MUSEUMS BOARD OF VICTORIA ANNUAL REPORT 2015 –16

MUSEUM VICTORIA ANNUAL REPORT 2015–16 i DECLARATION OF THE RESPONSIBLE BODY

In accordance with the Financial Management Act 1994, I am pleased to present the Report of Operations for the Museums Board of Victoria for the year ending 30 June 2016.

Professor Margaret Gardner AO President Museums Board of Victoria 30 June 2016

This annual report has been produced in accordance with FRD30C Standard Requirements for the Design and Production of Annual Reports, in order to minimise our impact on the environment.

Further information about Museum Victoria’s activities and our achievements for 2015–16 can be found at museumvictoria.com.au.

FRONT COVER Wood St Kindergarten Outreach Program Photographer Rodney Start

THIS PAGE Test Lab Winter School Holiday Progam, Scienceworks Photographer Rodney Start

ISSN 1835-369X MUSEUM VICTORIA ANNUAL REPORT 2015–16 ii CONTENTS

Declaration of the Responsible Body ii President and Chief Executive Officer Messages 2 Profile of Museum Victoria 3 The Year in Brief 4 Purpose and Vision 6 Strategic Directions 7 Strategic Direction 1: Deepening Connections 8 Strategic Direction 2: Investing in Knowledge, Expertise and Collections 10 Strategic Direction 3: Digital Transformation 12 Strategic Direction 4: Organisational Resilience 13 Strategic Direction 5: Building Victoria’s Cultural Capital 14 Future Priorities 15 Corporate Governance 16 Our Workplace 18

FINANCIAL STATEMENTS 21

Auditor-General’s Report 55

STATUTORY REPORTS 57

Disclosure Index 64

MUSEUM VICTORIA ANNUAL REPORT 2015–16 1 PRESIDENT AND CHIEF EXECUTIVE OFFICER MESSAGES

PRESIDENT’S MESSAGE CHIEF EXECUTIVE OFFICER’S MESSAGE Melbourne Museum not only thrilled audiences this The 2015–16 year was one in which Museum year, but also extended its national and international Victoria’s commitment to innovation in audience reach with the world premiere of Jurassic World: The development was recognised and awarded. The Exhibition. Brought to life with animatronic dinosaurs Autism Friendly Museum project won the 2015 created by Melbourne’s Creature Technology Victorian Museums Award for resources developed Company, this exhibition has proved to be a major in conjunction with Amaze and community groups attraction for visitors of all ages, exceeding all that enhance access to our museums for visitors expected visitor numbers. Demonstrating the eternal with Autism. A collaboration with Princes Hill Primary appeal of dinosaurs, Tyrannosaurs: Meet the Family School won an Australasia Museums and Galleries delighted audiences at Scienceworks and contributed National Award for a learning enquiry project, with to visitation of more than 500,000 at this museum students creating pop-up museums and exploring for the year. the role of museums in society. Delivery of the museum’s permanent exhibitions Another example of our innovation is the Ian Potter relies on the quality and depth of its collections. The Australian Wildlife BioBank, opened at Melbourne four-year Interim Collection Storage Project, funded Museum. This facility provides Australia’s first by the Victorian Government, was successfully animal equivalent of a national seed bank, in being a completed in 2015–16, addressing Museum Victoria’s repository for wildlife tissue samples. The project will most urgent storage issues. Critically, collections have be supported by an early-career researcher fellowship, been removed from the Royal Exhibition Building funded by the Ian Potter Foundation. basement, freeing that space for enhancement of the World Heritage–listed building. Museum Victoria will Construction of the new Pauline Gandel Children’s continue to work with Creative Victoria on solutions Gallery began in January 2016. The new gallery, which for other collection storage issues. is scheduled to open in December, is the result of extensive consultation with prospective audiences Museum Victoria’s research program is clearly of and education sector stakeholders. It will be dedicated international quality. This year it recorded a number to fostering learning and creativity in children aged up of achievements, including being named as a partner to five years. on eight new competitive Australian Research Council Linkage Grant projects, the publication of a paper In April, the Minister for Creative Industries, Martin about seafloor diversity in leading science journal Foley MP, released Creative State, the new Victorian Nature, and the discoveries of two new rat genera creative industries strategy. Museum Victoria is in Indonesia and a rare 6.3-metre Basking Shark. already contributing to a number of its goals in The museum has also expanded its links with the areas of support for economic development, museums in China, as well as supporting innovation and positioning Melbourne as a global museums in the Pacific region. cultural destination. It is with sadness that I come to the end of my final I would like to acknowledge the significant term as Board President. It has been a wonderful contribution of the outgoing President of our Board, opportunity to contribute to this remarkable Professor Margaret Gardner AO. She has provided and diverse organisation, as it has expanded its strong leadership to the Museums Board of Victoria exhibitions, audiences, digital reach, research and throughout her eight-year term. I look forward to education. I am confident that Museum Victoria will continuing this great work with our new President, continue to grow and evolve under the new President, Dr Rufus Black. Dr Rufus Black. I would like to thank my Board The achievements of Museum Victoria throughout colleagues for their support, and the executive and the year are due to the efforts of the Board, staff, staff for their expertise and their passion for delivering volunteers and supporters. I would like to thank inspiring experiences for the people of Victoria. everyone for their contribution to the impressive results we have experienced over the last 12 months.

Professor Margaret Gardner AO Dr J. Patrick Greene OBE President, Museums Board of Victoria Chief Executive Officer

2 MUSEUM VICTORIA ANNUAL REPORT 2015–16 PROFILE OF MUSEUM VICTORIA

Museum Victoria is Australasia’s largest public IMMIGRATION MUSEUM museum organisation. As the state museum for Victoria, we are responsible for looking after the Opened November 1998 State Collection, delivering educational and The Immigration Museum is one of the world’s entertaining exhibitions for the public, conducting leading social history museums, and is situated in research, and providing cultural and science the historic Old Customs House on Flinders Street. programs for the people of Victoria and visitors It is a living cultural centre that engages visitors with from interstate and overseas. the history and experiences of immigration and cultural diversity that have contributed to Museum Victoria dates back to 1854, with the shaping modern Australia. founding of the National Museum of Victoria, and then, in 1870, the Industrial and Technological SCIENCEWORKS Museum of Victoria (later known as the Science Opened March 1992 Museum of Victoria). By proclamation of the Located in the grounds of and incorporating the Museums Act 1983 (Vic.), these two institutions historic Spotswood Pumping Station, Scienceworks is were amalgamated to form what is today known an extremely popular science and technology museum as Museum Victoria, governed by the Museums that features modern interactive exhibition galleries, Board of Victoria. the Melbourne Planetarium and the Lightning Room. Museum Victoria undertakes high-quality research into historical and contemporary issues in the fields MELBOURNE MUSEUM of science, history and technology, and Indigenous Opened October 2000 cultures. Our research is based on an internationally The iconic Melbourne Museum stands adjacent significant collection of nearly 17 million items and to the historic Royal Exhibition Building, in Carlton is carried out by expert curators. Museum Victoria Gardens. Melbourne Museum incorporates the operates three museums, a collection storage facility Bunjilaka Aboriginal Cultural Centre and showcases and a non-collection facility, and is custodian for the Australian social history, Indigenous cultures, the World Heritage–listed Royal Exhibition Building. human mind and body, science and technology, and the environment. Museum Victoria also operates the IMAX Theatre at Melbourne Museum. ROYAL EXHIBITION BUILDING Constructed 1879–80 Museum Victoria custodianship since 1996 Located in Carlton Gardens alongside Melbourne Museum, the Royal Exhibition Building was built for the 1880 Melbourne International Exhibition and it continues to host exhibitions and other events. The building and gardens were inscribed on the UNESCO World Heritage register in July 2004. MORELAND ANNEXE Opened October 1996 Museum Victoria’s off-site collection storage facility, the Moreland Annexe, houses the largest of the collection items. It complements the collection stores at Melbourne Museum and Scienceworks. SIMCOCK AVENUE STORE Opened November 2007 Museum Victoria operates the Simcock Avenue Store, a non-collection store, on behalf of a number of creative industries agencies. It is adjacent to Scienceworks.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 3 THE YEAR IN BRIEF

KEY INDICATORS 2015–16 2014–15 2013–14 2012–13 2011–12

Collection Stored to Industry Standard 75% 75% 77% 75% 77%

Visitors Satisfied with Visit Overall 99% 92% 94% 93% 89%

Students Participating in Education Programs 287,460 281,095 276,111 256,329 290,538

Volunteer Hours 37,685 44,124 50,565 49,908 50,399

Memberships 16,295 16,368 17,496 16,165 15,576

Notes: The decrease in volunteer hours for 2015–16 is partly due to back-of-house volunteer positions not being available because of collection relocations during the year.

2015–16 2014–15 2013–14 2012–13 2011–12 FINANCIAL SUMMARY $’000 $’000 $’000 $’000 $’000

Revenue from Government 84,182 84,377 85,848 84,701 85,806

Total Income from Transactions 123,472 114,971 123,129 116,940 118,851

Total Expenses from Transactions (117,297) (110,475) (116,940) (115,946 ) (131,314)

Net Result from Transactions before 6,175 4,496 6,189 994 8,341 Depreciation Net Result from Transactions after (11,369) (13,448) (12,715) (18,187) (12,463) Depreciation

Net Result for the Period (11,943) (13,510) (12,688) (18,271) (12,603)

Net Cash Flow from Operating Activities 16,363 6,572 6,139 1,679 8,958

Total Assets 1,669,093 1,023,949 1,035,227 1,043,561 1,062,100

Total Liabilities 26,367 17,344 15,112 14,747 15,015

Notes: Revenue received from government was lower in comparison to the previous financial year, mainly due to lower capital funding for projects such as the Interim Collection Storage project. In accordance with government policy, a capital asset charge is included in revenue from government and disclosed separately as an expense within the financial statements. Total income includes donations and grants that are brought to account when received and not matched with expenditure, which may occur in subsequent financial periods. The success of Jurassic World: The Exhibition at Melbourne Museum contributed to significant increases in admissions revenue which has raised total income from transactions in comparison to 2014–15. The higher attendance has also resulted in higher salaries and expenses from transactions; however, the overall impact on net result has been a significant positive. Net cash flow is significantly higher as well due to Jurassic World: The Exhibition, the receipt of significant capital funds for the Royal Exhibition Building Protection and Promotion Project and an advance for the Energy Management Program. The independent revaluations of the collections and properties this year have resulted in substantial increases to the carrying values and these are reflected in the increase in Total Assets. Museum Victoria receives a substantial proportion of its revenue from government, which does not necessarily fund the full depreciation expense. The lack of depreciation funding may result in infrastructure that is no longer fit-for-purpose and may require significant government investment. This does not impact Museum Victoria’s ability to operate as a going concern. Museum Victoria has continued to generate a positive net cash flow from operations.

4 MUSEUM VICTORIA ANNUAL REPORT 2015–16 THE YEAR IN BRIEF

VISITATION 2015–16 2014–15 2013–14 2012–13 2011–12

Immigration Museum 116,024 122,662 123,877 132,883 143,054

Scienceworks 502,109 486,938 474,823 448,210 482,305

Melbourne Museum 991,132 828,379 955,838 802,949 1,099,546

IMAX 258,271 252,446 279,758 272,621 241,943

Total Ticketed Visitation 1,867,536 1,690,425 1,834,296 1,656,663 1,966,848

Outreach Program 440,450 135,881 112,049 90,450 104,036

Website 5,897,515 5,624,812 5,481,307 5,295,827 4,651,649

Total Offsite Visitation 6,337,965 5,760,693 5,593,356 5,386,277 4,755,685

Royal Exhibition Building 541,404 660,962 646,982 658,384 487,976

Total Visitation 8,746,905 8,112,080 8,074,634 7,701,324 7,210,509

Notes: Melbourne Museum’s visitation is significantly influenced by the popularity of international touring hall exhibitions. Spikes in visitation over the last five years have been driven by Tutankhamun and the Golden Age of the Pharaohs ( 2011–12), Designing 007: Fifty Years of Bond Style (2013–14) and Jurassic World: The Exhibition (2015–16). The Outreach Program figure includes participation in the program’s activities and attendances at Federation Bells performances. Strong results in 2015–16 are attributed to performances held at the Queensland Art Gallery & Gallery of Modern Art, which attracted more than 300,000 attendees. Attendance at events at the Royal Exhibition Building was down compared to 2014–15 as a result of lower attendance at the Melbourne International Flower and Garden Show and fewer events overall, due to the late cancellation of some new events.

ENVIRONMENTAL PERFORMANCE 2015–16 2014–15 2013–14 2012–13 2011–12

Energy Total Energy Consumption (gigajoules) 130,181 151,747 141,774 133,593 142,372

Greenhouse Emissions Associated with Energy

Use (tonnes — CO2) 21,698 25,107 21,167 20,784 21,582 Green Power Purchased % of Total Electricity Consumption 26% 26% 26% 26% 26%

Waste % of Total Waste Recycled 55% 53% 44% 69% 55%

Water Water Consumption (kilolitres) 93,130 79,852 77,284 63,397 70,808

Notes: Reduced energy consumption is due to efficiency upgrades occurring across all Museum Victoria sites. These include the installation of energy-efficient exhibition lighting and improvements associated with the Energy Management Program. The increase in water usage is due to a water leak at Melbourne Museum that went undiagnosed for a period of time, due to difficulty in accessing its location. The leak was repaired in January 2016.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 5 PURPOSE AND VISION

STATEMENT OF PURPOSE As a cherished cultural organisation, we engage in contemporary issues of relevance, interest and public benefit. Both within and beyond our museums, we encourage participation in the diversity of experiences we offer. We develop and use our knowledge, collections and expertise to build connections with and between individuals and communities to enhance understanding and a sense of belonging. VISION Museum Victoria: Leading museums that delight, inspire, connect and enrich.

