Please ask for: Jordan Scott Telephone: 01482 613026 Fax: 01482 614804 Email: [email protected] Text phone: 01482 300349 Date: Wednesday, 28 June 2017
Dear Councillor,
East Area Committee
The next meeting of the East Area Committee will be held at 09:30 on Thursday, 06 July 2017 in Kingston Wesley Church .
The Agenda for the meeting is attached and reports are enclosed where relevant.
Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972.
Yours faithfully,
Democratic Services Officer for the Chief Executive
Town Clerk Services, Hull City Council, The Guildhall, AlfredPage Gelder1 of 110 Street, Hull, HU1 2AA www.hullcc.gov.uk Tel: 01482 300300
East Area Committee
To: Membership: Councillors Black, Clarkson, Craker, Gardiner, Hewitt, Keal, Thompson D, Thompson M and Turner
Officers: Mark McEgan, Assistant City Manager (Housing Management) Alastair Shaw Community Manager (Neighbourhood Housing) Jordan Scott, Assistant Democratic Services Officer (x5)
Public Sets: Reference Library
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East Area Committee
09:30 on Thursday, 06 July 2017
Kingston Wesley Church
A G E N D A PROCEDURAL ITEMS
1 Apologies To receive apologies for those Members who are unable to attend the meeting.
2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct.
(Members Code of Conduct - Part D1 of the Constitution)
3 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums.
4 Minutes of the previous meeting 7 - 12 To approve the minutes from the previous meeting
NON-EXEMPT ITEMS
5 Community Safety Update 13 - 14 The purpose of this briefing paper is to update the East Area Committee on policing activities in the East area.
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6 Petition from Residents of Bayswater Court – Laundry Facility 15 - 34 and Token Sales To discuss on the future of the laundries in the Council’s high rise general needs flat sites which are outlined in this briefing paper and to review the petition which was received in March 2017.
7 Housing Regeneration Projects 35 - 38 To update Members of East Area Committee on the acquisition and renewal project in the Ings and Sutton Wards.
8 Corporate Parenting Board, Education of Looked After Children 39 - 74 and Pupil Premium 2015-16 To present an update on the Corporate Parenting Board and the Education of looked after Children 2015-16 and as requested by the Area Committee provide an update on Pupil Premium for Looked after Children in the East Area.
9 Streetscene Services Highways Report 75 - 78 To informs Members of the progress of highway related projects and schemes together with anticipated dates for completion and costs.
10 East Area Neighbourhood Management Update 79 - 84 To provide an update to the East Area Committee on ward activity across the Area.
11 East Ward Budgets 85 - 100 To update the Committee on the 2017-18 Ward revenue and capital budgets for the East Area.
12 Work Programme Briefing Paper 101 - 104 The purpose of this briefing paper is to update the East Area Committee on the Work Programme.
13 Resolution List 105 - 110 The purpose of this briefing paper is to update the East Area Committee on the progress of outstanding actions.
EXEMPT ITEMS
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East Area Committee
1st June, 2017
PRESENT:- Councillors Gardiner (Deputy Chair), Clarkson, Craker and M. Thompson. – Alphabetical! IN ATTENDANCE:- M. McEgan (Assistant City Manager - Housing Management), A. Shaw (Community Manager), and J. Scott (Democratic Services Officer). Sergeant J. Campbell (Humberside Police) - minute 6 C. Dearing (Renewals Manager- Neighbourhood and Housing) – minute 7. D. Akester (Landlord Services Manager) – minute 8 and 9. APOLOGIES:- Councillors Black, Hewitt, D. Thompson (Chair) and Turner.
Minute Description/Decision Action By/Deadline No. PROCEDURAL ITEMS 2 DECLARATIONS OF INTEREST Members Information
No declarations were made in respect of the items that follow
3 PUBLIC QUESTIONS
No public questions had been received.
4 MINUTES OF THE MEETING HELD ON 6th April, 2017
The Democratic Services Officer submitted the minutes of the meeting held on 6th April 2017, for approval.
Agreed – That the minutes of the meeting of this Committee, held on 6th April, 2017, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair.
5 MINUTES OF THE SPECIAL MEETING HELD
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ON 18 TH MAY 2017
The Democratic Services Officer submitted the minutes of the meeting held on 18 th May 2017, for approval.
Agreed – That the minutes of the meeting of this Committee, held on 18 th May, 2017, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair.
NON-EXEMPT ITEMS Non-Key Decisions 6 COMMUNITY SAFETY UPDATE
Sergeant J. Campbell, Humberside Police, attended for this item to update the Committee on community safety issues in the East Area.
Members were informed that in the Longhill Ward a new Police Community Support Officer had been recruited and was now in post.
Members were further informed that in the Ings Regeneration Area there had been two arson attacks in derelict buildings. Research had been done but no further attacks had taken place.
Members discussed issues around alleged drug taking within the skate park on East Park, following reports from minors to Ward Councillors.
Members raised concerns regarding Motorcycles that were still an issue in the East Area, including stolen motorbikes that had been ridden both on street and off-road.
Agreed - That the updates be noted.
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7 HOUSING REGENERATION PROJECTS
The Assistant City Manager Housing Strategy and Renewals submitted a briefing paper which updated the Area Committee on the acquisition and renewal project in the Ings and Sutton Wards.
Members were informed that the remaining residents on the Ings site were due to leave in the near future. Only one property in the East Area had been purchased for the Empty Homes Programme and was currently been refurbished by Kingstown Works Limited (KWL). Finally, the demolition project wouldn’t meet the planned target completely due to ongoing issues.
Agreed- That the Briefing paper be noted.
8 EAST AREA HOUSING REVENUE ACCOUNT
The City Neighbourhoods and Housing Manager submitted a report which updated the Committee on the Housing Revenue Account (HRA) budget spend for the East Area for 2016/17. It also considered the delegation of budgets allocated for 2017/18 within the HRA Housing Area Team remit.
Agreed -
a) That the budget allocation on each HRA budget allocation for 2017/18 and the spend on 2016/17 budgets as detailed in the report and on the appendices to the report, be noted;
b) That the delegation of the budget allocations to the Landlord Services Manager (East Locality) on decisions regarding the use of the 2017/18 Area Based Spend, Estate Management and Environmental Budgets in order to progress projects that benefit tenants and leaseholders in the area. In respect to the Area Based Spend and Environmental Budgets, this should be
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done following consultation with the Area Chair and local ward members in respect to larger 2 schemes, be agreed, and.
c) That the Area Committee continue to receive quarterly HRA budget update reports. c) The City Neighbourhoods and Housing Manager
9 EAST AREA HOUSING PERFORMANCE UP TO THE END OF JANUARY 2017
The City Neighbourhood and Housing Manager submitted a briefing paper which updated the Committee on the performance of the East Area Housing Team and the Housing Investments Team for the period up to and including 31 st March, 2017.
Members were informed that Re-Let performance was at 38 days which was still above the City average. Additionally, rent arrears had increased from the previous year’s figures.
Agreed - That the Briefing Paper be noted.
10 EAST AREA NEIGHBOURHOOD b) Community MANAGEMENT UPDATE Manager
The Assistant City Manager - Neighbourhoods submitted a briefing paper which provided an update to the Committee on ward activity across the Area.
Members expressed concern towards paragraph 4.3.3 of the report in regards to a safety issue.
Agreed-
a) That the briefing paper be noted, and
b) that paragraph 4.3.3 of the briefing N. Stocks paper, ‘Saltshouse Road/Robson Way/Wawne Road traffic study – in response to the consultants brief issued
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by Network Management, a proposed methodology and outli ne study has been received from Local Transport Projects. Details have been passed to ward members for comment prior to a decision being taken as to whether to fund the study. The Neighbourhood Team will continue to liaise closely with Network Management during this process,’ be referred to Cabinet to review safety issues around the proposed traffic study.
11 EAST AREA BUDGETS AND SECTION 106 FUNDING
The Assistant City Manager - Neighbourhoods submitted a briefing paper which updated the Committee on the consolidated budget position for the East Area in relation to Ward Budgets and Section 106 funding.
Agreed - That the report be noted;
12 WARD BUDGET DECISION MAKING
The City Neighbourhood and Housing Manager submitted a report which reviewed the current delegated decision making arrangements for Ward Budgets. The aim was to minimise delays in progressing local projects and initiatives following the implementation of revised management structures for the Neighbourhoods Service.
Agreed -
a) That the Community Manager Neighbourhoods be authorised to approve all applications for funding from the Ward Budgets where there is unanimous support from the relevant Ward Councillors for the relevant application;
b) that where unanimous agreement cannot be reached by the relevant Ward Councillors, the application be submitted to the relevant Area
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Committee for consideration, and
c) that a briefing note be submitted to every other Area Committee meeting setting out decisions made under delegated powers and advising members of amounts available to spend.
13 EAST AREA COMMITTEE WORK PROGRAMME
The Democratic Services Officer submitted the Committee’s updated Work Programme which detailed future items to be considered by this Committee.
Agreed – That the Work Programme be noted.
14 EAST AREA RESOLUTION LIST DSO
The Democratic Services Officer submitted the Committee’s Resolution List, which detailed actions that had been identified at previous meetings.
Agreed - That the Resolution List be delegated to the Chair for review.
Start: 2.00 p.m. Finish: 3.45 p.m.
Published on 21.06.2017
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Briefing Paper to the East Area Committee Wards : All Wards
6th July 2017
Community Safety
Briefing Paper of the of Head of Service Community and Scrutiny Manager
1. Purpose of the Paper and Summary
The purpose of this briefing paper is to update the East Area Committee on policing activities in the East area.
2. Background
The local Inspector from the Humberside Police will provide a further update on any current and outstanding issues in the East area.
3. Issues for consideration
That the East Area Committee notes any updates provided.
4. Next steps
The ward priorities will be monitored by the Area and Neighbourhood Tasking groups at bi- monthly Tasking meetings. Neighbourhood Co-ordinators will also continue to update Ward Councillors through Member Briefing meetings.
Briefing Paper of Alex Holgate, Committee and Scrutiny Manager
Contact Officer: Jordan Scott Telephone No. : 01482 613026
Officer Interests:- None
Background Documents: - None
Author: Page 13 of 110 Status: Date: 28/06/2017 Page 1 of 1
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Briefing Paper to the East Area Committee Wards : Ings
6th July 2017
Petition from Residents of Bayswater Court – Laundry Facility and Token Sales
Briefing Paper of the City Neighbourhoods & Housing Manager
1. Purpose of the Paper and Summary
1.1 A petition bearing 80 signatures was received in March 2017 from residents of Bayswater Court.
1.2 The petition feeds into the discussions already ongoing on the future of the laundries in the Council’s high rise general needs flat sites which are outlined in this briefing paper.
2. Background
2.1 The block of flats contains 90 properties including 2 leaseholders.
2.2 The petition was originally titled “we the undersigned of Bayswater Court respectfully request that Hull City Council reconsider the decision to remove from the caretakers the service of supplying laundry tokens to residents. The old system has worked very well for many years and the residents are very sorry and upset to see the system changed ! Thank you for considering this request.”
2.3 The front page of the petition was then retitled, prior to submission, to ”We the undersigned residents of Bayswater Court have signed this petition to keep the laundry room and caretakers to continue selling tokens which is a much needed resource in Bayswater Court.”
2.4 The Council has, for over 20 years, provided washing and drying facilities through industrial sized machines at 12 high rise general needs flat sites (and a number of sheltered housing schemes) throughout the city. These communal laundry facilities are intended to be for the use of the tenants and leaseholders of these blocks only.
2.5 However a number of current issues have been identified in regard to the laundry service, including: • Uncertainty about condition & age of laundry assets. • Lack of clarity on level of use of laundries, likely significant net cost of current service provision.
Author: Page 15 of 110 Status: Date: 28/06/2017 Page 1 of 3
• Risks with banking procedures for proceeds of token sales and potentially vulnerable position of HFOs in terms of cash handling and transportation. • Housing Facilities Operative (HFO, previously known as caretaker) reluctant to continue selling tokens – need to consider cashless solution or other option going forward.
2.6 The service area’s senior management team on 24th January 2017 and then members of the Member Reference Group on 9 th February 2017 considered an initial report on issues and options for the future. However there was a realisation of a need for much more detailed information to inform ongoing discussions that both groups agreed to a consultation exercise being carried out with all residents of the 12 blocks. Members of the city-wide tenant-led Multi Storey Living Group were also consulted.
2.7 The “Laundry Consultation” questionnaire (see appendix 2) was therefore issued at the end of February 2017.
2.8 The petition from the residents of Bayswater Court was prompted by two issues: • The distribution of the questionnaire at the end of February 2017. • A decision taken by the HFO themselves for this and some other blocks that they would not continue selling laundry tokens to residents.
2.9 Starting at the end of February 2017, the consultation exercise was concluded during May 2017, having achieved an overall return rate of 37%.
2.10 On 23 rd May 2017 the service area’s senior management team received an initial updated report on options for the laundries, based on the results of the questionnaire.
2.11 The report has now been further updated with refined options, for discussion with the Member Reference Group, who are due to meet during the afternoon of 6 th July 2017.
2.12 In the meantime, one of the two Housing Facilities Supervisors has been covering laundry token sales for this and the other block affected, despite the impact on his other duties.
3. Issues for Consideration
3.1 In regard to the petition, residents can be assured that no decision has been made to close down the laundry at Bayswater Court; a full range of options for the future of laundry provision is being considered.
3.2 It should be noted that the residents’ petition implies that it is the Council who are wishing to prevent HFOs selling tokens to residents, when it is the HFO themselves for this and some other blocks who are unwilling to continue selling laundry tokens to residents.
3.3 Despite this issue, residents can also be assured that Council officers will continue to make laundry tokens available to purchase, even if by alternative means.
4. Next steps
4.1 A report with options for the future of the laundries at the 12 high rise general needs flat sites will be discussed with the Member Reference Group during the afternoon of 6th July 2017. Author: Page 16 of 110 Status: Date: 28/06/2017 Page 2 of 3
4.2 Members of the city-wide tenant-led Multi Storey Living Group will then also be consulted in terms of the way forward.
Dave Richmond City Neighbourhoods and Housing Manager
Contact Officer : Steve Shirra Telephone No. : 614332
Officer Interests: None
Background Documents:
Appendix 1 – Petition & background form.
Appendix 2 - Laundry Consultation questionnaire, February 2017.
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Page 26 of 110 Laundry Consultation Hull City Council is interested in hearing your opinion on the laundry service that is currently provided at 12 high rise blocks of flats around the city.
This survey should only take a few minutes to complete and your answers will remain anonymous. You can complete this survey online at www.hullcc.gov.uk/consultations
Closing date for the survey is Friday 24th March 2017
Your block of flats?
Q1 How frequently do you use the communal laundry facilities? Please tick one option below Weekly ...... Yearly ...... Fourtnightly ...... Only in emergencies ...... Monthly ...... Never (go to question 7) ...... Q2 Which of these communal laundry facilities do you use? Please tick one option below Washers ...... Spin dryers ...... Dryers...... Q3 Overall, how satisfied or dissatisfied are you with the quality of the laundry service? Please tick one option below Neither satisfied Very satisfied Satisfied nor dissatisfied Dissatisfied Very dissatisfied
Q4 If there was a cashless payment facility for the laundry service would you use a prepayment card? Please tick one option below Yes ...... No ...... Q5 Another option is for users of the laundry facility to pay a weekly charge along with their rent. Would you be willing to pay in this way? Please tick one option below Yes ...... No ...... Q6 How much would you be willing to pay for a wash (which currently costs £1.00)? Please tick one option below £2.00 ...... Other...... £3.00...... I would not be willing to pay more...... £4.00...... If other, please tell us the amount you would be willing to pay in the box below
Page 27 of 110 Q7 How much would you be willing to pay to use a dryer (which currently costs 50p)? Please tick one option below £1.00 ...... Other...... £2.00...... I would not be willing to pay more...... £3.00...... If other, please tell us the amount you would be willing to pay in the box below
Please go to question 8 Q8 If you do not use the communal laundry facilities provided, please tell us which of the following you use. Please tick all that apply below Own washer ...... Family member ...... Own dryer ...... Other...... Launderette...... Prefer not to say...... If other, please tell us in the box below
Q9 If you have any other comments regarding the communal laundry service please tell us in the box below
Please complete online at www.hullcc.gov.uk/consultations or return by post by Friday 24th March using the freepost envelope provided About You The following questions help us to make sure that we have received the views of a representative sample of people and they help us to understand if different groups have different views. This helps us to make sure that we deliver our services fairly.This information is confidential and will not be shared. If there are any questions you do not want to answer, please leave them blank Q10 What is your postcode at home?
