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Township of Admaston/Bromley First Monthly Meeting Thursday, March 4Th, 2021 @ 7:30 P.M

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Township of Admaston/Bromley First Monthly Meeting Thursday, March 4Th, 2021 @ 7:30 P.M Township of Admaston/Bromley First Monthly Meeting Thursday, March 4th, 2021 @ 7:30 p.m. AGENDA 1. Call Meeting to Order 2. Moment of Silence 3. Approval of Agenda 4. Disclosure of Pecuniary Interest 5. Minutes 5a Resolution to adopt Minutes of the Council meeting held February 18th, 2021 6. Delegations and Guests 7. Planning and Economic Development Committee – Chair Bob Hall, Committee Member Kevin LeGris 8. Community Service Committee – Chair Kevin LeGris, Committee Member Bob Hall 8a Library Minutes and CEO Report 9. Operations Committee – Chair Robert Dick, All of Council. 10. Waste Management Committee – Chair Michael Donohue, All of Council 11. Finance and Administration Committee - Chair Michael Donohue, All of Council 10a 2020 Council Remuneration and Expenses Report 10b 2020 Local Board Remuneration and Expenses Report 10c Local Efficiency Group Update 10d Municipal Modernization Fund 10e Municipal Modernization Funding Intake 2 10e Retirement Policy Revised 12. Protective Services Committee – Chair Mike Quilty, Committee Member Robert Dick 12a Fire Chief Retirement Notice 12b Fire Minutes and Fire Chief Report 13. County of Renfrew – Mayor Michael Donohue 14. By-Laws 15. Motions and Notice of Motion 16. Old Business a) 16a Action Tracking List 17. New Business 18. In-Camera 19. Confirmatory By-Law a) 18a By-Law No 2021-11 to confirm proceedings of the Council of the Township of Admaston/Bromley at the meeting held March 4th, 2021 20. Question Period 21. Adjournment PLEASE NOTE “Submissions received by the public, either orally or in writing may become part of the public record/package”. Council Information Whitewater-News-February-18-2021 Whitewater-News-February-25-2021 101-Things-to-Do-in-the-Valley-March-April-2021-Edition pizza letter 2021 Ottawa-Valley-Business-February-16-2021 St. Pats Take Out Dinner February 2021 Newsletter Requested Amendments to the Municipal Elections Act Resolution - Township of South Glengarry - MFIPPA Reform Resolution - Township of South Glengarry - Automatic Speed Enforcement CORPORATION OF THE TOWNSHIP OF ADMASTON/BROMLEY SECOND MONTHLY MEETING Council met for their second monthly meeting at the Municipal Council Chambers on Thursday, February 18th, 2021 at 7:30 pm. Present were Mayor Michael Donohue, Deputy Mayor Mike Quilty, Councillors Robert Dick, Kevin Legris and Bob Hall. Staff members present were Deputy Clerk/Treasurer Mitchell Ferguson. Agenda Items 1 and 2 – Call Meeting to Order and Moment of Silence: Mayor Donohue called the meeting to order at 7:30pm followed with a moment of silence. Agenda Item 3 – Approval of Agenda: Resolution No. 11/02/21 Moved by: Mike Quilty, seconded by Robert Dick BE IT RESOLVED that Council approve the agenda as presented this date. “Carried” Agenda Item 4 – Disclosure of Pecuniary Interest None. Agenda Item 5 – Minutes: The February 4th, 2021 Council minutes were provided to Council for approval and the following resolution was passed: Resolution No. 12/02/21 Moved by: Robert Dick, seconded by Mike Quilty BE IT RESOLVED that Council accept the minutes of the meeting held on February 4th, 2021 as presented this date. “Carried” Agenda Item 6 – Delegations and Guests None. Agenda Item 7- Planning and Economic Development Committee - Chair Bob Hall, Committee Member Kevin LeGris 7a) Severance Consent – B61/20 Hiderman Councillor Hall presented the report to Council. Upon no discussion the following resolution was passed: Resolution No. 13/02/21 Moved by: Bob Hall, seconded by Kevin Legris BE IT RESOLVED that Admaston/Bromley Council accept in principle Consent Application B61/20 submitted by Travis and Jeannie Hiderman so long as requirements of commenting agencies are satisfied. “Carried” Agenda Item 8 - Community Service Committee Chair Kevin LeGris, Committee Member Bob Hall None. Agenda Item 9 - Operations Committee Chair Robert Dick, All of Council 9a January 2021 Monthly Report The Public Works Superintendent presented the report to Council. Upon no further discussion the following resolution was passed: Resolution No. 14/02/21 Moved by: Robert Dick, seconded by Mike Quilty BE IT RESOLVED that Council accepts the January 2021 Road monthly report as information. “Carried” Agenda Item 10 - Waste Management Committee - Chair Michael Donohue, All of Council None. Agenda Item 11 - Finance and Administration Committee - Chair Michael Donohue, All of Council 11a Vouchers to February 12th, 2021 The Deputy Clerk/Treasurer presented the report to Council and upon no further discussion