Western Cape Provincial Government 42887 PROMOTION of ACCESS TOINFORMATION ACT, 2000

GOVERNMENT NOTICE

DEPARTMENT OF JUSTICE ANDCONSTITUTIONAL DEVELOPMENT

2019 NO. STAATSKOERANT, 6 DESEMBER 2019 No. 42887 175

Justice and Constitutional Development, Department of/ Justisie en Staatkundige Ontwikkeling, Departement van DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT NOTICE 637 OF 2019

637 Promotion of Access to Information Act (2/2000): Description submitted in terms of section 15(1): Western Cape Provincial Government 42887 PROMOTION OF ACCESS TOINFORMATION ACT, 2000

DESCRIPTION SUBMITTEDIN TERMS OF SECTION15(1)

Services, hereby I,Ronald Lamola, Ministerof Justice and Correctional publish under section15(2) of the Promotion ofAccess to Information Act, 2000 (Act No. 2 of2000), the descriptionssubmitted to me in termsof section 15(1) of the saidAct by the -

WESTERN CAPE PROVINCIALGOVERNMENT

As set out in theSchedule

MR RO D LAMOLA, MP MINISTER FOR 3USTICE AND CORRECTIONALSERVICES

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1. DEPARTMENT OF AGRICULTURE DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO RECORDS AUTOMATICALLY AVAILABLE IN TERMS OF SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i) (a) Annual Reports These records are for inspection from the (b) 5 Year Strategic Plans Agriculture Branch, Private Bag X1, (c) Organisational Structure Muldersvlei Road, Elsenburg (d) Citizen's Report It is also available on the Departmental (e) Service Delivery Charter Website: www.elsenburq .com (f) Annual Performance Plan (f) to (g). Available from Provincial Treasury (g) Budget: Estimates and Revenue and Expenditure for as contained in the Budget: Estimates of the Department for 2018/2019 Provincial Revenue & Expenditure - 15 Wale Street, Cape Town FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Annual Reports Copies of these records are available for (b) 5 Year Strategic Plans purchasinlg and copying, after payment of (c) Organisational Structure the prescribed fees at the Agriculture (d) Citizen's Report Branch, Private Bag X1, Muldersvlei Road, (e) Service Delivery Charter Elsenburg It is also available on the Departmental

Website: www.elsenburq .com

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a) Brochures on agriculture -related subjects Copies of these records are available free of (b) Publications, Pamphlets, Newsletters, posters charge from the Agriculture Branch, Private (c) All information on the website Bag X1, Muldersvlei Road, Elsenburg The following information is available for download on the website free of charge:

(www.elsenburq .com): About the Department Events Media Radio Elsenburg Events Calendar Services Research Development Agricultural Development Centres

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Information Sheets Elsenburg College

2. DEPARTMENT OF CULTURAL AFFAIRS AND SPORT DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i)

(a) "Step -by -Step to project execution" document of the These records referred are available Museum Service for inspection at the Department of (b) Two -monthly in -house magazine "the Cape Librarian" Cultural Affairs and Sport, Protea (c) Annual report of the Western Cape Library Service Assurance Building, Greenmarket (d)Event Strategy of the Province Square, Cape Town. HIV and AIDS Strategy of the Department Strategic Plan Service Delivery Improvement Plan Annual Performance Plans Annual Reports Annual Reports to Citizens Service Charters Western Cape Department of Cultural Affairs and Sport Budget Speech (m) Department of Cultural Affairs and Sport: Organogram (n) Norms and Standards for Western Cape Public Libraries (o) Contact list for Western Cape Public Libraries FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) "Step -by -Step to project execution" document of the Records referred to (a) to (m) in are Museum Service available for copying and purchasing, (b)Two -monthly in -house magazine "the Cape Librarian" after payment of the prescribed fee at (c)Annual report of the Western Cape Library Service the Department of Cultural Affairs and (d)Events Strategy for the Province Sport, Protea Assurance Building, (e)HIV and AIDS Strategy of the Department Greenmarket Square, Cape Town. (f)Strategic Plan (g)Service Delivery Improvement Plan (h) Annual Performance Plans (i)Annual Reports (j)Annual Reports to Citizens

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(k) Service Charters (I)) Western Cape Department of Cultural Affairs and Sport Budget Speech (m) Department of Cultural Affairs and Sport: Organogram (n) Norms and Standards for Western Cape Public Libraries (o) Contact list for Western Cape Public Libraries

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a) Two -monthly in -house magazine "the Cape Librarian" These are available for download from (b) Service Delivery Improvement Plan the WCG portal at

(c) Annual Performance Plans httP s: / /www.westerncaP e.q ov.za /deP t/c (d) Annual Reports as, free of charge (e) Annual Reports to Citizens (f)Service Charters (g) Strategic Plan (h) Western Cape Department of Cultural Affairs and Sport Budget Speech (i)Department of Cultural Affairs and Sport: Organogram