Q11 What year were you born (please write YYYY)
Q12 Which of the following best describes you? If you feel that none of these describes you, please use the space below, or leave blank. Please tick one box Male/ Man ...... Female/ Woman ...... If you prefer to use your own term, or there is anything else you would like to say about your gender or gender identity, please use the space below
Page 28 of 110 Q13 Which of the following best describes your ethnic background? Please tick one box White British...... Black other - please give Gyspy, Romany, Traveller details below ...... White other - please give Asian / Asian British ...... details below ...... Mixed or multiple ethnic group ...... Other (please state) ...... Black British ......
Q14 Are your day-to-day activities limited because of a health problem or an impairment which has lasted, or is expected to last, at least 12 months? Please tick one box below Yes, a lot...... Yes, a little ...... No...... Q15 If there is anything else you'd like to tell us about yourself, please use the space below.
Join the Housing Opinion Panel Hull City Council have a dedicated, award winning Tenant Participation Team who regularly speak to and involve tenants and residents in shaping the Housing Service. Your views are important to us to allow us to deliver a service that not only meets the needs of the tenants but is seen as best practice and value for money. We understand that people's time is precious so we invite you to get involved at a level that suits you.
Join the People's Panel Have your say on the way public services are delivered, and on the future of the city. Every completed People's Panel survey is entered into a prize draw to win a fabulous prize. We are only currently recruiting online members. People's Panel members influence many local decisions that affect them and their families. No meetings, we will send a survey straight to you. Just provide your details below or email [email protected] Q16 Would you like to ... Join the Tenant Participation Housing Opinion Panel ...... Join the People's Panel ...... Q17 Please provide your details below
First name
Last name
Email address
Postal address
Telephone number Thank you for your time.
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Briefing Paper to the East Area Committee Wards : Ings ,Sutton & Longhill 6 July 2017
Housing Regeneration Projects
Briefing Paper of the Assistant City Manager, Housing Strategy and Renewal
1. Purpose of the Paper and Summary
1.1 The purpose of this briefing paper is to update Members of East Area Committee on the acquisition and renewal project in the Ings and Sutton Wards.
2. Background
2.1 Regeneration activities across the city are focused in the Council’s priority neighbourhoods. This briefing paper outlines the progress made within the East area, including an update on developments currently on site and new programmes being brought forward as a result of successful funding bids. The report also summarises the approach being taken by the Housing Strategy and Renewal section to secure additional funding and build upon the progress made to date.
3. Issues for Consideration
3.1 Acquisition Programme
3.1.1 The Renewals Team are currently working across the first six phases of acquisition. Two properties from the original phases are occupied by residents awaiting alternative accommodation, including one who is moving to the new build development (3b). It is anticipated that all residents will have relocated by the summer.
3.1.2 One to one visits have been undertaken for the residents in phase K Balham Avenue and the first resident has relocated. Eleven of sixteen owners have agreed and a further four have had their properties valued.
3.1.3 3.2 Demolition Programme
Page 35 of 110 3.2.1 The most recent phase of demolition containing 86 properties has been completed ahead of schedule. A further tender will be submitted when the remaining properties in the current phases are acquired.
3.3 Local Labour
3.3.1 3b Surbiton – the Development Agreement between Hull City Council and Compendium Living requires 60% HU1-HU14 labour force on the site which increases to 70% and then 80% as the scheme and momentum of the programme progress. The partnership will deliver a minimum of 1 apprentice per £1m investment to the scheme. 48% of local labour for Quarter 3 (October to December 2016) is from a HU1-9 postcode which reflects the fact that the majority of work on site during this quarter was groundwork and substructure works, the sub-contractors for which are from outside the HU area. Compendium Living are working to secure more local sub-contractors for other work packages and it is envisaged that these percentages will improve over the course of the development. Start on this site has enabled the recruitment of two new apprentices and the safeguarding/creation of 6.4 jobs. 3.4 New build development
3.4.1 The Leeway Site 2a ( Hammersmith/Finchley Close); The plans have now been approved to deliver, 64 two, three and four bedroom houses for sale and 4 bungalows for affordable rent. Enabling works have now started on site.
3.4.2 3b (Surbiton/Acton/Tottenham Close) ; 83 new homes are being built by Compendium Living for The Together Housing Group. These properties are for affordable rent and shared ownership, the first residents have moved into new properties and the full scheme will complete by April 2018.
3.4.3 Shannon Road – There is a plan to build 7 bungalows on the former Viking Pub site in Longhill. The procurement exercise is complete and Houlton’s have been appointed as contractor for the design phase. Design works have commenced. The team are seeking to hold a resident information event during the summer once proposals are more developed. 3.5 Empty Homes Programme
3.5.1 To date only 1 property in the East Area has been purchased for the empty Homes programme and is currently being refurbished by KWL.
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4. Next steps
4.1 The Council remains committed to implementing the HRC AAP vision. The development of Affordable Homes through partner Together Housing has continued to secure support from the Homes and Communities Agency.
4.2 Securing the funding for affordable homes has meant that mixed tenure developments can be brought forward in the Ings area, providing opportunities for both rent and market properties.
Nicholas Harne, Assistant City Manager, Housing Strategy and Renewal Contact Officer : Nicholas Harne Telephone No. : 01482 615477 Officer Interests: None Background Documents: - None
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Briefing Note to the East Area Committee
6th July 2017
Briefing Note: On Corporate Parenting Board, Education of Looked After Children and Pupil Premium 2015-16
Report of the City Children Safeguarding Manager
1. Purpose of the Briefing Note and Summary
1.1. To present an update on the Corporate Parenting Board and the Education of looked after Children 2015-16 and as requested by the Area Committee provide an update on Pupil Premium for Looked after Children in the East Area.
2. Recommendations
2.1. That the East Area Committee note the report and make any comments/ recommendations to the Corporate Parenting Board.
This is a non-key decision.
3. Background
3.1. In May 2014, the Corporate Parenting Board agreed the basis for the Corporate Parenting Strategy and Pledge for looked after children and young people in Hull. The Board also considered the developments for local Members, including raising awareness, training and visits to children’s homes.
3.2. In 2015 the East Area Committee received a report regarding the statutory Corporate Parenting responsibility. Recommendations included the following:
• That the members act as ambassadors for looked after children and care leavers and raise any issues highlighted within their Area with the Corporate Parenting Board;
• That the Area Committee considers the implications and impact on looked after children and care leavers when making decisions;
• That the Area Committee receives a looked after children annual report, including feedback from the Young Voices Influencing Care Group (Hull’s Children in Care Council);
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• That the members of the Area Committee who are also Local Authority School Governor(s) are aware of the looked after children population and Designated Teacher in their school and ensures that any identified issues are raised with the Virtual School Head.
• That, where relevant, the Area Committee appoints a Member(s) to undertake 6 monthly visits to a designated Children’s Home in their area, in line with the Council’s Constitution Part B, Section 3 Area Committees, and that the appointments are reviewed on an annual basis.
3.3. Feedback was very positive with all Area Committees recognising the need to raise awareness and formally acknowledging their commitment to consider and address the needs of looked after children and young people and care leavers. Area Committees were particularly interested in the how looked after children are progressing in their local schools and how the Pupil Premium is being used to support this.
4. Issues for Consideration
General
4.1 The Corporate Parenting Board continues to deliver on the Corporate Parenting Strategy.
4.2 The Strategy includes the areas important to children and young people and sets out 6 key objectives:
• Involve: ensure that children, young people and their carers are central to and actively participate in decision making around their care plans and for any changes to the support they receive; • Safe: provide safe, comfortable, loving homes which meet the needs of looked after children; • Learn: make sure that all looked after children receive a good education from early years to further education; • Healthy: address the health needs of looked after children with easy access to mainstream services and specialist services where necessary; • Grow: provide opportunities for children and young people to have positive experiences and access to cultural, sports and leisure opportunities; • Transition: help young people successfully move into adulthood at a time that is right for them.
4.3 Over the past year the Board has considered reports relating to the key objectives, which include the following: • Leaving care services (including employment, education and training and accommodation for care leavers), • Looked after Children Health Team Annual Report, • Educational progress of looked after • Young Voices Influencing care updates,
Page 40 of 110 Page 2 of 8 • Independent Visiting Service (Sova) update, • Foster carer recruitment. • Children’s Home and Ofsted Inspections
4.4 Appendix 1 is the Annual Report for the Virtual School for Looked after Children. There were 509 children in Years 0-11, who were in care for all or part of the academic year (2015-16). 368 of these were educated in 75 Hull schools and the remaining 141 in 76 schools in 25 other Local Authorities.
4.5 Appendix 2 outlines the use of the Pupil premium during the academic year 2015-16 for Children in the East Area. The use of the Pupil Premium is to support improved educational outcomes for looked after children and is actively monitored. This includes regular visits to the Designated Teacher at the school, and an ongoing training programme for designated teachers, foster/ residential carers and school governors.
4.6 Involve: Outcome: Children, young people and their families tell us we’ve made a difference. Pledge: Let us know who will support you and listen to your experiences giving you access to advocacy and opportunities to provide feedback The Young Voices Influencing Care group (YVIC) reports to the Corporate Parenting Board and hears directly from children and young people who are looked after and care leavers. They identify areas they wish the Board to consider and also look at issues raised by the Board. In 2015-16 they looked at the issue of sibling contact; this was also a national issue undertaken by other Children in Care Councils. As well as undertaking work and influencing services locally the group members attend regular regional forums which are a point for sharing good practice and experiences and make the voice of care experienced by children and young people stronger. Sova continues to provide the independent visitors service for looked after children. It provides an independent volunteer mentor for over 80 children and young people. From feedback gained throughout 2015-16 children and young people continue to value the service, stating they feel listened to and having a volunteer has given them confidence.
4.7 Safe: Outcome: Children and young people feel safe in their homes and communities Pledge: Provide you with a safe and comfortable home where you can feel part of a family or group Pledge: keep you safe from harm where you live, at school and in the city
Outcomes for looked after children are improving. We are making steady progress in achieving stable placements and this is demonstrated through a downward trend in indicators such as the percentage of children who experience 3 or more placement moves . The high quality of care provided by Children’s Homes in Hull is recognised in the recent Ofsted inspections with the majority of our homes receiving a ‘good’ judgement. During 2015-16 the priorities were to make sure that all Council Page 41 of 110 Page 3 of 8 children’s homes have the same facilities as any other family home; some progress has been made here, but a couple of children’s home require significant physical work to be carried out to improve standards. The second priority of the Board was to support the work to challenge child sexual exploitation. During 2015-16 a new CSE Team was established working with young people at risk of child sexual exploitation. This is a multi-agency service and significant progress has been made in reducing risks. This service is subject to separate reports.
4.8 Learn:Outcome: More children and young people achieve their potential Pledge: Help you to do the best you can at school and elsewhere and give you support when you need it. Looked after children attending Hull schools are consistently in provisions deemed good/outstanding. In 2015- 2016 this was 51.4% for children attending secondary schools and 90.3% for primary schools.
In 2015-16 there were 51 looked after children in year 11. Of the children who were eligible to undertake their GCSE (36 pupils) 19.4% achieved A*-C in English & Maths and 16.7% achieved 5 A*-C including English & Maths.
The Virtual School for looked after Children plays an important role. They work closely with schools and other educational settings holding them to account for how children are progressing. This includes how schools are working with children to agree a Personal Education Plan and how the Pupil Premium Plus grant is used to support them in achieving expected progress. Support for schools from the team and the Virtual School Head continues, including regular monitoring visits and discussion with Designated Teachers; and an ongoing training programme for designated teachers, foster/ residential carers and school governors
4.9 Healthy: Outcome: Children and young people experience improved health outcomes Pledge: support and guide you with any health or emotional needs Over the last few years the health services for looked after children have become more integrated and aligned with children’s social care services. A detailed account of the Health of Looked after children is provided in the Annual Report for Looked after Children 2015-16 by the City Health Care Partnership CIC.
Between April 2015 and March 2016 169 LAC Initial Health Assessments (in area) were undertaken and 53% were completed within statutory timescales of 28 days and 514 Review Health Assessments and 80% of these were completed within the required month. In regard to looked after children being registered with a dentist on entering care 59.3% were registered and by the first LAC Health Review this had increased to 91.3%. In regard to immunisation the number of children whose immmunisation status is up to date at their initial health review was at an average of 72.4% and at their Review Health assessment this was at 85.8%
Page 42 of 110 Page 4 of 8 The progression and implementation of the health profiling tool continues to support the identification of the health needs specifically in the adolescent cohort of LAC.
4.10 Grow: Outcome: More children and young people achieve their potential. Outcome: Children and young people experience improved health outcomes Pledge: help you to have fun and get involved in clubs and activities so that you make new friends and develop your interests. In addition to the work that Foster Carers, Social Workers and Childrens Homes Managers do to encourage looked after children and young people to participate in a range of leisure, sporting and cultural activities the Youth Development Service offer a range of activities available in the city.
Young Voices Influencing Care (YVIC) is Hull’s Children in Care Council and is a well-established forum for ensuring children and young people’s voices are heard and acted upon. YVIC continues to run a variety of activities specifically aimed at looked after children. Regular social sessions are held at the Kingston Youth Centre on a weekly basis and members of the group are active members of the national forum for children in care
4.11 Transition: Outcome: More young people leaving care are in appropriate accommodation, employment, education or training Pledge: Support you to become independent, successful adults with access to appropriate accommodation, employment, education or training The Leaving Care Team supports between 170 and 190 16 to 25 year olds at any one time, offering a range of advice around accommodation, education, employment and training as well as financial and practical support.
Performance in respect of those care leavers who are in employment, education or training is lower than we would like but this is in the context of employment issues facing all young people in the City. However in 2015-16 85.7% of care leavers were in suitable accommodation compared to the English Average of 79.8% There is a substantial package of support for Care Leavers and this is up to the age of 25 if the young person remains in education. Over recent years we have seen a gradual improvement in the numbers of young people attending further education. In 2015-16 there were 19 young people attending higher education and 19 young people at University. In 2015-16 a key target was to introduce an electronic purchasing card. After considerable work the process for purchasing goods with a P- card was agreed with the plan for this to go live in the new financial year. It is anticipated that this will allow great flexible for assisting Care leavers in purchasing goods and also achieving greater value for money.
4.12 Young Voices Influencing Care (YVIC) is a group of young people committed to influencing decisions. They are dedicated and committed to Page 43 of 110 Page 5 of 8 influencing positive change for looked after children, young people and Care Leavers. They meet weekly as a social group to maintain links and build community between group members. Two Members attend the Corporate Parenting Board Quarterly meetings where they provide representation of looked After Children and contribute to discussions with Councillors responsible for their corporate parenting role. The group provides consultation on a range of topics and during the year have undertaken work for various service areas. For example Netopian who provide Internet Safety for looked after children and young people. The group looked at E-safety sessions currently being delivered and advised on future developments.
The group attends the Hull Youth Parliament and has contributed their views towards health services and also the City of Culture. As part of a regional network YVIC has had the opportunity to learn and share ideas with groups of looked after children and young people from other local authorities. A YVIC member also attended the Who Cares Conference and has subsequently attended the All Parliamentary Group, which provides a voice for looked after children and care leavers and an opportunity to influence national policy. YVIC have regularly been part of interview panels for staff who work directly with young people. The group have also reviewed and redesigned leaflets for the Hull Safeguarding Children’s Board to enable them to provide child friendly information around Initial Child Protection Conferences. The group have consulted on work being undertaken by the Association of Directors of children’s services who were tasked with gaining views of looked after children and young people. Young people placed outside of Hull also talked about their experiences of agency placements as part of the placement review. Separated Children and unaccompanied asylum seeking children consulted on their experiences and have helped shape the type of information provided to them when they arrive in Hull.
4.13 The Future: Through the Corporate Parenting Strategy, the board will continue to focus on the key development and actions for improving the services for looked after children and young people. The priorities for 2016-17 will focus on; • Involve - ensuring that children, young people and their carers are actively involved and participate in decision making and service design;
• Grow - encouraging looked after children and care leavers to be actively involved in the plans and opportunities that the City of Culture provides;
• Transition - enabling successful progression into adulthood through improved support around further education, training, employment and accommodation
5. Monitoring Officer Assurance Statement
The documents are consistent with the statutory guidance contained within the Department for Education Guidance Promoting the Education of Looked
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6. Section 151 Officer Assurance Statement
The Section 151 officer notes the reports, but has no specific comments on the report or the recommendations.
7. Comments of Head of Human Resources
This report sets out the work and achievements of the Corporate Parenting Board 2015-16. It shows that effective corporate parenting requires knowledge and awareness of both the needs of Looked after Children and Young People and the services they receive. This report provides an update on Looked after Children and is noted by the City Human Resources Manager.
8. Comments of Overview and Scrutiny
This report has not been subject to pre-decision scrutiny.
9. Comments of the Portfolio Holder for Learning, Skills and Safeguarding Children
This report makes it clear that Hull City Council takes our responsibilities towards looked after children in the City extremely seriously. I am determined that we will do all we can to provide our looked after children with the opportunity to be successful as they grow older and become more independent. As corporate parents we should be working towards providing the kinds of home lives for our looked after children that we would wish to offer our own children. We should also encourage looked after children to strive to achieve the same educational as we would want for our own.
