Township of Whitewater Region Regular Council Meeting

Agenda

Wednesday, September 6, 2017 at 6:00 p.m.

Council Chamber – 44 Main Street (Cobden)

Page

1. Call to Order

2. Prayer

3. Disclosure of Pecuniary and General Nature Thereof

4. Public Meeting

5. Announcements

6. Presentations

6.1 Certificate of Recognition - Mac Coughlin

6.2 Big Brothers Big Sisters of Renfrew County - Erin 12 - 37 Tennian Big Brothers Big Sisters Presentation 2017

7. Standing Committees

7.1 Building & Property Services

a. Wren Subdivision Agreement Extension 38 - 40 Report - Extension of Wren Draft Subdivision Agreement with Attachments Recommendation: That Building & Property Services Committee recommend Council of the Township of Whitewater Region support the granting of a one-year extension for the

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Wren draft subdivision agreement (47T93005).

b. Terms of Reference 41 Building & Property Services Committee - Terms of Reference Recommendation: That Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Building & Property Services Committee.

7.2 Community Services

a. Whitewater Streetstrut 2017 Final Report 42 - 43 Report - Whitewater Streetstrut 2017 Final Report Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a grant to the Muskrat Watershed Council in the amount of $3,000 from the proceeds of the 2017 event; 2. Approve reinvesting the remaining surplus estimated at $6,136 toward the 2018 edition of Whitewater Streetstrut; 3. Approve proceeding with the 2018 edition, subject to 2018 budget consideration, with the continued involvement of the Streetstrut Organizing Team; and 4. Approve that the 2018 Whitewater Streetstrut remain in Cobden for a second year to ensure the staff and planning members have a good handle on logistics.

b. Use of Facilities by Whitewater Bromley 44 Community Health Centre Report - Use of Facilities by WW Bromley Community Centre

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Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a fee waiver for use of the Cobden Arena by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and 2. Direct staff to review the community grants policy and process, as well as fees for community use of Township facilities prior to the 2018 budget process.

c. Vimy Oak Tree 45 Report - Vimy Oak Tree Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph.

d. Terms of Reference 46 Community Services Committee - Terms of Reference Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Community Services Committee.

7.3 Corporate Services

a. Supplemental Budget - Arenas 2017 47 - 49 Supplemental Arena Budget 2017 Recommendation: That Corporate Services Committee recommend Council enact a by- law to adopt the 2017 Arenas Supplemental Budget.

b. Tile Drain Loan Applications 50 - 51 Report - Tile Drain Loan Applications

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Recommendation: That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot1; 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2.

c. Terms of Reference 52 Corporate Services Committee - Terms of Reference Recommendation: That Corporate Services Committee recommend Council of the Township of Whitewater Region enact a by- law to adopt Terms of Reference for the Corporate Services Committee.

7.4 Economic Development & Tourism

a. First Impressions Community Exchange 53 - 55 (FICE) Update Report - FICE Update with Attachments Recommendation: That Economic Development & Tourism Committee receive this report for information purposes.

b. Community Improvement Plan (Phase I and 56 - 87 II) Update Report - Community Improvement Plan (Phases 1 and 2) Update with Attachments Recommendation: That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region:

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1. Direct staff to hold a Public Meeting on Phase I (villages & hamlets) on November 1, 2017; 2. Enact a by-law to enter into a Contribution Agreement with the Government of Ontario as the Township was successful in receiving a 50% (up to $50,000) Rural Economic Development Grant for Phases I and II; and 3. Direct staff to issue a Request for Proposals for completion of Phase II (township-wide programs for brownfields, waterfront/shoreline, agriculture re-development), including an amendment to the County of Renfrew Official Plan.

c. Terms of Reference 88 Economic Development & Tourism Committee - Terms of Reference Recommendation: That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Economic Development & Tourism Committee.

7.5 Fire & Emergency Services

a. Terms of Reference 89 Fire & Emergency Services Committee - Terms of Reference Recommendation: That Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Fire & Emergency Services Committee.

7.6 Physical Services

a. McCoy Road Transfer from the County of 90 Renfrew

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Report - McCoy Road Transfer from County of Renfrew Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region. b. Private Portion of Hydro Bay Road 91 - 94 Report - Private Portion of Hydro Bay Road Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road. c. Request for Quotation 2017-01 Spray Foam 95 Insulation Report - Spray Foam Insulation RFQ-2017-01 Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate). d. Trapper Agreement 96 - 97 Report - Trapper Agreement Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region deny an

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application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.

e. Terms of Reference 98 Physical Services Committee - Terms of Reference Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region enact a by- law to adopt Terms of Reference for the Physical Services Committee.

8. By-laws

8.1 Economic Development Advisory Committee 99 - 102 By-law 17-09-991 Economic Development AC with Attachment Recommendation: Be it resolved that By-law 17- 09-991, being a by-law to establish through Terms of Reference the Economic Development Advisory Committee and appoint its members, be taken as read and passed.

8.2 Recreation Advisory Committee 103 - By-law 17-09-992 Recreation Advisory Committee 105 with Attachment Recommendation: Be it resolved that by-law 17- 09-992, being a by-law to establish through Terms of Reference the Recreation Advisory Committee and appoint its members, be taken as read and passed.

8.3 Development Review Team 106 - By-law 17-09-993 Development Review Team with 108 Attachment Recommendation: Be it resolved that By-law 17- 09-993, being a by-law to establish through Terms of Reference the Development Review Team and appoint its members, be taken as read and passed.

9. Resolutions

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9.1 Cobden Waste Water Treatment Upgrade Status Report - Jp2g Consulting Inc. Recommendation: The Council of the Township of Whitewater Region approve the status report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment plant Upgrades.

9.2 2017/2018 MOECC Beachburg Drinking Water System Inspection Recommendation: That the Council of the Township of Whitewater Region receive the MOECC Beachburg Drinking Water System Inspection 2017/2018 for information purposes.

9.3 OCWA Service Agreement Recommendation: That Council of the Township of Whitewater Region approve the extension of the "Initial Term", November 12, 2013 to November 11, 2018, for a two year term being the "Renewal Term" per the Services Agreement between Ontario Clean Water Agency (OCWA) and the Township of Whitewater Region.

9.4 Wren Subdivision Agreement Extension Recommendation: That Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005).

9.5 Tile Drain Loan Applications Recommendation: That Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot1; 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16

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hectares on Westmeath Concession 4 CLF Lot 2.

9.6 McCoy Road Transfer from County of Renfrew Recommendation: That Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region.

9.7 Private Portion of Hydro Bay Road Recommendation: That Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.

9.8 Request for Quotation 2017-01 Spray Foam Insulation Recommendation: That Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).

9.9 Trapper Agreement Recommendation: That Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.

10. Notice of Motion

11. Minutes

11.1 Regular Council 109 - Regular Council - 02 Aug 2017 - Minutes - Pdf 117

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Recommendation: That Council of the Township of Whitewater Region approve the regular council minutes of August 2, 2017

11.2 Special Meeting 118 - Special Meeting - 23 Aug 2017 - Minutes - Pdf 120 Recommendation: That Council of the Township of Whitewater Region approve the special council minutes of August 23, 2017.

11.3 Closed Meeting Recommendation: That the Council of Whitewater Region approve the closed meeting minutes of August 23, 2017 understanding that they remain confidential.

12. Correspondence

12.1 Ministry of Municipal Affairs - Requirement to 121 Collect 25 Signatures MMASignatureLetterClerk

12.2 Muskrat Watershed Council Newsletter 122 - Muskrat Watershed Council - SUMMER 2017 129 Newsletter

12.3 Embridge - Update on Community Expansion and 130 - the 2017 Ontario Natural Gas Grant Program 131 Post Grant Letter - FINAL

12.4 Ministry of Environment & Climate Change - 132 - Request for Review of Muskrat Lake 133 MOECC - Application for Review Muskrat Lake

12.5 County of Renfrew - Street Light Request 134 Acknowledgement Whitewater St Lighting Response June 27 2017

13. Closed Session

14. Confirming By-law

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14.1 Be it resolved that By-law 17-09-994, being a by- 135 law to confirm the proceedings of August 23 and September 6, 2017, be taken as read and passed. By-law 17-09-994 Confirmatory

15. Adjournment

Page 11 of 135 Renfrew County Page 12 of 135 As Canada’s leading child and youth mentoring charity, Big Brothers Big Sisters facilitates life-changing relationships that inspire and empower children and youth to reach their potential, both as individuals and

Page 13 of 135 citizens.

Big Brothers Big Sisters Canada:  Currently, over 36,000 children are matched with volunteers in our mentoring programs. Our challenge is to find matches for the thousands of youths on our waiting lists.

Big Brothers Big Sisters Ottawa:  Big Brother friendships established in 1970  Big Sister friendships established in 1973  In 2002, Big Brothers & Big Sisters successfully merged

Big Brothers Big Sisters Renfrew County:  Officially launched May 2015

Page 14 of 135 Vision All children in Renfrew County will have a mentor when they need one.

Mission BBBS aims to foster, facilitate and support volunteer-based mentoring program for children in need. Page 15 of 135  Big Brothers Big Sisters of Renfrew County has received financial support from the Boston Pizza Foundation & the Ontario Trillium Foundation

 BBBSRC is now seeking ongoing funding opportunities to help support our mentoring programs

Private Funders:  Fundraising  Third Party Events  Donations Page 16 of 135

Big Brothers/Big Sisters, Buddy Up, Couples Match

 Littles are 6-16 years of age  Littles must want to have a Big  Every week, the Big/Little spend quality time together; engaging in meaningful activities in the community  All community based commitments are 1 year  Communication with parent/guardian to arrange outings

Page 17 of 135  One day per week

 2-4 hours each outing/1 year commitment

 Can hang out anywhere in Renfrew County + additional Ottawa outings/events

 140 activities sheet

 Indoor/outdoor activities

Page 18 of 135  “We’ve been becoming more comfortable each week. He was a bit nervous at first but now my little brother is speaking more clearly and conversation is happening a lot more naturally.” –Pembroke Match

 “We’ve done lots of fun activities so far: fishing, paddle boarding, boating, and he came over for supper. He’s very open and appreciates what we do together.” – Renfrew Match

 “I honestly don’t know who has more fun…me or my little sister?!”- Petawawa Match

 “It’s actually pretty freaky how well we get along so far…you called it right away!”- Arnprior Match

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Page 20 of 135  Parents/Guardians, School Staff, Agency Workers contact BBBSRC to refer child

 MC must speak with parent/guardian directly to complete Client Eligibility Screening

 If joint custody put in place, verbal consent must be provided by both parents

 Parent attend mandatory Parent Info Session + family interview

Page 21 of 135  1-844-414-2227 (BBBS)

 Students aged 7-14 are paired with motivated adults 18+  Allows Bigs to help the Littles build self-esteem and life skills while working in a familiar setting.  1 hour per week/ 1 school year commitment  No contact with little outside school

Page 22 of 135  MIS backpack

 Non-educational games

 Playground/Gym/Library

 No electronics

 Crafts

 Baking

 Sports Page 23 of 135  “Thanks Erin for matching us to meet in school. We have learned a lot about each other. We both like dogs and we love playing would you rather. Angela is the best big sister, and we have fun.” - Little

 “Volunteering with BBBRC is such a rewarding opportunity and a great chance to give back to the community. As life can be extremely busy, it is so nice to step back for an hour and hang out with some pretty amazing littles; enjoying games, crafts, activities, and learning together. I would encourage everyone to participate in BBBRC programs!” -Big Page 24 of 135

 MC contacts local school in which they identify appropriate student

 MIS application sent home with child

 MC facilitates CSP with student

 MC introduces volunteer, SL and Page 25 of 135 student (match intro)

This program is a popular volunteer option for adults 18-30. While developing self-image, physical activity, and healthy eating, Go Girls! takes place on- site at local schools/community centers, such as Elevate, over a seven week period. We hope that after completing the program, girls aged 11-14 walk away with a healthier and more

Page 26 of 135 positive outlook on life.

The Game On! program for boys aged 11-14, uses non-traditional physical activity, and fun, mentor- led sessions to engage adolescent boys in adopting a healthy lifestyle. The mentors, aged 18-30, are there to spend time with the boys and to help them develop the skills necessary to overcome the struggles they might be facing. Page 27 of 135

 Ages vary based on program: • Traditional Match: 6-16 years old • In School Mentoring: Grades 1-8 • Want to be in the program • Must live in Renfrew County  Seeking another positive adult role model: • Difficult family backgrounds • Lack of a male/female role model • Little Brothers: minimal male contact in family  Diverse Group: • Single parent, elderly caregivers • Socio-economic groups • Interests • Individual challenges and strengths Page 28 of 135

Benefits For Littles Increased Self-Esteem & Confidence Develops Better Understanding of Healthy Relationships Improved Behaviour at Home & at School Exposed to Positive Role Modeling Decreased Likelihood of Engaging in Risky/Criminal Behaviours Engaging in New Activities & Experiences New Friendship Page 29 of 135  18+  Vulnerable Sector Check  3-5 References  Interview/CSP Training  Program Training (Game On, Go Girls)  Drivers License + Vehicle Insurance (Community Based)

Qualities of a Big  Reliable  Consistent  Enjoys spending time with kids  Believes in the value of mentoring  Can commit to the time period of the program Page 30 of 135 Benefits for Bigs Increased Self Confidence & Energy Sense of Accomplishment & Personal Fulfillment

Increased Patience, Time Management & Creativity

Opportunity to be a Kid Again! Develop a New Friendship Enhanced Responsibility Sharing Knowledge & Experiences with Young Person

Volunteer Hour Opportunities Gain Valuable Employment Experiences

Opportunity for Group Facilitation Develop Team Building Skills Experience Working with Youth-At-Risk Make Positive Difference in Child’s Life Page 31 of 135

BBBS is Highly Recognized Mentoring Program for Future Employers 1. Responsible for recruiting volunteers, enrolment process, and creating matches.

