St John the Evangelist Scottish Episcopal Church

Forres

General Data Protection

Compliance Statement

St John’s Forres is an incumbency within the Scottish Episcopal Church. It is established exclusively for charitable purposes, primarily for the advancement of religion and to provide public benefit. (The expression “charitable purposes” shall mean a charitable purpose as defined in section 7 of the Charities and Trustee Investment () Act 2005 as amended from time to time (“the 2005 Act”) which is also regarded as a charitable purpose in relation to the application of the Taxes Acts from time to time in force.)

In order to progress its charitable purposes, the Clergy and Vestry of St John’s Forres collects and processes information from congregation members on the legal basis of informed consent.

This information supports the following activities:

1. Pastoral care for the congregation 2. Financial security for the incumbency, its employees and its assets 3. Charitable giving 4. Communication with congregation members about the worship pattern and other activities of the church. 5. Enabling St John’s to provide a voluntary service for the benefit of the wider community.

Vestry is responsible for the privacy, security, retention of this information within legal limits, and destruction/deletion of the same when appropriate. It undertakes to audit this information and to assess for risk on an annual basis, to enable subject access appropriately if so requested, and to ensure that congregation members are made aware of exactly what use is intended from the information which is requested and processed.

Sharing of your data Your personal data is confidential and will be shared only as set out here. St John’s Directory enables congregation members to contact one another, as well as enabling Clergy and Vestry to contact you over matters related to pastoral care as well as keeping you informed of events in the life of the church. If you are appointed to a role within the congregation or diocese, your details will be shared with the General Synod Office of the Scottish Episcopal Church.

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Retention of your data We keep data in accordance with the guidance provided by the Scottish Episcopal Church. Specifically, we compile Directory information on an annual basis, historic records are held in our archive for 6 years; gift aid declarations and associated paperwork are kept for up to 7 years after the tax year to which they relate; and church registers (baptisms, marriages, funerals) are kept permanently.

Your rights Under the General Data Protection Regulation, in effect from May 2018, you have the following rights in respect of your information:

The right to request a copy of your personal data which the Clergy/Vestry of St John’s hold about you The right to request that the Clergy/Vestry of St John’s corrects any personal data if it is found to be inaccurate or out of date The right to request that your personal data be erased where it is no longer necessary for St John’s to retain such data The right to withdraw your consent to the processing at any time The right to lodge a complaint with the Information Commissioner’s Office.

To exercise any of these rights, please contact the Vestry Secretary, at St John’s Rectory, Victoria Road, Forres, IV 36 3BN or by email at [email protected]

You can contact the Diocesan Secretary at The United Diocese of Moray, Ross and Caithness, Diocesan Office 9 – 11 Kenneth Street, IV3 5NR 01463 237503

Further information You might like to look at the Information Commissioner’s Office website at https://ico.org.uk/ which give comprehensive guidance on all matters related to protecting your personal information.

The Information Commissioner’s Office can be contacted on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at -

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

May 2018.

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