3. DEPARTMENT OF ENVIRONMENTAL AFFAIRS AND DEVELOPMENT PLANNING DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i) Authorisations / permits and licenses and decisions: - Records referred to in (a) to (f) are (a) Environmental Authorisations issued in terms of the available for inspection at the Head of Environmental Impact Assessment Regulations; Department, 1 Dorp Street, Cape Town (b) Licenses issued in terms of the NEM: Waste Act; - between 08:00 and 15:00 (c) Atmospheric Emission Licenses issued in terms of the NEM: Air Quality Act Note: (d) Environmental Authorisations issued in terms of section i) The release of the 24G of NEMA abovementioned (e) Decisions in terms of section 43 NEMA documents, together with (f) Decisions in terms of section 54 of Western Cape Land all relevant supporting Use Planning Act, 2014 (Act No. 3 of 2014) documentation, will be (g) Directives issued in terms of section 28 of NEMA subject to compliance with

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(h) Compliance Notices issued in terms of section 31 L of section 15(4) of PAIA, NEMA wherein certain portions may be redacted, and where relevant, will be released in the same form as they were published during public participation process. ii) Certain sub categories may not be accessible in their entirety on grounds stated in Chapter 4 of PAIA iii) The Department shall delete any part of a record listed which must be refused in terms of Chapter 4 of PAIA as per section 15(4) of PAIA FOR COPYING OR PURCHASING IN TERMSOF SECTION 15(1)(a)(ii) Authorisations / permits and licenses and decisions: - Records referred to in (a) to (f) are (a) Environmental Authorisations issued in terms of the available for copying and purchase at Environmental Impact Assessment Regulations; the Head of Department, 1 Dorp Street, (b) Licenses issued in terms of the NEM: Waste Act; Cape Town - between 08:00 and 15:00 (c) Atmospheric Emission Licenses issued in terms of the NEM: Air Quality Act Note: (d) Environmental Authorisations issued in terms of section i) The release of the 24G of NEMA abovementioned (e) Decisions in terms of section 43 NEMA documents, together with (f) Decisions in terms of section 54 of Western Cape Land all relevant supporting Use Planning Act, 2014 (Act No. 3 of 2014) documentation, will be (g) Directives issued in terms of section 28 of NEMA subject to compliance with (h) Compliance Notices issued in terms of section 31 L of section 15(4) of PAIA, NEMA wherein certain portions may be redacted, and where relevant, will be released in the same form as they were published during public participation process.

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ii) Certain sub categories may not be accessible in their entirety on grounds stated in Chapter 4 of PAIA iii) The Department shall delete any part of a record listed which must be refused in terms of Chapter 4 of PAIA as per section 15(4) of PAIA AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a) The Departmental Calendar of Events Documents that are available for (b) Policy and legislation download from the WCG portal at (c) Departmental Annual Performance Reports (d) Departmental Annual Performance Plans free of charge (e) Departmental Strategic Plans (f) News Releases (g) Circulars and Guidelines

4. DEPARTMENT OF ECONOMIC DEVELOPMENT AND TOURISM DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(í)

Economic Enablement Economic Sector SuPPort. Business These records are available for Req ulation and Governance Economic Plannino,Tourism inspection at the Sub -Directorate:

Arts and Entertainment Skills DeveloP ment Strategic and Operational Support 11th (a) Annual Reports Floor, Waldorf Building, St George's (b) Financial Statements Mall, Cape Town - between 08:00 and (c) Budget Report 15:45

Inte rated Economic Develo ment Services Trade and

Sector DeveloP ment Business Re oulation and Governance

Economic Plannincl.Tourism Commercial Arts and These records are available for Entertainment inspection at the Sub -Directorate: (a) Brochures: Strategic and Operational Support, 11th Small Business Development Floor, Waldorf Building, St George's

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Head of DeP aliment (a) Annual Performance Plan: These records are available for Overview of year inspection at the Sub -Directorate: Projections for following year Strategic and Operational Support, 11th Floor, Waldorf Building, St George's

(b)Annual Reports Mall, Cape Town - between 08:00 and (c) Annual Performance Plans 15:45 (d) 5 Year Strategic Plans (e) Service delivery implementation plan

Chief Directorate Finance Finances Input: (a) Annual reports including the report of the Auditor - These Financial documents are General, and annual audited financial statements available for inspection at the Chief (b) Western Cape Budget Speech Directorate: Finance, 9th Floor, (c) Medium Term Budget Policy Statement Waldorf Building, St George's Mall, (d) Overview of Provincial Revenue and Expenditure Cape Town - between 08:00 and (e) Western Cape Adjusted Estimates of Provincial 15:OOpm. It is also available on the Expenditure western cape government website at (f)Western Cape Adjustments Appropriation Bill http s: / /www.westerncap e.q ov.za/

(9)Western Cape Appropriation Bill (h)Western Cape Budget: Estimates of Provincial Revenue and Expenditure (i)Central Supplier Database

(i)Advertised and Awarded Bids (k)Bid Proposal Recieved

(I)Bids Advertised and Awarded (m) How to Tender: General Information (n) Anti -corruption awareness

FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii)

Economic Enablement Economic Sector SuPPort ,Business These records are available for copying

Req ulation and Governance Economic Planninq,Tourism, and purchase at the Sub -Directorate: Arts and Entertainment Skills Develop ment Strategic and Operational Support 11th (a) Annual Reports Floor, Waldorf Building, St George's all, (b) Financial Statements Cape Town - between 08:00 and 15:45 (c) Budget Report

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Inte rated Economic Develo ment Services Trade and Sector Develo ment Business Re ulation and Governance Economic PlanninqTourism Commercial Arts and Entertainment These records are available for copying (a) Brochures: and purchase at the Sub -Directorate: Small Business Development Strategic and Operational Support, 11th Floor, Waldorf Building, St George's

