Evaluation Report on Project ENHANCING PRODUCTIVITY OF FLOWERS IN PERIURBAN LAHORE
DIRECTORATE GENERAL MONITORING & EVALUATION PLANNING & DEVELOPMENT DEPARTMENT GOVERNMENT OF THE PUNJAB
June, 2011
8th Floor LDA Plaza, Edgerton Road, Lahore – Pakistan Tel: (042) 99203931-4, Fax: (042) 99203935
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EXECUTIVE SUMMARY Flowers have aesthetic value and beauty in addition to their utility. Beauty cannot be measured or weighed, it is a value judgment. Since in this age of specialization and industrialization, many people have neither the time nor the facilities or the know-how required for raising flowers, so they buy flowers from the market. But for cut flowers export purposes, we should produce and maintain a quality and quality of the product acceptable to the buyer. The term Cut flower refers to those flowers whose post harvest life is considerably long and which can be measured in days and also in weeks. Cut flowers are integral part of life and are marketed by thousands of small sized and medium size of business. The production, handling and marketing of Cut flowers constitute a key segment of floriculture industry and its export can play vital role in alleviation of poverty of Pakistan.
The field of floriculture has great potential to grow faster as a sub-sector of agriculture, particularly in terms of export and internal demand of the country. Developed countries provide a huge market for flower growers through out the world. Availability of diverse agro-climatic conditions in Pakistan are best suited for the production of almost all kinds of floricultural crops, like cut flowers, pot plants, annuals, biennials, perennials, trees and shrubs.
To enhance the productivity of flowers in Pakistan, Directorate of Floriculture (T&R), Punjab Lahore initiated the project titled “ENHANCING PRODUCTIVITY OF FLOWERS IN PERIURBAN LAHORE” with its objective to increase the productivity of flowers by training farmers and equipping them with the knowledge of latest production techniques and technology, hence ultimately raising their income. The project was started on July 1st, 2008 with thirty six (36) months gestation period with its planned cost of Rs. 28.794 million. Project was revised at a cost of Rs. 25.708 million with no change in gestation period. The actual expenditure of Rs. 21.891 million has been made till June 30th, 2011. The department submitted the PC-IV document (Revised 2010) of the project for evaluation purposes on 15th May, 2011.
Scope of the project pertaining to the civil works has been completed. The quality of civil work was found to be satisfactory. Procurement of equipment and tools has been completed. During site visits it was observed that some of the assets purchases under the scheme were lying abundant and few of them were either being under or miss-utilized. One out of four bikes, purchased for the project is still not registered even at the completion of
iii gestation period and was not brought into use at all. Payment of one mobile diagnostic lab and one reefer container has been made but same have not been delivered on site yet. Gauging the impact of the project, project couldn’t raise farmers’ income significantly.
On the basis of data collection and analysis, the project is found to be “Partially Successful” with a Project Evaluation and Rating Index (PERI) Score of 69. This result is based on approximately 95% completion of civil works along with minor unapproved deviation in scope of work. However, the objective regarding the recruitment of Floriculture work force has not been achieved completely during the project gestation period. Some of the planned machinery, equipments/tools have not been procured under the project activities.
In evaluating the scheme, cooperation of Mr. Malik Abid Mehmood, Director (Floriculture) is highly appreciated and also acknowledged for providing requisite data to carry out necessary analysis of the project activities.
TAHIRA SATTAR RESEARCH ANALYST, DGM&E Lahore June, 2011
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TABLE OF CONTENTS EXECUTIVE SUMMARY ...... iii 1. INTRODUCTION ...... 1 1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE ...... 2 2. THE PROJECT ...... 4 2.1 PROJECT BRIEF ...... 4 2.2 PROJECT DESCRIPTION ...... 5 2.3 PROJECT JUSTIFICATION ...... 7 2.4 PROJECT OBJECTIVES ...... 10 2.5 PROJECT ACTIVITIES ...... 10 2.6 PROJECT PLANNED COST ...... 11 3. METHODOLOGY ...... 14 3.1 TEAM FORMATION ...... 14 3.2 DOCUMENTS REVIEW ...... 14 3.2.1 SPONSOR’S ASSESSMENT REPORT (SAR) ...... 14 3.3 IDENTIFICATION OF KEY INDICATORS ...... 16 3.4 DEVISING EVALUATION PLAN ...... 16 3.5 PHYSICAL ACTIVITIES & DATA COLLECTION ...... 16 3.5.1 DATA COLLECTION ...... 16 3.5.2 PROJECT SITE VISITS ...... 17 I). KALA SHAH KAKU (MODEL NURSERY FARM) ...... 17 II). MANDIANWALA (FARMERS FIELD SCHOOL) ...... 22 III). NATHOKI (FARMERS FIELD SCHOOL) ...... 22 IV). SAGGIAN (FARMERS FIELD SCHOOL) ...... 23 3.5.3 INTERVIEWS WITH PROJECT OFFICIALS ...... 25 3.5.4 VISITS SNAPS/PICTORIAL SURVEY ...... 25 3.6 DATA ANALYSIS AND INTERPRETATION ...... 25 3.6.1 PROJECT COST ANALYSIS ...... 25 4. DGM&E ASSESSMENT ...... 29 5. BENEFICIARIES ANALYSIS (FIELD SURVEY) ...... 31 6. OBSERVATIONS ...... 32 7. QUALITATIVE ANALYSIS ...... 35 7.1 STRENGTHS, WEAKNESSES, OPPORTUNITIES & THREATS (SWOT) ANALYSIS ...... 35 7.2 BOSTON CONSULTING GROUP (BCG) MATRIX ...... 36 7.3 PEST ANALYSIS ...... 36 8. CONCLUSION ...... 38 9. LESSONS LEARNED ...... 39 10.RECOMMENDATIONS ...... 40 ANNEXURE A: DETAIL OF YEAR WISE AND COMPONENT WISE FINANCIAL ACHIEVEMENTS .. ANNEXURE B: PROJECT EVALUATION RATING INDEX (PERI)...... ANNEXURE C: RECOMMENDED POST ...... ANNEXURE D: QUESTIONNAIRE FOR BENEFICIARIES ANALYSIS ......
1. INTRODUCTION
Pakistan is a country of small farming households, where floriculture is the best option of enhancing the income of the under privileged. Introduction to the floriculture crop could be an important intervention in this regard where the farmer can earn much more by exploiting available natural resources more efficiently. We have favorable climate and cheap labor for growing these crops whereas they need much less land and water for production. These crops also give the premium prices almost round the year and there is no need to wait for a long time as in the case of other routine crops. Net profit against the investment is much higher for these crops compared with other conventional crops. The products are in high demand all over the world. But in Pakistan, floriculture is in its embryonic stage. There is lack of resources and skilled labor to develop the floriculture industry up to the international standard. It is need of the time to produce skilled personals and explore new means to ensure survival of our farmer and explore marketing to save our economy as well as increase our exports.