From Volcanoes We Sailed, Aeolian Community Exhibition, Immigration Museum Photographer Peter Casamento

6 MUSEUM VICTORIA ANNUAL REPORT 2015–16 STRATEGIC DIRECTIONS

1 DEEPENING CONNECTIONS 4 ORGANISATIONAL RESILIENCE The way that visitors interact is changing. Many Museums aim to engage, entertain, move and inspire people wish to become more active participants people. All staff and volunteers contribute to this in their cultural experiences; to personalise, goal. In responding to the changing economic and communicate and share with others. Museums hold social environment, it is important that people work a unique place in the community, in our ability to collaboratively towards a common purpose and find engage people in critical ideas and issues through creative ways to use resources more effectively, to new ways of communicating and connecting. deliver the best possible value for the public. To achieve this, Museum Victoria will work towards To achieve this, Museum Victoria will work towards the following outcomes: the following outcomes: Visitors are able to easily tailor their own Staff are able to identify how their work contributes museum experiences to the networked organisation People co-create physical and digital experiences Museum Victoria has an active safety culture with the museum Our diverse revenue streams produce an The community trusts Museum Victoria as a increasing return source of information on contemporary issues Our business processes are integrated and Our experiences and resources are widely known easy to use and frequently used for education purposes. Staff are accountable for the sound stewardship of Museum Victoria resources. 2 INVESTING IN KNOWLEDGE, EXPERTISE AND COLLECTIONS 5 BUILDING VICTORIA’S CULTURAL The major questions about the world that museums CAPITAL seek to answer are complex. Collections provide a Victoria’s cultural sector underpins the strength of sound basis for enquiry, but these questions cannot the economy by generating jobs, supporting creative be understood through a single lens. 21st-century industries and attracting tourists from interstate and museums bring together multiple disciplines, overseas. However, simply maintaining the current perspectives and understandings to develop a range state of the sector is not enough. New opportunities of expertise that delivers value to the community. must be exploited to ensure Victoria upholds its To achieve this, Museum Victoria will work towards position as Australia’s arts and cultural capital. the following outcomes: To achieve this, Museum Victoria will work towards Interdisciplinary and collaborative projects generate the following outcomes: new knowledge The Scienceworks precinct is developed to build Our collection care practices lead and respond to understanding and skills in science and technology museum sector standards that support economic growth in Victoria All staff know and promote the significance of A greater exchange of people, expertise, products the collection. and services takes place with Asian scientific and cultural institutions 3 DIGITAL TRANSFORMATION The unique scientific and heritage record of the Keeping up with the continually shifting digital State Collection is developed and preserved for environment requires organisations to be forward- future generations looking and agile. This presents both a challenge and The Melbourne Museum precinct – incorporating opportunity for museums, which must reposition the Royal Exhibition Building and Bunjilaka themselves to operate effectively in the digital age. – is widely recognised as an exceptional At its heart, this means changes in the way that cultural destination people think, work and interact. The Immigration Museum is recognised as a leader To achieve this, Museum Victoria will work towards in building intercultural understanding in the following outcomes: the Victorian community. Staff incorporate digital systems into their A report on our key initiatives and projects under each daily work strategic direction is presented in the following pages. Our digital systems and platforms enable flexible content generation Our digital infrastructure meets our business needs.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 7 STRATEGIC DIRECTION 1 DEEPENING CONNECTIONS

TAILORING MUSEUM EXPERIENCES 7559 public enquiries and website moderations during 2015–16. They received 78 letters of thanks, An important project to refresh Museum Victoria’s demonstrating the service’s high impact. decade-old suite of brands was completed in September. Leading international agency Interbrand The Discovery Centre at Melbourne Museum worked with staff from across Museum Victoria to launched a quarterly museum drawing studio. Artists develop new brand positions that are guiding the and members of the public can request access creation of outstanding museum experiences for to particular specimens from the natural science current and future audiences, allowing us to maximise collections to enable close-up observation for our unique offer and capabilities. artworks. Local collaborating artists Gracia Haby and Louise Jennison have since produced artists’ books The Museum Members program delivered a range based on specimens from our collection. of enhancements, with the goal of increasing memberships and renewals. Features of the refreshed program include a new-look membership card and CO-CREATING EXPERIENCES welcome pack, and Discover, a quarterly publication In 2015, Princes Hill Primary School and Museum that reveals stories from behind the scenes at the Victoria developed a learning enquiry project for Years museum. In 2015–16, a very strong overall result for 3 and 4. The students engaged in an extended study the membership program was achieved, with 16,295 of the role of museums in society; they created a members and high visitation across all museums. pop-up museum at Melbourne Museum and installed Due to the success of the Immigration Museum’s a museum in their school, which was open to the multilingual tour guide, it has been expanded to public for two weeks. The innovative nature of this include nine languages. This breadth of languages project was recognised with a Museums and aims to serve both local and tourist audiences. Galleries National Award. Several Melbourne Planetarium after-hours programs The Autism Friendly Museum project won the were piloted during the year, including Yuri’s Night 2015 Museums Australia (Victoria) Award for Large Space Party, which marked the anniversary of Yuri Museums. All resources, which were developed in Gagarin’s trip into space; the Astronomy and Light conjunction with Amaze and community groups, have Festival, a celebration of the International Year of been made available for the three museums. Light and National Science Week; Valentine’s Day Scienceworks developed an arts–science family Under the Stars, a full weekend of sessions in which program, Space Tape: An Ever Expanding Universe. couples were treated to a romantic Planetarium show, Artist Briony Barr facilitated a 10x15-metre with wine, cheese and telescope viewings; and the collaborative artwork that 7780 visitors coloured Environmental Film Festival Australia, which aims to using electrical tape to model a complex system. advance understanding of environmental issues. The rules of the artwork were inspired by the role The Museum Victoria Outreach Program delivered of gravity in forming stars and galaxies. 923 presentations and 323 loans kits to 46,859 people Museum Victoria awarded the prestigious Koorie during the year. A new regional partnership was Artwork Commission for the Bunjilaka Aboriginal established with the Tarra Festival in Yarram (South Cultural Centre at Melbourne Museum to Gippsland), and overall regional festival engagement Victorian-based artists Steaphen Paton and Megan for the year is estimated at 49,345. Cope. Their art installation, Transcendence, The Reminiscing Kit for aged-care facilities has been emphasises the cultural significance of Birrarung updated to include content relating to the 1950s, (the Yarra River) to the Koorie community and a reflecting the ageing population in care facilities. Due continued connection to the land through story to increasing demand, two new kits were launched in and knowledge. January: Track and Field, and Rock ’n’ Roll. Museum Victoria worked with the Gunditj Mirring In August, Little Kids’ Day In, presented at Aboriginal community and rangers from Working Scienceworks in partnership with Playgroup Victoria, on Country to produce a digital field guide to wildlife achieved the record for Biggest Playgroup in Australia of the Budj Bim Reserves in Gunditjmara Stone (Australian Book of Records), with 425 children being Country, western Victoria. It will introduce Stone logged in one hour. Country wildlife to diverse Australian audiences and international visitors. The Discovery Centres at Melbourne Museum and the Immigration Museum together managed

8 MUSEUM VICTORIA ANNUAL REPORT 2015–16 ENGAGING WITH CONTEMPORARY A number of STEM education partnerships have ISSUES been established at Scienceworks, including a strategic partnership with the Catholic Education Museum Victoria’s unique migration collections Commission of Victoria Ltd; a collaboration with are showcased in a new online information resource, Swinburne University on a new transport design Migration to New Worlds, produced by Adam workshop, Design Your Future; and participation in Matthew Digital. The project documents immigration the Department of Education and Training’s first Mini to the USA, Canada and Australasia during the Maker Faire, with workshops and a drop-in design 19th and 20th centuries, making available a powerful, space for students. dynamic resource for researchers, teachers and students. Construction of the Pauline Gandel Children’s Gallery garden started in January, with indoor works In October, Museum Victoria and the Australian commencing in April. The new Children’s Gallery, National University organised the two-day symposium dedicated to fostering learning and creativity in People, Images and Things, in which 70 curators, children from birth to five years, is scheduled to anthropologists and other experts discussed the open in December 2016. importance of undertaking research on Australian Indigenous cultural heritage in collaboration with Jurassic World: The Exhibition commenced its world Indigenous people. premiere at Melbourne Museum on 19 March 2016. Inspired by the Universal Pictures film, the exhibition Museum Victoria is partnering with the features lifelike animatronic dinosaurs created Commonwealth Serum Laboratories (CSL) and the by Melbourne’s Creature Technology Company. Walter and Eliza Hall Institute of Medical Research The exhibition is presented by Museum Victoria, (WEHI) to develop Medical Breakthroughs. Opening Imagine Exhibitions Inc. and NBC Universal Brand at Melbourne Museum in September 2016, the Development, with support from the Victorian exhibition will highlight significant Melbourne-based Government. Prehistoric Planet, an IMAX 3D work in medical research and production, focusing documentary, was released in conjunction with the on areas in which CSL and WEHI have changed the exhibition and has proved immensely popular. course of medical history over the 100 years since they were established. Tyrannosaurs: Meet the Family, an exhibition featuring the dinosaurs that became the world’s top predators, was presented at Scienceworks from May to October BROADENING THE REACH OF 2015. It included fossil specimens, stunning life-size EDUCATION skeletons and models, and multimedia that brought Museum Victoria is working with universities and the tyrannosaurs to life. The exhibition was developed local and national organisations to improve science and toured by the Australian Museum. and maths teaching through a range of professional Capturing the Cosmos, developed by the Melbourne learning partnerships. These include: Planetarium in collaboration with CAASTRO, the a partnership with Deakin University and the Australian Research Council’s (ARC) Centre of University of Melbourne to teach students about Excellence for All-sky Astrophysics, was launched geology, allowing them to examine museum in March. The show highlights current research by programs and exhibition pedagogy, and look at astronomers in Australia and is narrated by award- science behind the scenes at the museum winning actor Geoffrey Rush AC. a Scienceworks program focused on science, The WW1 Centenary Exhibition, the major exhibition technology, engineering and maths (STEM) and from London’s Imperial War Museums, completed its computational thinking, presented in conjunction showing at Melbourne Museum on 4 October 2015. with the Department of Education and Training’s It was toured by International Entertainment Primary Maths and Science Specialists Initiative, Consulting, with support from the Victorian which supports primary school teachers from Government. A symposium held in September disadvantaged schools explored new perspectives on and understandings capstone projects, through which University of of the war’s emotional and physical impacts, as well Melbourne students undertake research projects as how it is remembered today. The symposium at Melbourne Museum as part of a Masters was supported by a grant from the ARC’s Centre of of Education. Excellence for the History of Emotions.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 9 STRATEGIC DIRECTION 2 INVESTING IN KNOWLEDGE, EXPERTISE AND COLLECTIONS

GENERATING NEW KNOWLEDGE the National Maritime Museum and the Powerhouse Museum. This national partnership investigates the In 2015–16, Museum Victoria continued its strong learning experiences of preschool-aged children and research program, with researchers producing 159 their families visiting museums. peer-reviewed journal articles, reports, books and other publications, and presenting 134 lectures Museum Victoria has partnered with the Victorian and talks. National Parks Association to develop Communities Listening for Nature, supported by funding from the One research paper was published in the leading Hugh D.T. Williamson Foundation and the Helen science journal Nature. The team of scientists from Macpherson Smith Trust. The project aims to use Museum Victoria and the University of Melbourne museum and citizen scientists’ acoustic monitoring to created the first map of seafloor diversity across the build knowledge of Victoria’s bird species and assist world’s oceans, revealing how fundamentally different with faunal conservation and management. the patterns of biodiversity are in the deep oceans compared to in shallow waters or on land. Under the 2012–16 memorandum of understanding between Museum Victoria and Parks Victoria, four Museum Victoria is a partner organisation in eight major ‘bioscans’ or biodiversity surveys have been new ARC linkage grant projects. The projects involve completed in iconic Victorian National Parks (Wilsons collaborations with the University of Melbourne, Promontory, Grampians, Victorian Alps and Gippsland Monash University, Deakin University, the University Lakes), with each wildlife survey accompanied by of Adelaide and the University of Queensland, and public engagement activities. The program included a include a range of interdisciplinary projects that cross series of smaller, intensive ‘miniscan’ surveys at traditional boundaries in sciences and humanities. some of Victoria’s smaller parks. The McCoy Project aims to foster collaborative and A research program on the evolution and interdisciplinary research. Museum Victoria and biogeography of small mammals in Indonesia, led the University of Melbourne awarded a third round by scientists from Museum Victoria, Louisiana State of seed funding to five pilot projects developed by University and the Museum Zoologicum Bogoriense investigators at the two institutions and two new (Indonesia), has so far resulted in the discovery of Strategic Australian Postgraduate Award scholarships more than 30 new species in the remote rainforest for PhD candidates. regions. One of the most curious discoveries this year In October, Museum Victoria signed a memorandum was the Hog-nosed Shrew Rat from Sulawesi Island, of understanding with the University of Melbourne; which attracted worldwide media attention. it aims to grow and diversify the existing partnership. Restoration of the Great Melbourne Telescope is This builds on the success of the McCoy Project, continuing; several key parts are being under which new and successful research re-engineered and a new optical system designed. collaborations have been developed between The Copland Foundation has generously supported the institutions. the restoration work. Discussions are continuing Museum Victoria and Monash University continued between Museum Victoria, the Royal Botanic Gardens their collaborative research partnership, awarding and the Astronomical Society of Victoria regarding two PhD top-up scholarships for Monash University the telescope’s reinstatement at the site of the postgraduate research students. The scholarships are former Melbourne Observatory, adjacent to for projects either co-supervised by Museum Victoria the Botanic Gardens. and Monash University staff or which substantially focus on an aspect of Museum Victoria’s collections. LEADING COLLECTION CARE PRACTICES The Ian Potter Foundation provided funding for a third Museum Victoria undertook a major review of its Ian Potter Fellowship for Biodiversity Research at collection policies and procedures in light of new Museum Victoria. This will enable a talented early- Commonwealth and international legislation and career researcher to undertake innovative work linked conventions for the ethical and legal acquisition to the new Ian Potter Australian Wildlife BioBank and loan of collection material. Museum Victoria’s facility at Melbourne Museum. intention is to register with the Commonwealth’s Protection of Cultural Objects on Loan Scheme, Museum Victoria has established a number of which provides for borrowing collection material early-learning research partnerships to better involve from overseas without the threat of seizure or children and families in lifelong learning. One project legal action against the lender. is being undertaken with Macquarie University,

10 MUSEUM VICTORIA ANNUAL REPORT 2015–16 A mandatory valuation of the State Collection Melbourne Museum plaza to sample and identify all and Library was undertaken, along with a species found on the tree over 24 hours. whole-of-collection audit, an initiative vital to governance of the State Collection. ONGOING ACTIVITIES As part of the Interim Collection Storage Project, Highlights from Museum Victoria’s active collection the Museum Victoria library collection, archives acquisition program this year are the 6.3-metre and office were relocated. This resulted in new Basking Shark; the David Boyle agricultural model reading-room facilities, enhanced storage of the collection, comprising 60 scale models representing Rare Books Collection and improved storage and the history of Victorian agricultural machinery from access to the archives. the 1860s to 1970s; and an almost-complete set of the official daily programs issued for the Centennial PROMOTING THE COLLECTION International Exhibition of 1888–89, held at the Royal Exhibition Building. Museum Victoria’s ground-breaking research projects attracted nearly 6000 mentions in local, Museum Victoria continues to work with Aboriginal national and global media coverage, at an estimated communities to identify ancestral remains and value of $130 million. secret–sacred objects, and to repatriate them to traditional owners. This is funded with support from Highlights include the discovery of a rare, 6.3-metre the Australian Government’s Indigenous Repatriation Basking Shark, which led to requests for samples, Program. In the past year, repatriations were made images and data from scientists around Australia to the Gunditj Mirring Traditional Owners Aboriginal and the world. The discoveries of two new rat Corporation, Mindaribba Local Aboriginal Land Council genera in Indonesia were hailed internationally, along and the Forbes Aboriginal community. with the birth of Australia’s largest stick insect, the 56.5-centimetre offspring of the rare ‘Lady Gaga-ntuan’ found in Far North Queensland. Prehistoric Giant Killer Sperm Whale Tooth, A recent discovery by a fossil enthusiast at Beaumaris Beaumaris Bay, Museum Victoria Collection Bay, a renowned Victorian fossil site, was found to be Photographer Benjamin Healley a five-million-year-old tooth from an extinct species of Sperm Whale. This is the first evidence that such whales roamed the seas outside of the Americas. The tooth has since been donated to Museum Victoria’s palaeontological collection. A partnership with Australian fashion designer Lisa Gorman resulted in Museum Victoria’s extensive geological collection providing the inspiration for her Summer 2016 collection. The collaboration received significant industry and media attention for being an innovative way in which the creative industries can draw on our collection. In April, Museum Victoria launched a new book, War Trophies or Curios: The War Museum Collection in Museum Victoria 1915–1920, written by Ron Vanderwal, Barry Craig and Christine Winter. The publication showcases a unique collection of cultural objects from Papua New Guinea, objects transferred from the Australian War Museum to Museum Victoria after World War I. Museum Victoria partnered with the City of Melbourne to conduct the Carlton Gardens BioBlitz basecamp in March. The survey included ‘a day in the life of an urban tree’, during which 400 to 500 people watched scientists ascend the huge Sugar Gum on the

