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Tender for Catering Services to Hostels at VNIT, Nagpur

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Tender for Catering Services to Hostels at VNIT, Nagpur Mess Tender 2019-20 Visvesvaraya National Institute of Technology (VNIT), Nagpur – 440010 No. VNIT/Dean(SW)/Catering Services/2019-20 Date: 27th May 2019 Tender for Catering Services to Hostels at VNIT, Nagpur Last Date and Time of Submission of Tenders : 18th June, 2019 at 3.00 p.m. Date & Time of opening of Tenders : 18th June, 2019 at 4.00 p.m. D:\Hostel\2019-20\HOSTEL MESS TENDER 2019-20\MESS TENDER 2019-20 FINAL.doc Page 1 of 27 Mess Tender 2019-20 Notice for Inviting Tenders Subject: Catering services to hostels at VNIT, Nagpur Tenders in Two Bid forms covering firms profile, experience, terms and conditions etc. are invited from reputed Firms/Agencies for providing catering services to Hostels at VNIT, Nagpur. FSSAI license is mandatory. Last date of submission of complete tender document is 18th June, 2019 upto 03.00 pm. Tender form can be downloaded from Institute Website and the completed form should be sent / submitted to “The Hostel Section, Ground Floor, Old Library Building, VNIT, Nagpur – 440010.” Professional Evaluation Bid will be opened on 18th June, 2019 at 04.00 pm in Hostel Section. D:\Hostel\2019-20\HOSTEL MESS TENDER 2019-20\MESS TENDER 2019-20 FINAL.doc Page 2 of 27 Mess Tender 2019-20 Overview: The hostels at Visvesvaraya National Institute of Technology (VNIT), Nagpur provides residential accommodations to its students. There are 10 (Ten) Boys’ Hostels and 02 (Two) Girls Hostels at present. The messes of hostel are managed by the student committee called Mess Committee (MC) of hostel under the overall control of Associate Dean (HA) / Dean (SW). The mess runs round the year except summer vacation (normally 70 days during May – July) and winter vacation (normally 15 days during December-January). To have a general idea about the strength of the hostels, the details are as mentioned below. Sr. No. Mess in Hostel (for) / Mega Mess No. of Students (Expected*) 1 New Mega Mess for Boys Hostel 1000 to 1200 2 Old Mega Mess for Boys Hostel 1000 to 1200 3 Mess for PG Boys Hostel 450 to 500 4 New Mega Mess for New Girls Hostel 450 to 520 5 Mess for Old Girls Hostel 300 – 350 * Actual No of students may vary according to hostel admissions. Scope of the Work: a) Cooking and serving meals (Breakfast, Lunch, Evening tea/Snacks/Tiffin and Dinner). b) Management and control of stocks and inventories for running the mess. c) Cleaning of utensils, kitchen and serving items. d) Cleaning of cooking, dining, auxiliary areas such as area being used for the mess staff. e) Proper disposal of Garbage / Leftover food. f) Security of equipment, utensils and other items in kitchen and dining areas. g) Maintenance of the equipment in kitchen, dining areas and area being used for the mess staff. h) Maintenance of Register, ledgers, attendance record of mess workers and other records and documents related to running of the mess for compliance of statutory requirement. i) Display and Maintenance of record of mess bill of individual student at the end of month. j) Deployment of required sufficient manpower (i.e. --------minimum) and their statutory complains as per the Government rules viz. PF, ESIC, Gratuity and Labour welfare provisions etc. k) Pest Control (once in two months) and as and when required from authorized agency. Certificate to that effect is to be submitted to the Hostel Section. l) Any other activities as may be considered by the institute on merits. D:\Hostel\2019-20\HOSTEL MESS TENDER 2019-20\MESS TENDER 2019-20 FINAL.doc Page 3 of 27 Mess Tender 2019-20 Key Deliverables / Operative Terms and Conditions: Vendor having turn over 1.5 Crore and above per year for last three years will be eligible for New Mega Mess for Boys / Old Mega Mess for Boys and New Mega Mess for New Girls Hostel. Vendor having turn over 30 Lakhs per year for last three years will be eligible for other Mess. The catering services in hostels shall be operated by the awarded firm(s) from the date as decided by the Office of the Hostel Section (tentatively 20th July, 2019), failing which the EMD money will be forfeited and the work shall be awarded to next eligible bidder. The caterer shall engage and provide requisite number of well trained cooks and services personnel to run the mess and serve meal to the students 04 (four) times a day, viz. Breakfast, Lunch, Evening snacks and Dinner. In case of Girls’ hostel catering, it is mandatory to engage ladies cooks and ladies service personnel. Meals should be supplied at all the times for all the students of that hostel without fail. The caterer should be financially sound