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AGENDA Finance Committee Meeting

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AGENDA Finance Committee Meeting AGENDA Finance Committee Meeting 3:30 PM - Monday, August 13, 2018 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Microsoft Enterprise Licenses True-up Renewal a) AB - 2184 Administrative Services Department requests authorization to execute the En Point Technology purchase order in the amount of $157,730.17 for the renewal of Microsoft Enterprise Licenses True-up. 2. Consortium Fiber Optic Project 73 Eastside Rail Corridor Feasibility Study a) AB - 2187 Administrative Services Department requests approval to execute Consortium Project Agreement 73, an interlocal agreement with the members of the Community Connectivity Consortium, regarding the Eastside Rail Corridor (ERC) fiber optic feasibility study. City of Renton share of the cost is $10,000. 3. Vouchers a) Accounts Payable b) Benefits' Deductions c) Payroll (located in Dropbox) 4. Emerging Issues in Finance AGENDA ITEM #1. a) AB - 2184 City Council Regular Meeting - 06 Aug 2018 SUBJECT/TITLE: Microsoft Enterprise Licenses True-up Renewal RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Mehdi Sadri, Information Technology Director EXT.: 6886 FISCAL IMPACT SUMMARY: As part of the 2017/2018 Budget, Council approved funds for the yearly renewal of IT's Microsoft Enterprise Licenses True-up renewal in the amount of $143,391.06 plus tax for a total of $157,730.17. SUMMARY OF ACTION: As part of the 2017/2018 IT Budget, Council approved funds for IT's yearly renewal of the Microsoft Enterprise Licenses True-Up. Yearly cost is $143,391 plus 10% sales tax for a total of $157,730.17. IT requests authorization to renew. EXHIBITS: A. Purchase Order B. Quote STAFF RECOMMENDATION: Authorize and sign En Pointe Technology purchase order in the amount of $157,730.17 for the renewal of Microsoft Enterprise Licenses True-up. AGENDA ITEM #1. a) Page1l2 CITY OF RENTON 1055 S. GRADY WAY DATE P0 NUMBER RENTON, WA 98057 7/16/2018 04/000428 VENDOR: 024305 EN POINTETECHNOLOGIESSALES.LLC PO BOX 740545 LOS ANGELES, CA 90074-0545 FOB Polnt: Req. No.: Terms: net term 30 Dept: Req. Del. Date: Con?-‘M1 Pre-Assigned PO#?: No Special Inst: Quantity Unlt Description Unit Price Ext. Price W06-01072 CoreCAL ALNG SA MVLPltfITn UsrCAL750 $3899 $29,242 50 269-12442 Of?oeProPlusALNGSA MVL Pltfrm 750 $79 11 $59 332 50 KV3~00353VVlNE3perDVCALNG SA MVL Pltfrm 750 $34 90 $26 175.00 965—0O002AzureAc1|veDrc1ryBscShrdsvr ALNG SubsVL MVLPerUsr 5 $8 64 $43.20 395-02504 ExchgSvrEnt ALNG SA MVL1 $654.48 $654.48 312-02257 ExchgSvrStd ALNG SA MVL1 $114.30 $114.30 076-01912 PrjctALNG SA MVL1 $105.53 $105.53 H04-00268SharePointSvrALNGSA MVL1 $1,098.43 $1,098.43 7NQ-00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLIc24 $579 29 $13,902.96 SU BTOTAL BILL TO: TAX FREIGHT TOTAL Account Number Wurk Order Functlon Number Amount E 503 000000 004 5 8.82 4 003 NO.I.NElH :l0 A.I.IO Od HBSWDN 3.LVO AVM AGVH9 '3 99m 8 A $837000/V0 L02/9l« ‘Nomaa VM £9086 101 dlHS 908720 zuoaua/\ ‘SEFIVS OT! SEIl90‘lONH03.L 3J.NIOd NEI svson X08 Od 91:90-vzooe ‘SEFIEISNV V0 S01 2'0" ‘boy E05 Ill-|l°d :1doa 09 19U LUJ91 :suuaJ_ nouuoo 3N|J.S|HHO 'E|SElElS 19320 ‘I90 ‘boa °N P°U5!55V'°«'d 1£.#Od |e|:Iads :;su| 9911:! 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ITEM AGENDA am]Eu?|s pazuouunv 8.|l’l]EU5!S p8I|.l0I?I'|V AGENDA ITEM #1. a) D DD DUE! UEIDEI DDEIDEI POINTE City of Renton: YR 2 - 8/31/ Mehdi Sadri <[email protected]> 2- 2017 Annual Price Year 2 Product Qty Price Extended W06-01072 CoreCALALNGSA MVLPltfrm UsrCAL 750 S 3899 3 29,242.50 269-12442 0fficeProP|us ALNGSA MVLPltfrm 750 S 59,332.50 E-00353 WINE3perDVC ALNGSA MVLPltfrm 34.90 26,175.00 965-00002 AzureActiveDrctryBsc Shrdsvr ALNGSubsVLMVLPerUsr 43.20 395-02504 ExchgSvrEnt ALNGSA MVL . 654.48 312-02257 Exchgsvrstd ALNGSA MVL . 114.30 076-01912 Prjct ALNGSA MVL 105.53 H04-00263 SharePointSVrALNGSA MVL 1,098.43 7NQ-00292 |SQ|SvrStdCoreALNGSA MVL2LicCoreLic 13,902.96 9EN-00198 SysCtrStdCore ALNGSA MVL2Lic CoreLic 142.24 D87-01159 VisioPro ALNGSA MVL 451.45 VSProSubMSDNALNGSA MVL 910. 