The industry of growing flowers and other ornamental crops is mainly concentrated around the big cities: Karachi, Hyderabad, Lahore, Rawalpindi, Islamabad, Multan, Faisalabad, and Quetta. Places such as Pattoki near Lahore, Sahiwal in Sargodha district and location in the vicinity in Hyderabad has been assumed important because of growing sizable area under these crops. Pattoki serves as the centre for floriculture activity in Pakistan. Though Kasur and Sheikhupura districts have also developed some expertise in this field, still Pattoki serve as the hub market for all floriculture trade. Pattoki “mandi” is the major forum for buying and sellisng of fresh cut flowers especially roses. About one million pieces of cut flowers are daily exported from Pattoki to different markets in Pakistan, most important of which are Karachi, Peshawar, Lahore, and Islamabad. The flowers are packed into wooden or paper carton, with each flower pack containing 50 pieces of cut flowers. Each package has one thousand pieces of cut flowers (20 packs @ fifty pieces). These packages are transported to the destination by railway and road. The flowers, especially, roses, gladiolus. lilium, tuberose, jasmine and marigold are grown for sale as cut flowers.
Unfortunately, Pakistan has negligible share in worldwide floriculture trade despite having fertile lands, best irrigation system, and rich resources to venture in this enterprising business which not only generates rural employment but also fetches precious foreign
1 | P a g e exchange. Of the total floriculture trade, cut-flowers sales account for 50 per cent and plants 41 per cent; bulb and cut foliage make up rest of nine per cent. Eight countries export 74 per cent of the value of the world’s floriculture crops — the Netherlands, Columbia, Israel, Italy, Belgium, Denmark, the US and Ecuador. More than 50 per cent of the floriculture products come from the Netherlands.
If we compare the resources of Pakistan with the Netherlands, we have an area 20 times more, manpower 9 to 10 times more and better climate, soil and irrigation system. What we are lacking is the modern production technology and many other factors which have been discussed in the report.
Floriculture has emerged as a major diversification option in the agri-business in recent years. The product-wise groupings under floriculture are cut-flowers (fresh), bulbs and tubers, live potted plants, dried plants, dried flowers, etc. the scenario of floriculture products in Pakistan has been negligible till recently. However it is expanding at a rapid rate and holds very good prospects. Floriculture may be one of the most successful components of diversified horticultural industry.
Floriculture is not only a business, but a lifestyle that involves a commitment. The decision to enter floriculture should not be based solely on love of flowers. Working with flowers is of course a benefit, but a successful operation involves much more. It is a complex business requiring a great deal of highly specialized knowledge and skills. The industry is highly technical and scientific. It is labor intensive and good management skills are essential.
Floriculture is like any other business; to survive the business must make a profit. A considerable time and study before making a business decision on the type of crop and location is necessary. The consumption basket is getting diversified towards value-added floral products such as essences, perfumes, and other by products from flowers. It is important for production to respond to these shifts in consumption.
1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE
DGM&E has conducted evaluation of the scheme along with preparation of its evaluation report. The purpose of this evaluation report is to evaluate the project in order to assess, whether the project has been successfully completed or otherwise. The focus of this
2 | P a g e evaluation report is on all factors that affect project performance against its planned objectives including project purpose and design, strategic planning, project management and project results.
This evaluation report is divided into ten different parts. It starts with introduction giving details about the project domain. The second part gives project details including description, project brief, its objectives, project cost and its activities. The third part of this report focuses on evaluation methodology, followed by team formation, devising evaluation plan, selection of data collection methods, data analysis & interpretation based on project cost & benefits analysis, DGM&E’s assessment, observations and SWOT analysis etc. The fourth part of the report depicts the DGM&E’s assessment pertaining to the actual status of the project performance against its planned objectives as well as its planned targets. The fifth part includes results of field survey. The sixth part of the report consists of observations regarding the project activities made by the evaluation team of DGM&E, P&D Department. The seventh part of the report consists of SWOT Analysis reflecting the strengths, weaknesses, opportunities and threats belong to the project implementation. The eighth part includes conclusion of the project whether it is a successful intervention or otherwise, based on Project Evaluation Rating Index (PERI), site visits and observations of the report. The ninth part explains the lessons learned during evaluating the project for further improvement in its implementation phase along with the other sectoral programmes planned in future. The tenth and the most critical part reflect recommendations for the effective usage of the project outcomes and resources. This section addresses the suggestions for improvement in project planning and execution as well as, identifying matters requiring follow up actions. The rationale for the recommendations is clearly explained and linked with the information collected during the evaluation.
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2. THE PROJECT Following is the project information as per PC-I & PC-IV. 2.1 PROJECT BRIEF
Table 1: Project Brief Project Name Enhancing Productivity of Flowers in Periurban Lahore
Location Periurban areas of Lahore (Kala Shah Kaku)
Sector Agriculture Department, Government of the Punjab
Sub-Sector Floriculture Wing
Sponsoring Ministry/Agency Government of the Punjab, Agriculture Department
Executing Agency Director Floriculture (T & R), Punjab, Lahore
Agency for Operation & Directorate of Floriculture (T & R), Punjab, Lahore Maintenance after Completion a) Implementation Period Date of Date of completion Commencement
As per PC-1 1-7-2008 30-6-2011
Actual 1-7-2008 30-6-2011
(Rs. Million)
PC-I Cost (approved) Actual Expenditure Capital Cost Local FE Total Local FE Total
Original 28.794 - 28.794 - - -
Revised 25.708 - 25.708 25.612 - 21.891
End Beneficiaries Local Farmers of the Area
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2.2 PROJECT DESCRIPTION Different floricultural crops are grown on about 16000 acres in Pakistan, in which Punjab province shares more than half. Most of the produce is marketed in the local markets and a little is exported. The main crops grown are Gladiolus, Cut-Roses, Tuberose, Lillium, Marigold, Jasmine & other ornamental plants. These are mainly grown in Pattokee & Periurban of Lahore, Faisalabad, Multan and Rawalpindi. The country has a great potential for export of these flowers & other ornamental crops provided we can increase their productivity and quality.
The farmers are growing flowers and ornamental plants, but proper guidance and assistance for the production of quality floricultural crops is not up-to mark. Farmers are also interested in these high value crops which can give them more profit than other field crops. To involve the farmers for production of these high value crops, two acres Government land from Rice Research Institute will be acquired on G.T. Road near Kala Shah Kaku for establishment of a model nursery and Green House sized (100' x 50'). Mother plants and a gene pool of different plants will be developed in the model nursery farm from where bud wood / stock, will be provided to the farmers and ornamental plant growers of Pattoki, flower growers of periurban of Lahore & nurserymen to maintain true to type varieties. Moreover Farmers Field School System (FFS) is proposed in this project where 2nd year 2 FFS are proposed around Lahore i.e. Manga Mandi & Burj Attari. These FFS will be increased to 3 Nos. in 3rd year of the project according to the suitability of area and farmers interest.
