and Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

Present: Councillors Simon Roberts (Chair) Alan Cope (Vice-Chair) Harry Warburton, Stan Whitehead, Glen Bown, Darren Peck and Jurgen Nijim In Attendance: County Cllr Eagland and District Cllr Derick Cross, Clare Orme (Clerk), Wendy Hollinshead (Asst. Clerk) and one member of the public. The Chair of this meeting welcomed everyone to the virtual meeting of the Parish Council and explained how the meeting would operate. 1. Minute Number 01/2021- Apologies for absence Cllrs M. Wilcox, S. Wilcox and D. Leytham 2. Minute Number 02/2021 – Declaration of Members Interests None 3. Minute Number 03/2021 - Public Speaking a) Minute Number 03/2021/A – Public Speaking No members of the public wished to speak. b) Minute number 03/2021/B - District Council Representatives Report Cllr Cross reported that the Chief Executive of LDC, Diane Tilley, was stepping down in May 2021. LDC is tightening the regulations for dog owners using public spaces. Fradley was not covered but may wish to seek similar rules for the open spaces in Fradley. The Planning dept had received an appeal in relation to the Canalside site. The Draft Local Plan had now been published on the website and goes for scrutiny on 22 January 2021. It would be considered by Cabinet on 9 February and before Full Council on 16 February. The maps were not accurate and would be amended but have been published to meet the deadlines. Cllr Warburton advised that the plan had not been able to include complete traffic information due to the effect on traffic movement of the restrictions to combat Covid-19. c) Minute Number 03/2021/C –County Council Representatives Report Cllr Eagland advised that Flood warnings had been issued for and Fradley. Cllr Eagland had referred to Highways the complaint of the resident of Ward Close concerning the encroachment of vehicles onto the grass verges. The main complaint appeared to be against the refuse lorry and this had been referred to LDC who manage the waste services. Cllr Wilcox had advised that he would take the issue up with waste management department. Cllr Eagland advised that the climate change fund still had funds available, but applications close on 29 January 2021. Cllr Eagland had attended a meeting with Highways and the head Teacher of Streethay School concerning the lack of barriers outside the school. d) Minute Number 03/2021/D – Police Representatives Report There were no Police Representatives present at the meeting and there was nothing to report. 4. Minute Number 04/2021-Variation to the Order of Business Resolved: to vary the order of business to include:- a. Amendment to a cheque on the payment list b. Addition of 2 planning applications for consideration c. To add an exempt item in relation to a potential Data Breach. 5. Minute Number 05/2021- To confirm and agree as a true record of the minutes of the previous Parish Council meeting held by Zoom on 16 December 2020 Resolved: The minutes of the Parish Council meeting on 16 December 2020 were confirmed and agreed as a true record. 6. Minute number 102/2020 to approve the notes from the Councillor Parish Office/Hub Meeting held on 8 January 2021 Resolved: to approve the notes as a true record of the Councillor Parish Office/Hub meeting held on 8 January 2021

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Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

