REGULAR COUNCIL MEETING AGENDA Monday, June 9, 2014 6:30 PM Greenstone Council Chambers, 1800 Main Street, Geraldton Ward Page
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REGULAR COUNCIL MEETING AGENDA Monday, June 9, 2014 6:30 PM Greenstone Council Chambers, 1800 Main Street, Geraldton Ward Page CALL TO ORDER DISCLOSURES OF INTEREST DEPUTATIONS 1. Chad Thompson, Pasha Lake Cabins: Hwy 801 maintenance request PETITIONS TENDERS/BIDS MINUTES OF PREVIOUS MEETINGS 1. Council to consider motion as follows: THAT the minutes of: May 26, 2014 Regular Meeting June 2, 2014 Special Meeting BUSINESS ARISING FROM MINUTES NEW BUSINESS REPORTS Mayor and Council Committees 6 - 8 1. Recreation Committee Minutes "April 14, 2014" 9 - 10 2. Community Services Sub Committee Meeting "April 15, 2014" Jun 9, 2014 Regular Council Meeting Page 1 of 177 11 - 19 3. Public Services Committee Minutes "April 30, 2014" 20 - 23 4. Airports Advisory Committee Minutes "April 24, 2014" Staff 1. Protective and Planning Services 24 - 31 1.1 Director: Protective and Planning Services Report "May 2014" 32 - 34 1.2 Director: Planning Report - Geraldton Waterfront (Barton Bay) Zoning By-Law Amendment 35 - 43 1.3 Director: Offer to Purchase 117 Assad Crescent Geraldton Ward 44 - 45 1.4 Director: Offer to Purchase 211 2nd Avenue SW, Geraldton Ward 46 - 47 1.5 Director: Offer to Purchase 137 Walker Street E, Beardmore Ward 48 - 57 1.6 Director: Offer to purchase 131 East Street Geraldton Ward 2. Corporate Services 58 - 63 2.1 Director: Geographical Information Systems (GIS) 64 - 66 2.2 Clerk: Draft terms of references Ad-Hoc Committee land availability and development 3. Community Services 67 - 69 3.1 Director: Council Report April and May 2014 70 - 71 3.2 Manager of Leisure Services: May 2014 report 4. Public Services 72 - 155 4.1 Manager of Airports: Land Development AIR 01-14 Report CORRESPONDENCE 1. Council to consider motion as follows: THAT Council receive the correspondence listed on the Agenda for the June 9, 2014 Regular Meeting. 156 2. Robert Mason, Beardmore Ward Seasonal User: Poplar Lodge Park Concerns BY-LAWS 157 1. Council to consider by-law as follows: Jun 9, 2014 Regular Council Meeting Page 2 of 177 THAT By-law 14-48, Being a By-law to authorize an Agreement with Gilbert Alex Rondeau for the sale of lands, Be approved for passage and enactment. 158 2. Council to consider by-law as follows: THAT By-Law 14-49, being a by-law to Deem PLAN M-104 LOT 111 ROLL NO. 587674000111000 (107 Second Avenue NE) & PLAN M- 104 LOT 112 ROLL NO. 587674000111100 (109 Second Avenue NE) Geraldton Ward, of the Municipality of Greenstone. Be approved for passage and enactment. 159 3. Council to consider by-law as follows: THAT By-law 14-50, being a by-law to authorize the execution of an extension agreement between the owner of property roll no. 710-001- 11500 and the Corporation of the Municipality of Greenstone. Be approved for passge and enactment. 160 - 177 4. Council to consider by-law as follows: THAT By-law 14-51, being a by-law to authorize the execution of a Land Lease Agreement between the Corporation of the Municipality of Greenstone and Outland Camps, Be approved for passage and enactment. MOTIONS 1. Council to consider motion as follows: THAT Council of the Municipality of Greenstone nominate Councillor Giguere as a Director representing the Northern Caucus of the Association of Municipalities of Ontario (AMO) Board of Directors. 2. Council to consider motion as follows: THAT Council's regular meeting schedule for the summer be as follows: July 14, 2014 August 11, 2014 3. Council to consider motion as follows: THAT on the recommendation of the Director of Public Services and OCWA, Council of the Municipality of Greenstone award the tender for the Greenstone Water Towers Rehabilitation Project to Jacques Daoust Coatings Management Inc. for the quoted amount of $ 481,100.00 for the Longlac water tower and $478,500.00 for the Geraldton water tower (plus Jun 9, 2014 Regular Council Meeting Page 3 of 177 applicable taxes), including the cost of provisional items. Provisional items will be contracted at the discretion of the Director of Public Services, as per budget restrictions. Funds to come from the 2014 Capital Budget: Account # 2-5-20145-9536 Other bids received: Clara Industrial Services Ltd. $635,292.00 - Longlac water tower $658,422.00 - Geraldton water tower MacDonald Applicators Ltd. - late bid - disqualified 4. Council to consider motion as follows: THAT on the recommendation of the Manager of Public Works and the Director of Public Services, and being a single-source supplier at this time, Council of the Municipality of Greenstone approve the capital purchase of a Used 30 Ton Float Trailer (Model BI-30T-25-3) from Big Iron Equipment Inc. for the quoted amount of $30,000.00 (plus applicable taxes). A 1 year warranty is applicable. Funds to come from the 2014 Capital Budget: Account # 2-5-20143-9345 5. Council to consider motion as follows: THAT Council of the Corporation of the Municipality of Greenstone accept the offer as attached hereto and sell TB 12210 PT 56R731 PART 3 (131 EAST STREET, GERALDTON WARD) ROLL NO. 587674000621101 TO GASTON & NANCY PROTEAU for TEN THOUSAND DOLLARS ($10,000.00) plus HST totalling $11,300.00 PLUS the Administration fee of $300.00 plus HST totalling $339.00 for a final over-all total of ELEVEN THOUSAND SIX HUNDRED THIRTY NINE DOLLARS ($11,639.00) Preliminary Conditions of Sale: The Municipal solicitor will be requested to provide to the purchaser a satisfactory agreement of purchase and sale, which may or may not include additional conditions, for review and execution, at the sole cost of the purchaser. The Municipality will not provide to the purchaser a current legal plot plan survey of the subject property. The sale transaction shall be complete within 75 days of the date of this resolution or it will be nullified. The purchaser states in the Letter of Request to Purchase Surplus Municipal Lands that a dwelling unit shall be constructed on the property within the stipulated 2 year time frame. Planning approvals, such as but not limited to a minor variance to the zoning by-law, zoning by-law amendment or official plan amendment, shall be the responsibility of the purchaser, prior to the issuance of any building or renovation permits, should such approvals be required. Planning applications that may be required prior to development are not guaranteed to be Jun 9, 2014 Regular Council Meeting Page 4 of 177 approved by virtue of this resolution of Council. INCAMERA 1. Council to consider oral motion as follows: ORAL Moved by Councillor ______________ and Seconded by Councillor ________________ MOTION THAT Council proceed incamera to consider confidential matters concerning: 1. Personal matters about identifiable individuals (under section 239(2)(b) of the Municipal Act which permits a meeting to be closed for the purpose of discussing matters pertaining to personal matters about an identifiable individual, including municipal or local board employees.) 2. Two items of proposed disposition of land by the Municipality (under section 239(2)(c) of the Municipal Act which permits a meeting to be closed for the purpose of discussing matters pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.) DISCUSSION ITEMS NOTICE OF MOTION ADJOURNMENT 1. THAT having reached the hour of _______p.m. we now adjourn. Jun 9, 2014 Regular Council Meeting Page 5 of 177 Recreation Committee Minutes Monday, April 14, 2014 Meeting Room Administration Office 1:00 p.m. Present: Councillor Assad, Councillor Moylan (by phone), Nancy Proteau Director of Community Services, Gates Goulet Manager of Facilities & Parks, Rob Kurish Manager of Leisure Services, Ginette Ledger Longlac Parks & Rec Maintenance/Operator, Claudio Copetti Longlac Parks & Rec Working Foreman, Jim Byerley Nakina Parks & Rec Foreman, Recording Secretary Barb Madder Guest: Sadie Gross, Tourism Co‐ordinator Absent: Councillor Giguere, Brian Aaltonen Director of Public Works, Victor Loisel Parks & Rec Working Supervisor, Dariusz Ornatowski Parks & Rec Working Foreman,John Lewandowski – Beardmore Parks & Rec Foreman ____________________________________________________________________________________ Councillor Assad called the meeting to order at 1:07 p.m. Review minutes of February 10, 2014 Recreation Sub‐committee meeting. Minutes approved. Old Business: 1. Canteens: A discussion took place concerning updating the Canteen agreements. Everyone was asked to read through the agreements before the next meeting, at which time we will discuss changes. We need to have an updated agreement prepared before the end of June. 2. Band shell at Macleod Park: Replacement of the band shell is a go. The insurance deposit has been paid and now we need to move forward. We have developed a “Municipal Band Shell” policy and an “Agreement for the Use of Municipal Band shell.” 3. Nakina Recreation: As previously discussed, Nakina Recreation changed their hours to cover weekend access to the community. During the two (2) weekends the facility had no one show up. The only time the facility is busy is when Aroland residents show up for shinny. The curling ice was available but the club did not get organized so the ice was only used twice. The curling organization has asked to have the ice in by October 1st in the fall, so they can use it more. Nakina Curling club agreement states that the ice is to ready by November 15th each year and in 2013 the ice was ready for that time frame. Last year Nakina recreation had to replace the blades for the curling club ice. The Curling group was approached to assist with the costs and refused to contribute and the Municipality had to pay the full replacement cost. The Longlac curling ice is usually started by October 1st and ready for use by October 30th.