Existing Facilities:-
Directorate of Floriculture is working for the development of newly inducted floriculture field through training and research. Training centre is situated at, Lahore & offer different diploma, certificate & short courses to amateurs, in-service persons and ladies through out the year. Three research stations are working at Rawalpindi, Faisalabad & Multan. At Murree, a station is responsible for a collection of wild ornamental flora, and its multiplication. The existing facilities of this directorate are as under:-
This Directorate was established in 1987 to cater the training needs of the interested urban population in the field of flower production, landscaping and flower arrangements at Lahore. This Centre has earlier arranged following training courses for nurserymen and amateurs which are offered at Bagh-i-Jinnah, Lahore.
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Table 2: Detail of Diploma Courses SR. NO. COURSE DURATION
1 One Year Diploma Course. One course.
2 Three Months In-service Courses. Two courses.
3 Six Weeks Course (For Ladies). One course.
4 Two Weeks Course (For Ladies). Two courses.
Later on its scope was extended to Research activities and three Research Stations at Faisalabad, Multan and Rawalpindi were started to feed back and improve the Research & Training components of the Centre in 1990-91. This Department has made hectic efforts by conducting Research Experiments for selection & collection of the plant material such as cuttings of ornamental plants like trees, shrubs, climbers, annuals and bulbs. Most of Research work has been done on the introduction, acclimatization, adoption & propagation of various ornamental plants.
Manpower Table 3: Detail of Manpower TOTAL NO. SR. NOMENCLATURE OF THE TOTAL BPS OF TOTAL NO. POST FILLED SANCTIONED 1. Director Floriculture. 19 1 1 - 2. Senior Instructor 18 1 1 - 3. Instructor 17 7 5 2 4. Admn. Officer 17 1 1 - 5. Assistant Director (A&A) 17 2 1 - 6. Superintendent 16 2 2 - 7. Stenographer 15+12 1 1 1 8. Photographer 14 3 1 - 9. Assistants 14 1 3 - 10. Computer Operator 15 3 1 Surveyor / Senior Draftsman 11. 11 2 2 1 / Floriculture Supervisor 12. Senior Clerk 9 2 2 - 13. Junior Clerk 7 5 4 1
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14. Lab. Assistant 6 1 1 - 15. Budder. 5 1 1 - 16. Driver 5 5 4 1 17. Carpenter 3 1 1 - 18. Beldars 1 3 3 - 19. Naib Qasid 1 6 6 - 20. Rod Man 1 1 1 - 21. Lab Attendant 1 1 1 - 22. Helper 1 1 1 - 23. Mech. Cum-Electrician 5 1 1 - 24. Chowkidar/Watchman. 1 2 2 - 25. Sweepers 1 2 2 - TOTAL 55 48 7
Machinery & Major Equipments Table 4: Detail of Machinery & Major Equipments
SR. NO. MACHINERY & EQUIPMENTS NUMBERS
1 Vehicles 15
2 Computers 8
3 Fax Machines 2
4 Photo copier 2
5 Spray machines 8
6 Refrigerator/Deep freezer 4
7 Air Conditioners/Split Units 2
2.3 PROJECT JUSTIFICATION This project is proposed to enhance the production of commercial exportable flowers and ornamental plants popularize among the farmers. Some farmers have already started growing flowers for commercial production. If these farmers are provided with modern technologies of flower production, they have the capacity to compete in the International markets and help in increasing foreign exchange of the country. In coming years, WTO will 7 | P a g e open International markets for quality flowers and Pakistan has to produce required quality to stay in the International market. Due to shortage of human and financial resources, no training work was done on these lines. This project is proposed to start training on the ways and means for better production of flowers. This will motivate the floriculture farming community to adopt better techniques for production of flowers.
Technical Para meters i.e. input and out put of the project in quantifiable terms. Also discuss technology aspects of the project
In this project development of two acres model nursery farm on Government Land to be acquired from Rice Research Institute Kala Shah Kaku is proposed where Greenhouse measuring (100' x 50') with controlled temperature and humidity is also proposed. This model nursery farm and green house will be used to develop, maintain and propagate indigenous and exotic germ plasm. Green house will comprise of four compartments of independent temperature and humidity control. It will be used for propagation of different types of flowering plants in each compartment.
Floricultural Crops which are included for training of the farmers at FFS are;
Gladiolus. Cut-roses. Jasmine. Marigold. Lillium. Tuberose. These crops will be grown on 4 Kanal of demonstration plots and 10 Marla Lath house at each FFS. During project period 5 FFS will be conducted to train 125 farmers. Existing and proposed staff will be utilized for development of model nursery farm and to conduct FFS. Detail of farmers training is as below:-
Table 5: Projection for farmers training
ITEM 2008-09 2009-10 2010-11
Trainee Facilitator - 2 -
Trained Facilitator - - 2
Number of FFS - 2 3
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Number of farmer to be trained - 2 x 25 = 50 3 x 25 = 75
Cumulative total - 50 125
Provide the details of civil works, Equipment, Machinery and other physical facilities required for the project
i. Construction of Store Room (12' x 12') and Chowkidar Hut (10' x 10'), reservoir (20’ x 20’ x 5’) and enclosure of model nursery farm with concrete pillar and barbed wire will be done during 1st year of the project (detail of specification, costs estimates and vetted by competent authority is attached). ii. 1 Greenhouse (100’ x 50’) (detailed cost estimate attached). and 2 lath houses (10 marla each) are to be installed in the 2nd year of the project while 3 lath houses (10 marla each) will be constructed during 3rd year of the project. iii. Machinery and equipments required for the project. Table 6: Required Machinery and Equipment EST. COST SR. NO ITEM JUSTIFICATION (RS. MILLION) 1 Deep Freezer (2) 0.080 For storage of planting material.
2 Generator (25-30 KVA) 1.221 For Green house.
3 Horticultural 0.335 For demonstration plots at implements project site.
4 Office Furniture 0.200 For new staff of the project.
TOTAL 1.836
iv. Manpower required for the project Table 7: Required Posts
POSTS JUSTIFICATION
Assistant Research To conduct trainings of the farmers through FFS according to weekly schedule of the training. Officer To develop model nursery farm & green house. To run FFS jointly with ARO, supervise the field Floriculture Supervisors activities & guide the farmers and maintain the model nursery farm.
Budder To supervise & maintain the demonstration plots, lath house and nursery farm.
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Driver To operate the vehicles.
Mali Field operation of the project site
Chowkidar To watch and ward the project site and offices
2.4 PROJECT OBJECTIVES The objectives of the project are given below:-
To popularize improved floriculture production technology. To provide new germplasm / varieties of conventional floriculture crops to the interested growers. To enhance and maintain important commercial flowering plants in Green House and open field. To motivate the farmers for production of high value floricultural crops through Farmer Field School System. To enhance area of flowering plants & to reduce pollution. To increase the farmers income through floricultural crops. 2.5 PROJECT ACTIVITIES Following are the year wise activities of the project during execution phase from the year 2008-2011; YEAR 1 Purchase of benches, chairs, class room tables, stools, black board & almirah.
Purchase of power sprayer, hand sprayer, lawn mowers, wheel barrows, spades, chua ramba, khurpa, swords, watering pipes, watering cans & budding knives etc.
Purchase of two deep freezers.
Printing of pamphlets for trainees.