2. Monitor, maintain and support site/community-based mentoring matches to ensure the healthy development of the relationships

3. Provides supervision and support to children, families, volunteers and site-based partners who are involved in mentoring programs

4. Conduct match supervision including:  Facilitation of match meetings and closures  Follow-up phone and email contact and in-person visits  Facilitate group interaction  Handle concerns Page 32 of 135  Partaking or Volunteering at Events  Working Info Booths  Guest Speaking  Donate  Sponsor  Fundraise

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 Since 2015, Curl for Kids’ Sake has raised over $11,000 to support BBBSRC mentoring programs Page 34 of 135  So far, our Big Cleanup clothing drives have raised over $800 for BBBSRC mentoring programs Page 35 of 135 Page 36 of 135  Email: [email protected]  Phone: 613-794-4476  Toll Free/Inquires: 1-844-414-2227 (BBBS)  Fax: 613.247.2240 Page 37 of 135 Meeting Date: September 6, 2017 Contact: Doug Shultz, CBO/Manager of Building & Property Services 613-646-2282 [email protected]

Extension - Wren Subdivision Agreement - BEI Recommendation: That Building & Property Services Committee recommend Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005). Background: The Corporation of the County of Renfrew is the approval authority for plans of subdivision. Draft approval lapses after three years of passing and the County has the power to give a one-year extension before the draft plan lapses. The Wren draft subdivision agreement will lapse on October 23, 2017. Analysis: Mark Enright, President of Bonnechere Excavating Inc. has sent in a request asking for an extension. In order to grant the extension, County requires a full submission to their office that must include the following items and is required before the lapsing date.

• The applicant's request for extension • Council resolution supporting the applicant's request • $900 fee made payable to the County of Renfrew. Financial Implications: None Supporting Documentation: Letter with Map Next Steps: The motion, request and fee will be forwarded to the County of Renfrew.

Prepared by: Carmen Miller, Deputy Clerk Doug Schultz, CBO/Manager of Building & Property Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 38 of 135 Legend County of Renfrew GIS Roads County

Provincial Highway

8/29/2017 2:27:49 PM Municipal Maintained

Municipal Seasonal

Private

Crown

Off-Ramp

On-Ramp

Quebec Property Parcels

Depending on the number of layers visible not all may be shown in the legend.

Notes

Enter description of the map

This map is illustrative only. Do not rely on it as being a precise indicator of 229.0 0 114.49 229.0 Meters With Data supplied under Licence by Members of the routes, locations of features, nor as a Ontario Geospatial Data Exchange & the County of guide to navigation. The County of Renfrew Page 39 of 135 This map was produced Renfrew shall not be liable in any way for NAD83_CSRS98_UTM_zone_18N automatically by the County the use of, or reliance upon, this map or © Queen's Printer for Ontario Service Layer Credits: Sources: Esri, HERE, Delorme, USGS, Intermap, increment 1: 4,507 of Renfrew Mapping Website P Corp., NRCAN, Esri Japan, METI, Esri China(Hong Kong), Esri(Thailand), any information on this map. TomTom, MapmyIndia, © OpenStreetMap contributors and the GIS User Community Page 40 of 135 Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Building & Property Services Committee

1. Mandate

The Building & Property Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Building & Property Services Department.

2. Focus

The Building & Property Services Committee’s areas of focus are as follows:  Planning Act and Building Code matters  Zoning and Official Plan  Committee of Adjustment, including minor variances  Severances  Development Agreements  Development Review Team  By-law services  Property standards and parking  Animal control  Corporate facilities.

3. Composition

The Building & Property Services Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside over Committee of Adjustment and the portion of the Council meeting dedicated to Building & Property Services items and serves as a sounding board and Council-liaison for the responsible department.

By-law 17-09-XXX Page 1 of 1

Page 41 of 135 Meeting Date: September 6, 2017 Contact: Jordan Durocher, Manager of Community Services 613-646-2282 [email protected]

Whitewater Streetstrut 2017 Final Report Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a grant to the Muskrat Watershed Council in the amount of $3,000 from the proceeds of the 2017 event; 2. Approve reinvesting the remaining surplus estimated at $6,136 toward the 2018 edition of Whitewater Streetstrut; 3. Approve proceeding with the 2018 edition, subject to 2018 budget consideration, with the continued involvement of the Streetstrut Organizing Team; and 4. Approve that the 2018 Whitewater Streetstrut remain in Cobden for a second year to ensure the staff and planning members have a good handle on logistics. Background: Recently, the Township of Whitewater Region wrapped its comeback of the Whitewater Streetstrut. The event was well received and considered to be a success for its return to Cobden. The event saw favourable weather and good turnout.

The event brought in thousands of people throughout the day and evening when Main Street was transformed into a concert venue for the evening portion of the event. The event featured family activities throughout the afternoon before the legendary band HEADSTONES with special guests Daydreams for Dollars took center stage.

Feedback on the event was very positive. The organizing team had a post-event debrief meeting to gather all the suggestions for future events.

Aside from Council and volunteer commitment, staff put in approximately 300 hours of pre-event planning, 160 staff hours day of the event, and 15 staff hours post event. These hours were not budgeted and not shown on the financial breakdown provided.

Our social media contest provided additional likes on our Facebook Page.

Analysis: Moving forward, staff are seeking Council’s support to proceed with the Whitewater Streetstrut in 2018 to ensure sufficient time to put on another great event. With the proceeds from the event, it is recommended that a grant be provided to the Muskrat Watershed Council to support initiatives to improve the water quality. In addition, the Township’s original investment of $5,750 was recuperated and it is recommended that the remainder of the surplus be set aside for next year.

Page 42 of 135 Financial Implications: Expenses: Entertainment: $26,940 Afternoon Entertainment: $4,170 Logistics $33,070 Advertising $2,290 TOTAL: $66,470

Revenue: Ticket Sales $29,250 Beer & Liquor $21,250 Misc. $950 Liquor & Beer Refund $6,206 Sponsorships $12,200 Council $5,750 TOTAL: $75,606

Total Expenses/Revenue $ 9,136.00 Next Steps: Schedule a Whitewater Streetstrut Organizing Team meeting in late September. Inform the Muskrat Watershed Council of the additional grant with a cheque presentation to occur at a future Council meeting.

Prepared by: Jordan Durocher, Manager of Community Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 43 of 135 Meeting Date: September 6, 2017 Contact: Jordan Durocher, Manager of Community Services 613-646-2282 [email protected]

Use of Facilities by the Whitewater Bromley Community Health Centre Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a fee waiver for use of the Cobden Arena by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and 2. Direct staff to review the community grants policy and process, as well as fees for community use of Township facilities prior to the 2018 budget process. Background:

The Whitewater Bromley Community Health Care Centre is committed to assisting people within the community to achieve the best possible health and well-being. They provide a range of primary health care and health enhancing services. Recently, they have requested the use of space at the Cobden Arena Hall free of charge every Monday, Wednesday & Friday from 9 am – 10am. The program will begin September 6 and run until mid December and from January 8 to the end of May. The program was originally funded through a grant which has now depleted. The Centre would like to continue to offer the program for seniors.

Analysis: Whitewater Bromley Community Health Centre is seeking the use of Cobden Hall Arena free of charge. Option 1: Offer the facility as an in-kind in exchange for the recreation services and programming they provide for the community. Option 2: Offer a reduction in the hourly rate to off-set some of the costs incurred such as lighting and staff time to open the facility. Option 3: Continue charging regular user fees based on last year’s hourly rate. Financial Implications: Previously the program user fee for the Cobden Arena was $30.00 per hour. Next Steps: Contact the Whitewater Bromley Community Health Centre with Council’s decision.

Prepared by: Jordan Durocher, Manager of Community Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 44 of 135 Meeting Date: September 6, 2017 Contact: Robert Tremblay, CAO/Clerk 613-646-2282 [email protected]

Vimy Oak Tree Recommendation: That Community Services Committee recommend Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph. Background: The Township was approached by the County of Renfrew to participate in the Vimy Oak Tree project. The County completed the application to plant trees across the County and the Westmeath Cenotaph was approved as a location. Analysis: The oaks project is lead by the Vimy Foundation. Additional information can be found at the following link: https://www.vimyfoundation.ca/vimy-oaks/.

The trees commemorate the 100th anniversary of Vimy. Commemorative trees are being planted across Canada. A centennial park was also developed in Vimy featuring 100 centennial trees descendants of a ‘Vimy Oak’ acorn which fell from a European Oak during the Battle of Vimy Ridge and was subsequently planted in Scarborough.

Staff reviewed potential locations and suggested that the tree be planted at the cenotaph in Westmeath, which is situated in a highly visible location across the street from the arena and fire hall, next to the ball diamond. Financial Implications: The costs of the tree were borne by the County. It will be delivered on site, but its planting will be the responsibility of the Township. Next Steps: The tree is expected to be received in September.

Prepared by: Robert Tremblay, CAO/Clerk

Page 45 of 135 Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Community Services Committee

1. Mandate

The Community Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Community Services Department.

2. Focus

The Community Services Committee’s areas of focus are generally as follows:  Accessibility  Arenas  Parks and trails  Active living, sports and recreation  Recreation Advisory Committee  Special events, including Cobden Taste of the Valley and Whitewater Streetstrut  Crossing guards  Arts, culture and heritage  Library and museum.

3. Composition

The Community Services Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside the portion of the Council meeting dedicated to Community Services items and serves as a sounding board and Council- liaison for the responsible department.

By-law 17-09-XXX Page 1 of 1

Page 46 of 135 Account No. Account Name 2017 Budget Values

COBDEN ARENA REVENUE 1-3-2600-3767 MISC - COBDEN Arena-Registration fees -1000 1-3-2800-3866 RENTALS - COBDEN Arena - Ice -125000 1-3-2800-3872 RENTALS - COBDEN Arena - Ballfield -900 1-3-2800-3875 RENTALS - COBDEN Arena - Signs -1000 1-3-2800-3878 RENTALS - Arena Halls -500 Total Revenue -128400 EXPENSES 1-4-8500-1010 COBDEN Arena - Salary 54471 1-4-8500-1110 COBDEN Arena- Benefits 2000 1-4-8500-1120 COBDEN Arena - Boot Allowance 0 1-4-8500-1210 COBDEN Arena - Payroll Deductions 2700 1-4-8500-1220 COBDEN Arena - WSIB 1650 1-4-8500-1310 COBDEN Arena - Travel & Expenses 200 1-4-8500-1320 COBDEN Arena -Subscription & Memberships 0 1-4-8500-1330 COBDEN Arena - Education,Seminars & Work 100 1-4-8500-1350 COBDEN Arena- Licenses 0 1-4-8500-2010 COBDEN Arena- Ball Material & Supplies 200 1-4-8500-2015 COBDEN Arena - Cleaning Supplies 800 1-4-8500-2020 COBDEN Arena - Hydro 20000 1-4-8500-2030 COBDEN Arena - Gas/Heating 2000 1-4-8500-2040 COBDEN Arena - Water/Sewer 3800 1-4-8500-2050 COBDEN Arena - Telephone 500 1-4-8500-2061 COBDEN Arena - Propane 1000 1-4-8500-2160 COBDEN Arena - Administration Expense 0 1-4-8500-2260 COBDEN Arena - Bookkeeping Fees 0 1-4-8500-2310 COBDEN Arena - Advertising 0 1-4-8500-2410 COBDEN Arena - Equipment repairs/supplie 10000 1-4-8500-2430 COBDEN Arena - Building repairs & Mainte 8000 1-4-8500-2431 COBDEN Arena - Ice Making & Maintenan 12979 1-4-8500-2432 COBDEN Arena - Repairs to Ice Plant 6500 1-4-8500-2610 COBDEN Arena - Bank Charges 0 1-4-8500-3715 COBDEN Arena - Signs & Advertising 0 1-4-8500-4420 COBDEN Arena - Bar Purchases 0 1-4-8500-4430 COBDEN Arena - Canteen Purchases 0 1-4-8500-4440 COBDEN Arena - Canteen admin/Vending 1000 1-4-8500-4450 COBDEN Arena-Special events/Fundraising 0 1-4-8500-5010 COBDEN Arena - Miscellaneous 500 1-4-8500-5230 COBDEN Arena - Donations 0 1-4-8500-6010 COBDEN Arena - Capital Expenditures 0 1-4-8500-7010 COBDEN Arena - Transfer to reserves 0 1-4-8500-9010 COBDEN Arena - Amortization Expense 0 0 Total Expenses 128400

PROFIT/LOSS 0

Page 47 of 135 Account No. Account Name 2017 Budget Values

BEACHBURG ARENA REVENUE 1-3-2600-3768 MISC-BEACHBURG Arena-Registration fees -1400 1-3-2800-3867 RENTALS - BEACHBURG Arena - Ice -115000 1-3-2800-3873 RENTALS - BEACHBURG Arena - Ballfield -500 1-3-2800-3876 RENTALS - BEACHBURG Arena - Signs -20000 Total Revenue -136900 EXPENSES

1-4-8600-1010 BEACHBURG Arena - Salary 43971 1-4-8600-1110 BEACHBURG Arena - Benefits 1600 1-4-8600-1210 BEACHBURG Arena - Payroll Deductions 2100 1-4-8600-1220 BEACHBURG Arena - Wsib 878 1-4-8600-1310 BEACHBURG Arena - Travel & Expenses 600 1-4-8600-1330 BEACHBURG Arena - Education,Seminar&work 200 1-4-8600-1350 BEACHBURG Arena - Licenses 0 1-4-8600-2010 BEACHBURG Arena - Materials & Supplies 400 1-4-8600-2015 BEACHBURG Arena - Cleaning Supplies 1800 1-4-8600-2020 BEACHBURG Arena - Hydro 26801 1-4-8600-2030 BEACHBURG Arena - Gas/Heating 3000 1-4-8600-2040 BEACHBURG Arena - Water/Sewer 1950 1-4-8600-2050 BEACHBURG Arena - Telephone 600 1-4-8600-2060 BEACHBURG Arena - Propane 2000 1-4-8600-2160 BEACHBURG Arena - Administration expense 0 1-4-8600-2260 BEACHBURG Arena - Bookkeeping Fees 0 1-4-8600-2310 BEACHBURG Arena - Advertising 0 1-4-8600-2410 BEACHBURG Arena - Equipment repairs/supp 10000 1-4-8600-2430 BEACHBURG Arena - Building repairs & mai 15000 1-4-8600-2431 BEACHBURG Arena - Ice Making & Maintenan 16000 1-4-8600-2432 BEACHBURG Arena - Repairs to Ice Plant 8500 1-4-8600-2610 BEACHBURG Arena - Bank Charges 0 1-4-8600-3715 BEACHBURG Arena - Signs & Advertising 0 1-4-8600-4420 BEACHBURG Arena - Bar Purchases 0 1-4-8600-4430 BEACHBURG Arena - Canteen Purchases/Vending 1000 1-4-8600-4440 BEACHBURG Arena - Canteen Admin 0 1-4-8600-4450 BEACHBURG Arena - Special Events/Fundrai 0 1-4-8600-5010 BEACHBURG Arena - Miscellaneous 500 1-4-8600-5230 BEACHBURG Arena - Donations 0 1-4-8600-6010 BEACHBURG Arena - Capital Expenditures 0 1-4-8600-7010 BEACHBURG Arena - Transfer to reserve 0 1-4-8600-9010 BEACHBURG Arena - Amoritization Expense 0 Total Expenses 136900

