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District 123 Alignment for 2021-2022 - Draft 2 - Released Feb 11, 2021

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District 123 Alignment for 2021-2022 - Draft 2 - Released Feb 11, 2021 The D123 Alignment initiative for 2021-2022 gives us the unique opportunity to create an entirely new District. For the first time in Toastmaster’s history, a new District is being formed by combining portions of two others (District 60 & 86) to create a new one (District 123). The District boundaries were established by Toastmasters International on August 9, 2019. They cannot be changed and are beyond the scope of this annual Alignment process. Our challenge is to work within the parameters given to the team. In Broad terms, the D123 boundaries are: From District 60 Central Ontario Region (Toronto—north of Dixon/Scarlett/Lawrence Avenue, Hastings, Prince Edward, Northumberland, Peterborough, Kawartha Lakes, Durham & Haliburton) From District 86 Western Ontario Region (Peel—Brampton & Caledon only, Simcoe & Dufferin) Central Ontario Region (York, Muskoka & Parry Sound) Northern Ontario Region (Nipissing, Manitoulin, Sudbury, Greater Sudbury, Timiskaming, Cochrane & Algoma) Our guiding principles for the alignment are: · At least 3 Areas per Division · 4-6 Clubs per Area or 3 Clubs plus a viable prospective club · Finding balance so that Clubs, Areas and Divisions can participate in the Distinguished program All clubs in the geographic boundary of District 123 will be considered. Prospective clubs expected to launch by June 30th will also be considered. D123 Alignment for 2021-2022 Draft #2 - Feb 11, 2021 Page 1 of 31 Your Alignment Team is published on the D60 and D86 websites and in the pages and tabs of this Alignment Report. The representation on the team ensures that all members are well represented. Our overriding principle is that we are working for all members to help provide them with the best opportunity possible for an inspiring Toastmasters experience. Some of the challenges that we face include: · Duplication of Division letters because D60 and D86 use the same designations for Divisions B & G · Duplication of Area numbers between Divisions in D60 and D86 · With the make-up of Areas, we carefully considered Club type, strength, standing, growth opportunities, physical location and meeting timing We are confident that you appreciate the complexity of this undertaking given the nature of the work as well as the timeframe in which we have been working. Attached is a summary of our Draft proposal which we hope you will review carefully and provide constructive feedback as we move towards our final recommendations for the District Council Meeting on Apr 17, 2021. Each Club President and VPE of clubs in good standing along with Area and Division Directors will vote on the final draft for implementation on July 1, 2021. D123 Alignment for 2021-2022 Draft #2 - Feb 11, 2021 Page 2 of 31 District 123 Alignment for 2021-2022 - Draft 2 - Released Feb 11, 2021 Refer to www.toastmasters60.com/alignment123/ or www.toastmasters86.org/programs/district-123-alignment-for-2021-2022 for online access to information found in this Excel / PDF document. Refer to each Division tab/pages for specifics including changes from each draft version Summary Notes: All Divisions must have at least 3 Area; All Areas must have 4 to 6 clubs or 3 with a viable prospective club. The Alignment aims to meet the requirements of Toastmasters International (TI). Below are high level Opportunities (O) & Solutions (S) to meet these requirements: O: All clubs (not suspended) as of June 30, 2021 must be allocated to an Area and Division. With COVID, club meeting and strength / renewal not known Ask all Club Presidents / VPEs and their Area Directors through Alignment questionnaire sent in Nov / Dec 2020. Include options in case some clubs do S: not renew as expected or new clubs form (60B, 60E, 60G-N, 86A, 86M & 86N) O: D86, Div N and A do not have enough clubs in good standing to maintain Division status; D60 Div G-North only has 2 Areas S: Transfer clubs from nearby Divisions to build 4 stronger Divisions from D86 and 4 full Divisions from D60; close D86 Div G O: Duplication of Division B & G names due to merger Rename District 60, Division B to Division C as Brampton Club in 86B is 12 years older than New Horizons Toastmasters Club in 60B; with District 86, S: Division G closed, rename District 60, Division G-North to Division G O: 6 Areas have duplicate Area numbers due to merger S: Rename all Areas from 11 to 89 from North-West to South-East (N11-14, B21-24, M31-35, A41-44, G51-53, C61-65, D71-75, E81-85) O: Required to have 4 to 6 (not suspended) clubs per Area or 3 with a solid prospective club but too many Areas have fewer clubs S: Division Directors work with their teams to create sustainable and balanced Areas as much as possible with minimal changes O: Recommend the number of Divisions for new District 