Acquiring of two acres of Govt. land in Kala Shah Kako.
Survey of FFS schools for trainees.
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Year 2 Recruitment of the contractual staff as per Government policy (Annex-VI).
Organizing seminars on flower production to document the related work done in Pakistan and establish bench mark.
Development of two acre model nursery farm, green house, store, chowkidar hut, reservoir, fencing of the area and irrigation system.
Procurement of motor bikes, machinery & equipments, planting materials and other commodities.
To execute flower production plan in Greenhouse and open field.
Purchase of Mobile Floricultural Diagnostic Lab & Refer Container.
Selection of trainee farmers and training according to FFS schedule.
Installation of two lath houses and two demonstration plots at FFS.
Conduct farmers training as per training schedule.
To execute flower production plan in Greenhouse and open field & at farmers’ field.
Publishing annual report of the year. Year 3 Selection of trainee farmers and training according to FFS schedule.
Installation of three lath houses and three demonstration plots.
Conduct farmers training as per training schedule.
To execute flower production plan in Greenhouse and open field & at farmer’s field.
Evaluation of the project and publishing of annual report. 2.6 PROJECT PLANNED COST
Total Original Cost: Total Original Cost =Rs. 28.794 Total Revised Cost: Capital Cost = Rs. 9.192 Million Revenue Cost = Rs. 16.516 Million Total Cost = 25.708 Million Actual Expenditures = Rs. 21.891 million Total recurring cost after completion of the project = Rs. 5.128 million
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Table 8: Year-wise financial phasing as per PC-I along with PSDP allocation, Releases and Expenditures (Rs. Million) PHASING AS PER PC-I YEAR PSDP ALLOCATION RELEASES EXPENDITURES (REVISED) 2008-09 0.38 0.38 0.38 0.378 2009-10 19.276 19.276 19.276 16.161 2010-11 6.052 6.052 6.052 5.352 TOTAL 25.708 25.708 25.708 21.891
2008-09 1% 2010-11 24%
2009-10 75%
Figure 1: Percentage of year-wise financial phasing of total planned cost Component wise detail of the cost is as under:- Table 9: Component wise financial phasing as per PC-I along with actual Expenditures (Rs. Million) ACTUAL SR. NO ITEMS PC I ESTIMATES EXPENDITURES 1 Motor Cycle on Hire Purchase Basis 0.240 0.196 2 Mobile Diagnostic Lab 2.100 1.939 3 Reefer Container 2.600 2.600 4 Deep Freezer (2 Nos.) 0.080 0.079 5 Generator (30 KVA) 1.221 1.112 6 Turbine Pump 1.148 0.895 7 Horticulture implements 0.335 0.196 8 Furniture 0.200 0.199 TOTAL 7.924 7.216
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3
2.5
2
1.5
1 PC I Estimates 0.5 Actual Expenditures 0
Figure 2: Component wise financial phasing as per PC-I along with actual Expenditures
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3. METHODOLOGY Following criteria has been used to carry out evaluation of the project as elaborated in flow chart as given in figure 3;
3.1 TEAM FORMATION Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of the project having expertise in project’s domain, data collection methods, data analysis and interpretation along with preparation of evaluation report. A team was formed for the evaluation of this project including the following members.
For Project Site Visits
I. Ms. Tahira sattar, Research Analyst II. Ms. Fiza Zafar Hashmi, Research Analyst III. Mr. Azhar Iqbal, System Administrator
For In-House Data Analysis & Report Writing
IV. Ms. Tahira sattar, Research Analyst
For transportation and logistic support
V. Mr. Ameer Buksh Pervana, Driver VI. Mr. Salman Akhter, Driver
3.2 DOCUMENTS REVIEW Following project documents, official websites, evaluation tools and techniques were consulted.
1. Planning Commission Form-I (PC-I, Original & Revised) of the Project 2. Planning Commission Form-IV (PC-IV) of the Project 3. DGM&E Evaluation Guidelines 4. Sponsor’s Assessment Report (SAR) 5. www.agripunjab.gov.pk
3.2.1 SPONSOR’S ASSESSMENT REPORT (SAR) Sponsor assessment report (SAR) has been received by the department; however, it is the summary of project description, its financial achievements against projects’ planned targets along with physical achievements against its planned objectives. The above-said detail
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Figure 3: Flow chart/ Schematic diagram for project evaluation
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3.3 IDENTIFICATION OF KEY INDICATORS Project performance parameters are defined in the following terms;
i) Project Cost & its Actual Utilization ii) Project Duration iii) Physical Progress against its per approved Targets iv) Project Personnel Procurement and Deployment v) Quantity and Quality of Civil Works involved in the project vi) Beneficiaries analysis and project impact vii) Environmental Parameters
These parameters are helpful to map objectives and targets planned in PC-I with its actual execution and implementation in order to assess whether the achievements have been actually made under the project or otherwise.
3.4 DEVISING EVALUATION PLAN Evaluation plan was devised to provide a roadmap for the project evaluation process. The evaluation process which included planning for project site visits, interviews with the stakeholders and questionnaire designed to gather requisite information to line up the evaluation process.
3.5 PHYSICAL ACTIVITIES & DATA COLLECTION Physical activities were undertaken and following primary and secondary data collection tools were used for evaluation:
3.5.1 Data Collection i.e. Official Records of the Project. 3.5.2 Visit to the Project Sites 3.5.3 Interviews with Project Officials & Questionnaires Development 3.5.4 Site Snaps 3.5.1 DATA COLLECTION Following official record was collected from the project stakeholders to verify the physical and financial achievements of the project after its completion;
Year-wise Actual Physical & Financial Achievements Item-wise Actual Physical & Financial Achievements Maps of the Project Sites
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3.5.2 PROJECT SITE VISITS The project sites including three Farmers Field School (FFS) (at Mandianwala, Nathoki and Saggyan) and one model nursery at Kalashah Kaku were visited by the Evaluation Team of Directorate General, Monitoring & Evaluation, Planning & Development Department on location data collection and evaluation purposes from 28th May 2011 to 14th June 2011. The evaluation team visited the following all places, in which project was executed as mentioned below in the table;
Table 10: Plan for Evaluation along with detail of Team Members SN PLACE DATE OF VISITS TEAM MEMBERS Directorate of Floriculture Ms. Tahira Sattar 1 28-05-2011 (T&R),Punjab Lahore (Research Analyst) Kalashah Kaku (Model Ms. Fiza Zafar Hashmi 2 04-06-2011 Nursery Farm) (Research Analyst) 3 Mandiawala (FFS) 11-06-2011 Ms. Tahira Sattar (Research Analyst) 4 Nathoki (FFS) 11-06-2011 Mr. Azhar Iqbal (System Administrator) 5 Saggyan (FFS) 14-06-2011
The purpose of visiting the sites was to verify the reported physical achievements and facility utilization under the project. Different features of the project elements have been inspected during the project site visit as described hereunder:- I). Kala Shah Kaku (Model Nursery Farm) Before the site visit of Kalashah Kaku (Model Nursery Farm), a meeting was held in the office of Director Floriculture (Research and Training), where the major points of the project were discussed and a plan to visit the Model Nursery Farm was made. Hence, on planned date as mentioned above Kala Shah Kaku was visited by the evaluation team members of DG(M&E).
