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Regular Council Meeting Township of Whitewater Region Regular Council Meeting Agenda Wednesday, September 6, 2017 at 6:00 p.m. Council Chamber – 44 Main Street (Cobden) Page 1. Call to Order 2. Prayer 3. Disclosure of Pecuniary and General Nature Thereof 4. Public Meeting 5. Announcements 6. Presentations 6.1 Certificate of Recognition - Mac Coughlin 6.2 Big Brothers Big Sisters of Renfrew County - Erin 12 - 37 Tennian Big Brothers Big Sisters Presentation 2017 7. Standing Committees 7.1 Building & Property Services a. Wren Subdivision Agreement Extension 38 - 40 Report - Extension of Wren Draft Subdivision Agreement with Attachments Recommendation: That Building & Property Services Committee recommend Council of the Township of Whitewater Region support the granting of a one-year extension for the Page 1 of 135 Wren draft subdivision agreement (47T93005). b. Terms of Reference 41 Building & Property Services Committee - Terms of Reference Recommendation: That Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Building & Property Services Committee. 7.2 Community Services a. Whitewater Streetstrut 2017 Final Report 42 - 43 Report - Whitewater Streetstrut 2017 Final Report Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a grant to the Muskrat Watershed Council in the amount of $3,000 from the proceeds of the 2017 event; 2. Approve reinvesting the remaining surplus estimated at $6,136 toward the 2018 edition of Whitewater Streetstrut; 3. Approve proceeding with the 2018 edition, subject to 2018 budget consideration, with the continued involvement of the Streetstrut Organizing Team; and 4. Approve that the 2018 Whitewater Streetstrut remain in Cobden for a second year to ensure the staff and planning members have a good handle on logistics. b. Use of Facilities by Whitewater Bromley 44 Community Health Centre Report - Use of Facilities by WW Bromley Community Centre Page 2 of 135 Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a fee waiver for use of the Cobden Arena by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and 2. Direct staff to review the community grants policy and process, as well as fees for community use of Township facilities prior to the 2018 budget process. c. Vimy Oak Tree 45 Report - Vimy Oak Tree Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph. d. Terms of Reference 46 Community Services Committee - Terms of Reference Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Community Services Committee. 7.3 Corporate Services a. Supplemental Budget - Arenas 2017 47 - 49 Supplemental Arena Budget 2017 Recommendation: That Corporate Services Committee recommend Council enact a by- law to adopt the 2017 Arenas Supplemental Budget. b. Tile Drain Loan Applications 50 - 51 Report - Tile Drain Loan Applications Page 3 of 135 Recommendation: That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot1; 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2. c. Terms of Reference 52 Corporate Services Committee - Terms of Reference Recommendation: That Corporate Services Committee recommend Council of the Township of Whitewater Region enact a by- law to adopt Terms of Reference for the Corporate Services Committee. 7.4 Economic Development & Tourism a. First Impressions Community Exchange 53 - 55 (FICE) Update Report - FICE Update with Attachments Recommendation: That Economic Development & Tourism Committee receive this report for information purposes. b. Community Improvement Plan (Phase I and 56 - 87 II) Update Report - Community Improvement Plan (Phases 1 and 2) Update with Attachments Recommendation: That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region: Page 4 of 135 1. Direct staff to hold a Public Meeting on Phase I (villages & hamlets) on November 1, 2017; 2. Enact a by-law to enter into a Contribution Agreement with the Government of Ontario as the Township was successful in receiving a 50% (up to $50,000) Rural Economic Development Grant for Phases I and II; and 3. Direct staff to issue a Request for Proposals for completion of Phase II (township-wide programs for brownfields, waterfront/shoreline, agriculture re-development), including an amendment to the County of Renfrew Official Plan. c. Terms of Reference 88 Economic Development & Tourism Committee - Terms of Reference Recommendation: That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Economic Development & Tourism Committee. 7.5 Fire & Emergency Services a. Terms of Reference 89 Fire & Emergency Services Committee - Terms of Reference Recommendation: That Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Fire & Emergency Services Committee. 7.6 Physical Services a. McCoy Road Transfer from the County of 90 Renfrew Page 5 of 135 Report - McCoy Road Transfer from County of Renfrew Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region. b. Private Portion of Hydro Bay Road 91 - 94 Report - Private Portion of Hydro Bay Road Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road. c. Request for Quotation 2017-01 Spray Foam 95 Insulation Report - Spray Foam Insulation RFQ-2017-01 Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate). d. Trapper Agreement 96 - 97 Report - Trapper Agreement Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region deny an Page 6 of 135 application for trapping or hunting on property located on part of lot 7, Concession 2, Ross. e. Terms of Reference 98 Physical Services Committee - Terms of Reference Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region enact a by- law to adopt Terms of Reference for the Physical Services Committee. 8. By-laws 8.1 Economic Development Advisory Committee 99 - 102 By-law 17-09-991 Economic Development AC with Attachment Recommendation: Be it resolved that By-law 17- 09-991, being a by-law to establish through Terms of Reference the Economic Development Advisory Committee and appoint its members, be taken as read and passed. 8.2 Recreation Advisory Committee 103 - By-law 17-09-992 Recreation Advisory Committee 105 with Attachment Recommendation: Be it resolved that by-law 17- 09-992, being a by-law to establish through Terms of Reference the Recreation Advisory Committee and appoint its members, be taken as read and passed. 8.3 Development Review Team 106 - By-law 17-09-993 Development Review Team with 108 Attachment Recommendation: Be it resolved that By-law 17- 09-993, being a by-law to establish through Terms of Reference the Development Review Team and appoint its members, be taken as read and passed. 9. Resolutions Page 7 of 135 9.1 Cobden Waste Water Treatment Upgrade Status Report - Jp2g Consulting Inc. Recommendation: The Council of the Township of Whitewater Region approve the status report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment plant Upgrades. 9.2 2017/2018 MOECC Beachburg Drinking Water System Inspection Recommendation: That the Council of the Township of Whitewater Region receive the MOECC Beachburg Drinking Water System Inspection 2017/2018 for information purposes. 9.3 OCWA Service Agreement Recommendation: That Council of the Township of Whitewater Region approve the extension of the "Initial Term", November 12, 2013 to November 11, 2018, for a two year term being the "Renewal Term" per the Services Agreement between Ontario Clean Water Agency (OCWA) and the Township of Whitewater Region. 9.4 Wren Subdivision Agreement Extension Recommendation: That Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005). 9.5 Tile Drain Loan Applications Recommendation: That Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot1; 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 Page 8 of 135 hectares on Westmeath Concession 4 CLF Lot 2.
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