Manotick Co-operative Nursery School
Parent Handbook Policies and Procedures
Manotick Co-operative Nursery School
5572 Dr. Leach Drive Manotick, ON K4M1E1 613-692-2188 www.manoticknurseryschool.com
Updated: February 2019
Contents WELCOME TO MANOTICK CO-OPERATIVE NURSERY SCHOOL (MCNS) 6
WHAT IS A CO-OPERATIVE NURSERY SCHOOL? 6
MANOTICK CO-OPERATIVE NURSERY SCHOOL 6
PROGRAM STATEMENT AND IMPLEMENTATION AND REVIEW OF PROGRAM STATEMENT POLICY 7
PROHIBITED PRACTICES (CCEYA SEC. 48) 10
COMPLIANCE AND CONTRAVENTION OF POLICIES AND PROCEDURES AND COMMISSION OF PROHIBITED PRACTICES 11
NON-COMPLIANCE BY A DUTY PARENT/VOLUNTEER/STUDENT: 12
NON-COMPLIANCE BY A STAFF MEMBER: 12
PHILOSOPHY OF THE PROGRAM 12
THE FOUR FOUNDATIONS OF HOW DOES LEARNING HAPPEN? 13
LICENSING 13
AGE GROUPS OF CHILDREN 14 TODDLER CLASS SIZE 14 PRESCHOOL CLASS SIZE 14
STAGGERED ENTRY 14
THE FIRST DAY 14
ARRIVALS AND DEPARTURES 15
TIPS FOR PICK–UP 15
SECURITY 15
ABSENCES 16
NO SMOKING POLICY 16
CLOTHING AND POSSESSIONS 16
CONFIDENTIALITY POLICY 16
COMMUNICATIONS BETWEEN PARENTS 16
STAY INFORMED 17
CELEBRATIONS INFORMATION 17
GUESTS POLICY 17
SNACK POLICY 17
DUTY DAY INFORMATION (APPLIES TO TODDLER PROGRAM ONLY) 18 FIELD TRIP POLICY 18
TOILET TEACHING 19
ANIMALS 19
FIRST AID KITS 19
SCHOOL CLOSURE 19
SICK CHILD POLICY 19
CLASSROOM LEARNING CENTRES 20 ART AREA 20
BLOCK AREA 20
COGNITIVE & FINE MOTOR AREA 20
DRAMATIC PLAY AREA 20
GROSS MOTOR AREA 20
LIBRARY AREA 20
MATH AND SCIENCE AREA 21
MOVEMENT MUSIC 21
SENSORY AREA 21
REGISTRATION 21
TUITION 21
PAYMENT OF FEES 22 REGISTRATION FEES 22 OPT OUT OPTIONS 22 Option 1 22 Option 2 22 EARLY BIRD REGISTRATION FEES 22 WITHDRAWAL 23 NOTICE OF WITHDRAWAL 23 NSF FEE 23 MISSED PAYMENTS 23 TAX RECEIPTS 23
LATE PICKUP POLICY 23
WAITING LIST POLICIES AND PROCEDURES (CITY OF OTTAWA’S CHILD CARE REGISTRY AND WAIT LIST) 23 PROGRAMS OFFERED AT MANOTICK CO-OPERATIVE NURSERY SCHOOL 24
DURATION AND HOLIDAYS 25
SUBSIDIES INFORMATION 25
INTEGRATION / INCLUSION POLICY 25
INDIVIDUALIZED SUPPORT PLANS AND INCLUSIVE PROGRAMING 26
DRUG AND MEDICATION ADMINISTRATION POLICY AND PROCEDURE 26 ANAPHYLACTIC POLICIES AND PROCEDURES 27
EPINEPHRIN AUTO-INJECTORS (EPI PEN) 28
FIRE SAFETY PROCEDURES AND EMERGENCY EVACUATION PLAN 29 DEFINITION: 29
EMERGENCY EVACUATION PLAN: 29
EMERGENCY SITUATION 29
SERIOUS OCCURRENCE POLICY AND PROCEDURES 30 PURPOSE 30 SERIOUS OCCURRENCE 30
PURPOSE 30
A SERIOUS OCCURRENCE IS DEFINED UNDER THE CCEYA AS: 30
THE FOLLOWING SERIOUS OCCURRENCES WILL BE REPORTED TO THE MINISTRY 30
PROCEDURES/REPORTING PROCESS 31
EMERGENCY MANAGEMENT POLICY AND PROCEDURES 31 DEFINITIONS 31
POLICY 32 Additional Policy Statements 32 Phase 2: Next Steps During the Emergency 39
MEDICAL EMERGENCY PROCEDURE 42
ROLES AND RESPONSIBILITIES 43
STAFF QUALIFICATIONS 43 SUPERVISOR 43 Qualified employees 43
STAFF TRAINING AND DEVELOPMENT 44 FIRST AID & CPR REQUIREMENTS 44 CONTINUOUS PROFESSIONAL LEARNING 44 WORKPLACE HARASSMENT POLICY 44
POLICE RECORDS CHECK FOR SERVICE WITH THE VULNERABLE SECTOR 45
OFFENCE DECLARATION 47
WORKPLACE VIOLENCE POLICY 48
IMMUNIZATION POLICY 48
SANITARY PRACTICES POLICY AND PROCEDURES 48 DEFINITION OF SANITARY 48
PROCEDURES 48
SNACK AREA PREPARATION: 49
EQUIPMENT AND FURNISHINGS: 49
PHYSICAL ENVIRONMENT: 49
PROHIBITED PRACTICES POLICY 49
BEHAVIOUR MANAGEMENT 50 MONITORING BEHAVIOUR MANAGEMENT PRACTICES 51 Review and Sign Off 51 ANNUAL REVIEW OF POLICIES AND PROCEDURES 52
CHILDCARE SUPERVISION POLICY FOR EMPLOYEES, VOLUNTEERS AND PLACEMENT STUDENTS 52
PLAYGROUND SAFETY POLICY 54 POLICY 54 RESPONSIBILITIES 54 DEFINITIONS 54
PROCEDURES 54 Playground Equipment Change Reports 54 Injury Log 54 Daily Visual Inspections 54 Monthly Inspections 55 Seasonal Maintenance Inspections 55 Annual Comprehensive Inspection and Written Report 55
IMPLEMENTATION OF ACTIONS TO ENSURE PLAYGROUND SAFETY 55
DUTY TO REPORT 55
PARENT ISSUES AND CONCERNS POLICY AND PROCEDURES 56
SOCIAL MEDIA POLICY 58
PRIVACY POLICY 60
COMPLIANCE AND CONTRAVENTION OF MONITORING POLICIES AND PROCEDURES AND INDIVIDUALIZED PLANS 60
STATEMENT OF UNDERSTANDING 62
POLICIES AND PROCEDURES MANUAL AGREEMENT LETTER 63
WELCOME TO MANOTICK CO-OPERATIVE NURSERY SCHOOL (MCNS)
Welcome and thank you for choosing to enroll your child at the Manotick Co-operative Nursery School! We offer high quality programs provided by dedicated and enthusiastic teachers. Through your child(ren)’s play experiences, they will grow and develop in amazing ways! Please familiarize yourself with this handbook as it will provide you with all the information you need to know to assist you in getting to know more about the school, its organization, daily operations, and policies. As a member of a co-operative nursery school we welcome your commitment and involvement to ensure the school year runs smoothly. If you require further information, feel free to contact the Program Director. Please note that the term “Parent” used in this document refers broadly to parents, legal guardians and caregivers.
WHAT IS A CO-OPERATIVE NURSERY SCHOOL? As a co-operative, the nursery school is owned and run by our parent members as a non-profit organization. A Board of Directors is comprised of volunteer parents and is elected each year in September at an Annual General Meeting. The Board handles the business of running the nursery school and is assisted in the day-to-day operations and with special projects by committees made up of all the parents registered at the school. In order to keep our co-operative nursery school operational, we depend on the participation of all our parents.
MANOTICK CO-OPERATIVE NURSERY SCHOOL The Co-operative Experience The Manotick Co-operative Nursery School is a non-profit organization in which parents have the opportunity to take an active role in creating an exceptional learning experience for their child. Our classes are taught by qualified nursery school teachers who report to the school’s Director; the staff reports to an elective Board of Directors made up of parent volunteers. In a co-operative, all members (parents of children enrolled in the school) assist in the classroom on a rotational basis and contribute their own personal skills to the daily operations of the school. This could include helping manage the school by being on the Board of Directors, helping with Publicity, helping the teachers or planning an event in the community. The co-operative philosophy provides children with a rich learning environment while offering parents a unique opportunity to actively participate in their child’s first school experience. MCNS counts on the volunteer efforts of parents to assist in its operations. There is an opt-out fee available for families who are unable to fulfill volunteer hours (see page 19 for more information). MCNS relies greatly on fundraising events. These events provide opportunities for your child to socialize with their friends outside of the classroom, as well as help to raise community awareness of MCNS and its programs. Monies raised help to cover operating costs and program supplies. Families are asked to participate in fundraising events that may be held as necessary to meet annual budgetary needs. MCNS is a registered charity and a non-for-profit co-operative corporation. The Board of Directors ensures proper compliance with the corresponding Acts as well as the school’s Bylaws.
PROGRAM STATEMENT AND IMPLEMENTATION AND REVIEW OF PROGRAM STATEMENT POLICY We believe that early childhood education sets the foundation for lifelong learning and that children play to grow, to learn, to experience and to make sense of the world about them. They acquire knowledge through the active exploration of their environment.
Our play-based, child centered program reflects the integration of physical, cognitive, social, emotional, language, self-help for the total development of the child. Meaningful play encourages curiosity, discovery and problem solving which allows individual growth and development of a positive self-image.
We have carefully crafted child centered activities with a balance of enjoyable individual and group experiences which engage children, help develop a strong sense of self-exploration, and offer the opportunity to learn through play and inquiry.
Children learn by doing, but not all children learn in exactly the same way or at the same age. Nursery School offers children a choice of whom to work and play with: children of the same ages, children of different ages and developmental stages, and children of different abilities. These developmental variations provide a foundation of diverse learning encounters.
Nursery School offers a joyful learning experience before starting on the road to “formal” schooling. Manotick Co-operative Nursery School early childhood curriculum is a developmentally appropriate program that recognizes both age and individual appropriateness.
Our programs are all developed to align with the professional learning resource “How Does Learning Happen? Ontario Pedagogy for Early Years.
The staff at Manotick Co-operative Nursery School are Registered Early Childhood Educators who provide a warm, nurturing, supportive and inclusive environment designed to foster the child’s wellbeing, learning and development to ensure meaningful participation for all children.
● We will promote the health, safety, nutrition and well-being of the children in our care. ★ all staff, placement students and volunteers working with the children must have a criminal reference check that includes a vulnerable sector screening. ★ daily Health Check Monitoring is done with each child upon arrival ★ healthy snacks are promoted; we ask that parents follow the Canada Food Guide when considering snacks for their child(ren) ★ daily checks are made of the classroom, play areas (inside and outside) to ensure the equipment and surrounding play areas are safe and in good repair before the start of each class ★ sick children need to be symptom free for 24 hours before returning to school ★ daily, as needed and monthly cleaning of toys and equipment are done in accordance with our sanitation policy ★ Staff are trained in CPR and First Aid ★ fire drills are practiced on a monthly basis with the children
● Support positive and responsive interactions among the children, parents, and staff. The teachers at MCNS know that children flourish in all areas of development when they are in supportive, caring and responsive relationships with adults. Parents and staff work together to
enrich the children’s school experience in the classroom and through the operation of the school. ★ staff will greet parents each day on arrival and departure to share information about their child through verbal communication. Staff will also utilize phone calls, e-mails, a parent bulletin board as well as a monthly school newsletter to maintain communication with parents. ★ staff maintain open communication with parents to answer questions and give advice on child’s developmental growth such as potty training, separation anxiety and behavioural concerns. ★ staff model appropriate social behavior, use positive language with with children and adults and guide behavior through the use of positive language, questions and encouragement. ★ staff encourage self-help skills, because we view each child as capable and we allow every child the opportunity to develop their potential.
● We encourage the children to interact and communicate in a positive way and support their ability to self-regulate. Staff reinforce positive social behaviors by encouraging the children in the moment, thus taking advantage of the “teachable moment”. For example, when a child is shouting/crying as a classmate tries to take the toy he is holding, a staff member can approach the two and offer an appropriate phrase the child can use, such as “I’m using that”. Also, offer the other child an appropriate phrase to use, such as, “Can I have a turn when you’re finished?” Staff consistently reinforce positive behavior. By creating an inclusive environment, the children will learn to feel secure and are encouraged to express their own feelings in positive social interactions. ★ Through observing and modelling language, the educators will support children in developing strategies to remain calm and to regulate their emotions while recognizing the effects of their actions on others ★ use visual supports identifying emotions and calming techniques ★ model appropriate behaviours and language to support the children in their efforts ★ an area of the classroom is designated as the Quiet/Book area to provide a safe, quiet and comforting space ★ We will work to help children to develop communication skills and problems solving skills so they become competent in using multiple forms of communication (words, sign language and body language) to solve any issues.