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Figure 4: Front view of Nursery Model at Kala Shah Kaku During the site visit, civil work including a watchman hut and a store room were found satisfactory. It was found that the store was serving as a kitchen. A store room is not meant to be a kitchen. Two freezers which have been purchased for the preservation of plant material were also found in this so called store room. However no plant material was found to see rather the freezer was being utilized for personal consumption. Further more one of the freezers was lying abundant.
During the visit, it was observed that a weather station, procured under this project was laying abandon. The management was not familiar with its working and was lacking the ability to operate it.
Figure 5 (a): Procured material still packed and not being used
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During the visit, it was observed that a tube well room has been constructed, which was not mentioned in the scope of civil work in PC I.
Figure 5(b): View of store room, Kala Shah Figure 5(c): View of turbine room Kaku At Kala Shah Kaku different flowers including Marigold. Lilium, Tuberose, Jasmine and Roses were seen growing in open fields and under green house.
Figure 6(a): Gladiolus production in open Figure 6(b) Jasmine production in open field field In Green house not only the flowers proposed in the projects but many other varieties of the flowers had also been grown. E.g Gerbera and Carnation.
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Figure 7: Flowers produced under green houses. It was told by the director floriculture Malik Abid Mahmood that growing flowers in controlled temperature is more profitable as it remains protected from seasonal hazards and fungal diseases. Moreover the length of rose stick, grown in grown house is about 147 cm whereas its maximum length in open field is up to 40 cm. this is a significant difference. It causes to enhance the shelf life of flower as well since, the longer the flower stick, the longer the shelf life. Heating and cooling systems were also observed at model nursery. Their performance was satisfactory. Moreover the physical existence of generator was also verified. It was also observed that a ditch in the earth was serving as water reservoir.
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Figure 8: View of water pond serving as water reservoir.
Figure 9: Heating system at Model Nursery Figure 10: Cooling system at Model Farm Nursery Farm
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II). MANDIANWALA (FARMERS FIELD SCHOOL) The evaluation team of DG(M&E) visited the Farmers Field School at Mandianwala in order to analyze the performance of the school. Team got the questionnaire solved by the participant farmers.
Figure 11: Board of Farmers Field School the Figure 12: Evaluation team member farmers at Mandianwala interviewing
During the visit the demonstration plot at Mandianwal was also visited by the evaluation team members. A 10 marla lath house was seen in demonstration plot.
Figure 13: Lath house installed at Figure 14: Production of Motia in open Mandianwala Demonstration Plot field at Mandianwala
III). NATHOKI (FARMERS FIELD SCHOOL) The evaluation team of DG(M&E) visited the Farmers Field School at Nathoki in order to analyze the performance of the school. Team got the questionnaire solved by the participant farmers.
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Figure 15: Front view of Nathoki FFS Figure 16: Evaluating team interviewing
During the visit the demonstration plot at Mandianwal was also visited by the evaluation team members. A 10 marla lath house was seen in demonstration plot.
Figure 17: Evaluating team member inspecting Figure 18: Farmers working in demonstration Demostration plot Nathoki plot
IV). SAGGIAN (FARMERS FIELD SCHOOL) The evaluation team of DG(M&E) visited the Farmers Field School at Nathoki in order to analyze the performance of the school. Team got the questionnaire solved by the participant farmers.
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Figure 19: Evaluation team member s interviewing farmers while taking class During the visit the demonstration plot Saggyan was also visited by the evaluation team members. A 10 marla lath house was seen in demonstration plot.
Figure 20 (a): Lath house of Demonstration Figure 20 (b): View of Lath house Plot Saggian
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3.5.3 INTERVIEWS WITH PROJECT OFFICIALS The interviews and telephonic conversation were conducted with the following project officials.
Table 11: Detail of the Project officials interviewed SR. NO. NAME DESIGNATION DEPARTMENT CONTACT Director Floriculture Directorate of Malik Abid 1 (Training and Floriculture (T&R) 0333-5142111 Mahmood Research) Punjab Lahore Project titled Mohammad “Enhancing Assistant Research 2 Saleem Productivity of 0346-5399798 Officer Akhtar Flowers in Periurban Lahore”
3.5.4 VISITS SNAPS/PICTORIAL SURVEY The site snaps were also taken as a pictorial evidence for the observations made by the evaluation teams along with general pictorial survey of different project locations.
3.6 DATA ANALYSIS AND INTERPRETATION Mapping of the project findings was done on the basis of data analysis including project cost analysis, DGM&E assessment including actual status of the planned targets (in quantitative terms) along with its planned objectives (in qualitative terms) as well as project benefits analysis, direct observations along with SWOT analysis on the basis of physical activities performed along with data collection during evaluating the project. It was processed and analyzed to understand the functional trends reflecting efficiency of resources involved during the project execution phase.
3.6.1 PROJECT COST ANALYSIS Detailed analysis of the project cost (e.g. original & revised cost along with actual expenditures, actual project cost against its actual releases during project execution phase, item-wise actual expenditures against its planned targets etc) has been carried out to gauge the financial performance of the project after its completion. The rationale of above-said actual expenditures has also been figured out by calculating its percentages to line up the evaluation process.
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Total Original Cost: Total Original Cost =Rs. 28.794 Total Revised Cost: Capital Cost = Rs. 9.192 Million Revenue Cost = Rs. 16.516 Million Total Cost = Rs. 25.708 Million Actual Expenditures = Rs. 21.891 million
Table 12: PC-I Cost (Original & Revised) along with its Actual Expenditures PC-I PLANNED COST ACTUAL EXPENDITURE Against Revised Revised %age decrease in Against Original Original Cost Cost Cost Planned Cost Cost (till June 30,2011) 28.794 25.708 10.72% - 21.891
Planned Actual
28.794 25.708 21.891
Original Cost Revised Cost
Figure 21: PC-I Planned along with Actual Cost (Original & Revised)
Table 13: Financial Phasing as per PC-I, allocation and Actual Expenditure % AGE PHASING AS PER PSDP YEAR RELEASES UTILIZATION UTILIZATION PC-I (REVISED) ALLOCATION ON RELEASES 2008-09 0.38 0.38 0.38 0.378 99% 2009-10 19.276 19.276 19.276 16.161 84% 2010-11 6.052 6.052 6.052 5.352 88% TOTAL 25.708 25.708 25.708 21.891 85%
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105%
100%
95%
90% 2008-09 99% 85% 2010-11 TOTAL 80% 2009-10 88% 85% 84% 75%
Figure 22: Percentage Utilization on Releases
Table 14: Item-wise Actual Expenditures against its Planned Cost % AGE OF TOTAL PLANNED ACTUAL SR. NO. ITEM UTILIZATION ON COST UTILIZATION PLANNED COST Motor cycles on hire 1 81.6% purchase basis 0.240 0.196
2 Mobile diagnostic lab 2.100 1.939 92.3%
3 Reefer container 2.600 2.600 100%
4 Deep freezer (2 Nos.) 0.080 0.079 98.7%
5 Generator (30 KVA 1.221 1.112 91.1%
6 Turbine pump 1.148 0.895 78.0%
7 Horticultural implements 0.335 0.196 58.5%
8 Furniture 0.200 0.199 99.5%
GRAND TOTAL 7.924 7.216 91.1%
The detail of cost (original and actual) as provided in PC-IV document of the project has been given in Table 8. After analyzing the project financial achievements, the actual expenditures made during the project execution is Rs. 21.891 million as per data (i.e. PC-IV
27 | P a g e along with Sponsors’ Assessment Report) provided by the department, whereas, the overall item-wise actual utilization remained Rs. 7.216 million.