MUSEUM VICTORIA ANNUAL REPORT 2015–16 11 STRATEGIC DIRECTION 3 DIGITAL TRANSFORMATION

EMBEDDING DIGITAL SYSTEMS Pintupi and Europeans. It is supported by a McCoy Project seed-funding grant and the University of Digital system improvements during the year include: Melbourne’s Community Engagement Program. deployment of a mobile portal for online bookings Museum Victoria is helping meet unprecedented and installation of contactless credit-card readers in demand for high-quality and dramatic images of the Melbourne Museum car park Victorian wildlife through the Catching the Eye project. introduction of a pay-by-phone system for the The imagery is critical in wildlife conservation and Scienceworks car park education, and the project has been enabled by establishment of new systems that will replace generous philanthropic funding through the Australian paper-based recruitment forms with online forms Communities Foundation, Besen Family Foundation, an upgrade of the software system for MV Calvert-Jones Foundation, Hugh D.T. Williamson HelpDesk to provide a more stable environment Foundation, Ian Potter Foundation, Limb Family and ease of use for staff, who processed more than Foundation, R.E. Ross Trust and an anonymous donor. 1700 requests during the year The popularity of adult colouring books encouraged a review of Museum Victoria’s e-learning system the Biodiversity Heritage Library (BHL) to run to maximise access to and the relevance of our #ColourOurCollections week from 1 to 5 February learning programs for staff. 2016. The BHL Australia team created black-and-white versions of images from books uploaded to the BHL; ENABLING FLEXIBLE CONTENT each colouring page contains a link to the original in either the BHL or the museum’s Collections or GENERATION Caught and Coloured website. The new website Museum Victoria Collections went live in August, providing enhanced access to our MEETING BUSINESS NEEDS collections and research. This platform provides a single site to explore Museum Victoria’s wealth of In March, new websites were launched for Melbourne knowledge about natural sciences, history, technology Museum, Bunjilaka, the Immigration Museum and and Indigenous cultures. The portal currently makes Scienceworks. They feature fresh designs with larger available more than 1.15 million item and specimen images, uncluttered layout and easy navigation that records and more than 3000 authored articles and works on any device. Their key goals are to assist species profiles. visitors to plan a visit, find out what’s on and book or buy a ticket. Museum Victoria published a story on the Culture Victoria website about the history of amateur and The Digital Transformation Strategy 2015–20 was professional ornithology in Victoria, which features approved in August 2015. It presents a new approach high-quality images from treasures of the Rare Books to developing and delivering digital initiatives. Collection and the State Collection. The story also Governance and staff development initiatives – represents the museum’s current ornithological including a digitally focused mini-conference – have activities, with images and a video from recent been the 2015–16 focus. biodiversity surveys. Development and implementation of the customer- The Discovery Centre team coordinated Museum relations management system continued, with the Victoria’s involvement in the international introduction of a philanthropy module that will provide #AskACurator day on Twitter. The team published insights into our databases of members, donors and 94 tweets on the day, 16 September, and was in potential donors. conversation with galleries, libraries, archives and The retail point-of-sale (POS) system was upgraded museums around the world to respond to the to provide an offline inventory system. This enables public’s questions. Some 1079 museums installation of a POS system wherever we run a participated from 51 countries. pop-up shop, while retaining full POS applications, such as stock control and cash handling facilities. Museum Victoria and the University of Melbourne continue to develop the Donald Thomson Collection, with a new project to digitise Thomson’s films of Pintupi communities in the Western Desert taken in the 1960s. The work will ensure long-term preservation of the content and provide for intercultural understandings of first encounters between the

12 MUSEUM VICTORIA ANNUAL REPORT 2015–16 STRATEGIC DIRECTION 4 ORGANISATIONAL RESILIENCE

FOSTERING AN ACTIVE SAFETY CULTURE An event was held to mark the 10th anniversary of Museum Victoria’s acquisition of the Kodak Specific projects undertaken during the year include: Heritage Collection. This also recognised the development of a corrective-action procedure that support of the Baker Foundation in the collection’s will facilitate recording and monitoring actions ongoing conservation. arising from incidents and audits Museum Victoria engaged with a wide range of a review of car park safety at Melbourne Museum corporations during the year and secured many enhancements to workers’ compensation-claim partners, who have provided valuable promotional processes, including improvements in injury and financial support. Virgin Australia joined as management and early intervention the official airline partner for Jurassic World: The commissioning a strategic review of health and Exhibition; this key partner represents the largest safety across Museum Victoria sponsorship Museum Victoria has received for an completion of the Roadmap for Safely Managing international touring exhibition. Other promotional Hazardous Substances in Collections, which partners are VLine, Yarra Trams, City of Melbourne achieved significant improvements in hazard and Mantra Group. identification, risk assessment and hazard Museum Victoria signed a relationship agreement management and elimination. The implementation with Rio Tinto Services Ltd. The Rio Tinto Innovation of this project has resulted in Museum Victoria Fund provides funding for the next five years for the being recognised as an industry leader in this field. museum to continue investing in innovative research, Museum Victoria’s Health and Safety Committee exhibits, online projects and education programs. continued to meet regularly and to provide advice and In June, Melbourne Museum partnered with direction on safety procedures and practice. international peer-to-peer e-commerce site Etsy. It asked a selection of local and national designers INCREASING REVENUE DIVERSITY to create art and crafts inspired by the exhibition Wild: Amazing Animals in a Changing World. The newly launched Museum Victoria Patrons Circle is designed to recognise individual donors who give more than $1000 in the preceding financial year. This INTEGRATING BUSINESS SYSTEMS year, 17 patrons gave more than $127,000 to projects The consolidation of IMAX education bookings with and activities across our museums. the central bookings office has enabled a more These included gifts towards our Supporting Diversity efficient booking process for teachers and provides fund, established in honour of the Hon. Joan Kirner another platform to cross-promote educational AC, which supported career development activities for offerings across venues. two female members of the Museum Victoria team. A gift from the Twycross family for the Royal ACCOUNTABILITY FOR RESOURCES Exhibition Building Protection and Promotion Project, and from a trust named in memory of long-serving Museum Victoria entered into a contract with Siemens Scienceworks volunteer Piers K. Fowler, provided to complete a detailed facility study for the delivery continued support for exhibition redevelopment. of an energy-efficiency program across all venues. The program will result in a substantial reduction of This year’s I Want to Go to the Museum appeal was the museum’s carbon footprint, as well as long-term the first to incorporate mail, email, social media savings in utility costs. and telephone approaches to the Museum Victoria community. More than $36,000 was raised from a Improvements to internal communications during total of 351 donors. The funds will help a range of the year include redevelopment of the induction programs that support children, young people and program for new staff, development of an internal families to visit and experience our museums. communications framework, and planning for an Open House series, through which staff can visit Our annual Thank You event for supporters was sections of the museum to find out more about held in February at the Royal Exhibition Building. To their activities. recognise and thank our ongoing supporters, Museum Victoria gave guests a tour of the World Heritage– listed building, an introduction to the palaeontological collections held in the basement and the opportunity to learn about the building’s upcoming redevelopment.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 13 STRATEGIC DIRECTION 5 BUILDING VICTORIA’S CULTURAL CAPITAL

DEVELOPING AND PROTECTING THE ROYAL EXHIBITION BUILDING STATE COLLECTION Work is well underway on the Royal Exhibition Museum Victoria completed a four-year program of Building Protection and Promotion Project with works associated with the Interim Collection Storage Melbourne-based heritage architects Lovell Chen. Project to address several urgent storage issues. This Due for completion in early 2018, the project will included installing new compactus systems, collection reinstate the magnificent ‘dome promenade’ on the relocation and constructing offices and laboratories World Heritage–listed building and provide 21st- at Melbourne Museum. A key achievement was a century visitors with a 360-degree view of Marvellous major, final move of the geology and palaeontology Melbourne. The promenade was a great attraction at collections, laboratory and staff facilities from the the international exhibitions in the 1880s. substandard conditions of the Royal Exhibition Building basement. Museum Victoria remains BUILDING INTERCULTURAL committed to finding solutions for several longer term UNDERSTANDING collection storage issues and the investigation of inter-agency collection storage initiatives. Sharing Stories, a new outreach program, is a hands- on, inquiry-based history program for primary school The Ian Potter Australian Wildlife BioBank was students that draws on the museum’s migration established at Melbourne Museum, providing collection. A partnership with Goldfields Library Australia’s first ‘bio bank’ for mass and long-term Co-operation supported evaluation of the program storage of wildlife tissue samples in liquid nitrogen. with local Bendigo schools. This is the animal equivalent of a national seed bank. The facility dramatically transforms Museum Victoria’s An ARC linkage project on the impact of the Identity: capacities and opens up significant opportunities to Yours, Mine, Ours exhibition at the Immigration actively participate in endangered species recovery, Museum has been completed, with the final report captive breeding and reintroduction programs. published and the findings presented at the Museums Australasia Conference. Museum Victoria ran a SCIENCEWORKS PRECINCT session on the impact of museum programs on children’s attitudes to race and identity at the annual A strategic assessment for the capital development of meeting of the American Alliance of Museums in May. the Scienceworks site was completed and submitted to Creative Victoria. The next stage is to undertake a ENGAGING WITH ASIA business-case assessment. In July, Museum Victoria signed a memorandum of CARLTON GARDENS PRECINCT understanding with Singapore’s National Heritage Board. The five-year agreement aims to strengthen The third and final stage of the IMAX Theatre upgrade existing collaboration between the two institutions. project was completed during the year, with the This will enable development of exhibition and loan installation of the new IMAX laser-projection system exchanges, and create stronger links through staff in September. This is the first laser system to be exchanges and partnership projects. installed in Australia and the fifth in an IMAX system worldwide, the first outside North America. Under the memorandum of understanding, Museum Victoria hosted visits by the Deputy The timing of this new-to-market technology Director, Curatorial Heritage Institutions, Exhibitions coincided with the release of Star Wars: The Force Department of the National Museum of Singapore, Awakens 3D, which delivered IMAX’s highest and staff from the Malay Heritage Centre. grossing box office revenue take for a seven-day period. Star Wars went on to become the theatre’s The 2015 the Museums and the Web Asia Conference second highest grossing title (behind Avatar), with was held in Melbourne and attracted 264 delegates almost 65,000 people seeing the film in IMAX, from 12 countries and 128 organisations. An generating $2 million in box office revenue. impressive range of international keynote and featured speakers enhanced a diverse local line-up, challenging The Melbourne Museum precinct was confirmed and inspiring digital workers from the museum the new cultural hub for Australia’s largest consumer community. Melbourne’s cultural attractions were fashion show, the Virgin Australia Melbourne Fashion showcased through day and evening events. Festival. In March, the festival activated various spaces across the precinct, including the Royal Exhibition Building, Melbourne Museum and the museum plaza, bringing the precinct to life.

14 MUSEUM VICTORIA ANNUAL REPORT 2015–16 FUTURE PRIORITIES

Museum Victoria will focus on the following strategic undertaking a program of advocacy to build support plan initiatives in the forthcoming year: for the Scienceworks precinct-development project further developing the customer relationship implementing the Royal Exhibition Building management system for seamless collation and Protection and Promotion Project analysis of stakeholder data collaborating with Visit Victoria and other networks contributing and responding to national curriculum to maximise opportunities associated with the content to provide inspiring experiences for school Carlton Gardens precinct students at all our venues addressing urgent collection storage issues so that continuing renewal of long-term exhibitions at our collections are protected into the future our museums to deliver 21st-century learning continuing to deliver community festivals at the experiences and relevant education content Immigration Museum developing health and safety tools and training, and planning a major exhibition for the Melbourne hazard-identification processes Museum Touring Hall for winter 2017 ensuring health and safety accountabilities are implementing the Energy Management Program integrated into management responsibilities to reduce energy consumption across building capacity to attract philanthropic support Museum Victoria building the corporate partnership program to further developing and upgrading our digital secure partnerships consistent with our goals systems to improve ease-of-use, convenience and values and security. establishing a strong and inspiring vision for the Scienceworks precinct, including the former ACI site

Children’s Gallery Redevelopment meeting, Melbourne Museum Photographer Rodney Start

MUSEUM VICTORIA ANNUAL REPORT 2015–16 15 CORPORATE GOVERNANCE

MUSEUMS BOARD OF VICTORIA Meetings Museum Victoria is governed by the Museums Board BOARD MEMBER Attended* of Victoria, a statutory body established under the Professor Margaret Gardner AO 6 Museums Act 1983 (Vic.). It comprises a maximum of (President) 11 members, appointed by the Governor-in-Council, Mr Andrew Butcher 4 and is subject to the direction and control of the Victorian Minister for Creative Industries. Professor Edwina Cornish AO 4 The Museums Board of Victoria is directly accountable Mr Jim Cousins AO 6 to the Victorian Government through the Minister for Creative Industries, and works closely with Creative Ms Sylvia Falzon 6 Victoria to deliver policy objectives. Mr Wilkin Fon 6 The Board is responsible for maintaining the standards (reappointed 4 August 2015) of Museum Victoria’s management and has the Mr Colin Golvan QC 6 following functions: Dr Alison Inglis 4 to control, manage, operate, promote, develop and (appointed 4 August 2015) maintain Museum Victoria to control, manage, operate, promote, develop and Mr Trevor Tappenden 6 maintain the exhibition land as a place for holding Ms Annette Vickery 4 public exhibitions and for the assembly, education, instruction, entertainment and recreation of *Number of meetings during the financial year: 6 the public to develop and maintain the State Collections of COMMITTEES natural sciences, Indigenous cultures, social history The Board has established a number of committees and science and technology under the Act. to exhibit material from those collections for the purposes of education and entertainment ABORIGINAL CULTURAL HERITAGE to promote the use of those collections for ADVISORY COMMITTEE scientific research The committee advises the Board on all matters to promote the use of Museum Victoria’s resources relevant to Aboriginal cultural heritage. Its members for education in Victoria include representatives from Aboriginal communities throughout Victoria. to research, present and promote issues of public relevance and benefit Meetings to act as a repository for specimens upon which COMMITTEE MEMBER Attended* scientific studies have been made or which may have special cultural or historical significance Ms Annette Vickery (Chair) 3 to provide leadership to museums in Victoria Ms Julie Andrews 1 to advise the Victorian Minister for Creative Industries on matters relating to museums and the Professor Henry Atkinson 3 coordination of museum services in Victoria. Ms Carolyn Briggs 1 The Museums Board of Victoria functions are listed under section 23 of the Museums Act 1983 (Vic.). Mr Colin Golvan QC 2 Dr J. Patrick Greene OBE 3

Ms Gail Harradine 2

Ms Diane Kerr 0

Ms Caroline Martin 0 (of 2)

Mr Ricky Mullett 1 *Number of meetings during the financial year: 3

16 MUSEUM VICTORIA ANNUAL REPORT 2015–16 FINANCE AUDIT AND RISK COMMITTEE RESEARCH COMMITTEE The committee assists the Board in fulfilling its The committee advises the Board on strategic matters responsibilities concerning financial reporting, relating to research and collection development, and it audit activities, accounting and reporting practices, oversees the implementation of the Board’s research and financial and operational risk management as strategy. The committee oversees the Museums prescribed by the Act. All members of the committee Board of Victoria’s Animal Ethics Committee, which are independent. was established in February 2007.

Meetings Meetings COMMITTEE MEMBER Attended* COMMITTEE MEMBER Attended* Professor Edwina Cornish AO Mr Trevor Tappenden (Chair) 5 3 (Chair) Mr Jim Cousins AO 5 Professor Graeme Davison AO 2 Ms Sylvia Falzon 6 Dr J. Patrick Greene OBE 3 Mr Wilkin Fon 5 (reappointed 4 August 2015) Dr Robin Hirst 3 *Number of meetings during the financial year: 6 Dr Alison Inglis 1 (of 1) (appointed on 4 August 2015) FUNDRAISING COMMITTEE Professor David Karoly 3 The committee has oversight of the planning, Professor Lynette Russell 3 coordination and implementation of all fundraising activities and actively engages in establishing and Professor Alistair Thomson 3 maintaining fundraising networks for Museum Victoria. All members of the committee *Number of meetings during the financial year: 3 are independent. The Museums Board of Victoria is represented on Meetings the following committee: COMMITTEE MEMBER Attended* DONALD THOMSON COLLECTION Mr Colin Golvan QC (Chair) 4 ADMINISTRATION COMMITTEE Ms Sylvia Falzon 4 This committee was established to administer the legal agreement between the University of Dr Alison Inglis (Observer) Melbourne, members of the Thomson family and 2 (of 2) (appointed on 4 August 2015) Museum Victoria for the long-term loan of the Donald Thomson Collection to Museum Victoria. *Number of meetings during the financial year: 4

NOMINATIONS, REMUNERATION AND GOVERNANCE COMMITTEE The committee advises the Board on all staffing and governance matters. All members of the committee are independent.