Head of Dep ailment These records are available for copying (a) Annual Performance Plan: and purchase at the Sub -Directorate: Overview of year Strategic and Operational Support, 11th Projections for following year Floor, Waldorf Building, St George's Mall, Cape Town - between 08:00 and (b)Annual Reports 15:45 (c) Annual Performance Plans (d) 5 Year Strategic Plans (e) Service delivery implementation plan

Chief Directorate Finance These Financial documents are Finances Input: available for copying and purchase at (a)Annual reports including the report of the Auditor -General, the Chief Directorate: Finance, 9th and annual audited financial statements Floor, Waldorf Building, St George's (b) Western Cape Budget Speech Mall, Cape Town - between 08:00 and (c) Medium Term Budget Policy Statement 15:OOpm. It is also available on the (d) Overview of Provincial Revenue and Expenditure western cape government website at (e) Western Cape Adjusted Estimates of Provincial p pg Expenditure (f) Western Cape Adjustments Appropriation Bill (g) Western Cape Appropriation Bill (h) Western Cape Budget: Estimates of Provincial Revenue and Expenditure (i) Central Supplier Database (j) Advertised and Awarded Bids (k) Bid Proposal Received (I) Bids Advertised and Awarded (m) How to Tender: General Information (n)Anti -corruption awareness

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AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii)

Head of Dep artment These records are available free of (a)Annual Reports charge at the Sub -Directorate: (b) Annual Performance Plans Strategic and Operational Support, 11th (c) 5 Year Strategic Plans Floor, Waldorf Building, St George's Mall, Cape Town - between 08:00 and 15:45

Chief Directorate Finance Finances Input: These Financial documents are (a) Annual reports including the report of the Auditor - available for downloading on the General, and annual audited financial statements western cape government website at (b) Western Cape Budget Speech httP s: / /www.westerncaD e.Q ov.za/ (c) Medium Term Budget Policy Statement free of charge (d) (Overview of Provincial Revenue and Expenditure (e) Western Cape Adjusted Estimates of Provincial Expenditure

(f)Western Cape Adjustments Appropriation Bill (g) Western Cape Appropriation Bill (h) Western Cape Budget: Estimates of Provincial Revenue and Expenditure

(i) Central Supplier Database

(j)Advertised and Awarded Bids

(k)Bid Proposal Received

(I) Bids Advertised and Awarded (m) How to Tender: General Information (n) Anti -corruption awareness

5. DEPARTMENT OF LOCAL GOVERNMENT DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i)

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(a) Western Cape Provincial Legislation These records are available for (b) Budget inspection at the Office of the Head of (c) Departmental Strategic Plan Department, Waldorf Building, 80 St (d) Annual Performance Plan Georges Mall, 8th Floor, Cape Town - (e) Citizens Report between 08:00 and 15:00

FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Annual reports of the Department Local Government These records are available after (b) Provincial Disaster Management Framework obtaining the payment of the (c) Provincial Disaster Management Strategic Plan prescribed fee from the Record (d) Provincial Disaster Risk and Vulnerability Assessment Manager, Waldorf building, 7th floor, (e) Risk and development annual review (RADAR) Private Bag X9076, Cape Town - (f) Guidelines to draft a Disaster Management Chapter in a between 08:00 and 15:00 municipal Integrated Development Plan (g)Western Cape Government Provincial Gazettes AVAILABLE FREE OF CHARGE IN TERMSOF SECTION 15(1)(a)(iii) (a)Annual Performance Plan These records are available for (b) Citizens Report download from the WCG portal at (c)Annual reports of the Department Local Government htt s: / /www.westernca e. ov.za /de t/I

ocal-q overnment free of charge

These records are available free of (d) Western Cape Government Provincial Gazettes charge when downloaded from the

website:httP s: / /www.westerncaP e.g ov.z

a/ Aeneral- Publication/ Provincial-

qazettes -2017

6. DEPARTMENT OF COMMUNITY SAFETY DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(í)

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(a) Annual Report These records are available for (b) Strategic Plan inspection from the Department of (c) Annual Performance Plan Community Safety, PO Box 5346, 4th (d) Policing Needs and Priorities (PNPs) Floor, Open Plan, 35 Wale Street, (e) Organisational structure Cape Town. (f) Service Delivery Improvement Plan (g) Quarterly Performance Report (h) Western Cape Community Safety Act, 3 of 2013 FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Annual Report These records are available for copying (b) Strategic Plan and purchasing, after payment of the (c) Annual Performance Plan prescribed fee, from the Department of (d) Policing Needs and Priorities (PNPs) Community Safety, PO Box 5346, 4th (e) Organisational structure Floor, Open Plan, 35 Wale Street, (f) Service Delivery Improvement Plan Cape Town. (g) Quarterly Performance Report (h) Western Cape Community Safety Act, 2013 (Act 3 of 2013) AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a) Annual Report (a) - (h)Electronic copies of these (b) Strategic Plan records are available for download on (c) Annual Performance Plan the Department of Community Safety's (d) Policing Needs and Priorities (PNPs) website free of charge:

(e) Organisational structure www.westerncaP e. Qov.za /deP t/commu (f) Service Delivery Improvement Plan (SDIP) nity- safety (g) Western Cape Community Safety Act, 2013 (Act 3 of 2013) (h) Quarterly Performance Report (h) Electronic copies of these records are available on the Western Cape Government website:

httP s: / /www.westerncaP e.Q ov.za/Q ener

al- Publication/Q uarterl YP- erformance- reportinq -qpr

7. DEPARTMENT OF HUMAN SETTLEMENTS DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS

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SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i) (a) Allocation of Tenders Records referred to in (a) to (u) are (b) Approved housing policy documents available for inspection at the Office of (c) Provincial Housing legislation the Records Manager, 27 Wale Street, (d) Circular minutes on housing Cape Town between 08:00 and (e) Subsidy application forms 15:45. (f) Lists of project applications received (g) Lists of housing projects under construction (h) Western Cape Housing Development Board resolutions (only to parties involved) (i) Subsidy beneficiary details (only parties involved) (j) Budget speech (k) Regulations published in terms of the Rental Housing Act, 1999 (Act 50 of 1999) (I) Case files of the housing tribunal (content only to parties involved) (m) Findings of Rental Housing Tribunal (n) Rental Housing Tribunal hearing recordings (content only to the parties involved) (o) Debtor accounts (content only to the parties involved) (p) Annual reports of the Department of Human Settlements (q) Annual reports of the Western Cape Rental Housing Tribunal (r) Strategic Plan (s) Budget (Gazetted) (t) Provincial policy documents (u) Western Cape Rental Housing Strategy FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Allocation of Tenders Records referred to in (a) to (u) are (b) Approved housing policy documents available for copying and purchasing, (c) Provincial Housing legislation after payment of the prescribed fee, at (d) Circular minutes on housing the Office of the Records Manager, 27 (e) Subsidy application forms Wale Street, Cape Town - between (f) Lists of project applications received 08:00 and 15:45 (g) Lists of housing projects under construction (h) Western Cape Housing Development Board resolutions (only to parties involved)

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(i) Subsidy beneficiary details (only parties involved) (j) Budget speech (k) Regulations published in terms of the Rental Housing Act, 1999 (Act 50 of 1999) (I) Case files of the housing tribunal (content only to parties involved) (m) Findings of Rental Housing Tribunal (n) Rental Housing Tribunal hearing recordings (content only to the parties involved) (o) Debtor accounts (content only to the parties involved) (p) Annual reports of the Department of Human Settlements (q) Annual reports of the Western Cape Rental Housing Tribunal (r) Strategic Plan (s) Budget (Gazetted) (t) Provincial policy documents (u) Western Cape Rental Housing Strategy AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a) Subsidy application forms Documents that are available for (b) Budget speech download from the WCG portal at (c) Regulations published in terms of the Rental Housing p p9 l Act, 1999 (Act 50 of 1999) free of charge (d) Annual reports of the Department of Human Settlements (e) Annual reports of the Western Cape Rental Housing Tribunal (f) Strategic Plan (g) Provincial policy documents

8. DEPARTMENT OF THE PREMIER DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(í)

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(a) Register in terms of regulation 7(1) of the Executive Records referred to in (a) to (e) are Ethics Code (published in terms of Proclamation 41 of July available for inspection at the Office of 2000 of Ethics Act 1998 (see regulation 7(5)) the Director -General, 15 Wale Street, (b) International cooperation agreements Cape Town - between 08:00 and 15:00 (c) Annual Reports (d) Annual Performance Plans (e) 5 Year Strategic Plans

(f)The training prospectus Records referred to in (f) to (i) are (g) Organisational Structure available for inspection at the Office of (h) Service delivery implementation plan the Chief -Director, Organisational (i) Job descriptions Development, 9t" Floor, Golden Acre Building, Cape Town - between 08:00 and 15:00 FOR COPYING OR PURCHASING IN TERMSOF SECTION 15(1)(a)(ii) (a) Register in terms of regulation 7(1)of the Executive Records referred to in (a) to (e) are Ethics Code (published in terms of Proclamation 41 of July available for copying and purchasing at 2000 of Ethics Act 1998 (see regulation 7(5)) the Office of the Director -General, 15 (b) International cooperation agreements Wale Street, Cape Town - between (c) Annual Reports 08:00 and 15:00 (d) Annual Performance Plans (e) 5 Year Strategic Plans Records referred to in (f) to (i) are (f)The training prospectus available for copying and purchasing at (g) Organisational Structure the Office of the Chief -Director, (h) Service delivery implementation plan Organisational Development, 91" Floor, (i) Job descriptions Golden Acre Building, Cape Town - between 08:00 and 15:00 AVAILABLE FREE OF CHARGE IN TERMSOF SECTION 15(1)(a)(iii) (a)Western Cape Government Provincial Gazettes The records listed in (a) are free of (b)Service delivery implementation plan charge when downloaded from: (c)International cooperation agreements

(d) Annual Reports E (e)Annual Performance Plans The records listed in (b) to (g) are free (f) 5 Year Strategic Plans of charge when downloaded from:

(g) Organisational Structure P P q

t} P

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9. DEPARTMENT OF SOCIAL DEVELOPMENT DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i)

(A) Directorate: Business Planninq and PolicYAliq nmentCopies of the records listed under (A) (a) Five -year strategic plan of the Department may be inspected at the Directorate: (b) Annual Performance Plan Business Planning and policy (c) Annual Report alignment, 14 Queen Victoria Street, (d) Approved policy documents Private Bag X9112, Cape Town, 8000 (e) Generic norms and standards for social welfare services

