Mandalorian Mercs Costume Club Policy and Procedures

MANDALORIAN MERCS COSTUME CLUB A NORTH CAROLINA Nonprofit Corporation POLICY AND PROCEDURES Revision Feb. 2020 POLICY AND PROCEDURES 1 1. Introduction 7 2. History 8 3. Mission 10 4. Organizational Structure 11 4.1 MMCC International Command Council 11 4.1.1 Command Council Officers Explained 12 4.2 Region Command Staff 19 4.3 Judicial Officer 19 4.4 Official MMCC Clans 20 4.5 Strongholds 20 4.6 Houses 20 4.7 Honorary Members, Allies, and Enclaves 20 4.7.1 Clan Honorary Members 21 4.7.2 Allies of the MMCC 21 4.7.3 MMCC Enclave 21 5. Joining the Mercs 22 5.1 Getting Started 22 5.1.1 Membership Tiers 22 5.1.2 Becoming an Official Member 22 5.2 Membership Requirements 23 5.2.1 Do you qualify for Official Membership? 23 5.2.2 Applying for Official Membership 24 5.2.3 Wait for communication from the MMCC Costume Approval Team 25 6. Official Membership 26 6.1 Membership Expectations 26 6.1.1 Waivers for Official Member Annual Requirements 26 6.2 MEMBERSHIP NAME, COSTUME LIKENESS, CREATION OF PERSONAL ITEMS/SWAG, AND COSTUME LOANING/LENDING 27 MMCC Policy and Procedure Manual, Revision Apr 2020 Page 2 7. Invasions 29 7.1 What is an “Invasion”? 29 7.2 Official and Unofficial Invasions 29 7.2.1 Educational and Family Events 29 7.3 Handlers 30 8. Organizational Rules 31 8.1 Violations 31 9. Galactic Senate Membership 33 10. Final Orders 35 Policy and Procedure Manual Appendix 1.a : Clan and Stronghold Procedures 36 1. Definitions 37 1.1 Clan Definition 37 1.1.1 Requirements to Maintain Clan Status 37 1.2 Stronghold Definition 38 2. Clan Officers 39 2.1 Alor’ad 40 2.2 Ver’alor 42 2.3 Ruus’alor Sol’yc 43 2.4 Support Officers 44 2.5 Stronghold Chain of Command 44 2.6 Clan Officer Knowledge Base 45 3. CoC Infraction Reporting and Trials 46 3.1 Levels of Incidents, Examples, and Sanctions 47 3.2 Adult Only Events 48 3.3 Reporting Procedures for Level 1/Level 2 Incidents 49 3.4 Reporting Procedures for Level 3 Incidents 50 3.5 Appeals for Level 1 and Level 2 Incident Sanctions 53 3.6 Appeals for Level 3 Incident Sanctions 54 3.7 Executive Right of Removal (Dar’manda) 54 MMCC Policy and Procedure Manual, Revision Apr 2020 Page 3 4. Costume Requirements 55 4.1 Clan Level Responsibility 55 4.2 Ruus’alor Sol’yc Compliance Duties 56 4.3 Reporting and Protocol 56 5. Clan Administration Procedures 58 5.1 Clan Constitution & Bylaws 58 5.2 Clan Officer Elections 58 5.3 Clan Officer Recall Elections 58 5.4 Administrative Removal From Office 59 5.5 Administrative reports 59 6. Public Relations 61 Policy and Procedure Manual Appendix 1.b : Invasion Preparedness Guide 63 1. Planning an Invasion 64 1.1 Requested Invasions 64 1.2 Invitational Invasions 64 2. Pre-Invasion Communications 65 2.1 Gathering the Troops 65 2.2 Inviting Other Groups 65 3. Commencing your Invasion 66 3.1 Set-up 66 3.2 Kit-up 66 3.3 Acting the Part 66 3.4 Promoting the Mercs 67 3.5 Invasion events 67 3.6 Situational Awareness 67 4. Invasion Break-Down 68 4.1 Tear Down 69 4.2 Exit Strategy 69 5. Invasion Report 69 MMCC Policy and Procedure Manual, Revision Apr 2020 Page 4 6. Pre-Invasion Checklists 70 6.1 Armor 71 6.2 Material Checklist 71 6.3 Propaganda Checklist 71 Policy and Procedure Manual Appendix 2 : Command Council Executive Officers, Office of Mandalore 72 1. Office of the Mandalore 73 1.1 Responsibilities 73 1.2 Limitations 73 1.3 Duties 73 1.4 Requirements and Qualifications 74 2. Executive Prerogative 74 3. Mandalore Succession 75 3.1 Forced Removal from Office 76 3.2 Retirement from Office 77 3.3 Resignation from Office 78 3.4 Death in Office 79 3.5 List of Successors 79 3.6 Mandalore Pro-Tempore 80 3.7 Anointing of the Epithet 81 4. Appointments to Office 81 4.1 Alor Appointment 82 4.2 Committee Chairperson Appointment 82 4.3 Council Advisor Appointments 82 4.3.1 Office of Adjutant General 83 Policy and Procedure Manual Appendix 2b : Office of the Alor 85 1. Office of the Alor 86 1.1 Responsibilities 86 1.2 Duties 86 MMCC Policy and Procedure Manual, Revision Apr 2020 Page 5 1.3 Requirements and Qualifications 86 2. Executive Powers 87 2.1 Chief Operating Officer (COO) 87 2.2 Judicial Officer Stand-In 87 2.3 Mandalore Pro-Tempore 88 3. Judicial Role 88 4. Appointments and Dismissals 88 Policy and Procedure Manual Appendix 2c : Office of the Archivist 90 1. Office of the Archivist 91 1.1 Responsibilities 91 1.2 Duties 91 1.3 Requirements and Qualifications 91 2. Executive Powers 92 2.1 Chief Financial Officer 93 2.2 Council Secretary 93 3. Appointments and Dismissals 94 Policy and Procedure Manual Appendix 3 : Miscellaneous Administrative Policies 96 