7. Minute Number 07/2021 to confirm and agree as a true record the notes of the Finance Committee meeting held on 14 January 2021. Resolved: To approve the notes as a true record of the Finance Committee meeting held on 14 January 2021. 8. Minute number 08/2021. Clerks Report a. FYCC update. All of the Trustees and Directors have been written to but no response had been received as yet. b. Update on acquiring land for a community building at Streethay. Parish Councillors had attended a virtual meeting with LDC to discuss the Community Building. The notes of the list of actions had been circulated. The PC awaits hearing further from LDC. c. Resident complaint re damage to grass verge on Ward Close – passed to SCC for investigation. Cllr Eagland had already updated the meeting on this issue in Public Speaking. d. Consideration to have a Parish Council app. Cllr Nijim was exploring the possibility of a Parish Council app. Resolved: to refer the matter to the Communications Working Group to explore the feasibility of an App. e. Review of the Business Risk Assessment and the consideration of the additional Policy Document. Resolved: to approve the Business Risk Assessment and additional Policy Document. f. Watersmeet Flooding problem – Clerks Report. Resolved: to approach Redrow as the area flooding is in the region of previous works carried out by Redrow and they should make good the area. g. March edition of quarterly Newsletter Resolved: to refer the matter to the Communications Working Group to take forward. h. Consider diary dates from March 2021 to March 2022 for all monthly Parish Council Meetings and its committees including the Parish Assembly. Resolved: to approve the dates in the schedule as proposed and add dates for the Communications Working Group. 9. Minute number 09/2021 Update refurbishment of Streethay Play Park. The Company had not been able to provide the quotes for changing the bark pits to bonded bark due to the lockdown and personnel being placed on furlough. Work was progressing on the grant application. 10. Minute number 10/2021 Update Parish Council Office/Hub The Clerk reported that she had contacted LDC and the Parish Council were required to follow due process to amend the original section 106 agreement, and would need to complete a new funding form to claim any further section 106 money against the project. Resolved: the Project cost were approved as £150,000 budget for the Parish Council Office/Hub build Resolved: to use Cllr Bown’s design brief, with the three amendments. Cllr Bown to make the amendments and resend to the Clerk. Resolved: to reengage Planning Design to take the design brief forward. Resolved: the Clerk to continue to correspond with LDC with regards to amending the original funding application from £250,000 to £150,000 project costs, and to establish if the Council can still receive the full £92,15 against a smaller project. 11. Minute number 11/2021 Finance a. To consider the financial statements unaudited from 01 April to 28 December 2020.

Bank Reconciliation as at 28.12.2020

Current Account 122,227.21 Reserve Account 93,685.98 Less unpresented Chq’s 5,003.86 Fradley & Streethay Parish Council Chair/Vice Chair Initials Page 2 of 8 21 January 2021 Fradley and Streethay Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

Total 210,909.33 Resolved: The Council approved the unaudited accounts from 01.04.2020 to 28.12.2020 and the supporting paperwork b. To confirm payments for January 2021 as follows: CHEQUE NO. PAYEE DESCRIPTION AMOUNT POWER 101413 to Salaries, Tax, NIC’s and 3,938.60 101415, Inc. Pension Contributions DD for Nest Pensions 101416 SJL Landscapes Ltd Monthly Ground Maintenance 2,038.08 Contract 101417 CSnotepad Covid Support Telephone Line 10.20 101418 Lending Hands Monthly Handyman Contract 300.00 101419 Cancelled Revised Invoice chq 101420 101420 The Parish Notice Board Notice Board – Posts Office 414.00 Company Card H M Land Registry Land Search 6.00 DD Plusnet Telephone and Broadband 39.60

Resolved: the above payments were approved

c. To confirm the Income December 2020

DATE INCOME FROM DESCRIPTION AMOUNT 28.12.2020 HSBC Bank Bank Interest 0.77 Resolved: the above income for was approved.

d. Budget and Precept setting 2021/2022 and recommendations from the Finance Committee Meeting held on 14 January 2021 Resolved: to approve the budget and precept for 2021/2022 and the recommendations from the Finance Committee meeting held on 14 January 2021. Resolved: To increase the precept payment for 2021/2022 from £131,306 to £161,893.00 to allow more of the planned projects to be completed. This would be an increase from £61.61 per household per year to £73.29 per household for the year, a percentage increase of 18.97%

12. Minute number 12/2021 Planning Applications for consideration and ratification a)

Application No. Location Proposal Comments by 20/01178/FULM Land Off Horner Full planning application for a residential 10.01.2021 Avenue, Fradley, development with associated works and public Extension requested , open space, and access from Horner Avenue and to comment to Ward Close 22.01.2021 agreed by LDC 08.01.2021 20/01787/FUH 51 Burton Old Road, Demolition of conservatory and erection of first 14.01.2021 Streethay, Lichfield, floor side extension over garage and single storey Extension requested Staffordshire rear extension to comment to 22.01.2021

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Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