(B) Directorate: Research Po ulation and Knowled e Manaq ement Copies of the records listed under (B) (a) Social research reports may be inspected at the Directorate: (b) Population and demographic reports Research, Population and Knowledge Management, 14 Queen Victoria Street, Private Bag X9112, Cape Town, 8000

(C) Directorate: Children & Families Copies of the records listed under (C) (a) Legislative service standards may be inspected at the Directorate: Children & Families, 14 Queen Victoria Street, Private Bag X9112, Cape Town, 8000

(D) Directorate: S ecial Pro rammes Copies of the records listed under (D) (a) Legislative and programme specific service may be inspected at the Directorate: standards (substance abuse; older persons and disabilities) Special Programmes, 14 Queen Victoria Street, Private Bag X9112, Cape Town, 8000

(E) Directorate: Social Crime Prevention (a) Legislative and Programme specific service standards Copies of the records listed under (E) and (F) may be inspected at the Directorate: Social Crime Prevention, (F) Directorate: ECD and Partial Care 14 Queen Victoria Street, Private Bag (a) Legislative and Programme specific service standards X9112, Cape Town, 8000

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Y 9 Y

(a) Legislative and Programme specific service standards Copies of records listed under (G) may be inspected at the Directorate: Facility Management and Quality Monitoring, Private Bag X 1, Old Paarl Road, Kraaifontein, 7570

(H) Directorate: Finance Copies of the records listed under (H) (a) Annual budget: MIEF may be inspected at the Directorate: (b) Adjustment estimates Finance, 14 Queen Victoria Street, (c) Revenue and expenditure reports Private Bag X9112, Cape Town, 8000 (d) Financial statements (e) Financial delegations document

(I) Directorate: SuPP YI Chain Mana9 ement (a) Standard Bidding Documents including General Copies of the records listed under (I) Conditions of Contract may be inspected at the Directorate: (b) Advertised and Awarded Bids /Tender Documents /Files Supply Chain Management, 14 Queen (c) Copy of Departmental Contracts Victoria Street, Private Bag X9112, (d) Copy of Departmental Service Level Agreements Cape Town, 8000 (e) Supply Chain Management Booklet for SuppliersNendors (f) Supply Chain Management Brochure for Supplier / Vendors

FOR COPYING OR PURCHASINGIN TERMS OF SECTION 15(1)(a)(ii)

(A) Directorate: Business PlanninA andPolicVAliqnmentCopies of the records listed under (A) (a) Five -year strategic plan of the Department is available for copying and purchase (b) Annual Performance Plan at the Directorate: Business Planning (c) Annual Report and policy alignment, 14 Queen (d) Approved policy documents Victoria Street, Private Bag X9112, (e)Generic norms and standards for social welfareservices Cape Town, 8000

(B) Directorate: Research PoP ulation and Knowled9e Manaq ement Copies of the records listed under (B) (a) Social research reports are available for copying and purchase (b) Population and demographic reports at the Directorate: Research, Population and Knowledge Management, 14 Queen Victoria

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Street, Private Bag X9112, Cape Town, 8000

(C) Directorate: Children & Families Copies of the records listed under (C) (a) Legislative service standards are available for copying and purchase at the Directorate: Children & Families, 14 Queen Victoria Street, Private Bag X9112, Cape Town, 8000

(D) Directorate: S ecial Pro rammes Copies of the records listed under (D) (a) Legislative and programme specific service are available for copying and purchase standards (substance abuse; older persons and at the Directorate: Special disabilities) Programmes, 14 Queen Victoria Street, Private Bag X9112, Cape Town, 8000

(E) Directorate: Social Crime Prevention Copies of the records listed under (E) (a) Legislative and Programme specific service standards and (F) are available for copying and purchase at the Directorate: Social (F) Directorate: ECD and Partial Care Crime Prevention, 14 Queen Victoria (a) Legislative and Programme specific service standards Street, Private Bag X9112, Cape Town, 8000

G) Directorate: FacilitY Mana 9ement and QualitY

Monitorin9 (a) Legislative and Programme specific service standards Copies of records listed under (G) is available for copying and purchase at the Directorate: Facility Management and Quality Monitoring, Private Bag X 1, Old Paarl Road, Kraaifontein, 7570

(H) Directorate: Finance Copies of the records listed under (H) (a) Annual budget: MTEF is available for copying and purchase (b) Adjustment estimates at the Directorate: Finance, 14 Queen (c) Revenue and expenditure reports Victoria Street Private Bag X9112, (d) Financial statements Cape Town, 8000 (e) Financial delegations document

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(a) Five -year strategic plan of the Department These records [(a) to (e)] are available (b) Annual Performance Plan free of charge when downloaded from (c) Annual Report the Internet at:

(d) Approved policy documents p I? g p

(e) Generic norms and standards for social welfare services P

(f)Standard Bidding Documents including General These records [(f) to (k)] are available Conditions of Contract free of charge on written request from

(g)Advertised and Awarded Bids /Tender Documents /Files the Directorate: Supply Chain (h)Copy of Departmental Contracts Management, 14 Queen Victoria (I) Copy of Departmental Service Level Agreements Street, Private Bag X9112, Cape Town, (j)Supply Chain Management Booklet for 8000 the SuppliersNendors (k) Supply Chain Management Brochure for Supplier / Vendors