9EA-00273 WinSvrDCCore ALNGSA MVL16Lic CoreLic 8,952.30177 9EM-00267 WinSvrSTDCoreALNGSA MVL16Lic CoreLic 1,995.14 9GA-00310 C|SSteStdCore ALNGSA MVL16LicCoreLic 143,391. AGENDA ITEM #1. a) AGENDA ITEM #2. a) AB - 2187 City Council Regular Meeting - 06 Aug 2018 SUBJECT/TITLE: Consortium Fiber Optic Project 73 - Feasibility Study Eastside Rail Corridor RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Ron Hansen, Network Systems Manager EXT.: 6873 FISCAL IMPACT SUMMARY: The C3 - Eastside Rail Corridor fiber feasibility study total cost is $109,000, shared between members of the Connectivity Consortium participants. City of Renton's contribution is $10,000 which will be absorbed using 2017/2018 IT budget funds. SUMMARY OF ACTION: Council approved an updated and expanded interlocal agreement that consolidates the Eastside Fiber Consortium (ERC) and government agencies in the Valley Cities group into the “Community Connectivity Consortium” (C3) to jointly construct, manage, and share fiber optic resources in August of 2011. The City of Renton and the Fiber Consortium have worked under this Consortium Agreement and partnered on a number of projects which have resulted in many schools and City facilities within the community being connected with high-speed fiber optic connections as well as getting access to fiber and facilities outside the City. The ERC passes through several C3 member cities, and a potential development of fiber optic infrastructure in the ERC could benefit these C3 members. As such, the participants in this project agreement agree to contribute funds toward the completion of the feasibility study. The work to complete this study is fully defined in the Scope of Work (SOW) negotiated between the City of Kirkland (the lead agency) and Columbia Telecommunications Corporation (CTC). EXHIBITS: A. Issue Paper B. Consortium Project Agreement 73 C. Resolution STAFF RECOMMENDATION: Approve the Interlocal Agreement and authorize the Mayor and City Clerk to sign Consortium Fiber Project Agreement 73 to be executed with participating agencies. AGENDA ITEM #2. a) ADMINISTRATIVE SERVICES M E M O R A N D U M DATE: August 6, 2018 TO: Ed Prince, Council President Members of Renton City Council CC: Denis Law, Mayor Robert Harrison, Chief Administrative Officer FROM: Mehdi Sadri, Information Technology Director STAFF CONTACT: Ron Hansen, Network Systems Manager SUBJECT: Consortium Fiber Project Agreement 73, feasibility study to utilize ERC as a fiber optic infrastructure corridor ISSUE: Should the City approve Consortium Fiber Project Agreement to conduct a feasibility study to utilize the East-side Rail Corridor (ERC) as a fiber optic infrastructure corridor? RECOMMENDATION: Staff recommends approval of the Consortium Fiber Project Agreement. BACKGROUND SUMMARY: Council approved an updated and expanded interlocal agreement that consolidates the Eastside Fiber Consortium and government agencies in the Valley Cities group into the “Community Connectivity Consortium” to jointly construct, manage, and share fiber optic resources in August of 2011. The City of Renton and the Fiber Consortium have worked under this Consortium Agreement and partnered on a number of projects which have resulted in many schools and City facilities within the community being connected with high-speed fiber optic connections as well as getting access to fiber and facilities outside the City. The ERC passes through several C3 member cities, and a potential development of fiber optic infrastructure in the ERC could benefit these C3 members. As such, the participants in this project agreement agree to contribute funds toward the completion of the feasibility study. The work to complete this study is fully defined in the Scope of Work (SOW) negotiated between the City of Kirkland (the lead agency) and CTC. AGENDA ITEM #2. a) Addressee Name Page 2 of 3 Date of Memo Participating agencies obligations: Project Participant Contribution City of Kirkland * $18,000 Lake Washington School District $10,000 King County $25,000 City of Bellevue $10,000 Bellevue School District $10,000 City of Redmond $10,000 City of Renton $10,000 Renton Schools $6,000 C3 Consortium (Contingency Funds) UP TO $10,000 Total (Including Contingency Funds) $109,000 Participating Agencies benefit from this study in the following ways: Receive a copy of final deliverables Better informed on options to achieve a major north-south fiber infrastructure route that is unrestricted, a major C3 goal Ability to shape business and infrastructure strategies that can enhance each participating agency’s mission and contribute to the broader region’s resiliency CONCLUSION: Staff recommends that the City Council approve the Interlocal Agreement and authorize the Mayor and City Clerk to sign the Consortium Fiber Project Agreement to be executed with participating agencies.
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