10. Conclusions
10.1 This report provides a summary of the work of the Corporate Parenting Board during 2015-16 and the focus for the Council and its partners over the next year.
Contact Officer: Michele Priest Telephone No. : 01482 616016
Officer Interests: None Background Documents: None
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Virtual School for Looked After Children Head Teacher report for academic year 2015-16
Contents: 1: Introduction and Accountability 2: Role of the Virtual School Team 3: Background Data (including SEN) 4: Provision types, quality and Ofsted 5: Early Years 6: Key Stage 1 7: Key Stage 2 8: Key Stage 4 9: LAC Making Expected Progress 10: Post 16 and Higher Education 11: Attendance & Exclusions for school age LAC 12: Personal Education Plans 13: Pupil Premium for LAC 14: Children in Care Celebration Event 15: Miscellaneous support 16: Letterbox Club Report 17. Service Objectives for 2016-17 18. Case Studies
1. Introduction
The role of the Virtual School Head is to track, monitor and ensure support for the progress of every child in care of the Local Authority, also known as LAC (Looked After Child), as if they attended a single school, as well as to give support to professionals working with LAC placed in Hull by other local authorities.
DfE statutory guidance “Promoting the Educational Achievement of Looked After Children” (July 2014) and DfE statutory guidance “Out of authority placement of looked-after children” has outlined the role of the Virtual School Headteacher. The key priorities are to:
• Close attainment and progress gaps. • Create a culture of high aspirations. • Ensure access to a range of high quality placement options – good and outstanding schools. • Ensure robust procedures are in place to monitor the attendance and educational progress. • Maintain up-to-date roll and inform schools of children coming into care. • Ensure up-to-date, effective and high quality PEPS that focus on educational outcomes, and that all LAC have a PEP (Personal Education Plan in Hull this is an electronic PEP or ePEP). • Ensure provision is full-time (and minimise gaps in schooling). • Report regularly on the attainment of LAC. • Meet training needs of all professionals.
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In 2015-16 the Virtual Headteacher provided regular up-dates to the Corporate Parenting Board, and a Management Board was established, with representation from members of the Corporate Parenting Board and headteachers, to act in an advisory capacity for planning and resource allocation, and to receive the full annual Headteacher’s Report.
In the recent Ofsted Social Care Report, there was a recognition that comparing the data of looked after children with their peers is not helpful and that year on year comparisons for LAs with small cohorts does not mean anything unless the individual contexts are understood.
“These are children whose childhoods have not been like most other children’s... It tells us little to only compare this group of children with children whose lives have been happy and secure.” (page 10).
Nevertheless, we feel it is important to identify what the gap in achievement is between the LAC cohort and their peers, so that the importance of making additional and special provision for these children is never neglected.
The Key Stage 4 cohort this year held a higher than usual number of children with complex needs, and this had an adverse effect on their overall achievement.
The Virtual School is playing a substantial role in supporting the emotional well-being of children looked after. In a number of cases, pupil premium funding has been used creatively to support children’s emotional well- being. The Virtual School has forged closer links with both the Education Psychology (EP) Service and CAMHS. Additional capacity from the EP service to improve initial assessment and support chilren and schools is being funded from Pupil Premium for 2016-17. 2. The role of the Virtual School team
The Virtual School team was re-organised for 1 st September 2014. The role of the team is increasingly a monitoring role, holding schools and settings to account for how they are allocating the Pupil Premium Plus grant, but support for schools from the team and Virtual School Head has continued, including regular monitoring visits to Designated Teachers, and an ongoing training programme for designated teachers, foster and residential carers and school governors.
The team for 2016-17 has been strengthened by the permanent appointment of Rachael Arundell, Personal Education Plan (PEP) Advisory teacher for secondary schools, working three days a week. Rachael is not completely new to us, as she provided interim cover in 2015-16 in an Education Co-ordinator role. This increases the capacity of the team to provide advice and support to Designated Teachers. This appointment allows Melanie
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Jackson, the other PEP Advisory teacher, to focus on Early Years, Primary and post 16 PEPs.
Virtual School Team Structure:
Training:
The team provided termly training for Designated Teachers in schools, and delivers monthly training for foster carers on Personal Education Plans. The team also delivers regular
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training on meeting the needs of children with emotional trauma and attachment difficulties and is working with national trainers from PAC UK (post adoption) to deliver further training.
Leigh O’Donnell, as well as providing advice and support at secondary phase, is leading on attachment training, and has two major projects that should come to fruition in 2016-17:
1. A Behaviour and Attachment Conference on March 10 th at the Village Hotel: all speakers and workshops are confirmed, and include Louise Bomber and Luke Rogers.
2. A pilot project for Attachment Aware schools to significantly improve the capacity of senior leaders in schools to understand and provide for children who have experienced significant loss and trauma. This begins in January 2017 and is over- subscribed. The intention is to run it again for a second cohort of schools 3. Background data (including SEN):
The following tables represent the 509 children in Years 0-11, who were in care for part or all of the last academic year (2015-16). 368 of these were educated in 75 Hull schools, and the remaining 141 in 76 schools in 25 other local authorities. 34 of the remaining 76 schools were in the East Riding, and 42 in other authorities.
Total LAC in care for all or some of Sept 2015-July 2016, Ages 0-18: 839
Table 1: Children in care for all or some of Sept 2015- July 2016
Children in care for all or some of 01/09/2015-31/07/2016 Number Percentage Total Hull LAC years 0-11 509 - Male LAC 276 54.2% Female LAC 233 45.8%
Table 2: LAC under the Age of 5 LAC Aged 0 -5 in care for all or some of 01/09/2015 -31/07/2016: Total 268 Age Under 1 Aged 1 Aged 2 Aged 3 Aged 4 Aged 5 No. of LAC 42 49 50 48 50 29
Table 3: School Age LAC 2015-16 School Age LAC in care for all or some of 01/09/2015 -31/07/2016: Total 509 Year Group Y11 Y10 Y9 Y8 Y7 Y6 Y5 Y4 Y3 Y2 Y1 Y0 No. of LAC 61 54 50 35 40 29 48 42 40 38 38 34
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Number Number Number % of Hull % of Hull % of Hull to to to LAC LAC LAC Nearest 5 Nearest 5 Nearest 5 2013-14 2014-15 2015-16 2013-14 2014-15 2015-16 Total Hull LAC 420 500 510
LAC with SEN 160 38.1% 225 45% 225 44.1% SEN without a 110 26.2% 160 32% 150 29.4% Statement SEN with a Statement 50 11.9% 60 12% 75 14.7%
LAC with no SEN 260 61.9% 275 55% 285 55.9%
Table 4: All School Age LAC in care between 01/09/2015- 31/07/2016
School-Age LAC count for Academic Year 2015-2016 440
430
420
410
400
390
380
370 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16
On the final day of each month, a total school age LAC count is recorded and monitored across the year. March to May 2016 saw a steep climb of almost 30 additional pupils coming into the care system. December 2015, March 2016 and July 2016 were the periods which saw slight dips of total figures for school-age LAC.
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Time Spent in Care: School Age LAC 2015-16
125
69
57 57 48 41 42 31 25 14
0-1 Years 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years+
Of the 509 school age LAC across the 2015-16 academic year, 125 were seen to have come into care between September 2015- July 2016, with 82 children leaving care in total across the year.
8 UASC (Unaccompanied Asylum Seeker Children) were placed into the care system across the academic year and were given a basic learning package provided by St Mary’s College and Hull College. These children have come over as a result of overseas conflict and more are expected to arrive in Hull across the next academic year. All 8 children spoke very little English and so a full time learning provision was unsuitable initially, but all have now progressed into full-time education.
4. Provision Types, Quality and OFSTED
Table 5: Quality of LAC in Primary and Secondary provisions by percentage: as of 31/07/2016 (Total LAC 429)
Outstand Inadequa Good RI N/A TOTAL ing te
Hull Secondary 18.8% 32.6% 32.6% 7.2% 8.8% 138
Hull Primary 17.1% 73.2% 8.5% 1.2% 0% 164 ER/OLA 8.8% 38.6% 36.8% 1.8% 14% 57 Secondary ER/OLA Primary 5.7% 67.1% 22.9% 0% 4.3% 70 ER/OLA = East Riding or Other Local Authority provision
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% of School-Age LAC placed in Good/Outstanding Provisions 2015-16: Secondary Schools 100%
90%
80%
70% Hull Secondary 60% ER/OLA Secondary
50%
40%
30% Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16
The overall % of Looked After Children in Good and Outstanding provision Years 1 to 11 is 69% (429 pupils). Before the end of the current academic year, a secondary school in Hull containing 11 LAC was placed into special measures, which accounts for the rise of LAC in settings judged Inadequate. Despite this, the percentage of LAC in good or outstanding provision is up slightly on last year, from 67%.
% of School Age LAC placed in Good/Outstanding Provisions 2015-16- Primary Schools 100%
90%
80%
70% Hull Primary 60% ER/OLA Primary
50%
40%
30% Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16
ER/OLA Secondary figures fluctuated as children were placed out of county or moved to Hull. Due to it being a significantly smaller cohort figure than Hull Secondary LAC, the % at Good/Outstanding tends to change drastically from month to month in comparison to Hull Secondary.
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LAC in Hull Primary schools are consistently, across the entire academic year, in provisions deemed good/outstanding by Ofsted in comparison to those placed in ER/OLA schools. May 2016 provided the biggest peak for Hull Schools, with 93% of LAC being in provisions good or outstanding by Ofsted at the time of data collection.
Table 6: Early Years Provision Quality- for LAC in care as of 31/07/2016
Requires Outstandi Inadequat Good Improvem Other/NA TOTAL ng e ent Private & Voluntary 2.3% 95.4% 0% 0% 2.3% 44 Setting School Nursery 13.6% 63.7% 18.2% 4.5% 0% 22 Setting
In 2015-16, 66 Looked After children attended either a private and voluntary setting or school nursery. 44 attended private or voluntary settings and 22 attended school nurseries. One of the school settings was considered ‘Inadequate’ by Ofsted. The rest were all in Good or Outstanding provisions, with the exception of two OLA children in which their PVI’s had not yet been assessed. 5. Early Years Outcomes
Table 7: Outcomes for Early Years LAC 2015-16
Autumn 2015 Spring 2016 Summer 2016 LAC- 2 Yr Olds at ARE or 61.5% 74.8% 81.1% Above (38 LAC) (25 LAC) (15 LAC) LA Average- 2 Yr Olds at 74.4% 73.4% 78.9% ARE or Above LAC- 3&4 Yr Olds at ARE or 80.9% 75.1% 74% Above (8 LAC) (13 LAC) (13 LAC) LA Average- 3&4 Yr Olds at 72.9% 80.4% 85.7% ARE or Above
As each term progresses, LAC numbers change within the early years cohorts. The Local authority collects outcomes from all Private, Voluntary and Independent settings within the area that provides early years childcare for children aged 2,3 and 4. Around 75 settings return data each term which is then analysed at individual setting level and also on a city- wide basis.
Outcomes for Early Years LAC show a steady increase for 2 year olds in the overall figure at Age Related Expectation or above, on an average across all 17 areas of learning. For 3 and 4 year olds, this figure looks to have dropped, but that is due to changes in cohorts with more LAC entering the system.
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6. Key Stage 1 Outcomes
Table 8: Phonics screen check
Hull LAC England LAC All Hull All England 2013-14 46 53 66 74 2014-15 41 55 73 77 2015-16 61 TBC 77 81
Hull and National figures have seen a rise in children with a pass in their phonics screen check: this has also mirrored for Hull LAC at KS1. These figures will change when LAC from other LAs in Hull schools are included in the national statistics release.
Table 9: Outcomes at KS1
Reading Writing Maths Combined Expected Greater Expected Greater Expected Greater Expected Greater + Depth + Depth + Depth + Depth City 71.7 18.3 64.8 11 72.1 14.9 60.8 7.1 Region 70.7 20.8 62.5 11.5 70 15.8 57.2 7.7 England 74.1 23.5 65.5 13.3 72.6 17.8 60.3 8.9 Hull LAC 60.6 24.2 54.6 6.1 60.6 6.1 54.6 0
33 KS1 LAC were included in the data collection.
With national curriculum levels no longer in use and a new assessment system in place to gain an insight as to a child’s progress, no comparative data is currently available for KS1 and KS2 children.
LAC in Reading, Writing and Maths are below city wide and national figures, but the extent of the gaps are less than those measured in the previous two years.
7. Key Stage 2 Outcomes
Table 10: Outcomes at KS2
Achieving Expected Standard Av. Scaled Scores Math Reading Maths Writing Combined GPS Reading s City 62.9 68.3 77.8 51.9 69 101.5 102.4 Region 61 66.7 72.2 49.1 69 101.6 102.4 England 66 70 74 53 72 103 103 Hull 57.9 63.2 52.6 42.1 52.6 101.1 100.4 LAC
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Similar to Key Stage 1 outcomes, Hull LAC at KS2 are performing below city wide and national figures, but in Reading, GPS and Maths are closer to ‘closing the gap’ with the new curriculum than in previous years in three of the four areas. The Reading gap reduced from 9% to 85, the GPS gap from 26% to 23% and the Maths gap from 24% to 7%. However, the writing gap increased from 13 to 32%. The total count for KS2 Hull LAC in the Summer is 22 children.
8. Key Stage 4 Outcomes
Table 11: KS4 Outcomes by Percentage
Provisional KS4 Data 2015-16: Hull LAC Comparisons to City-Wide Averages Average A*-C in E 5 A*-C inc Progress KS4 1 A*-G 5 A*-G Attainment & M E & M 8 Score 8 Score City- Wide 55 5.7 +0.20
Hull LAC 72.2 63.9 19.4 16.7 3.5 -0.42
Hull LAC (Mainstream Schools Only) 91.3 86.9 28.6 28.6 3.8 -0.17
Notes on Year 11 Attainment
In 2015-16, 51 LAC were in Year 11. Of these:
6 children were Unaccompanied Asylum Seekers recently arrived into England, and were on English courses and therefore not entered for external examinations. These children are now in post-16 provision.
9 LAC on roll in Special schools, many below the entry levels for the above performance tables and are therefore not included in the data analysis. The Virtual School does record their achievement and progress through their PEPs and tracking.
36 LAC remain within KS4 data analysis, 23 in mainstream education (17 in Hull and 6 in OLA/ER mainstream schools), and the remaining 13 in Pupil Referral Units and Independent Provisions.
The figure for the 36 of 19.4% 5 A*-CEM is similar to 2015, and above the 2015 national average for LAC. There were some relatively high achievers in the cohort.
The new performance measures for the cohort of 36 are not strong, but with 13 of the pupils not completing their education in mainstream settings, they were unable to access the very academic Progress 8 and Attainment 8 full curriculum.
The 23 children in mainstream education are shown in the bottom line in the table.
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Stability at Key Stage 4:
Table 12: KS4 School Moves
Y11 Historical School Moves 2015-16
Y11 LAC Included 36 Primary Moves 59 Secondary Moves 48 Total 107
The 36 Year 11 LAC that were included in the data collection had experienced a total of 107 in year school moves between them. This does not include compulsory transition from Nursery to Primary, and Primary to Secondary.
Of the 7 highest achievers within the cohort, they had recorded a total of 9 primary school moves and 3 secondary moves within their time at school (regardless of time in care). The lowest 7 achieving LAC within the cohort were recorded to have had 14 primary moves and 27 secondary school moves, reflecting national data linking achievement, or lack of, with a pattern of school moves and disruption to education.
Within the cohort, 11 children were recorded to have more than 1 secondary school move, all of whom received a negative progress 8 score and did not achieve their expected grades.
A total of 132 placement moves were recorded for the 36 LAC within the cohort, giving an average of almost 4 placement moves per child across their time in care.
Of the 10 children that had the highest number of placement moves, only 1 achieved a C or above in English and Maths at KS4. The evidence suggests a strong correlation between school and foster placement stability and attainment.
Table 13: KS4 LAC by SEN Outcomes
5 A* -C inc Avg. Att 8 Level ofSEN 1 A*-G 5 A*-G A*-C inc E&M E&M Score K (Total 12 10 8 2 2 3.6 LAC) S (Total 4 2 2 1 0 2.9 LAC)
Of the 36 LAC included in the KS4 outcomes, 17 were recorded to have some level of SEN, including 4 with a statement.
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9. LAC Making Expected Progress 2015-16
LAC At Age Related Expectation or Above- Termly Comparisons 2015-16 60%
50% 46.4% 45.5% 41.7% 43.1% 40% 33.6% 32.5% 30%
20%
10%
0% Autumn 2015 Autumn 2015 Spring 2016 Spring 2016 Maths Summer 2016 Summer 2016 English Maths English English Maths
In the 2015-16 academic year, a termly data collection was conducted by the Virtual School team’s Information Officer. Data was collected from all schools that had registered Hull children in care on roll
Two measures were collected for English and maths.
a. Progress measures based on Age Related Expectations b. Progress measures from starting point in school, or in care, whichever was most recent. This was assessed against school expectations/targets.