1. Counter-Terrorism and Due Diligence Policy 97 2. Document Retention Policy 97 3. Disclosure of Financial Information With The General Public 100 4. CODES OF ETHICS AND WHISTLEBLOWER POLICY 102 5. Program Committee 104 Participation and Attendance 105 Committee Responsibilities and Duties 106 6. Governance and Finance Committee 106 Participation and Attendance 107 Committee Responsibilities and Duties 108 7. Development Committee 108 Participation and Attendance 109 MMCC Policy and Procedure Manual, Revision Apr 2020 Page 6 Committee Responsibilities and Duties 110 8. MMCC Tribunal Statute 110 1. Introduction The Mandalorian Mercs Costume Club (MMCC) is the third largest STAR WARS themed costuming ™ organization on the planet, and is recognized as the “Elite Mandalorian Costuming Organization”. Inside this manual, you will learn what the MMCC expects of you and what you can expect of the MMCC. In the following pages, you will find policies, procedures and tools that have been available in various forms on the MMCC official website and forum. MMCC Policy and Procedure Manual, Revision Apr 2020 Page 7 2. History (As told by Tom Hutchens, Founder of the Mandalorian Mercs) The history of how the Mandalorian Mercs formed as a community began with the game “Star Wars Galaxies”. In 2004, a small group of players and I formed the guild “Mandalorian Mercenaries” and role-played as a small Mandalorian force for-hire. September of 2006 would be my first experience with custom Mandalorian costumes at DragonCon in Atlanta, Georgia, USA. Before this time, I really had no experience with Star Wars costuming, or any real desire to do it. I spoke to several of the individuals in custom Mandalorian armor, as a “Mando” fan it was interesting to me. I spent the next few weeks wrestling with the idea of making my own set of armor and whether there was enough interest in a Mandalorian-based costume organization. Once I decided to go through with making the armor, I checked everyone online for help putting my armor together. I found two online forum resources: Heroes Villains and Mandalorians, and The Dented Helmet. Whilst building my armor, I began to conceptualize and write down the structure for an organization for custom Mandalorian costumes that would become the Mandalorian Mercs. The organization’s structure would be written out in our founding document we know as the Mandalorian Mercs Codex, named after the Supercommando Codex written about in Star Wars lore. The Codex defined membership requirements, member roles, command offices, chapter details/Officers and the general running of the organization. While trying to stay as close to EU canon as I could, I broke the organization down into 3 levels; Global (Council), Regional (Regional Command), and Local (Clan/Stronghold). The name Mandalorian Mercs was derived from two sources. First, the previously mentioned Star Wars Galaxies group and the second came from the Star Wars Insider #80 article titled “Mandalorians 101” by Abel Pena. In April of 2007, a small makeshift website was launched along with a small forum. By June of 2007, four of us would gather at AdventureCon in Knoxville TN for our first “official invasion”. In Star Wars canon, Mandalorians do not have a legislative body and there were examples of issues in other Star Wars-based groups that steered me away from that ideal. I concluded that having a mid-level legislative body for Mercs was not in the best interest of the organization. However, Mercs does have a “Clan Roundtable” and “Commander Conclave” for Clan, Regional and Command Officers to come together for discussion on various topics and policies that impact both the local and global levels. In 2008 we noticed that small pockets of Mandalorian costumers were popping up in places that either had very little population or very little interest in Mandalorian costuming. Due to the adaptive nature of the organization’s structure, the Mercs could adopt a smaller local chapter concept for areas that had less than the required number for a full-fledged Clan. We called these Strongholds and each Stronghold is a chapter unto itself. Many Strongholds have grown to become full-fledged chapters. In 2015, we adapted the Strongholds into Strongholds to better serve both the wide-reaching and new membership in developing countries. MMCC Policy and Procedure Manual, Revision Apr 2020 Page 8 2010 saw the new concept of “Brigades” launched in the Mercs. It was recognized that people had specific goals and ideals but had issues visualizing them or getting the “feeling” right.

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