Motor cycles on hire purchase basis 99.50% 81.60% Mobile diagnostic lab
58.50% 92.30% Reefer container
Deep freezer (2 Nos.) 78.00% 100% Generator (30 KVA
91.10% Turbine pump 98.70% Horticultural implements
Figure 23: Percentage of Item-wise Utilization on Planned Cost
The detailed list of item wise financial progress is at Annexure-A.
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4. DGM&E ASSESSMENT The DGM&E assessment has been carried out regarding the planned objectives as well as planned targets of the project as following:-
Table 15: DGM&E Assessment regarding Objectives & Planned Activities/Targets of the Project ACTIVITIES/OBJECTIVES DGM&E ASSESSMENT QUANTITATIVE Conduction of 5 Farmers Field Schools Training of 125 Farmers Installation of 5 Lath Houses Activity has been completed Establishment of 5 Demonstration Plots Acquisition of 2 Acre land at Kala Shah Kaku Installation of Green House at Kala Shah kaku Some of the machinery has not been procedure yet. Moreover there is either under utilization or miss Machinery, Tools, Stores & Equipment utilization of few resources. However activity regarding tools is complete. Recruitment is still not complete. Following posts have been vacant Establishment of Workforce for last one year. One ARO Two Project Supervisors As per acre income from floriculture is higher than other crop fields, Income Level therefore the income of the farmers who have adopted it has been increased to some extent
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QUALITATIVE Farmers are familiar with latest production techniques and Popularity of Improved floriculture production improved technology. technology. Some of the farmers have adopted new techniques and others are willing to bring it into practice.
Germplasm/varieties of floricultural crops such as Cut- roses, Gladiolus, Lilium, Tuberose, Jasmine, Gerbera and Carnation have been maintained at the Provision of new germplasm/ varieties of model farm. Bud wood/seed have conventional floriculture crops to the interested been provided to the farmers to growers. grow flowers commercially. Varieties of these crops were provided to the farmers at demonstration plots established at farmers’ farm for the development of floriculture at commercial level.
Motivation level of the farmers Motivation level of farmers has been increased significantly.
Project will contribute to create Reduction in pollution pollution free and healthy environment in project area.
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5. BENEFICIARIES ANALYSIS (FIELD SURVEY) A field survey of the project officials and farmers of concerned area was carried out and a total number of 100 individuals were interviewed based on the technical evaluation questionnaire see Annexure-D This questionnaire contains questions regarding the performance of farmers field school and model nursery at Kala shah Kaku.. The findings of survey and our discussions with them have indicated the following:-
90% of the respondents said that the training benefited them.
About 55% of the respondent said the training caused to enhance their income.
80% of the respondents were found to be satisfied with the instructor.
75% of the respondents were in opinion that they learnt new methods of production and equipped themselves with latest technology.
95% of the respondents said that attended this training for professional purpose.
55% of the respondents were in view of shortening the time of the class in harvesting season.
90% of the respondents were unhappy with unfavorable conditions of marketing.
All of the respondents were in favor of establishing such Farmers Field School more in number
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6. OBSERVATIONS Evaluation of the project has revealed many facts and figures about the project. The observations regarding overall project activities are given in ensuing paragraphs:-
The project was initiated to enhance productivity of flowers in periurban Lahore at its original cost of Rs. 28.794 million with its planned gestation period of thirty six (36) months (as commenced on July, 1st, 2008). The same was revised in the year 2009 with revised cost of 25.078 with no extension in gestation period. The administrative approval was issued on 22-5-2009, due to the reason the objectives framed for the year 2008-09 could not be achieved as mentioned by the department.
The project stood closed within the planned gestation period of 36 months. The actual cost incurred on the project was Rs. 21.891 Millions. But there was discrepancy in cost details of the project as expenditures exceeded from approved PC-I amount.
Scope of the project pertaining to the civil works has been more or less achieved. The quality of civil work was found to be satisfactory but as per PC I the tube well room’s construction is not in the scope of said project. Department needs to justify the same.
During the visit, it was observed that the store room constructed for project was serving as a kitchen.
During the visit, it was observed that a weather station, procured under this project was laying abandon. The management was not familiar with its working and was lacking the ability to operate it.
One out of four bikes, purchased for the project is still not registered and not allotted to anybody on hire purchase basis as was perceived in PC-I. It is imperative to write that the bike bought under the scheme is still lying abandon even after the completion of whole gestation period.
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Payment of one mobile diagnostic lab and one reefer container has been made but same have not been delivered to project site yet even after the completion of gestation period of the project.
Although the farmers were being trained under this project but management remained inefficient in resolving their after production issues particularly regarding the marketing of their production. No efficient supply chain was found for flowering crops. This issue is particularly hindering the objective to increase farmers’ income.
Actual utility of Deep Freezer for preserving plant materials was deficient. It was observed that one of the two deep freezers was being utilized for personal purposes and the other one had not been even unwrapped. Furthermore, during site visit no plant material was found for which deep freezers were purchased.
It was observed that water reservoir could not be completed due to laps of funds. So a big ditch in the earth is being served as a reservoir.
Management remained fail to complete the recruitment of project staff. The posts of one Assistant research Officer (ARO) and two supervisors remained vacant through out the gestation period.
The salary charged for the vacant posts is unjustified. Department needs to justify the same.
It was observed during different visits that in the presence of five drivers, already working in department, there is no need of hiring two drivers exclusively for the said project. Therefore, these extra posts must be abolished.
Training stuff e.g. pamphlets for the farmers added to the cost of the project. But the fair use of them was not made. Few of the farmers were given pamphlets whereas as the rest remained deprived of it.
It was observed that an effective and efficient training mechanism consisting of course book or course outline was missing. Farmers deserve to know on hand, what they will be gaining from the training by end of the day.
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No statistical data has been made available on Punjab Agriculture or Bureau of Statistics about Floricultre by the department for impact evaluation of the project.
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7. QUALITATIVE ANALYSIS
After mapping the detailed observations regarding the overall physical & financial performance of the project, SWOT analysis has been carried out to analyze the detailed strengths, weaknesses, opportunities and threats involved in the project. Moreover, Boston Consulting Group (BCG) matrix and PEST analysis about the project has been made in 7.1 & 7.2.