Using this data, the team could then analyse on both a city-wide and individual level in order to help identify needs and provide targeted interventions in each child’s Personal Education Plan, in order to boost each child’s progress across the year.
The above graph relates to all pupils in education aged 4-16 by. Age Related Expectations.
The school’s assessments show that increasing percentages of pupils were judged to be making age related progress in line with their peers.
The graph below takes into account that many children, when taken into care, are often well behind their peers. A number are placed in Special Schools. What progress are these children making from very low starting points? The graph shows that about two-thirds are making progress against the targets that schools set, and there was some evidence of improvement during the year.
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LAC at School Expectations/Progress- Termly Comparisons 2015-16 80%
67.7% 66.1% 66.1% 70% 63.7% 58.6% 60% 57.3%
50%
40%
30%
20%
10%
0% Autumn 2015 Autumn 2015 Spring 2016 Spring 2016 Maths Summer 2016 Summer 2016 English Maths English English Maths
The data collections allow termly comparisons to be made once all data has been grouped together. LAC are also given a RAG rating based on their progress at school expectations across the year which enables Education Coordinators to highlight any children given a Red rating.
Table 14: LAC by RAG Rating
LAC by RAG Rating- Summer 2016 In the Summer 2016 return, 12 children were rated ‘Well Below’ by their respective schools, which is Well Below 1 12 3.17% up on the 25 rated Well Below in the Spring term. Below 2 87 23.02% This is an example of VS staff being alerted to At 3 214 56.61% children who are dipping in education and Above 4 54 14.29% therefore can offer support and expertise to Well Above 5 11 2.91% schools and social workers in order to assist the child back on track. 10. Post 16 and Higher Education
The Virtual School team includes a Transition Worker, Sonya Wilkinson, whose remit is to support children in their transition from Year 11 to Year 12. Very few stay on into school sixth forms, and need to apply for college courses, or other training or employment with training. There is a high risk that some become NEET (Not in Education, Employment or Training), and Sonya works with Connexions and Social Workers to try to ensure the young people are engaged. The figures are often quite volatile for this cohort as some engage, then disengage.
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Table 15: Year 12 Destination Data:
September 2016 Total
YP engaged in full time higher education (i.e. studies beyond A level) 0
YP engaged part time in higher education (i.e. studies beyond A level) 0
YP engaged full time in education other than higher education 36
YP enaged part time in education other than higher education 2
YP engaged full time in training or employment (incl. Traineeship or Apprenticeship) 1
YP engaged part time in training or employment (incl. Traineeship or Apprenticeship) 0
YP not in edcuation, employment or training because of illness or disability 0
YP not in edcuation, employment or training: other circumstances ( NEET ) 5
YP not in education, employment or training due to pregnancy or parenting 0
December 2016 Total
YP engaged in full time higher education (i.e. studies beyond A level) 0
YP engaged part time in higher education (i.e. studies beyond A level) 0
YP engaged full time in education other than higher education 37
YP enaged part time in education other than higher education 2
YP engaged full time in training or employment (incl. Traineeship or Apprenticeship) 1
YP engaged part time in training or employment (incl. Traineeship or Apprenticeship) 0
YP not in edcuation, employment or training because of illness or disability 1
YP not in edcuation, employment or training: other circumstances ( NEET ) 2
YP not in education, employment or training due to pregnancy or parenting 1
The Transition Worker has been very successful in ensuring almost all Year 12 are engaged in learning
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Table 16: Number of Care Leavers in Higher Education
Academic Y1 Y2 Y3 Y4 Plus Total Year 2013-14 7 2 3 1 13 2014-15 8 8 0 0 16 2015-16 8 7 4 0 19
The upward trend in numbers is very positive.
Table 17: Total of Care Leavers in Higher Education
Numbers of Care Number at Number of Number at Uni Academic Year Leavers in University or Universities out of Hull Higher Ed. College Attended
2015-16 19 19 5 4
Around half of Hull care leavers usually attend either Hull University or Hull College (HE). The remainder in the current cohort are educated at the universities of York St John, Leeds Beckett, Leeds Trinity and Huddersfield. Courses being studied include Business Management, German, History, Popular Music, Sports Coaching, Japanese, Physics, Travel and Tourism, English Literature, Social Work and Sports Rehab. 11. Attendance and Exclusions for School Age LAC
The attendance of all Hull LAC, wherever they attend school, is tracked and monitored on a continuous basis, with phone calls to schools where unauthorised absences are identified.
Overall, attendance is good and improving as a consequence of rigorous this monitoring. Hull schools provide attendance and exclusion figures via online uploads which is transferred through to our ONE and ePEP systems. Hull LAC based outside of Hull have their attendance and exclusion marks monitored by an external company, Welfare Call, who provide up to date figures on a weekly basis direct to the Virtual School which is filtered into ONE and then produced into a report format.
Attendance of all LAC, when analysed month by month, remained fairly consistent over the year, and compared favourably to overall attendance statistics for children in Hull schools. The holiday leave, taken by carers in school times in previous years, has now almost ceased.
Table 18: 2015-16 Attendance by Month 2015-16 LAC Percentage 2015-16 LAC Percentage September 98.84% March 95.13%
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October 95.96% April 96.64% November 96.30% May 95.62% December 95.37% June 93.37% January 95.34% July 96.37% February 94.86% Year Average 95.53%
Table 19: 2015-16 Total Attendance by Year 2015-16 LAC Percentage 2015-16 LAC Percentage Year 11 83.43% Year 5 97.12% Year 10 87.97% Year 4 97.66% Year 9 93.20% Year 3 97.75% Year 8 97.47% Year 2 97.62% Year 7 96.90% Year 1 95.63% Year 6 97.00% Foundation 97.13%
In 2015-16, 31 children were recorded to have had attendance below 85% across the entire year. The KS4 cohort is the most problematic: children entering care at this age present a range of challenges to engage in education that is increasingly academic.
Table 20: LAC Exclusions by Academic Year No. of Pupils with No. of Fixed Term No. of Perm more than 1 Excl. 2014-15 Exclusions: Exclusions: Mark: 522 0 44 No. of Pupils with No. of Fixed Term No. of Perm more than 1 Excl. 2015-16 Exclusions: Exclusions: Mark: 399 0 34
Exclusions data is tracked and monitored in the same way as the attendance data; via the ONE, ePEP and Welfare Call systems.
Exclusions have seen a steady decline. The capacity and skills of staff working in schools and other settings, with support from the Virtual School team, is, we believe, having an impact. During VS team meetings, a list of poor attenders and children with multiple exclusions are brought to the meeting and discussed.
The 2014-15 academic year saw a dip in attendance and an increase in exclusions across the Christmas period, this was anticipated for the 2015-16 academic year to ensure more children were engaged via involvement of the Education Coordinators and PEP advisory teacher.
12. Personal Education Plans
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It is a statutory requirement for each looked after child to have a Personal Education Plan (PEP) which is reviewed six monthly, to ensure that every effort is being made to track and enhance their educational progress.
Hull implemented an ePEP (electronic PEP) system in 2012, an internet based online database which enables all registered users to read and input to their child’s PEP, wherever they are based.
2015 saw the launch of the Early Years PEP and 2016 the start of the roll out of the post 16 PEPs.
An audit was completed in September 2016 by the Information Officer in which 397 school age looked after pupils PEPs were checked across the entire academic year. It was revealed that 79% of PEPs were in date and updated regularly at the time of the audit. Some out of date PEPs were due to the integration of the new PEP Advisory Teacher, and will be updated in the near future.
A new feature added to ePEP also allowed the Virtual School team to RAG rate each PEP as it was completed. Since the new feature has been inputted, PEPs rated Acceptable or higher by an Education Coordinator or PEP Advisory Teacher is 96%. Overall PEPs rated Good or higher and in date stand at 78% , with a much higher figure for Primary age children.
Quality assurance arrangements for the PEPs included
• VS Education Co-ordinators attended PEP meetings to identify need. • VS Education Co-ordinators met Designated Teachers to support target-setting. • Multiple formats such as meetings, workshops, phone support, 1 to 1 mentoring to ensure all professionals are comfortable with using the system. • The PEP Advisory Teacher arranged and attended PEP meetings, as well as tracking all upcoming PEPs via a tracking spreadsheet. • Regular audits and reports are inputted to check the quality and quantity of PEPs on the system.
A continuous training programme via the Designated Teacher network meetings, bespoke workshops led by the Team Coordinator and Information Officer, as well as telephone support from the Team Coordinator has ensured that targets set at PEP meetings are now recorded on the system, rather than on paper, as previously. The Team Coordinator has also made regular visits directly to schools that may require 1 to 1 support, which has helped further establish relationships between the Virtual School team and educational settings within Hull.
Workshop Attendees since Sept 2015: 44
School ePEP Visits completed by Team Coordinator since Sept 2015: 23
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The need to provide additional resource to support the completion of Personal Education Plans was recognised by the Virtual Headteacher and the appointment of an ePEP Advisory Teacher on a one-year contract was incorporated in the 2014-15 Virtual School Service Delivery Plan. This has now been made permanent, with a second 0.6 post created for September 2016.
The Advisory Teacher has been able to provide advice about the most effective uses of the Pupil Premium Plus grant, supporting the identification of appropriate additional interventions and resources that are specific to teach young person’s needs. PEPs now contain qualitative and quantitative data for quality assurance purposes, new strategies are being injected into the young person’s education plan through SMART target setting, improving the quality of the learning experience.
The ePEP system is subject to regular review and a number of improvements are regularly made in dialogue with the developers. eCare Solutions, the developers of ePEP, continuously customise and develop the system based on reviews and feedback from our Local Authority.
The ePEP system is now the primary source for Designated Teachers to request Pupil Premium funding for LAC. In order to do this, the child must have an active PEP on the system, and SMART targets must be entered and agreed on a termly basis which includes the school’s planned use of the allocated pupil premium for each child. The system allows close scrutiny of all PEPs to ensure that high aspirations are evident for all children and that underachievement is being appropriately addressed with focussed interventions.
13. Pupil Premium for Looked After Children
The Pupil Premium Grant is managed by the Headteacher of the Virtual School in the best interests of children in care. The majority of the funding is allocated to schools to support their education. The funding available for each child from first day in care, up to £1900, is distributed termly, following termly reviews of the targets set in the ePEP.
Schools are required to request funding, when needed, via a target in the PEP and with accurate costings of interventions. The LA then checks these requests and, if appropriate, reimburses the schools on a termly basis for the interventions they’ve put in place. This ensures closer scrutiny and analysis as to what the money is being spent on.
Pupil Premium is also used to fund:
• The PEP Advisory Teachers • The licence for ePEP Manager • The services of Welfare Call to monitor the attendance of all out of county placements • The annual Celebration Event for Children in Care
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• Additional one to one tuition for pupils who are excluded and cannot be accommodated in the home. Children adopted from care who leave care under SGO/Residence Order are also eligible for £1900 Pupil Premium but this is claimed directly by schools via the census return, and is not managed by the Headteacher of the Virtual School.
In addition, Schools Forum made additional allocations to primary and secondary schools and academies of £1159 per pupil in 2014/15.
So far this financial year the LA has allocated Pupil Premium money for the following provisions:
• 1:1 Teaching or Support with both qualified and non-qualified teachers • ICT Resources including laptops, tablets and monitoring systems • Group work within schools • External agency support to assist with cognitive and emotional development • Other learning resources such as books and revision guides • Extra curricular activities such as music lessons • Training of school staff to enable enhanced support of LAC
14. Children in Care Celebration Event
A Celebration event took place on Monday 16 th November 2015 in the Guildhall in order to acknowledge and celebrate the progress, achievement and effort made by looked after children in Hull this past academic year. Two events took place, one for primary children and the other for secondary, attended by the Lord Mayor and the Portfolio Holder for Learning, Skills and Safeguarding Children.
The event was met with positive feedback from professionals, carers and children alike, and the next event is booked in for Thursday 24 th November 2016.
In total, 138 looked after children have been selected by their schools and social workers to receive awards. Primary Event Figures: 203 Guests (Inc. 57 looked after children) Secondary Event Figures: 157 Guests (Inc. 39 looked after children)
15. Miscellaneous support
In addition to regular support from Virtual School staff, the Headteacher conducted Ofsted style LAC Reviews at the invitation of one secondary school, one secondary academy, one secondary Alternative Learning provider/PRU and one primary Pupil Referral Unit. The purpose of these audits was to examine all aspects of practice from Governance to capturing the views of the young people, and to make supportive recommendations. In all cases the written reports were very well-received by the schools.
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A self-audit tool provided by the National Association of Virtual School Headteachers was distributed to all schools.
Briefings were provided for Foster Carers.
16. Letterbox Club Summary Report
The Letterbox Club programme is currently being delivered by the Hull Children’s University and is in its second year. This year 20 looked after children have been involved in the Letterbox Club programme. From May- October 124 one to one in-school sessions have been delivered. The sessions have included reading support, maths support and have also embedded social and emotional skills. A total of 19 schools have been involved with the programme and feedback has been overall very positive. All of the schools involved, who provided feedback, would want a looked after child in their school to participate if this were an option to them. The purpose of the Letterbox Club is to improve children’s confidence in reading and also their reading comprehension age. The impact is measured by completing a reading assessment (Neale Analysis of Reading Ability) at the beginning and at the end of the intervention. This year out of the 20 looked after children, 19 were tested pre and post intervention. 15 out of the 19 children made progress to their reading comprehension age 1 out of the 19 children stayed at the same reading comprehension age 3 out of the 19 children did not make any progress to their reading comprehension age During the course of the Letterbox Club intervention there were 3 placement breakdowns and 1 exclusion where the child was moved out of the school. The Letterbox Club programme not only offers in-school tutoring, but as well as this allows children enrolled to get involved in a wide-range of extra learning opportunities. From May- October a total of 82 extra learning hours were accumulated on various trips and experiences. These have included so far: a trip to London’s Tate Modern, a private screening of Roald Dahl’s BFG and one to one visits during the summer holiday to the central and surrounding libraries. From January up until the end of March 2017 schools are being offered additional one to one support sessions for the looked after children who have been enrolled on this year’s Letterbox Club programme. The sessions will be tailored around 3-4 objectives set by the school and planned and delivered by the Letterbox tutor. Examples of schools’ feedback: “The children have had access to engaging texts and all our children have positive attitudes towards the sessions. This in turn will support their attitudes towards reading in school. This
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vulnerable cohort greatly benefit from 1:1 sessions with a professional addressing their individual needs.”
“The tutor has built a good relationship with a child that has SEN and the child looks forward to the sessions. Communication has always been clear and professional.”
“The programme has helped to support through the provision of age appropriate reading materials which the individual can keep, use at home and share with other siblings or children in care. It has allowed for one to one support to be offered in helping to improve confidence in reading and in communicating with adults. Furthermore, the programme has been very useful in offering a facility to test and analyse reading ability to calculate reading ages which we have used in conjunction with our own whole school testing.”
17. Service Objectives for 2015-16
1. Ensure that LAC have access to a suitable range of high quality education placement options and that commissioning services take account of the duty to promote their educational achievement.
2. To close the attainment and progress gap between LAC and their peers, creating a culture of high aspirations.
3. Ensure the Virtual School has robust procedures in place to monitor the attendance and education progress of all LAC.
4. Ensure that all LAC have a care plan, of which the ePEP that focuses on educational outcomes, is an integral part.
5. Ensure that the educational achievements of eligible children aged 16 to 18 is promoted and transitions from care are supported.
6. Ensure the Virtual School team have the resources, time, training and support they need to discharge the duty effectively.
7. Ensure that there is appropriate accountability for reporting and governance of the Virtual School.
18. Case Studies
Child A
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Child A is a very complex and hard to engage young person who has extreme behaviour issues. They have found it extremely difficult to engage in mainstream education since Year 8.
Child A currently had a stable education placement in a PRU but found it extremely difficult to engage with the provision. The Virtual School supported the PRU to find alternative off- site provision and encouraged the young person to engage. Unfortunately there were regular changes of mind on the education package and therefore, despite the support, engagement was very limited.
The Secondary Education Co-ordinator and the Transition Worker worked closely together and managed to build up a relationship with Child A and help transition to post 16 provision.
The Transition Worker attended LAC Reviews and Core Groups in Year 11 so that she was fully up to date with Child A’s situation and able to build relationships in order to find an appropriate provision post 16. Support was provided in completing applications for various courses, accompanying to interviews and ensuring assessments were completed.
The young person has been engaging and attending “In Training”, which offers opportunities for young people to work on their Maths and English and also provides some work experience. This is five days a week. Some work experience at a discount store has been completed that has helped to redirect the young person’s ambition towards construction work. “In Training” is in the process of finding some work in this area.
Although Child A still struggles with education, the support the Virtual School have put in over many years is finally coming to fruition as the young person is now starting to understand and value education.