● Foster the children’s exploration, play and inquiry By forming a connection with the children and engaging in their play, the teachers will provide a variety of materials to expand on ideas and extend play, when needed, giving the children the time to solve or expand the play on their own or as a group. Our daily schedule is creative, flexible and will adapt to support children’s needs. ★ we establish trusting relationships through communication and play to allow children to take risks, overcome challenges and expand learning opportunities ★ we provide open ended materials that reflect the children's interests for them to explore ★ we are always open to the children’s ideas ★ staff support learning during class time and are aware of opportunities to extend learning by adding new vocabulary, suggesting ideas and providing materials
● Provide child-initiated and adult-supported experiences. There are many activities in the creative area that can be initiated by the child. Resources such as glue, markers, crayons, varied kinds of paper, and usable “junk” are always available. There are always many kinds of building resources available. The educator has an opportunity to lead ideas through music and
stories during circle time. Various field trips may be taken through the year and there could be times where a special guest is invited into the classroom. ★ explore science experiments based on children's interests and inquiry ★ provide a variety of materials to inspire originality and imagination ★ children can move seamlessly between choosing their own activities and coming to the table to complete a task with a teacher guide ★ follow children’s cues whenever possible
● Provide child-initiated and adult supported experiences. MCNS plans for and creates positive learning environments and experiences in which each child’s learning and development will be supported through observation, documentation and implementation of children and their play experiences. ★ we will ensure all play equipment, furnishings in the classroom are age appropriate, safe, organized and inviting for the children ★ we provide different manipulatives such as puzzles, sorting items and stacking toys ★ create an environment that expands their ideas ★ staff will reflect on the success of daily activities and events ★ the classroom is set up to encourage the children to expand their interests and develop relationships.
● Incorporate indoor and outdoor play, as well as active play, rest and quiet time into each child’s day. Our flexible plan for the day will include both outdoor play (weather permitting) and indoor play. We incorporate into each child’s day indoor play, as well as active play such as gross motor movement, quiet time involving story time and quiet areas in classrooms; we give consideration to the individual needs of the children receiving child care with us by following their lead and facilitating their needs. ★ have gross motor activities available both indoors (trampoline, balance beam..) and outdoors ★ provide a quiet book/book area ★ ensure parents have children prepared with appropriate clothing for outdoor play
● Foster the engagement and ongoing communication with parents about the program and their children. ★ we communicate with parents regularly through email, newsletters, parent board, Seesaw (online digital portfolio), ★ teachers engage with parents through verbal conversations at drop-off and pick-up times. ★ we conduct an annual parent survey to encourage feedback and suggestions for the school
● Involve local community partners and allow those partners to support the children, their families and staff. At MCNS we believe engagement with our surrounding community to be an important aspect of our program. ★ MCNS invites people working within our community to come in to visit our classroom and share interesting things about their jobs. Some examples of visitors we have had are police officers, firefighters, and regular visits from the library. ★ we take walks around our community and picnic in the local park. ★ we plan a variety of field trips throughout the school year so children and their families have the opportunity to visit places within our community. Some of these may include a local tree farm, the fire station and local businesses.
● Supports staff in relation to continuous professional learning.
★ MCNS supports staff by providing Professional Development time to attend workshops ★ We will have ongoing staff meetings, discuss staff observations on a regular basis (before and after class and as needed) and write observations in our school log or observation binders. ★ fee for ongoing Standard First Aid training is covered by the school
● Document and review the impact of our Program Statement on the children and their families. To ensure that we are reviewing our strategies as set forth in our program statement that may address any issues, barriers in terms of inclusion and participation of every child ★ This program statement is reviewed by all staff, students and volunteers on an annual basis and additions may be made as required ★ This will be a living document and implemented accordingly ★ Parents will be informed of any changes to our program statement and will be provided with a revised copy ★ Staff document through the use of photos, open ended questions and feedback from children through their interests and level of curiosity ★ Feedback from parents through parent survey ★ The Director will make sure that all staff, placement students and regular volunteers read and understand the program statement prior to interacting with the children, annually thereafter, and at any time when the statement is modified. A declaration must be signed indicating that the review has been completed.
The Director observes the program in action on a regular basis. If any of the strategies set out in the clauses above are observed to need a revision or correction, then either a change will be made immediately, or a discussion on the matter will be planned for the next staff meeting.
The school recognizes that families are a valuable resource when developing and reviewing the program statement. A variety of communication tools are used to keep parents apprised of their child’s experiences at school. Parents have the opportunity to offer feedback on the program in both formal and informal ways. Any parent input will be reviewed by the supervisor and discussed at the following staff meeting. Parents always have the opportunity to discuss the program with staff before or after class, or by email through the school website.
All Staff, RECEs, supply teachers, parents, volunteers and students, before working in the program with the children, will review the program statement and be invited to collaborate with staff in the implementation of the document into the program. MCNS has a policy for monitoring the compliance of all of our policies, including the program statement and everyone involved in the program. The program statement is incorporated into our handbook and provided on our website for all current and prospective families and staff to review.
PROHIBITED PRACTICES (CCEYA sec. 48) MCNS will not permit, with respect to a child receiving care at our school:
1. Corporal punishment of the child;
2. physical restraint of the child, such as confining the child to a high chair, car seat, stroller or other device for the purposes of discipline or in lieu of supervision, unless the physical restraint is for the purpose of preventing a child from hurting himself, herself or someone else, and is used only as a last resort and only until the risk of injury is no longer imminent;
3. locking the exits of the child care centre or home child care premises for the purpose of confining the child, or confining the child in an area or room without adult supervision, unless such confinement occurs during an emergency and is required as part of the licensee’s emergency management policies and procedures;
4. (d)use of harsh or degrading measures or threats or use of derogatory language directed at or used in the presence of a child that would humiliate, shame or frighten the child or undermine his or her self-respect, dignity or self-worth;
5. (e)depriving the child of basic needs including food, drink, shelter, sleep, toilet use, clothing or bedding; or
6. (f) inflicting any bodily harm on children including making children eat or drink against their will.
This program statement will be reviewed with any new staff, student, volunteer or other person working within our program upon starting in the program and annually thereafter. Annually all staff and volunteers will be monitored within the classroom to ensure compliance with the program statement. The program statement is a document that will evolve as the program grows and changes reflecting on the Ministry of Education’s policy and statement on programming and pedagogy.
COMPLIANCE AND CONTRAVENTION OF POLICIES AND PROCEDURES AND COMMISSION OF PROHIBITED PRACTICES
The Manotick Cooperative Nursery School will ensure that there is a written process that sets out how compliance and contraventions with the policies and procedures and the commission of prohibited practices will be monitored on an ongoing basis, recorded and addressed. All Policies, Procedures and compliance are and will be reviewed with employees before they begin their employment and with volunteers and students before they begin their volunteer time or placement. Everyone will review these documents annually and at any other time when changes are made to a policy, procedure or prohibited practice. A record will be kept with the following information:
• the date of the review, • the printed name and signature of the person reviewing the document, • and the Director/ Supervisor signature
The Director/Supervisor monitors staff, families and volunteers’ compliance with the policies and procedures. In the event of non-compliance with any of the school’s policies and procedures and commission of prohibited practice, the Director/Supervisor will notify the contravening person. In addition, the Board of Directors will be kept informed of conflicts by the Supervisor’s reports at each board meeting (individual details and names will be withheld unless it becomes a more serious issue).
The Manotick Cooperative Nursery School will ensure that written records of compliance and contraventions are kept in a secure staff file or in a general contravention file for at least 3 years.
The procedures for responding to non-compliance are as follows:
Non-compliance by a Duty Parent/Volunteer/Student: · The Director/Supervisor provides a written or verbal warning advising the individual either to comply with policies and procedures or prohibited practice, or temporarily cease participation at the school. In the event of a Duty Day participant, a replacement would have to be used (at the expense of the participating family).
· If compliance is still not possible, the Director/Supervisor will discuss the case with the Board of Directors.
· The Board votes on whether the violating volunteer must permanently cease participation at the school until compliance with policies and procedures is possible.
· For serious allegations, the participating individual and perhaps the whole family may be asked to leave the premises immediately, either temporarily or permanently, without refund except for that allowed by the school’s refund policy.
Non-compliance by a Staff Member: The school will take the following steps for staff that have difficulty or refuse to practice the school’s policies and procedures and prohibited practice:
· The Director/ Supervisor will discuss the non-compliance issue with the staff member to identify the difficulty and reasons for it; discussing the implications with respect to the child; specifying ways to employ positive methods of behaviour management; and putting the results of the discussions in a written report that is signed by both parties.
· Impose a two-week trial period, which takes place under the close observation of the Director/ Supervisor, to comply with the policies and procedures and improve their methods.
· Review the performance after the two-week trial period. If there is no notable improvement and the staff member fails to comply or clearly disagrees with the philosophy, the Director/Supervisor and the Nursery School Chair will advise the Board of Directors and initiate termination procedures.
PHILOSOPHY OF THE PROGRAM Our aim is to provide opportunities that allow children to: • Explore a variety play-based learning activities to satisfy their natural curiosity
• Develop growth in self-confidence and of a positive self-image
• Establish positive relationships and responsive interactions among other children and adults
• Positively benefit from inclusive learning environments through exploration, play and inquiry
• Engage as co-learners with other children, staff and volunteers
• Value ideas, attitudes and cultures of all children in the program
• Express their needs to others and encourage interactions and communicate in positive ways
• Use a variety of open-ended materials to support and enhance play in a curious and rich environment
• Be confident in making choices and support their ability to self-regulate
• Be creative and open to self-expressions
• Learn in a healthy, safe and positive environment that promotes well-being
• Experience both child-initiated and adult-supported experiences
• To develop decision making and problem solving skills
• To develop independence and responsibility
• To become aware of other children and their feelings
THE FOUR FOUNDATIONS OF HOW DOES LEARNING HAPPEN? “How Does Learning Happen?” is organized around four foundational conditions that are important for children to grow and flourish: 1. Belonging
2. Well-Being
3. Engagement
4. Expression
These foundations, or ways of being, are a vision for all children’s future potential and a view of what they should experience each and every day. These four foundations apply regardless of age, ability, culture, language, geography, or setting. They are aligned with the Kindergarten program. They are conditions that children naturally seek for themselves. Belonging refers to a sense of connectedness to others, an individual’s experiences of being valued, of forming relationships with others and making contributions as part of a group, a community, the natural world. Well-being addresses the importance of physical and mental health and wellness. It incorporates capacities such as self-care, sense of self, and self-regulation skills. Engagement suggests a state of being involved and focused. When children are able to explore the world around them with their natural curiosity and exuberance, they are fully engaged. Through this type of play and inquiry, they develop skills such as problem solving, creative thinking, and innovating, which are essential for learning and success in school and beyond. Expression or communication (to be heard, as well as to listen) may take many different forms. Through their bodies, words, and use of materials, children develop capacities for increasingly complex communication. Opportunities to explore materials support creativity, problem solving, and mathematical behaviours. Language-rich environments support growing communication skills, which are foundational for literacy. A focus on these foundations throughout all aspects of early years programs ensures optimal learning and healthy development. While this pedagogical document is built on the above foundations, the groundwork for “How Does Learning Happen?” is the 2007 publication Early Learning for Every Child Today: A Framework for Ontario Early Childhood Settings, commonly referred to as ELECT or the Early Learning Framework.
LICENSING Manotick Co-operative Nursery School is licensed under the Child Care and Early Years Act (formerly the Day Nurseries Act) and is inspected annually to ensure it is fully meeting all requirements. This legislation includes oversight of the playground, staff training and development, fire safety and emergency information, insurance, building and accommodation, health and medical supervision, nutrition, equipment and furnishings, program planning, and behaviour management. We are also governed by our own Bylaws, charity laws under Canadian Revenue Agency and Ontario’s Cooperatives Corporations Act.
AGE GROUPS OF CHILDREN Children enrolled in the Toddler program must be two by December 31st of the school year. Children in the Preschool morning or afternoon programs must be three years of age by December 31st of the school year. If you are registering after December 31st, your child must meet the minimum age requirements before starting, i.e. Age 2 for the Toddler program, and age 3 for the remaining programs. Underage children can be placed on a waitlist at any time. TODDLER CLASS SIZE The Child Care and Early Years Act of Ontario regulates the acceptable ratio of toddlers and adults. This allows the nursery school a 5:1 ministry ratio. This class is staffed with three RECEs and a parent volunteer. A parent volunteer is essential as toddlers are busy little people and the teachers need assistance with undressing from outdoor play, helping the children with their shoes, general classroom cleanup and other tasks as requested by the teachers. PRESCHOOL CLASS SIZE The Child Care and Early Years Act of Ontario regulates the acceptable ratio of preschool children and adults. This allows the nursery school an 8:1 ratio of children to RECE and a 4:1 ratio of children to parent. Our Preschool classes have twenty-four children with three RECE teachers. NOTE: The Ministry of Education is currently reviewing the group sizes and ratios in the Child Care and Early Years Act of Ontario with a proposed implementation date of January 2017.
STAGGERED ENTRY In September, the children will be phased into the program in small groups. This is to ensure that each child is given the individual attention required in a new school experience.
THE FIRST DAY • Have your child(ren)’s backpack full of all the necessary items to bring listed on the sheet “What to bring your first day” that is emailed to registrants at the end of summer.
• When it is time to leave your child(ren), we encourage you to say goodbye, let them know when you will return and then leave the classroom. A lingering parent may heighten a child’s anxiety.
First Day Checklist • Small Backpack-Labeled (optional)
• Snack Bag- Labeled
• Indoor Shoes (to stay at school) - Labeled
• Change of clothes labeled and in provided Zip Lock bag-(to stay at school)
• Any missing paper work
• Student Information Page (for emergency binder)
• Child Profile Information Page
Please do not bring toys including toy weapons of any kind, money, marbles, gum or candy to school.
SEPARATION ANXIETY On occasion a child may have difficulty separating from their parent/caregiver. Tears are a normal part of separation. Establishing a positive goodbye routine will help your child(ren) see that you have a positive attitude toward their new environment and allows your child(ren) to begin to look forward to preschool. It is important to a child’s success to be consistent in time limits and goodbye routines. Consistency sets a child up for a successful transition into preschool. When inconsistencies occur in the goodbye routine, it can prolong separation anxiety. If a parent/caregiver is uncomfortable leaving the building, then they are welcome to remain in the Arena. Alternately a Nursery School staff can call you midmorning to let you know how your child is doing. If your child(ren) has trouble adjusting during the first few days of school, feel free to talk to the teachers or the Program Director regarding the adjustment. The professional judgment of the teachers regarding separation anxiety is based on many years of experience. The philosophy is that the teachers and parents are partners in providing a nurturing environment for children. Manotick Co-operative Nursery School is committed to helping both the child and the parent/caregiver through the difficult transition of separation anxiety. Toys that are needed for security in the early days of school, or toys that are treasures from a special occasion may be brought in. Please label such toys or treasures with your child's name to avoid the item being lost or misplaced. Please encourage all other home toys to stay safe at home!