123 to the District Leadership Committee by mid-December before Draft #1 S: Start early, accelerate Alignment process and provide best estimates so that Leadership Candidates have these details before applying Each year, Districts around the world review and amend, if necessary, their alignment of the clubs, areas and divisions. Alignment teams are tasked to create a plan that services clubs, areas and divisions in the most effective way possible for the upcoming term starting July 1st. With the upcoming reformation, we are working on the 2nd year of our plan. Vision: To create an Alignment Plan that services clubs and areas in the most effective way possible. Mission / Objectives: To take into consideration key requirements from Toastmasters International in developing the alignment of D60 and D86 clubs that will be in D123 by Jul 1, 2021: - Anticipating and planning for club renewals for Oct 1, 2020 and Apr 1, 2021 due to COVID challenges D123 Alignment for 2021-2022 Draft #2 - Feb 11, 2021 Page 3 of 31 District 123 Alignment for 2021-2022 - Draft 2 - Released Feb 11, 2021 Ensuring that clubs that are in approved geographic boundary of D123 are aligned to a Division and Area (3 clubs in D86-DivB are in Halton and should - be moved to the new D86) - At least three Areas per Division; priority to D60-Div G-North (2 areas), D86-Div N (fewer paid clubs) & D86-Div A (long term concern) - Between 4 to 6 (not suspended) clubs per Area or 3 with a solid prospective club; priority to areas that have less than 4 or more than 6 clubs (due to - Location, meeting day, time and frequency of meetings - Ability for clubs, areas and divisions to participate and excel in the Distinguished program - Consider club growth by aligning prospective clubs and clubs not in good standing for possible loss - Consider a long-term plan to balance the number of clubs per Division (D60 Divisions are bigger than D86) Renaming duplicate division names and renumber duplicate area numbers (Div B & Div G; unique Area numbering from 11 to 99 for 9 expected - Divisions, D60B & D86M, D60D & D86B, D86A & D86G, D86N) - Recommend the number of Divisions for new District 123 to the District Leadership Committee by mid-December The objective is to have balanced areas with a mixture of high performing clubs with new clubs and those who have growth opportunities keeping in mind the location and meeting times of the clubs. The success of a club is dependent on its members, its current and past leadership. The club is supported by the Area Director and an Area Council of nearby clubs. The Area Director is supported by the Division Director and the District towards the District Mission of building new clubs and supporting all clubs in achieving excellence. This alignment attempts to balance Areas while keeping communities together with the framework of Toastmasters International guidelines for Alignment. Values: Communicate and recommend solutions with our team and stakeholder within the framework of our Toastmasters Values of Integrity, Respect, Service & Excellence Alignment Plan Overview: Task Target 1 Seek input from committee members through discussions with: Club Presidents & VP Educators 2020-11-30 Area Directors 2020-11-30 2 Draft first set of recommendations and publish to the Districts for discussion (Jan 8, 2021) 2021-01-08 3 Update based on input and have an interm 1A draft published two weeks prior to the Feb D86 DEC meetings 2021-01-30 4 Update based on input and have 2nd draft published prior to the Feb DEC meetings (Apr 13 & 22) 2021-02-11 5 If necessary, update Draft #2, 4 weeks in advance of the D123 Council Meeting on Apr 17 2021-03-20 D123 Alignment for 2021-2022 Draft #2 - Feb 11, 2021 Page 4 of 31 District 123 Alignment for 2021-2022 - Draft 2 - Released Feb 11, 2021 6 Update based on partial 1st Quarter Reports and publish for presentation at the Council Meeting on Apr 17 2021-04-04 Update based on new clubs formed and suspended. Ensure Alignment meets TI requirements, submit to District Directors with 7 2021-06-23 completed spreadsheet and then to TI Reformation between D60 & D86 to create D123 - Jul 1, 2021 Visit https://www.toastmasters60.com/district-reformation/ for details District 123 consists of clubs from: Central Ontario Region (Toronto—north of Dixon/Scarlett/Lawrence Avenue, Hastings, Prince Edward, Northumberland, Peterborough, Kawartha D60: Lakes, Durham & Haliburton) Western Ontario Region (Peel—Brampton & Caledon only, Simcoe & Dufferin) D86: Central Ontario Region (York, Muskoka & Parry Sound) Northern Ontario Region (Nipissing, Manitoulin, Sudbury, Greater Sudbury, Timiskaming, Cochrane & Algoma) D123: 4 Divisions will transfer from D60 {Div G (North); Div B (renamed C); Div D & Div E} to D123 Division Boundary changes due to Div G - North, Area re-numbering and Division names to change for Div B & G 4 Divisions will be transferred from D86 (Div N; Div B, Div M, Div A) to D123.
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