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Cwmbran Community Council Cyngor Cymuned Cwmbrân

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Cwmbran Community Council Cyngor Cymuned Cwmbrân Cwmbran Community Council Cyngor Cymuned Cwmbrân Report Item 12(a) Committee: Policy & Finance Committee Date: 16 June 2014 Report Author: Clerk to the Council Event attended: TCALC Date of Event 29 April 2014 Event Attended by: Councillors WM Howell, TA Matthews and David Collins (Clerk to the Council) Introduction 1. This report provides members with brief details of the above meeting. Summary of key issues discussed 2. An agenda for the meeting is attached. 3. At this meeting, Councillor Howell invited other community councils in Torfaen to attend a seminar at Cwmbran Community Council to discuss community halls with Jack Rue, Community Development/Community Halls Officer. This was accepted. 4. Mark Horton, Head of Forward Planning & Access, Torfaen County Borough Council updated members on the progress of Removing surplus Secondary School Places in the south of Torfaen. The consultation period in respect of this proposal closed on Monday 31st March 2014. In accordance with the Welsh Government School Organisation Code, the Authority must now publish a consultation report within 13 weeks of the end of this period allowed for responses (and in any event prior to publication of proposals) which summarises each of the issues raised by consultees, responds to these by means of clarification, amendment to the proposal or rejection of the concerns, with supporting reasons; and sets out Estyn’s view (as provided in its consultation response) of the overall merits of the proposal. The copy of the consultation report is available on line. Alternatively, a paper copy can be provided upon request by telephoning or emailing Mark Horton on 01495 766910 or [email protected] (Details were sent to all members of Cwmbran Community Council on 30 April 2014). 5. Mark Horton advised that no decision had yet been taken in relation to Post 16 education. 6. Stacey Davies, Transformation Services Manager, Torfaen County Borough Council, described proposals in relation to disposal of Open Space and arrangements whereby sports clubs would self- manage pitches in future. It is hoped that Dana Eynon of Torfaen County Borough Council would be able to attend the seminar described in paragraph 3 above to deal with any related queries. Date of next meeting 7. 24 June 2014 at 4.30 (to include AGM) Enclosures 8. The agenda for the meeting is attached. 9. An additional note of issues discussed at the meeting, prepared by Councillor Matthews, is set out below: Charter Update The amended Charter had been agreed at recent TCALC meeting and will be confirmed at the Annual General Meeting. Community Halls Considerable discussion took place regarding the future of opinion regarding the future of community halls, with some difference of opinion regarding the resolution of the future and in particular the physical state of the halls and costs of upgrading and maintenance. It was agreed that a further meeting be held at Cwmbran and open to the attendance of all Local Councils. Play areas and football pitches A visit and review of play areas in Southville Cwmbran is currently underway, the future of football pitches to be determined with the relevant clubs. Grants to non-statutory organisations Resulting from these cuts in support, Community Councils are receiving requests for additional support. As these have not been included in the current year’s budget it is unlikely that local councils will be able to assist. Future education proposals The closure of selected primary schools was confirmed. Post 16 year old education and the possibility of the provision of a college was discussed without any confirmation. A host of reasons for lack of progress with numerous bodies and consultation procedures with Wales Government was sited. Llanyrafon Manor A copy of response to the request for the future of the manor was produced. (attached) Trading Standards A comprehensive review has been included within the report of the Focus Group (Environment, Sustainability & Planning Committee) CHIEF EXECUTIVE PRIF WEITHREDWR Alison Ward CBE LLB Please contact Nikki Marsh Our Ref: LCPC Direct line: 01495 742782 Date: 17th April 2014 Email: [email protected] You are invited to attend the MEETING of the LOCAL COUNCILS PARTNERSHIP COMMITTEE, to be held in Committee Room 1, Civic Centre, Pontypool on 29th April 2014 starting at 4.30pm. Yours sincerely, Nikki Marsh On behalf of Alison Ward, Chief Executive Councillors Clerks & Officers Bob Wellington, TCBC Susan Price, Blaenavon Town Council Gareth Davies, Blaenavon Town Council Robert Deakin, Croesyceiliog & Llanyrafon Community Council Sylvia Lewis, Blaenavon Town Council David Collins, Cwmbran Community Council Colyn Evans, Croesyceiliog