Meetings COMMITTEE MEMBER Attended* Professor Margaret Gardner AO 4 (Chair) Mr Jim Cousins AO 4

Mr Colin Golvan QC 4 *Number of meetings during the financial year: 4

MUSEUM VICTORIA ANNUAL REPORT 2015–16 17 OUR WORKPLACE ORGANISATIONAL STRUCTURE AS AT 30 JUNE 2016

MR MARTIN FOLEY MP MINISTER FOR CREATIVE INDUSTRIES

DEPARTMENT OF ECONOMIC DEVELOPMENT, JOBS, TRANSPORT AND RESOURCES, AND CREATIVE VICTORIA

MUSEUMS BOARD OF VICTORIA

Strategic Immigration Immigation Bunjilaka Collection Humanities Museum Musem Management

Melbourne Scienceworks Sciences Museum

Collections, Public Research & Digital & Engagement Information Exhibitions Production & Emerging Tim Hart Technical Services Technologies Robin Hirst Services

Education & Community Exhibitions Programs Customer Services CEO J. Patrick Greene

Strategic Governance & Risk

Corporate Services Communications Strategic & Partnerships Facilities Callum Ingram Management

Human Commercial Resources

Finance & Administration

18 MUSEUM VICTORIA ANNUAL REPORT 2015–16 OUR WORKPLACE

STAFF PROFILE

2015–16 2014–15 2013–14 2012–13 2011–12 STAFF Male Female Total Total Total Total Total

Ongoing 178 261 439 447 454 440 420

Fixed 39 56 95 60 78 64 91

Casual 63 95 158 116 141 119 109

Total 280 412 692 623 673 623 620

FTE* 215 292 507 477 491 468 463

*FTE = Full-time equivalent Note: Staffing numbers are as at the last pay cycle in the financial year. Employees have been correctly classified in workforce data collections. The increase in staffing numbers compared to 2014–15 relates to fixed-term positions associated with Jurassic World: The Exhibition and externally funded projects, such as the Interim Collection Storage project, science research grant projects and capital works projects.

STAFF DEVELOPMENT EMPLOYEE RELATIONS Museum Victoria’s learning and development Museum Victoria continues to maintain an excellent framework is aligned to emerging development needs working relationship with staff and with the primary of staff and focuses on core capabilities, critical skills representative, the Community and Public Sector and knowledge. Union (CPSU). Regular CPSU Consultative Committee meetings were held in 2015–16, as were constructive In 2015–16, the corporate learning and development discussions regarding organisational reviews program included both face-to-face sessions and and exhibition projects. There has been no e-learning programs. The e-learning program included industrial action. a suite of compliance training, completed by all staff, targeted at increasing awareness and reflecting In 2015, negotiations for the 2016 Staff Partnership strong organisational commitment to diversity, equal Agreement began. opportunity, bullying prevention, fraud, privacy and health and safety. The Staff Consultative Committee continued to operate during 2015–16, facilitating effective In addition to the corporate training programs, communication between management and staff in managers supported employee development relation to major issues affecting Museum Victoria. needs through seminars, conferences, temporary A number of changes were made to the structure assignments, mentor programs and cross-divisional and membership of the committee, adding the project opportunities. opportunity for ‘proxy’ membership to help expand staff involvement and maximise discussion In total, Museum Victoria offered 34 corporate and results. learning and development sessions, representing 18 individual training programs. Additionally, 3209 e-learning modules were completed (including the PEOPLE MATTER SURVEY compliance e-learning project, which was completed In early May 2016, Museum Victoria participated in by more than 94% of all employees). The face-to-face the People Matter Survey, designed for the Victorian training sessions were attended by 190 employees. Public Sector (VPS) and run by the Victorian Public The majority of participants rated their level of Sector Commission. The results are expected in satisfaction as ‘high’ or ‘very high’. the next financial year. During 2015–16, a leadership culture and behaviours program was delivered for members of Museum Victoria’s leadership team, including directors and department heads.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 19 OUR WORKPLACE

VALUES Museum Victoria’s values are aligned with those of the Victorian public sector. These values form the foundation of our workplace and underpin the delivery of our strategic objectives.

LEADERSHIP RESPONSIVENESS We will demonstrate leadership, particularly in the We will engage with the Victorian community areas of reconciliation, promotion of cultural diversity in a spirit of openness to encourage access and and communication about the effects of climate participation. We will deliver high-quality services change, and through learning and the development and continually seek opportunities for improvement. of our staff. INTEGRITY RESPECT We will maintain our reputation for trustworthiness We will acknowledge and respect the diverse and authority by being professional and transparent in nature of the Victorian community and its views. our actions and decisions. Our research program will We will demonstrate respect for the environment be carried out according to the highest standards by increasing public awareness about the effects of of scholarship. climate change on biodiversity and human societies, and through responsible use of our resources. IMPARTIALITY Our staff will act in accordance with Museum RECONCILIATION Victoria’s policies, procedures and strategic directions. We will build on our strong commitment to We will disseminate our knowledge in an equitable achieving reconciliation between Indigenous and manner and take an unbiased approach in the delivery non-Indigenous peoples. By working in partnership of information that contributes to public debate. with Indigenous communities, we will increase understanding of and respect for Indigenous history, ACCOUNTABILITY culture and traditions. Our stewardship of the State Collection will be undertaken in a manner that preserves and HUMAN RIGHTS augments this important public inheritance for future We will embrace the values of fairness, equity generations. We will demonstrate accountability and social justice in all we do. By acknowledging through our service to the community and through and acting in accordance with the principles of efficient and sustainable use of our resources. fundamental human rights, we will contribute to social inclusion for all members of the community.

20 MUSEUM VICTORIA ANNUAL REPORT 2015–16 FINANCIAL STATEMENTS MUSEUMS BOARD OF VICTORIA

Accountable Officer’s and Chief Financial and Accounting Officer’s declaration We certify that the attached financial statements for the Museums Board of Victoria have been prepared in accordance with Standing Direction 4.2 of the Financial Management Act 1994, applicable Financial Reporting Directions, Australian Accounting Standards and other mandatory professional reporting requirements. We further state that, in our opinion, the information set out in the Comprehensive Operating Statement, Balance Sheet, Statement of Changes in Equity, Cash Flow Statement and Notes to the Financial Statements, presents fairly the financial transactions for the year ended 30 June 2016 and financial position of the Museums Board of Victoria as at 30 June 2016. At the date of signing these financial statements, we are not aware of any circumstance which would render any particulars to be misleading or inaccurate. We authorise the attached financial statements for issue on 25 August 2016.

……………………………………...... Mr Trevor Tappenden

BOARD MEMBER AND CHAIR, FINANCE, AUDIT & RISK COMMITTEE

……………………………………...... ……………………………………...... Dr J. Patrick Greene OBE Mr Callum Ingram

CHIEF EXECUTIVE OFFICER CHIEF FINANCIAL OFFICER

25 August 2016 ……………………………………...... DATED

MUSEUM VICTORIA ANNUAL REPORT 2015–16 21 FINANCIAL STATEMENTS

COMPREHENSIVE OPERATING STATEMENT FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

2016 2015 NOTES $’000 $’000

Income from transactions Victorian Government Grants 2 84,152 84,377 Fees and Charges 21,452 14,523 Sales of Goods and Services 3,374 3,254 Other Grants 3 3,484 3,307 Donations 1,456 812 Rent Revenue 4,072 3,925 Other Income 4 5,482 4,773

123,472 114,971

Expenses from transactions Employee Expenses 5(a) (42,793) (40,530) Cost of Goods Sold (1,586) (1,626) Finance Costs (19) (19) Capital Asset Charge 1(l) ( 38,122) ( 38,134) Buildings and Facilities (13,339) (12,446) Consumables and Corporate Expenses (10,201) (8,700) Other Operating Expenses 5(b) (11,237) (9,020)

(117,297) (110,475)

Net result before depreciation 6,175 4,496

Depreciation 9(d) (17,814) (17,94 4)

Net result from transactions (net operating balance) (11,639) (13,448)

Other economic flows included in net result Net Gain/(Loss) on Non-Financial Assets 144 (11) Net Gain/(Loss) on Financial Assets 0 153 Net Gain/(Loss) Arising from movement of discount rates for (448) (204) Long Service Leave Liability (304) (62)

Net result (11,943) (13,510)

Other economic flows – other comprehensive income

Items that will not be reclassified to net result Changes in Physical Asset Revaluation Surplus 644,064 0 Comprehensive result 632,121 (13,510)

The above Comprehensive Operating Statement should be read in conjunction with the accompanying notes.

22 MUSEUM VICTORIA ANNUAL REPORT 2015–16 BALANCE SHEET AS AT 30 JUNE 2016

2016 2015 NOTES $’000 $’000

Financial Assets Cash and Deposits 6,15 (a) 40,789 30,236 Receivables 7 1,051 1,659 Foreign exchange forward contract 0 947 Total Financial Assets 41,840 32,842

Non-Financial Assets Prepayments 8 214 215 Inventories 1,114 1,184 Property, Plant and Equipment 9(b),(c) 908,005 484,801

Exhibitions 9(c) 3,580 1,937 Collections 9(a) 714,340 502,970 Total Non-Financial Assets 1,627,253 991,107

Total Assets 1,669,093 1,023,949

Liabilities Payables 10 14,579 6,979 Interest Bearing Liabilities 11 457 274 Provisions 12 11,331 10,091 Total Liabilities 26,367 17,344

Net Assets 1,642,726 1,006,605

Equity Accumulated Deficit 13(b) (150,628) (141,838) Reserves 13(c) 1,203,215 562,304 Contributed Capital 13(a) 590,139 586,139

Net Worth 1,642,726 1,006,605

Contingent assets and contingent liabilities 14 Commitments for expenditure 18 The above Balance Sheet should be read in conjunction with the accompanying notes.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 23 FINANCIAL STATEMENTS

STATEMENT OF CHANGES IN EQUITY FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

NOTES Accumulated Physical Trust Externally Contributions $’000 Deficit Asset Funds Funded by Owner Total Revaluation Special Surplus Projects

Balance at 1 July (130,927) 545,888 8,261 10,754 586,139 1,020,115 2014

Net result for the year (13,510) 0 0 0 0 (13,510)

Other Comprehensive 0 0 0 0 0 0 income for the year Transfer (to)/from 13(b) 2,599 0 (1,001) (1,598) 0 0 Accumulated Deficit (c) Capital contributions 0 0 0 0 0 0 Balance at 30 June (141,838) 545,888 7,260 9,156 586,139 1,006,605 2015

Net result for the year (11,943 ) 0 0 0 0 (11,943 )

Other Comprehensive 0 644,064 0 0 0 644,064 income for the year Transfer (to)/from 13(b) 3,153 0 85 (3,238) 0 0 Accumulated Deficit (c) Capital contributions 13(a) 0 0 0 0 4,000 4,000 Balance at 30 June (150,628) 1,189,952 7,345 5,918 590,139 1,642,726 2016

The above Statement of Changes in Equity should be read in conjunction with the accompanying notes.

24 MUSEUM VICTORIA ANNUAL REPORT 2015–16 CASH FLOW STATEMENT FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

NOTES Accumulated Physical Trust Externally Contributions $’000 2016 2015 Deficit Asset Funds Funded by Owner Total NOTES $’000 $’000 Revaluation Special Surplus Projects Cash Flows from Operating Activities Receipts Balance at 1 July (130,927) 545,888 8,261 10,754 586,139 1,020,115 2014 Government Grants: Recurrent 46,030 46,243

Net result for the year (13,510) 0 0 0 0 (13,510) Grants and Donations 4,940 4,120

Other Comprehensive Interest 886 1,167 0 0 0 0 0 0 income for the year Fees and Charges 21,452 14,522 Transfer (to)/from 13(b) 2,599 0 (1,001) (1,598) 0 0 Sales – Commercial Operations 3,374 3,254 Accumulated Deficit (c) Other 9,275 7,702 Capital contributions 0 0 0 0 0 0 Goods and Services Tax on Receipts 2,559 2,179 Balance at 30 June (141,838) 545,888 7,260 9,156 586,139 1,006,605 2015 Goods and Services Tax Recovered from the ATO 1,297 1,184

Net result for the year (11,943 ) 0 0 0 0 (11,943 ) Total Receipts 89,813 80,371 Payments Other Comprehensive 0 644,064 0 0 0 644,064 income for the year Salaries and Associated Costs (41,766) (40,318) Transfer (to)/from 13(b) Operating Expenses (12,954) (16,270) 3,153 0 85 (3,238) 0 0 Accumulated Deficit (c) Building and Facilities (13,339) (12,446) Capital contributions 13(a) 0 0 0 0 4,000 4,000 Cost of Goods for Resale (1,516) (1,383) Balance at 30 June (150,628) 1,189,952 7,345 5,918 590,139 1,642,726 Finance Costs (19) (19) 2016 Goods and Services Tax on Expenditure (3,856) (3,363) The above Statement of Changes in Equity should be read in conjunction with the accompanying notes. Total Payments (73,450) (73,799)

Net Cash Flows Provided by Operating Activities 15(b) 16,363 6,572

Cash Flows from Investing Activities Proceeds from sales of assets 144 (8) Payments for assets (9,826) (5,466)

Net Cash Flows Used in Investing Activities (9,682) (5,474)

Cash Flows from Financing Activities

Payments for Finance Leases (128) (135) Capital Contribution received 4,000 0

Net Cash Flows Used in Financing Activities 3,872 (135)

Net Increase/(Decrease) in Cash Held 10,553 963

Cash and Deposits at the Beginning of the Financial Year 30,236 29,273

Cash and Deposits at the End of the Financial Year 6,15 (a) 40,789 30,236

The above Cash Flow Statement should be read in conjunction with the accompanying notes.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 25 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (a) STATEMENT OF COMPLIANCE These general purpose financial statements have been prepared in accordance with the Financial Management Act 1994, applicable Australian Accounting Standards (AAS) which include Interpretations, issued by the Australian Accounting Standards Board (AASB). In particular, they are presented in a manner consistent with the requirements of the AASB 1049 Whole of Government and General Government Sector Financial Reporting. Where appropriate, those AAS paragraphs applicable to not-for-profit entities have been applied. The financial statements were authorised for issue by the Museums Board of Victoria on the date the declaration was signed. Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions or other events is reported. (b) BASIS OF ACCOUNTING PREPARATION AND MEASUREMENT The accrual basis of accounting has been applied in the preparation of these financial statements whereby assets, liabilities, equity, income and expenses are recognised in the reporting period to which they relate, regardless of when cash is received or paid. These financial statements are presented in Australian dollars, the functional and presentation currency of Museums Board of Victoria (Museum Victoria). In the application of AASs, management is required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on professional judgements derived from historical experience and various other factors that are believed to be reasonable under the circumstances. Actual results may differ from these estimates. The financial report has also been prepared on a going concern basis. Museum Victoria is economically dependent on the Victorian State Government (Government) grant to assist in funding its operations and depreciation is funded on a limited basis. This report has been prepared in accordance with the historical cost convention except for non-financial physical assets which, subsequent to acquisition, are measured at their fair value at the date of the revaluation less any subsequent accumulated depreciation, if applicable, and subsequent impairment losses. Revaluations are made with sufficient regularity to ensure that the carrying amounts do not materially differ from their fair value; (c) SCOPE AND PRESENTATION OF FINANCIAL STATEMENTS Comprehensive operating statement Income and expenses in the comprehensive operating statement are classified according to whether or not they arise from ‘transactions’ or ‘other economic flows’. This classification is consistent with the whole of government reporting format and is allowed under AASB 101 Presentation of Financial Statements. Presentation of financial statements Transactions’ are those economic flows that are considered to arise as a result of policy decisions, usually interactions between two entities by mutual agreement. Transactions also include flows within an entity, such as depreciation. Transactions can be in kind or where the final consideration is cash. ‘Other economic flows’ are changes arising from market re-measurements. They include gains and losses from disposals, revaluations and impairments of non-current physical and intangible assets. The net result is equivalent to profit or loss derived in accordance with AASs. Balance sheet Assets and liabilities are presented in liquidity order with assets aggregated into financial assets and non-financial assets.