to run the mess. The caterer should be familiar with the modern kitchen equipment. The caterer having degree / diploma in hotel management or nutrition is preferable. The mess shall not be closed without prior permission of the institute. The caterer shall serve only specified foods as per the contract document [and/or sometimes as approved by the hostel authorities for special cases with the approval from Dean (SW)]. Rate for special cases will be decided with the consent of both the parties i.e. VNIT, Nagpur & caterer. The caterer must display the menu / list of food items to be served in the mess in consultation with respective Warden and Mess Management Committee. The caterer has to provide uniform to his employees during the service hours. He has to ensure that his staff is always dressed in clean and tidy uniforms while on duty. The caterer should also issue Photo Identity Card to its staff. The caterer’s employees should be free from any contagious disease or sickness or any other kind of disease that is considered unacceptable for handling food. In such case the caterer should give them leave and arrange treatment as deemed fit and should make alternative arrangement at his own cost. Whatever circumstance it may be, the caterer must ensure that the facility is not hampered, and serving standard is maintained. The caterer shall be solely responsible to provide safe and hygienic food to the students at all times. A committee appointed by the institute will monitor the same including hygiene from time to time. Persons authorized by the Institute must have full access to all facilities and documents. Any preparation not found to be wholesome or hygienic is liable to be rejected without any compensation. Further punitive action, as deemed fit shall be taken against the caterer, including cancellation of contract. The premises of the mess shall not be used for any other purpose. The Institute reserves the right to use the Dining Hall and other places during the tenure of contract. The caterer shall maintain neat & cleanliness of the mess premises dining area etc. at all times. No trash is to be thrown inside or outside the mess premises. D:\Hostel\2019-20\HOSTEL MESS TENDER 2019-20\MESS TENDER 2019-20 FINAL.doc Page 4 of 27 Mess Tender 2019-20 TENDER DOCUMENT FOR PROVIDING CATERING SERVICES FOR HOSTELS AT VNIT Tender Processing Fee: Rs. 2,500=00 The contents of the tender document are as follows: 1. SCHEDULE-A : IMPORTANT DATES 2. SCHEDULE-B : OFFERED RATES OF MESS CONTRACT 3. SCHEDULE-C : GENERAL TERMS AND CONDITIONS 4. SCHEDULE-D : SAMPLE MESS MENU 5. SCHEDULE-E : PREQUALIFICATION AND PROFESSIONAL EVALUATION SCHEDULE - A IMPORTANT DATES 1. STARTING DATE OF DOWNLOADING OF TENDER - 27th May, 2019 2. LAST DATE OF RECEIPT OF TENDER - 18th June, 2019 upto 3.00 pm 3. DATE OF OPENING OF TENDER - 18th June, 2019 at 4.00 pm NOTE: 1. Last date of submission of tender is 18th June, 2019 upto 3.00 pm in Hostel Section, VNIT, Nagpur. 2. Tender form duly filled in all respect and super-scribed, should reach on or before 18th June, 2019 (upto 3.00 pm) to the Hostel Section, VNIT, Nagpur-440010. 3. Contractor should sign and stamp all the pages of duly filled tender document before submission of the same. 4. Tender Processing Fee of Rs. 2,500/- & Earnest Money Deposit (EMD) of Rs. 1,00,000/- is to be deposited in the form of separate Demand Draft / Bankers Cheque (of any nationalized bank) drawn in favour of “The Director, VNIT, Nagpur” along with the Professional evaluation bid of the tender form. 5. a) Professional evaluation bid along with tender Processing Fee & EMD should be placed in Envelop marked as “1” clearly super scribing “Professional Evaluation Bid”. b) Price bid of Mess (Schedule B) should be placed in another envelop marked as “2” clearly super-scribing an envelope as “PRICE BID”. Tender of the bidder who keeps their price bid(s) in Envelop “1” will be rejected. c) Both the envelopes “1” and “2” should be put together inside a sealed ENVELOPE at the time of submission. The caterer shall mention on both envelope that he has applied for – Mega Mess (New/Old)/Other Mess / Both Messes. 6. Conditional Tenders shall be out-rightly rejected. 7. Professional evaluation bid will only be opened on 18th June, 2019 at 4.00 pm in Hostel Section, Ground Floor, Old Library Building, VNIT, Nagpur - 440010. 8. Price Bids of only Professionally qualified bidders will be opened after evaluating the Professional Bid of all the Bidders. (Date and time will be informed accordingly) 9. There is no need to submit separate bid for individual mess. Bidders are advised to follow the instructions given at point no. 5 above. 10. The rate per day per student should be in between Rs.
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