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Employee Class) DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. May 20, 2015 Board Meeting Wednesday, May 20, 2015 Arch Street Friends Meeting House 320 Arch Street Philadelphia, PA 6:00 p.m. John Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, May 20, 2015 at 6:00 p.m. Arch Street Friends Meeting House 320 Arch Street Philadelphia, PA ORDER OF BUSINESS 1. Roll Call 2. Report of the CEO – April 2015 3. Report of the CFO Key Performance Indicators 4. Approval of April 15, 2015 Board Meeting Minutes 5. Monthly List of Payments – Covering Month of April 2015 6. Monthly List of Purchase Orders and Contracts of April 2015 7. Approval of Operations & Maintenance Committee Minutes of May 6, 2015 8. Adopt Resolutions Approved by Operations & Maintenance Committee of May 6, 2015 DRPA-15-049 Contract No. PATCO-28-2007 Rehabilitation Of Track Structure on the Westmont Viaduct DRPA-15-050 Construction Monitoring Services for Contract No. PATCO-28-2007, Rehabilitation of Track Structure on the Westmont Viaduct DRPA-15-051 Contract No. BF-37-2013 Benjamin Franklin Bridge 5th Street Philadelphia Tunnel Rehabilitation Project DRPA-15-052 Contract No. CB-29-2014, Commodore Barry Bridge Administration Building Switchgear Replacement DRPA-15-053 Construction Monitoring Services for Betsy Ross Bridge & I-95 Interchange Improvements Project DRPA-15-054 Capital Project Contract Modifications DRPA-15-055 Easement to Atlantic City Electric Company For the Installation of a Service Pole DRPA-15-056 Purchase of Ten (10) Dynamic Message Signs For Toll Lanes at the Benjamin Franklin, Walt Whitman and Commodore Barry Bridges DRPA-15-057 DRPA Bridge Facility Elevator Maintenance and Service Contract DRPA-15-058 LEAP Academy University Charter School In-Kind Bus Parking at the Benjamin Franklin Bridge Facility DRPA-15-059 DRPA Application for Grant Funding through FY2015 U.S. Department of Transportation TIGER VII Discretionary Grant Program for the Reopening of Franklin Square Station on the PATCO Transit Line 9. Approval of Finance Committee Minutes of May 6, 2015 10. Adopt Resolutions Approved by Finance Committee of May 6, 2015 DRPA-15-060 Audiolog Recorder Upgrades DRPA-15-061 Modification of Current Temporary Workers Contracts DRPA-15-062 Broker/Consultant for Traditional Property & Casualty, including Pollution Legal Liability DRPA-15-063 Renewal of DRPA Bridge Property Damage And Loss of Revenue Insurance DRPA-15-064 Addendum to Extend the TSIB Broker/ Consultant Agreement for the Owner Controlled Insurance Program 11. Approval of Audit Committee Minutes of May 6, 2015 12. Adopt Resolution Approved by Audit Committee of May 6, 2015 DRPA-15-065 Approval of Citizens Advisory Committee Membership Nomination 13. Approval of Labor Committee Minutes of May 13, 2015 14. Adopt Resolution Approved by Labor Committee of May 13, 2015 DRPA-15-066 Authorizing the Creation of a Diversity and Inclusion Subcommittee of the Labor Committee 15. Unfinished Business 16. New Business DRPA-15-067 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-15-068 Benjamin Franklin Bridge New Jersey Approach Parapet Rehabilitation 17. Citizens Advisory Committee Report 18. Public Comment 19. Executive Session 20. Adjournment CEO REPORT Report of the Chief Executive Officer MAY, 2015 Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 May 20, 2015 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: Stewardship /Stewardship A PATCO rider praised Officer Kenya Jones: I left my iPad at the Westmont train station. I exited the train at Collingswood so I could take a train back to Westmont. I asked the employee there if there was anyone at Westmont who could secure my iPad. Officer Kenya Joyner was present and without hesitation jumped in his car and went to the Westmont Station. Upon my arrival, Officer Joyner greeted me with a smile and my iPad. Please pass along my sincere appreciation to Officer Joyner and his superiors at the DRPA for his quick response. I really didn't expect him to go above and beyond the call of duty for my stupidity. Clearly, not only does Officer Joyner protect and serve, but also provides excellent customer service. A BFB pedestrian praised Patrol Officer Eric Ford of the Public Safety Department: I live in Philadelphia and work in Camden and commute by walking over the Ben Franklin Bridge. This morning, two other pedestrians and I encountered a young man standing on the ledge of the bridge, contemplating jumping, and in an extremely precarious location. We talked with him for a bit, and I snuck away for a bit to call the police. Officer Ford arrived quickly, and he was brilliant. While we pedestrians had no idea what to say, Officer Ford immediately jumped in, asked the perfect questions, and eventually talked the man off the ledge. I was really affirmed and impressed by the work of your officers, particularly Eric Ford. Clearly he was very well