10. DEPARTMENT OF TRANSPORT AND PUBLIC WORKS DESCRIPTION OF CATEGORIES OF RECORDS AUTOMATICALLY AVAILABLE IN TERMS OF SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF LEGISLATION MANNER OF ACCESS TO OTHER THAN THIS ACT: CHAPTER 2 SECTION RECORDS 15(1) (a) (i) of Act No. 2 of 2000 1. ALL BRANCHES Annual Performance Plan The records listed under 1 and 3(a) are Departmental Strategic Plan available for inspection at the Annual Reports Communication Section, 8th Floor, 9 Quarterly Performance Reports Dorp Street, Cape Town Citizens Report

2. BRANCH: STRATEGY PLANNING AND CO- ORDINATION These records listed under 2(a), (b) (a) Policy and Strategy Integration and (c) are available for inspection at Provincial Public Transport Institutional Framework the Director: Knowledge Management:

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Provincial Land Transport Framework 1st Floor, 9 Dorp Street, Cape Town Transversal Co- Ordination Framework

(b)EPWP Departmental Contractor Development Policy Provincial EPWP Policy

(c)Strategic Management and Operational Support Departmental Skills Development Strategy Security Policy Access Control Policy Performance Monitoring and Evaluation Framework Masakh'iSizwe Bursary Programme Knowledge Management Strategy

3. BRANCH: FINANCE (a) Financial Management Public Service Act and Regulations /Public Finance Management Act (PFMA)

(b) Transport Operations Public Transport Safety Implementation Programme The records listed under 4(b), (c) and Public Transport Operations Grant (d) is available for inspection at the Director: Knowledge Management: (c)Transport Regulation 1st Floor, 9 Dorp Street, Cape Town Abnormal Load Applications System Safely Home Programme Conflict Management Action Plan

(d)Traffic Management Public Transport Safety Implementation Programme Road Safety Strategy

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5. BRANCH PROVINCIAL PUBLIC WORKS (a) General Infrastructure Tenders awarded This record is available for inspection at the Walk -in- centre, 9 Dorp Street, Cape Town

Jobs stats The remainder of the records under Scheduled governmental projects 5(a) are available for inspection at the Modernisation Policy Director: Knowledge Management: Modernisation Furniture Policy 1st Floor, 9 Dorp Street, Cape Town Property Efficiency Strategy

(b)Immovable Asset Management Western Cape Land Administration Act,1998(Act 6 of 1998) This record is available at Head office

4thFloor, 9 Dorp Street, Cape Town

Provincial Maintenance Strategy The remainder of the records under Acquisitions and Lease -in Strategy 5(b) and 5(d) are available for GIAMA Implementation Strategy inspection at the Director: Knowledge Disposal Strategy for Property Assets Management, 1st Floor, 9 Dorp Street, Cape Town

(d) Provincial PPP Better Living Model Exemplar Project

1. ALL BRANCHES Annual Performance Plan The records listed under 1 and 3(a) are Departmental Strategic Plan available for copying and purchase at Annual Reports the Communication Section, 8th Floor, Quarterly Performance Reports 9 Dorp Street, Cape Town Citizens Report

2. BRANCH: STRATEGY PLANNING AND CO- ORDINATION (a) Policy and Strategy Integration The records listed under 2(a), (b) and Provincial Public Transport Institutional Framework (c) are available for copying and

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Provincial Land Transport Framework purchase at the Director: Knowledge Transversal Co- Ordination Framework Management: 1st Floor, 9 Dorp Street, Cape Town (b)EPWP Departmental Contractor Development Policy Provincial EPWP Policy

3. BRANCH: FINANCE (a) Financial Management Public Service Act and Regulations /Public Finance Management Act (PFMA)

(b)Supply Chain Management None

4. BRANCH: TRANSPORT MANAGEMENT (a) Road Network Management None

(d)Traffic Management Public Transport Safety Implementation Programme Road Safety Strategy

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This record is available for inspection at the Walk -in- centre, 9 Dorp Street, Cape Town

(b)Immovable Asset Management Western Cape Land Administration Act,1998(Act 6 of 1998) This record is available at Head office

4thFloor, 9 Dorp Street, Cape Town

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) Information on the following subjects is available without These records are free of charge when formal request on the department's website and brochures: downloaded from the Department's Brochures Annual report Or at the Communication Section: Strategic Plan 8th Floor, 9 Dorp Street, Cape Town. General information Commercial issues Operations Services rendered Environment Education

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Community Work Investor Relations Media relations Press releases Publications Site maps

11. PROVINCIAL TREASURY DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(í) (a) Provincial Budget (Main and Adjusted Estimates) Records referred to in (a) to (n) may be (b) Explanatory memorandum to the Provincial Budget inspected at the Department located (Main and Adjusted Estimates) on the third floor of the Legislature (c) Western Cape Medium Term Budget Policy Statement Building, Cape Town between 07:30 (WC MTBPS) and 16:00. (d) Provincial Economic Review and Outlook (PERO) (e) Municipal Economic Review and Outlook (MERO) (f)Reports per Department resulting from the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999) and the Division of Revenue Act (DORA) Treasury circulars and other relevant policy documents Supply Chain Management Delegation Financial Delegation Tender documents (advertised tenders) Service Charter Strategic Plans (m) Annual Performance Plans (n) Annual Reports FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Provincial Budget (Main and Adjusted Estimates) Records referred to in (a) to (n) are (b) Explanatory memorandum to the Provincial Budget available for copying and purchasing (Main and Adjusted Estimates) from the Department located on the (c) Western Cape Medium Term Budget Policy Statement third floor of the Legislature Building, (WC MTBPS) Cape Town upon payment of the (d) Provincial Economic Review and Outlook (PERO) prescribed fee - between 07:30 and (e) Municipal Economic Review and Outlook (MERO) 16:00.