and Llanyrafon Laura Grey, Henllys Community Council Community Council Stewart Matthews, Croesyceiliog and Llanyrafon Karen Price, Ponthir Community Council Community Council Margaret Howell BEM, Cwmbran Community Ruth Tucker, Pontypool Community Council Council Tom Matthews MBE, Cwmbran Community Council Robert Davies, Ponthir Community Council Christina Harrhy, Chief Officer Neighbourhood Services Peter Matthews, Ponthir Community Council Stacey Davies, Neighbourhood Services Giles Davies, Pontypool Community Council Lyndon Puddy, Head of Public Services Support Unit Barry Taylor JP, Pontypool Community Council Maria Evans, Social Care and Housing Services Lorraine Hobin, Henllys Community Council Duncan Smith, Chief Officer (Planning & Public Protection) Ron Burnett, Henllys Community Council Mark Horton, Head of Forward Planning & Access (Torfaen LEA) David Yeowell, TCBC Adrian Wilcock, Planning & Public Protection Dave Congreve, Assistant Chief Executive Communities All Chief Officers and other attendees Nikki Marsh, Senior Members Services Officer TOTAL 13 Councillors QUORUM 4 Councillors AGENDA LOCAL COUNCILS PARTNERSHIP COMMITTEE TUESDAY 29th APRIL 2014 TO BE HELD AT 4.30PM IN COMMITTEE ROOM 1, CIVIC CENTRE, PONTYPOOL PAGE NO SPONSOR 1. Attendance Attendance register to be signed None Chair 2. Apologies for absence Apologies should be given in advance to Nikki Marsh on 01495 None Chair 742782 ([email protected]) 3. Declarations of interest Items of personal interest in respect of items on this agenda to be None Chair verbally declared and the declarations of interest form completed 4. Minutes of the last meeting – Tuesday 28TH January 2014 To confirm that the minutes of the last meeting are correct 3 Chair 5. Action Sheet & Update on actions To receive attached update on actions agreed at the last meeting 8 Chair 6. Departmental updates - can officers please address items listed in Item 7 Matters Arising if relevant to your department. None Chair Note - officers are welcome to stay for the rest of the meeting or are free to leave once their update has been given and any questions arising have been addressed. 7. Matters arising from TCALC Meeting Community Halls - it was agreed that more information is still None Chair needed and that Jacky Rue / Dave Congreve should be invited to the next LCPC meeting. Football Pitches - information needed re. TCBC’s plans for the future of football and rugby pitches. Also concerns about an orange weed killer which has been sprayed on the pitch near Cardigan Crescent/Cardigan Close to be addressed. Ponthir would like feedback as to why they were not consulted in selecting sites for the meadowland proposals. It was agreed that Dana Eynon should be invited to the next LCPC meeting. Cuts in grants to museum/theatre etc - Community Councils are now being approached to offer support. Trading Standards update - concerns over sub-standard cigarettes and horsemeat coming into Wales. Llanyrafon Manor update - emailed response to be presented. NM 8. Update to the Charter Observations have been received from Cwmbran Community Council, these comments have been discussed at TCALC. If agreed at this meeting it is proposed to make amendments prior to the AGM 9. Date of the next meeting Tuesday 29th April 2014 at 4.30 in Committee Room 1 LOCAL COUNCILS PARTNERSHIP COMMITTEE MINUTES OF THE MEETING TUESDAY 28th JANUARY 2014 HELD AT 4.30pm IN THE CIVIC CENTRE, PONTYPOOL Present:- Members Cllr David Yeowell (Chair) Executive Member Corporate Governance & Community Safety, Torfaen C.B.C.; Panteg Ward Councillor Cllr Gareth Davies Blaenavon Town Council Cllr Stewart Matthews Croesyceiliog & Llanyrafon Community Council Cllr Colyn Evans Croesyceiliog & Llanyrafon Community Council Cllr Tom Matthews MBE Cwmbran Community Council Cllr Ron Burnett Henllys Community Council Officers/Clerks Robert Deakin Clerk to Croesyceiliog & Llanyrafon Community Council David Collins Clerk to Cwmbran Community Council Karen Price Clerk to Ponthir Community Council Ruth Matthews Social Care & Housing, Torfaen C.B.C. Mark Horton Head of Forward Planning & Access, Torfaen C.B.C. Nikki Marsh (Minutes Secretary) Senior Members Services Officer, Torfaen C.B.C. Adrian Wilcock Planning & Public Protection, Torfaen CBC Dave Congreve Assistant Chief Executive (Communities) Emma Cambray-Stacey Community Development Manager Apologies:- Cllr Sylvia Lewis Blaenavon Town Council Cllr Margaret Howell BEM Cwmbran Community Council Cllr Lorraine Hobin Henllys Community Council Susan Price Clerk to Blaenavon Town Council Ruth Tucker Clerk to Pontypool Community Council Christina Harrhy Chief Officer Neighbourhood Services, Torfaen CBC Stacey Davies Neighbourhood Services, Torfaen CBC Maria Evans Social Care & Housing, Torfaen C.B.C. ITEM DISCUSSION ACTION 1. Welcome and Introduction The Chair
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