ARRIVALS AND DEPARTURES Children must not be left at school until the program start time and a staff member is made aware of their arrival. A staff member will sign each child ‘in and out’ as they begin and end their day at the nursery school. Should you arrive late, make sure a staff member is aware of your child’s arrival. Teachers cannot release your child to an unauthorized person. Please notify the school in advance verbally or in writing when someone else is picking up your child. The authorized individual may be asked to present ID to the staff member before your child will be released into their care. Please pick up your child on time. A child left behind can become very anxious. As well, the staff has additional duties to perform each day. Watch for the red sign in the window; on days when the weather is not suitable for outdoor play OR we need to have an indoor drop-off the staff will place a red flag in the back door to let parents know there will be an indoor drop off.
TIPS FOR PICK–UP The front entrance can be congested especially during pickup time as the teachers must ensure that an authorized individual picks up each child. Be patient with your child(ren) and others. It may help to gather their belongings for them and take them to a less congested area (i.e. the arena benches) while dressing to go home. Please also ensure that additional children in your care are watched closely at pickup and drop-off. For their own protection and to respect the setup of the classroom, we cannot permit them to play in the preschool classroom.
SECURITY The front Nursery School entrance door is locked during class at all times, with the exception of indoor drop off and pick up times. Knock loudly if you need access to the school during times the school is locked. The back door is locked at all times unless staff and students are outside.
ABSENCES We recognize that children will be away from the nursery school due to illness or holidays from time to time. Please advise the school 613-692-2188 or by email [email protected] when your child is going to be absent.
NO SMOKING POLICY It is prohibited to smoke cigarettes, cannabis or to use vaporizers or electronic cigarettes of any kind in the building or anywhere on the property. This includes the playground and parking lot. There is also no smoking during the course of field trips.
CLOTHING AND POSSESSIONS All children should have a complete labeled change of clothes; these items will stay at the school. Each child will have a labeled container/bin for personal items (clothes, diapers, wipes, etc,). Toddlers containers will be stored in the bathroom cupboards. Morning preschool students’ containers are located at the bottom of their cubby, afternoon preschool children will have containers/bins on shelves behind the curtain outside the bathroom. Please dress your child(ren) in comfortable easy to manage clothing. Attempts are made to protect clothing during painting and craft activities but soiling will occur. Please keep this in mind when selecting your child(ren)’s school clothing. Rubber soled shoes, preferably with double Velcro fasteners, are necessary for indoor play. For those children in diapers or in the process of toilet training please include extra diapers and wipes in backpacks.
CONFIDENTIALITY POLICY Managing private information is part of preschool business and confidentiality must be observed by all program staff (Program Director, teachers, program assistants and supply teachers), students, program advisors (including CISS staff, therapists and school board psychologists), School Council members, parents, and volunteers. Breaches of confidence as they relate to this Policy may result in disciplinary action. Confidential information is to be shared, “behind closed doors”, on a need to know basis only. Confidential information may not be disclosed through informal discussions or casual conversations. Shared information is to be stated objectively, without judgment or bias. Each person is responsible for the security of confidential information collected and/or stored by them. Information obtained and stored must be relevant to the overall operation of the preschool. Parents, volunteers, program staff and students have the right to access any stored information about themselves or their children. If an outside agency or individual requests confidential information about the students of MCNS, the written consent of the child’s parent/guardian is required prior to the release of information. See Social Media Policy for more information (page 46)
COMMUNICATIONS BETWEEN PARENTS Along with our co-operative nature, Manotick Co-operative Nursery School provides families with Class Contact Lists which comprises of the parent names, phone numbers and email addresses of the children in your child’s class. This information is to be used solely for Manotick Co-operative Nursery School purposes such as contacting another parent to switch duty days, arrange for emergency pick up or to send invitations for birthday parties and arrange playdates. It is imperative that Manotick Co-operative Nursery School families recognize that the information is not to be used for any other purpose and not to be shared with others.
STAY INFORMED Read over to understand how you can stay informed and connected at preschool: • Cubbies: Each child is assigned a cubby where they will store backpacks and outdoor clothing during their program. Cubbies are shared with other friends throughout the day, so all belongings must be brought home after programs each day.
• Mailboxes”: Each child is given a mailbox where school communications, your child(ren)’s art work and more can be found.
• Parent Information Board: located just inside the front classroom door. Information is posted regarding Scholastic orders, class oriented themes, staff first aid certificates, current license, events, duty rosters, parent volunteer job list, monthly cleaning schedule and requests for volunteers, etc.
• Monthly Newsletter: A newsletter will be sent home at the beginning of each month. Newsletters are a way for you to stay connected with what’s happening at school/ in the classroom. If you are not receiving emails please connect with the Program Director or Registrar to resolve the issue.
• Website & Facebook page: School calendars, newsletters, registration reminders, fundraising events, daily activities and more are posted to either our website or Facebook page.
• Seesaw: This is an online digital portfolio that "gives families an immediate and personalized window into their child’s school day, and makes communication with teachers seamless". The teachers will post to Seesaw to share your child's learning experiences within the classroom. The teachers will also use Seesaw to send you messages and reminders about important school events. Seesaw is private; you will only see posts created for your child.
CELEBRATIONS INFORMATION Manotick Co-operative Nursery School recognizes the diversity of our community and membership. We welcome all families to share their cultural celebrations. We encourage family participation in bringing their cultural celebrations to our program in the form of food, dress, information, etc.
GUESTS POLICY We welcome guests (parents or other family members) into the classrooms to enhance learning of the programs’ various themes. Members are encouraged to come and share their talents and experiences, whether in regard to their occupation, for example, police or firefighter, or their hobbies, such as gardening or the arts. Parents’ knowledge of food, dress, and festivals that reflect cultural diversity is welcome. The parent can discuss this with the Program Director and teachers in advance, so that it can be incorporated into the program. Guests must submit a valid Police Record Check (PRC) for service with the Vulnerable Sector (VS) Only individuals with a completed PRC with VS will be permitted to fulfill this role, even on short notice or emergency circumstances.
SNACK POLICY Manotick Co-operative Nursery School is a nut-free school. Please do not send any snacks to school with your child that contain or may contain nuts or traces of nuts. As per the Anaphylaxis Policy- (see Anaphylaxis Policy Section) it may be necessary to ban other items from the nursery school if any student or teacher is severely allergic. All children are to bring their own snack and drink to school. We recommend sending your child’s drink in a reusable container, juice boxes are often wasted. Please make sure that the snack bag and containers are manageable for your child. Please ensure that all containers, snack bags and drink containers are clearly labeled with your child's name. The Ministry recommends providing a snack that contains at least two food groups and meets the recommendation set out in a Health Canada Document such as the Eating Well with Canada Food Guide. A healthy snack provides children with the energy and nutrients they need to grow and learn and play at school. Without adequate energy from food, they may feel sluggish and find it difficult to concentrate in class. Providing healthy snacks also helps children form healthy eating habits that can last throughout their lives. Some healthy snack suggestions... 1. Vegetable and Fruit — apple, banana, orange, grapes, watermelon, berries, kiwi, pear, peach, grape tomatoes, cucumber, baby carrots, celery sticks, green & red peppers, raisins 2. Whole Grain Foods— whole grain bagels, mini whole-wheat pita breads, mini muffins, multi-grain pretzels, Fig Newtons, crackers, rice cakes 3. Protein Foods— mini quiches, kielbasa sausage, pepperoni, hummus, milk, chocolate milk, cheese, yogurt
DUTY DAY INFORMATION (applies to Toddler program only) A duty day offers parents a firsthand opportunity to share in their child(ren)'s preschool experience. You will see your child(ren) grow as they play at the different learning stations in the classroom, find out which are their favourites and watch them interact with their peers. At the same time you will be contributing to the smooth running of the program while assisting the teachers. Parents of the Preschool children MWF a.m. and p.m. and in the Preschool Adventure Day class are not required to fulfill duty days; however voluntary assistance may be requested throughout the year for various activities and events. A grandparent, aunt, uncle, caregiver or friend is welcome to be the duty person for your family, provided that an approved Police Record Check (PRC) for service with the Vulnerable Sector (VS) has been submitted and processed. Only individuals with a completed PRC with VS will be permitted to fulfill this role, even on short notice or emergency circumstances. Manotick Co-operative Nursery School staffs these programs to meet the ministry ratio requirements (1:5 for Toddler and 1:8 for Senior Preschool). Therefore, the parents for these programs are seen as volunteers and thus do not require First Aid & CPR Training. A schedule of duty days is prepared by the Nursery School and is posted on the parent bulletin board in the classroom and distributed via email. If you are unable to attend your assigned duty day it is your responsibility to find a replacement or exchange duty days with another member. Please inform the teachers or Program Director of changes in the duty schedule to ensure the duty roster posted outside the classroom reflects the change. A detailed information sheet regarding "Duty Parent Jobs and Responsibilities" is available in the classroom for reference. For safety reasons siblings are not permitted to attend on a duty day.
FIELD TRIP POLICY Throughout the year, field trips may be made to places of interest. Field trip permission forms will be posted with over a weeks’ notice prior to a planned field trip. A local walk permission form is completed as part of the registration package. If transportation is required for a field trip, it is the parent’s responsibility to provide transportation to and from the destination of the trip. Parents must remain with their child on all field trips. and have a valid Police Records Check- Vulnerable Sector Group. Depending upon the field trip, siblings may or may not be able to join us. Field trips also include local walks. Walks are at the Director’s discretion and do not require advance notice. A cell phone and portable first aid kit will be taken on all field trips, regardless of distance.
TOILET TEACHING It is not necessary for children in any of our programs to be toilet trained prior to enrolling in our school. At MCNS, we believe that toilet teaching is a cooperative effort between parent, child and teachers. A casual, friendly attitude, with praise for success, is used to encourage children to become independent with respect to toileting. Children develop at different rates and will learn to use the toilet when they are developmentally ready.
ANIMALS No pets that pose a threat to health are permitted at a day nursery. This includes turtles, as well as cats and dogs that do not have current immunizations.
FIRST AID KITS A First Aid Kit, including a manual, is accessible and located on the kitchen counter. All staff must know its location. There are 2 small first aid kits- one located at each entrance of the school. A portable kit must be available to take on field trips off premises.
SCHOOL CLOSURE When school buses are cancelled for the Ottawa Carleton District School Boards, the Nursery School will remain closed. You will receive an email and message on Seesaw to confirm or you can phone the Nursery School and listen to the message on the answering machine after 7:30 am. In the event that the school must be closed due to, loss of power, loss of water, flood, fire, or other unforeseen circumstances, every effort will be made to contact the parents to inform them of the closure. If you are uncertain whether or not the school will be operating please call the Nursery School. A message will also be posted on the Nursery School's Facebook page.
SICK CHILD POLICY In the best interest of your child and the other children at the Nursery School, he/she must be kept home when they exhibit any of the following symptoms: ● Severe runny nose or cough, wheezing or difficulty breathing, excessive lethargy.
● An oral fever of 38*C (100.4*F).
● Undetermined rash. Your child must be seen by a physician to determine the nature of the rash before returning to nursery school.
● Vomiting, diarrhea or fever within the last 24 hours.
If a child appears to be ill on arrival to the school, teachers reserve the right to send the child home. We strongly recommend that parents prepare and arrange for emergency back-up childcare in anticipation of these situations. If your child is not well enough to participate fully in the program, he/she is probably not well enough to be at school. Children may return to the nursery school when they are symptom free for 24 hours. Some illnesses require a doctor’s note to return to the school. This can be discussed with the Director. If a child becomes ill during school, the parent or alternate adult will be contacted to pick up the child. We ask parents to keep staff informed of all communicable diseases and any other signs and symptoms of illness their children experience. This information may need to be reported to the City of Ottawa’s Public Health Department.