26 MUSEUM VICTORIA ANNUAL REPORT 2015–16 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) (c) SCOPE AND PRESENTATION OF FINANCIAL STATEMENTS (cont’d) Current and non-current assets and liabilities (those expected to be recovered or settled beyond 12 months) are disclosed in the notes, where relevant. Cash flow statement Cash flows are classified according to whether or not they arise from operating, investing, or financing activities. This classification is consistent with requirements under AASB 107 Statement of Cash Flows. Statement of changes in equity The statement of changes in equity presents reconciliations of each non-owner and owner equity opening balance at the beginning of the reporting period to the closing balance at the end of the reporting period. It also shows separately changes due to amounts recognised in the comprehensive result and amounts recognised in other comprehensive income related to other non-owner changes in equity. (d) NON-CURRENT PHYSICAL ASSETS All non-current physical assets are recognised initially at cost and subsequently measured at fair value less accumulated depreciation and impairment. Where an asset is received for no or nominal consideration, the cost is the asset’s fair value at the date of acquisition. The fair value of the Collections (cultural assets), heritage assets and other non-current physical assets that the State intends to preserve because of their unique historical, cultural or scientific attributes, is measured either using a statistical sampling approach given the extent and diversity of the Collections, and by reference to market based evidence where available and to replacement cost less, where applicable, accumulated depreciation (calculated on the basis of such cost to reflect the already consumed or expired future economic benefits of the asset) and any accumulated impairment. The fair value of infrastructure systems and plant, equipment and vehicles, is normally determined by reference to the asset’s depreciated replacement cost. For plant and equipment, existing depreciated historical cost is generally a reasonable proxy for depreciated replacement cost because of the short lives of the assets concerned. Consistent with AASB 13 Fair Value Measurement, the Museums Board of Victoria determines the policies and procedures for recurring fair value measurements such as collections, property, plant and equipment, and financial instruments in accordance with the requirements of AASB 13 and the relevant Financial Reporting Directions. All assets and liabilities for which fair value is measured or disclosed in the financial statements are categorised within the fair value hierarchy, described as follows, based on the lowest level input that is significant to the fair value measurement as a whole: Level 1 Quoted (unadjusted) market prices in active markets for identical assets or liabilities Level 2 Valuation techniques for which the lowest level input that is significant to the fair value measurement is directly or indirectly observable; and Level 3 Valuation techniques for which the lowest level input that is significant to the fair value measurement is unobservable. Revaluations of non-current physical assets Non- current physical assets measured at fair value are revalued in accordance with the financial reporting directions issued by the Minister for Finance. Revaluations of Land & Buildings and Collections were carried out by independent valuers in 2015/2016 as required under the FRD103F. Revaluation increases or decreases arise from differences between an asset’s carrying value and fair value. Net revaluation increases are recognised in ‘other economic flows – other comprehensive income’ and accumulated in equity under the asset revaluation surplus. However, the net revaluation increase is recognised in the net result to the extent that it reverses a net revaluation decrease in respect of the same class of property, plant and equipment previously recognised as an expense (other economic flows) in the net result.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 27 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) (d) NON-CURRENT PHYSICAL ASSETS (cont’d) Net revaluation decreases are recognised immediately as other economic flows in the net result, except that the net revaluation decrease is recognised in ‘other economic flows – other comprehensive income’ to the extent that a credit balance exists in the asset revaluation surplus in respect of the same class of property, plant and equipment. The net revaluation decrease recognised in ‘other economic flows – other movements in equity’ reduces the amount accumulated in equity under the asset revaluation surplus. Revaluation increases and decreases relating to individual assets within a class of property, plant and equipment are offset against one another within that class but are not offset in respect of assets in different classes. Any asset revaluation surplus is not normally transferred to accumulated funds on de-recognition of the relevant asset. Depreciation Depreciation expense is not fully funded by Government with funding for the renewal and replacement of infrastructure requested and allocated on a case-by-case basis. Depreciation is charged on property, plant and equipment, at rates assessed to match the cost or other revalued amount of these assets against their estimated useful lives to the entity. Depreciation is calculated on the straight-line method. No provision is made for the depreciation of Land, the Collections or for the Library Collection Rare and High Value Books. The Collections referred to are heritage assets and are deemed to have an indefinite useful life. Depreciation of an asset begins when it is available for use. Prior to depreciation commencing, an asset will be reported as work-in-progress. Estimates of remaining useful lives to the entity are made on an annual basis for all assets, with annual assessments for all classes. The following are the estimated useful lives for the different asset classes for current and prior years: Buildings 20–100 years Plant and equipment 1–20 years Exhibitions 1–5 years Library (non-Rare or High Value items) 50 years Exhibitions with a life of one year or less are expensed immediately. Exhibitions with an anticipated life of more than one year are capitalised and depreciated over their remaining useful life. Disposal of Non-Financial Assets Any gain or loss on the sale of non-financial assets is recognised at the date that control of the asset is passed to the buyer and is determined after deducting from the proceeds the carrying value of the asset at that time. Impairment of Assets Assets are assessed annually for indications of impairment, except for inventories (refer Note 1(e)). If there is an indication of impairment, the assets concerned are tested as to whether their carrying value exceeds their possible recoverable amount. Where an asset’s carrying value exceeds its recoverable amount, the difference is written off by a charge to the Comprehensive Operating Statement except to the extent that the write-down can be debited to an asset revaluation surplus amount applicable to that class of asset. (e) INVENTORIES Inventories include goods and other property held either for sale or for distribution at no or nominal cost in the ordinary course of business operations. It excludes depreciable assets. Inventories are measured at the lower of cost and net realisable value.

28 MUSEUM VICTORIA ANNUAL REPORT 2015–16 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) (f) RECEIVABLES Trade debtors are recognised at the amount receivable, as they are due for settlement no more than 30 days from the date of recognition. Collectability of trade debtors is reviewed on an ongoing basis. A provision for doubtful debts is raised when there is objective evidence that the debts will not be collected. Bad debts are written off when identified. (g) INCOME FROM TRANSACTIONS Grant income Grants from Government and other sources are brought to account as income as and when received, and when the Museum gains control of the underlying assets. For non-reciprocal grants, the Museum is deemed to have assumed control when the grant is received or receivable. Expenditure from such grants is recognised when incurred. Fees and charges Income from fees and charges is recognised at the time of attendance by visitors paying fees and charges. Sales of goods and services Income from the sale of goods and services is recognised upon delivery of the goods and services to the customer. Interest income Interest income is recognised on the proportional basis taking into account interest rates applicable to the financial assets. Donations Specific donations, for exhibition development have been treated in these financial statements as income, when received or receivable. Rent Revenue Rental revenue at museum venues is recognised when the services are provided. Other income All other income for the provision of goods and services is recognised when received or receivable. (h) EXPENSES FROM TRANSACTIONS Employee expenses These expenses include all costs related to employment including wages and salaries, superannuation, fringe benefits tax, leave entitlements, redundancy payments and WorkCover premiums. Cost of Goods Sold When inventories are sold, the carrying amount of those inventories shall be recognised as an expense in the period in which the related income is recognised. The amount of any write down of inventories to net realisable value and all losses of inventories shall be recognised as an expense in the period the write down or loss occurs. The amount of any reversal of any write down of inventories, arising from an increase in net realisable value, shall be recognised as a reduction in the amount of inventories recognised as an expense in the period in which the reversal occurs. Buildings and Facilities Costs related to buildings and facilities are recognised as an expense in the reporting period in which they are incurred. Consumables and Corporate Expenses Costs related to consumables and corporate expenses are recognised as an expense in the reporting period in which they are incurred.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 29 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) (h) EXPENSES FROM TRANSACTIONS Other Operating Expenses Costs related to all other operating expenses are recognised as an expense in the reporting period in which they are incurred. (i) EMPLOYEE BENEFITS Provision is made for benefits accruing to employees in respect of wages and salaries, annual leave and long service leave for services rendered to the reporting date. (i) Wages, Salaries and Annual Leave Liabilities for wages and salaries and annual leave expected to be settled within 12 months of the reporting date are recognised in respect of employees’ services up to the reporting date and are measured as the amounts expected to be paid when the liabilities are settled. (ii) Long Service Leave Liability for long service leave (LSL) is recognised in the provision for employee benefits. Current liability –unconditional LSL (representing 7 or more years of continuous service for staff and executives) is disclosed as a current liability even where the Museum does not expect to settle the liability within 12 months because it will not have an unconditional right to defer the settlement of the entitlement should the employee take leave within 12 months. Non-current liability –conditional LSL (representing less than 7 years of continuous service for staff and executives) is disclosed as a non-current liability. There is an unconditional right to defer the settlement of the entitlement until the employee has completed the requisite years of service. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using interest rates on national Government guaranteed securities with terms to maturity that match, as closely as possible, the estimated future cash outflows. (iii) Employee Benefit On-costs Employee benefit on-costs, including superannuation, workers compensation and payroll tax are recognised and included in employee benefit liabilities and costs when the employee benefits to which they relate are recognised as liabilities. (iv) Superannuation The amount recognised in the Comprehensive Operating Statement in relation to employer contributions for members of defined benefit superannuation plans represents the employer contributions that are paid or payable to these plans during the operating period. The level of these contributions will vary depending upon the relevant rules of each plan. The Department of Treasury and Finance centrally recognises the defined benefit liability. (j) ROUNDING Amounts in the financial statements and notes thereto have been rounded to the nearest thousand dollars, unless otherwise stated. (k)UITY EQ Contribution By Owners Additions to net assets which have been designated as contributions by owners are recognised as contributed capital. Other transfers that are in the nature of contributions or distributions have also been designated as contributions by owners. Transfers of net assets arising from administrative restructurings are treated as distributions to or contributions by owners. Transfers of net liabilities arising from administrative restructurings are treated as distributions to owners

30 MUSEUM VICTORIA ANNUAL REPORT 2015–16 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) Trust Funds This represents the balance of unexpended funds from bequests, external trusts, board reserves and board trusts for purposes that include the development and custodianship of collections and ensuring financial sustainability of the entity, with the proceeds brought to account as revenue upon receipt. Subsequent expenditure is recorded as an expense in the Comprehensive Operating Statement. Externally Funded Special Projects This represents the balance of grants and other external funding received by the entity from various external entities for specific projects including research, public access, exhibitions and capital with the proceeds brought to account as revenue upon receipt. Subsequent expenditure is recorded as an expense in the Comprehensive Operating Statement. (l) CAPITAL ASSET CHARGE The capital asset charge represents the opportunity cost of capital invested in the non-current physical assets used in the provision of outputs. The charge is calculated on the budgeted carrying amount of applicable property, plant and equipment assets. In accordance with Government policy, this charge has been recognised as revenue within the Government grant and disclosed separately as an expense within the financial statements. (m) CASH AND DEPOSITS Cash and deposits, including cash equivalents, comprise cash on hand and cash at bank, deposits at call with an original maturity of three months or less, which are held for the purpose of meeting short-term cash commitments rather than for investment purposes, and which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. (n) PAYABLES These amounts represent liabilities for goods and services provided prior to the end of the financial year and which are unpaid. The amounts are unsecured and are usually paid within 30 days following the month of recognition. (o) LEASES Operating lease payments are charged to the Comprehensive Operating Statement in the periods in which they are incurred, as this represents the pattern of benefits derived from leased assets. Finance leases are capitalised. A leased asset and liability are established at the present value of minimum lease payments. Lease payments are allocated between the principal component of the lease liability and the interest expense. (p) EVENTS AFTER THE REPORTING PERIOD Museums Board of Victoria is not aware of any material events after balance date which would affect these financial statements. (q) NEW AND REVISED ACCOUNTING STANDARDS AND INTERPRETATIONS Certain new accounting standards have been published that are not mandatory for the 30 June 2015 reporting period. The Museums Board of Victoria assesses the impact of these new standards and early adopts any new standards where applicable. As at 30 June 2016, the following standards and interpretations that are applicable to the Board had been issued but are not mandatory for the financial year ending 30 June 2014. Standards and interpretations that are not applicable to the Board have been omitted. The Board has not early adopted these standards.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 31 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT’D) No significant impact on the financial statements is expected from the following standards and interpretations: AASB 9 Financial Instruments AASB 2010-7 Amendments to Australian Accounting Standards arising from AASB 9 AASB 15 Revenue from Contracts with Customers AASB 16 Leases AASB 2015-6 Amendments to Australian Accounting Standards – Extending Related Party Disclosures to Not-for-Profit Public Sector Entities AASB 1057 Application of Australian Accounting Standards AASB 2015-2 Amendments to Australian Accounting Standards – Disclosure Initiative: Amendments to AASB 101 [AASB 7, AASB 101, AASB 134 & AASB 1049] AASB 2015-9 Amendments to Australian Accounting Standards – Scope and Application Paragraphs [AASB 8, AASB 133 & AASB 1057] AASB 2015-10 Amendments to Australian Accounting Standards – Effective Date of Amendments to AASB 10 and AASB 128 AASB 2016-2 Amendments to Australian Accounting Standards – Disclosure Initiative: Amendments to AASB 107

(r) FINANCE COSTS Finance costs are recognised as expenses in the period in which they are incurred and include finance lease charges. (s) GOODS AND SERVICES TAX (GST) Income, expenses and assets are recognised net of the amount of associated GST, unless the GST incurred is not recoverable from the Australian Taxation Office (ATO). In this case it is recognised as part of the cost of acquisition of the asset or as part of the expense. Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with other receivables or payables in the Balance Sheet. Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to the ATO, are presented as operating cash flow. Commitments and contingent assets and liabilities are also stated inclusive of GST. (t) FOREIGN CURRENCY All foreign currency transactions during the financial year are brought to account using the exchange rate in effect at the date of the transaction. Exchange differences are recognised in profit or loss in the period in which they arise. Foreign exchange forward contract Foreign exchange forward contracts are designated at fair value through profit or loss and are initially measured at fair value and attributable transaction costs are expensed as incurred. Subsequently, any changes in fair value are recognised in the net result as other economic flows.

32 MUSEUM VICTORIA ANNUAL REPORT 2015–16 2016 2015 $’000 $’000

2. VICTORIAN GOVERNMENT GRANTS The Museums Board of Victoria received the following grants from the Victorian Government Recurrent Grant Applied to Operations and Assets 41,338 42,399 Capital Funding 4,692 3,844

Capital Asset Charge 38,122 38,134

Total Recurrent Grant 84,152 84,377

3. OTHER GRANTS Other Grants from Victorian Government Entities 1,579 1,713 Commonwealth Grants 569 771

Other Grants 1,336 823

Total Other Grants 3,484 3,307

4. OTHER INCOME Interest Revenue from Financial Assets 885 1,056 Miscellaneous Income 4,597 3,717

Total Other Income 5,482 4,773

5. EXPENSES FROM TRANSACTIONS 5(a) Employee Expenses

Salaries, wages and associated costs 39,380 37,279

Superannuation 3,412 3,251

Total Employee Expenses 42,792 40,530

5(b) Other Operating Expenses

Marketing and promotion 2,258 1,412 Contractors and Exhibition Display Costs 8,882 7,533

Collections Management 97 75

Total Other Operating Expenses 11,237 9,020

6. CASH AND DEPOSITS Short term deposits 39,000 29,400 Cash 1,789 836

Total Cash and Deposits 40,789 30,236

MUSEUM VICTORIA ANNUAL REPORT 2015–16 33 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

2016 2015 $’000 $’000

7. RECEIVABLES Current Contractual Debtors 620 1,378

620 1,378 Interest Receivable 34 36

654 1,414 Statutory GST Input Tax Recoverable 397 245

Total Receivables 1,051 1,659

8. PREPAYMENTS Current Prepaid expenses 214 215

Total Prepayments 214 215

9. NON-CURRENT PHYSICAL ASSETS Fair value in the sub-sections below for this note is represented by values at valuation less accumulated depreciation and at cost less accumulated depreciation where applicable under Note 1(d) Non-Current Physical Assets.

9(a) Collections Indigenous Collections* 167,912 127,587 History and Technology Collections* 92,809 74,211 Natural Science Collections* 439,082 282,216 Library Rare and High Value* 8,519 8,309 Library non-Rare or High Value 4,871 5,953 Less Accumulated Depreciation Library non-Rare or High Value 0 (468) Additions at Cost 1,147 5,162

Total Collections at fair value 714,340 502,970

* Valued at fair value at 30 June 2016 by the Australian Valuation Solutions. The valuation methodology for fair value was based on a statistical sampling approach given the extent and diversity of the Collections, and by reference to market based evidence where available and to replacement cost.