PROFIT/LOSS 0

Page 48 of 135 Account No. Account Name 2017 Budget Values

WESTMEATH ARENA REVENUE 1-3-2600-3769 MISC-WESTMEATH Arena-Registration Fees -1300 1-3-2800-3868 RENTALS - WESTMEATH Arena - Ice -90000 1-3-2800-3874 RENTALS - WESTMEATH Arena-Ballfield -500 1-3-2800-3877 RENTALS - WESTMEATH Arena - Signs -500 Total Revenue -92300

EXPENSES 1-4-8700-1010 WESTMEATH Arena - Salary 12000 1-4-8700-1110 WESTMEATH Arena - Benefits 500 1-4-8700-1120 WESTMEATH Arena - Boot Allowance 5 1-4-8700-1210 WESTMEATH Arena - Payroll Deductions 720 1-4-8700-1220 WESTMEATH Arena - Wsib 500 1-4-8700-1310 WESTMEATH Arena - Travel & Expenses 400 1-4-8700-1320 WESTMEATH Arena - Subcription & Membersh 0 1-4-8700-1330 WESTMEATH Arena - Education, Seminar& Wo 0 1-4-8700-1350 WESTMEATH Arena - Licenses 0 1-4-8700-2010 WESTMEATH Arena - Material & Supplies 0 1-4-8700-2015 WESTMEATH Arena - Cleaning Supplies 3500 1-4-8700-2020 WESTMEATH Arena - Hydro 23475 1-4-8700-2030 WESTMEATH Arena - Gas/Heating 0 1-4-8700-2040 WESTMEATH Arena - Water/Sewer 0 1-4-8700-2050 WESTMEATH Arena - Telephone 500 1-4-8700-2061 WESTMEATH Arena - Propane 200 1-4-8700-2160 WESTMEATH Arena - Admortization Expense 0 1-4-8700-2260 WESTMEATH Arena - Bookkeeping Fees 0 1-4-8700-2310 WESTMEATH Arena - Advertising 0 1-4-8700-2410 WESTMEATH Arena - Equipment repairs/supp 10000 1-4-8700-2430 WESTMEATH Arena - Building Repairs/Maint 15000 1-4-8700-2431 WESTMEATH Arena - Ice Making & Maintenan 16000 1-4-8700-2432 WESTMEATH Arena - Repairs to Ice Plant 8500 1-4-8700-2610 WESTMEATH Arena - Bank Charges 0 1-4-8700-3715 WESTMEATH Arena - Signs & Advertising 0 1-4-8700-4420 WESTMEATH Arena - Bar Purchases 0 1-4-8700-4430 WESTMEATH Arena - Canteen Purchases 0 1-4-8700-4440 WESTMEATH Arena - Canteen Admin 0 1-4-8700-4450 WESTMEATH Arena - Special Events/Fundrai 0 1-4-8700-5010 WESTMEATH Arena - Miscellaneous 1000 1-4-8700-5230 WESTMEATH Aren - Donations 0 1-4-8700-6010 WESTEMATH Arena - Capital Expenditure 0 1-4-8700-7010 WESTMEATH Arena - Transfer to Reserve 0 1-4-8700-9010 WESTMEATH Arena - Amortization Expense 0 Total Expenses 92300

PROFIT/LOSS 0

Page 49 of 135 Meeting Date: September 6, 2017 Contact: Marsha Hawthorne, Treasurer/Deputy CAO 613-646-2282 [email protected]

Tile Drain Loan Applications

Recommendation: That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot1; 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2. Background: Installing tile drainage is a common land improvement option for Ontario farmers to drain excess water from the crop root zone. Some of the benefits of tile drainage is increased crop productivity and farm efficiency.

In Ontario, the Tile Drain Loan Program, authorized by the Tile Drainage Act, provides loans to agriculture property owners to help them finance the tile drain projects they wish to pursue. The tile drain loan program is through the Ministry of Agriculture, Food and Rural Affairs.

All tile drains loans have 10-year terms and repayments are made annually on the individuals property tax rolls. Eligibility is for a loan up to 75% of the value of the tile drainage work. The interest rate of 6% is fixed for the full term of the loan, regardless of changes in market interest rates and is calculated annually.

Analysis: Treasurer is recommending that Council approve the tile drain loan requests in the amount of $37,500 (75% of full cost of project which is $50,000) for Valley Bio Ltd and the tile drain loan in the amount of $50,250 (75% of full cost of project which is $67,000) for Barry Gould. Both projects have an anticipated date of completion set for November 2017.

Once the application is approved by Council, the owner arranges to have the work completed by a licenced tile drain contractor. The municipality’s drainage inspector will inspect the work at a cost of $300 to the owner. Once completed and signed off by the municipal drainage inspector, the Treasurer will forward the loan documents to OMAFRA

Page 50 of 135 and after the processing of the documents, OMAFRA issues a cheque to the municipality in the requested loan amount.

Financial Implications: At this step, there are no financial implications until the project is completed and then the Treasurer will bring back to council a bylaw imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drain Act. Next Steps: If the recommendation is approved, Treasurer will contact each owner and advise them they can start their projects and all related documentation will be forwarded to the parties.

Prepared by: Marsha Hawthorne, Treasurer/Deputy CAO Reviewed by: Robert Tremblay, CAO/Clerk

Page 51 of 135 Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Corporate Services Committee

1. Mandate

The Corporate Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Corporate Services Department.

2. Focus

The Corporate Services Committee’s areas of focus are generally as follows:  Administration  Budget  Financial services, including billing, fees & charges  Community grants and bursaries  Strategic planning  Legislative services and governance  Human resources and labour relations  Health & safety (Physical Services Department)  Asset management  Legal and audit  Information technology  Intergovernmental relations  Pembroke & Area Airport Commission  Algonquin Land Claim.

3. Composition

The Corporate Services Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside the portion of the Council meeting dedicated to Corporate Services items and serves as a sounding board and Council-liaison for the responsible department.

By-law 17-09-XXX Page 1 of 1

Page 52 of 135 Meeting Date: September 6th, 2017 Contact: Robert Tremblay CAO/Clerk 613-646-2282 [email protected]

First Impressions Community Exchange (FICE) Update Recommendation: That Economic Development & Tourism Committee receive this report for information purposes. Background: This report follows a previous report and presentation related to the FICE program. Council gave direction and approved Whitewater Region pursuing potential exchanges with communities in Ontario. Analysis: In a teleconference held on August 20, 2017 with Teri Devine of OMAFRA, and representatives from the Town of Arnprior, it was confirmed that a FICE exchange will occur between Whitewater Region and Arnprior in the fall. As part of the exchange, a team from each municipality will visit the partnering municipality and will prepare a feedback report to be presented in November. Financial Implications: As highlighted within the previous report, the costs of a FICE exchange are relatively low. Costs associated with travel are kept to a minimum due to the close proximity Arnprior has to Whitewater Region. Next Steps: Working with the Town of Arnprior and Teri Devine, the scope of the project will be determined in consultation with those participating with in the program. Volunteers will be selected to ensure representation to participate in the exchange. A training session will be provided and a debrief meeting will occur post the one day visit. Attachments: • FICE One Pager • FICE Process and Support Overview

Prepared by: Ethan Robert, Municipal Intern Reviewed by: Robert Tremblay, CAO/Clerk

Page 53 of 135 First Impressions Community Exchange

Is your community interested in developing an action plan that builds on your strengths and addresses your challenges?

What is a First Impressions Community Exchange? First Impressions Community Exchange (FICE) is a structured and cost-effective process that reveals the first impression a community makes to potential visitors, investors and new residents. FICE helps communities learn about their strengths and weaknesses as seen through the eyes of first-time visitors. The knowledge gained through a FICE can be the basis for developing a positive and effective community action plan.

Depending on the interest of the community, a FICE can focus on one of three areas; full picture (the whole community), downtown or tourism.

How does FICE work? Communities interested in participating in a FICE are paired with another community based on similarities like size, and area of interest. Once paired, volunteer community teams are assembled to visit their partner community. The teams make an unannounced visit to their partner community. They make observations and take notes (guided by a series of questions) and provide constructive feedback in order to objectively identify strengths and challenges.

Benefits of FICE The exchange is beneficial to communities that are developing plans for the future by providing a fresh perspective of a community.

The benefits of participating in a FICE can include: • new ideas and improving community competitiveness • identifying the community’s strengths, weaknesses, opportunities and threats • elaborating on a community action plan or strategic plan • fostering community linkages

For more information on FICE contact your Agriculture and Rural Economic Development Advisor at: ontario.ca/bxb3 or call 1-877-424-1300

Ministry of Agriculture, Food and Rural Affairs

Page 54 of 135 First Impression Community Exchange “FICE” Process and Support Overview Community Process Ministry Staff Support

2 Weeks Orientation to First Impressions Present overview of the FICE process and assess community readiness

Decision to implement FICE

Identify local Coordinator Orient Coordinator and provide guides and ques- tionnaire booklets for Visiting Team 1 Month Identify Exchange Community Identify appropriate exchange partners and con- firm their interest and capacity

Provide “Terms of Engagement” template to be Agreement between communities and signed by both communities OMAFRA (Sign TOE)

1 Month Recruit and orient volunteer Visiting Team Assist local Coordinator with training of volunteer members (6-10 volunteers) team, as needed

Pre-Visit Preparation: dates, logistics, equipment; review of questionnaire 1-2 Days

Visit: travel to exchange community and complete the assessment

3 Weeks Visiting Team prepares report and slide show; Provide guidance plus sample reports, slide facilitated by local Coordinator shows and electronic templates

Coordinator and 1-2 Visiting Team members go to exchange community to present report

Community hosts report-back by exchange Attend report presentations and assist with action 3 Weeks community Visiting Team planning, as needed

Action Planning

Evaluation Provide evaluation forms and follow up with community 3-6 months after the exchange

Page 55 of 135 Meeting Date: September 6, 2017 Contact: Robert Tremblay, CAO/Clerk 613-646-2282 [email protected]

Community Improvement Plan (Phase I and II) Update Recommendation: That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region: 1. Direct staff to hold a Public Meeting on Phase I (villages & hamlets) on November 1, 2017; 2. Enact a by-law to enter into a Contribution Agreement with the Government of Ontario as the Township was successful in receiving a 50% (up to $50,000) Rural Economic Development Grant for Phases I and II; and 3. Direct staff to issue a Request for Proposals for completion of Phase II (township-wide programs for brownfields, waterfront/shoreline, agriculture re- development), including an amendment to the County of Renfrew Official Plan. Background: Robert Tran, a Planning Masters student was employed over the summer to help develop Phase I of the Community Improvement Plan. A report was prepared for Council on the various programs available under a Community Improvement Plan on June 21, 2017. On July 5, 2017, Council passed a by- law designating the Township’s settlement areas as Community Improvement Project Areas (CIPAs) for the first phase. A report was provided on July 19, 2017 to Council outlining the municipal driven and financial incentive programs to be provided in Phase I which includes the villages and hamlets of Beachburg, Cobden, Foresters Falls, LaPasse, Hayley Station and Westmeath. A draft plan was prepared by Mr. Tran, peer reviewed by a professional planner, and forwarded to the Ministry of Municipal Affairs for comment and review. Feedback is expected in four to six weeks. An application for a Rural Economic Development grant was submitted to help fund the work on both phases of the plan. The Township was successful in its application. Analysis: A statutory public meeting is required on Phase I prior to passage. The meeting is now scheduled for November 1, 2017 to allow final review by the Ministry. Notices will be placed in local newspapers and on the Township’s website and Facebook page.

A by-law to authorize the entering into the Contribution Agreement with the Province of Ontario for the RED Grant will come forward for enacting once the agreement is received. It is anticipated that the by-law will come forward later in September or October.

Page 56 of 135 Programs included in Phase I deal specifically with areas currently permitted in the County Official Plan directed to villages and hamlets. For Phase II, an Official Plan Amendment will be required as well as the assistant of a land use planner to undertake consultation and develop a plan and programs to deal with areas such as shoreline/waterfront, agriculture and brownfields.

Financial Implications: The total cost of the project is up to $100,000 with the grant covering 50% of costs. The 2017 budget included funding to cover two municipal interns. Costs and grant funding associated with Phase II will be included in the 2018 budget. Proceeding with the RFP process will help confirm costs for the second phase in keeping with the project scope and grant funding received. Next Steps: The Contribution Agreement will be entered into. The RFP will be issued. The Phase I draft plan will be reviewed by the Ministry and subject to a Public Meeting prior to passage. Attachments: Presentations of June 21 and July 19, 2017

Prepared by: Robert Tremblay, CAO/Clerk

Page 57 of 135 COMMUNITY IMPROVEMENT PLANS DEVELOPING A CIP FOR THE TOWNSHIP OF WHITEWATER REGION FOR 2017

Robert Tran Wednesday June 7th, 2017 Planning Student Page 58 of 135 Council Meeting Presentation [email protected] PRESENTATION OUTLINE

1. What is a Community Improvement Plan (CIP)? 2. Objectives 3. Community Improvement Plan Process 4. Municipal/Provincial Legislation & Policy 5. CIP Programs 6. Eastern Region Community Improvement Plans 7. Programs Identified 8. Other Programs Applicable To The Township

Page 59 of 135 9. Main Street Improvements, Cobden WHAT IS A COMMUNITY IMPROVEMENT PLAN (CIP)?