CLASSROOM LEARNING CENTRES These are general descriptions of the "Learning Centres" available in the classrooms and nursery school including, but not limited to, the skills promoted and the toys/ equipment that can be found within the areas. These learning centres will vary depending on the age of the child and the program and are changed on a monthly basis or as needed to expand the children’s interests and play. Art Area A variety of art materials providing different colours and textures are readily available for the children to create their own masterpieces. Some of the skills promoted and developed in this area are individual creativity and imagination, divergent thinking, fine motor and hand eye coordination, self-expression, self-esteem, task completion, and sensory exploration. Block Area In this area, children will find blocks along with a variety of other complimentary toys such as games, cars, and trucks. Some of the skills promoted and developed in this area are fine and gross motor, dexterity, visual perception (hand eye coordination, matching, sorting, spatial relationships), and conceptual knowledge (cause and effect, more/less, one-on-one). By playing in this area, children will improve their attention span and level of concentration and will discover that blocks are affected by physical science principles (gravity, momentum, balance, equilibrium, reversibility, properties, etc.) when they compare and classify blocks according to different mathematical criteria (shape, size, length, width, height, volume, quantity, counting, etc.). Cognitive & Fine Motor Area A variety of developmentally appropriate books and felts are presented along with construction and manipulation toys which enhance fine motor and cognitive development. Some of these concrete value activities include beading, lacing, foam/jigsaw puzzles, serrated puzzles, and classification/sorting trays and toys (for colour, size and shape). Through the exploration of this area, children stimulate and exercise their imagination and creativity, develop fine motor coordination, and learn to sort and organize, and cooperate with others. Dramatic Play Area This area provides dress up clothes and props to encourage creativity and imagination through role-playing and peer interaction. By playing in this area, children will build their self-confidence, learn to identify and empathize with the feelings of others, learn to resolve conflicts, solve problems and negotiate by expressing themselves through words, develop flexibility in their thinking, improvise and use things in a symbolic way, and use objects that represent something else. Gross Motor Area Gross motor play is a daily occurrence in the outside play yard. The play yard is fenced in and provides shade from trees. Library Area This area provides a variety of books, audiotapes, pre-reading activities and felt boards along with felt shapes. Your child can take some quiet time to look through books, listen to audiotapes, develop their own stories with the felt board, or complete the pre-reading/sequencing activities available. Some of the skills promoted and developed in this area are creativity, early literacy, communication and expressive language, and self-esteem. By playing in this area, children will improve their attention span and patience. Math and Science Area This area includes a variety of equipment to enhance cognitive development such as games, puzzles and activities. Some of the skills promoted and developed in this area are pre-math, task completion, problem solving, self-help, and fine motor. By playing in this area, children will enhance their understanding of serial order by creating patterns and will improve their attention span and conceptual knowledge (see also Block Area for math concepts). Movement Music Can be heard in the classrooms at different times throughout the day such as transition times like hand washing and cleanup time or as part of the more structured daily circle where the children have the opportunity to learn songs, do finger plays, play instruments and "shake their sillies out". A few of the skills promoted during this time are turn taking, cooperation, memory development, sensory development, and fine and gross motor. Sensory Area This area provides sensory bins and/or tables for the children to explore hands on learning and to exercise their five senses. Some favourites are play dough, goop, water, sand, rainbow mix, containers for experimentation, and hidden toys to discover. Some of the skills promoted and developed in this area are imagination, problem solving, pre-math, cooperation, visual perception, hand eye coordination, and fine motor.
REGISTRATION The Registrar keeps a running waiting list for all programs. There is also a City of Ottawa Child Care Registry List (see more info on page 20). All new requests are retained in chronological order and spaces are allocated on a first come first serve basis. The subsequent year’s registration for current and past families takes place in March of the school year. In the core program; priority is given to those children already in this program, then to siblings of core families moving up to the three year old program. All current and alumni families must register during the pre-registration process to guarantee a space for their child(ren) for the following September. After the pre-registration process is complete any available spaces are allocated to children on the waiting list on a chronological basis. Any spaces remaining after the waiting list is exhausted will be allocated on a first come first served basis to the first families who submit their complete registration package (forms, cheques etc.) to the school. To complete their registration parents are asked to complete the required forms in the registration package. These forms, accompanied by a non-refundable registration fee, and signed Pre-Authorized Debit Plan Agreement form for monthly tuition payments, are submitted to the Registrar as soon as possible or by the specified date in order to secure a spot in the school.
TUITION Monthly tuitions will be debited from your chequing account on the 1st of the month starting September 1st and ending May 1st.
June’s tuition will be debited from your chequing account on August 1st, 2019.
If you decide to withdraw your child over the summer before the program begins, notice must be given by August 1st or you forfeit this payment.
Monthly tuition is subject to change if you choose 100% Opt-Out Option (see page 4-5). All non-sufficient funds (NSF) cheques due from the faulting parent are subject to a $20 fee.
One month’s notice must be given on the 1st of the prior month for all student withdrawals (ex. If you know April will be your last month, please let us know by March 1st) or you forfeit your pre-paid last month’s tuition.
Paid duty day replacements can be arranged for $40 per day with a minimum of 5 days’ notice. Missed duty days without notice are subject to a $50 fee.
Tuition receipts for income tax purposes are issued in February and June.
PAYMENT OF FEES All cheques should be made out to “Manotick Co-operative Nursery School”. In order to secure a place in the school, a non-refundable registration fee, payable on the date of registration, must be included with the registration forms. This registration fee includes a $1.00 membership fee to the Co-operative. School fees including payment of funds related to fundraising obligations are due as specified in the registration package. If in a given school year, a family is in arrears with respect to such fees, space for the child could be lost. If arrears in the previous year with respect to fees, no child (children) of that family will be permitted to enroll for the current school year until all arrears have been rectified. To ensure that space is available for the child (children) in the current year, arrears must be rectified by the registration date deadline. Any action taken regarding the foregoing is at the discretion of the board. REGISTRATION FEES A non-refundable registration fee must be given at the time of registration. Registration packages will not be accepted without payment of this fee. Field trips and school t-shirts are included in the price of registration. OPT OUT OPTIONS All parents must meet both a volunteer requirement and a fundraising requirement within the nursery school, however there are certain opt-out options which are available in limited quantities.
Option 1 Volunteer Opt Out: This exempts you from volunteering but you are still required to fundraise and fulfill duty days. Amount will be debited from your chequing account. $275 per child (maximum $600 per family) If registering after Jan.1st, fee is $200. Option 2 100% Opt-Out: This exempts you from volunteering, duty days, and fundraising. Toddler program- add $60 per month Preschool - add $40 per month Amount is to be added to each monthly tuition. There are a limited numbers of families who can choose this option, please contact the registrar for availability. Availability for this will be based on a first come basis. EARLY BIRD REGISTRATION FEES $60 per child (maximum $90 per family) Regular Registration Fee: (After April 1) $75 per child (maximum $130 per family)
WITHDRAWAL In the event that a child is not adjusting to the program, on the recommendation of the Director and in consultation with the parents, the teachers and members of the Board, the family may be asked to withdraw their child from the School. All outstanding fees will be returned to the family and the first child on the waiting list will be invited to enroll. NOTICE OF WITHDRAWAL If a member wishes to withdraw their child(ren) from the School, one full calendar month's written notice must be given to the school Registrar. Written notice must be received by the first day of a month to be considered effective for the first day of the following month. Mid-month withdrawals will not be accepted. A verbal message of withdrawal will not be accepted. Withdrawals after April 1st will not receive a refund. March 1st is the final notice date for program withdrawal by April 1st. NSF FEE Should a payment be returned as Non-Sufficient Funds, the parent will be required to pay a $20 NSF charge. MISSED PAYMENTS If tuition payment is not received on time by MCNS at the fault of the parent, the parent will be notified by a member of the Board of Directors and will then have 10 business days to repay the delinquent tuition in addition to the $20.00 NSF fee. TAX RECEIPTS Tuition receipts for income tax purposes are issued in February and June.
LATE PICKUP POLICY Young children depend on routines for their own sense of security. We ask all parents/caregivers to arrive and pick-up punctually. Since MCNS is a full-time school with morning and afternoon programs it is critical that parents pick-up their children on time at the end of each class. The staff in many cases have limited time for preparation and additional children (and parents) in the classroom after school time can severely hamper their ability to prepare for the next session. A five minute grace period will be given after which the family will be charged $15 for every 5 minutes that the child is at school according to the school clock. If you are unable to get to class on time for pick up, due to unforeseen circumstances, please call the school ahead of time to inform the staff. A member of the Board of Directors will be responsible for tracking late behavior and assign fines as required to cover teacher wages. In the event of a problem with persistent late pick-up of a child, the Director will bring the problem to the attention of the parents and ask for the problem to be corrected. The Director will also notify the Board that she/he has done this. If the late-pickup problem continues the Director will then notify the Chair, and the Board will take the necessary action to have the problem corrected. In severe cases withdrawal from the School may occur.
WAITING LIST POLICIES AND PROCEDURES- CITY OF OTTAWA’S CHILD CARE REGISTRY AND WAIT LIST http://www.ottawa.ca/daycare The City of Ottawa prefers that all families (whether full fee paying or subsidized) utilize the City of Ottawa’s Child Care Registry List. From families using the registry, the City of Ottawa can keep statistics on child care demands and waitlist patterns. Child care programs can access families contact information from the waitlist and can confirm registrations. Families wishing to enroll with a Floating
Subsidized child care space must first register with the City of Ottawa’s Child Care Registry and Wait List. The city sets a ‘priority number’ on the waitlist for each family which is based on the needs of the family/child and not based on the time of application. Manotick Co-operative Nursery School is obligated to accept enrolment based on the city’s priority listing. Nursery schools are unique from child care centres and typically maintain their own waitlists. Manotick Co-operative Nursery School will also accept full fee paying families to our waitlist from direct emails, telephone calls or visits to our program. We give preference to siblings of currently enrolled families and alumni families. Ideally we would prefer that children attend our program for a full 10 month school year. However, we do accept registrations throughout the school year should vacancies occur.
PROGRAMS OFFERED AT MANOTICK CO-OPERATIVE NURSERY SCHOOL Duty Volunteering Fundraising Program Day Time Monthly Tuition Days Required Required
Toddler 9:00-11:30 T/ Th $170* Yes Yes Yes (Age 2 by Dec 31st) am Preschool a.m. 9:00-11:30 M/W/F $225* No Yes Yes (Age 3 by Dec 31st) am Senior Preschool p.m. 12:30-3:30 M/W/F $240* No Yes Yes (Age 3 by Dec 31st) pm Preschool Adventure 12:30-3:30 Day (Age 3 by Dec) T and/or Th $95/day No No No pm 31st) 4 Days Per Week (Age $320 preschool M/T/W/F 3 by Dec 31st) 12:30-3:30 am OR No Yes Yes *Dependent on pm $335 preschool M/W/TH/F registration numbers pm 5 Days Per Week (Age $400 preschool 3 by Dec 31st) 12:30-3:30 am M/T/W/Th/F No Yes Yes *Dependent on pm $415 preschool registration numbers pm Program content and schedules can be found on the school website.
DURATION AND HOLIDAYS The Official School Calendar is posted on the website and is updated as required. Manotick Co-operative Nursery School operates from September through June at the following times: Toddler Program - Tuesday & Thursday from 9:00 am to 11:30 am Preschool - Monday, Wednesday & Friday from 9:00 am to 11:30 am Preschool - Monday, Wednesday & Friday from 12:30 pm to 3:30 pm Preschool Adventure Days - Tuesday or Thursday from 12:30 pm to 3:30 pm Class sizes and program offerings may vary dependent on the current year enrolment. The Manotick Co-operative Nursery School follows the normal school year of the Ottawa-Carleton District School Board (OCDSB). All holidays, with the exception of OCDSB PD days are followed and these include: ● Labour Day
● Thanksgiving Day
● Christmas Break (two weeks)
● Family Day
● Good Friday and Easter Monday
● March Break (one week)
● Victoria Day
Note: The Nursery School is open on Remembrance Day. We finish the school year after the third week in June to allow staff time to close down the program for the summer months. We acknowledge that family holiday time is important and that children may be away from the program to enjoy a vacation. However, regular monthly tuition fees do apply. Thus refunds or pro-rated monthly tuition fees for a leave of absence due to vacation are not offered.
SUBSIDIES INFORMATION 1. Children’s Integration Support Services (CISS): CISS has limited funds available for families of children with special needs who require financial assistance. Contact CISS for more information. 2. Social Services Department of Ottawa Carleton: If you are unable to afford tuition costs, you may apply for financial subsidy through the Social Services Department of Ottawa Carleton as follows: a) First you need to confirm availability in one of our programs; b) Call Social Services intake to make an appointment; c) Apply for the subsidy following the required steps; d) Once the school has written confirmation of a subsidy from Social Services, your child/children is/are confirmed as registered in the school. If you require more information on applying for subsidy help or to find out if you are eligible for help, please contact the Social Services Department.
INTEGRATION / INCLUSION POLICY Manotick Co-operative Nursery School is an inclusive school meaning we welcome children with a variety of developmental needs. Together with the Children's Integration Support Services (CISS), a division of the Andrew Fleck Child Care Agency, we ensure that all children receive developmentally appropriate programs. The Program Director and teaching staff must assess children with identified developmental needs prior to registration. This assessment is required to ensure that the school can provide appropriate support, and to determine the level of assistance required from CISS, if any. The services provided by CISS may include additional staffing, consultation to programs, staff training, and financial supports in the form of transportation and childcare subsidies. A child with special needs in our program may also have occasional visits from professionals during class, including Speech or Occupational Therapists and Integration Advisors. As defined in the Child Care and Early Years Act of Ontario, a child with special needs is "a child with a physical, mental, or developmental impairment that is likely to continue for a prolonged period of time as verified by objective psychological or medical findings." All children are encouraged to learn to embrace differences. What is important is that they learn to interact with each other in a positive way. Children diagnosed with special needs can learn social skills and independence in an integrated program. The role model provided by the other children, both in language skills and behavioural expectations, is invaluable. Integration can be a wonderful experience for all, providing positive experiences, which will benefit everyone throughout life.
INDIVIDUALIZED SUPPORT PLANS AND INCLUSIVE PROGRAMING Manotick Co-operative Nursery School will ensure that an up-to-date individualized support plan is in place for any child with special needs who is registered into one of the school’s programs. The plan will be developed in consultation with a parent/caregiver of the child, the child (if appropriate for the child’s age) and any regulated health professional or other person who works with the child in a capacity that would allow the person to help inform the plan. The plan will include: 1. A description of how the school and teachers will support the child to function and participate in a meaningful and purposeful manner while the child is in attendance of programs;
2. A description of any supports or aids, or adaptations or other modifications to the physical, social and learning environment that are necessary to achieve;
3. Instructions relating to the child’s use of the supports or aids referred to in;
4. or, if necessary, the child’s use of or interaction with the adapted or modified environment.
5. It is the Manotick Co-operative Nursery School obligation under the CCEYA to ensure that the program will be structured to:
a. Accommodate the individualized support plan of each child with special needs;
b. Be appropriate for the ages and developmental levels of the children with special needs registered in the program; and
c. Be inclusive for all children.
6. We will review support plans on a regular basis to ensure we are meeting the needs and interests of the child(ren) and the class.