Child B
Child B was taken into care on a S31 owing to neglect and parental drug use. This YP has suffered a lot of rejection and endured much change which made him very vulnerable. This YP also made a disclosure and an investigation is still ongoing. Initially, a foster placement was found and the YP was attending a Secondary School in the city when he expressed a wish to live with family members and was moved to out of county. He was now living with maternal grandfather and step-grandmother in a very isolated village where his grandparents had a particular social standing within the community and were very punitive in their response to B’s perceived inappropriate behaviours at school and in the locality. At school B was struggling with being ‘different’ from the other young people. He had several fixed term exclusions and was referred to a C&YP mental health service. After about a year, B decided he no longer wanted to live with his grandparents and was returned to Hull in the full knowledge that he would have to reside in a LA children’s home. He also requested to return to the school he had been attending prior to leaving Hull.
The Virtual School’s Education Co-ordinator (EC) became involved at this point to support the school who were concerned that he may not reintegrate well, particularly taking into
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account his experiences out of county. Initially B seemed to settle well and his first PEP meeting was very positive. However, it soon became evident that he was struggling to cope with the routines and structures at the school and he began absconding, first from some of his lessons and then from school altogether, raising concerns for his safety. B began to disengage from more and more of his education and was being internally or f/t excluded on a regular basis. The EC convened a number of professionals’ meetings offering advice and strategies for working with the YP’s anxieties and also worked with the home in advising on strategies to encourage B’s attendance at school. The EC visited B on numerous occasions and began to form a positive relationship with him such that he would speak to openly and at length about his anxieties around attending his mainstream school.
The school felt they had exhausted all of their strategies so the EC advised them to consider commissioning a place on Rise Academy’s outreach programme whereby B would remain on roll at his original school but access sessions from an Emotional Literacy Support Assistant through ‘Rise Above’. Rise Academy liaised with the school to develop a timetable of provision which would include sessions at both Rise and at B’s original school with a view to reintegrating him back into the mainstream setting as soon as he was ready. B settled into Rise very well but continued to struggle with sessions in the mainstream setting, especially when the lesson he was engaging with the most was removed from his timetable. At Rise Academy B engaged with the sessions very well and his provision was increased to include Maths and English. His confidence grew and he began to achieve full attendance with no incidences of absconding.
During this time B returned home to his mother’s care, whilst still remaining on a S31, and his mother reported that he was much more settled and actually enjoyed going to school every day. This being the case, following a review of his provision at Rise, B was taken onto their roll full time and his timetable now includes a wide range of qualification opportunities including GCSE Maths and English. The EC visits B regularly in the school and he is always happy to see her. He has a very good relationship with the staff at Rise and they speak very highly of him. He has made good progress in his studies and is on target to achieve a range of GCSE and equivalent qualifications by the end of Year 11.
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Hull Virtual School for Looked After Children Area Committee Pupil Premium Report East Area Committee
The Pupil Premium Plus (notionally £1900 per child held by the Headteacher) is available in full to schools, but the amount claimed per child varies according to needs. It is paid in termly instalments.
Designated Teachers in schools are required to request Pupil Premium Plus funding for looked after children to the Virtual School Headteacher via the electronic Personal Education Plan (ePEP) system. This is by setting costed SMART targets (Specific, Measurable, Achievable, Relevant, Timebound ) and based on each child’s academic performance. They should be set and reviewed on a termly basis, using best practice advice from Ofsted and the Virtual School. Teachers are expected to add additional comments and ratings about the child’s progress in relation to each of the SMART targets submitted.
Once a funding request has been submitted by the school, it is reviewed by the Virtual School team, who can accept, amend or decline the funding request. When agreed, the funding is sent electronically each term.
Additional funding requests can be submitted on a termly basis and these are reviewed by the Headteacher and the Virtual School Management Board.
Count of LAC Claims Made School that made PP Total Cost 15-16 claims 2015-16 Andrew Marvell 10 34 £23,823.00 Dorchester Academy 4 12 £9,304.40 Longhill Primary 1 4 £1,332.00 Maybury Primary 1 3 £1,415.56 Spring Cottage 3 23 £7,707.17 Sutton Park Academy 3 10 £4,850.00 Thanet Primary 2 2 £1,000.00 Tweendykes Academy 6 14 £18,064.00 Wansbeck Primary 4 6 £3,693.68 Whitehouse 1 1 £8,000.00 Winifred Holtby 13 26 £4,933.46 Total for East Area Committee 48 135 £84,123.27
• £20,345 was given to schools via Pupil Premium bid forms. These bid forms are not aimed directly for specific children but can be used to help an entire cohort. Three bid forms were submitted within the East area committee: Dorchester, Whitehouse and Tweendykes.
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• Between April 2015-April 2016, the average LAC within the East area committee received £1752 each in PP funding across the financial year.
• Bellfield, Ings, Mountbatten, Neasden and St James Primary were schools that did not submit any funding requests in the last financial year because they didn’t have any LAC on roll (aside from 1 child at Bellfield and 2 at Neasden).
East Area Committee Pupil Premium Claims by type of spend 2015-16 Within the ePEP system, schools are asked to state 100 95 which category the funding 90 request falls under. 80 The graph to the left shows 70 what type of claims the 60 schools made, with the 50 majority being for directly 40 aiding the child’s 30 30 achievement. 20 The Various/Bid Form is for 7 10 3 0 0 schools that have requested 0 additional funding that aren’t Achievement Attendance Social Transition Various/Bid Other Behaviour Forms specific to an individual child.
East Area Committee by intervention type: April 2015-April 2016 £25,000
£20,346 £20,000 £18,937
£14,534 £15,000 £13,030
£10,000
£5,195 £5,000 £3,374 £2,382 £1,834 £2,103 £1,718 £650 £20 £0
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The average claim for East area committee LAC £623 between April 2015- April 2016 was £623. This Average cost of each PP claimed shows that teachers are not claiming all of their between April 2015-16 (between all funding at once and are instead spreading it 135 requests) for East area LAC. across several claims throughout the year.
Between 11 schools in the East area committee £7647 that had LAC on role and were claiming PP Average amount claimed by each East funding, on average each school claimed £7647 area committee school between April throughout the year. 2015-16 with LAC on roll.
Total Number of LAC that had PP Total number of Area Committee claims between Total £ Spent 2015-2016 Claims April 2015- April 2016 East 135 46 £84,123.27 West 67 24 £28,495.03 North 155 37 £148,825.61 North Carr 119 56 £172,156.22 Park 134 47 £68,580.27 Riverside 158 62 £118,458.33 Wyke 57 14 £15,095.53 Total 825 285 £635,734.26
The above table represents the city-wide total number of claims and money spent for LAC within the financial year 2015-16. It does not include LAC placed in other Local Authority schools, who are also eligible for Pupil Premium funding, or funding used by the Virtual School to directly
support children across a number of schools and those children between placements requiring intensive support.
A single child can have several claims depending on how many targets were set out for them on the ePEP system and the amount of funding requested from each target.
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Briefing Paper to the East Area Committee Wards : Ings, Longhill, Sutton 6 July 2017
Streetscene Service Highways Report
Briefing Paper of the City Streetscene Manager
1. Purpose of the Paper and Summary
1.1 This paper informs Members of the progress of highway related projects and schemes together with anticipated dates for completion and costs.
2. Background
2.1 The table attached to this paper provides an update on progress of highway projects and schemes. It forms part of a series summarising activities underway, usually issued on a quarterly basis.
3. Issues for Consideration
3.1 Progress and Exceptions – We have received a reduced budget allocation for the 2017/18 Capital Programme, however there is a possibility of further funding which is yet to be determined. The Surface Dressing programme in the East Area is due to commence on site in late July. Works are ongoing on scheme 1092 – Church Street, Bus Stop.
4. Next steps
4.1 This paper provides the Area Committee with a report on progress of highway related projects and that reporting on such projects will continue on a quarterly basis.
Andy Burton City Streetscene Manager
Contact Officer: Richard Townend Telephone No. : 01482 614854
Officer Interests: None
Background Documents: - None
Author: Page 75 of 110 Status: Date: 28/06/2017 Page 1 of 1
Page 76 of 110 Kingston upon Hull City Council Streetscene Services – Transport and Asset Management Quarterly Performance Report – July 2017
East Area
Capital Programme Schemes Carriageways Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 1058 Longhill Hopewell Road (Grange Road - Taylor Mar-15 Aug-17 £85,500 Contract to be put out to tender in July Avenue) reconstruction & resurfacing 1058 Longhill Amethyst Road (Barham Road to Mar-15 Aug-17 £50,000 Contract to be put out to tender in July Amethyst semi circle) - Concrete Repairs
Carriageways Micro Surfacing / Surface Dressing Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 1107 Ings Brixton Close - Micro Surfacing Nov-16 Nov-17 £13,500 Scheme Complete
1108 Ings Savoy Road (Bellfield Avenue to Ings Nov-16 Aug-17 £16,500 Due on site end of July Road) - Surface Dressing 1108 Ings Ings Road (Savoy Road to Cavendish Nov-16 Aug-17 £21,600 Due on site end of July Road) - Surface Dressing 1108 Ings Holderness Road, inbound & outbound Nov-16 Aug-17 £27,000 Due on site end of July (Ings Road to Marfleet Lane) - Surface Dressing 1108 Sutton Nidderdale (Littondale to Cheviotdale) - Nov-16 Aug-17 £14,900 Removed as condition is too poor for surface dressing Surface Dressing 1108 Longhill Belvedere Drive - Surface Dressing Nov-16 Aug-17 £10,500 Removed due to budget cuts - concrete surface to be overlaid in junction where condition is poor
Footways Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme 1052 Longhill Frome Road Mar-16 Mar-17 £45,000 Scheme Complete
- Longhill Belvedere Drive Mar-17 Mar-18 £62,000 Due on site July 2017
Footways Slurry Sealing Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme ------No programme in 2017/18 due to budget cuts
Street Lighting Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme - Ings Balham Avenue May-16 Mar-17 £3,600 Scheme Complete
- Longhill Hartford Walk - - £2,000 Order raised - on KWL programme
- Ings Ings Road - Column replacement Jun-16 Mar-17 £32,000 Scheme Complete
- Sutton Kingfisher Close - - £7,500 Order raised - on KWL programme
- Ings Maybury Road Jul-16 Mar-17 £13,000 Scheme Complete
- Longhill Radstock Walk - - £2,000 Scheme Complete
- Longhill Shipton Close - - £3,000 Order raised - on KWL programme
Bridges and Structures Scheme Ward Scheme Details Entered Target Date Estimated Value Current Position No. Programme ------No Schemes
Integrated Transport Schemes Scheme Ward Scheme Details Consultation TRO Req. Entered Target for Estimate Current Position No. Required Programme completion of value scheme Date
Page 77 of 110 Kingston upon Hull City Council Streetscene Services – Transport and Asset Management Quarterly Performance Report – July 2017
East Area
890 Longhill Milne Road - Parking Layby No Yes Dec-14 - £40,000 TRO Sealed. Kcom diversion works complete, order placed with Highway Operations to construct layby 1017 Sutton Sutton Village - 20mph Road Marking No No Nov-15 - £1,080 Work issued to road Roundels marking contractor 1085 Ings Wilberforce College - Pedestrian No No Nov-15 - £11,000 Awaiting funding Refuge Island allocation 1141 Ings Perivale Close / Petersham Close - Yes Yes - Jun-17 Developer TRO Sealed Housing Development TRO Funded
Area Schemes Scheme Ward Scheme Details Consultation TRO Req. Entered Target for Estimate Current Position No. Required Programme completion of value scheme Date - Sutton Grandale Crossing definition - - - - - Awaiting Funding Allocation - Sutton Sutton Footpath repairs various No No Jul-16 - £70,000 Order raised on hold locations due to potential boundary changes 1086 Sutton Kingfisher Close - Car Parking Area No No Aug-16 - £1,000 Initial design and cost Design Feasibility estimate provided, request for additional flood alleviation designs received 1092 Sutton Church Street - Bus Stop Relocation Yes No Aug-16 - £12,000 Construction stage
1134 Sutton Dorchester Road - Traffic Calming Yes Yes Feb-17 - - Design Stage
Third Party Schemes Scheme Ward Scheme Details Consultation TRO Req. Entered Estimate value Current Position No. Required Programme ------No Schemes
Potential Schemes Being Investigated Prior to Entering the Capital Programme Carriageways Scheme Ward Scheme Details Estimated Current Position No. Value - Sutton Nidderdale £35,000 Under consideration if extra funding is allocated - Sutton Dorchester Road £50,000 Under consideration if extra funding is allocated
Footways Scheme Ward Scheme Details Estimated Current Position No. Value - Longhill Calder Grove £20,000 Further funding required after budget cut
- Ings Dunvegan Road - North Side£30,000 Further funding required after budget cut
Street Lighting Scheme Ward Scheme Details Estimated Current Position No. Value
Integrated Transport Schemes Scheme Ward Scheme Details Estimated Current Position No. Value - Ings / Longhill / Saltshouse Road Study - Scoping to include movements through from Kingswood, due for release in 2016/17 Sutton
Area Schemes Scheme Ward Scheme Details Consultation TRO Estimated Value Current Position No. Required Required
28th June 2017
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Briefing Note to the East Area Committee Wards: Ings, Longhill 6 July 2017 and Sutton
East Area Neighbourhood Management Update
Briefing Note of the City Neighbourhoods and Housing Manager
1. Purpose of the Paper and Summary
1.1 To provide an update to the East Area Committee on ward activity across the Area.
2. Background
2.1 The Area Team consult, involve and work closely with Ward Councillors, residents and partner agencies to develop and implement plans that link into the City Plan whilst also addressing local priorities and the needs of local communities.
3. Sutton Ward update
Ward Priorities
3.1 Priority 1: To Combat Dog Fouling in the Sutton Ward Problem Manager: Humberside Police and East Area Team
Dog fouling remains as the Sutton Ward Priority but there has been no significant increase in occurrence since the last report. Dog fouling is an environmental blight which affects all wards in the city. It is notoriously difficult to catch those allowing their dogs to foul without picking up after them. Sutton Ward has issued over 20,000 dog bags over the last 6 years through a variety of public engagement events and through Customer Service Centres, Libraries and Housing Offices. A campaign of public information has included lamp post legal signs and currently newsletter public information articles continue to be utilised to persist with the environmental message.
Achievements
3.2 Jack Harrison MC VC Commemorative Centenary Event - over 500 people attended the 100 th anniversary of the Battle of Oppey Wood
Author: Neighbourhoods Co-ordinators -Page East 79 of 110 Status: FINAL Date: 28/06/2017 commemorated at Sutton Village 7 th May. The heroic actions of Temporary 2 nd Lt. Jack Harrison MC VC, already a sporting hero for Hull FC, were commemorated because he laid down his life for his comrades in the Great War and was subsequently awarded the Victoria Cross. The residents of Sutton Ward turned out in force to pay their respects at St. James Church and Sutton War Memorial where the City marked the centenary of his passing with a full Civic Event attended by the Lord Mayor of Hull and the Lord-Lieutenant of the East Riding of Yorkshire as well as many elected members paying tribute.
Progress Updates
3.3 Sutton Road/Dorchester Greenspace Protection Scheme - trees and shrub planting now complete. Additional tigers teeth and selective street furniture will complete this important environmental corridor which makes up the south-eastern border of the Sutton Ward.
Future Plans
3.4 Barbara Robson Playing Fields will be hosting a Summer Spectacular, the event organised by the Sutton Events Committee will be from 27 th July to 31 st July. Local community groups in Sutton and members of Showman’s Guild will provide a fair at this popular annual event which attracts thousands of people over the weekend.
3.5 Dorchester Summer Gala - the East Area Team in conjunction with The Dorchester Road and Midmere Avenue Residents Association (DRAMA) will provide a fun event for children and families on the Dorchester Road Estate which is one of the Sutton Wards most deprived neighbourhoods. A Punch and Judy show and mini fairground rides and host of family activities organised for DRAMA will feature in a fun packed day.
4. Ings Ward
Ward Priorities
4.1 Priority 1: Combat arson and anti-social behaviour in the regeneration area Problem Manager: J Robinson, Regeneration Team, Hull City Council
The priority remains a focus of the current ward tasking process particularly in the run up to the school summer holidays. The Regeneration Team continue to monitor the area daily and respond to reports of issues as they arise.
4.2 Priority 2: Combat shed and garage burglaries Problem Manager: Inspector Peasgood
Author: Neighbourhoods Co-ordinators -Page East 80 of 110 Status: FINAL Date: 28/06/2017 The priority was reviewed at the East 3 Ward Tasking meeting 15 June 2017 following the crime and safety day in May. The priority remains pending information from the Police showing whether shed and garage burglaries are a pressing issue.