• AIP C is a document that provides municipalities in Ontario with tools and strategies that allow for the improvement, rehabilitation, or redevelopment of defined project areas.

• A Community Improvement Project Area (CIPA) is a municipality or area within a municipality identified by council for improvement due to age, dilapidation, or the unsuitability of buildings.

• CIPs provide planning and financing of development activities that effectively use, reuse, and restore lands, buildings, and infrastructure. Page 60 of 135 OBJECTIVES

• Focus attention on local priorities and municipal initiatives.

• Target areas in transition of need of repair.

• Rehabilitation and redevelopment.

• Promote and encourage community change.

• Encourage private sector investment through municipal incentive programs. Page 61 of 135 COMMUNITY IMPROVEMENT PLAN PROCESS

• Stage 1 – Building The Foundation (Community Vision) • Getting ready. • Identifying needs. • Community engagement. • Stage 2 – Preparing Your Plan (Building the Foundation) • Research and analysis. • Strategic policy development. • Marketing strategies. • Monitoring policies. • Internal action plan. • Stage 3 – Implementing Your Plan (Getting Started) • Program establishment. • Promoting programs. • Program monitoring. Page 62 of 135 • Effective service delivery. • Make any necessary adjustments. MUNICIPAL/PROVINCIAL LEGISLATION & POLICY

• County of Renfrew Official Plan (2002) – S. 15.0 Implementation and Interpretation of CIPs.

• Planning Act (1990) – S. 28 Community Improvement provides the framework for CIPs.

• Provincial Policy Statement (2014) – Meets the goals and objectives of the policy.

• Municipal Act (2001) – S. 365.1 Cancellation of Taxes, Rehabilitation, and Development pertaining to CIPs. Page 63 of 135 CIP PROGRAMS

• Municipal Driven Programs – infrastructure works; municipal property acquisition; land assembly and the sale of lands; construction and rehabilitation of municipal facilities; public space and recreation; signage and streetscape; and landscaping improvements.

• Incentive-Based Programs (grants, loans, and property tax assistance) – brownfields environmental assessment; commercial building façade; improvements; downtown/core area and waterfront revitalization; preservation and adaptive reuse of heritage/industrial buildings; property tax assistance after remediation; and accessibility improvements. Page 64 of 135 EASTERN REGION COMMUNITY IMPROVEMENT PLANS

• County of Renfrew – Town of Arnprior (2011), Town of Deep River (2014), & Town of Renfrew (2015) • Town of Gananoque (2012) • City of Pembroke (2016) • Russell Township (2015) • Town of Cobourg (2017) • City of Quinte West (2005) • Township of North Glengarry (2016) • Town of Smith Falls (2013) • Township of North Dundas (2013) • Municipality of Centre Hastings (2012) • Township of Central Frontenac (2012) Page 65 of 135 • Township of South Stormont (2013) • City of Cornwall (2012) PROGRAMS IDENTIFIED

• Façade and Property Improvement Grant/Loan

• Heritage Property Improvement Program

• Tax Increment Equivalent Grant Program

• Planning Application and Permit Fees Rebate Program

• Brownfield Financial Tax Incentive Program (BFTIP)

• Accessibility Improvement Program

• Signage Improvement Grant Program

• Landscaping and Public Art Program Page 66 of 135 • Affordable Housing Study Grant OTHER PROGRAMS APPLICABLE TO THE TOWNSHIP

• Value-Added Agriculture – development tax-increment grant supports value-added agricultural and experimental uses by linking programs and funding to project locations. Activities include on-farm retailing, small scale processing, and agri- tourism.

• Water Quality Improvement/Shoreline Protection – explore opportunities in developing grants and loans that would encourage property owners to relocate the septic system on their properties to improve water quality and protect shorelines.

• Waterfront Improvement – explore opportunities in developing grants and loans that would encourage property owners in rehabilitating, repairing, and improving lands around bodies of water i.e. Muskrat Lake and Ottawa River. Page 67 of 135 MAIN STREET IMPROVEMENTS, COBDEN

Candle Wick Gift Shop [Before] Candle Wick Gift Shop [After] Page 68 of 135 MAIN STREET IMPROVEMENTS, COBDEN

Conway’s Pharmacy [Before] Conway’s Pharmacy [After] Page 69 of 135 MAIN STREET IMPROVEMENTS, COBDEN

Shay-De-Lane Flower Shop [Before] Shay-De-Lane Flower Shop [After] Page 70 of 135 MAIN STREET IMPROVEMENTS, COBDEN

Main St. Storefronts [Before] Main St. Storefronts [After] Page 71 of 135 Questions? Page 72 of 135 [email protected] COMMUNITY IMPROVEMENT PLAN - PROGRAMS DEVELOPING A CIP FOR THE TOWNSHIP OF WHITEWATER REGION FOR 2017

th Robert Tran Wednesday July 19 , 2017 Planning Student Page 73 of 135 Council Meeting Presentation [email protected] PRESENTATION OUTLINE

1. Financial Incentive Programs

a. Accessibility Improvement Grant b. Building Façade and Property Improvement Grant c. Heritage Property Improvement Grant d. Parking and Landscaping Improvement Grant e. Planning Application and Building Permit Grant f. Property Tax Increment Deferral g. Signage Improvement Grant

2. Municipal Driven Programs

a. Gateway Improvement Program Page 74 of 135 b. Township Signage Program c. Municipal Infrastructure Program FINANCIAL INCENTIVE PROGRAMS

 The Financial Incentive programs will assist and encourage private sector investment in the Township through various financial supportive programs in improving, repairing, and restoring properties within the community improvement project areas. Page 75 of 135 ACCESSIBILITY IMPROVEMENT GRANT

 The program encourages property owners and tenants to make accessibility improvements and enhancements to existing buildings for those living with disabilities as well as promote universal access. The program will help address issues of accessibility and ensure that residents are able to access commercial and business establishments barrier-free.  Grant - 50% of costs associated with improvements up to a maximum amount of $2,500, whichever is the lesser.  Application - Commercial, institutional, and mixed-use buildings within the designated project areas Page 76 of 135 BUILDING FAÇADE AND PROPERTY IMPROVEMENT GRANT

 The program encourages property owners and tenants to repair, restore, and improve the façade or areas of the property that may need rehabilitation.  Grant - 50% of construction costs up to a maximum amount of $5,000, whichever is the lesser.  Application - Commercial and mixed-use buildings within the designated project areas as well as residential properties with facades that face onto County of Renfrew roads within the designated project areas. Page 77 of 135 HERITAGE PROPERTY IMPROVEMENT GRANT

 The program provides eligible property owners with a grant to preserve, restore and rehabilitate properties that have been designated as a heritage property under the Ontario Heritage Act (1990).  Grant – 50% of the costs associated with restoration and rehabilitation projects up a maximum amount of $3,000, whichever is the lesser.  Application – Designated heritage properties within the designated project areas. Page 78 of 135 PARKING AND LANDSCAPING IMPROVEMENT GRANT

 The program provides property owners and tenants with assistance for the improvement and repairing of existing property parking areas and landscaping.  Grant – 50% of the costs associated with parking area and landscaping improvements up to a maximum amount of $3,000, whichever is the lesser.  Application - Commercial and mixed-use buildings within the designated project areas. Page 79 of 135 PLANNING APPLICATION AND BUILDING PERMIT GRANT

 The program encourages attractive and desirable improvements by providing property owners and tenants with assistance for planning application and building permit fees.  Grant – 50% of the costs of planning application and building permit up to a maximum amount of $1,000, whichever is the lesser.  Application – Commercial and mixed-use buildings within the designated project areas. Page 80 of 135 PROPERTY TAX INCREMENT DEFERRAL

 The program provides eligible property owners with the ability to defer the increased amount in property taxes that have resulted following improvements that have increased the assessed value of the property taxes associated with the property.  Deferral – provides eligible property owners with the ability to defer the increased amount in property taxes that have resulted following improvements that have increased the assessed value of the property taxes associated with the property for a maximum period of (3) years.  Application – Commercial and mixed-use buildings within the designated project areas. Page 81 of 135 SIGNAGE IMPROVEMENT GRANT

 The program grant provides property owners and tenants of commercial, industrial, and mixed-use businesses with assistance to upgrade current signage by installing new attractive signage.  Grant – 50% of the costs associated with new signage up to a maximum amount of $1,000, whichever is the lesser.  Application – Commercial and mixed-use buildings within the designated project areas. Page 82 of 135 MUNICIPAL-DRIVEN PROGRAMS

 The Municipal-Driven programs will allow the municipality to demonstrate leadership and initiatives on the redevelopment and improvement of communities and neighbourhoods. Page 83 of 135 GATEWAY IMPROVEMENTS

 It is recommended that the Township undertake projects to improve gateway entrances into the Village Communities and Rural Hamlets through the replacement or installation of new gateway signage, lighting, flower bedding, landscaping, or other improvements. Further information and opinions on existing and new potential Township gateways may be gathered following the First Impressions Community Exchange (FICE) program scheduled for later this summer. Page 84 of 135 TOWNSHIP SIGNAGE PROGRAM

 It is recommended that the Township research a sign by-law to ensure the installation of new signage is attractive and aesthetically pleasing. Implementing a sign by-law will help further support the Signage Improvement Grant and ensure new signage is consistent with the goals and objectives of the Township CIP.  The program will also examine improving the current wayfinding in the Township by providing individuals with information on landmarks, municipal services, visitor information, and other essential information.  The program will examine existing private signage in the Township and determine whether improvements and upgrades are required. Page 85 of 135 MUNICIPAL INFRASTRUCTURE PROGRAM

 It is recommended that the Township undertake projects that identify and address municipal infrastructure in need of improvement, upgrading, and/or repair. Municipal infrastructure includes but is not limited to water treatment and wastewater facilities, public parks and space, community centers, local roads, sidewalks, and bridges. Page 86 of 135 Questions? Page 87 of 135

[email protected] Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Economic Development & Tourism Committee

1. Mandate

The Economic Development & Tourism Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Community Services Department and Office of the CAO/Clerk.

2. Focus

The Economic Development & Tourism Committee’s areas of focus are generally as follows:  Economic Development, including the Economic Development Advisory Committee  Tourism, including tourist booth  Community improvement planning  Business attraction and growth  Industrial Park.

3. Composition

The Economic Development & Tourism Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside the portion of the Council meeting dedicated to Economic Development & Tourism items and serves as a sounding board and Council-liaison for the responsible departments.

By-law 17-09-XXX Page 1 of 1

Page 88 of 135 Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Fire & Emergency Services Committee

1. Mandate

The Fire & Emergency Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Fire Department, Ontario Provincial Police and Community Emergency Management Coordinator.

2. Focus

The Fire & Emergency Services Committee’s areas of focus are generally as follows:  Fire Services, including prevention, education and suppression  Policing  Emergency Management  Community Safety.

3. Composition

The Fire & Emergency Services Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside the portion of the Council meeting dedicated to Fire & Emergency Services items and serves as a sounding board and Council- liaison for the responsible department, staff and agencies.

By-law 17-09-XXX Page 1 of 1

Page 89 of 135 Meeting Date: September 6, 2017 Contact: Robert Tremblay, CAO/Clerk 613-646-2282 [email protected]

McCoy Road Transfer from County of Renfrew Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region. Background: McCoy Road is located in former Ross Township off Grant Settlement Road. It is situated on a road allowance with a portion deemed to be a forced road (deviating from the road allowance alignment). Analysis: As a result of recent severances on the road, it came to the Township’s attention that the road allowance was currently showing in the ownership of the County of Renfrew. This report seeks to fix this anomaly by completing the necessary legal documentation to correct ownership.

Road frontage issues associated with the severances and the travelled portion of the road are currently being negotiated and resolved through discussion with the parties as part of the severance process.

Financial Implications: There is no cost to the Township for the transaction. Legal work is being done by the County’s counsel. Next Steps: The Mayor and CAO/Clerk will formally complete the Acknowledgement & Direction and forward to the County’s legal counsel.

Prepared by: Robert Tremblay, CAO/Clerk

Page 90 of 135 Meeting Date: September 6, 2017 Contact: J. Collins, Manager of Physical Services 613-646-2282 [email protected]

Private Portion of Hydro Bay Road

Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.

Background: The Township of Whitewater Region received a request from Jack McLaren to replace a culvert under Hydro Bay Road. Mr. McLaren indicated that there was an agreement, however he was not sure if it was written or verbal, whereby the Township agreed to maintain the roadway. The ownership and/or a formal agreement typically dictates the maintenance and/or level of service provided by the Township.

Council requested staff prepare a report on Hydro Bay Road to determine if it is a private road or a Township road.

Analysis: Staff undertook several steps in considering the status of the road, including:

1. Photo

At the turn-around located just past 408 Hydro Bay Road, two signs have been installed.

(1) The first sign is assumed to be have been placed by Township forces.

MUNICIPAL ROAD ENDS

(2) The second sign is assumed to have been placed by property owners located on the subject portion of Hydro Bay Road.

No Trespassing PRIVATE ROAD NO ATVs / SLEDS

Page 91 of 135 2. Document Search

Staff undertook a search of by-laws and agreements that have been electronically sorted by the summer students this season.  A search of Whitewater Region by-laws (since amalgamation in 2001) and agreements did not provide any documentation regarding the road.  The Ross documents were not searched as they are not retained at the Township office and are not in electronic form.

3. Culvert Replacement

Within a couple of days of Mr. McLaren’s request for the Township to replace the culvert, a property owner contracted a private provider to remove and replace the culvert under Hydro Bay Road.

