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CTBC Financial Holding Co., Ltd. Handbook for the 2021 Annual

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CTBC Financial Holding Co., Ltd. Handbook for the 2021 Annual Stock code: 2891 CTBC Financial Holding Co., Ltd. Handbook for the 2021 Annual General Meeting of Shareholders Meeting time: 9:00 am, June 11, 2021 Place: 12F., The Grand Ballroom, The Grand Hotel, No. 1, Zhongshan N. Rd., Sec. 4, Taipei, Taiwan, R.O.C. Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language version shall prevail. Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language shall prevail. Table of Contents I. Meeting Procedure II. Meeting Agenda A. Items to Report (Non-voting Items) 1. 2020 Business Report ............................................................................................................ 4 2. 2020 Audit Committee Report............................................................................................... 4 3. 2020 report on employee and director remuneration distribution ......................................... 4 4. Matters relating to the unsecured corporate bonds issued in 2020 ........................................ 4 5. Amendments to the Code of Ethical Conduct ....................................................................... 8 B. Items for Acceptance (Voting Items) 6. 2020 Business Report, Independent Auditors’ Report, and Financial Statements ................ 9 7. 2020 earnings distribution plan ............................................................................................. 9 C. Items for Discussion (Voting Items) 8. Amendments to the Regulations for Shareholders’ Meetings ............................................. 10 D. Questions and Motions (Voting Items) 1 Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language shall prevail. III. Attachments 1. 2020 Business Report ................................................................................................................... 12 2. 2020 Audit Committee Report...................................................................................................... 17 3. 2020 earnings distribution plan .................................................................................................... 18 4. Comparison of the original and amended provisions of the Code of Ethical Conduct ................ 19 5. Comparison of the original and amended provisions of the Regulations for Shareholders’ Meetings ....................................................................................................................................... 22 IV. Appendices Appendix 1: The Independent Auditors’ Report and Financial Statements ......................................... 25 Appendix 2: The Code of Ethical Conduct .......................................................................................... 39 Appendix 3: The Articles of Incorporation .......................................................................................... 42 Appendix 4: The Regulations for Shareholders’ Meetings .................................................................. 54 Appendix 5: Shares held by the members of the Board of Directors .................................................. 62 2 Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language shall prevail. Meeting Procedure Meeting time: 9:00 am, June 11, 2021 Place: 12F., The Grand Ballroom, The Grand Hotel, No. 1, Zhongshan N. Rd., Sec. 4, Taipei, Taiwan, R.O.C. 1. Call Meeting to Order 2. Chairperson Remarks 3. Items to Report 4. Items for Acceptance 5. Items for Discussion 6. Questions and Motions 7. Adjournment 3 Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language shall prevail. A. Items to Report (Non-voting Items) Proposal 1: 2020 Business Report Explanatory note: Please refer to Attachment 1 for the 2020 Business Report. Proposal 2: 2020 Audit Committee Report Explanatory notes: a. Please refer to Attachment 2 for the 2020 Audit Committee Report. b. Please see “Communication with Independent Directors with Accountants” and “Communication with Independent Directors with Internal Audit Supervisors” on the Company website for details of discussions between the Audit Committee, internal audit supervisors, and accountants. Website: http://ir.ctbcholding.com/html/gov_committees.php Proposal 3: 2020 report on employee and director remuneration distribution Explanatory notes: a. Pursuant to the provisions of Article 29 of the Articles of Incorporation (i.e., “If the Company makes a profit for a year (i.e., pre-tax profit before deducting the distributed employees’ compensation and director compensation), and after accumulated losses are deducted, 0.05% and no more than 0.7% of any remaining balance shall be allocated to employees’ compensation and director compensation, respectively”), based on the pretax profit of NT$45,425,223,496 for 2020 before the deduction of employee and director remuneration, the Company will allocate 0.05%, representing NT$22,712,612, as employee remuneration and 0.66%, representing NT$299,806,475, as director remuneration. b. The aforementioned 2020 employee and director remuneration shall be fully issued in cash. c. This proposal was approved at the 32nd meeting of the seventh term of the Board of Directors. Proposal 4: Matters relating to the unsecured corporate bonds issued in 2020 Explanatory notes: a. Pursuant to the provision of paragraph 1, Article 246 of the Company Act, the Company shall report the reasons for issuing corporate bonds and relevant matters thereof to the shareholders’ meeting. b. On May 8, 2020, the Board approved a maximum total issuance amount of NT$45 billion in unsecured corporate bonds, to be issued in one or multiple stages, depending on market 4 Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict between the English version and the original Chinese version or any difference in the interpretation of the two versions, the Chinese-language shall prevail. conditions. Of that amount, the Company issued NT$40 billion in unsecured corporate bonds to repay outstanding debt and bonds that matured in 2020 and to strengthen its capital structure, the major terms and conditions and relevant matters of which are as follows; after comprehensive consideration of the overall capital requirements and the allocation of short- and long-term liabilities, it was decided that the remaining NT$5 billion will not be issued. 2020-1 subordinated 2020-2 senior unsecured 2020-3 senior unsecured Item unsecured corporate bonds in corporate bonds in 2020 corporate bonds in 2020 2020 Resolution passed at the 17th Resolution passed at the Resolution passed at the Board meeting of the 7th term of 17th meeting of the 7th term 17th meeting of the 7th term resolution the Board of Directors on of the Board of Directors on of the Board of Directors on date May 8, 2020 May 8, 2020 May 8, 2020 Approval June 17, 2020, Sept. 10, 2020, Jan. 14, 2021, No. of Zheng-Gui-Zhai-Zi No. Zheng-Gui-Zhai-Zi No. Zheng-Gui-Zhai-Zi No. competent 10900058891 10900106411 10900148301 authority Issue date June 24, 2020 Sept. 17, 2020 Jan. 21, 2021 NT$10 billion NT$23.5 billion NT$6.5 billion Tranche A: NT$1.9 billion Tranche A: NT$6.4 billion Tranche A: NT$3 billion Total issue Tranche B: NT$8.1 billion Tranche B: NT$5.3 billion Tranche B: NT$3.5 billion amount Tranche C: NT$4.4 billion Tranche D: NT$7.4 billion Tranche A: 5 years Tranche A: 5 years Tranche A: 7 years Tranche B: 7 years Tranche B: 7 years Issue term Tranche B: 10 years Tranche C: 9 years Tranche D: 10 years Issue price 100% of par value 100% of par value 100% of par value Face value NT$10 million NT$10 million NT$10 million Tranche A: Fixed at Tranche A: Fixed at Tranche A: Fixed at 0.60% per annum Coupon 0.90% per annum 0.40% per annum Tranche B: Fixed at 0.65% rate Tranche B: Fixed at 1.05% Tranche B: Fixed at 0.44% per annum per annum per annum Tranche C: Fixed at 5 Notice to readers For the convenience of readers, “The Handbook for the 2021 Annual General Meeting of Shareholders” has been translated into English from the original Chinese version. If there is any conflict
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