Achievements
4.3 Pickering and Ferens Homes hanging basket event – a make your own hanging basket event took place at the Pickering and Ferens Homes site at Maybury Road on 13 June 2017. It was arranged because some residents have mobility issues and could not attend the main hanging basket days that took place in May at a venue on the Ings estate. The event was well received by residents who mixed with Ings Ward Councillors and Officers from the Council and Pickering and Ferens to discuss issues affecting them.
Progress Updates
4.4 Grasby Park Gala – Ings Councillors have confirmed the content and activities they would like to see on offer to residents. Arrangements are currently being made to secure providers and partners for the date of the Gala which is 12 August 2017. Partners and agencies including the Police and Fire Services have been advised of the event.
Future Plans
4.5 Highways projects – a number of highways projects will be evaluated and collated to enable Ings Councillors to prioritise ward budget (capital) spend for the remainder of the financial year. Once these are identified they will be commissioned on a case by case basis.
4.6 Grasby Park landscaping - funding from the ward budget and Area Housing funds has been secured to remove all the shrub beds within Grasby Park following ongoing complaints from local residents and users of the park regarding litter and detritus within the bushes. Once removed, this will improve the appearance of the park and create a better environment whilst reducing maintenance costs.
4.7 Waldegrave Avenue target hardening – following consultation with residents about speeding vehicles, an issue was identified with motor bikes and mopeds riding across the green space between Waldegrave Avenue and Tilworth Road. Work will be undertaken shortly to erect 0.9 metre bow topped fencing at the green space and two chicanes for the footpaths bordering the green space.
5. Longhill Ward
Ward Priorities
5.1 Priority 1: To combat dog fouling throughout Longhill Ward.
Author: Neighbourhoods Co-ordinators -Page East 81 of 110 Status: FINAL Date: 28/06/2017 Problem Managers: Area Team, Humberside Police
Dog fouling remains an issue in Longhill Ward particularly on Alderman Kneeshaw Playing Fields. A survey of litter bin provision on this site has been conducted to identify numbers of bins and locations with the aim to relocate some of the current provision into areas where they can more readily be accessed by the dog walkers.
Achievements
5.2 Wild flower planting on the hills on Alderman Kneeshaw Playing Fields has been undertaken working with volunteers from Andrew Marvell School. This will hopefully improve both the appearance of the slope as well as improving biodiversity in the area.
5.3 Funding from the ward budget has been allocated to support St.Margaret’s Welcome Centre; it plans to become a fare-share centre which will be able to distribute food in the area.
Progress Updates
5.4 Consultation with residents over parking issues on Summer Meadows has been conducted. The issue will now be forwarded to the Highways Team to introduce a Traffic Regulation Order (TRO) which will introduce new parking restrictions aimed to resolve the residents issues.
5.5 Notice has been served on the owner of a property in disrepair on Longhill estate. No appeal against the notice has been received which will result in the improvement works being conducted by the council.
Future Plans
5.6 AKRC Summer Gala is being supported again this year through the ward budget. Plans for the event which will be similar to previous years are nearing completion with a variety of attractions to engage local residents.
6. Next steps
6.1 The Area Team will continue to work closely with Ward Councillors, local community groups, schools and other East Area partners to identify issues and deliver solutions whilst providing support to access community funding which is available to meet ward priorities and improve the quality of life for local residents.
Dave Richmond City Manager Housing and Neighbourhoods
Author: Neighbourhoods Co-ordinators -Page East 82 of 110 Status: FINAL Date: 28/06/2017 Contact Officer: East Area Team Telephone No: 61 Officer Interests: None Background Documents: None
Author: Neighbourhoods Co-ordinators -Page East 83 of 110 Status: FINAL Date: 28/06/2017
Page 84 of 110
Report to the East Area Committee 6th July, 2017 Wards: Ings, Longhill and Sutton
East Ward Budgets
Report of the City Neighbourhoods & Housing Manager
1. Purpose of the Report and Summary
1.1 To update the Committee on the 2017-18 Ward revenue and capital budgets for the East Area.
1.2 To obtain the Area Committee’s recommendation on a Sutton Ward project that has been referred to the Area Committee in line with the agreed ward budget delegation procedures.
2. Recommendations
2.1 That the Ward budget balance for each ward as set out in paragraphs 6.2, 6.3 and 6.4 be noted.
2.2 That the Area Committee considers the provision of a hardstanding across a grass verge on Wareham Close.
3. Reasons for Recommendations
3.1 To inform Members of the unallocated Ward budgets in the East Area to ensure the consideration of all future applications is within the total available balances for the Ward.
3.2 The agreed Ward budget delegation procedure requires Ward projects where unanimous agreement cannot be reached by the relevant Ward Councillors to be submitted to the Area Committee for determination.
4. Impact on other Executive Committees (including Area Committees)
4.1 There would not be any impact on other Area Committees or other executive committees.
5. Background
5.1 All Wards are allocated a revenue and capital allocation in 2017-18 to award to projects that can demonstrate a positive impact on the
Author: Alastair Shaw Page 85 of 110 Status: FINAL Date: 28/06/2017 Page 1 of 5 targeted community. Applications are considered on their own merit and funding is allocated in accordance with the specified criteria for the budget. Budget balances are contained within the body of this report.
5.2 The Ward Budget delegation procedures were agreed by the East Area Committee at its meeting held on 1st June, 2017. These provide the Community Manager (Neighbourhoods) with the authority to authorise expenditure against all applications for funding from the Ward budgets following consultation with the relevant Ward members except where unanimous agreement cannot be reached by the relevant Ward Councillors in which case the application is to be submitted to the Area Committee for consideration.
6. Issues for Consideration
6.1 The following budget figures reflect the 2017-18 allocations for the East Area. Carry-forward figures from 2016-17 have yet to be confirmed. The final budget figures will be tabled at Ward member briefings and included in future papers to this Committee.
6.2 Funds available to Ings Ward 2017/2018
Funds Budget Amount Allocated remaining 2017/2018 £ £ Ward budget (revenue) 8,391 2,755 Ward budget (capital) 43,475 33,921 S.106 263,920
6.3 Funds available to Longhill Ward 2017/2018
Funds Budget Amount Allocated remaining 2017/2018 £ £ Ward budget (revenue) 8,803 8,803 Ward budget (capital) 45,612 45,612 S.106 0
6.4 Funds available to Sutton Ward 2017/2018
Funds Budget Amount Allocated remaining 2017/2018 £ £ Ward budget (revenue) 8,286 2,276 Author: Alastair Shaw Page 86 of 110 Status: FINAL Date: 28/06/2017 Page 2 of 5 Ward budget (capital) 42,934 0 S.106 160,430
6.5 Following discussions between a resident of Wareham Close and Ward members, a request has been submitted for the provision of a hard surfaced path way over a grass verge between the adopted footway and the carriageway.
6.6 The total cost of the project is estimated at £500 (capital), following consultation with colleagues in Streetscene Services. In considering the application, the Sutton Ward members have been unable to reach agreement as to whether the project should proceed. Neither the need for the hard surfacing or the wider community benefit is immediately evident. In line with the agreed ward budget delegation procedures, the matter is referred to the Area Committee for a decision.
7. Options and Risk Assessment
Proposed Path across Grass Verge – Wareham Close
7.1 Option 1 – Progress with the provision of a surfaced footway across the identified grass verge.
7.2 This option supports a resident’s request for a footway over a grass verge between the adopted footpath in front of the property and the carriageway. Residents of adjoining properties would also be able to use the pathway to access the highway, although it has not been evidenced that there is any general desire or need for this locally.
7.3 There is a low risk grass cuttings could cover the footpath, creating a possible slip hazard in wet weather. Completion of the project might also raise a risk of further requests from residents for hard surfacing across grass verges outside their properties resulting in a need to consider each application individually. Future maintenance of the footway would fall upon the Council as highway authority.
7.4 Option 2 – not progress with the proposed creation of a path across a grass verge on Wareham Close. There are no perceived risks as grass verges are common throughout the city and have no record of causing accident or danger and are seen by many as a valuable amenity. The funding required could also be applied to projects that have a wider and more significant community benefit.
8. Consultation
8.1 Discussions on the proposed new path across a grass verge on Wareham Close have taken place with the Sutton Ward members via the Ward briefings and email correspondence. Referral of the project to the Area Committee is in line with Ward Budget decision making protocols agreed by the Area Committee.
Author: Alastair Shaw Page 87 of 110 Status: FINAL Date: 28/06/2017 Page 3 of 5
9. Comments of the Town Clerk (Monitoring Officer)
9.1 The power to allocate community funding from Ward budgets is available under S. 1 Localism Act 2011. However, expenditure upon maintenance or improvement of the adopted highway is a function of the local highway authority under Ss 41and 62 of the Highways Act 1980. There does not appear to be any perceived need for hard surfacing of the grass verge in other parts of the City by the Council as highway authority and therefore the need must be questioned here. It is not clear what wider community benefit would be generated by this action. Although the cost appears to be low, it is possible that there could be unforeseen additional costs should statutory undertakers’ equipment be located in the verge and access thereto made more difficult by the introduction of hard surfacing. On balance, this does not appear to be a good use of public funds and would not deliver best value, as required by S. 3 Local Government Act 1999. The proposal is therefore not supported.
10. Comments of the Section 151 Officer
10.1 The s151 Officer notes the recommendations of the report and has no further comment to make.
11. Comments of HR City Manager and compliance with the Equality Duty
11.1 There are no HR or equality duty implications arising from this report.
12. Comments of Overview and Scrutiny
12.1 This report has not been subject to scrutiny. (Ref. Sc4310).
Dave Richmond City Neighbourhoods & Housing Manager
Contact Officer: Alastair Shaw, Community Manager – Neighbourhoods (East & North)
Telephone No.: 01482 612270
Officer Interests: None
Background Documents: -
Author: Alastair Shaw Page 88 of 110 Status: FINAL Date: 28/06/2017 Page 4 of 5 Implications Matrix
I have informed and sought advice from HR, Yes Legal, Finance, Overview and Scrutiny and the Climate Change Advisor and any other key stakeholders i.e. Portfolio Holder, relevant Ward Members etc prior to submitting this report for official comments I have considered whether this report Yes requests a decision that is outside the Budget and Policy Framework approved by Council Value for money considerations have been Yes accounted for within the report
The report is approved by the relevant City Yes Manager I have included any procurement/commercial No issues/implications within the report
I have considered the potential media interest No in this report and liaised with the Media Team to ensure that they are briefed to respond to media interest. I have included any equalities and diversity Yes implications within the report and where necessary I have completed an Equalities Impact Assessment and the outcomes are included within the report Any Health and Safety implications are No included within the report Any human rights implications are included No within the report I have included any community safety Yes implications and paid regard to Section 17 of the Crime and Disorder Act within the report I have liaised with the Climate Change No Advisor and any environmental and climate change issues/sustainability implications are included within the report I have included information about how this Yes report contributes to the City Plan/ Area priorities within the report
Author: Alastair Shaw Page 89 of 110 Status: FINAL Date: 28/06/2017 Page 5 of 5
Page 90 of 110 Section 106 Money
East Area Committee
Summary
Ward Total s106 available Total s106 allocated/committed as Identified s106 underspend confirmed by Area Team Ings £100,116.61 £338,307.96 £72,032.71 Longhill 0 0 0 Sutton £167,934.62 £109,961.42 £0.00 Total available money £268,051.23 £448,269.38 £72,032.71
TABLE 1 - MONEY AVAILABLE
Application Number Legal File Reference Address Money Available Date to be used by Ward To be used for (as specified in the Notes s.106 agreement) 22922P 79585/182 Princes Royal phase 2 £98,422.18 27/09/2026 Ings Urban greenspace and play space Phase 2 payment nearby 26997 76673 Wembley Park Avenue £1,694.43 29/11/2020 Ings Urban greenspace provision nearby 30342A 79585/288 Astral Gardens £13,741.18 08/04/2026 Sutton Urban greenspace and/or playspace in the vicinity 12707X UU Leads Road £153,660.00 25/11/2025 Sutton Urban greenspace provision nearby 6760E 79585/167 east of 88 Tween Dykes Road £533.44 16/09/2025 Sutton Urban greenspace and play space Remaining fund as provision nearby most committed for Barb Robson Park
Total available £268,051.23
TABLE 2 - PROJECT ALLOCATIONS/STATUS
Project name Ward Legal File Reference Area Committee Project description and Planning application source Status Target Date to s106 funds committed s106 estimated Record costs (Concept/Procurement/Start/Complete Spend s106 underspend d) and project monitoring details supplied by Area Teams Barbara Robson Park Sutton 79585/168 (Church Street), 79585/181 Minute 71, 05/02/2015 Awaited 9647F, 10190G, 8333C, Procurement 03/08/2014, Jan. £1,717 + £4,056.75 + (Saltshouse Road), 79585/34 (Cramond 21878C, 6760E and 13558H 2024, 04/06/2019, £3,168.13 + £1,598.20 + Lodge), 79585/107 (Saltshouse Road) 01/12/2018 and £1,680 + £592.25 = and 79585/167 (Tweendykes Road) and 10/03/2021 £12,812.33 79585/16 (Church Street) Dorchester Road/Sutton Road Sutton Underspend from 79585/3 & 8 and Minute 38 1/10/15 Traveller restrictions to 21856F/G and 21878C Procurement 31/12/2012 £35,490.00 79585/107 urban greenspace including landscaping and tree planting.
Langsett Road Playground Sutton 77120 (Woodleigh Drive) Minute 88, East Area Play equipment 16444J Procurement 20/03/2017 £61,659.09 Committee 7 April 2016 refurbishment
Bellfield Park Ings 79585/104A (Camberwell Way), Minute 81. East Area Complementary play 29293E (£22K) and part Completed 27/10/19, £22K and part 79585/267, 79585/231 (Marfleet Avenue) Cttee 26/1/11 and equipment at Bellfield Park 29293F (£181,789.87) 27/10/2019 £181,789.87 and 79585/104B (Camberwell Way) 4/12/14 (£17,828.48)
Gleneagles Park Ings 79585/182 (Princess Royal) part Minute 71, 05/02/2015 Gleneagles Park ug - 22922P - £101,251.43 (part) Procurement 21/11/2024 £101,251.43 part fencing to open space and dog walking area - £31.5K
Ings Playing Fields Ings 79585/267 (284 Holderness Road), Minute 81. East Area Install a new muga - Ings 12486P (£10,739.66) and Project did not proceed as costs 27/10/19, 14/1/19, £22K + £10,739.66 and £1,032.71 plus 79585/231 (686 Marfleet Avenue) and Cttee 26/1/11 and PF (£71K) 30343B (£527) and part 29293F increased. 10/12/23 and £527 + part £181,789.87 £71K??? Fund needs re- 79585/104B (Camberwell Way) 4/12/14 (£181,789.87) 27/10/2019 allocation?
Western Gailes Way Ings 79585/182 (Princess Royal) part Minute 71, 05/02/2015 Western Gailes Way - TBD 22922P - £101,251.43 (part) Procurement 21/11/2024 £101,251.43 part
Total allocations £364,610.29
TABLE 3 - PROJECT COMPLETIONS
Project name Ward Legal File Reference Area Committee Project description and Planning application source Nature of work completed funded by Target Date to s106 funds committed s106 funds Record costs s106 and dates of completion Spend s106 underspend supplied by Area Teams Alderman Kneeshaw Park Longhill 79585B and 79585/150 Minute for 79585B Water play feature, 17038J, 32321 and 32322 10/04/2022 £6,656.48 + £10,002.19 + water play area awaited and Minute 11 relaxation area and vehicle £8,751.92 = £25,410.59 East Area Cttee 27/6/12 parking Page 91 of 110
Barbara Robson Playing Sutton 79585/3 and 8 East Area Cttee 16/5/12 Green gym equipment 21856F and G 2017 £75K Fields Barbara Robson Park Sutton 79585/16 Minute 82 3/10/13 (84 Improvements to park 13558H 5 years £300 Church Street) (£300) Barbara Robson Playing Sutton 79585/184 Minute 54. East Area Green gym equipment 22331A Fields Cttee 1/12/11 Barbara Robson Playing Sutton 79585/136 Minute 54. East Area Green gym equipment 3257L Not limited Fields Cttee 1/12/11 Bellfield and Grasby Park Ings 79585/267 Minute 82 3/10/13 (adj Play equipment 12486P 10 years £3,196.58 824 Holderness Rd) (£3,196.58) Allocated to T9494 Bellfield and Grasby Park Ings 79585/240 Minute 82 3/10/13 (62 Play equipment 28074C 5 years £2,532.35 Ings Road) (£2,532.35)
Bellfield and Grasby Park Ings 79585/231 Minute 82 3/10/13 (686 Play equipment 30343B Jan. 2024 £1,512 Marfleet Lane) (£985) and Dec14 to cover spend on T9494 Bellfield and Grasby Park Ings 79585/124 Minute 82 3/10/13 (140 Play equipment 29664 16/05/2017 £1,385.74 Western Gailes Way) (£1,385.74) Frome Road Park Longhill 79585/133B Minute 54. East Area BMX circuit and play area 24663C 17/10/2012 £21K £1,604.40 Cttee 1/12/11 (£44K) but s106 accounts for £21K
Grasby Park Ings 79585/104B Minute 81, 26/1/11 Park improvements 29293E/F 27/10/2019 £70K Ings muga, Bellfield Avenue Ings 79585/286 (£83,671.12) Minute 82, 3/10/13 Multi use games area and 31929 20/01/2024 £42,824.58 allocated for £40,846.54 (including environmental works Bellfield Muga £13,627.53 for pos and £27,219.01 for play)
Sutton Road Meadows Sutton 79585/3 & 8 and 79585/107 Minute 54. East Area Environmental works 21856F/G and 21878C 31/12/2012 .£100K £35,490 Cttee 1/12/11 including footpath and wild flower planting
TABLE 4 - PLANNING PERMISSIONS WITH s106 TABLE 4 - PLANNING PERMISSIONS WITH s106 Date of Agreement Legal File No. App No Address For Payment due Date Receipt use by Ward Amount £ Notes 22/03/2004 79585/9 12694D 1-15 Astoria Crescent Provision or enhancement 2 years following the Within 5 years Ings 2,002.40 s106 relates to of urban greenspace and commencement of the occupation of second or play space within the development or before dwelling not built as yet. vicinity of Astoria Cresent construction of the first dwelling
11/02/2013 79585/286 31929 N of Bellfield Ave, Urban greenspace / play On occupation of 50% of 10 years Ings Phase A - £55,160 for Development started between Mitcham Rd space in the vicinity dwellings in each phase. open space; £26,596 for mid May 2013. Part and Twickenham Close play space.Phase B - £985 payment received for (Ings Site D) per dwelling open space, phase A on 23/1/14 for £244 per child bedspace £83,436. Phase B for play space. underway at sv 13.2.15.