20/01859/FUH 81 Church Lane, Single storey rear extension to form kitchen and 20.01.2021 Fradley, Lichfield, utility Extension requested Staffordshire to comment to 22.01.2021 21/00039/FUL Fox Meadow Variation of condition 6 (Equestrian Use) of 07.02.2021 Equestrian Ltd Fox permission 12/01265/FUL relating to proposing to Meadow Farm Cowhill use the area for dog training purposes as well Lane Fradley Lichfield Staffordshire 20/01795/FUH - 9 Bailye Close, Erection of two storey rear extension 06.02.2021 Streethay, Lichfield, Staffordshire 21/00021/FUL Land Fronting, Variation of condition 2 (Approved Plans) of 06.02.2021 Turnbull Road, permission 18/01693/FUL relating to modifications Fradley, Lichfield to the design and layout of the site plan and house types 2, 3 and 4 in order to accommodate a 12 metre easement either side of the gas main which runs across the site, with minor alterations to the material schedule for house types 1, 5 and 6

Resolved: To submit further comments in respect of application 20/01178/FULM in line with the draft circulated. Resolved: To make no comment on applications 20/01787/FUH, 20/01859/FUH, 21/00039/FUL and 20/01795/FUH. Resolved: to make further enquiry in respect of application 21/00021/FUL and delegate response to the chair. b) Bellway Planning Application: 1. Approval/Ratification of further comments Re Planning Application No: 20/01443/REMM - (Approval of Reserved Matters (Major)) Applicant: Bellway Homes Ltd Location: Land At Fradley Park, Halifax Avenue, Fradley, Lichfield Proposal: Application for approval of Reserved Matters for appearance, layout, scale and landscaping of 35 dwellings (Phases 1 and 2) and associated works Resolved: to approve the further comments submitted in respect of application 20/01443/REMM 2. Bellway Application 20/01443/REMM – message from Cllr Wilcox to be considered - Does the Parish Council have any options or ideas for this piece of land, and possible dialogue with the developer following the Parish Council Policy and Procedure. The application has been called in to Planning Committee. Cllr Cross agreed to speak at the meeting for the Parish. Resolved: Councillor’s to consider alternate uses for the land and discuss the application at the next meeting. c) Notice Received 5 January 2021 - TOWN AND COUNTRY PLANNING ACT, 1990 (as amended) Land At: Midland Pig Producers Ltd, Hay End Lane, Fradley, Lichfield Proposed Development: Outline application with all matters reserved except for access for a Residential-led Mixed Use Development comprising, C2 Care and Assisted Living, C3 residential including self- build and bespoke. Neighbourhood Centre including Community Facilities, Open Space and Landscaping (Resubmission of application 18/00078/OUTMEI) Appeal Starting Date: 21st December 2020 Appellants Name: Mr J T Leavesley Type of Appeal: Public Inquiry; Inspectorate Appeal Reference No: APP/K3415/W/20/3264280 LPA application reference number: 20/01031/OUTM LPA appeal reference number: 20/00030/NONDET - The appeal is to be Fradley & Streethay Parish Council Chair/Vice Chair Initials Page 4 of 8 21 January 2021 Fradley and Streethay Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

decided on the basis of a Public Inquiry to be held on 23rd March 2021 at a venue yet to be determined. Resolved: to note the appeal. d) Horner Avenue proposed Development: 1. Approval of further advice if required to be taken in relation to planning application 20/01178/FULM – Full planning application for a residential development with associated works and public open space, and access from Horner Avenue and Ward Close, Land Off Horner Avenue, Fradley, Lichfield, Staffordshire Resolved: to approve the further advice taken in respect of application 20/01178/FULM 2.For the reasons set out in the Council’s letter of objection to the planning authority, the Council does not believe the Horner Avenue development is in the best interests of residents. Vote not to swap, lease nor sell any land which might help facilitate the Greenlight Horner Avenue Development. Resolved: not to swap, lease nor sell any land which might help facilitate the Greenlight Horner Avenue Development. 3.Greenlight may still argue that they do not have to own it, lease it or swap it in order for them to negotiate access with the Parish Council. Therefore, outside of the policy: Vote to reject any request for permanent or temporary motor vehicle access to the proposed Greenlight Horner Avenue development across Parish Council owned land outside of those granted in the Land Registry. Resolved: to reject any request for permanent or temporary motor vehicle access to the proposed Greenlight Horner Avenue development across Parish Council owned land outside of those granted in the Land Registry. 4.Vote to give the Clerk delegated authority to write without delay to the Case Officer to unequivocally rule out Common Lane/via our land as a possible access for development. Resolved: to give the Clerk delegated authority to write without delay to the Case Officer to unequivocally rule out Common Lane/via our land as a possible access for development