4. Email dated June 28, 2017 (Jack McLaren)

Thanks Charlene I do not own property at end of Hydro Bay Road but I was involved when these arraignment’s were made to open the area so I would like to explain the history of the area . My father owned the bush lot and the good beach . In 1958 he talked to the present Westmeath council about selling lots he was informed that he would have to secure the a road excess and built the road and have lots surveyed . He wanted to put gates where the payment ends now and start of his property , The council said they would not open gates and he would have to fence the road if Township was going to except and maintain the road , at that time Allan Eckford was pasturing cattle on this property .

That was in 1958 and I built my first cottage in there that year ,the understanding was that the cottage owners were to maintain the road behind the cottages as it was a private road . Those day things were done with hand shake agreement but I was in charge of my father’s affairs for a no of years and we never got a tax bill , When Hal was road superintended he used to send grader in a couple of times ,but latter Mel Huckabone used to grade it with his tractor with blade on back when he was doing is own road ..

This is what I remember as I was involved with my father when this took place . I feel this being one of the main weekends for cottage goers if council can see their way of getting culvert changed for week end the ownership that is in dispute can be dealt with latter .

Thanks hope this better explains the situation Jack McLaren

Page 92 of 135 5. Renfrew County GIS The Renfrew County GIS system illustration indicates a road allowance extending a total of 409m± past the turn-around and signage with 200m± of Township depicted road and 209m± of private road. It ends part way thru property owned by Hurd, known as 459 Hydro Bay Road.

Beyond the 409m±, the roadway continues for approximately 798m outside of any shown right-of-way and crossing several private properties.

6. Road Standard The road is not up to municipal standards. If the Township were to ‘take over’ the road, it would need to be brought up to a municipal standard. The Township does not have a ‘private road standard’ at this time, however the intent is to develop one in the near future in order to assist with severances/development.

Staff provide the following analysis: (1) The photo clearly indicates that the road is “Private” and not a municipal road, and it is assumed that all stakeholders agree by the provision of the signage. (2) The document search did not provide any agreement or by-law indicating that the Township would own and/or maintain the road. However, documents not adopted by by-law or agreement may no longer be available or easily searchable. The search does not provide clear direction regarding ownership or maintenance responsibilities. (3) Since the culvert replacement and contracting were undertaken by property owners without any assistance, funding or approval from the Township, staff assume that the property owners believe that the road is private and their responsibility to maintain. (4) Mr. McLaren’s email indicates that some maintenance, a couple of grades a year, were done by the Township in past years. This ended at some time as Mel Huckabone began grading the road. Some municipalities do provide minimal services on private roads (i.e. nominal grading, waste collection, provision of sand/salt). (5) Renfrew County GIS mapping is not a legal (registered) plan. The map shows a right-of-way through a portion of Hurd property at 459 Hydro Bay Road with a portion containing a Township Road and a portion being Private Road. A property search would be required to concretely determine ownership, but would not depict what is private vs. municipal road. (6) The existing road does not meet Township standards and is therefore assumed that the developer understood that the Township would own and/or maintain the roadway.

Based on the above-noted documentation and staff analysis, staff suggest that Hydro Bay Road, beyond the turn-around at 408 Hydro Bay Road is a private road with maintenance responsibilities falling to the property owners requiring access beyond this point.

Page 93 of 135 Financial Implications: Not applicable.

Next Steps: Following Council passing a resolution, staff will prepare a letter to be forwarded to Mr. Jack McLaren.

Prepared by: Janet Collins, Manager of Physical Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 94 of 135 Meeting Date: September 6, 2017 Contact: J. Collins, Manager of Physical Services 613-646-2282 [email protected]

Request for Quotation 2017-01 Spray Foam Insulation

Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).

Background: A capital project was approved to supply and install spray foam insulation to the Westmeath Garage.

Analysis: RFQ 2017-01 Spray Foam Insulation results were as follows:

BIDDER AMOUNT HST TOTAL Warm N’ Cozy Insulation Services 17,400.00 2,262.00 19,662.00 Pirie Insulation 22,462.00 2,920.06 25,382.06 Whitewater Foam Insulation Solutions Inc. 28,500.00 3,705.00 32,205.00

Staff recommend acceptance of the lowest submitted bid from Warm N’ Cozy Insulation Services, Petawawa, ON.

Financial Implications: The approved budget was $20,000.00. The recommended bid is within the approved budget.

Next Steps: Following Council’s decision, staff will inform the successful bidder and proceed with work.

Prepared by: Janet Collins, Manager of Physical Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 95 of 135 Meeting Date: September 6, 2017 Contact: J. Collins, Manager of Physical Services 613-646-2282 [email protected]

Trapper Agreement

Recommendation: That Physical Services Committee recommend Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.

Background: As a condition of a trapping licence, Ministry of Natural Resources and Forestry (MNRF) require written permission to trap or hunt fur-bearing animals on private property. The Township was approached by a licenced trapper with regards to private property owned by Whitewater Region.

Analysis: The property in question is located on part of lot 7, concession 2, Ross (highlighted). The property is deemed class 1 wetland by MNRF.

MNRF recently received a complaint regarding the discharge of firearms (hunting) on the property and are investigating.

Prior to granting permission, staff wish to bring a number of criteria forward for consideration:  The property is Class 1 Wetland.  The property contains a walking trail for pedestrians, and does not restrict pets.  The property is contained on three (3) sides by road allowances, vehicular traffic.  The property is located within the boundary of the Village of Cobden in close proximity to residences.

Page 96 of 135 The Landowner may modify the “Landowner – Trapper Agreement” to:  Restrict the trapper to trapping only and eliminate hunting.  Restrict the type of fur-bearing animals (example: only allow beaver and muskrat).  Restrict effective dates and area permission is granted.

In speaking with the applicant, he has requested to trap, not hunt, the property in its entirety during the fall of 2017. His intention is to take only beaver and muskrat.

Staff spoke with Kirby Punt, Management Biologist, MNRF, regarding the request. Mr. Punt indicated that the decision to provide permission is that of the Township’s, although he did express his concern, in particular with regards to the ongoing investigation, the use of firearms in a designated walking area, pets in the area where traps may be set, and Class 1 Wetland.

Due to the concerns expressed by MNRF, and complaints by neighbours, staff are recommending that Council not approve any further trapping or hunting on the subject property.

Financial Implications: Not application.

Next Steps: Staff will inform the applicant following Council’s decision.

Prepared by: Janet Collins, Manager of Physical Services Reviewed by: Robert Tremblay, CAO/Clerk

Page 97 of 135 Schedule “A” to By-law 17-09-XXX

Terms of Reference Whitewater Region Physical Services Committee

1. Mandate

The Physical Services Committee is a standing committee. It reviews for recommendation to Council reports policies, projects and levels of services emanating from the Physical Services Department.

2. Focus

The Physical Services Committee’s areas of focus are generally as follows:  Roads and road allowances, including sidewalks and streetlighting  Solid waste, including recycling, waste collection  Water collection, treatment and distribution  Wastewater collection and plant  Energy matters  Utilities, including Ottawa River Energy Solutions & Power Corporation  Engineering  Drainage.

3. Composition

The Physical Services Committee is comprised of all members of Council.

The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term.

The Chair will preside the portion of the Council meeting dedicated to Physical Services items and serves as a sounding board and Council-liaison for the responsible department.

By-law 17-09-XXX Page 1 of 1

Page 98 of 135

The Corporation of the Township of Whitewater Region

By-law Number 17-09-991

Being a by-law to establish through Terms of Reference the Economic Development Advisory Committee and appoint its members

Whereas, Section 11(3)10 of the Municipal Act, 2001 S.O. 2001, c.25 as amended provides the municipality with broad authority within the sphere of economic development services; and

Whereas, Council deems it expedient and necessary to establish a Economic Development Advisory Committee;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That the Economic Development Advisory Committee is hereby established.

2. That the Terms of Reference, included as Schedule A and forming part of this by-law, are hereby adopted.

3. That the following persons are hereby appointed at the pleasure of Council for the term expiring on November 30, 2018 or at such earlier time Council considers appropriate:

Mayor Hal Johnson – Chair Councillor Chris Olmstead – Co-Chair

Mark Enright (construction/development) Gordon Huckabone (agribusiness/farming) Cindy Jamieson (commercial/tourism) Joe Janota (professional services/consulting) Joe Kowalski (tourism/hospitality, development) Jody Langton (agribusiness/transportation) Chris “High Tower” Thompson (retail/hospitality) Dirk Van Wikj (tourism/hospitality)

Robert Tremblay, CAO/Clerk Doug Schultz, CBO/Manager of Building & Property Services Carmen Miller, Deputy Clerk (Recording Secretary)

4. That this by-law shall come into force and take effect upon being passed by Council.

Read a first, second and third time and finally passed this 6th day of September, 2017.

Hal Johnson, Mayor

Robert H.A. Tremblay, Clerk

By-law 17-09-991 Page 1 of 1

Page 99 of 135

Schedule “A” to By-law 17-09-991

Terms of Reference Whitewater Region Economic Development Advisory Committee

1. Mandate

The Economic Development Advisory Committee provides a collaborative forum for discussion of economic development ideas, opportunities, and matters of common interest in the Township of Whitewater Region.

2. Focus

The Economic Development Advisory Committee provides advice to Council and staff to position the Township as open for business and a great place to do business. It assists the Township to identify and recommend opportunities for effective local and regional economic development initiatives, fosters a positive community wide investment image, promotes the enhanced quality of life the Township offers, and enhances the profile of Whitewater Region as an attractive business environment for existing and prospective businesses.

The Advisory Committee serves as a sounding board and consultative body.

3. Term

The Economic Development Advisory Committee will be appointed by Council consistent with appointment practices. The term of appointment will correspond to the term of Council. Vacancies will be filled on an as-needed basis.

4. Composition

The Advisory Committee will be comprised of representatives of the business community, strategic partners, and municipal officials.

By-law 17-09-991 Page 1 of 3

Page 100 of 135

Seven to nine volunteer representatives shall be appointed from a variety of sectors on the recommendation of the Mayor: • Agribusiness/Farming • Construction/Development • Home-based Business • Manufacturing/Industrial • Professional Services/Consulting • Real Estate • Retail/Commercial • Tourism/Hospitality • Transportation/Telecommunications

Two members of Whitewater Region Council shall be appointed on the recommendation of the Mayor.

The following staff will serve as resources: • CAO/Clerk (or designate); CBO/Manager of Building & Property

Regional tourism and economic development related organizations will be invited to attend and participate on an as required basis.

The Advisory Committee is committed to acting in an ethical manner with the avoidance of conflict of interest as a body and as individuals, while meeting legislative requirements.

5. Compensation

No compensation shall be made to members of the Economic Development Advisory Committee for their participation.

6. Attendance and Procedures

A member of Council will serve as Chair.

A quorum comprised of more than 50 per cent of appointed members will be required to hold a meeting. In order to maintain a strong level of commitment, members who are absent for three consecutive meetings (without good cause) will be deemed to have resigned.

The Advisory Committee will work in a collaborative manner seeking consensus. Recommendations shall be formulated for consideration by Council.

By-law 17-09-991 Page 2 of 3

Page 101 of 135

7. Meetings

All meetings of the Advisory Committee shall be open to the public and held within Whitewater Region. Generally, meetings will take place on a weekday evening in the Council Chamber at 44 Main Street, Cobden or as specified in the agenda.

Meeting agendas shall generally be posted to the municipal website one week in advance. Minutes shall be posted once approved at the next meeting.

Minutes will be included on the Council Agenda for information.

Up to six meetings per year will be held with meetings generally taking place every other month.

By-law 17-09-991 Page 3 of 3

Page 102 of 135

The Corporation of the Township of Whitewater Region

By-law Number 17-09-992

Being a by-law to establish through Terms of Reference the Recreation Advisory Committee and appoint its members

Whereas, Section 11(3)5 of the Municipal Act, 2001 S.O. 2001, c.25 as amended provides the municipality with broad authority within the sphere of culture, parks, recreation and heritage; and

Whereas, Council deems it expedient and necessary to establish a Recreation Advisory Committee;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That the Recreation Advisory Committee is hereby established.

2. That the Terms of Reference, included as Schedule A and forming part of this by-law, are hereby adopted.

3. That the following persons are hereby appointed at the pleasure of Council for the term expiring on November 30, 2018 or at such earlier time Council considers appropriate:

Councillor Chris Olmstead - Chair Mayor Hal Johnson – Co-Chair

Dave Alexander (Foresters Falls Recreation Association) Heather Corrigan (former Cobden & District Recreation Association) Neil Nicholson (Westmeath & District Recreation Association) Sheila Wishart (Beachburg Recreation Association)

Cameron Dubé (Beachburg Off-Road Cycling Association) Cheryl Spottswood (Whitewater Activity Group) Mike Wendorf (Tour de Whitewater, Riverview Seniors)

Ivan Burton (at large – resident)

Jordan Durocher, Manager of Community Services Hugh Martin, Supervisor of Arenas & Parks Debbie Ready, Accounts Receivable/CS Coordinator (Recording Secretary)

4. That this by-law shall come into force and take effect upon being passed by Council.

Read a first, second and third time and finally passed this 6th day of September, 2017.

Hal Johnson, Mayor

Robert H.A. Tremblay, Clerk

By-law 17-08-986 Page 1 of 1

Page 103 of 135

Schedule “A” to By-law 17-09-992

Terms of Reference Whitewater Region Recreation Advisory Committee

1. Mandate

The Recreation Advisory Committee provides a collaborative forum for discussion of recreation and community ideas, opportunities, and matters of common interest in the Township of Whitewater Region.

2. Focus

The Recreation Advisory Committee will provide advice to Council and staff to position the Township as a great place to live, play and visit. It will assist the Township to identify and recommend opportunities for effective parks, recreation and cultural experiences, foster a positive community image, promote the enhanced quality of life the Township offers, and enhance and support existing programs and services. In addition, it will act as the main stakeholder committee for the Recreation Master Plan project.

The Advisory Committee serves as a sounding board and consultative body.

3. Term

The Recreation Advisory Committee will be appointed by Council consistent with appointment practices. The term of appointment will correspond to the term of Council. Vacancies will be filled on an as-needed basis.