25/02/2013 79585/291a 31917 Plots 18,19, 20 Clear Urban greenspace / play 30 days from grant of Ings £2,955 POS; £2,196 play Payment request made View Close space in the vicinity permission space 17/4/13 and legal chasing with owner. Payment increased to £5332.02 for 3 dwellings although owner who has signed the UU has limited assets should legal proceedings be required.
20/02/2013 79585/291b 31916 Plot 21 Clear View Public open space / play Before commencement Ings £985 POS; £732 play Owner signed the UU Close space in the vicinity space has limited assets should legal proceedings be required. 03/12/2014 79585/311 32295A Perivale Close Urban greenspace in the Payment on first occupation or 10 years Ings £985 per dwelling pos, Ground works vicinity provision on-site on occupation £244 play and £30 bins. underway at sv 13.2.15 of 65th dwelling. 24/08/2016 UU 15/01618/Full Maybury Road Pos/play in accordance To pay open space and play To be used within 10 years Ings 18343.83 with £15,388.64 197 dwellings with the Area Action Plan. provision prior to occupation of toward site next to Flinton proposed. Site 75% buildings and recycle Primary School, £1,889.41 underway with bases provision contribution prior to for Barleigh Park and completed at sv 25% of dwellings occupation. £1,065.78 for Grasby Park 14/9/16 determined through the AAP.
Note 1 - As of 1 April 2015 no more than 4 x s106's can be used for any 1 project location as required under Planning Obligation regulation changes unless these were signed prior to April 2010. Note 2 - Urban greenspace nearby usually means within 1km of the planning application site or further should a project involve a park. Child play provision should also be provided less than 500m and without need to cross major roads or other barriers accessed from the planning application site. Note 3 - In using s106 funds it must be demonstrated (as part of the bid for s106) how the residents of new housing derived from the planning approval and related s106 will benefit from the works/project indicated. Updates 26/3/2015 and circ to Area Team 3/6/15 and circ to Area Team 12/10/15 and circ the Area Team 22/3/16 and circ to Area Team 29/04/2016 02/06/2016 15/09/2016 Page 92 of 110 27/09/2016 8/11/16 and circ AT Ings - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment ING021-Cap 12/13 East Area Team Community Safety Projects 5,401.52 113.50 5,288.02 INGS 004-Cap East Area Team Dropped kerbs Garrick Close 12/09/2014 0.00 0.00 Environmental scheme provision (bins, signs, INGS 006-Cap East Area Team benches) 24/09/2014 2,643.75 2,643.75 INGS 009-Cap East Area Team Gleneagles Park 29/01/2015 19,691.51 19,691.51 INGS 017-Cap Traffic Services 2 x bollards Winchester shops 03/03/2016 540.00 540.00 INGS 018-Cap Park Area Team East Park Path 03/03/2016 500.00 500.00 INGS 019-Cap East Area Team Fencing at drain bank 03/03/2016 1,284.50 1,284.50 INGS 020-Cap East Area Team Shed & base 0.00 0.00 INGS 022-Cap East Area Team Highways & Traffic schemes 50,421.46 50,421.46 INGS 023-Cap East Area Team Streetscene parks works 8,750.05 8,750.05 INGS 025-Cap Newground Youth Project Racing car 500.00 500.00 INGS 027-Cap East Area Team S106 projects 14/07/2016 10,403.60 7,000.00 3,403.60 INGS 028-Cap Parks & Gardens Target hardening Loglands 06/12/2016 1,100.00 1,100.00 INGS 029-Cap S&S Fabrications Gating scheme Ings Road/Eglinton Avenue 09/09/2016 0.00 0.00 INGS 030-Cap Hull Culture & Leisure Ings skate park lights 07/10/2016 1,211.00 1,211.00 INGS 034-Cap Traffic Services 2 x speed surveys Bellfield Avenue 17/02/2017 400.00 400.00 INGS 035-Cap Park Area Team Mick Ronson artwork 01/03/2017 1,500.00 1,500.00 INGS 036-Cap Autism Plus Muswell Court lunch club 29/03/2017 124.00 124.00 INGS 037-Cap Muswell TARA Garden tools 21/03/2017 740.51 740.51 0.00 INGS 038-Cap East Area Team Events 3,000.00 3,000.00 INGS 039-Cap East Area Team Highways schemes 4,562.19 4,562.19 0.00
Total Commitments from prev financial year 112,774.09
Projects 2017/18 - Ings Transfer of underspend budget 2016/17 118,860.91 Budget to allocate 2017/18 43,475.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment INGS 040-Cap Home Library Service Isolation project 07/06/2017 500.00 500.00 INGS 041-Cap Muswell TARA Cutlery & crockery 130.75 130.75 INGS 042-Cap Bayswater Court TARA External defibrillator cabinet 15/05/2017 650.00 650.00 0.00 INGS 043-Cap S3 Trading Team Grasby Park landscaping 01/06/2017 4,704.07 4,704.07 INGS 044-Cap KWL Ltd Time switch Ings skate park 15/05/2017 164.22 164.22 INGS 045-Cap S3 Trading Team Waldergrave Avenue target hardening 01/06/2017 1,118.58 1,118.58 INGS 046-Cap Autism Plus Container 2,286.00 2,286.00 INGS 047-Cap 0.00 0.00 0.00 Balance unallocated 17/18 33,921.38 Total balance unallocated / uncommitted 40,008.20 Actual Oracle Spend 8,504.01 Outstanding Commitments (allocated) 113,823.70
Page 93 of 110 Longhill - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment LONG 006-Cap LONG 003-CSF East Area Team Milne Road parking scheme 11/11/2014 40,813.01 40,813.01 LONG 013-Cap Streetscene Ark Royal improvements 29/09/2015 13,598.40 2,549.96 11,048.44 LONG 018-Cap East Area Team Noticeboard 654.00 654.00 LONG 022-Cap East Area Team Alderman Kneeshaw entrance improvements 20,000.00 20,000.00 LONG 023-Cap East Area Team Eatmount Centre improvements 19,780.00 19,780.00 LONG 024-Cap East Area Team Car parking scheme 9,834.98 9,834.98 0.00
Total Commitments from prev financial year 104,680.39
Projects 2017/18 - Longhill Transfer of underspend budget 2016/17 104,680.39
Budget to allocate 2017/18 45,612.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment LONG 025-Cap 0.00 0.00 0.00 0.00 0.00 Balance unallocated 17/18 45,612.00 Total balance unallocated / uncommitted 45,612.00 Actual Oracle Spend 2,549.96 Outstanding Commitments (allocated) 102,130.43
Page 94 of 110 Sutton - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment SC08-10/11 Sutton War Memorial SUT006-Cap 12/13 East Area Team 22/02/2011 140.00 140.00 S17/2008 Highways Noddle Hill footpath 14/11/2013 16,000.00 16,000.00 SUTT 029-Cap Highways Cormorant Close kerb entrance works 02/04/2015 2,750.00 2,750.00 SUTT 038-Cap East Area Team Langsett Park project 21/10/2015 168.88 168.88 SUTT 039-Cap East Area Team Sutton Shelter Belt relandscaping project 5,689.36 5,689.36 SUTT 041-Cap Traffic Services Slurry sealing Newtondale 16/03/2016 483.20 483.20 SUTT 048-Cap Traffic Services Church Street bus stops 05/12/2016 12,000.00 12,000.00 SUTT 050-Cap Traffic Services Sutton Village 20mph road markings 28/07/2016 540.00 540.00 Green space protection scheme Dorchester SUTT 052-Cap Parks & Gardens Road/Sutton Road (North) 07/02/2017 2,810.12 2,810.12 0.00 SUTT 053-Cap Highways 3 x speed tables 30,000.00 30,000.00 SUTT 054-Cap East Area Team Repairs to Dorchester Road speed bumps 26,534.58 26,534.58 0.00
Total Commitments from prev financial year 97,116.14
Projects 2017/18 - Sutton Transfer of underspend budget 2016/17 97,116.14
Budget to allocate 2017/18 42,934.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment SUTT 055-Cap NPS Jack Harrison memorial stone 04/05/2017 1,128.00 1,128.00 SUTT 056-Cap Parks & Gardens Ronson artwork and landscaping 01/06/2017 1,500.00 1,500.00 SUTT 057-Cap East Area Team Kingfisher flood and carpark 40,306.00 40,306.00 0.00 0.00 Balance unallocated 17/18 0.00 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 2,810.12 Outstanding Commitments (allocated) 137,240.02
Page 95 of 110
Page 96 of 110 Ings - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment INGS 007-Rev East Area Team Grasby Park event 11/03/2015 479.76 479.76 INGS 015-Rev Hollyhocks Presentation items for Community Volunteer 21/10/2015 40.00 40.00 INGS 017-Rev Streetscene Skip Days 1,931.50 1,931.50 INGS 031-Rev Park & East Area Teams In Bloom presentation night 47.78 47.78 INGS 032-Rev East Area Team Community volunteer fund 11/10/2016 160.00 160.00 INGS 035-Rev Newground Youth work 2,872.00 2,872.00 INGS 036-Rev Muswell TARA Event 21/03/2017 392.39 392.39 0.00 INGS 037-Rev East Area Team Newsletters and publicity 2,253.00 2,253.00 INGS 038-Rev East Area Team Events 5,918.63 5,918.63 0.00
Total Commitments from prev financial year 14,095.06
Projects 2017/18 - Ings Transfer of underspend budget 2016/17 14,095.06 Budget to allocate 2017/18 8,391.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment INGS 039-Rev East Area Team Hanging baskets 2017 12/04/2017 2,000.00 2,000.00 INGS 040-Rev East Area Team Grasby Park Event 2017 01/06/2017 2,000.00 2,000.00 INGS 041-Rev East Area Team Western Gails Way Event 2017 1,000.00 1,000.00 INGS 042-Rev Muswell TARA Garden tableware 130.75 130.75 INGS 043-Rev Active Skateboarding Skateboard sessions Ings skate park 01/06/2017 505.00 505.00 INGS 044-Rev 0.00 0.00 0.00 Balance unallocated 17/18 2,755.25 Total balance unallocated / uncommitted 2,755.25 Actual Oracle Spend 392.39 Outstanding Commitments (allocated) 19,338.42
Page 97 of 110 Longhill - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment LONG 015-Rev East Area Team Newsletters and publicity 30/09/2015 1,332.61 1,332.61 LONG 018-Rev Streetscene 2 x skip days 04/11/2015 2,748.13 2,748.13 LONG 021-Rev East Area Team Environmental schemes 10/08/2016 2,869.32 2,869.32 LONG 029-Rev Park & East Area Teams In Bloom presentation night 47.78 47.78 LONG 030-Rev Highways Brent Avenue feasibility 1,000.00 1,000.00 LONG 031-Rev Health funding 900.00 900.00 0.00
Total Commitments from prev financial year 8,897.84
Projects 2017/18 - Longhill Transfer of underspend budget 2016/17 8,897.84
Budget to allocate 2017/18 8,803.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment LONG 032-Rev 0.00 0.00 0.00 0.00 0.00 Balance unallocated 17/18 8,803.00 Total balance unallocated / uncommitted 8,803.00 Actual Oracle Spend 0.00 Outstanding Commitments (allocated) 8,897.84
Page 98 of 110 Sutton - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Project Number Name of organisation Project Details Approval Date from prev year 17/18 Commitment SUT002-Rev 13/14 East Area Team Sutton War Memorial planning fees 14/11/2013 500.00 500.00
SUTT 025-Rev Streetscene 1 x large skip for Blandford/Frampton/Dorchester 2,000.00 2,000.00 Design costs Kingfisher Close car park and flood SUTT 027-Rev scheme 1,000.00 1,000.00 SUTT 031-Rev Park & East Area Teams In Bloom presentation night 47.78 47.78 SUTT 032-Rev East Area Team Newsletters and publicity 4,295.65 4,295.65 SUTT 033-Rev East Area Team Dorchester Road Gala 4,000.00 4,000.00 0.00
Total Commitments from prev financial year 11,843.43
Projects 2017/18 - Sutton Transfer of underspend budget 2016/17 11,843.43
Budget to allocate 2017/18 8,286.00
Actual Spend per Amount Awarded Oracle Outstanding Project Number Name of organisation Project Details Approval Date £ (Commitment) 17/18 Commitment SUTT 034-Rev The Village Pantry Civic event buffet 07/05/2017 04/05/2017 975.00 975.00 0.00 SUTT 035-Rev Enfield Court Residents Association 1,035.00 1,035.00 SUTT 036-Rev Waste Management BOYRD 3,000.00 3,000.00
SUTT 037-Rev Parks & Gardens Replacement tree planting Barbara Robson park 500.00 500.00 Move bus stop and bench Church Street 500.00 500.00 0.00 0.00 Balance unallocated 17/18 2,276.00 Total balance unallocated / uncommitted 2,276.00 Actual Oracle Spend 975.00 Outstanding Commitments (allocated) 16,878.43
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Briefing Paper to the East Area Committee Wards : All Wards 6th July 2017
Work Programme
Briefing Paper of the of Head of Service Community and Scrutiny Manager
1. Purpose of the Paper and Summary
The purpose of this briefing paper is to update the East Area Committee on the Work Programme.
2. Background
The appendix attached provides an update on the Work Programme and provides further opportunity for Members to suggest future agenda items for discussion.
3. Issues for consideration
The Work Programme is noted and suggestions made for future agenda items for discussion by the East Committee Area.
4. Next steps
The Democratic Services Officer maintains the Work Programme for future meetings.
Briefing Paper of Alex Holgate, Committee and Scrutiny Manager
Contact Officer: Jordan Scott Telephone No. : 01482 613026
Officer Interests:- None
Background Documents: - Work Programme
Author: Page 101 of 110 Status: Date: 28/06/2017 Page 1 of 1
Page 102 of 110 East Area Committee Work Programme 2016/17 RED (R) - Action allocated by Committee - pending action
Chair: Councillor Thompson AMBER (A) - Matter is ongoing
Democratic Services Officer : Jordan GREEN (G) - Action is complete Scott Ext:3026 WP - Work Programme
New Item / Standard Upload RAG (Action and Responsible Minute Actioning DSO Comments Meeting Date Date Agenda Items Contact Officer Reason for submission and Actions arising Outcone Status Status + Agenda Procedural Officer Number Officer (H) (H) Relevant Code) Items (P/S/Q/A)
PENDING TIMEFRAME
City Reason: To provide an update further to the housing service which is Neighbourhoods currently undertaking a full review and the future direction and options TBC N INFORMATION POINTS Mark McEgan WP and Housing available for the four Information Points in the city is currently being Manager researched. A report is expected in the summer of 2017.