the following resolution was passed: Resolution No. 15/02/21 Moved by: Kevin Legris, seconded by Bob Hall BE IT RESOLVED that Council approve staff to change the Voucher listing reports to include all department payments on one (1) voucher listing; AND BE IT FURTHER RESOLVED that Council approve the payment voucher listing to February 12th, 2021 in the amount of $140,996.59. “Carried” Agenda Item 12 - Protective Services - Chair Mike Quilty, Committee Member Robert Dick Deputy Mayor Quilty informed Council that the Police Services Board will be meeting March 3rd, 2021. Councillor Dick noted that there will be information coming to Council through the Fire Committee with respect to the most recent fire that took place on Highway 132. Agenda Item 13 - County of Renfrew - Mayor Michael Donohue None. Agenda Item 14 - By-Laws None. Agenda Item 15 – Motions and Notice of Motion None. Agenda Item 16 - Old Business The Deputy Clerk/Treasurer presented to Council the action tracking list. Following some discussion the following resolution was passed: Resolution No. 16/02/21 Moved by Bob Hall, seconded by Kevin Legris BE IT RESOLVED that Council accepts the Action Tracking List presented this date as information. “Carried” Agenda Item 17 - New Business Councillor Dick gave notice to Council that a member of the fire department has provided notice of retirement. It will be brought forward at a future Council meeting. Councillor Legris informed Council that the annual Douglas Frosty Fun was a success. More detail will be provided to Council from the Douglas Recreation Committee via future meeting minutes. It was also noted that Northcote Recreation will be hosting a bingo event in February. Agenda Item 18 - In-Camera Session None. Agenda Item 19 - Confirmatory By-Law Resolution No 17/02/21 Moved by Kevin Legris, seconded by Bob Hall That By-Law 2021-10, being a By-Law to Confirm the Proceedings of the Council of the Township of Admaston/Bromley at the meeting held February 18th, 2021 be now numbered, deemed read three times and passed. “Carried” Agenda Item 19 – Question Period None. Agenda Item 20 – Adjournment Resolution No. 18/02/21 Moved by Bob Hall, seconded by Kevin Legris BE IT RESOLVED THAT the Thursday, February 18th 2021 Township of Admaston/Bromley Council meeting be adjourned at 7:55 p.m. “Carried” __________________________ __________________________ Mayor Clerk-Treasurer Township of Admaston/Bromley 477 Stone Road, R.R. #2 Renfrew, ON K7V 3Z5 E-Mail Address – [email protected] 613-432-2885 Stone Road Office 613-432-3175 Stone Road Garage 613-432-4052 Fax 613-646-7918 Cobden Road Garage REPORT Date: March 4, 2021 To: Council From: Allison Vereyken Re: 2020 Council Remuneration and Expenses The Municipal Act requires the Treasurer to report on or before March 31 each year the statement of remuneration and expenses paid in the previous year for Council members of the Municipality. Statement 284 (1) The treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year to, (a) each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; (b) each member of council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and Discussion: Council will find a breakdown of the total remuneration and expenses paid to each member for the 2020 year below: Council Remuneration Expenses Summary for 2020 As Authorized by By-Law No 2020-59 Convention Total Mileage Name Title Misc Training Expenses Mileage Grp Benefits & Expenses Salary TOTAL Michael Donohue Mayor 25.00 815.94 998.71 1,839.65 22,850.62 $24,690.27 25.00 495.61 3,030.08 3,550.69 13,057.72 $16,608.41 Robert Dick Councillor Bob Hall Councillor 25.00 197.69 3,068.43 3,291.12 13,057.72 $16,348.84 Kevin LeGris Councillor 25.00 283.50 76.95 385.45 13,057.72 $13,443.17 Mike Quilty Dep Mayor 836.81 400.88 38.60 1,276.29 13,057.72 $14,334.01 $936.81 $0.00 $815.94 $2,376.39 $6,214.06 $10,343.20 $75,081.50 $85,424.70 Total Financial Implications: The 2020 Budget for Council wages and expenses was $91,220 and the actual total costs were $85,424.70. People Consulted: None. Recommendation for Council: BE IT RESOLVED THAT Council accepts this report as information. Township of Admaston/Bromley 477 Stone Road, R.R. #2 Renfrew, ON K7V 3Z5 E-Mail Address – [email protected] 613-432-2885 Stone Road Office 613-432-3175 Stone Road Garage 613-432-4052 Fax 613-646-7918 Cobden Road Garage REPORT Date: March 4, 2021 To: Council From: Allison Vereyken Re: 2020 Local Board Remuneration and Expenses The Municipal Act section 284 (1)(c) requires the Treasurer to report on or before March 31 each year the statement of remuneration and expenses paid in the previous year to each person who is appointed by the Municipality to serve as a member of any body including a local board.
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