13. Minute Number 13/2021 Items for information a) SCC and Cllr Eagland – Emailed to Cllr’s and added to website and Facebook where appropriate. i. Covid Winter Fund ii. Covid-19 Weekly Update for Members 11 December 2020 iii. Staffordshire County Council Means Back to Business – Covid-19 Business Support 11 December 2020 iv. Lateral Flow Testing Briefing Note v. Community Testing & hotspot stakeholder update 14 December 2020 vi. Covid-19 Winter Grant for Families – Referrals close at 5pm on 17 December 2020 vii. Active Travel information – 15 December 2020 viii. Happy Christmas from Staffordshire Libraries 14 December 2020 ix. Road Traffic Regulation Notice Emergency Closure Alrewas Hayes, Orgreaves – 16 December 2020 x. The Active Travel webpage is now live – 16 December 2020 xi. HS2 Phase 1 – Lorry Route for SCC Approval – HP24 Site Compound Access, Wood End Lane, 16 December 2020 xii. Copy letter from SoS MHCLG xiii. Staffordshire Remains in vary high tier 18 December 2020 xiv. Covid-19 Update 19 December 2020 Fradley & Streethay Parish Council Chair/Vice Chair Initials Page 5 of 8 21 January 2021 Fradley and Streethay Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

xv. Staffordshire Means Back to Business – Economics Bulletin 18 December 2020 xvi. Stakeholder Update: Hotspots and Testing w/c 21.12.20 xvii. Community Testing stepped up in hotspots 22 December 2020 xviii. Stakeholder Update: Hotspots and Testing w/c 4 January 2021 xix. Staffordshire’s School Plan or the new term 2 January 2021 xx. Staffordshire means back to Business 2 January 2021 xxi. The Knot 2 January 2021 xxii. PTTRO 4214121 A515 Lichfield Road, Rileyhill and Kings Bromley 4 January 2021 xxiii. Staffordshire County Council’s Reaction to New National Covid Lockdown 5 January 2021 xxiv. Coronavirus Update 5 January 2020 xxv. Service Announcement Staffordshire Libraries and Arts 6 January 2021 xxvi. Covid-19 Weekly Update for Members 11 January 2021 xxvii. PTTRO 4215324 A515 Lichfield Road, Kings Bromley 11 January 2021 xxviii. Stakeholder Update: Community Testing and Hotspots w/c 11 January 2021 b) LDC and District Council Ward Member – emailed to Cllr’s and added to website and Facebook where appropriate. i. Christmas bin collection and recycling reminder 14 December 2020 ii. Introducing LDC News – Council’s e-newsletter iii. Keep up to date with LDC News – 16 December 2020 iv. Event organisers invited to express an interest for 2021 dates 15 December 2020 v. Covid Tier 3 statement from Doug Pullen – Leader of Lichfield District Council 18 December 2020 vi. Lichfield District Council Funding opportunities 18 December 2020 vii. Christmas e-card from Joe Powell viii. Friary Grange Leisure Centre to re-open from 4 January 2021 ix. Window Wonderland Information 21 December 2020 x. Leader’s message at Christmas 21 December 2020 xi. Support continues for business across the district 23 December 2020 xii. Prosecution for dog fouling offences 4 January 2021 xiii. Lichfield Community Lottery Good Cause Launch 6 January 2021 xiv. Preserving Lichfield District’s heathland habitats 7 January 2021 xv. LDC News 8 January 2021 xvi. Countdown to virtual good cause launch 11 January 2021 xvii. Dog fouling card – 12 January 2021 xviii. LDC Weekly Planning Application Lists – 11 December 2020, 18 December 2020, 01 January 2021, 8 January 2021 c) Neighbourhood Alert – Updates added to the website and Facebook page i. December – Our News Neighbourhood Watch National Newsletter ii. Put a freeze on the Christmas thieves 12 December 2020 iii. Cash Point Safety iv. Christmas Gifts Prevent Thefts from Vehicles and Homes v. Keep your presents safe 16 December 2020 vi. Warning about parcel delivery scams 18 December 2020 vii. Warning about money transfer scams 22 December 2020 viii. Covid 19 Christmas Guidance 22 December 2020 ix. Investigations continue into tool thefts from Vans across the County 23 December 2020 Fradley & Streethay Parish Council Chair/Vice Chair Initials Page 6 of 8 21 January 2021 Fradley and Streethay Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

