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BBC EXECUTIVE BOARD 11 DECEMBER 2007 1000 - 1430 Room 3028, 3Rd Floor, Broadcasting House

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BBC EXECUTIVE BOARD 11 DECEMBER 2007 1000 - 1430 Room 3028, 3Rd Floor, Broadcasting House BBC EXECUTIVE BOARD 11 DECEMBER 2007 1000 - 1430 Room 3028, 3rd floor, Broadcasting House Attendees..............................................................................................................................1 Agenda..................................................................................................................................2 1. MINUTES FROM EXECUTIVE BOARD ON 13 NOVEMBER 2007 AND CONFERENCE CALLS HELD ON 16 AND 20 NOVEMBER 2007 .......................................3 2. DIRECTOR REPORTS ..................................................................................................3 3. BBC CORPORATE COMMUNICATIONS: THE WAY FORWARD...............................3 4. TALENT AT THE BBC ...................................................................................................4 5. DIGITAL SWITCHOVER................................................................................................4 6. bbc.co.uk SERVICE REVIEW........................................................................................4 7. APPOINTMENTS...........................................................................................................5 8. GAELIC PUBLIC VALUE TEST (PVT)...........................................................................5 9. DIGITAL MEDIA INTIATIVE...........................................................................................6 10. TRAINING AND EQUAL OPPORTUNITIES REPORT ..................................................6 12. MANAGEMENT RESPONSE TO OFCOM’S DISCUSSION OF CHILDREN’S TELEVISION .........................................................................................................................7 13. LEARNING LESSONS FROM THE BUSINESS CONTINUITY REHEARSAL...............7 14. LEARNING UPDATE .....................................................................................................7 15. MINUTES FROM FINANCE COMMITTEE HELD ON 4 OCTOBER AND 5 NOVEMBER 2007.................................................................................................................8 Attendees Present: Mark Thompson Director-General (Chair) Jenny Abramsky Director, Audio & Music Jana Bennett Director, Vision Mark Byford Deputy Director-General Tim Davie Director, Marketing, Communications & Audiences Steve Kelly Director, BBC People Ashley Highfield Director, Future Media & Technology Zarin Patel Group Finance Director Caroline Thomson Chief Operating Officer John Smith Chief Executive, BBC Worldwide Marcus Agius Senior non-executive director Mike Lynch Non-executive director (via teleconference) Samir Shah Non-executive director (from item Robert Webb Non-executive director With: Jessica Cecil Head of the Director-General’s Office Lynsey Bigger Head of the Executive Unit (secretary) Charles Toomer Head of Risk (item 2e) Bal Samra Director of Vision Operations & Rights (item 4) James Lancaster Head of Rights & Business Affairs (item 4) Richard Waghorn Controller of Distribution (item 5) David Fawcett Head of Policy Development (item 6) Ayesha Mohideen Project Lead, bbc.co.uk review (item 6) Pat Loughrey Director, Nations & Regions (item 8) Ken MacQuarrie Controller, BBC Scotland (item 8) Wilf White Chief Adviser, Public Policy (item 8) Keith Little Chief Information Officer, FM&T (item 9) Gary Marven Programme Director, DMI (item 9) Jan Killick Head of Pensions (item 11) Peter Dunscombe Head of Pensions Investments (item 11) Apologies: David Robbie Non-executive director 1 Agenda 1. MINUTES FROM EXECUTIVE BOARD ON 13 NOVEMBER 2007 AND CONFERENCE CALLS HELD ON 16 AND 20 NOVEMBER 2007 2. DIRECTOR REPORTS a) Audiences and all services b) Journalism and Editorial matters c) Regulatory and industry d) Commercial e) Finance - Quarterly risk report 3. BBC CORPORATE COMMUNICATIONS: THE WAY FORWARD 4. TALENT AT THE BBC 5. DIGITAL SWITCHOVER a) HD on DTT b) DSO Annual Report c) DSO quarterly update 6. bbc.co.uk SERVICE REVIEW 7. APPOINTMENTS a) Non-executive director b) Children in Need c) Appeals Advisory Committee 8. GAELIC PUBLIC VALUE TEST (PVT) 9. DIGITAL MEDIA INTIATIVE 10. TRAINING AND EQUAL OPPORTUNITIES REPORT 11. PENSION SCHEME ACTUARIAL VALUATION FOR NOTING: 12. MANAGEMENT RESPONSE TO OFCOM’S DISCUSSION OF CHILDREN’S TELEVISION 13. LEARNING LESSONS FROM THE BUSINESS CONTINUITY REHEARSAL 14. LEARNING UPDATE 15. MINUTES FROM FINANCE COMMITTEE HELD ON 4 OCTOBER AND 5 NOVEMBER 2007 OFFLINE BUSINESS CONSIDERED SINCE THE NOVEMBER EXECUTIVE BOARD MEETING This section of the minutes provides a record of business which has been considered offline by the Executive Board since their previous meeting. 