Signature Authority Guide (Right-Of-Way Manual, Appendix F)
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HIGHWAY OCCUPANCY PERMIT OPERATIONS MANUAL Appendix C6 – Signature Authority Guide APPENDIX C6 – SIGNATURE AUTHORITY GUIDE (RIGHT-OF-WAY MANUAL, APPENDIX F) The following page is the Signature Authority Guide. It has been included on its own sheet for ease of printing. PUB 282 (7-17) C6-1 Signature Authority Guide Right-of-Way Acquisition Forms Form and Legality Review Office of Chief Counsel, PennDOT April 2007 Table of Contents Publication 378 APPENDIX F SIGNATURE AUTHORITY GUIDE PRELIMINARY NOTICE ......................................................................................................................................... I CHAPTER 1.............................................................................................................................................................F-1 1.01 MARRIED INDIVIDUALS....................................................................................................................... F-1 1.02 DIVORCED INDIVIDUALS .................................................................................................................... F-1 1.03 MULTIPLE INDIVIDUAL OWNERS...................................................................................................... F-1 1.04 NAME CHANGES .................................................................................................................................... F-2 1.05 MINORS AND INCAPACITATED PERSONS ....................................................................................... F-2 1.06 CLAIMANTS WHO CANNOT WRITE................................................................................................... F-2 CHAPTER 2.............................................................................................................................................................F-3 2.01 CORPORATIONS ..................................................................................................................................... F-3 2.02 PARTNERSHIPS....................................................................................................................................... F-3 2.03 LIMITED LIABILITY COMPANIES (LLCS).......................................................................................... F-5 2.04 FICTITIOUS NAMES/SOLE PROPRIETORSHIP .................................................................................. F-6 CHAPTER 3.............................................................................................................................................................F-7 3.01 COUNTIES................................................................................................................................................ F-7 3.02 CITIES ....................................................................................................................................................... F-7 3.03 BOROUGHS.............................................................................................................................................. F-8 3.04 TOWNSHIPS............................................................................................................................................. F-8 3.05 MUNICIPAL AUTHORITIES .................................................................................................................. F-8 CHAPTER 4.............................................................................................................................................................F-9 CHAPTER 5...........................................................................................................................................................F-11 CHAPTER 6...........................................................................................................................................................F-13 6.01 WHERE THE DECEDENT HAD A WILL............................................................................................. F-13 6.02 WHERE THE DECEDENT DIED INTESTATE (WITHOUT A WILL) ............................................... F-14 CHAPTER 7...........................................................................................................................................................F-15 CHAPTER 8...........................................................................................................................................................F-17 CHAPTER 9...........................................................................................................................................................F-19 CHAPTER 10.........................................................................................................................................................F-21 10.01 UNINCORPORATED ASSOCIATION ................................................................................................. F-21 10.02 UNSTRUCTURED GROUPS................................................................................................................. F-21 10.03 JOINT VENTURES ................................................................................................................................F-21 Appendix F-Signature Authority Guide Publication 378 PRELIMINARY NOTICE The Signature Authority Guide, Right-of-Way Acquisition Forms, Form and Legality Review is intended to provide general guidance and is sufficient to address the majority of questions pertaining to documents requiring approval as to form and legality by the Office of Chief Counsel. However, there will always be instances where factual peculiarities will take a case outside of the provisions of the Signature Authority Guide. In those instances, you are strongly urged to contact the Office of Chief Counsel, Real Property Division, Right-of-Way Section, before completing the transaction. Moreover, it is important to remember that any time you rely on documentation from the grantor to determine the proper grantor and signatory, e.g., corporate resolution, death certificate, corporate by-laws, etc., you must provide a copy of that documentation to Central Office along with the acquisition documents. Also, transactions involving purchasers under installment sales contracts as well as life estates, while not as commonplace as the transactions covered in-depth here, warrant special attention. For these types of transactions, ALL interested parties must be listed in the deed as grantors. Who is required to sign will depend on the status of the grantor(s). i Appendix F-Signature Authority Guide Publication 378 CHAPTER 1 INDIVIDUALS 1.01 MARRIED INDIVIDUALS 1 A tenancy by the entirety exists when property, either real or personal, is held jointly by a husband and wife. 2 Neither spouse, acting independently, may sever the estate by conveying part of the property away. Therefore, if the subject property is held jointly by husband and wife, both of them must sign PennDOT documents. A tenancy by the entirety includes the right of survivorship. Upon the death of one spouse the survivor becomes the 3 sole owner of the entirety property. You must provide proof of death of the deceased spouse. EXAMPLE: John Doggett and Barbara Doggett jointly own real property. John Doggett dies. Barbara Doggett becomes the sole owner of the real property. CORRECT: Made on January 1, 2007, by Barbara Doggett, widow. INCORRECT: Made on January 1, 2007, by John Doggett, deceased, and Barbara Doggett, widow. EXAMPLE: John Doggett and Barbara Doggett owned real property as tenants in common with Monica Reyes. John and Barbara held a 50% interest and Monica held a 50% interest. John died. Barbara became the sole owner of the 50% interests that she held as tenancies by the entireties with John. Barbara and Monica now each hold a 50% interest in the real property as tenants in common. If the record owner is married but his or her spouse is not a record owner, the spouse is not required to sign PennDOT documents. It is also not necessary to name the spouse in the acquisition documents. 1.02 DIVORCED INDIVIDUALS If the record owners have divorced since acquiring the property and have not entered into a property settlement 4 agreement, they are now tenants in common. Both ex-spouses must sign PennDOT documents. If the divorced record owners entered into a property settlement agreement in which one person conveyed all of his or her interest in the property to the other, the person to whom the interest was conveyed may execute PennDOT documents alone, even if there is no new deed reflecting the transfer. The being clause should be written as follows: “Being a portion of the property conveyed or devised to the SELLER by a Property Settlement Agreement dated ___________, recorded in n/a.” 1.03 MULTIPLE INDIVIDUAL OWNERS Unmarried individuals may own property as tenants in common or as joint tenants with the right of survivorship. All record owners must execute PennDOT documents. If a tenant in common dies, his or her interest in the property passes to that person’s devisees (if there was a will) or heirs (if there was no will). If two or more persons own the property as tenants in common and one of them dies, the deceased’s interest in the property does not automatically vest in the remaining owners. The deceased’s share is devised by his or her will or passes to his or her heirs according to the intestacy statute. If a joint tenant with the right of survivorship dies, all of his or her interest in the property automatically vests in the person who holds the