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(f)Reports per Department resulting from the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999) and the Division of Revenue Act (DORA) Treasury circulars and other relevant policy documents Supply Chain Management Delegation Financial Delegation Tender documents (advertised tenders) (k) Service Charter (I)Strategic Plans (m) Annual Performance Plans (n) Annual Reports AVAILABLE FREE OF CHARGE IN TERMSOF SECTION 15(1)(a)(iii) (a) Provincial Budget (Main and Adjusted Estimates) These records are available for (b) Explanatory memorandum to the Provincial Budget download, free of charge from the (Main and Adjusted Estimates) WCG portal at: (c) Western Cape Medium Term Budget Policy Statement (WC MTBPS) (d) Provincial Economic Review and Outlook (PERO) (e) Municipal Economic Review and Outlook (MERO) (f)Reports per Department resulting from the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999) and the Division of Revenue Act (DORA) (g) Treasury circulars and other relevant policy documents (h) Supply Chain Management Delegation (i)Financial Delegation (j)Tender documents (advertised tenders) (k) Service Charter (I)Strategic Plans (m) Annual Performance Plans (n) Annual Reports

12. WESTERN CAPE EDUCATION DEPARTMENT DESCRIPTION OF CATEGORIES OF MANNER OF ACCESS TO RECORDS RECORDS AUTOMATICALLY AVAILABLE IN TERMS OF SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000

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(a) LOGIS annual statements and reports These records are available for inspection at the (b) Tender documents and quotations Directorate: Supply Chain Management, Grand (c) SourceLink documents - advertisements Central Towers, Lower Parliament Street, Cape (d) Tender documents Town between 08:00 and 15:45 (e) Tender Bulletins

(f)Remittance register These records are available for inspection at the (g) Files (excluding confidential and personal Directorate: Knowledge and Information information) Management (General Registry), Grand Central (h) WCED circulars and minutes Towers, Lower Parliament Street, Cape Town between 08:00 and 15:45

(i)) Employment equity plan These records are available for inspection at the (j)Training records Directorate: Strategic People Management, Grand Central Towers, Lower Parliament Street, Cape Town between 08:00 and 15:45

(k) Financial records of expenditure These records are available for inspection at the Directorate: Management Accounting, Grand Central Towers, Lower Parliament Street, Cape Town between 08:00 and 15:45

FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) (a) Inspection reports (could be requested by Copies of these records may be obtained, on institution that has been inspected) payment of the prescribed fee, from the Directorate: Financial Accounting, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

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(b) Schedules of amounts that have been Copies of these records may be obtained, on deducted from an individual's salaries and paid payment of the prescribed fee, from the over to outside organisations (Only the personal Directorate: Examinations Administration, Grand and organisations concerned may request it.) Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(c)Curriculum Policy Statements Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Curriculum GET and FET, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(d) Manuals on school matters Copies of these records may be obtained, on (e) Information on boarding and transport payment of the prescribed fee, from the bursaries Directorate: Institution Management and Governance Planning (including Safe Schools), Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(f) Workplace skills plan Copies of these records may be obtained, on (g) Equity plan payment of the prescribed fee, from the Directorate: Strategic People Management, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(h) Course material Copies of these records may be obtained, on payment of the prescribed fee, from the Cape Teaching and Leadership Institute, (CTLI) Private Bag X14, Kuilsriver 7580

(i) Annual reports (WCED) Copies of these records may be obtained, on (j) Child abuse policy and protocol payment of the prescribed fee, from the (k) Summary of child abuse Directorate: Communication, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(I) Policy documents (WCED) Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Policy Co- ordination, Grand Central

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Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(m) Vacancy lists Copies of these records may be obtained, on (n) Establishments /Organograms of WCED payment of the prescribed fee, from the educational institutions and offices Directorate: Recruitment and Selection, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(o) Edumedia catalogue Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Communications, Edumedia, 3 Station Road, Mowbray

(p) Edulis catalogues Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate Institutional Resources Support (including Library Service), Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(q) Educational video material Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Curriculum GET (including eLearning), Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(r) Home schooling information Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Institution Management and Governance Planning (including Safe Schools), Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(s)Assessment policy Copies of these records may be obtained, on payment of the prescribed fee, from the Directorate: Assessment Management, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

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I Copies of these records may be obtained, on payment of the prescribed fee, from the Directorates: Curriculum GET & Curriculum FET (including eLearning), Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(v)Strategic plan Copies of these records may be obtained, on (w) Annual Performance Plan payment of the prescribed fee, from the (x)Departmental forms Directorate: Communication, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) (a)Particulars of auditors of schools Copies of these records are available free of (b)Statistics with regard to the number of charge from the Directorate: IMGP, Grand Central schools established in terms of section 21 of Towers, Lower Parliament Street, Private Bag the South African Schools Act, 1996 (Act 84 X9114, Cape Town of 1996)