2 1. MINUTES FROM EXECUTIVE BOARD ON 13 NOVEMBER 2007 AND CONFERENCE CALLS HELD ON 16 AND 20 NOVEMBER 2007 1.1 The minutes were approved with no amendments and the summary for publication noted. 2. DIRECTOR REPORTS a) Audiences and all services 2.1 Jenny Abramsky provided a short update on audience figures and services for the last month, noting key highlights for Audio & Music, New Media and Vision. b) Journalism and Editorial matters 2.2 Mark Byford provided an update on journalism and editorial matters. c) Regulatory and industry 2.3 Caroline Thomson provided an update on regulatory and industry matters. d) Commercial 2.4 John Smith provided an update on commercial activities: e) Quarterly risk report 2.5 Zarin Patel introduced the quarterly risk report explaining that the Annual Risk Baseline paper formed an important part of the BBC’s overall risk management processes, providing a comprehensive summary for the Board. The paper was updated on a quarterly basis during the year, with details of any emerging risks or changes in the level of exposure since the previous quarter. The paper detailed emerging risks or changes in the level of exposure up to the end of October 2007 and key performance indicators, summarising divisional performance. 2.6 The Board noted that the BBC Direction Group (BDG) had discussed the report on 4 December 2007 and agreed a number of specific issues/actions. 2.7 The Board discussed the report, noted the risks reported, endorsed the actions agreed by the BDG and agreed that the report could be submitted to the Trust Finance and Strategy Committee in January 2008. 3. BBC CORPORATE COMMUNICATIONS: THE WAY FORWARD 3.1 Tim Davie introduced this paper, which provided an initial framework to guide the BBC’s external communications strategy and plans over the next three to five years. Tim explained that the paper would be followed up by a detailed plan reflecting comments from the Executive Board. The intention was to fully develop the communications strategy and plan for agreement in the first quarter of 2008 but it was noted that some of the strategies and ideas in the paper 3 could be implemented immediately and were not dependent on agreement to a longer-term plan. 3.2 The Board provided input into the overall direction set out in the paper and agreed to the next steps, noting that the communications strategy would return to the Board in February 2008. 4. TALENT AT THE BBC 4.1 Jana Bennett introduced the presentation noting that it set out the BBC’s strategic approach to talent 4.2 The paper had been prepared in advance of the BBC Trust commissioning a Value for Money (VFM) study on talent costs. It had been originally circulated for the November Executive Board meeting but had returned because of insufficient time to be considered at that meeting. 4.3 The Board supported the approach outlined in the paper. 5. DIGITAL SWITCHOVER a) High Definition (HD) on Digital Terrestrial Television (DTT) 5.1 Caroline Thomson introduced this paper, which provided an update on the plan to offer Public Service Broadcasting services in HD on DTT, a comparison with Ofcom’s proposal and analysed the way forward. It set out the very tight timetable and explained why it was essential to obtain the necessary approvals as early as possible, and in any case before early March when Ofcom was expected to make their decision. 5.2 The Board agreed to hold a teleconference the following week to approve a non-service application to the Trust, prior to Ofcom plans being announced. b) DSO Annual Report c) DSO quarterly update 5.3 Caroline Thomson introduced these two papers, which were considered together. The quarterly update summarised the latest developments for the digital switchover programme. The Annual Report had been compiled in line with Clause 41 of the BBC Agreement which required the BBC Trust to provide the Secretary of State with an annual report on what the BBC had done for the purpose of meeting its obligations for delivering digital switchover. The Board noted that the Annual Report for 2007 was the first such report to be prepared. 5.4 Both reports were noted and approved for progression to the Trust. 6. bbc.co.uk SERVICE REVIEW 6.1 Ashley Highfield introduced this paper, which updated the Executive Board on the Trust’s Service Review of bbc.co.uk, and progress in preparing management’s submission. It noted that all parts of the BBC had been involved in the preparation of the submission and supporting documents, and all output Directors consulted. 4 6.2 The Board noted the content of the submission and authorised Ashley Highfield to sign off the final version in time to meet the Trust Unit deadline of 14 December 2007. 7. APPOINTMENTS a) Non-executive director 7.1 The Board ratified the appointment of Val Gooding for two years with effect from 1 January 2008, subject to Trust approval being received on 13 December 2007. 7.2 The Board asked if
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