4. Composition

The Advisory Committee will be comprised of community leaders, strategic partners, and municipal officials.

Seven to nine volunteer representatives shall be appointed on the recommendation of the Mayor with representation, where possible, from the following stakeholders: • Recreation Associations • Seniors Groups • Service Clubs • Sports/Acting Living Groups.

By-law 17-09-992 Page 1 of 2

Page 104 of 135

Two members of Whitewater Region Council shall be appointed on the recommendation of the Mayor.

The following staff will serve as resources: • Manager of Community Services • Supervisor of Arenas & Parks • Accounts Receivable/Customer Service Coordinator (Recording Secretary).

The advisory committee is committed to acting in an ethical manner with the avoidance of conflict of interest as a body and as individuals, while meeting legislative requirements.

5. Compensation

No compensation shall be made to members of the Recreation Advisory Committee for their participation.

6. Attendance and Procedures

A member of Council will serve as Chair.

A quorum comprised of more than 50 per cent of appointed members will be required to hold a meeting. In order to maintain a strong level of commitment, members who are absent for three consecutive meetings (without good cause) will be deemed to have resigned.

The advisory committee will work in a collaborative manner seeking consensus. Recommendations shall be formulated for consideration by Council.

7. Meetings

All meetings of the advisory committee shall be open to the public and held within Whitewater Region. Generally, meetings will take place on a weekday evening in the Council Chamber at 44 Main Street, Cobden or as specified in the agenda.

Meeting agendas shall generally be posted to the municipal website one week in advance. Minutes shall be posted once approved at the next meeting. Minutes will be included on the Council Agenda for information.

Up to six meetings per year will be held with meetings generally taking place every other month.

By-law 17-09-992 Page 2 of 2

Page 105 of 135

The Corporation of the Township of Whitewater Region

By-law Number 17-09-993

Being a by-law to establish through Terms of Reference the Development Review Team and appoint its members

Whereas, Council deems it expedient and necessary to establish a Development Review Team;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That the Development Review Team is hereby established.

2. That the Terms of Reference, included as Schedule A and forming part of this by-law, are hereby adopted.

3. That the following persons are hereby appointed at the pleasure of Council for the term expiring on November 30, 2018 or at such earlier time Council considers appropriate:

Councillor Charlene Jackson - Chair Councillor Dave Mackay (Economic Development & Tourism) Reeve Terry Millar (Building & Property Services) Robert Tremblay, CAO/Clerk (alternate: Marsha Hawthorne, Deputy CAO/Clerk) Doug Schultz, CBO/Manager of Building & Property Services Janet Collins, Manager of Physical Services (alternate: Randy Buckwalt, Supervisor of Roads) Carmen Miller, Deputy Clerk (Recording Secretary)

4. That this by-law shall come into force and take effect upon being passed by Council.

Read a first, second and third time and finally passed this 6th day of September, 2017.

Hal Johnson, Mayor

Robert H.A. Tremblay, Clerk

By-law 17-09-993 Page 1 of 1

Page 106 of 135

Schedule “A” to By-law 17-09-993

Terms of Reference Whitewater Region Development Review Team

1. Mandate

The Development Review Team works collaboratively with developers as a mechanism for pre-consultation and on-going dialogue on applications and projects.

2. Focus

The Development Review Team provides an informal mechanism to ensure discussion between the Township and proponents.

The Development Review Team serves a liaison role with no formal decision- making or approval authority which rests with the Council of the Township of Whitewater Region.

3. Term

The Development Review Team will be appointed by Council consistent with appointment practices for all or part of the Council term. Vacancies will be filled on an as-needed basis.

4. Composition

The Development Review Team will be comprised of the following municipal officials.

Three members of Whitewater Region Council shall be appointed on the recommendation of the Mayor: • Chair of Building & Property Services • Chair of Economic Development & Tourism • One other Member designated by the Mayor.

The following staff are deemed appointed: • CAO/Clerk (alternate: Treasurer/Deputy CAO) • CBO/Manager of Building & Property Services • Manager of Physical Services (alternate: Supervisor of Roads) • Deputy Clerk (Recording Secretary)

By-law 17-09-993 Page 1 of 2

Page 107 of 135

The Development Review Team is committed to acting in an ethical manner with the avoidance of conflict of interest as a body and as individuals, while meeting legislative requirements.

5. Meetings

The Development Review Team is not considered a Committee of Council as defined in the Procedural By-law.

Accordingly, the Development Review Team is more informal in structure and does not hold formal meetings.

The Development Review Team will meet on the request of a specific proponent, at the call of the CAO/Clerk.

By-law 17-09-993 Page 2 of 2

Page 108 of 135 Township of Whitewater Region Regular Council Meeting

Minutes

August 2, 2017 at 6:00 PM p.m. Council Chamber – 44 Main Street (Cobden)

Attendance: Mayor Hal Johnson, Reeve Terry Millar, Councillor Dave Mackay, Councillor Daryl McLaughlin, and Councillor Cathy Regier

Staff: Robert Tremblay, Marsha Hawthorne, Carmen Miller, and Janet Collins

1. Call to Order

Mayor Johnson called the meeting to order at 6:00 p.m.

2. Prayer

The Prayer was recited.

3. Disclosure of Pecuniary and General Nature Thereof

None declared.

4. Public Meeting

None.

5. Announcements

• Winners of the #MyWWR Photo Contest were presented with their awards. • The Beachburg Fair was a success with thanks to staff who assisted. Mayor Johnson and Reeve Millar participated in the opening ceremonies. • Debbie Ready was announced as the new Accounts Receivable/Customer Service Coordinator.

Regular Council Minutes August 2, 2017 Page 1 of 9

Page 109 of 135

6. Presentations a) Second Quarter 2017 Administration Report

Staff presented the report and responded to questions from Council.

7. Standing Committees

7.1 Building & Planning - Reeve Terry Millar a) Severance Application B77/17 - Fletcher

Moved by: Mayor Hal Johnson Seconded by: Councillor Cathy Regier That Building and Planning Committee recommend Council of the Township of Whitewater Region support severance application B77/17 with the following comments: • Zoning By-law Amendment is required; and • A Registered Plan of Survey is required. Carried - Motion Prepared b) Severance Applications B63-65/17 - Tracey

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier That Building and Planning Committee recommend Council of the Township of Whitewater Region support severance applications B63-65/17 with the following comments: • Favorable comments from the Township regarding access; • Favorable comments from the Township regarding suitability to accommodate a future dwelling; • The Township requires an agreement be registered on title that would make any new owners of the lot aware that there are potential noise impacts from the commercial use located at 810 Zion Line. • A Registered Plan of Survey is required. Carried - Motion Prepared

Regular Council Minutes August 2, 2017 Page 2 of 9

Page 110 of 135 7.2 Corporate Services - Mayor Hal Johnson a) Standing Committees

Moved by: Reeve Terry Millar Seconded by: Councillor Cathy Regier That Corporate Services Committee recommend Council of the Township of Whitewater Region enact a by-law to amend the Procedural By-law to: 1. Re-organize standing committees to reflect recent changes to operating departments as follows: o Building & Property Services o Community Services o Corporate Services o Economic Development & Tourism o Fire & Emergency Services o Physical Services 2. Add a definition of “Team” which is informal in nature and does not meet the requirements of a “Committee”. Carried - By-law Prepared

7.3 Community Services - Reeve Terry Millar a) Recreation Advisory Committee and Arenas Transition Team

Moved by: Mayor Hal Johnson Seconded by: Councillor Daryl McLaughlin That Community Services Committee recommend Council of the Township of Whitewater Region enact by-laws to establish through Terms of Reference the Recreation Advisory Committee and Arenas Transitions Team. Carried - By-law Prepared for September 6, 2017

7.4 Economic Development - Reeve Terry Millar a) Economic Development Advisory Committee and Development Review Team

Moved by: Councillor Cathy Regier Seconded by: Councillor Daryl McLaughlin That Economic Development Committee recommend Council of the Township of Whitewater Region enact by-laws to establish through Terms of Reference the Economic Development Advisory Committee and Development Review Team. Carried - By-law Prepared for September 6, 2017

Regular Council Minutes August 2, 2017 Page 3 of 9

Page 111 of 135

7.5 Emergency Services

No items.

7.6 Environmental Services - Councillor Dave Mackay a) Cobden Waste Water Treatment Plant Upgrade Status Report - Jp2g Consulting Inc.

Moved by: Mayor Hal Johnson Seconded by: Councillor Cathy Regier That Environmental Services Committee recommend Council of the Township of Whitewater Region approve the Status Report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment Plant Upgrades. Carried - Motion Prepared for September 6, 2017 b) 2017/2018 MOECC Beachburg Drinking Water System Inspection

Moved by: Councillor Daryl McLaughlin Seconded by: Reeve Terry Millar That Environmental Services Committee recommend Council of the Township of Whitewater Region receive the MOECC Beachburg Drinking Water System Inspection 2017/2018 for information purposes. Carried - Motion Prepared for September 6, 2017 c) OCWA Service Agreement

Moved by: Mayor Hal Johnson Seconded by: Councillor Daryl McLaughlin That Environmental Services Committee recommend Council of the Township of Whitewater Region approve the extension of the “Initial Term”, November 12, 2013 to November 11, 2018, for a two-year term being the “Renewal Term” per the Services Agreement between Ontario Clean Water Agency (OCWA) and The Township of Whitewater Region. Carried - Motion Prepared for September 6, 2017

7.7 Human Resources

No items.

Regular Council Minutes August 2, 2017 Page 4 of 9

Page 112 of 135

7.8 Roads, Property & Protection

No items.

8. By-laws a) Award of Recreation Master Plan

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier Be it resolved that By-law 17-08-983, being a by-law to authorize the Corporation of the Township of Whitewater Region to award the Recreation Master Plan to Milestone Strategy in collaboration with TCI Management Consultants for $59,209.10 (including HST) and authorize the Mayor and CAO/Clerk to enter into the necessary agreement, be taken as read and passed. Carried - Resolution #2017-3559 b) Procedural By-law Amendment

Moved by: Councillor Daryl McLaughlin Seconded by: Councillor Dave Mackay Be it resolved that By-law 17-08-984, being a by-law to amend the Procedural By-law governing the proceedings of the Council of the Township of Whitewater Region, be taken as read and passed. Carried - Resolution #2017-3560 c) Council Appointments 2017-2018

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier Be it resolved that By-law 17-08-985, being a by-law to appoint Council Members to Standing Committees, Advisory Committees, Teams, Boards & Commissions for 2017-2018, be taken as read and passed. Carried - Resolution #2017-3561 d) Arenas Transition Team

Moved by: Councillor Daryl McLaughlin Seconded by: Councillor Cathy Regier

Regular Council Minutes August 2, 2017 Page 5 of 9

Page 113 of 135 Be it resolved that By-law 17-08-986, being a by-law to establish through Terms of Reference the Arenas Transition Team and appoint its members, be taken as read and passed. Carried - Resolution #2017-3562 e) Appointment of Officials

Moved by: Councillor Dave Mackay Seconded by: Councillor Daryl McLaughlin Be it resolved that By-law 17-08-987, being a by-law to appoint certain officials, be taken as read and passed. Carried - Resolution #2017-3563 f) Tax Rates 2017

Moved by: Councillor Dave Mackay Seconded by: Councillor Daryl McLaughlin Be it resolved that By-law 17-08-988, being a by-law to provide for the adoption of 2017 Tax Rates, Special Area Rates (Street Light) and to further provide for penalty and interest in default of payment and to repeal By-law 17-07- 979, be taken as read and passed. Carried - Resolution #2017-3564

9. Resolutions a) Community Improvement Plan Programs - Municipal Driven Financial Incentive Programs

Moved by: Councillor Cathy Regier Seconded by: Reeve Terry Millar That Council of the Township of Whitewater Region Council the municipal-driven and financial incentive programs as part of the Township Community Improvement Plan – Phase One, subject to the statutory public meeting and final approval of the plan. Carried - Resolution #2017-3565 b) Ontario Municipal Commuter Cycling Program

Moved by: Councillor Dave Mackay Seconded by: Councillor Daryl McLaughlin That Council of the Township of Whitewater Region approve:

Regular Council Minutes August 2, 2017 Page 6 of 9

Page 114 of 135 1. Partnering with the County of Renfrew in making application for funding under the Ontario Municipal Commuter Cycling Program (OMCC); 2. Allocating grant funds to improvements on the Algonquin Trail (the CP Corridor) in Whitewater Region; 3. Physical Services Department providing assistance to the County of Renfrew on the trail, in the form of paid, in-kind, or through the loaning/renting of municipal equipment (brushing, brush head, grader, etc.) as availability, time and funds permit; and 4. Submitting an Application Declaration to be included as part of the application. Carried - Resolution #2017-3566 c) Severance Application B77/17 - Fletcher

Moved by: Councillor Daryl McLaughlin Seconded by: Reeve Terry Millar That Council of the Township of Whitewater Region approve severance application B77/17 with the following comment: • Zoning By-law Amendment is required; and • A Registered Plan of Survey is required. Carried - Resolution #2017-3567 d) Severance Applications B63-65/17 - Tracey

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier That Council of the Township of Whitewater Region support severance applications B63-65/17 with the following comments: • Favorable comments from the Township regarding access; • Favorable comments from the Township regarding suitability to accommodate a future dwelling; • The Township requires an agreement be registered on title that would make any new owners of the lot aware that there are potential noise impacts from the commercial use located at 810 Zion Line. • A Registered Plan of Survey is required. Carried - Resolution #2017-3568

10. Notice of Motion

None.