7.1 Strengths, Weaknesses, Opportunities & Threats (SWOT) Analysis
STRENGTHS WEAKNESSES
Capacity of human resources through Issue of marketing is not resolved. hiring project staff. Short shelf life of cut flowers. Causing rise in income of the farmer. Unavailability of superior quality seeds Attaining not only self sufficiency in and fertilizer. cut flowers rather exports will also be Lack of efficient supply chain made. management. Highly motivated farmers Less number of cut flower markets. Adoption of new production Financial instability of the farmers. techniques and latest technology. Celebration of new events leading more consumption of cut flowers. Optimum utilization of land of priurban Lahore. OPPORTUNITIES THREATS
Opportunity of exports, leading to Increase in international competitors increase in foreign exchange. Price war Direct or indirect financial patronage Replacement of cut flowers with natural of farmers. looking artificial flowers. Expansion of new varieties of cut Export Quota flowers. Economics Instability may cause failure of Mergers and strategic alliances with the Project other countries. Unavailability of Skilled manpower Exploration of new market segments. Introduction of improved methods of production and technology.
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7.2 Boston Consulting Group (BCG) Matrix
In order to assess the Pakistan’s relative position in international market with respect to the growth of cut flower industry all over the world, BCG Matrix has been shown below.
As it is shown in the matrix, that along vertical axis we have Business growth rate and along horizontal axis, relative position is given. Now Pakistan’s share in floriculture is too less whereas the overall international floriculture industry is growing. That is the very reason that this project fits in “Question Mark” cell of the grid which shows that overall business growth of floriculture is high but our market share is low. Hence this project is an attempt to increase our market share in floriculture industry.
7.3 PEST ANALYSIS
In order to asses the Political, Economical, Social and technological impact of this project PEST analysis has been carried out, which is as follows:
POLITICAL
This project has no impact on politics.
ECONOMIC
This project will impact on economic growth of the farmers. It will be helpful in uplifting the socio economic conditions of farmers by increasing productivity per unit and production of good quality cut-flowers. Now- a-days families have been extended and the land holding have become very small. Farmers can grow floricultural crops and can earn more as compared to other field crops such as wheat, rice, sugarcane etc.
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SOCIAL (EDUCATION, HEALTH, EMPLOYMENT, AREA DEVELOPMENT, ETC.)
Farmers will get education through farmers field schools. Farmers field school training with practical and demonstration is helpful to innovate and adopt these high value crops. Farmers will get training of flowers production in open field and under controlled temperature. Farmers/ stake holders will be benefited by training and quality cut-flower production on scientific lines. Flowers can play a vital role in improving the health of the people as these have aesthetic value. This project will provide jobs to scientists and skilled persons as it generated jobs for fourteen persons in BPS-1 to BPS-17. It will also generate employment at the farmers field for un-skilled labour. This project is helpful in increasing the area of cultivation of commercial flowers in periurban Lahore. It will provide an opportunity to farmers to get good quality seed / bud wood. Research finding at this project will provide guide lines to farmers for setting and achieving their goals in best national interest.
TECHNOLOGICAL
The project is proposed to popularized production technologies of commercial floricultural crops for example Gladiolus, Roses, Lillium, Marigold, Tuberose & Jasmine. Farmers will not only get technical training for production of crops, they will also learn about post harvest technology of these crops. Reefer container and mobile diagnostic laboratory will be helpful in effective transportation of flowers from field to market and in controlling insects’ pests and diseases. These facilities will be available to the farmers of Pattoki and periurban areas of Lahore on nominal charges. This project will extend the green house, lath house and open field technical training of commercial floricultural crops.
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8. CONCLUSION
The evaluation results and the reasons for success or failure of the project have been documented as conclusion. After a detailed study and analysis of project documents, interviews and visits to the project locations to determine project findings and provide feedback on the execution and implementation of the project it is concluded by applying the Project Evaluation Rating Index (PERI) technique that the project is “Partially Successful”. See Annexure B.
Table 16: Conclusion STATUS RATING RATING OF PROJECT
Exceptionally Successful Intervention 1 -
Successful Intervention 2 -
Partially Successful Intervention 3 √
Unsuccessful Intervention 4
Partially Failure Intervention 5 -
Completely Failure Intervention 6 -
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9. LESSONS LEARNED
1. There is tendency of delayed release of funds which may be avoided to execute and implement project successfully. The release of funds should be concordant with the financial phasing provided in PC-I. It would help to start the project activities well in time and inversely may hamper the project performance. 2. The closedown stage of the projects integrates all the previous and on-going activities and translates it into desired objectives and goals set for the project. This phase should be closely monitored by the project managers. 3. While preparing the PC-I, specific short term / long-term performance measures that focus on quantifiable outcomes and meaningfully reflect the purpose of the program must be considered. 4. Usually accurate and verified data is not provided by the departments; due to that evaluation process is suffered to show the clear picture of the project in terms of quantitative and qualitative objectives. 5. Floriculture business is profitable on small-medium scale. Further investment can strengthen the economy on small and medium scale. In this regard, SMEDA may support this activity in rural areas, then there are possibilities that it may flourish in near future particularly in Punjab.
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10. RECOMMENDATIONS
Recommendations were suggested for the effective usage of the project outcomes and resources. These recommendations address the suggestions for improvement in project planning and execution as well as, identify matters requiring follow up actions. The rationale for the recommendations was clearly explained and linked with the information collected in the evaluation process. Recommendations about the project are as under:-
It is recommended to transfer 12 out of 14 project posts from development to non- development budget. The detail of the recommended staff is given in Annexure-C.
It is also recommended that the approved vacant project posts must be occupied immediately. Department may also depute regular staff to project site to make it functional.
It is recommended to get project vehicle registered without any further delay.
Department is recommended to make the optimum utilization of the resources provided for the projects.
Survey to farmers reveals that they get frustrated with pretty much long duration of class particularly when there is harvesting season. At that moment they find it too tough to spare even fifteen minutes for the class. Therefore it is recommended that class duration may be shortened in peak season. Farmers must be relaxed with no class in harvesting season. Same can be done by commencing the training session from September to April.
Farmer is worried about the transportation and perishable nature of the cut flowers. Therefore, it is recommended to introduce the farmers with chilling units used for transportation of the cut flowers.
Farmers get disappointed when after flower production they have to face the problems regarding marketing their products. The cut flower markets are not prudently developed. Government may develop markets for cut flowers and maintain effective supply chain system for flora products grown by farmers.
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A reasonable subsidy to the farmers may enhance cut flower production in Punjab. Therefore, farmers may be motivated through subsidizing. Moreover Government must provide the superior quality seeds and fertilizers to the farmer in order to meet export standards.
Updated data about floriculture (flower production) must be maintained by the department for setting bench marks and for the purpose of impact assessment of the project.