DRUG AND MEDICATION ADMINISTRATION POLICY AND PROCEDURE If medication is required while a child is at school, the parent must complete a Medical Authorization Form each time the medication is required. This form can be obtained from the Program Director. In cases of potential emergency (asthma, anaphylactic allergy) where medication may be required in an emergency situation, parents can complete the Emergency Medication Authorization (part of the Registration form) indicating the conditions under which the medication is to be used. Parents/legal guardian must indicate, in writing, that they permit the school to use their best judgment in making a decision to administer the medication. Such medications will be kept at the school. The staff member administering the medication will complete an Administration Record immediately following administration of the medication. Medication is kept in a child’s backpack or, depending on the nature of the medication, in a designated cupboard in the school office. Manotick Co-operative Nursery School requires the child’s parent/legal guardian sign a waiver releasing the school from responsibility if, in spite of the staff’s appropriate and best efforts, a serious consequence occurs as a result of the child’s condition or medication administration.
ANAPHYLACTIC POLICIES and PROCEDURES Definitions from Ontario Bill 3: An Act to protect anaphylactic pupils (Sabrina’s Law), 2005 1. “Anaphylaxis” means a severe systemic allergic reaction which can be fatal; resulting in circulatory collapse or shock, and “anaphylactic” has corresponding meaning. 2. “Consent” means consent given to an individual with the capacity to provide consent to treatment for the purposes of the Health Care Consent Act, 1996. 3. “Employee” means an employee of the Manotick Co-operative Nursery School who is under contract with the Preschool. 4. “Epi Pen” means a portable auto injector containing epinephrine, used to slow a severe allergic reaction. The Board of Directors has implemented procedures to support the policies we have established with respect to Sabrina’s Law. Strategies that reduce the risk of exposure to anaphylactic causative agents in classrooms and common school areas are: • Wash your child’s hands and face and brush his/her teeth just before he/she leaves for school. This is especially important if he/she has consumed nut products at home, particularly peanut butter.
• If your child has consumed peanut butter (or any other nut butter) check that there isn’t any on his/her clothing.
• A copy of our Anaphylaxis and Allergies Procedures Member’s Abridged Version will be included with our MCNS Parent Information Manual as required reading before a child begins school. A signature will serve as proof that the document was read.
• MCNS recognizes the need for all children to be treated as equal and be included in all school activities. To this end, members cannot provide food items of any sort for group consumption. The only food items a member can send into the class is their own child(ren)’s snack. If food items are brought in to be shared with the class, they will not be distributed, and will be returned home.
• No food sharing is allowed.
• Children eat together in groups and are encouraged to keep their food, utensils, cups, straws and hands to themselves.
• Hands are washed before eating.
• Any spills are promptly and appropriately cleaned up, following the nursery schools sanitary policies.
• Garbage bags will be tied up promptly following snack and disposed of in accordance with the nursery school’s standard procedures.
• The eating surface is cleaned before and after eating with an appropriate cleaner, following the nursery school’s sanitary policies.
• The director will send out regular reminders to members that an attending child has an anaphylactic food allergy, encouraging the members to not provide these foods for their child(ren)’s snack. If an anaphylactic student’s food allergens are brought to school, the food allergen is confined to one area such as a separate table where it can be consumed. Alternatively, the anaphylactic child will be seated with one to-two other children who are not eating the allergenic food at a designated “safe” table. A general reminder or a reminder specific to the member who sent in the allergenic food will be sent home. The director will decide if the reminder should be specific or general. A zero tolerance (such as currently with our no nut policy) may be necessary for certain foods depending on which anaphylactic pupils are attending. If our no nut policy is violated or other zero tolerance allergens are brought into the class, the offending food will be removed and a letter sent home to the member who sent it in. If this occurs a second time, the member will be required to meet with the director to discuss the requirements. If it occurs a third time, the member will be asked to remove their child from the class until they are willing to adhere to the policy.
• Students with an allergy to insect venom are immediately removed from the area/room if a bee or wasp enters. Their auto-injector should still be easily accessed if needed.
• The classroom and toys will be cleaned regularly and every time a food allergen may have been introduced, following the nursery schools Sanitary Policies
Members are responsible to supply information on life-threatening or other conditions related to their child(ren)’s health and/or safety. At registration, all members will be asked to provide information about their child(ren)’s health, anaphylaxis, asthma, medications, or others. This must be provided within a reasonable amount of time before the child is in the care of MCNS so that appropriate Emergency Plans can be made. Once it is obtained, the director has the responsibility to begin developing a plan so it will be in place by the beginning of school. Members must provide the school with the pupil’s current, non-expired medication and/or epinephrine auto-injectors. These will be kept in a defined area that is easily accessible to all responsible adults. The child will not be able to attend unless the medications are in the classroom. It is the obligation of the member to ensure that the information in the child’s file and plan is kept up to date with the medication the child is taking. Each allergic pupil will have either an Anaphylaxis Emergency Plan or an Allergic Plan depending on the severity of their condition. These will be posted in a defined accessible location, be legible and current. The director (or an appointed teacher) will inform employees, occasional teachers, volunteers, and duty parents about each child’s plan and review it with them before they can take their position in the classroom. The General Anaphylaxis Emergency Plan will be posted above the auto-injectors in an easily understood, step by step format to enable quick implementation as required. We encourage our Members to read the document “MCNS Anaphylaxis and Allergies Policies and Procedures (Adopted and Effective May 2, 2007)” of which this current document arose available in our Policy Binder.
EPINEPHRIN AUTO-INJECTORS (EPI PEN) Epi-Pen(s) will be stored in the classroom in a plastic container on top of the microwave, out of the reach of children but easily accessible in the case of an emergency. All staff, volunteers and parents need to be aware of the Epi-Pen location The Auto-Injector will be labeled with child’s name. For field trips the Epi-Pen(s) will be brought along, unless parent advises not to because they are accompanying the child and carrying one with them.
FIRE SAFETY PROCEDURES AND EMERGENCY EVACUATION PLAN All staff, supply staff, placement students, program volunteers and duty parents will be familiar with the Fire Evacuation Policy and practice and understand their role in the evacuation if the need should arise. Written fire procedures are posted in a conspicuous place in each room used for the care of children. A fire drill is conducted at least once a month. The purpose of the fire drill is to familiarize the children as to what they should do if there was a real fire. The children are encouraged to remain calm, stop what they are doing and walk to the exit door. Staff members are to use this time to note particular problems that could arise and keep in mind the solutions or actions that are required to minimize those problems. Staff members are to be aware of where the fire extinguishers, exits and emergency lights are. Definition: Fire evacuation policies cover all serious events that may cause the Nursery School premises to be dangerous and uninhabitable. This covers fire as well as other events such as floods, chemical spills, noxious fumes, etc. Nursery School practices monthly fire drills and an annual lockdown procedure. Should any emergency arise during nursery school hours, parents will be contacted directly by phone and/or email. In the event that we need to vacate the premises of the Nursery School and Arena building, parents will be notified to pick up their children at our emergency location (McDonough’s Your Independent Grocery Store in the Mews). Emergency Evacuation Plan: • Ring a bell loudly to alert children to the emergency. • Instruct children to stop what they are doing and line up behind the teacher holding the bell at the designated exit. • The first teacher, most senior staff, will lead children outside (followed by the Duty Parent, where applicable) • The Second teacher checks for remaining children in the classroom • The Third teacher will pick up the Emergency Contact Binder, Epi Pens (when required) and attendance list, closing all doors behind her. • The group will proceed a safe distance from the building to check attendance before proceeding to the Designated Emergency Shelter location, if required. SERIOUS Designated Shelter location: McDonough’s Your Independent Grocer 1160 Beaverwood Rd, Manotick, ON
• When everyone is safely at the designated shelter the most senior staff will begin informing parents of the emergency situation. • Teachers will lead the children back to the school when the “all clear” is given by the Fire Department.
Emergency Situation In an instance of an emergency situation where there is no policy and there is an immediate question of safety for the children, the Director and/or teacher(s) on premises will make a reasonable decision to protect the safety of themselves and others around them. If other situations arise where there is a threat of an emergency, however not immediate, the Director and/or teacher(s) will connect with The Chair and/or Vice Chair and/or Board of Directors to implement an appropriate plan of action for future use.
SERIOUS OCCURRENCE POLICY AND PROCEDURES Purpose The Child Care and Early Years Act, 2014 (CCEYA) and its regulations include provisions to ensure that there is a plan to deal with any serious incidents that may affect the health, safety and well-being of children and that these serious incidents are reported to the Ministry of Education, tracked and followed up on. The Nursery School will be held accountable to the Ministry of Education, specific to demonstrating that our service delivery is consistent with all regulations to Serious Occurrences. A serious occurrence is defined under the CCEYA as: 1) The death of a child who receives child care at a licensed home premises or child care centre;
2) Abuse, neglect or an allegation of abuse or neglect of a child while receiving child care at a home premises or child care centre;
3) A life-threatening injury to or a life-threatening illness of a child who receives child care at a home premises or child care centre;
4) An incident where a child who is receiving child care at a home premise or child care centre goes missing or is temporarily unsupervised, or
5) An unplanned disruption of the normal operations of a home child care premises or child care centre that poses a risk to the health, safety or well-being of children receiving care at a home child care premises or child care centre. The following Serious Occurrences will be reported to the Ministry 1. Death of a child
2. Serious Injury (a) Caused by a service provider (b) Accidental (c) Self-Inflicted
3. Alleged Abuse/Mistreated
4. Missing Child (a) Whereabouts known (b) Whereabouts Unknown
5. Disaster on Premises (a) Fire (b) Flood (c) Long Term Power Outage (d) Outbreak (e) Lockdown (f) Detection of Carbon Monoxide (g) Other
6. Complaint about a Service Standard (a) Staffing/Ratio (b) Food (c) Sanitary practices (d) Playground (e) Adverse Water Quality (f) Lead ExceEdance (g) Staff-Child Interactions (h) Supervision (i) Microbiological Exceedance (j) Hazardous Substance (k) Missing/Stolen Files (l) Other Procedures/Reporting Process 1. Actions to be taken if a serious occurrence has occurred, or is suspected, include the following:
2. The Child will be provided with immediate medical attention when warranted.
3. A report is provided to director and president of any serious occurrence in the Nursery School right away.
4. Nursery School is required to report serious occurrences in the Child Care Licensing System within 24 hours of becoming aware of the serious occurrence. Follow all steps for reporting and procedures on-line.
5. Serious occurrence reports can be submitted or updated by site or agency delegates (supervisors and home visitors) where the licensee has chosen to enrol them in the system.
6. A Serious Occurrence Notification Form must be posted on-site about a serious occurrence that happened at the child care location for at least 10 business days.
7. The report must be kept in a secure location for at least three years from the date it is made.
8. Appropriate steps will be taken to address any continuing risks to the child’s and/or other children’s health and safety.
9. In all cases involving death, regardless of the location or circumstances, local Coroner/Police will be contacted immediately.
10. Director will fill out the serious occurrence in the Child Care Licensing System.
11. The parent or guardian of the child is informed immediately, unless the person to be notified is alleged to have abused the child, in which case Police and/or CAS are notified. Section 72 of the Child and Family Services Act, requires that a person with reasonable grounds to suspect that a child is or may be in need of protection must report that to a Children’s Aid Society.
EMERGENCY MANAGEMENT POLICY AND PROCEDURES Purpose
The Manotick Cooperative Nursery School has an Emergency Management Policy and Procedures in effect and is reviewed yearly. The purpose of this policy is to provide clear direction for staff and licensees to follow and deal with emergency situations. The procedures set out steps for staff to follow to support the safety and well-being of everyone involved and will support all individuals to manage responses and responsibilities during an emergency, resulting in the safest outcomes possible. In case of an emergency situation and once students have been moved to safety, the parents of each student will be contacted by phone and/or email to come and pick up their child at the designated shelter location, McDonough’s Your Independent Grocer. Definitions All-Clear: A notification from an authority that a threat and/or disaster no longer pose a danger and it is deemed safe to return to the child care premises and/or resume normal operations. Authority: A person or entity responsible for providing direction during an emergency situation (e.g. emergency services personnel, the licensee). Emergency: An urgent or pressing situation where immediate action is required to ensure the safety of children and adults in attendance. These include situations that may not affect the whole child care centre (e.g. child-specific incidents) and where 911 is called. Emergency Services Personnel: persons responsible for ensuring public safety and mitigating activities in an emergency (e.g. law enforcement, fire departments, emergency medical services, rescue services). Evacuation Site: the designated off-site location where shelter is obtained during an emergency. The evacuation site is used when it is deemed unsafe to be at or return to the child care centre. Licensee: The individual or agency licensed by the Ministry of Education responsible for the operation and management of each child care centre it operates (i.e. the operator).
Meeting Place: the designated safe place near the child care centre where everyone is to initially gather before proceeding to the evacuation site, or returning to the child care centre if evacuation is not necessary. Staff: Individual employed by the licensee (e.g. program staff, supervisor). Unsafe to Return: A notification from an authority that a threat and/or disaster continue to pose a danger and it is unsafe to return to the child care premises. Policy Staff will follow the emergency response procedures outlined in this document by following these three phases: 1. Immediate Emergency Response; 2. Next Steps during an Emergency; and 3. Recovery.
Staff will ensure that children are kept safe, are accounted for and are supervised at all times during an emergency situation. For situations that require evacuation of the child care centre, the meeting place to gather immediately will be located at: The Tennis Courts Located at the back of the Arena If it is deemed ‘unsafe to return’ to the child care centre, the evacuation site to proceed to is located at: McDonough’s Your Independent Grocer 1160 Beaverwood Rd, Manotick, ON
Note: all directions given by emergency services personnel will be followed under all circumstances, including directions to evacuate to locations different than those listed above.