34 MUSEUM VICTORIA ANNUAL REPORT 2015–16 9. NON-CURRENT PHYSICAL ASSETS (CONT’D)

2016 2015 $’000 $’000

9(b) Property Land at Fair Value** 386,359 153,982 Buildings at Fair Value** Former ACI Site, including Simcock Avenue Store 6,510 1,570 Scienceworks 28,290 20,192 Royal Exhibition Building 84,260 43,111 Immigration Museum 24,580 13,936 Moreland Store 12,260 7,611 Melbourne Museum (including IMAX) 356,560 299,542

512,460 385,962

Less Accumulated Depreciation Former ACI Site including Simcock Avenue store 0 (431) Scienceworks 0 (4,093) Royal Exhibition Building 0 (7,307) Immigration Museum 0 (2,266) Moreland Store 0 (1,855) Melbourne Museum (including IMAX) 0 (46,529)

0 (62,481)

Work in Progress (WIP)

Buildings at Cost 2,261 0

TOTAL PROPERTY AND WIP 901,080 477,463

** Scienceworks, Royal Exhibition Building, Moreland Store, Immigration Museum, Melbourne Museum (including IMAX) and Former ACI Site. Valued at fair value at 30 June 2016 by the Valuer-General Victoria.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 35 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

9. NON-CURRENT PHYSICAL ASSETS (CONT’D) 2016 2015 $’000 $’000 9(c) Plant and Equipment, Exhibitions and WIP Plant and Equipment Plant and Equipment at Fair Value * 29,234 25,646 Less Accumulated Depreciation (22,813) (21,600)

6,421 4,046 Plant and Equipment under Finance Lease at Cost 697 678 Less Accumulated Depreciation (239) (361) 458 317

TOTAL 6,879 4,363 Exhibitions Melbourne Museum at Fair Value* 61,094 61,179 Less Accumulated Depreciation (60,059) (59,745)

Scienceworks at Fair Value* 3,643 4,310 Less Accumulated Depreciation (3,306) (3,834)

Immigration Museum at Fair Value* 5,328 5,328 Less Accumulated Depreciation (5,327) (5,316)

TOTAL 1,373 1,922

Works in Progress – WIP Exhibitions at Cost 2,206 15 Plant and Equipment at Cost * 47 2,975

TOTAL 2,253 2,990

TOTAL PLANT AND EQUIPMENT, 10,505 9,275 EXHIBITIONS AND WIP

* A fair value assessment for Plant & Equipment and Exhibitions was undertaken by management during the year ended 30 June 2016 in accordance with the FRD 103F Non- Current Physical Assets in order to reconfirm the fair value of Plant & Equipment and Exhibitions.

36 MUSEUM VICTORIA ANNUAL REPORT 2015–16 9. NON-CURRENT PHYSICAL ASSETS (CONT’D) 9(d) Movements in Carrying Amounts of Non-Current Physical Assets Plant and Carrying Amount Collections Land Buildings Equipment Exhibitions WIP* Total $’000 $’000 $’000 $’000 $’000 $’000 $’000 Opening Balance at 30 June 2016 502,970 153,982 323,481 4,363 1,922 2,990 989,708 Additions 1,157 0 3,443 1,319 52 4,499 10,470 Disposals (10) 0 (165) (328) 0 0 (503) Asset revaluation 210,326 232,377 201,361 0 0 0 644,064 Transfers 0 0 49 2,926 0 (2,975) 0 Depreciation (103) 0 (15,708) (1,402) (601) 0 (17,814)

Closing balance 714,340 386,359 512,461 6,878 1,373 4,514 1,625,925

Opening Balance at 30 June 2015 502,188 153,982 338,971 4,044 2,400 644 1,002,229 Additions 905 0 176 1,578 254 2,512 5,425 Disposals (2) 0 0 (49) (6) 0 (57) Asset revaluation 0 0 0 0 0 0 0 Transfers 0 0 0 73 93 (166) 0 Depreciation (121) 0 (15,666) (1,283) (819) 0 (17,889 )

Closing balance 502,970 153,982 323,481 4,363 1,922 2,990 989,708

9(e) Fair value measurement hierarchy for assets as at 30 June 2016

Carrying amount as Fair value measurement at at 30-Jun-16 30-Jun-16 using:

Level 1(i) Level 2(i) Level 3(i)

$’000 $’000 $’000 $’000 Collections 714,340 8,410 705,930 Total Collections at fair value 714,340 0 8,410 705,930

Non specialised land 23,000 0 23,000 0 Specialised land 363,359 0 0 363,359

Total Land at fair value 386,359 0 23,000 363,359

Buildings 514,721 0 0 514,721 Total Buildings at fair value 514,721 0 0 514,721

Plant and Equipment and WIP 6,467 0 0 6,467 Total Plant and Equipment and WIP 6,467 0 0 6,467

Exhibitions 3,580 0 0 3,580

Total Exhibitions at fair value 3,580 0 0 3,580

Note (i) Classified in accordance with the fair value hierarchy, see Note 1(d).

MUSEUM VICTORIA ANNUAL REPORT 2015–16 37 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

9(e) Fair value measurement hierarchy for assets as at 30 June 2016

Carrying amount as Fair value measurement at at 30–Jun–15 30–Jun–15 using:

Level 1(i) Level 2(i) Level 3(i)

$’000 $’000 $’000 $’000 Collections 502,970 127,538 375,432 Total Collections at fair value 502,970 0 127,538 375,432 Non specialised land 10,283 0 10,283 0 Specialised land 143,699 0 0 143,699

Total Land at fair value 153,982 0 10,283 143,699

Buildings 323,481 0 0 323,481 Total Buildings at fair value 323,481 0 0 323,481 Plant and Equipment and WIP 7,338 0 0 7,338

Total Plant and Equipment and WIP 7,338 0 0 7,338

Exhibitions 1,937 0 0 1,937

Total Exhibitions at fair value 1,937 0 0 1,937

COLLECTIONS Collections items valued under a market approach adopted by the appointed independent valuers are classified as Level 2 fair value measurements. The market approach uses prices and other relevant information generated by market transactions involving identical or comparable assets or items. Collection items valued under a statistical valuation model adopted by the appointed independent valuers using a statistically verified sampling methodology, estimated recollections costs and additions subsequent to the valuation at cost or valuation are classified as Level 3 fair value measurements.

LAND Non-specialised land – Land is valued under a market approach adopted by the independent valuers. Valuation determined by comparison to recent sales of comparable market transactions and appropriate adjustments for the differences between the valued items and the market transactions. Specialised land – Land is valued under a market approach is adjusted for the community service obligation (CSO) or any heritage restrictions to reflect the specialised nature of the land being valued. The CSO adjustment is a reflection of the valuer’s assessment of the impact of restrictions associated with an asset to the extent that is also equally applicable to market participants. The range of CSO applied to specialised land is 20%-30%.

BUILDINGS Specialised buildings are valued under a depreciated replacement cost approach adopted by the independent valuers. As depreciation adjustments adopted by the valuers are considered significant, unobservable inputs in nature, specialised buildings are classified as Level 3 fair value measurements.

PLANT AND EQUIPMENT Plant and equipment is valued under depreciated replacement cost approach. As depreciation adjustments are considered as significant, unobservable inputs in nature, plant and equipment are classified as Level 3 fair value measurements. Where plant and equipment is specialised in use, such that it is rarely sold other than as part of a going concern, fair value is determined using the depreciated replacement cost method.

38 MUSEUM VICTORIA ANNUAL REPORT 2015–16 EXHIBITIONS Exhibitions are valued under depreciated replacement cost approach. As depreciation adjustments are considered as significant, unobservable inputs in nature, Exhibitions are classified as Level 3 fair value measurements. There were no changes in valuation techniques throughout the period to 30 June 2016. For all assets measured at fair value, the current use is considered the highest and best use.

9(f) Reconciliation of Level 3 fair value

Plant and Collections Land Building Exhibitions 2016 Equipment $’000 $’000 $’000 $’000 $’000

Opening balance 375,432 143,699 323,481 7,021 1,937 Purchases (sales) 1,147 0 5,589 731 2,244 Transfers in (out) of Level 3 168,609 0 0 0 0 Gains or losses recognised in net result 0 0 0 0 0 Depreciation (103) 0 (15,709) (1,285) (601) Impairment loss 0 0 0 0 0 Subtotal 545,085 143,699 313,361 6,467 3,580 Gains or losses recognised in other economic flows – other comprehensive 0 0 0 0 0 income Revaluation 160,845 219,660 201,360 0 0 Subtotal 160,845 219,660 201,360 0 0 Closing balance 705,930 363,359 514,721 6,467 3,580 Plant and Collections Land Building Exhibitions 2015 Equipment $’000 $’000 $’000 $’000 $’000

Opening balance 374,650 143,699 338,971 4,580 2,508 Purchases (sales) 903 0 176 4,041 248 Transfers in (out) of Level 3 0 0 0 0 0 Gains or losses recognised in net result 0 0 0 0 0 Depreciation (121) 0 (15,666) (1,283) (819) Impairment loss 0 0 0 0 0 Subtotal 375,432 143,699 323,481 7,338 1,937 Gains or losses recognised in other economic flows – other comprehensive 0 0 0 0 0 income Revaluation 0 0 0 0 0 Subtotal 0 0 0 0 0 Closing balance 375,432 143,699 323,481 7,338 1,937

MUSEUM VICTORIA ANNUAL REPORT 2015–16 39 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

9(g) Description of Significant Unobservable Inputs to Level 3 Valuations

Valuation Significant Valuation Significant Technique Unobservable Inputs Technique Unobservable Inputs

30–Jun–16 30–Jun–15 Collections Market, Statistical Market price, Statistically Market, Statistical Market price, Statistically Model, Cost (Cost verified random sample Model, Cost (Cost verified random sample of re-collection of re-collection

Specialised Market/Direct Unit of value by Market/Direct Unit of value by land Comparison comparative basis ($/ Comparison comparative basis ($/ Approach m2), Community Service Approach m2), Community Service adjusted for Obligation (CSO) or adjusted for Obligation (CSO) or unobservable heritage adjustment unobservable heritage adjustment inputs inputs

Buildings Cost/Depreciated Recognised building Cost/Depreciated Recognised building Replacement cost indicators and or Replacement cost indicators and or Cost Approach Quantity Surveyors and Cost Approach Quantity Surveyors and examples of current examples of current costs, assessment of costs, assessment of useful life useful life

Plant and Depreciated Cost per unit Depreciated Cost per unit, Equipment replacement cost Useful life of plant replacement cost Useful life of plant approach and equipment approach and equipment

Exhibitions Depreciated Cost per unit Depreciated Cost per unit, replacement cost Useful life of exhibition replacement cost Useful life of exhibition

40 MUSEUM VICTORIA ANNUAL REPORT 2015–16 2016 2015 NOTES $’000 $’000

10. PAYABLES Current Payables Trade Creditors 2,224 1,045 Other Payables 11,267 4,117 Advance Billings 288 1,141 Accrued Salaries 800 676

TOTAL 14,579 6,979

11. INTEREST BEARING LIABILITIES 11(a) Current Secured Lease Liabilities (Note 18) 185 130 11(b) Non-current Secured Lease Liabilities (Note 18) 272 144

TOTAL INTEREST BEARING LIABILITIES 457 274

11(c) Assets pledged as security The carrying amounts of non–current assets pledged as security: Finance lease Plant and equipment under finance lease 9(c) 458 317

TOTAL ASSETS PLEDGED AS SECURITY 458 317

MUSEUM VICTORIA ANNUAL REPORT 2015–16 41 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

2016 2015 12. PROVISIONS $’000 $’000 Current Provisions Employee Benefits (Note 12(a)) – Annual Leave Unconditional and expected to be settled within 12 months** 2,732 2,588 Employee Benefits (Note 12(a)) – Long Service Leave Unconditional and expected to be settled within 12 months** 537 538 Unconditional and expected to be settled after 12 months*** 5,387 4,814

Employee Benefits (Note 12(a)) – Staff Partnership Agreement

Staff Partnership Agreement increase effective 1 January 2016 360 0

9,016 7,940 Provisions related to employee benefit on-costs (Note 12(a)): Unconditional and expected to be settled within 12 months** 603 531 Unconditional and expected to be settled after 12 months*** 875 782 1,478 1,313

Total Current Provisions 10,494 9,253

Non-Current Provisions Employee Benefits (Note 12(a))*** 720 721 Employee Benefits on-costs*** 117 117

Total Non-Current Provisions 837 838

TOTAL PROVISIONS 11,331 10,091

12(a) Employee Benefits and related on-costs Current Employee Benefits Annual Leave 2,732 2,588

Long Service Leave entitlements 5,924 5,352 Staff Partnership Agreement increase effective 1 January 2016 360 0 Non-Current Employee Benefits Long Service Leave entitlements 720 721

Total Employee Benefits 9,736 8,661

Current on-costs 1,478 1,313 Non-current on-costs 117 117 Total on-costs 1,595 1,430 TOTAL EMPLOYEE BENEFITS AND RELATED ON-COSTS 11,331 10,091 –Refer Note 1(i)

**The amounts disclosed are nominal (undiscounted) amounts. ***The amounts disclosed are discounted to present values.

42 MUSEUM VICTORIA ANNUAL REPORT 2015–16 2016 2015 13. EQUITY $’000 $’000 13(a) Contributed Capital* Balance at beginning of financial year 586,139 586,139 Transfer (to)/from Accumulated Deficit 0 0 Capital Contribution** 4,000 0

BALANCE AT END OF FINANCIAL YEAR 590,139 586,139

13(b) Accumulated Deficit Balance at beginning of financial year (141,838) (130,927) Net result (11,943 ) (13,510) Transfers to Reserves Transfer to Contributed Capital 0 0 Transfer (to)/from Trust Funds (85) 1,001 Transfer (to)/from Externally Funded Special Projects 3,238 1,598

BALANCE AT END OF FINANCIAL YEAR (150,628) (141,838)

13(c) Reserves: Trust Funds*** Balance at beginning of financial year 7,260 8,261 Transfer (to)/from Accumulated Deficit 85 (1,001)

BALANCE AT END OF FINANCIAL YEAR 7,345 7,260

Reserves: Externally Funded Special Projects**** Balance at beginning of financial year 9,156 10,754 Transfer (to)/from Accumulated Deficit (3,238) (1,598)

BALANCE AT END OF FINANCIAL YEAR 5,918 9,156

Physical Asset Revaluation Surplus Balance at beginning of financial year 545,888 545,888 Asset revaluation increases 644,064 0

BALANCE AT END OF FINANCIAL YEAR 1,189,952 545,888

* Contributed Capital consists of capital funds provided by the Victorian Government for the Melbourne Museum, Scienceworks, Immigration Museum and Royal Exhibition Building. Ministerial approval has been received for the treatment of these amounts as Contributed Capital. ** Grant from Commonwealth Government to Victorian Government for the protection and promotion of the Royal Exhibition Building under Museum Victoria. ***Trust Funds consist of those funds which may be used by the Museums Board of Victoria for Museum purposes defined by the relevant Trust deed or will. ****Externally Funded Special Projects consists of unexpended Government and other grants tied to a specific purpose.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 43 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

14. CONTINGENT ASSETS AND LIABILITIES Museum Victoria believes that there are no contingent assets or contingent liabilities (2014/2015: Nil).