(c)Examination results (first publication only) Copies of these records are available free of (d)Senior Certificate: Full -time candidates charge from the Directorate: Examinations (original copy only) Administration, Grand Central Towers, Lower (e)Examination directives Parliament Street, Private Bag X9114, Cape Town

(f) Disposal certificate (VA27 and 28) of used, Copies of these records are available free of obsolete, redundant and unserviceable items charge from the Directorate: Supply Chain (9)Comparative schedule of tenders received. Management, Grand Central Towers, Lower (h)Tenders: Learner Transport Schemes Parliament Street, Private Bag X9114, Cape (i) Approved suppliers' list of learner support Town material (institutional resource support) (j)Provisioning recording certificates (VA12) of offices, schools, centres and Head Office (k)Proof of payment to suppliers (I) Registration documents as supplier of learner support material

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(m) Expenses of learner support material Copies of these records are available free of (n)List of WCED telephone numbers charge from the Directorate: Institutional (o)Reports of losses with regard to burglaries, Resource Support, Grand Central Towers, Lower fires and vandalism at institutions Parliament Street, Private Bag X9114, Cape Town

(p)Payment data on municipal services providedCopies of these records are available free of to schools established in terms of section 21 charge from the Directorate: Management of the South African Schools Act, 1996 (Act Accounting, Grand Central Towers, Lower 84 of 1996) Parliament Street, Private Bag X9114, Cape Town

(q)Information on schools for learners with Copies of these records are available free of soecial educational needs charge from the Directorate: Specialised (r) Specialised learner and educator support Education, Grand Central Towers, Lower (including school clinics): contact numbers Parliament Street, Private Bag X9114, Cape Town

Gender equity pamphlets Copies of these records are available free of Gender equity posters charge from the Directorate: Strategic People Diversity posters Management, Grand Central Towers, Lower Anti -violence posters Parliament Street, Private Bag X9114, Cape Human resource development newsletter Town Employment equity advocacy material

(y)Manual: Maintenance of buildings and sites Copies of these records are available free of (z)Scheduled maintenance charge from the Directorate: Infrastructure (aa) Capital works Planning and Development, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(bb) Appointment of employees (educators and Copies of these records are available free of public servants) (excluding confidential and charge from the Directorate: Recruitment and personal information) Selection, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(cc) Retirement of employees Copies of these records are available free of (dd) Conditions of service and benefits of charge from the Directorate: Service Benefits, employees

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(ee) Resolutions of bargaining councils Grand Central Towers, Lower Parliament Street, (ff)Information about leave (Only the persons Private Bag X9114, Cape Town and organisations that have an interest may request it) (gg) Promotion requirements

(hh) Resolutions of bargaining councils Copies of these records are available free of charge from the Directorate: Employee Relations, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(ii) Promotion requirements Copies of these records are available free of charge from the Directorate: Recruitment and Selection, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape

(jj) Senior Certificate requirements Copies of these records are available free of (kk) General Education &Training certificate charge from the Directorate: Examinations information Administration, Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town

(II) Adult Education and Training policy and Copies of these records are available free of procedures (AET) charge from the Department of Higher Education and Training, Sanlam Building, Golden Acre, Cape Town

(mm) List of WCED schools for purpose of finding This information is obtainable by accessing the placement. Find -A- School Webpage at

(nn) List of schools listed by subject offerings. ri (oo) Mailing list for all educational institutions registered with the WCED (pp) Information on the progress of an application to any public schools registered with the

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13. WESTERN CAPE DEPARTMENT OF HEALTH DESCRIPTION OF CATEGORIES OF RECORDS MANNER OF ACCESS TO AUTOMATICALLY AVAILABLE IN TERMS OF RECORDS SECTION 15(1) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000 FOR INSPECTION IN TERMS OF SECTION 15(1)(a)(i) (a) Medical records for purposes of on -going medical care. These records may be inspected at the (Medical record: this term is used interchangeable with Deputy Information Officer for the "clinical record" and refers to any document or record in any Western Cape Department of Health 4 form whatsoever, which accumulates in the course of patient Dorp Street / Private Bag 2060 care, but excludes documents compiled in response to Cape Town litigation or pending litigation.) This excludes medical records of psychiatric patients (available in terms of section 30 of the Promotion of Access to Information Act). (b) Medical records will be made automatically available to patients, their legal guardians, or an appointed legal representative only after producing proof of written permission signed by the patient. No information will be given to any other third party. FOR COPYING OR PURCHASING IN TERMS OF SECTION 15(1)(a)(ii) a) Medical records for purposes of on -going medical care. These records are available for copying (Medical record: this term is used interchangeable with and purchasing, after payment of the "clinical record" and refers to any document or record in any prescribed fee, at the Deputy form whatsoever, which accumulates in the course of patient Information Officer for the Western care, but excludes documents compiled in response to Cape Department of Health 4 Dorp litigation or pending litigation.) Street / Private Bag 2060 This excludes medical records of psychiatric patients Cape Town (available in terms of section 30 of the Promotion of Access to Information Act). (b) Medical records will be made automatically available to patients, their legal guardians, or an appointed legal representative only after producing proof of written permission signed by the patient. No information will be given to any other third party

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AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15(1)(a)(iii) All health -related publications including plans, reports, These records are available for booklets, pamphlets and brochures made available to and download from the WCG portal at

by the provincial Health Department expressly for free public P U distribution or on request to the Deputy Information Officer

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