Regular Council Minutes August 2, 2017 Page 7 of 9

Page 115 of 135

11. Minutes a) Regular Council

Moved by: Councillor Cathy Regier Seconded by: Councillor Dave Mackay That Council of the Township of Whitewater Region approve the regular Council minutes of July 19, 2017. Carried - Resolution #2017-3569 b) Special Council

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier That Council of the Township of Whitewater Region approve the special Council minutes of July 19, 24 and July 29, 2017. Carried - Resolution #2017-3570 c) Closed Meeting

Moved by: Councillor Cathy Regier Seconded by: Councillor Dave Mackay That the Council of the Township of Whitewater Region approve the closed session minutes of July 19 and 24, 2017 understanding that they remain confidential. Carried - Resolution #2017-3571

12. Correspondence

All items were noted and filed. a) ORES Report on Solar Projects b) Upper Ottawa Valley OPP 2nd Quarter Report c) Plowing Match Request

Moved by: Councillor Dave Mackay Seconded by: Reeve Terry Millar That Council of the Township of Whitewater Region approve the request for in-kind support from the Renfrew County Plowmen's Association for the 2017 Renfrew County Plowing Match occurring in Whitewater Region on September 16,

Regular Council Minutes August 2, 2017 Page 8 of 9

Page 116 of 135 2017, including a Township flag, load of sand and truck for garbage pick up. Carried - Resolution #2017-3572

13. Closed Session

None.

14. Confirming By-law

Council allowed a member of the public to speak. Bill Harris, a member of the Whitewater Region Fire Department, suggested that an error occurred regarding the resignation of Deputy Fire Chief Mike Moore. He noted a petition is being circulated from members.

CAO/Clerk noted that the matter was not on the agenda and suggested a special closed meeting occur to discuss the matter further. a) By-law 17-08-989

Moved by: Councillor Dave Mackay Seconded by: Reeve Terry Millar Be it resolved that By-law 17-08-989, being a by-law to confirm the proceedings of August 2, 2017, be taken as read and passed. Carried - Resolution #2017-3573

15. Adjournment

The meeting adjourned at 7:22 p.m.

Mayor Hal Johnson CAO/Clerk Robert Tremblay

Regular Council Minutes August 2, 2017 Page 9 of 9

Page 117 of 135 Township of Whitewater Region Special Council Meeting

Minutes

August 23, 2017 at 6:00 PM p.m. Council Chamber – 44 Main Street (Cobden)

Attendance: Reeve Terry Millar, Councillor Charlene Jackson, Councillor Dave Mackay, Councillor Daryl McLaughlin, Councillor Chris Olmstead, and Councillor Cathy Regier

Regrets: Mayor Hal Johnson

Staff: Robert Tremblay, Marsha Hawthorne, Janet Collins, and Jordan Durocher

1. Call to Order

Reeve Millar called the meeting to order at 6:01 p.m.

2. Disclosure of Pecuniary and General Nature Thereof

None declared.

3. Special Meeting Items a) Closed Session: Human Resources Matters (2)

Moved by: Councillor Dave Mackay Seconded by: Councillor Cathy Regier That Council of the Township of Whitewater Region move into closed session at 6:01 p.m. pursuant to Section 9.1 a) of the Procedural By-law to discuss two Human Resources Matters (labour relations or employee negotiation) with the CAO/Clerk, Manager of Physical Services and Treasurer/Deputy CAO remaining in the room. Carried - Resolution #2017-3574

Special Meeting Minutes August 23, 2017 Page 1 of 3

Page 118 of 135 The meeting resumed in open session at 6:29 p.m. The CAO/Clerk reported that Council only discussed two human resources matters, including the recent resignation of the Deputy Fire Chief with no further action. In addition, the Chair of Corporate Services noted that a temporary leave of absence was granted in the Physical Services Department, which will be filled on a temporary basis by Justin Gervais as a labourer for a term of less than six months. In addition, Zach Cassista was hired as a permanent Truck Driver/Equipment Operator to fill a vacancy.

b) Acting Fire Chief and Agreement

Councillor Jackson, Chair of Fire & Emergency Services Committee, welcomed the Mayor of Renfrew Don Eadie as well as Chief Guy Longtin. She thanked Mayor Eadie and the Town for the services of Mr. Longtin.

Moved by: Councillor Dave Mackay Seconded by: Councillor Charlene Jackson That By-law 17-08-990, being a by-law to to appoint an Acting Fire Chief for the Whitewater Region Fire Department and enter into an associated agreement for services, be taken as read and passed. Carried - Resolution #2017-3575 c) Arenas Transition Update

Mr. Durocher responded to questions pertaining to the scheduling of casual staff and supervisor, as well as uniforms, overtime and new hires. The draft supplemental budget for arenas was circulated.

Moved by: Councillor Dave Mackay Seconded by: Councillor Charlene Jackson That Council of the Township of Whitewater Region approve the recruitment of six additional casual part-time staff to ensure the operation of all three arenas. Carried - Resolution #2017-3576 d) Closed Session: Legal Matter

Moved by: Councillor Cathy Regier Seconded by: Councillor Dave Mackay That Council of the Township of Whitewater Region move into closed session at 6:46 p.m. pursuant to Section 9.1 a) of

Special Meeting Minutes August 23, 2017 Page 2 of 3

Page 119 of 135 the Procedural By-law to discuss a Legal Matter (litigation or potential litigation) with the CAO/Clerk and Treasurer/Deputy CAO remaining in the room. Carried - Resolution #2017-3577

The meeting resumed in open session at 7:28 p.m. The CAO/Clerk advised that Council received background information and an update on an on-going litigation matter with direction provided to the CAO/Clerk. Only the item was discussed.

4. Adjournment

The meeting adjourned at 7:30 p.m.

Reeve Terry Millar CAO/Clerk Robert Tremblay

Special Meeting Minutes August 23, 2017 Page 3 of 3

Page 120 of 135 Ministry of Ministère des Municipal Affairs Affaires municipales

Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tél. : 416 585-7000 Fax: 416 585-6470 Téléc. : 416 585-6470

17-74433

Dear Clerk:

I am writing you on behalf of the Honourable Bill Mauro, Minister of Municipal Affairs, regarding recent changes to the Municipal Elections Act, 1996 under Bill 68 (Modernizing Ontario’s Municipal Legislation Act, 2017).

We heard from a number of municipalities that the requirement to collect 25 signatures endorsing a candidate’s nomination, which comes into force on April 1, 2018, may present a challenge to candidates in certain municipalities.

At Standing Committee on Social Policy, the government brought forward an amendment to the Municipal Elections Act, 1996 to provide an exemption to this requirement for candidates in municipalities with fewer than the prescribed number of electors. As a part of that process, we committed to consulting with municipalities to understand any challenges that they anticipate candidates within their municipality may face in meeting this requirement.

To help municipalities attract suitable candidates for their elections, we are looking for your council’s feedback regarding the following two questions: 1. Would potential candidates in your municipality have any challenges in fulfilling the requirement to have their nomination endorsed by 25 electors? 2. The Minister of Municipal Affairs now has the authority to provide an exemption from the requirement for municipal council candidates to have their nomination endorsed by 25 electors in a municipality with less than the prescribed number of electors. What number of electors in a municipality is the appropriate threshold for the exemption to apply?

We look forward to hearing back from you by September 15, 2017. Please accept my best wishes.

Sincerely,

Lou Rinaldi Parliamentary Assistant to the Minister of Municipal Affairs

Page 121 of 135 :Jvl usk..fat Watersfuu£ Counci[ Healthy land, water and quality of life for future generations on the Muskrat Lake Waters/zed

A Word from the Chair

It has been a successful year for the Muskrat Watershed Council. We started the year by participating in the Heritage Radio Holly Jolly Radiothon. A big thank you to everyone who participated and/or donated! Another successful fundraising event that happened recently was Swim for the Lake where Sarah Hall swam the full length of Muskrat Lake, beginning at the bottom of Meath Hill on Muskrat River - a total of 16.5 km. Incredible.

In winter/spring 2017, our efforts focused on preparing to take part in the Love Your lake program with Watersheds Canada. Algonquin College's Environmental Technician Program and Office of Applied Research and Innovation were crucial in helping execute the Love Your lake program this summer. A great team of students Karen Coulas, Chair - Paul Cipriani, Alexa Mantifel, and Brady Beaupre - as well as Environmental Technician Martyna Tomczynski and our crew of dedicated volunteers spent many summer days on Muskrat Lake assessing approximately 330 properties. That's a lot of lakefront! ! Muskrat Lake property owners can look forward to their own personal (and confidential) assessment, available spring 2018.

The Ministry of Environment and Climate Change (MOECC) water quality monitoring network continued to be managed and sampled by Algonquin College for its fourth consecutive year. This fall, Muskrat Watershed Council will be releasing the 2015, 2016, and 2017 water quality reports written by Dr. Rebecca Dalton. These will provide more information on the state of the watershed over a period of 4-years. It is important to have a picture of the watershed that spans several years, in order to understand short-term vs. long-term impacts. It is important to note that these reports would not be possible without the consistent sampling done by Algonquin College students. At the same time, the controlled tile drainage sites continue to be monitored - more on this in the newsletter.

We are working on installing an aeration system at Cobden Beach if permitting allows. If approved, installation could happen this fall.

Muskrat Watershed Council members are also attending grant writing classes and water quality conferences in order to better serve their communities. We encourage you to become a member or volunteer on a project - just let us know!

All in all, this has been a busy and productive year, and your support means a lot!

We thank you.

Sincerely,

Karen Coulas Chairperson, Muskrat Watershed Council Dairy Fa rmer

Page 122 of 135 Collaboration - The Essence of Community

Collaboration: a purposeful relationship in which all parties strategically choose to cooperate in order to achieve shared or overlapping objectives.

Based on this definition, it is easy to think of collaboration as a natural tendency for humans and even for non-human animals, as it is beneficial to our survival. In nature, we observe non-human animals working together all the time toward a common goal, which is the proliferation of their "community''. This is where the idea of symbiotic relationships emerge.

And so it goes for our human communities. We do not live in a vacuum where each community works independently of one another. Community boundaries are fluid and, especially in this globatized day-and-age, smaller communities must work together to compete with ever expanding global markets and urban economies.

We are all facing pressures: federal and provincial governments, municipalities, community organizations, healthcare, schools, etc. In fact, when did our communities and the various groups forming them not face pressures? Maybe in the post-WWII era when the economy boomed ... but with a boom comes a bust ... and an echo.

Folks, we are in a time of echo. We sometimes hold on to the past - a past where funding was easy to get or resources were plentiful. We need to work with what we have and do the best we can. We can certainly talk about what grinds our gears, strive for better, and fight for change. These are essential aspects for change. However, we also need to keep moving forward on making small changes everyday. We need to stay positive.

And we must not forget that collaboration, or the symbiotic relationships that can lead us toward healthier communities, can also work toward our detriment if we do not nurture these relationships. We must understand that differing opinions are healthy and expected - it is whether we can accept our differences and still work together toward the greater goals of protecting our watershed and fostering a thriving community.

Never was there a time where communities or groups did not collaborate to get things done. We are social beings after all. The Muskrat Watershed Council has heard its fair share of criticism and appreciation. This is how we learn, grow, share, and bring about change as an organization and as a community.

The number of amazing relationships and collaborations formed over the last 5 years is truly astounding. Without these relationships, whether through the sharing of information, knowledge, and/or resources (e.g., equipment, funds, volunteers, etc.), we would still be talking about the problem and not doing anything to solve it. And trust us, everyone is doing a heck of a lotl

This article is a huge THANK YOU to our community - Renfrew County and beyond - for their support and interest in positive collaboration. This following list is not exhaustive, but offers an idea of the level and layers of collaboration.

Muskrat Watershed Council members, Algonquin College (faculty and students), Township of Whitewater Region, Township of Laurentian Valley, Township of Admaston-Bromley, Jp2g Consultants, SRB Technology, Ministry of Environment and Cl imate Change, Ministry of Natural Resources and Forestry, Ontario Ministry of Food, Agriculture, and Rural Affairs, Agriculture and Agri-Food Canada, Farm & Food Care Ontario, Canadian Nuclear Laboratories, Deep River Science Academy, Renfrew County Health Unit, National Research Council Canada, Carleton University, Laurentian University, McGill University, Algonquins of Pikwakanagan, Watersheds Canada, Canadian Wildlife Federation, Ottawa Riverkeeper, Ottawa River Institute, Bonnechere River Watershed Project, Water Management Systems, Muskrat Lake Association, Scientists, Local Farmers, Cottagers, Residents of Cobden, Event Attendees, local Business Owners, Donors, Concerned Citizens ...

Julie Sylvestre Director, Science & Water Quality Committee, Muskrat Watershed Council

Page 123 of 135 That's a Wrap! A Successful Summer for the Love Your Lake Shoreline Assessment for Muskrat Lake

The Love Your Lake program administered by Watersheds Canada and the Canadian Wildlife Federation teamed up this summer with Algonquin College's Waterfront Campus and Muskrat Watershed Council to survey properties on Muskrat Lake. Three summer students: Alexa Mantifel (Queen's University), Brady Beaupre (Algonquin College), and Paul Cipriani (Algonquin College), as well as Environmental Technician Martyna Tomczynski, participated in the program by surveying all 330-some properties over a two week period. Muskrat Lake property owners Andy Laird and Dave Thomassin took the team by boat to conduct the shoreline assessments.

Now that the data is collected, students are inputting the information into the Love Your Lake database. This will generate a lake health report for each property owner, including a personalized and confidential assessment report of their property, available by spring 2018. These reports will provide helpful suggestions and information on the state of each shoreline property as well as recommendations on how to build and/or maintain a healthy shoreline.

Having a healthy shoreline is important; shorelines provide food and shelter for wildlife, protect against erosion and act as natural filtration systems. Part of having a healthy shoreline is including a good buffer between your property and the water. A buffer is a permanent portion of the shoreline that can include a wide variety of native shrubs, grasses, and trees - these can be aesthetically pleasing, raising property value and even attracting Alexa Mantifel (left) and Martyna more butterflies and birds. Native vegetation is important, as they tend to Tomczynski (right) referencing an aquatic handle climates that are more robust and are usually more appealing to species identification guide native wildlife. Vegetation will also reduce erosion by securing the soil with a strong root system, and can uptake nutrients from water runoff. Other factors that make a healthy shoreline include keeping a portion of your shoreline "au naturel" - wildlife habitat features like fallen logs, dead standing trees, and overhanging trees, are all great for maintaining ecosystem health.

The Love Your Lake program shoreline assessment for Muskrat Lake was certainly a success! We would like thank everyone for their support and cooperation. If you live on the lake, please stay tuned for your personalized and confidential report coming spring 2018.