2016 2015 $’000 $’000

15. NOTES TO THE CASH FLOW STATEMENT 15(a) Reconciliation of Cash For the purposes of the Cash Flow Statement, Museum Victoria considers cash to include cash on hand and in banks. Cash at the end of the reporting period, as shown in the Cash Flow Statement, is reconciled to the related items in the Balance Sheet as follows: Cash 1,789 836 Interest Bearing Deposits 39,000 29,400

TOTAL (refer to Note 6) 40,789 30,236

15(b) Reconciliation of Net Result to Net Cash Flows from Operating Activities Net result for the year (11,943) (13,510) Loss /(Gain) on Sale of Non-Current Assets (145) 11 Non-cash movements: Depreciation 17,814 17,94 4 Doubtful Debt Expense 0 0 Net cash provided by operating activities before change in assets and liabilities 5,726 4,445 Movement in assets and liabilities: Decrease/(Increase) in Receivables 1,555 (428) Decrease/(Increase) in Prepayments 1 (95) Decrease/(Increase) in Inventories 70 243 Increase/(Decrease) in Payables 7,770 2,078 Increase/(Decrease) in Provisions 1,241 329

Net cash provided by operating activities 16,363 6,572

15(c) Non-cash financing and investing activities Financing Facilities Finance Lease Assets Acquisitions 304 64 Disposals (285) (31)

TOTAL 19 33

44 MUSEUM VICTORIA ANNUAL REPORT 2015–16 16. RESPONSIBLE PERSONS 16(a) RESPONSIBLE PERSONS The following disclosures are made regarding responsible persons for the reporting period: Responsible Minister – Mr Martin Foley MP Accountable Officer – Dr J. Patrick Greene OBE Board Members: Professor Margaret Gardner AO (President) Mr Trevor Tappenden (Treasurer) Mr Andrew Butcher Professor Edwina Cornish AO Mr Jim Cousins AO Ms Sylvia Falzon Mr Wilkin Fon (reappointed 4 August 2015) Mr Colin Golvan QC Dr Alison Inglis (appointed 4 August 2015) Ms Annette Vickery

16(b) REMUNERATION OF RESPONSIBLE PERSONS Members of the Board act in an honorary capacity. Amounts relating to the Responsible Minister are reported in the financial statements of the Department of Premier and Cabinet. The remuneration of the Accountable Officer, who is not a Member of the Board, during the reporting period, was in the range of $350,000 - $360,000 ($340,000 - $350,000 in 2014/2015). The remuneration of the Accountable Officer is not included in note 16(d) below.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 45 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

16(c) RELATED PARTY TRANSACTIONS Business transactions were carried out with the following related party entities for Members of the Board. All transactions were undertaken in the ordinary course of business and were at arm’s length and on normal commercial terms.

2016 2015 Revenue Expenditure Revenue Expenditure $'000 $'000 $'000 $'000 The Australian Ballet 0 0 0 8 Australian War Memorial 0 0 0 2 Victorian Arts Centre Trust 50 0 33 0 University Of Melbourne 229 162 594 0 Monash University 38 12 8 3 RMIT University 0 0 1 1 CSIRO 378 4 0 0 National Gallery of Victoria 57 1 0 0 Melbourne Grammar School 2 0 0 0 SAI Global 0 17 0 0

TOTAL 754 196 636 14

16(d) EXECUTIVE OFFICER REMUNERATION

Income Band Total Remuneration Base Remuneration Base remuneration excludes bonus payments, long-service leave, redundancy 2016 2015 2016 2015 payments and retirement benefits. $190,000 - $199,999 0 0 1 2 $200,000 - $209,999 0 0 2 1 $210,000 - $219,999 0 2 0 0 $220,000 - $229,999 2 1 0 0 $230,000 - $239,999 1 0 0 0

TOTAL NUMBERS 3 3 3 3

TOTAL ANNUALISED EMPLOYEE 3.0 3.0 3.0 3.0 EQUIVALENT (AEE)

TOTAL $677,000 $658,000 $601,000 $586,000

46 MUSEUM VICTORIA ANNUAL REPORT 2015–16 16(e) RECONCILIATION OF EXECUTIVE NUMBERS

2016 2015 Executives with remuneration over $100,000 3 3 Add Accountable Officer (Chief Executive Officer) 1 1

Total executive numbers at 30 June 4 4

16(e) EX GRATIA EXPENSES There were no ex gratia expenses in aggregate or individually in excess of $5,000 (2014/2015 – nil).

17. SUPERANNUATION Museum Victoria is required to recognise all superannuation payments as expenses in its comprehensive operating statement. The Department of Treasury and Finance shall recognise the aggregate unfunded superannuation liability relating to employing entities in its financial statements of 30 June 2016 as the Victorian Government has assumed responsibility for this liability. There were no contributions outstanding at the year end. The major employee superannuation funds and contributions paid or payable by Museums Board of Victoria are as follows. The total amount of superannuation excludes amounts paid under salary sacrifice arrangement

2016 2015 $’000 $’000 State Superannuation Fund (VicSuper Scheme) 2,146 2,024 State Superannuation Fund (Revised Scheme & New) 354 400 Retail Employees Superannuation Fund 240 207 Other funds 646 593

Total 3,386 3,224

MUSEUM VICTORIA ANNUAL REPORT 2015–16 47 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

2016 2015 $’000 $’000

18. LEASES AND COMMITMENTS FOR EXPENDITURE Capital Expenditure Commitments

Non-cancellable capital expenditure contracted

Payable: Not longer than 1 year 5,703 0 Longer than 1 year but not longer than 5 years 5,395 0

Total 11,098 0

Operating Lease Commitments Non-cancellable operating leases contracted for but not capitalised in the accounts Payable: Not longer than 1 year 790 722 Longer than 1 year but not longer than 5 years 747 972

Total 1,537 1,694

Operating Expenditure Commitments

Non-cancellable operating expenditure contracted

Payable: Not longer than 1 year 2,175 3,145 Longer than 1 year but not longer than 5 years 581 0

Total 2,756 3,145

Total Commitments 15,391 4,839

48 MUSEUM VICTORIA ANNUAL REPORT 2015–16 Minimum future lease Present value of minimum payments future lease payments

2016 2015 2016 2015 $’000 $’000 $’000 $’000

18. LEASES AND COMMITMENTS FOR EXPENDITURE Finance Leases Finance leases are payable as follows: Not longer than 1 year 199 140 185 130 Longer than 1 year but not longer 287 150 272 144 than 5 years Minimum lease payments 486 290 457 274 Less future finance charges (29) (16) 0 0 Present value of minimum lease 457 274 457 274 payments Representing lease liabilities: Current (Note 11(a)) 0 0 185 130 Non–current (Note 11(b)) 0 0 272 144

Total 0 0 457 274

(i) Operating leases relates to office equipment leased from Equigroup and Konica-Minolta and planetarium equipment leased from AllLeasing. (ii) Finance leases relate to motor vehicles leased from Department of Treasury and Finance.

19. FINANCIAL INSTRUMENTS (a) FINANCIAL RISK MANAGEMENT OBJECTIVES AND POLICIES The significant accounting policies and methods adopted, including the criteria for recognition, the basis of measurement, and the basis on which income and expenses are recognised, with respect to each class of financial asset, financial liability and equity instrument are disclosed in Note 1 to the financial statements. The main purpose in holding financial instruments is to prudentially manage the entity’s financial risks within its policy parameters. The entity’s main financial risks include credit risk, liquidity risk and interest rate risk. The entity manages these financial risks in accordance with its financial management policies. Cash investments are governed by an investment policy approved by the Museums Board of Victoria. The policy restricts the types and terms of investments to government securities or government guaranteed securities and low risk instruments with Government approved financial institutions.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 49 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

19(b) CATEGORISATION OF FINANCIAL INSTRUMENTS

Contractual Contractual Contractual financial assets- financial financial $’000 designated at fair assets- liabilities at Total value through loans and amortised 2016 Notes profit/loss receivables cost

Contractual financial assets Cash and deposits 6 0 40,789 0 40,789 Receivables: Sale of goods and services 7 0 654 0 654 Foreign exchange forward contract 0 0 0 0

Total contractual financial assets 0 41,443 0 41,443

Contractual financial liabilities Payables** Supplies and services 10 0 0 13,859 13,859 Borrowings Lease liabilities 11 0 0 457 457

Total contractual financial liabilities 0 0 14,316 14,316

2015 Contractual financial assets Cash and deposits 6 0 30,236 0 30,236 Receivables: Sale of goods and services 7 0 1,414 0 1,414 Foreign exchange forward contract 947 0 0 947 Total contractual financial assets 947 31,650 0 32,597

Contractual financial liabilities Payables ** Supplies and services 10 0 0 6,495 6,495 Borrowings Lease liabilities 11 0 0 274 274

Total Contractual Financial Liabilities 0 0 6,769 6,769 ** Payables excludes statutory payables

(c) CREDIT RISK Credit risk arises from the contractual financial assets of the entity, which comprise cash and cash deposits, and trade and other receivables. The entity’s exposure to credit risk arises from the potential default of the counter party on their contractual obligations resulting in financial loss to the entity. Credit risk is measured at fair value and is monitored on a regular basis. The maximum exposure to credit risk on financial assets which have been recognised on the Balance Sheet is the carrying amount, net of any provisions for doubtful debts, without taking into account of the value of any collateral obtained. The entity follows a process of reviewing all trade debtors during the year to identify doubtful debts or other possible impairments.

50 MUSEUM VICTORIA ANNUAL REPORT 2015–16 19(c) CATEGORISATION OF FINANCIAL INSTRUMENTS (CONT’D) Currently Museum Victoria does not hold any collateral as security nor credit enhancements relating to any of its financial assets. There are no financial assets that have had their terms renegotiated so as to prevent them from being past due or impaired, and they are stated at the carrying amounts as indicated.

AGEING ANALYSIS OF CONTRACTUAL Carrying Not past Past due but not impaired $’000 FINANCIAL ASSETS amount due and not Impaired impaired financial assets Less than 1 1–5 years year

2016

Cash 1,789 1,789 0 0 0 Receivables: Sale of goods and services 654 0 654 0 0 Investments and other contractual

financial assets Short-term cash investments** 39,000 39,000 0 0 0 Foreign exchange forward contract 0 0 0 0 0

Total 41,443 40,789 654 0 0

2015

Cash 835 835 0 0 0 Receivables: Sale of goods and services 1,414 1,055 359 0 0 Investments and other contractual

financial assets Short-term cash investments** 29,400 29,400 0 0 0 Foreign exchange forward contract 947 947 0 0 0

Total 32,596 32,237 359 0 0 ** Short term cash investments are held either with the Treasury Corporation of Victoria or with financial institutions that are Approved Deposit-taking Institutions.

(d) LIQUIDITY RISK Liquidity risk arises when the entity is unable to meet its contractual financial obligations as they fall due. The entity operates under the Government fair payments policy of settling financial obligations within 30 days and in the event of a dispute, makes payments within 30 days from the date of resolution. It also continuously manages risk through monitoring future cash flows and maturities planning to ensure adequate holding of high quality liquid assets and dealing in highly liquid markets. The entity’s exposure to liquidity risk is deemed insignificant based on prior periods’ data and current assessment of risk. Cash for unexpected events is generally sourced from cash and cash equivalent assets. Maximum exposure to liquidity risk is the carrying amounts of financial liabilities.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 51 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

Carrying Nominal $’000 amount amount Maturity dates

Maturity analysis of contractual Less than 1–5 years 5+years

financial liabilities 1 year 2016 Payables: Supplies and services 14,849 13,859 13,859 0 0 Borrowings:

Lease liabilities 457 457 185 272 0

Total 15,306 14,316 14,044 272 0

2015 Payables: Supplies and services 6,495 6,495 6,495 0 0 Borrowings:

Lease liabilities 274 290 140 150 0

Total 6,769 6,785 6,635 150 0

(e) MARKET RISK The entity’s exposures to market risk are primarily through interest rate risk with only insignificant exposure to foreign currency and other price risks. Objectives, policies and processes used to manage each of these risks are disclosed in the paragraphs below. Foreign currency risk The entity is normally exposed to insignificant foreign currency risk through its payables relating to purchases of supplies and consumables from overseas. This is because of a limited amount of purchases denominated in foreign currencies and a short timeframe between commitment and settlement. The entity manages its risk through continuous monitoring of movements in exchange rates and ensures availability of funds through rigorous cash flow planning and monitoring. Where significant foreign currency risk arises as a result of significant commitments to exhibition and equipment suppliers overseas combined with a significant lead time between commitment and settlement, the entity may enter into foreign currency forward contracts to limit the exposure to exchange rate movements. Interest rate risk Exposure to interest rate risk arises primarily through the entity’s interest bearing cash and cash equivalents assets. Minimisation of risk is achieved by mainly undertaking short-term fixed-rate cash investments. The impact of a reasonably possible 1% increase or decrease in interest rates is not expected to have a material effect on the entity’s net result or equity. Museum Victoria’s exposure to interest rate risk and the effective weighted average interest rate for each class of financial assets and liabilities is set out below.

52 MUSEUM VICTORIA ANNUAL REPORT 2015–16 INTEREST RATE EXPOSURE Weighted Carrying Interest rate exposure $’000 OF FINANCIAL INSTRUMENTS average amount effective interest Fixed Variable Non- rate % interest interest interest rate rate bearing 2016

Financial Assets Cash and deposits 1.14% 1,789 0 1,789 0 Receivables: Sale of goods and services 654 0 0 654 Investments and other financial assets: Short-term cash investments 1.86% 39,000 39,000 0 0

Total financial assets 41,443 39,000 1,789 654

Financial Liabilities Payables: Trade and other creditors 13,859 0 0 13,859 Interest bearing liabilities: Lease liabilities 4.75% 457 0 457 0

Total financial liabilities 14,316 0 457 13,859

2015

Financial Assets Cash and deposits 1.70% 836 0 748 88 Receivables: Sale of goods and services 1,414 0 0 1,414 Investments and other financial assets: Short-term cash investments 2.60% 29,400 29,400 0 0

Total financial assets 31,650 29,400 748 1,502

Financial Liabilities Payables: Trade and other creditors 6,495 0 0 6,495 Interest bearing liabilities: Lease liabilities 5.86% 274 0 274 0

Total financial liabilities 6,769 0 274 6,495

MUSEUM VICTORIA ANNUAL REPORT 2015–16 53 NOTES TO THE FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED 30 JUNE 2016

(f) FAIR VALUE The fair values and net fair values of financial instrument assets and liabilities are determined as follows:  Level 1 – the fair value of financial instrument with standard terms and conditions and traded in active liquid markets are determined with reference to quoted market prices;  Level 2 – the fair value is determined using inputs other than quoted prices that are observable for the financial asset or liability, either directly or indirectly; and  Level 3 – the fair value is determined in accordance with generally accepted pricing models based on discounted cash flow analysis using unobservable market inputs. The entity considers that the carrying amount of financial instrument assets and liabilities recorded in the financial statements to be a fair approximation of their fair values, because of the short term nature of the financial instruments and the expectation that they will be paid in full.

There have been no transfers between levels during the period.

FINANCIAL ASSETS MEASURED AT Carrying Fair value measurement at end of FAIR VALUE amount as at reporting period using: 30-Jun-16

Level 1(i) Level 2(i) Level 3(i)

2016 Financial assets at fair value through profit/loss: Foreign exchange forward contract 0 0 0 0

Total 0 0 0 0

FINANCIAL ASSETS MEASURED AT Carrying Fair value measurement at end of FAIR VALUE amount as at reporting period using: 30-Jun-15

Level 1(i) Level 2(i) Level 3(i)

2015 Financial assets at fair value through profit/loss: Foreign exchange forward contract 947 0 947 0

Total 947 0 947 0

Note (i) Classified in accordance with the fair value hierarchy, see above..