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ANNEXURE A: DETAIL OF YEAR WISE AND COMPONENT WISE FINANCIAL ACHIEVEMENTS Grant No. PC22036 (Development)
PLANNED PROVISION (RS. AWARDED ACTUAL YEAR COMPONENT MILLION) PROVISION EXPENDITURE (RS.MILLION) (RS. MILLION) ORIGINAL REVISED
Establishment charges 0.666 - - -
2008- Repair & Maintenance 0.020 - - - 09 Operational & 8.710 0.100 0.100 0.099 contingencies
Establishment charges 2.032 1.013 1.013 0.770
2009- Repair & Maintenance 0.120 0.010 0.010 - 10 Operational & 2.640 9.476 9.476 8.728 contingencies
Establishment charges 2.113 2.233 2.233 1.657
2010- Repair & Maintenance 0.145 0.145 0.145 0.060 11 Operational & 3.425 3.539 3.539 3.500 Contingencies
TOTAL 19.871 16.516 16.516 14.814 Grant No. PC12038 (Development)
PLANNED PROVISION (RS. AWARDED ACTUAL YEAR COMPONENT MILLION) PROVISION EXPENDITURE (RS.MILLION) (RS. MILLION) ORIGINAL REVISED
Vehicles 0.240 - - - 2008- Plant & Machinery. 0.980 0.180 0.180 0.079 09 Furniture & Fixture 0.200 0.100 0.100 0.099
Vehicles 6.000 4.940 4.940 4.306 2009- Plant & Machinery. - 2.469 2.469 2.086 10 Furniture & Fixture 0.100 0.100 0.100 0.099
2010- Vehicles - - - -
43 | P a g e 11 Plant & Machinery. - - - -
Furniture & Fixture 0.135 0.135 - -
TOTAL 7.655 7.924 7.789 6.669
Grant No. PC12042 (042)
PLANNED PROVISION (RS. AWARDED ACTUAL YEAR COMPONENT MILLION) PROVISION EXPENDITURE (RS.MILLION) (RS. MILLION) ORIGINAL REVISED
Construction of store & 0.376 - - - watchman hut 2008- 09 Water reservoir 0.624 - - -
Fencing with barbed wire 0.268 - - -
Construction of store & - 0.376 0.376 0.273 watchman hut 2009- 10 Water reservoir - 0.624 0.624 -
Fencing with barbed wire - 0.268 0.268 -
Construction of store & - - - 0.135 watchman hut 2010- 11 Water reservoir - - - -
Fencing with barbed wire - - - -
TOTAL 1.268 1.268 1.268 0.408
EXURE B: PROJECT EVALUATION RATING INDEX (PERI)
PROJECT EVALUATION RATING INDEX (PERI) Maximum Points Sr. No Criteria points Obtained 1 PC-IV Submission 1.1 Before Project Completion 5 5 1.2 Within One Month of Project Closure 4 1.3 After Two Month of Project Closure 3
1.4 After Three Month of Project Closure 2 1.5 After Six Month of Project Closure 1
1.6 After Nine Month of Project Closure 0 Sub-Total-1 5 5 Data Availability & Response of Concerned
2 Agency 2.1 Excellent 5 2.2 Very Good 4 4 2.3 Good 3
2.4 Satisfactory 2 2.5 Average 1 2.6 Poor 0 Sub-Total-2 5 4 3 Financial Progress 3.1 Excellent 10 3.2 Very Good 8 8 3.3 Good 6
3.4 Satisfactory 4 3.5 Average 2 3.6 Poor 0 Sub-Total-3 10 8 4 Total Physical Progress 4.1 Excellent (100%) 10 4.2 Very Good (>90 %) 8 4.3 Good (80-90 %) 6 6 4.4 Satisfactory (70-80 %) 5 4.5 Average (60-70%) 4 4.6 Poor (<60 %) 0 Sub-Total-4 10 6
5 Objectives Achievement 5.1 All Achieved 10 5.2 90% Achieved 9 5.3 80% Achieved 6 4 5.4 70% Achieved 4
5.5 60% Achieved 2 5.6 < 50% Achieved 0 Sub-Total-5 10 4 6 Project Justification 6.1 Excellent 5 6.2 Very Good 4
6.3 Good 3 3 6.4 Satisfactory 2 6.5 Average 1 6.6 Poor 0 Sub-Total-6 5 3 7 Beneficiaries Assessment 7.1 Excellent 5 7.2 Very Good 4
7.3 Good 3 3 7.4 Satisfactory 2 7.5 Average 1 7.6 Poor 0 Sub-Total-7 5 3 8 Sponsor's Assessment 8.1 Excellent 5 8.2 Very Good 4
8.3 Good 3 3 8.4 Satisfactory 2 8.5 Average 1 8.6 Poor 0 Sub-Total-8 5 3 9 Formulation of Project Team and Organization 9.1 Excellent 5 9.2 Very Good 4 9.3 Good 3 3 9.4 Satisfactory 2 9.5 Average 1 9.6 Unsatisfactory 0 Sub-Total-9 5 3
10 Revisions 10.1 No Revision 5 10.2 One Revision 3 3 2 10.3 Two Revisions 10.4 Three or more Revisions 1 Sub-Total-10 5 3 11 Schedule and Cost Analysis Within Schedule and Within Budget 10 10 11.1 Completion 11.2 6 Months Delay and 5% cost variation 7
11.3 9 Months Delay and 10% cost variation 5 11.4 12 Months Delay and 20% cost variation 3
18 Months or Greater Delay and 30% cost 0 11.5 variation Sub-Total-11 10 10 12 Civil Works 12.1 Completed in all respect 10 12.2 95% completed 8 8 12.3 85% completed 6
12.4 80% completed 5 12.5 70-75% completed 4
12.6 Not Applicable (sub-total 12 will be 0) 0 Sub-Total-12 10 8 13 Quality of Civil Works 13.1 Excellent 5 13.2 Good 4 13.3 Satisfactory 3 3 13.4 Average 2
13.5 Poor 1 13.6 Not Applicable (sub-total 13 will be 0) 0
Sub-Total-13 5 3 14 Quality of Operational Procedures 14.1 Excellent 5 14.2 Good 4
14.3 Satisfactory 3 3 14.3 Average 2 14.4 Poor 1 14.5 Not Acceptable 0 Sub-Total-14 5 3 15 DGM&E's Assessment
15.1 Excellent 5 15.2 Very Good 4 15.3 Good 3 3 15.4 Satisfactory 2 15.5 Average 1 15.6 Poor 0 Sub-Total-15 5 3 TOTAL 100 69
69 PERI
-
-
PROJECT Partially EVALUATION Successful - RESULT -
-
ANNEXURE C: RECOMMENDED POST
PC-I Planned Staff and Recommended Staff
SR. AS PER CLEARED BY POST RECOMMENDED NO PC-I FD
1 A.R.O (BPS 17) 2 2 2
Floriculture Supervisor 2 2 2 2 (BPS11)
3 Budder (BPS 05) 2 2 2
4 Driver(BPS 05) 2 2 0
5 Mali(BPS 01) 4 4 4
6 Chowkidar (BPS 01) 2 2 2
TOTAL 14 14 12
ANNEXURE D: QUESTIONNAIRE FOR BENEFICIARIES ANALYSIS
© Directorate General of Monitoring and Evaluation, Planning and Development Department, Govt. of Punjab (June 20, 2011) \\nas\Evaluation\Reports - PC-IV Evaluations