For more information, please visit www.loveyourlake.ca.

Alexa Mantifel Love Your Lake Program Summer Student 2017

Page 124 of 135 A Day in the Field ...

Watching the installation of a CTD Measuring water Filling out Ministry of Environment and structure velocity Climate Change bottles for water quality sampling

Measuring pH on Mink Creek Measuring corn height Winter water quality sampling for biomass research

Installing a water level gauge Sampling rain or Measuring dissolved oxygen on the Snake shine! River

Page 125 of 135 ... with Algonquin College Students

Sampling from a culvert using an extended Ready to record a verttcal Downloading data from the weather grab sampler profile of Muskrat Lake station using a YSI Sonde

Sampling off of Highway 41 On the boat with MWC Enjoying a day in the sun with a water Director of Tourism and level logger Recreation, Andy Laird

CTD Monitoring Setup Installing a soil monitoring Showing off a recently installed CTD probe structure

Page 126 of 135 Monitoring the Effectiveness of Controlled Tile Drainage in Renfrew County

In 2016, we saw the installation of controlled tile drain (CTD) structures on three properties in the Township of Admaston/ CTD 1ttrucluro Bromley, which was the result of partnerships between the Muskrat + Watershed Council, Algonquin College, local farmers, and Agriculture and Agri-Food Canada. These projects were funded by the Ministry of Environment and Climate Change's Great Lakes Guardian Community Fund (GLGCF), awarded to the Muskrat Watershed Council, as well as the Ontario Ministry of Agriculture, Food and Rural Affairs Best Management Practices Verification and Demonstration Fund (BMPVD), awarded to Algonquin College's Office of Applied Research. Function of a CTD structure

Controlled tile drainage uses a dam-like structure installed on the main header of an agricultural tile drain system to hold back nutrients and water, adjusting the water table height and increasing water availability to roots in the growing season. In the winter and spring, the dam-like components, known as stop logs, are open to allow water to drain and flow freely from the field and closed in the summer to hold water back during dryer weather.

For the purpose of monitoring and research, we chose a property suitable for more extensive monitoring, which is known as our research/monitoring field. Extensive monitoring allows us to understand whether CTDs are suitable for improving some of the water quality issues in the Muskrat Lake Watershed. It also allows us to discern whether CTD offers a benefit to the farmer.

Two CTD structures were installed on two-thirds of the research/monitoring field, which currently grows corn, leaving one third of the field uncontrolled. This scenario helps determine CTD effectiveness by drawing comparisons of the controlled vs. uncontrolled field sections.

The CTD structures are each fitted with an automated water sampler that collect samples during heavy rainfall events. One automated sampler has a Bubbler Flow Meter, a technology that continuously releases an air bubble at a set height of 2.67 feet from the bottom of the CTD structure. This Bubbler Flow Meter can detect water level based on the pressure acting against the bubble it releases to the surface though the water. The automated sampler is set to collect a sample only when water is above the 2.67 feet mark and when the level changes 1 cm in a 24-hr period (known as a "flow condition" typically occurring after a heavy rainfall).

The other automated sampler uses a HOBO Water Level logger to determine the height of the water in the CTD structure, and is set to collect a sample 3 times per day on Wednesdays and Sundays. The HOBO Water Level Logger is placed on the inside of the CTD structure at a known depth of 2 inches above the bottom of the CTD structure, recording atmospheric pressure and temperature. We are able to download this information (data) from the HOBO Water Level Logger using a software that calculates the difference in pressure between the logger that is in the structure (ambient pressure) and a logger tied to a tree on site (atmospheric pressure) to determine the water level in the CTD structure.

When a sample is collected from one of the CTD structures in flow condition, a sample is also collected from the tile drain outlet responsible for draining the uncontrolled portion of the field to compare differences in phosphorus and nitrogen _levels between the controlled and uncontrolled field sections. These samples are tested for total phosphorus, soluble phosphorus, ammoniacal nitrogen, nitrate, total kjeldahl nitrogen, total suspended solids and pH.

Continued on next page ...

Page 127 of 135 A weather station is located on a portion of the research field and is controlled by one of the CTD st ructures. The weather station includes an anemometer, which records wind speed and direction, as well as a rain gauge recording precipitation. It also uses an air temperature probe and an underground soil probe that measures volumetric water content, temperature and electrical conductivity. Another station across the field (on the uncontrolled portion) has an additional soil moisture probe for comparing moisture, conductivity and temperature, as well as water retention and movement between the controlled and uncontrolled sections of the field.

This summer, additional research on the research/monitoring field with Algonquin College and the National Research Council (NRC) looks to determine the effectiveness of CTD at increasing the productivity of corn (biomass). We are collecting monthly measurements of corn height across 18 plots to record average height over the growing season, in conjunction with aerial images produced by a multi-spectral camera fixed on an aircraft flown by researchers from the NRC.

Corn samples are collected, weighed, dried and weighed again to determine biomass through wet weight vs. dry weight. We plot the differences in productivity on a map. This will assist in the creation of 3-D imagery of the field and help to compare the productivity of the uncontrolled vs. controlled fields through the observation of spectral signature emittance rates of corn captured in the imagery. A spectral signature is the amount of wavelengths absorbed, transmitted and reflected by the corn . This project will help determine whether remote sensing is effective in determining biomass estimates. Understanding changes in biomass (positive or negative) helps us understand CTD benefits for the farmer.

Martyna Tomczynski Environmental Technician, Algonquin College Waterfront Campus

Swim for the Lake - A Big Accomplishment for a Small Community

There are different ways we can express our concern and dedication towards a cause. We can be a scientist, an advocate, a politician, a teacher. We can choose to change our behaviour. We can also choose to push our bodies to the limit through a feat of athleticism. Remember Terry Fox? Of course you do. We all do. Doing something that challenges our physiology is one of the oldest symbolic expressions for showing how much we care about something.

On June 17, 2017, Sarah Hall swam a great distance - the length of Muskrat Lake and some of Muskrat River - a total of 16.5 km to show her dedication Sarah Hall completing her swim towards a local cause. Her friend, Jeff White, also swam a portion of the lake.

Sarah and Jeff began their swim at roughly 7:30 a.m. at the bottom of Meath Hill on Muskrat River. This was Jeff's first time at attempting a swim of this nature. Given the length of the swim, both swimmers were required to have kayak support. The kayakers would offer the swimmers water and very small portions of food during the swim. The kayaks also worked as a compass for the swimmers, since swimming in open waters can be quite disorienting, especially when conditions are choppy.

Mid-swim, Jeff switched with his kayaker to take a break, but continued his swim later on. In total, Jeff swam approximately 12-km, a huge feat in itself! Sarah never stopped, except to drink water or eat mashed up peanut butter and bananas, all the time treading water. Winds were high mid-swim and the water was choppy. Sarah pushed through and even found the energy to laugh with her fellow kayaker, Julie Sylvestre.

By the end of the swim, at 6 hours and 16.5 km, Sarah still managed to arrive with a smile and a big cheer. Sarah's swim helped raise awareness and her dedication to the Muskrat Watershed Council and the health of the lake will surely be remembered.

A big thank you to Sarah, Jeff, and all of our supporters on behalf of MWC!

Page 128 of 135 Healthy land, water and quality of life for future generations on the Muskrat Lake Watershed

9rf_ usk.rat 'Waterslied' Counci{

The Muskrat Watershed Council would like to thank all those who have donated over the years!

Contact Us!

P.O. Box 317 Cobden, Ontario KOJ lKO

www. mus kra twa tershedcouncil.co m

[email protected]

www.facebook.com/watershedmuskrat @muskratwater

Page 129 of 135 Enbridge 500 Consumers Road North York, Ontario M2J 1P8 Canada

August 9, 2017

Dear Mayor and Members of Council,

Re: Update on Community Expansion and the 2017 Ontario Natural Gas Grant Program

This letter is to update you on our plans for natural gas expansion in the Province of Ontario.

Enbridge Gas Distribution is always exploring the possibility of expanding its distribution system to new areas of the province. However, expansion prospects to date have been limited due to the poor economic feasibility of potential projects – largely a result of growing construction costs and a relatively low density of potential customers in unserved areas. Still, many communities seek access to natural gas.

As you know, Enbridge participated in the Ontario Energy Board’s (OEB) EB-2016-0004 community expansion proceeding requesting regulatory changes to make expansion more feasible in Ontario. While the new funding mechanisms supported by the OEB in this proceeding improved the prospects for community expansion overall, individual project economics were not improved to the extent that projects could proceed without additional financial support.

Since my last communication, the Government of Ontario launched its 2017 Natural Gas Grant Program and completed its intake process. The objective of the Grant Program was to support the building of new natural gas infrastructure to more communities and to accelerate projects with economic development potential, especially in First Nations, northern and rural communities.

The Program required an application for funding by a Natural Gas Distributor or Supplier for projects falling under either an Expansion Projects Stream ($70M) or Economic Development Projects Stream ($30M). After review of the program’s eligibility criteria, we evaluated almost 50 possible projects, including all of the projects listed in our submission to the OEB. Each had the potential to deliver significant economic and environmental benefits to the communities, businesses and First Nations they would connect.

Recognizing the limited funding available and the likelihood of the program being oversubscribed, we ranked each expansion opportunity in terms of project economics – specifically, the metric of “cost-per-customer.” We also selected the economic development projects known to us with the most favourable project economics and highest economic development potential.

Through our applications, 12 new communities and 3 Ontario businesses are being considered for natural gas expansion. We expect a decision from the government in October.

1

Page 130 of 135 Regrettably, we were not able to pursue grant funding for expansion in your community under the Natural Gas Grant Program. Still, we remain committed to delivering reliable and affordable energy to more communities, businesses and First Nations, and to that end, are hopeful that the government will recognize the need for a new funding commitment – perhaps through another round of the Natural Gas Grant Program.

At the same time, we will continue to explore other opportunities that may allow us to deliver reliable and affordable alternative energy solutions in the future, such as geothermal energy. We will keep you informed as these opportunities develop.

Please do not hesitate to contact me at 416-758-7958 or [email protected] if you have any questions regarding natural gas expansion. We would be more than happy to meet and/or attend a meeting of Council.

Sincerely,

Mark Wilson Sr. Advisor, Municipal Affairs

2

Page 131 of 135 Ministry of the Environment and Ministere de |’Environnement et de Climate Change l’Action en matiére de changement Dy.) ciimatique Assistant Deputy Minister Sous-ministre adjoint ?r 77 Wellesley St. West, 11th Floor 77, rue Wellesley Ouest, Ferguson Block 1‘lth etage, edi?ce Ferguson Toronto ON M7A 2T5 Toronto ON M7A 2T5

August 17, 2017

Donald Deer Gary Younghusband

RE: EBR#17EBR009.R Application for review of the need for new policy and legislation to address environmental problems in Muskrat Lake

Dear Mr.Deer and Mr.Younghusband,

Thank you for your application under Part IVof the Environmental Bill of Rights, 1993, (EBR) requesting a review of the need for new policy and legislation to address environmental problems in Muskrat Lake. Specifically, you requested that the ministry review the need for new:

0 Muskrat Lake Protection Act; and - Muskrat Lake Protection Plan in your application, you requested that a review assess the need for new provisions in legislation, regulations and/or policies and cited some of the following reasons: Muskrat Lake is a highly eutrophic lake due to the presence of nutrients from human and agricultural activity, the lake experiences algal blooms every summer from mid—Julyto September that impact enjoyment of the lake (e.g., boating, swimming, fishing), total phosphorus levels in the lake have been measured at levels that exceed the Provincial Water Quality Objective (PWQO), and a new act and plan specific to Muskrat Lake is needed to make considerable improvement to the water quality of the lake.

Based on MOECC's preliminary assessment of this application for review in accordance with Part IVof the EBR, the Ministwaccepts the review requested. We will focus our efforts on examining whether existing environmental policy, legislation, regulations, tools, programs, and plans are able to address the issues related to water quality in Muskrat Lake (i.e., phosphorus contamination) in accordance with the Ministry‘s mandate.

MOECC’s review is expected to be completed no later than December 31, 2018. In accordance with subsection 71(1) of the EBR, you will be given notice of the results within 30 days of its completion.

Page 132 of 135 If you have questions regarding the above, or would like additional information about the EBR process, please contact Scott Shaw, Environmental Billof Rights Office, Ministry of the Environment and Climate Change, by telephone at 416-314-2387 or by e—mailat [email protected].

Regards,

mental Policy Division t and Climate Change cc: T. Schulz, Environmental Commissioners Office 8. Shaw, Environmental Billof Rights Office

Page 133 of 135 Renfrew

Page 134 of 135 The Corporation of the Township of Whitewater Region

By-law Number 17-09-994

Being a by-law to confirm the proceedings of Council at its meetings held August 23 and September 6, 2017

Whereas, Section 5 of the Municipal Act, 2001 S.O. 2001, c.25 as amended states that the powers of a municipality shall be exercised by its Council and generally through by-law; and

Whereas, Council deems it expedient and necessary to confirm and adopt through by-law the proceedings of the Council of the Corporation of the Township of Whitewater Region at its special meeting held August 23, 2017 and regular meeting held September 6, 2017;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That the actions of the Council of the Corporation of the Township of Whitewater Region in respect of each recommendation contained in the reports, and each motion and resolution passed and other actions taken by Council, at the special meeting held on August 23, 2017 and regular meeting held on September 6, 2017 are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.

2. That the proper officials of the Corporation of the Township of Whitewater Region are hereby authorized and directed to do all the things necessary to give effect to the action of the Council referred to in all proceeding sections hereof.

3. That the Mayor/Reeve and Clerk are authorized and directed to execute all documents in that behalf and to affix thereto the seal of the Corporation of the Township of Whitewater Region.

4. That this by-law shall come into force and take effect upon being passed by Council.

Read a first, second and third time and finally passed this 6th day of September, 2017.

Hal Johnson, Mayor

Robert H.A. Tremblay, Clerk

By-law 17-09-994 Page 1 of 1

Page 135 of 135