For any emergency situations involving a child with an individualized plan in place, the procedures in the child’s individualized plan will be followed. If any emergency situations happen that are not described in this document, The Nursery School Chair, The Director or Acting Director will provide direction to staff for the immediate response and next steps. Staff will follow the direction given. If any emergency situations result in a serious occurrence, the serious occurrence policy and procedures will also be followed. All emergency situations will be documented in detail by the Director and or Staff in the daily written record. Additional Policy Statements All fire drills will be practiced on a monthly basis with the staff and children and all other more serious drills will be discussed and practiced at least once a year or as needed at a staff meeting. Phase 1: Immediate Emergency Roles and Responsibilities ResponseEmergency Situation Lockdown 1) The staff member who becomes When a threat is on, very near, or inside the child care aware of the threat must inform all other centre. E.g. a suspicious individual in the building who staff of the threat as quickly and safely as is posing a threat. possible.
2) Staff members who are outdoors must ensure everyone who is outdoors proceeds to a safe location. Staff inside the child care centre must:
• remain calm;
• gather all children and move them away from doors and windows;
• take children’s attendance to confirm all children are accounted for;
• take shelter in closets and/or under furniture with the children, if appropriate;
• keep children calm;
• ensure children remain in the sheltered space;
• turn off/mute all cellular phones; and
• wait for further instructions.
3) If possible, staff inside the program room(s) should also:
• close all window coverings and doors;
• barricade the room door;
• gather emergency medication; and
• join the rest of the group for shelter.
4) The most senior staff will immediately:
• close and lock all child care centre entrance/exit doors, if possible; and
• take shelter.
Note: only emergency service personnel are allowed to enter or exit the child care centre during a lockdown.
Hold & Secure 1) The staff member who becomes When a threat is in the general vicinity of the child care aware of the external threat must inform all centre, but not on or inside the child care premises. other staff of the threat as quickly and E.g. a shooting at a nearby building. safely as possible.
2) Staff members who are outdoors must ensure everyone returns to their program room(s) immediately.
3) Staff in the program room must immediately: • remain calm;
• take children’s attendance to confirm all children are accounted for;
• close all window coverings and windows in the program room;
• continue normal operations of the program; and
• wait for further instructions.
4) Most senior staff must immediately: • close and lock all entrances/exits of the child care centre;
• close all blinds and windows outside of the program rooms; and
• place a note on the external doors with instructions that no one may enter or exit the child care centre.
Note: only emergency services personnel are allowed to enter or exit the centre during a hold and secure. Bomb Threat 1) The staff member who becomes A threat to detonate an explosive device to cause aware of the threat must: property damage, death, or injuries E.g. phone call bomb threat, receipt of a suspicious package. remain calm; • call 911 if emergency services is not yet aware of the situation;
• follow the directions of emergency services personnel; and
• take children’s attendance to confirm all children are accounted for.
A. Where the threat is received by telephone, the person on the phone should try to keep the suspect on the line as long as possible while another individual calls 911 and communicates with emergency services personnel.
B. Where the threat is received in the form of a suspicious package, staff must ensure that no one approaches or touches the package at any time.
Disaster Requiring Evacuation 1) The staff member who becomes aware A serious incident that affects the physical building and of the disaster must inform all other staff of requires everyone to leave the premises. E.g. fire, the incident and that the centre must be flood, power failure. evacuated, as quickly and safely as possible. If the disaster is a fire, the fire alarm pull station must be used and staff must follow the centre’s fire evacuation procedures. 2) Staff must immediately: • remain calm;
• gather all children, the attendance record, children’s emergency contact information any emergency medication;
• exit the building with the children using the nearest safe exit, bringing children’s outdoor clothing (if possible) according to weather conditions;
• escort children to the meeting place; and
• take children’s attendance to confirm all children are accounted for;
• keep children calm; and
• wait for further instructions.
3) If possible, staff should also: • take a first aid kit; and
• gather all non-emergency medications.
4) Designated staff will: • help any individuals with medical and/or special needs who need assistance to go to the meeting place (in accordance with the procedure in a child’s individualized plan, if the individual is a child); and
• in doing so, follow the instructions posted on special needs equipment or assistive devices during the evacuation.
5) If possible, the site designate must conduct a walk-through of the child care
centre to verify that everyone has exited the building and secure any windows or doors, unless otherwise directed by emergency services personnel. Disaster – External Environmental Threat 1) The staff member who becomes An incident outside of the building that may have aware of the external environmental threat adverse effects on persons in the child care centre. must inform all other staff of the threat as E.g. gas leak, oil spill, chemical release, forest fire, quickly and safely as possible and, nuclear emergency. according to directions from emergency services personnel, advise whether to remain on site or evacuate the premises.
If remaining on site: 1) Staff members who are outdoors with children must ensure everyone who is outdoors returns to their program room immediately.
2) Staff must immediately:
• remain calm;
• take children’s attendance to confirm all children are accounted for;
• close all program room windows and all doors that lead outside (where applicable); • seal off external air entryways located in the program rooms (where applicable); • continue with normal operations of the program; and
• wait for further instructions.
3) Most senior staff must:
• seal off external air entryways not located in program rooms (where applicable); • place a note on all external doors with instructions that no one may enter or exit the child care centre until further notice; and
• turn off all air handling equipment (i.e. heating, ventilation and/or air conditioning, where applicable). If emergency services personnel otherwise direct the child care centre to evacuate, follow the procedures outlined in the “Disaster Requiring Evacuation” section of this policy.
Natural Disaster: 1) The staff member who becomes Tornado / Tornado Warning aware of the tornado or tornado warning must inform all other staff as quickly and safely as possible.
2) Staff members who are outdoors with children must ensure everyone who is outdoors returns to their program room(s) immediately.
3) Staff must immediately:
• remain calm;
• gather all children;
• go to the basement or take shelter in small interior ground floor rooms such as washrooms, closets or hallways;
• take children’s attendance to confirm all children are accounted for;
• remain and keep children away from windows, doors and exterior walls;
• keep children calm;
• conduct ongoing visual checks of the children; and
• wait for further instructions.
Natural Disaster: 1) Staff in the program room must Major Earthquake immediately: • remain calm; • instruct children to find shelter under a sturdy desk or table and away from unstable structures; • ensure that everyone is away from windows and outer walls; • help children who require assistance to find shelter; • for individuals in wheelchairs, lock the wheels and instruct the individual to duck as low as possible, and use a strong article (e.g. shelf, hard book, etc.) to protect their head and neck; • find safe shelter for themselves; • visually assess the safety of all children.; and • wait for the shaking to stop. 2) Staff members who are outdoors with children must immediately ensure that everyone outdoors stays away from buildings, power lines, trees, and other tall structures that may collapse, and wait for the shaking to stop. 3) Once the shaking stops, staff must: • gather the children, their emergency cards and emergency medication; and • exit the building through the nearest safe exit, where possible, in case of aftershock or damage to the building. 4) If possible, prior to exiting the building, staff should also: • take a first aid kit; and
• gather all non-emergency medications.
5) Individuals who have exited the building must gather at the meeting place and wait for further instructions.
6) Designated staff will:
• help any individuals with medical and/or special needs who need assistance to go to the meeting place (in accordance with the procedure in a child’s individualized plan, if the individual is a child); and
• in doing so, follow the instructions posted on special needs equipment or assistive devices during the evacuation.
• If individuals cannot be safely assisted to exit the building, the designated staff will assist them to Click here to enter text. and ensure their required medication is accessible, if applicable; and
• wait for further instructions.
7) The site designate must conduct a walkthrough of the child care centre to ensure all individuals have evacuated, where possible. Phase 2: Next Steps During the Emergency 1. Where emergency services personnel are not already aware of the situation, most senior staff must notify emergency services personnel (911) of the emergency as soon as possible.
2. Where the child care centre has been evacuated, emergency services must be notified of individuals remaining inside the building, where applicable.
3. If the licensee is not already on site, the site designate must contact the licensee to inform them of the emergency situation and the current status, once it is possible and safe to do so.
List of Emergency Contact Persons:
Local Police Department: Manotick- 613-236-1222 EXT 2314
Ambulance: 911
Local Fire Services: 911
Ministry of Education Program Advisor: Monique Collin: 1-800-267-5111 EXT 4038
Director: Amanda Rocque: 613-229-0550 (C)
613-258-2468 (H)
Stephanie Bousquet: 613-265-6920 (C)
Nursery School Chair: Litharitza St-Jean 613-297-5488 (C)
Manotick Arena and Community Centre: 613-692-4772
Arena Staff: Barry: 613-229-8317 (C)
1) Where any staff, students and/or volunteers are not on site, the most senior staff must notify these individuals of the situation, and instruct them to proceed directly to the evacuation site if it is not safe or practical for them return to the child care centre.
2) The most senior staff must wait for further instructions from emergency services personnel. Once instructions are received, they must communicate the instructions to staff and ensure they are followed.
3) Throughout the emergency, staff will: • help keep children calm; • take attendance to ensure that all children are accounted for; • conduct ongoing visual checks and head counts of children;
• maintain constant supervision of the children; and • engage children in activities, where possible.
4) In situations where injuries have been sustained, staff with first aid training will assist with administering first aid. Staff must inform emergency personnel of severe injuries requiring immediate attention and assistance.
Procedures to Follow When “All-Clear” Notification is Given Procedures 1) The individual who receives the ‘all-clear’ from an authority must inform all staff that the ‘all-clear’ has been given and that it is safe to return to the child care centre.
2) Designated staff who have assisted individuals with medical and/or special needs with exiting the building will assist and accompany these individuals with returning to the child care centre.
3) Staff must:
• take attendance to ensure all children are accounted for;
• escort children back to their program room(s), where applicable;
• take attendance upon returning to the program room(s) to ensure that all children are accounted for; where applicable; and
• re-open closed/sealed blinds, windows and doors.
4) The most senior staff will determine if operations will resume and communicate this decision to staff.
Communication 1) As soon as possible, The Nursery School Chair and/or Director must notify with parents/ parents/guardians of the emergency situation and that the all-clear has been given. guardians
2) Where disasters have occurred that did not require evacuation of the child care centre, parents will be contacted directly by phone and/or email.
3) If normal operations do not resume the same day that an emergency situation has taken place, The Nursery School Chair and/or Director must provide
parents/guardians with information as to when and how normal operations will resume as soon as this is determined.
Procedures to Follow When “Unsafe to Return” Notification is Given Procedures 1) The individual who receives the ‘unsafe to return’ notification from an authority must inform all staff of this direction and instruct them to proceed from the meeting place to the evacuation site, or the site determined by emergency services personnel.
2) Staff must take attendance to confirm that all children are accounted for, and escort children to the evacuation site.
3) Designated staff who have assisted individuals with medical and/or special needs with exiting the building will assist and accompany these individuals to the evacuation site.
4) The most senior staff will post a note for parents/guardians on the child care centre entrance with information on the evacuation site, where it is possible and safe to do so.
5) Upon arrival at the evacuation site, staff must:
• remain calm;
• take attendance to ensure all children are accounted for;
• help keep children calm;
• engage children in activities, where possible;
• conduct ongoing visual checks and head counts of children;
• maintain constant supervision of the children;
• keep attendance as children are picked up by their parents, guardians or authorized pick-up persons; and
• remain at the evacuation site until all children have been picked up.
Communication 1) Upon arrival at the emergency evacuation site, the Nursery School Chair will notify with parents/ parents/guardians of the emergency situation, evacuation and the location to pick up their guardians children.
2) Where possible, the Nursery School Chair will update the child care centre’s voicemail box as soon as possible to inform parents/guardians that the child care centre has been evacuated, and include the details of the evacuation site location and contact information in the message.
Phase 3: Recovery (After an Emergency Situation Has Ended) Procedures for The Director will contact staff and parents to inform them when the nursery school Resuming will reopen after an emergency. Staff will be informed through phone, email or text Normal message. The Director will update parents by placing a note on the front doors and Operations recording a new message on telephone answering system. Once normal operations at the child care centre have resumed, the Director will inform all appropriate entities
i.e.: Program Advisor, arena staff, insurance company. The date and time when normal operations may resume will be determined after consultation with: the centre supervisor/designate, the executive director, the
Ministry of Education Program Advisor and the Manotick Cooperative Nursery School Board of Director’s, police, public health inspector, fire inspector where applicable.
~ Should the program need to temporarily relocate in order to reopen, all necessary inspections by relevant parties will occur. ~Any media inquiries will be directed to the Director/Supervisor and the Board of
Director’s The Director/Supervisor will contact the insurance company to begin any processes
that need to be put in place. Procedures for Children and staff who are experiencing distress after the emergency has subsided Providing will be assessed and supported on an individual basis. Assessment will be done by Support to program staff or parents for children and by the Director for staff. Support may Children and include additional explanation of emergency, quiet space/time, consultation with a Staff who professional in dealing with a traumatic event. Experience Distress
Procedures for The Director will debrief staff, children and parents/guardians after the emergency as Debriefing soon as possible. Staff, Children and Parents/ The Director will post an information letter on the Parent Board in the classroom, Guardians post a message on Seesaw (our online communication tool) as well as send an email to everyone who was involved.
If staff and/or parents require more information the Director will arrange for a staff meeting or a parent consultation time. The time and place of this meeting will be set up by the Director to communicate the information to parents.
MEDICAL EMERGENCY PROCEDURE The Nursery School requires clear concise procedures for dealing with medical emergencies. This is to ensure that prompt and appropriate attention happens for all children during a medical emergency. This procedure will cover all medical emergencies that do not require more than basic first aid, during Nursery School hours or field trips. Such as but will not be limited to:
1. Trauma 2. Allergic reactions 3. Choking 4. Unconsciousness of either students or adults in the Nursery School Roles and Responsibilities 1. Director- the Director must be made aware of all medical conditions affecting any student in the school and will speak to the child’s parent(s)/caregiver(s) to seek additional information regarding life threatening allergies, non-life threatening food/ environmental allergies, and/or special medical needs. The Director will share all medical information with employees, parents/caregivers, volunteers and placement students involved in the program. All employees will have Standard First Aid and CPR certification.
