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University of Gujrat UNIVERSITY OF GUJRAT www.uog.edu.pk PRE-QUALIFICATION DOCUMENTS PREQUALIFICATION OF CONTRACTORS FOR HIRING OF BUSES FOR PICK & DROP OF STUDENTS OF UNIVERSITY OF GUJRAT Dec 2018 Table of Contents 1. Introduction of Biding Organization 2. Brief Introduction of the Bidder/Organization 3. Pre-Qualification of Contractors and Transporters Request Letter 4. Check List / Required Documents 5. Annex A (Organization’s Information – Projects) 6. Annex B (Organization’s Information – Clients) 7. Annex C (Organization’s Information – Vehicles Owned) 8. Annex D (Affidavit Draft) 9. TOR’s for Hiring of Buses For Pick & Drop of Students Company`s Stamp Signature Page 1 UNIVERSITY OF GUJRAT ww.uog.edu.pk Brief Introduction of Bidding/Organization The University of Gujrat is a public university located in District Gujrat. It was established under the Act IX of 2004 by Provincial Assembly of the Punjab on 23 February 2004 to cater for the higher education needs of the population of Central Punjab which includes districts of Gujrat, Sialkot and Gujranwala in addition to cities of Wazirabad and Jhelum. University of Gujrat intends to hire the services of transporters/professional contractors / transport companies to provide transportation services for students on different routes to these cities. This contract will be awarded to the successful bidder(s) that meet all the minimum requirements and clearly demonstrate a high degree of experience, ability and competency in transportation services. Company`s Stamp Signature Page 2 UNIVERSITY OF GUJRAT ww.uog.edu.pk PREQUALIFICATION OF CONTRACTORS FOR HIRING OF BUSES FOR PICK & DROP OF STUDENTS OF UNIVERSITY OF GUJRAT Name of Applicant : Name of Organization : Corporate Status (Sole Proprietor : /Partnership/Pvt. Ltd.) Advertisement Serial No. : Address : Contact No. : Email Address : Company`s Stamp Signature Page 3 Brief Introduction of Bidder/Organization Sr. Factors Description 1 Name of the applicant (all partners, : (if applicable): 2 Date of Establishment : 3 Corporate Status (Proprietor / : Partnership / Pvt. Ltd. / Ltd.) 4 CNIC No. : 5 Mailing Address : 6 Contact No (Cell, Work, Home, Fax) : 7 Email Address : 8 NTN No : 9 Income Tax Return Minimum Three Years:: 10 PRA Registration : ___________________________________________________ Company`s Stamp Signature Page 4 Check List / Required Documents Following documents are required for Evaluation Purposes: I. Covering Letter; II. Complete Profile / Introduction of Organization (including name of Chief Executive, Partners, Professionals, etc.) III. Copy of Certificate of Registration from Registrar of Firms/ undertaking of establishment/partnership deed (whatever applicable); IV. Copy of valid CNIC and NTN Certificate; V. Copy of Registration Certificate with Punjab Revenue Authority. VI. Financial Soundness Proof showing reasonable turnover. (Income Tax Return last three years) VII. Experience Certificate along with letters of satisfaction from the customers; It will also furnish documentary evidence/proof of major contracts with them. (Annex- A) VIII. Organization’s Information – Clients. (Annex – B) IX. Organization’s Information – Vehicles Owned/ hired (Minimum 5 Buses of Ownership) (Annex-C) X. Affidavit on Stamp paper worth Rs.100/- as per the draft in Annex D XI. Fitness certificate of the buses owned by the bidder. I / we hereby confirm that above mentioned documents are true and fare, provided for prequalification have been submitted for evaluation. Company`s Stamp Signature Page 5 UNIVERSITY OF GUJRAT ww.uog.edu.pk Director Purchase, University of Gujrat Subject: Pre-Qualification of Contractors for Transport I / We are interested to register / apply for pre-qualification of our organization / firm for supply of Transport Service for Pick and Drop around 100 Kilometer from University. Company`s Stamp Signature Page 6 Annexure A ORGANIZATION’S INFORMATION PROJECTS/Experiences List of Major Transport Services / experience Completed (in last 03 years) Overall Completion Place / Sr. Clients / Organization Description of Services Approx. Cost Duration Year or City of Project Ongoing Use Extra sheet in the same format if required. Company`s Stamp Signature Page 7 Annexure B ORGANIZATION’S INFORMATION CLIENTS List of major Clients with Contact Person I / We have provided transport services to following Clients (along with their details): Sr. Category Clients / Organization Served Concerned Officer(s) of Client / Contact No. / Email Organization Use extra sheet in the same format if required. Company`s Stamp Signature Page 8 Annexure-C A. List of Vehicles Owned by the transporter: The contractor shall provide list of different types of vehicles owned and an affidavit stating the number of vehicles he can arrange and provide, in addition to his owned fleet as per requirement of UOG as and when required. Registration