x. Scam Warning – Fake DPD Emails and Tests 24 December 2020 xi. Residents are advised to stay at home after new Covid 19 restrictions are announced xii. Covid Testing for Residents in Lichfield 31 December 2020 xiii. Vehicle Safety 5 January 2021 xiv. Consultation Survey from the Staffordshire Commission for Police Fire and Rescue and Crime 5 January 2021 xv. Lockdown and Escaping Domestic Abuse 6 January 2021 xvi. Stay at Home – Protect the NHS save lives 6 January 2021 xvii. Vehicle Safety 6 January 2021 xviii. Keyless car theft 6 January 2021 xix. Check your vehicle security 7 January 2021 xx. Burglary Residential Whittington 7 January 2021 xxi. Vehicle Crime 7 January 2021 xxii. Stay Safe during the winter season 7 January 2021 xxiii. NHS vaccine text message scam 7 January 2021 xxiv. Covid-19 Scams 8 January 2021 xxv. Moving homes scams 8 January 2021 xxvi. Scam Telephone Calls HMRC 8 January 2021 xxvii. Alert Coronavirus Vaccination Scams 8 January 2021 xxviii. Vehicle Crime Prevention 9 January 2021 xxix. Can you help us to promote Coronavirus Community Testing? 11 January 2021? xxx. Neighbourhood Watch National Newsletter – Our Newsletter 12 January 2021 d) The Community Foundation for Staffordshire i. E Bulletin 16 December 2020, 17 December 2020 ii. Bulletin Extra National Lockdown 5 January 2021 e) HS2 Updates – Emailed to Cllr’s and added to the website and Facebook Page i. Temporary traffic lights on Shaw Lane and the A515 near – Jan 2021 ii. Notice of traffic management on the A5 Hints bypass – Jan 2021 iii. Overnight Road Closure Notification A38 and A5127 near Streethay, Fradley 11 January 2021 iv. Notice of archaeological works off Broad Lane from 18 January 2020 v. Notice of archaeological work off Thompson Way from 25 January 2021 vi. HS2 in Staffs update: HS2 works in Lichfield District 8 January 2021 vii. HS2 works notification: Notice of traffic management on Cappers Lane and Park Lane 8 January 2021 f) Highways Bulletins – 14 December 2020, 11 January 2021 g) The Community Foundation – New Grants Available 9 December 2020 h) St Stephens Church – Carol Singers will entertain on Sunday 20 December 2020 weather permitted i) NHS Midlands and Lancashire Commissioning Support Unit – Covid 19 vaccine PCN Press Release j) Invitation to Parish Councillors – Transforming the Trent Valley 19 January 2021 k) Community safety Systems information – from Mav Systems l) Staffordshire Parish Council Association – Bulletin 24 December 2020, 31 December 2020, 7 January 2021 m) Parish News 24 December 2020, 2 January 2021, 8 January 2021. 9 January 2021 n) Introduction email from the Chair of the Academy Council at Streethay Primary School o) Public Sector Executive Newsletter 29 December 2020 Fradley & Streethay Parish Council Chair/Vice Chair Initials Page 7 of 8 21 January 2021 Fradley and Streethay Parish Council

Minutes of the Virtual Parish Council meeting held at 7:00pm on Tuesday 21 January 2021

p) SPCA – January/February Training Courses Availability q) The Community Foundation for Staffordshire – Funding and Support from your Community Foundation 5 January 2021 r) Light it up Lichfield – window Wonderland 5 January 2021 s) Requested further information on the Safer-speed System from MAV Systems Ltd 8 January 2021 Resolved: The Parish Council noted all of the above information.

14. Minute number 14/2021 To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public. Resolved: to exclude members of the Public pursuant to the Public Bodies (Admission to Meetings) Act 1960. a) Potential Data Breach Resolved: to take no further action. 15. Minute number 109/2020 Date of next Virtual Parish Council meeting Resolved: Thursday 18 February 2021 at 7.00pm.

There being no other business the meeting closed at 8.56pm

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