2. The director and employees will work together in the case of any medical emergency and may provide instruction to additional adults on premise such as parent volunteers or placement students. The director or employee on site will deal with the responsibility of the child who has been affected with the emergency. All medical emergencies will be documented and the parents/caregiver will be notified of the emergency accordingly.
3. The director and/or employee will always have access to a phone during school hours and offsite on fieldtrips.
4. In the event that one of the employees, volunteers or placement student requires first aid an employee who is unaffected will provide basic first aid. If needed an adult will be directed to call 911 to request assistance. One employee, volunteer or placement student will supervise students in the program and ensure they are in a safe place.
5. Should a medical emergency require the child to be picked up the parent/caregiver will be notified. The Director, employees, and any volunteers or placement students will provide emergency contact information to the school and will be kept on file and brought off-site to field trips along with all students emergency contact information registered in the program.
ACCIDENT POLICY (BOO BOO REPORT) If a child is injured A Boo Boo Report is completed by the teacher and given to the parent/legal guardian to sign after the teacher discusses the incident with the parent/legal guardian. The signed report is kept in the child’s school file.
STAFF QUALIFICATIONS Supervisor A supervisor of a child care centre must be a member in good standing with the College of Early Childhood Education, have at least two years of experience in a licensed child care setting, and be approved by a ministry director or, in the opinion of a ministry director, be capable of planning and directing the program in a child care centre, being in charge of children, and overseeing staff. Qualified employees
• A qualified employee for any licensed age group must be a member in good standing of the College of Early Childhood Educators. • An employee who is otherwise approved by a director.
STAFF TRAINING AND DEVELOPMENT These procedures will be reviewed, implemented and monitored on a regular basis to ensure employees, volunteers, and students are aware of their roles and responsibilities and are better equipped to provide for the health, safety, and well-being of children participating in the nursery school programs
FIRST AID & CPR REQUIREMENTS The Director will have up to date CPR training All Staff at MCNS will have up to date CPR training Duty day parents or any persons counted in the Nursery Schools ratios will have up to date CPR training **Duty day parents at Manotick Co-operative Nursery School are NOT counted in the school ratios; therefore parents participating in duty days will NOT require First Aid & CPR Certification. A person is not required to have CPR certification if the director is satisfied that the person would not be able to obtain the certification due to a disability
The Child Care and Early Years Act has recently proposed changes to First Aid & CPR requirements. In the current Act it states: Section 58(2) of Ontario Regulation 137/15 sets out that every licensee shall ensure that every employee working at a child care centre and every provider of home child care or in-home services has a valid certification in standard first aid, including infant and child CPR, issued by a training agency recognized by the Workplace Safety and Insurance Board (WSIB) or otherwise approved by a director. The proposed change in the Act for 2016: For greater clarity, amend the regulation to set out that the requirement for standard first aid certification, including infant and child CPR, applies to: - Supervisors of centres; - Individuals present at the child care centre who are counted, on a regular or irregular basis, towards meeting ministry ratio requirements as set out in Ontario Regulation 137/15.
CONTINUOUS PROFESSIONAL LEARNING Manotick Co-operative Nursery School is committed to continuous learning and development for employees and volunteers. Manotick Co-operative Nursery School recognizes the value of professional development and training in motivating and retaining staff and in developing high quality, effective child care programs. Continuous Professional Learning: Refers to all learning opportunities that occur both inside and outside of the formal education system. This may include courses, webinar/blogs, workshops, conferences and Professional social networking, job shadowing, study groups, planned professional discussions with colleagues, etc.
WORKPLACE HARASSMENT POLICY Manotick Co-operative Nursery School is committed to providing an environment in which all individuals are treated with respect and dignity. Harassment will not be tolerated from any person in the preschool. The Membership, Staff and Volunteers are expected to uphold this policy, and will be held accountable by the HR Committee of School Council. Harassment, as it pertains to this policy is: • Engaging in a course of vexatious comment or conduct against a member, staff or volunteer in the preschool a comment or conduct that is known or ought reasonably to be known to be unwelcome.
• Any vexatious comment (including communication both verbal and nonverbal) written or not, whether intended to harm or not is considered harassment.
• Harassment may also relate to a form of discrimination as set out in the Ontario Human Rights Code, but it does not have to.
• Examples of harassment are: belittling a person; demeaning a person; embarrassing a person; humiliating a person; repeating a behavior they’ve been told offends; Threatening or intimidating a person. Members, staff and volunteers are encouraged to report any incidents of harassment to the Director of the School or Program Director. There will be no negative consequences for reports made in good faith. The Board of Directors will investigate and deal with all concerns, complaints, or incidents of harassment in a fair and timely manner while respecting the individuals’ privacy as much as possible. POLICE RECORDS CHECK FOR SERVICE WITH THE VULNERABLE SECTOR
A criminal reference vulnerable sector screening is a precautionary measure at Manotick Cooperative Nursery School is designed to ascertain whether employees or volunteers providing direct service to children have a criminal history which could potentially make them unsuitable for certain positions of trust. A positive response may or may not preclude employment or volunteering with Manotick Cooperative Nursery School. Manotick Cooperative Nursery School requires that all staff members, supervisors, substitute teachers, assistants, parents, caregivers, placement students (who attend at the school as part of their training, or others who attend to do community service work) and volunteers, who will have direct contact with the children, must have a Criminal Reference vulnerable sector screening through the applicant’s local Police Department/Service before beginning work or volunteer service. It is the responsibility of the parent to submit a valid Police Records Check for Service with the Vulnerable Sector to the Registrar. If a parent is a returning parent and it has been more than five years since his or her last Police Records Check for Service with the Vulnerable Sector has been done, a new check must be completed and submitted to the Registrar. The Criminal Reference Check will be mandatory for the following staff, student, and volunteer positions: 1. All employees, volunteers and placement students must all have a CRC with VSC before 2. they begin interacting with children at the Nursery School (provided they are over the age 3. of 18 years). 4. If a copy (rather than an original document) of a CRC or VSC is provided to the school, it 5. must have been completed no earlier than 6 months before the day it is obtained by the 6. Nursery School. 7. If more than 6 months, but less than 5 years have passed since the day the VSC was performed, the volunteer or placement student must also provide an Offense Declaration Form. 8. If more than 5 years have passed since the day the VSC was performed, the volunteer or 9. placement student must provide a new VSC or copy. 10.Each Offence Declaration shall be current to within 15 days of the anniversary date of the 11.previous Offence Declaration or VSC and shall address the period since the most recent 12.Offence Declaration or VSC. 13.Cost for CRC and VSC must be incurred by the employee. Volunteer parents and students 14.will receive a signed waiver from the Nursery School for verification of volunteering. 15.Information obtained through the CRC and VSC will be kept confidential. The CRC and VSC
16.will be handed in to the Director/Supervisor/Registrar to ensure confidentiality. 17.All CRC and VSC at the Nursery School will have “True Copy” written on photocopy, signed 18.and dated by the Director/Supervisor to ensure was when it was received. 19.If CRC shows any convictions that an individual is unfit to work with children including 20.convictions for any offense set out in Section 9 of the CCEYA. The employee, volunteer, 21.and/or placement student of the Nursery school will be effectively terminated.
Exceptions: 1. An employee, volunteer, or placement student may be permitted at the discretion of the Director/Supervisor to commence employment or interacting with children for the purpose of volunteering or educational placement if: a. The employee, volunteer, or placement student has applied for a VSC as soon as reasonably possible; b. A new vulnerable sector check needs to be obtained, on or before every fifth anniversary after the date of the most recent vulnerable check has been issued. In the case of a positive Police Records Check for Service with the Vulnerable Sector of a volunteer, said person will have two options. They can either explain the findings to the Chair, Vice-Chair and Registrar, and if they are not related to the following offences, they will then be allowed to participate in the nursery school. If they are related to the following offences, then the said person will have to provide an alternate person (spouse, grandparent, aunt, uncle, cousin, or friend who has a valid Police Records Check for Service with the Vulnerable Sector) to act as the duty parent for their child. As outlined in Subsection 8.10 - Past Conduct of the Child Care and Early Years Act, 2014, the following offences that will not be accepted by this agency for a direct service position with vulnerable clients include, but are not limited to the following: 1) The individual has been convicted of any of the following offences: a.i)An offence under this Act. a.ii) An offence under any of the following sections of the Criminal Code (Canada): a.ii.A. Section 151 (sexual interference). a.ii.B. Section 163.1 (child pornography). a.ii.C. Section 215 (duty of persons to provide necessaries). a.ii.D. Section 229 (murder). a.ii.E. Section 233 (infanticide). a.iii) Any other federal or provincial offence prescribed by the regulations. 2) The individual has been found guilty of professional misconduct under the Early Childhood Educators Act, 2007, the Ontario College of Teachers Act, 1996, the Social Work and Social Service Work Act, 1998 or another prescribed Act, and based on that finding, a.i)the individual’s membership in the regulatory body established under that Act was revoked and the individual has not been readmitted since that time, a.ii) a certificate or documentation issued to the individual under that Act that authorized the individual to practice was revoked and has not been reissued since that time, or a.iii) the individual’s authority to practice was restricted in any other way prescribed by the regulations. The Police Records Check for Service with the Vulnerable Sector is to be treated as a highly confidential document given the sensitive nature of the information. The Ottawa Police Service will return the PRC forms to the individual who is then responsible for providing a record of it to MCNS. Manotick Co-operative Nursery School will maintain a record of individuals who are eligible to be duty person and thus permitted to enter the classrooms. These records will be kept on file for one additional year after the member leaves the nursery school. At the end of that time it will be shredded.
Failure to follow the correct procedures will result in the return of the application unprocessed and significant delays in obtaining a completed PRC.
Please visit www.ottawapolice.ca/en/about-us/Level-3---Vulnerable-Sector-Check.asp for more information and to apply online for Vulnerable Sector Check. An offence declaration will be obtained, and signed off in every calendar year in which a vulnerable sector check is obtained. Any staff, student, and volunteer positions that is required to obtain a vulnerable sector check is required to provide the school with an offence declaration, as soon as reasonably possible, any time he or she is convicted of an offence under the Criminal Code (Canada). DEFINITIONS: Criminal Reference Check: A type of police record check that may include criminal convictions and findings of guilt under the Youth Criminal Justice Act. Offence Declaration: A written declaration signed by an individual that lists all of the individual’s convictions for offences under the Criminal Code (Canada), if any, during the period specified in the declaration. Police Record Check: A search of records that are held in police databases pertaining to a specific individual. The two types of police record checks referenced in the CCEYA are criminal reference checks and vulnerable sector checks. Vulnerable Sector Check: An enhanced type of police record check that may include criminal convictions, findings of guilt under the Youth Criminal Justice Act, outstanding charges, arrest warrants, certain judicial orders, absolute discharges, conditional discharges, other records as authorized by the Criminal Records Act, findings of not criminally responsible due to mental disorder, record suspensions (pardons) related to sexually-based offences, and non-conviction information related to the predation of a child or other vulnerable person (i.e., charges that were withdrawn, dismissed or stayed, or that resulted in acquittals). A vulnerable sector check is conducted in cases where an individual would be in an employment or volunteer position of trust or authority over children or other vulnerable persons.
OFFENCE DECLARATION Manotick Co-operative Nursery School shall obtain, from each person from whom it has previously obtained a vulnerable sector check, 1) a new vulnerable sector check, on or before every fifth anniversary after the date of the most recent vulnerable sector check; and
2) a new offence declaration, in every calendar year except a year in which a vulnerable sector check is obtained.
Each offence declaration shall address the period since the most recent offence declaration or vulnerable sector check and must be obtained by the licensee no later than 15 days after the anniversary date of the most recent offence declaration or vulnerable sector check. O. Reg. 126/16, s. 40 (2). Subsection (1) applies only if the person continues to be in a position where he or she interacts with children receiving child care at a child care centre or home child care premises. Any person from whom a licensee is required to obtain a vulnerable sector check is required to provide the licensee with an offence declaration, as soon as reasonably possible, any time he or she is convicted of an offence under the Criminal Code (Canada).
WORKPLACE VIOLENCE POLICY Manotick Co-operative Nursery School is committed to the prevention of workplace violence and is ultimately responsible for members, staff and volunteer health and safety. We will take whatever steps are reasonable to protect our members, staff and volunteers from workplace violence. Violent behaviour in the workplace is unacceptable from anyone. Everyone is expected to uphold this policy and to work together to prevent workplace violence. There is a workplace violence program that implements this policy. It includes measures and procedures to protect Members, staff and volunteers from workplace violence, a means of summoning immediate assistance and a process for members, staff and volunteers to report incidents, or raise concerns. Manotick Co-operative Nursery School as the organization will ensure this policy and the supporting program are implemented and maintained and that all members, staff and volunteers have the appropriate information and instruction to protect them from violence in the workplace. Every member, staff and volunteers must work in compliance with this policy and the supporting program. All workers are encouraged to raise any concerns about workplace violence and to report any violent incidents or threats to the program director or board of directors. There will be no negative consequences for reports made in good faith. The School Council pledges to investigate and deal with all incidents and complaints of workplace violence in a fair and timely manner, respecting the privacy of all concerned as much as possible.
IMMUNIZATION POLICY Staff and children must be immunized according to the Health Department’s Immunization Schedule (contained in the Registration Package). Tuberculosis testing will be required for participants who have spent three months (90 days) or more during the past 5 years in countries specified by the Health Department. You must fill out an immunization form from the District Health Office before your first visit to the school takes place, indicating the date that each vaccination was given. This is a regulation of the Ontario Day Nurseries Act and the City Health Department. Children who have not had the necessary vaccinations can be withdrawn from the school until the vaccinations are up-to-date. An Affidavit of Non-immunization form is also available from Ottawa Public Health. We follow the recommendations of the City of Ottawa Health Department for childcare facilities regarding the prevention of Hepatitis B and HIV infection.