20. REMUNERATION OF AUDITORS

2016 2015 $’000 $’000 Victorian Auditor-General’s Office: Audit of financial report 55 55

TOTAL 55 55

21. SUBSEQUENT EVENTS No subsequent events have occurred that require disclosure. (2014/15:Nil).

54 MUSEUM VICTORIA ANNUAL REPORT 2015–16 AUDITOR-GENERAL’S REPORT

MUSEUM VICTORIA ANNUAL REPORT 2015–16 55 AUDITOR-GENERAL’S REPORT

56 MUSEUM VICTORIA ANNUAL REPORT 2015–16 STATUTORY REPORTS

FREEDOM OF INFORMATION will be provided with an opportunity to consult with Museum Victoria in order to redefine the request. The Freedom of Information Act 1982 entitles members of the public to obtain information, other Section 21 of the Act requires that all reasonable than information that is exempt under the Act, held steps be taken to notify the applicant of the decision by Museum Victoria. For the 12 months ending 30 concerning the release of documents as soon as June 2016, Museum Victoria received three Freedom practicable. It must be no later than 45 days after the of Information requests. Two requests were from date on which the request was received. journalists and these were completed. The third request from a representative of an organisation will CHARGES UNDER THE ACT be completed in 2016–17. The information below must Section 22 of the Act outlines the principles for the be published annually under part II of the Freedom of levy to be paid by an applicant before access to a Information Act 1982. The information required document is given, and for the waiver of charges. under section 7(1)(a)(i) is located elsewhere in The application fee is $27.90. Further charges may be this annual report. levied for photocopying and searching for documents, or for supervising access. Some charges may be CONTACTS waived in certain circumstances. Principal Officer: Dr J. Patrick Greene OBE (Chief Executive Officer) AVAILABILITY OF ADDITIONAL INFORMATION Freedom of Information Officer: The following information relating to Museum Victoria Manager, Information Services and relevant to the financial year is available to the minister, members of parliament and the public Address: GPO Box 666, Melbourne VIC 3001 on request: Telephone: (03) 8341 7109 Fax: (03) 8341 7299 a statement that declarations of pecuniary interests Email: [email protected] have been duly completed by all relevant officers details of shares held by a senior officer as CATEGORIES OF DOCUMENTS nominee or held beneficially in a statutory authority or subsidiary Documents maintained in the possession of Museum Victoria include: details of publications produced by Museum records pertaining to our buildings and other assets Victoria about the museum, and the places where records pertaining to objects in the Museum Victoria publications can be obtained collection details of changes in prices, fees, charges, rates Museum Victoria policies and procedures and levies charged by Museum Victoria records of divisional operations details of any major external reviews carried out on records of Museums Board of Victoria meetings Museum Victoria finance and accounting records details of major research and development activities volunteer records undertaken by Museum Victoria personnel and salary records Board member records details of overseas visits undertaken, including a Museum Victoria member records. summary of the objectives and outcomes of each visit REQUESTS FOR ACCESS TO DOCUMENTS details of major promotional, public relations Access to documents (as defined in section 5 of and marketing activities undertaken by Museum the Act) may only be obtained through a written Victoria to develop community awareness of and request to the Freedom of Information Officer; a fax engagement with the museum venues and the is sufficient. Each request should be accompanied by services we provide a $27.90 application fee. An applicant may request details of assessments and measures undertaken photocopies of documents or inspection of specific to improve the occupational health and safety documents at Museum Victoria, or other access of employees arrangements as appropriate to the application. a general statement on industrial relations within Museum Victoria and details of time lost through Applications should be as specific as possible to enable Museum Victoria to identify the documents industrial accidents and disputes sought. Where a request does not sufficiently identify the documents, the applicant will be advised, and

MUSEUM VICTORIA ANNUAL REPORT 2015–16 57 a list of major committees sponsored by Museum NATIONAL COMPETITION POLICY Victoria, the purpose of each committee and the extent to which its purposes have been achieved, Museum Victoria is committed to competitive neutrality principles, ensuring fair and open details of all consultancies and contractors, competition. Many non-core activities have been including those engaged, services provided and outsourced, such as cleaning, food and beverage expenditure committed to for each engagement. services and security.

DISABILITY ACTION PLAN VICTORIAN INDUSTRY PARTICIPATION Projects undertaken during the year include: POLICY delivery of disability awareness training The Victorian Industry Participation Policy Act 2003 signing of a memorandum of understanding with requires public bodies to report on the application of the National Disability Recruitment Coordinator the Victorian Industry Participation Policy (VIPP) to all performances by Wild at Heart’s 2 Hot 2 Handle tenders over $3 million in metropolitan Melbourne hip-hop crew at Melbourne Museum and $1 million in regional Victoria. publishing of online sensory maps and social scripts During 2015 –16, one VIPP applicable contract for Melbourne Museum, the Immigration Museum commenced totalling $11.3 million. and Scienceworks under the Autism Friendly Museum project. The Royal Exhibition Building was The outcomes expected from the implementation also lit up blue to recognise World Autism Day. of the VIPP to this project are: an average of 100 per cent of local content VICTORIAN GOVERNMENT RISK a total of 26 jobs (AEE). MANAGEMENT FRAMEWORK I, Margaret Gardner, certify that the Museums Board of Victoria has complied with the Ministerial Standing Direction 4.5.5 – Risk Management Framework and Processes. The Finance, Audit and Risk Committee verifies this.

Professor Margaret Gardner AO President, Museums Board of Victoria 30 June 2016

58 MUSEUM VICTORIA ANNUAL REPORT 2015–16 CONSULTANCIES In 2015–16, two consultancies attracted total fees payable of $10,000 or greater. The total expenditure incurred during the year in relation to these two consultancies is $85,000, as outlined in the table of consultancies below. One consultancy during the year had fees of less than $10,000. The total expenditure incurred during the year in relation to this consultancy was $7540.

Consultant Purpose Total Approved Expenditure Future Project Fee 2015–16 Expenditure (excl. GST) (excl. GST) (excl. GST)

SLM Corporate IMAX Melbourne Museum $15,000 $15,000 $0 Pty Ltd valuation

Museum Victoria security Security Consulting framework consulting $175,000 $70,000 $105,000 Group Pty Ltd services

This consultancies disclosure cannot be compared to disclosures prior to 2014–15, given the revision made to the definition in FRD 22E.

BUILDING AND MAINTENANCE COMPLIANCE At 30 June 2016, Museum Victoria was responsible for six government-owned buildings and also occupied premises at Swann House, Melbourne, as a tenant. Museum Victoria complied with all provisions of the Building Act 1993. All works undertaken by Museum Victoria during 2015–16 complied with the Building Code of Australia and with the relevant Australian standards for building and maintenance works.

MAJOR WORKS (MORE THAN $50,000) Melbourne Museum Immigration Museum BioBank construction works Remediation of flaking paintwork Melbourne Museum car-park lift upgrade Royal Exhibition Building Emergency and exit lighting upgrades French fountain conservation work Integrated fire services repairs (mechanical) Moreland Annexe Interim Collection Storage Project building and fit-out works Interim Collection Storage Project fit-out works IMAX refurbishment

Scienceworks Lift upgrade

MUSEUM VICTORIA ANNUAL REPORT 2015–16 59 PROTECTED DISCLOSURES PUBLIC SECTOR VALUES AND Museum Victoria is committed to the aims and EMPLOYMENT PRINCIPLES objectives of the Protected Disclosure Act 2012 (Vic.). During 2015–16, Museum Victoria complied with the In particular, Museum Victoria does not tolerate Public Administration Act 2004. We recognise our improper conduct by staff or reprisals against those obligation to make staff aware of the requirements who come forward to disclose such conduct. of the code of conduct, policies and procedures. Key documents are made available to staff prior to Museum Victoria is not a public body to which their employment commencing, and our policies disclosures may be made. Disclosures of improper and procedures are explained through the induction conduct or detrimental action relating to the museum program and are readily accessible through Museum should generally be made to the Independent Victoria’s intranet. Staff are also required to complete Broad-based Anti-corruption Commission (IBAC). regular additional online e-learning modules linked Information about making such disclosures can be with key policies and procedures, including equal found on the IBAC website ibac.vic.gov.au. opportunity and health and safety. As required by s.58(5) of the Act, procedures for protecting people who make protected disclosures from detrimental action by Museum Victoria or its staff are available on the museum website museumvictoria.com.au.

DISCLOSURES UNDER THE PROTECTED DISCLOSURE ACT 2012 There was one disclosure made to Museum Victoria during 2015–16.

DISCLOSURES 2015–16 2014–15 Museum Victoria staff dance in the winning entry of the international 2016 Museum Dance-Off, Melbourne Museum Video still from whenyouworkatamuseum.com The number of disclosures made by an individual to Museum Victoria’s Protected 1 0 Disclosures Coordinator and notified to IBAC

Assessable disclosures 0 0

60 MUSEUM VICTORIA ANNUAL REPORT 2015–16 HEALTH AND SAFETY INCIDENTS VISITORS

Visitors Incidents Incidents per 100 Visitors

2013–14 1,834,296 619 0.0337

2014–15 1,690,425 637 0.0376

2015–16 1,867,536 644 0.0344

STAFF

Lost Time No. of Standard Incidents Lost Time Claims per Average per 100 Staff Standard 100 Staff Cost per Staff FTE Incidents Members Claims Members Claim

2013–14 491 132 26.9 8 1.63 $129,877

2014–15 477 183 38.4 2 0.42 $3,547

2015-16 507 255 50.3 5 0.98 $101,498

Notes: Average cost per claim includes payments to 30 June 2016 and an estimate of outstanding claim costs advised by Xchanging, Museum Victoria’s insurer. There was a significant increase in number of near miss (26%) and hazard (97%) reports in 2015–16. The number of injuries to staff was slightly down on 2014–15 (–5%). Staff are aware of the importance of identifying and rectifying hazards before they can cause an injury.

DATAVIC ACCESS POLICY CARERS RECOGNITION ACT 2012 Museum Victoria is committed to the principles of Museum Victoria recognises our responsibilities open access to public data and information. under the Carers Recognition Act 2012. The following activities promote and implement the principles of the Museum Victoria makes a significant amount of Act for our staff and for people in care relationships: data freely available on the site Museum Victoria Collections and shares data with major national the Carer Card Program gives concession entry data aggregators, including: to our museums and IMAX Trove, the National Library of Australia’s portal, the Companion Card Program gives free entry through which we share humanities collections to cardholders when accompanying their data, with approximately 83,000 item and image care recipient records available flexible work arrangements for staff who are carers, Atlas of Living Australia, through which we review of our Disability Action Plan and Disability share science specimen data, with approximately Access Policy to ensure the principles of the Act 560,000 specimen records and 28,000 are reflected in our procedures and programs. images available.

MUSEUM VICTORIA ANNUAL REPORT 2015–16 61 GOVERNMENT ADVERTISING EXPENDITURE

NAME OF Campaign Advertising Creative and Research Print and Other Total CAMPAIGN Summary (Media) Campaign and Collateral Campaign Start/End Date Expenditure Development Evaluation Expenditure Costs (excl. GST) Expenditure Expenditure (excl. GST) (excl. GST) (excl. GST) (excl. GST)

$’000 $’000 $’000 $’000 $’000 $’000

Museum Victoria Digital and social School Holidays media campaign Advertising to support the school holidays Jul 2015, period across 158 12 0 0 0 170 Sept 2015, Museum Victoria Jan 2016, Mar 2016

Jurassic World: Television, The Exhibition digital, tourism and print media Nov 2015 to campaign to Oct 2016 support Jurassic World: The 280 9 0 13 0 302 Exhibition at Melbourne Museum

Notes: Information shown is for government advertising expenditure for campaigns of $100,000 or more. Research and evaluation was undertaken with existing internal resources. Campaigns crossed financial years; the figures above represent 2015–16 expenditure. Creative work for Museum Victoria communications is undertaken by an external design firm on a monthly retainer; the figures above are additional expenses for larger campaigns.

62 MUSEUM VICTORIA ANNUAL REPORT 2015–16 ICT EXPENDITURE For the 2015–16 reporting period, Museum Victoria had a total ICT expenditure of $4,890,304, with the details shown below.

BAU ICT Expenditure Non-BAU ICT Expenditure Operational Expenditure Capital Expenditure

$’000 $’000 $’000 $’000

4,744 146 146 0

Little Kids’ Day In Program, Scienceworks Photographer Rodney Start

MUSEUM VICTORIA ANNUAL REPORT 2015–16 63 DISCLOSURE INDEX

This annual report has been prepared in accordance with all relevant Victorian legislation. The disclosure index has been prepared to facilitate identification of Museum Victoria’s compliance with statutory disclosure requirements.

MINISTERIAL DIRECTIONS PAGE

REPORT OF OPERATIONS Charter and purpose FRD 22G Manner of establishment of the relevant ministers 16, 18 FRD 22G Purpose, functions, powers and duties 3, 16 FRD 22G Initiatives and key achievements 4–15 FRD 22G Nature and range of services provided 3, 6–15

MANAGEMENT AND STRUCTURE FRD 22G Organisational structure 18

Financial and other information FRD 10A Disclosure index 64–65 FRD 22G Operational and budgetary objectives, and performance against objectives 4–15 FRD 22G Employment and conduct principles 19–20, 60 FRD 22G Occupational health and safety 61 FRD 22G Summary of the financial results for the year 4 FRD 22G Significant changes in financial position during the year 4 FRD 22G Major changes or factors affecting performance 4 FRD 22G Subsequent events 31, 54 FRD 22G Application and operation of Freedom of Information Act 1982 57 FRD 22G Compliance with building and maintenance provisions of Building Act 1993 59 FRD 22G Statement on National Competition Policy 58 FRD 22G Application and operation of the Protected Disclosure Act 2012 60 FRD 22G Details of consultancies of less than and more than $10,000 59 FRD 22G Environmental performance 5 FRD 22G Government advertising expenditure 62 FRD 22G ICT expenditure 63 FRD 22G Statement of availability of other information 57–58 FRD 25B Victorian Industry Participation Policy disclosures 58 FRD 22G Statement of workforce data, and merit and equity 19–20, 60 SD 4.5.5 Risk-management compliance attestation 58 SD 4.2(g) Specific information requirements 2–20 SD 4.2(j) Sign-off requirements ii

64 MUSEUM VICTORIA ANNUAL REPORT 2015–16 MINISTERIAL DIRECTIONS PAGE

FINANCIAL STATEMENTS Financial statements required under Part 7 of the FMA SD 4.2(a) Statement of changes in equity 24 SD 4.2(b) Operating statement 22 SD 4.2(b) Balance sheet 23 SD 4.2(b) Cash flow statement 25 SD 4.2(c) Compliance with Australian accounting standards and other authoritative pronouncements 26 SD 4.2(c) Compliance with ministerial directions 21 SD 4.2(d) Rounding of amounts 30 SD 4.2(c) Accountable Officer’s declaration 21

Other disclosures in notes to the financial statements FRD 10 Disclosure index 64–65 FFRD 21B Disclosures of responsible persons, executive officers and other personnel (contractors with significant management responsibilities) in the financial report 45–47 FRD 102 Inventories 23 FRD 103F Non-current physical assets 34–40 FRD 106A Impairment of assets 28 FRD 109A Intangible assets 26 FRD 110A Cash flow statements 25 FRD 112D Defined benefit superannuation obligations 47 FRD 114B Financial instruments – general government entities and public non financial corporations 49–54 FRD 119A Transfers through contributed capital 30

LEGISLATION Freedom of Information Act 1982 57 Building Act 1993 59 Protected Disclosure Act 2012 60 Carers Recognition Act 2012 61 Disability Act 2006 58 Financial Management Act 1994 21–56 Victorian Industry Participation Policy Act 2003 58 Public Administration Act 2004 60

MUSEUM VICTORIA ANNUAL REPORT 2015–16 65 66 MUSEUM VICTORIA ANNUAL REPORT 2015–16 MUSEUMVICTORIA GPO Box 666 Melbourne 3001 Victoria, Australia Telephone +61 3 8341 7777 Facsimile +61 3 8341 7778

IMMIGRATIONMUSEUM Old Customs House 400 Flinders Street Melbourne 3001 Victoria, Australia Telephone +61 3 9927 2700 Facsimile +61 3 9927 2728

SCIENCEWORKS 2 Booker Street Spotswood 3015 Victoria, Australia Telephone +61 3 9392 4800 Facsimile +61 3 9391 0100

MELBOURNEMUSEUM 11 Nicholson Street Carlton 3053 Victoria, Australia Telephone +61 3 8341 7777 Facsimile +61 3 8341 7778

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© State of Victoria, Museum Victoria 2016. This publication is copyright. THIS PAGE No part may be reproduced by any Bugs, Bugs, Bugs! Education Program, process except in accordance with the Melbourne Museum provisions of the Copyright Act 1968. Photographer Benjamin Healley

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MUSEUM VICTORIA ANNUAL REPORT 2015–16 ii 68 MUSEUM VICTORIA ANNUAL REPORT 2015–16