trained to encounter this situation, and he was 100% focused on this man's safety. He was calm, had great eye contact, and accomplished something that the rest of us could not. I thought it was exemplary work. At a time when there is increased challenge between communities and the police, I wanted to be sure to write to DRPA and express my appreciation for the work you did this morning. Your officers saved a man's life. A PATCO customer wrote to praise Administrative Coordinator Karen Dougherty: PATCO needs to know what a gem it has in Karen Dougherty! I sent a routine lost and found query about an umbrella and she got back to me very promptly and with such a wonderful and enthusiastic response that it totally made my day. I don’t even care if I get my umbrella back! Three cheers for Karen! A PATCO customer wrote to praise Train Operator Ed Fletcher and a trainee he was working with, Ciara Pinkston: I felt compelled to bring to your attention more excellence in service for operator #429 (Ed Fletcher) and student #82 (Ciara Pinkston). On Tuesday 4/21/2015, there was a problem with a train around Haddonfield. We soon pulled out and stopped a few hundred yards of the Lindenwold stations. I was sitting so close to the operators I could hear him coaching her. He was fabulous with her. He was very alert to tell her to make the announcements as they were radioed from the command center so as to keep us posted on the situation. He also walked through the crowd, apologizing for the inconvenience, which made a huge difference when I saw their smiles. Please commend both #429 and student #82 because she handled the stress of the delay really well and she was cool as a cucumber! On April 21, Train Operator Joe Moscariello responded quickly and with concern for his passengers when a traction motor failed, sending smoke into the train. Joe acted efficiently: ground inspecting, communicating, coordinating with other employees, evacuating passengers from the smoky car, and delivering them to their destinations. A police officer/customer said, and PATCO agrees, that Joe “handled the … incident awesomely.” Custodian Robert Davis happened to be traveling on that car to his assignment; he proactively maintained order by reassuring customers and assisted the train operator with evacuation of the car. He also applied the handbrake, enabling the train operator to communicate with Center Tower. While handing out safety awareness fliers on April 29 at Collingswood Station, Equipment Mechanic David Brown heard an unusual noise emanating from car 114. Upon inspection, it was found that a traction motor filter box had fallen onto the axle. Had this gone undetected, it would have permanently grooved the axle, requiring extensive maintenance. Dave’s keen awareness saved PATCO thousands of dollars and helped ensure that the car could remain in service. DRPA Enterprise Resource Planning (ERP) Update The BOOST project is now in the realization phase of building and testing the system. Integration Test 2 (IT2) began the last week of April and will last five weeks. During IT2, DRPA “Super Users” (subject matter experts chosen by directors and managers) will execute scripts and verify SAP functionality in the first tests by DRPA staff. Quintel is resolving defects and providing support during IT2, and will be on-site periodically. They are also continuing to document and review feedback from DRPA staff. The project team has conducted ERP briefings with approximately 500 employees so far. They will continue these briefings to ensure all employees are aware of the impact of the BOOST project. The project team also met with senior staff to present 17 upcoming high-impact process changes, asking them to tell their staff about these changes. During May the project team will develop a detailed training plan and schedule for computer-based, video, and in-person training. Track Rehab Across the Ben Franklin Bridge Work is progressing along the South Track and in the Camden and Philadelphia tunnels. We are currently installing the signal, power and communication systems as well as completing miscellaneous steel repairs, painting and track work. It is anticipated that we will substantially complete work on the south track by late June. Throughout the summer months we will take the North Track out of service to rehabilitate the signal and power systems and complete remaining miscellaneous steel repairs, painting and track work. This project is scheduled to be complete by the end of 2015. For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For a list of Risk Management & Safety Actions, see Attachment 4 For the Affirmative Action Report, see Attachment 5 For a list of Legal Statistics, see Attachment 6 ____________________________________________________________ PATCO Philadelphia Bike Rack Update Bike racks have now been installed in the 9/10th, 12/13th and 15/16th & Locust stations.
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