City REVIEW OF AGE RESTRICTION IN COUNCIL Neighbourhoods Dave Richmond/ TBC N Allocation Procedure WP HOUSING and Housing Mark McEgan Manager
TBC N Andrew Wilson WP A UPDATE ON PARKS IN THE EAST AREA
July/Sept N Strengthening the Corporate Parenting Role Michelle Priest WP
OCT -DEC A ANNUAL EDUCATION UPDATE Graham Talbot to update the Committee on education related issues WP
City Learning and feedback and update on how pupil premium is being used (anticipated JUL-OCT A PUPIL PREMIUM (HULL VIRTUAL SCHOOL) Geoff Dobbs WP Skills Manager between July and Oct annually)
Apr-17 N Annual Disposal Programme John Haymes This report will pick up progress on disposals previously approved WP A
STANDARD ITEMS
Inspector To provide an update on policing and community safety activities in the S WP A Peasgood East Area COMMUNITY SAFETY UPDATE
S Chris Dearing To provide an update on regeneration projects within the East Area WP A REGENERATION PROJECTS
Jul, Oct, Dec, To provide an update on highways related schemes and projects in the Q Andy Burton WP A Feb, Apr East Area HIGHWAYS QUARTERLY UPDATE To update Members on the performance of the East Area Landlord Feb, Apr, Jul, Services Team and Housing Investment Team Q Debbie Akester WP A Oct, HOUSING PERFORMANCE REPORT Last updated oct 2016 To update the Committee on the current HRA budget position Feb, Apr, Jul, Q Debbie Akester WP A Oct, HRA BUDGET UPDATE Last updated oct 2016
To provide an update on the projects and activities undertaken by the S Jane Price WP A AREA AND NEIGHBOURHOOD MANAGEMENT Area Team UPDATE
To provide an update in relation to Ward Budgets and applications S Jane Price WP A received AREA FUNDS ADHOC EAST AREA PARTNERSHIP MINUTES Sylvia Bilsby WP A S RESOLUTIONS LIST DSO To provide an upate on outstanding actions identified by the Committee WP A S WORK PROGRAMME DSO WP A
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Briefing Paper to the East Area Committee Wards : All Wards
6th July 2017
Resolution List
Briefing Paper of the of Head of Service Community and Scrutiny Manager
1. Purpose of the Paper and Summary
The purpose of this briefing paper is to update the East Area Committee on the progress of outstanding actions.
2. Background
The appendix attached provides an update on the progress of outstanding actions previously raised at Area Committee meetings.
3. Issues for consideration
The East Area Committee notes any updates provided and requests further information as it requires.
4. Next steps
The Democratic Services Officer maintains the Resolution List for future meetings and pursues any outstanding actions.
Briefing Paper of Alex Holgate, Committee and Scrutiny Manager
Contact Officer: Jordan Scott Telephone No. : 01482 613026
Officer Interests:- None
Background Documents: - Resolution List
Author: Page 105 of 110 Status: Date: 28/06/2017 Page 1 of 1
Page 106 of 110 East Area Committee Resolution List 2017/18 RED (R) - Action allocated by Committee - pending action
Chair: Councillor Thompson AMBER (A) - Matter is ongoing
Democratic Services Officer : Jordan GREEN (G) - Action is complete Scott Ext:3026 WP - Work Programme
New Item / Standard Upload RAG (Action and Responsible Minute Actioning DSO Comments Meeting Date Date Agenda Items Contact Officer Reason for submission and Actions arising Outcone Status Status + Agenda Procedural Officer Number Officer (H) (H) Relevant Code) Items (P/S/Q/A) Inspector To provide an update on policing and community safety activities in the 02.7.15 Community Safety Partnership Update – East Area Safe 15 A Peasgood East Area Theme The council has 6 enforcement officers to cover a range of environmental enforcement activities. Routine patrols are therefore not carried out. However, the enforcement of dog fouling does take place where it is observed or where we have witness statements available to support a prosecution. that Members have ongoing concerns with regard to dog fouling and ask that a letter be forwarded to the Portfolio Holder to seek his support and 3.12.15 (Dog Fouling) 49e Doug Sharp Given the relatively small team of enforcement officers, the ongoing A to request that consideration be given to alternative options and deterrents. council is currently considering the viability of working with an external enforcement agency to supplement our existing team as a pilot project. The aim would be to focus initially on littering offences in busier areas with a view to assessing the viability of a longer term, zero cost arrangement and the potential to extend the remit to other offences such as dog fouling.
A timescale for potential implementation can’t be provided at this stage as initial discussions with a potential provider have only recently commenced. It is also proposed that the Neighbourhood Nuisance Team will transfer from Citysafe (c) That Members continue to have concerns around the issue of dog to Streetscene in the next 3 months with a view to fouling and request that the Assistant City Manager considers the current developing closer working arrangements. 06.10.16 37c Doug Sharp ongoing A enforcement arrangements and any further action that can be taken;
4.2.16 S HIGHWAYS UPDATE Richard Townend 70 To update Members on Highways schemes A
Saltshouse Road study – Highways gives assurance that any results from a forthcoming study will be addressed according to the outcome of the study and as a major scheme where applicable; the draft scope will include investigation of the traffic impact form Kingswood to Diadem roundabout and options for that Members have concerns with regard to the scoping of Saltshouse junction alterations, such as widening, where achievable, and Road and seek assurance that this will be addressed as a major scheme other measures to improve traffic flow and pedestrian crossing and prioritised accordingly, and that the required investment will be made points available to ensure that the project addresses all of the issues and is fit 70i for purpose. Members suggest that the scoping includes a full survey to Ian Cappleman MONITOR A update - 29.6.16 It is still intended to take forward this financial investigate the impact of traffic from Kingswood to Diadem Roundabout year. It is not yet released due to funding availability. ongoing and that consideration be given to a range of options including the potential widening of junctions where appropriate to improve the flow of Meeting 31/1/17 - Meeting held with Highways and Ward traffic members to discuss study brief. Brief forwarded to A/C members and North Carr B/E ward members for member feedback prior to sending to contractors to obtain study costs. Awaiting feedback on study costs prior to commissioning any work subject to funding.
2.6.16 19.5.16 S WORK PROGRAMME 19 A b) that Assistant City Manager – Neighbourhoods updates the members 19b of the Committee on the availability of additional items for the Jane Price discussions are ongoing ongoing A Committee’s future agendas.
To provide an update on highways related schemes and projects in the 7.7.16 Q HIGHWAYS QUARTERLY UPDATE Richard Townend A East Area
25 an initial joint member meeting was held in Sept 2016 to discuss (b) That the Assistant City Manager (Neighbourhoods) holds further Jane Price/ proposals. Further meeting held in October to discuss discussions with the Asset Management Development and Design with ONGOING A Richard Townend alternative options. Awaiting cost from Highways and Traffic on regard to the outcome of the Amethyst Road survey; options available (22.11.16) 25b
To provide an update on the projects and activities undertaken by the 7.7.16 S Jane Price 31 A AREA AND NEIGHBOURHOOD MANAGEMENT Area Team UPDATE
Police confirmed that they cannot resource before christmas. Dates are still awaited to undertake in the New 31b That the dates for Crime Prevention Days be circulated to Members; Jane Price ongoing A Year. 14/3/17 - e-mail sent to Inspector Peasgood requestig update.
Jane Price + To provide an update on the projects and activities undertaken by the proposed for 6.10.16 27.9.16 S AREA AND NEIGHBOURHOOD MANAGEMENT 37 G needs to be early on agenda attendee Area Team deletion UPDATE Page 107 of 110 (b) That Members forward any further comments on the draft Annual proposed for 37b Jane Price Feedback received for future consideration G Report to the Assistant City Manager, Neighbourhoods; deletion (d) That the Area Team be commended for the success of the recent summer fun days and their efforts behind the scenes. proposed for 37d Jane Price Area Team have received feedback G deletion
(e) That a post-event litter pick be undertaken following all events in the East Area and that this be shared with other areas as an example of good proposed for 37e practice; and Jane Price To be considered at all future events G deletion
(f) That Members are keen to see summer play day events undertaken in proposed for 37f the Longhill and Sutton Wards during summer 2017 and suggest that a Jane Price This matter is standard agenda item at ward Member meetings G deletion further Ward meeting be scheduled to discuss the arrangements.
(f) that consideration be given to additional cross-ward funding to provide additional lighting at the Ings skate park; and proposed for 39f Jane Price funding has now been identified and work has been authorised G deletion
City Streetscene Richard To provide an update on highways related schemes and projects in the proposed for 6.10.16 27.9.16 Q 45 G HIGHWAYS QUARTERLY UPDATE Manager Townend East Area deletion
– These are going to be carried out in the 2017 Microsurfacing Programme. dates are likely to be confirmed in the next month or so afterfinalising the programme of (b) That Members receive clarification as to when the Nidderdale works from the contractor. Once available and agreed this carriageway works will commence, off agenda; and will be passed onto the area team and scheduled will be proposed for 45b Richard Towneld updated . G deletion unable to supply a fixed date for the works as the contract has yet to be let, however it is planned for completion in July, with regards to the guarantee this is 1 year which is an industry standard for this type of surfacing.
– These are going to be carried out in the 2017 Microsurfacing Programme. dates are likely to be confirmed (c) That Members receive further clarification as to when the Belvedere proposed for 45c Richard Towneld in the next month or so afterfinalising the programme of G Drive road surfacing will commence, off agenda. deletion works from the contractor. Once available and agreed this will be passed onto the area team.
To provide an update in relation to Ward Budgets and applications 6.10.16 27.9.16 S Jane Price 46 A received AREA FUNDS (d) That the allocation of £40,846.54 of S106 funding arising from 46d Planning Approval reference 795/286 to Grasby Park project be deferred Jane Price Members are to be Notified in advance. ongoing A to enable further discussion at ward level. AREA AND NEIGHBOURHOOD MANAGEMENT To provide an update on the projects and activities undertaken by the 1.12.16 S Jane Price 54 R UPDATE Area Team
(a) That the Assistant City Manager (Streetscene) and Portfolio Holder for Council Infrastructure (including Housing and Waste Management) hold 54a Adam McArthur Proposal required. ongoing A further discussions with regard to ‘bring out your rubbish days’ and explore whether skips continue to be the best way to manage the volume of rubbish produced or whether waste management could provide a more cost effective alternative. Inspector To provide an update on policing and community safety activities in the 1.12.16 S 55 R COMMUNITY SAFETY UPDATE Peasgood East Area (c) That the Committee receives feedback and statistics from the youth The stats for the longhill youth project (policing side)will be given at the next 55c A project which has been funded by Members; meeting. PC MITCHELL has been included to provide this.
(e) That a meeting be arranged between ward members, police and local 55e Although not a police task we have completed joint visits with the ASB team. A shopkeepers to discuss ongoing issues around the Ings shopping centre;
ANNUAL EDUCATION REPORT - INCLUDING UPDATE ON THE REINSTATEMENT OF THE 1.12.16 A Graham Talbot 56 to update the Committee on education related issues A SCHOOL ORGANISATION PLAN IN THE NEW YEAR (2016)
(b) That Members refer their concerns with regard to the Home to School Transport Policy, to Early Support and Lifelong Learning Overview and Scrutiny Commission and ask that their concerns are considered as the part of the ongoing review of the policy on the grounds that the current provision has almost reached the statutory minimum. Members remain 56a Graham Talbot A mindful that the Council has a duty to safeguard children to and from school, and believe that further reductions and any consideration of multi- use transport could have a significant impact upon families and particularly SEN children, many of whom are accompanied by carers, to and from school.
1.12.16 N OPEN SPACES STRATEGY Andrew Wilson 58 to comment upon the strategy and issues in the east Area R
(d) That Members be kept informed of the outcome of discussions 14/3/17 - members received a further update with respect to the proposed for 58d G between Hull Culture and Leisure and The Skateboard Association and Skateboard Festival and proposals. deletion their efforts to make Hull more ‘skateboard friendly’; Andrew Wilson Assett manager continues to be invited to ward member proposed for 58e (e) that further discussion be held at ward level to consider whether the G meetings to discuss ward projects. deletion ward priorities are clearly reflected within the Strategy; and Andrew Wilson (f) That Members invite the Assistant City Manager Housing Strategy and Renewal, Strategy and Appraisals Manager and Parks & Open Spaces 58f As above R Development Manager to attend Ward Member meetings to discuss the Strategy in more detail. Andrew Wilson UPDATE ON THE INTRODUCTION OF ZONAL Paul Fincham to update the Committee following the introduction of zonal working (3 proposed for 1.12.16 N WORKING, GROUNDS MAINTENANCE AND STREET 59 G deferred from July 2016 Mike Brigden month review conducted in July 2016) deletion CLEANSING Mike (b) That the Assistant City Manager (Streetscene) attends ward Members proposed for 58b Brigden/Paul This has been actiones. G meetings to discuss the schedules in more detail. Page 108 of 110 deletion Fincham To provide an update on highways related schemes and projects in the 1.12.16 Q Andy Burton 60 R HIGHWAYS QUARTERLY UPDATE East Area Shannon Rd has been inspected with the general condition being ok. There are area mainly around speed cushions, manholes and bus stops where patching is required, while the joints in the concrete bays are starting to reflect through the 60b Andy Burton overlay in places. Shannon Rd could be considered for the monitor A 2018/19 surface dressing programme which would seal up the (b) That an urgent inspection of Shannon Road be undertaken to assess surface after any required patching is undertaken, and generally the level of damage to the road surface and what action can be taken; tidy up the appearance. (d) That Members receive a further update on the Ennerdale Roundabout proposed for 60d Andy Burton See 24 b G study and whether any further action will be taken; deletion The current level of traffic calming inthese streets is appropriate (e) That Members have concerns with regard to the potential for speeding to the usage and in line with current DfT guidance, a review of between Dorchester Road, Lidderdale and Nidderdale. Members request the current layouts could be undertaken if the committee wishes 60e that consideration be given to the current design and potential traffic Andy Burton to commision such ongoing A calming measures and that the current priorities be reviewed at ward level; Highways officers to attend Sutton ward members meeting to update on issues on 15/3/16. Hopewell Rd (Grange Rd to Taylor Avenue) reconstruction and Amethyst Rd concrete repairs are planned to be on site February/ March 2017. Belvedere Drive surface dressing will be carried out in July/August 2017. Belvedere Drive footway 60f Andy Burton monitor A (f) That Members have concerns that a number of schemes within the recycle is in the 2017/18 programme. Longhill area have been delayed at the expense of the city centre. Members seek reassurance that these will be reprioritised as soon as the Highways confirmed that this still is the case for this financial city centre budget pressures are reduced; year. Streetscene have not received an order to commision these islands, without which works are unable to commence 60g (g)That Members have concerns as to why the installation of three speed Andy Burton ongoing A restriction islands in the Illchester Road area has been delayed and This is at the consultation stages and design - to be discussed request that a progress update be circulated off agenda, and further at ward member meeting 15/3/17. (h)That Members receive a briefing on LED lighting in the East Area, off proposed for 60h Andy Burton This was sent off agenda. G agenda deletion MINUTES OF THE MEETING HELD ON 1ST Proposed for 2.2.17 P DSO 73 to approve the minutes as a true and correct record G DECEMBER 2016 Deletion Inspector To provide an update on policing and community safety activities in the 2.2.17 25.1.17 S 74 R COMMUNITY SAFETY UPDATE Peasgood East Area That information is to be included in the Sutton/Ings newsletters regarding Inspector 74A Last Updated Oct 2016 R police engagement. Peasgood To update Members on the performance of the East Area Landlord 2.2.17 25.1.17 Q Debbie Akester 77 R HOUSING PERFORMANCE REPORT Services Team and Housing Investment Team proposed for 77b That an update on Universal Credit be included in future reports Debbie Akester G deletion AREA AND NEIGHBOURHOOD MANAGEMENT To provide an update on the projects and activities undertaken by the 2.2.17 25.1.17 S Jane Price 75 R UPDATE Area Team That the Community Manager establishes what action is required to Highways officers to attend Sutton ward member's meeting 75b progress the Dorchester road traffic scheme and updates members Jane Price A to update on issues on 15/3/16. accordingly.
2.2.17 25.1.17 S DSO 81 To provide an upate on outstanding actions identified by the Committee R RESOLUTIONS LIST That minutes 24, 24b,, 38b-c, 38d, 39, 39e, 39g, 55a-b, 55f, 60c be proposed for 81a Jordan Scott G deleted from the Resolution List deletion
1.6.17 8 R EAST AREA HOUSING REVENUE ACCOUNT
That the Area Committee continue to receive quarterly HRA budget proposed for 8c This is to remain on the Work Programme G update reports. deletion
1.6.17 EAST AREA NEIGHBOURHOOD MANAGEMENT 10 R UPDATE that paragraph 4.3.3 of the briefing paper, ‘Saltshouse Road/Robson Way/Wawne Road traffic study – in response to the consultants brief issued by Network Management, a proposed methodology and outline study has been received from Local Transport Projects. Details have 10b been passed to ward members for comment prior to a decision being N Stocks To be referred to Cabinet R taken as to whether to fund the study. The Neighbourhood Team will continue to liaise closely with Network Management during this process,’ be referred to Cabinet to review safety issues around the proposed traffic study.
1.6.17 12 G WARD BUDGET DECISION MAKING
that a briefing note be submitted to every other Area Committee meeting proposed for 12c setting out decisions made under delegated powers and advising G deletion members of amounts available to spend
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