City Liner Shape Owned/Hired Sr. Name of Owner Vehicle (Make/Model) Number (62+1) Company`s Stamp Signature Page 9 Annexure D AFFIDAVIT An affidavit on Rs.100/- stamp paper shall be submitted along with the bid documents stating the below: I. Declaring that the bidder is not blacklisted by any Government Department / Authority / Agency / Company and the bidder is not engaged in any sort of litigation against any Government Department / Authority / Agency / Company II. In case of any loss, damage, injury, accident or death during any event, the bidder should be solely responsible. III. University of Gujrat has the right to inspect contractor’s / bidders premises and vehicles as and when required. IV. Vehicles being provided for any event as per UOG requirement should have a valid fitness certificate and other related documents. V. The drivers accompanying the vehicles should have a valid driving license of prescribed category. The bidder will also be responsible for board and lodging of drivers. VI. According to Federal government amended S.R.O. 1068(I)/2013 dated 18th December 2013 of LPG (Production & distribution) Rules 2001, Appendix (V) Clause 4. Installation of LPG cylinder or tank on wagons, buses & coaches shall not be allowed and are treated as illegal. It must be ensured that any vehicle using the mentioned fuel shall not be provided to the client/ UOG under any circumstances. Company`s Stamp Signature Page 10 UNIVERSITY OF GUJRAT ww.uog.edu.pk TORs for HIRING OF BUSES FOR PICK & DROP OF STUDENTS OF UNIVERSITY OF GUJRAT The University of Gujrat is a public university located in Gujrat, Punjab, Pakistan. It was established under the Act IX of 2004 by Provincial Assembly of the Punjab on 23 February 2004 to cater for the higher education needs of the population of Central Punjab which includes districts of Gujrat, Sialkot and Gujranwala in addition to cities of Wazirabad and Jhelum. University of Gujrat intends hire the services of transport companies/contractors for UoG Hafiz Hayat Campus to provide the students a safe, efficient and affordable transport service for pick and drop of students around 100 kilometers approximately from university. 1. Interested bidders are requested to submit sealed application for prequalification on prescribed format to the office of Director Purchase, Admin Block, University of Gujrat HH Campus Gujrat on or before 2:00 Pm on 08-01-2019 and shall be opened on 2:30pm on the same day in the presence of the bidders/ their authorized representatives. 2. Prequalification for the contractors/transporters will be valid up to one financial year. 3. All the applicants will deposit a fee of PKR 2,000/- (Rupees Two Thousand Only) along with their prequalification documents in the form of pay order, bank Draft/Demand Draft in favor of Treasurer University of Gujrat. 4. Any forms/annexure found incomplete will be liable for disqualification. 5. UOG may reject all bids or proposals at any time prior to the acceptance of a bid or proposal as per PPRA rule 35. 6. According to Federal government amended S.R.O. 1068(I)/2013 dated 18th December 2013 of LPG (Production & distribution) Rules 2001, Appendix (V) Clause 4. Installation of LPG cylinder or tank on wagons, buses & coaches shall not be allowed and are treated as illegal. It must be ensured that any vehicle using the mentioned fuel shall not be provided to the client/UOG under any circumstances. 7. The contactor will provide Buses as per strict compliance of all required safety measures, permissible model and standard of fitness etc. as per instructions of Government from time to time for educational institutions. 8. All required buses should be of wider body 62+1 seater (preferably city liner shape or equivalent) conforming to the direction of the Govt. issued from time to time for purpose of fitness and other safety measures. Company`s Stamp Signature Page 11 9. During the process of Procurement University may demand further financial managerial and technical information under PPRA Rule-18. 10. In case of fabricated, forged and materially incorrect information, disqualification and blacklisting as per PPRA Rules is applicable. 11. The bids will be evaluated based on the submitted documents as per following criteria. Technical Evaluation Criteria Description Marks Assigned Maximum Weightage Minimum No. of 5 buses 62+1 seater wider Body (preferably city liner shape or 5 equivalent) with valid fitness certificate (Maximum Marks 45) 06-10 5 11-15 5 45% 16-20 5 21-25 5 26-30 5 31-35 5 36-40 5 41 and Above 5 Annual Gross Income Average for Three Years (Minimum Rs. 5 Million) (Maximum 22 Marks 45) 45% One Mark for Each Million above 5 Million 23 Experience 5 Minimum Three Years (Maximum Marks 10) 10% One Mark for Each Year Experience above 5 Three Year Total 100% *Minimum Qualifying Marks 50% Company`s Stamp Signature Page 12 .
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