SANITARY PRACTICES POLICY AND PROCEDURES A clean environment should be provided for the children to minimize the spread of germs and diseases. Parents, volunteers and staff will be informed and are to notify the Director of any confirmed communicable diseases. The Nursery School follows procedures set out by the Ottawa Public Health Department regarding exclusion due to communicable disease. Definition of Sanitary “Sanitary” encompasses any and all activities that involve eating areas, cleanliness of the school facilities and the prevention and spreading of communicable diseases. Procedures The Director is responsible for ensuring that the following steps are followed to maintain a sanitary/clean environment: • Hand washing: a pump-style soap dispenser of liquid soap and single use disposable paper towels are to be used. • Children, staff and duty parents must wash their hands after toileting, before eating or preparing food. • A hand-washing poster is mounted in the bathroom. Snack Area Preparation: • Duty parent is required to wash hands properly before disinfecting the snack area
• Tables are to be wiped before and after snack time, with a pre-mixed spray of bleach and water. This should not be done in the immediate presence of children (ie: wait until they go to Circle). Tables should then be wiped with paper towels.
• The refrigerator must be equipped with a thermometer to monitor temperature. Equipment and Furnishings: • Toys will be disinfected once a month and on a daily basis when necessary (ie: when a child mouths or sneezes on a toy, during a communicable disease outbreak)
• Laundry is to be done bi-weekly or as needed
• Soap dispensers are to be emptied and disinfected prior to refilling Physical Environment: • Floors will be swept and carpets vacuumed daily and as necessary
• Floors will be washed daily and as necessary, with disinfectant cleaner
• Garbage will be removed at least once a day
• Bathrooms will be disinfected daily
• Water in the water table must be disinfected (1 ml bleach per litre water) prior to use. Water must be changed daily.
• Outdoor sandboxes will be checked daily for animal droppings and garbage. This is a part of the Playground Inspection Policy.
Illness: • Parents will be notified of all confirmed cases of communicable diseases and symptoms posted.
• Children will be separated from the group if they display fever, diarrhea, unexplained rash or discharge from ears/eyes.
Diapering: The teachers at MCNS are happy to support your child through the toilet training process. We ask that children be in pull-ups while still having regular accidents. It is important that you assist your child in trying to use the toilet before leaving home for school. Please note that MCNS does not provide diapers or wipes. It is the parents’ responsibility to provide all diapers and wipes for their child. All supplies necessary for changing diapers are found in the bathroom at the change station. Staff and adults follow the diapering procedure as received from the Ministry of Children and Youth Services. Staff washes their hands before and after diapering. The soiled diaper is disposed of. The child’s diaper area is cleaned with disposable wipes. The change table is cleaned with disinfectant spray (bleach and water) before and after the child is diapered. Children wash their hands after using the toilet, and after the diapering routine.
PROHIBITED PRACTICES POLICY The regulations of the Child Care and Early Years Act prescribe standards of behaviour management which must be followed by staff employed at the Manotick Co-operative Nursery School and by parents, caregivers, students, program visitors and volunteers fulfilling their responsibilities within the school. Behaviour management practices should be:
• Used in a positive and consistent manner.
• Implemented as soon as possible after the inappropriate behaviour.
• Appropriate to the developmental level of the child.
• Related to the inappropriate behaviour.
• Designed to assist the child to learn appropriate behaviour.
• Discussed with a parent if a difficult situation arises with a child. Staff, students, parents, program visitors and volunteers are asked to look to the teachers in the classroom for direction. When necessary:
• Reinforce the desired behaviour – both verbal and nonverbal.
• Redirect to another closely supervised activity.
• Discuss and explain the logical consequences.
• Give positive verbal reminders regarding inappropriate behaviour.
• Channel the child’s energy to another area (diversion). The following forms of behaviour management shall not be permitted:
• Corporal punishment of a child.
• Deliberate harsh or degrading measures that would humiliate a child or undermine a child’s self-respect.
• Deprivation of a child of basic needs including food, shelter, clothing or bedding.
• Locking a room, structure or exits of the school for the purpose of confining a child. Adherence with this policy is guaranteed by the following monitoring procedures:
• Regular observation.
• Annual review of the policy with each individual involved in the school.
• Signed confirmation of review and understanding.
• Written performance evaluations for teachers and program assistants which specifically address the management of children’s behaviour. Failure to comply with the Behaviour Policy may result in immediate disciplinary action which may include verbal warning, written warning, dismissal and/or expulsion, dependent on circumstances.
BEHAVIOUR MANAGEMENT All staff, placement students and volunteers are expected to comply with the programs stated policies and procedures and the requirements of the Child Care Early Years Act, 2014. Failure to comply will result in termination. For Employees 1. A verbal warning
2. A written warning
3. Dismissal
For Placement Students and Volunteers 1. A Verbal warning
2. A written warning
3. Dismissal
When determining which disciplinary measure will be taken, the following criteria will be considered by the Director/President: 1. Seriousness of the offense
2. Actual or potential risk, or harm to the child
3. Frequency of the occurrence
4. Previous disciplinary action taken
5. Past or recent occurrences of the employee, placement student or volunteer
When action is necessary, it will be taken IMMEDIATELY by the Director/President for employees, placement students and volunteers. In the case, the Director is accused the Board of Directors will take IMMEDIATE action. Monitoring Behaviour Management Practices The following practices are in place to help ensure that only preferred behaviour management practices are used: 1. An overview of the behaviour management practices will be completed with employees, placement students and volunteers upon date of hire and/or commencing any role in the program.
2. Behaviour Management Policies and Procedures will be signed and dated by all staff, placement students, and volunteers on an annual basis.
3. Regular observation of employees, placement students and volunteers will be completed on an ongoing basis by the director and staff, and when needed by the president.
4. All complaints regarding behaviour management practices will be investigated and acted upon by an immediate supervisor/director and if needed by The Manotick Co-operative Nursery School Board of Directors. Serious occurrence procedures will be followed when required. A record of the monitoring of behaviour practices will be kept on file. Records will contain information including dates of observation of employees, placement students and volunteers if needed; type of occurrence; and any action that was taken, as well as summaries and discussion of complaint containing unusual behaviour. Records will be kept where only the Director and President can obtain due to confidentiality. Records will be kept for 3 years.
Review and Sign Off The director of the Nursery School will review the behaviour management policy annually to ensure that everything is up to date. A review date will be found in the sign off sheet. Record Retention -All records related to the review and sign-off The Program Statement and Implementation Policies as well as the monitoring of behaviour management practices, will be kept on file at the Nursery School for 3 years.
ANNUAL REVIEW OF POLICIES AND PROCEDURES The MCNS’s behaviour management policies must be reviewed and signed off by each staff member, parent, student or volunteer prior to working with any preschool children for the first time and on an annual basis thereafter. The Director and the Chair of the Board of MCNS must review the behavior management policy annually to ensure that it remains appropriate and up to date. A record of the date of review will be kept in the MCNS Board Meeting Minutes.
CHILDCARE SUPERVISION POLICY FOR EMPLOYEES, VOLUNTEERS AND PLACEMENT STUDENTS
Volunteers and students play an important role in supporting staff in the daily operation of licensed child care programs. This policy for the supervision for employees, volunteers and students is in place to help support the safety and well-being of children attending the Manotick Cooperative Nursery School. Requirements under the Child Care Early Years Act (CCEYA) O. Reg. 137/15 11.1 under the CCEYA states that every operator shall ensure that every student or volunteer at a child care centre it operates is supervised by an employee and is not permitted to be alone with any child who receives child care at the centre. Policy 1. No child will be supervised by a person under 18 years of age 2. Direct unsupervised access (i.e. when an adult is alone with a child) is not permitted for people who are not employees of the centre. 3. Volunteers and/or students must be supervised by an employee at all times 4. Placement students are not counted in the staffing ratios of the centre. 5. Volunteers are not counted in staffing ratios of the centre. 6. RECE’s and ECA’s are responsible for supervising volunteers and/or students in their respective classrooms Procedures under the CCEYA Applicable to Volunteers and Students Volunteers and students will meet the following CCEYA requirements:
• Behaviour management policies and procedures will be reviewed with and signed off by volunteers and students who will be providing care or guidance at the centre before they begin and at least annually afterwards; • Individualized plan(s), Anaphylaxis plan (s) and the emergency procedures will be reviewed with and signed off by volunteers and students who will be providing care or guidance at the centre before they begin and at least annually afterwards; • The supervision policy for volunteers and students will be reviewed with volunteers and students who will be providing care or guidance at the centre before they begin and at least annually afterwards; Vulnerable Sector Screenings are required for all volunteers having direct contact with children in the centre every five years, however need to complete an Offence of Declaration annually.A student who is registered with a recognized institution (Algonquin, Cité etc.) can use the vulnerable sector check document for all three field placements, unless it is over 5 years old.
Roles and Responsibilities Supervisor Ensure that the policy is reviewed with employees before they begin their employment and at least annually afterwards; and with volunteers or students who will be providing care or guidance at the centre before they begin and at least annually afterwards. Provide an orientation (see below) to all volunteers and students who will be providing care or guidance to children at the centre as well as ongoing mentoring, support and monitoring. Designate a lead RECE for each group of children in the centre who will be responsible to supervise volunteers and students when applicable and ensure this staff person’s responsibilities in regard to volunteers and students is clear. Volunteers and students review all required policies, procedures and documentation before they begin to provide care or guidance to children at the centre and where applicable, at least annually afterwards. Participate in an orientation with the supervisor before they provide care or guidance to children at the centre. Operator Ensure that the operator’s insurance covers volunteers and students. Review the policy at least annually to ensure that it remains current. Ensure that the policy is reviewed with employees before they begin their employment and at least annually afterwards; and with volunteers or students who will be providing care or guidance at the centre before they begin and at least annually afterwards.
Orientation Procedures An orientation will be provided to help volunteers and students understand the operation of the child care program and the expectations for their placement/volunteer experience. It will include the required policy and procedure reviews set out in the Day Nurseries Act as noted on page one of this policy. It should also include at least the following:
• A tour and orientation to the centre both indoors as well as the playground area • A review of the emergency evacuation procedures • A review of the centre's Policy and Procedures manual • A discussion regarding the needs of individual children (e.g. special needs, allergies etc.) • A review of the centre's parent handbook • An orientation to the location and use of the Ontario Child Care Licensing Day Nurseries Manual
PLAYGROUND SAFETY POLICY POLICY All nursery school staff, including volunteers and students, must ensure that children are provided with a safe outdoor environment that promotes creative and constructive play. The staff ratio must be maintained at all times in the playground area. The safety of the nursery school outdoor play area is defined in conformance with CSA Standard CSA Z614-98. RESPONSIBILITIES All staff, including volunteers, placement students and all members of the Board of Directors of the Manotick Co-operative Nursery School is required to read and understand their duties with regard to this Playground Safety Policy. It is the responsibility of the Director to ensure that all staff and the Playground and Maintenance Coordinator submits a signed copy of the policy to be kept on file in the Playground Safety Log. DEFINITIONS The Manotick Co-operative Nursery School outdoor play area is contained within the fenced perimeter immediately to the south of the nursery school along the west side of the Manotick arena building (measuring approximately 120’ by 30’) and is accessible directly via the door at the south exit of the school. This space is also accessible from the arena parking lot through a gate at the south of the outdoor play area which is to be kept latched at all times. All new equipment, renovations, repairs or replacements within these areas will be installed to meet CSA Standard CSA Z614-98. Confirmation of such conformance is to be maintained on file, verifying that all changes meet the Standard and is verified in writing by a Certified Safety Inspector. In accordance with CSA standard CSA Z614-98, public playground equipment is defined as: “a play structure/equipment with at least one designated play surface, anchored to the ground or not intended to be moved, meant for use in play areas of schools, parks, child care centres, multiple family dwellings, private resorts, recreation developments, restaurants and other areas of public use. Contained within the Manotick Co-operative Nursery School outdoor play are is a play structure manufactured by Little Tykes, owned by the City of Ottawa, constructed, and installed to conform to CSA Z614-98. 14 PROCEDURES To ensure the ongoing safety of the children, the Manotick Co-operative Nursery School undertakes regular inspections of the outdoor play area. The Nursery School also undertakes regular maintenance of protective surfaces within the fenced play area to provide acceptable shock-absorbing performance through raking, lifting and redistributing sand. Documentation of the regular inspections is to be maintained within the Playground Safety Log. The Playground Safety Log will include the following elements: Playground Equipment Change Reports The Playground Equipment Change Reports will contain a record of repairs, removal and installation of equipment. This is to include the date of the change, a description of the change, and documentation from the company providing the equipment, and certification of conformance to CSA Z614-98 if applicable. Injury Log Dates and description of accidents and/or injury specific to the outdoor playground will be kept separate from other accident reports within the Playground Safety Log. Daily Visual Inspections On each day that the Nursery School children are scheduled to use the outdoor playground, the teacher responsible on that day will conduct a visual inspection of the outdoor playground prior to use by the children per the daily inspection checklist. The completed checklist is dated and filed in the Playground Safety Log. Any actions arising from the inspection are to be dealt with according to procedures in Section 5.
Monthly Inspections Once per month, a staff person from Manotick Co-operative Nursery School or a member of the Playground Committee shall inspect the playground in accordance with the comprehensive Monthly Inspection Checklist. A copy of the monthly inspection report will be filed in the Playground Safety Log with clear indication of actions taken and actions outstanding. It is the responsibility of the Playground and Maintenance Coordinator to ensure these inspections are carried out promptly and the reports filed in the Playground Safety Log. Any actions arising from the inspection are to be dealt with according to the procedures in Section 5. Seasonal Maintenance Inspections Once in spring and again in fall, members of the Playground Committee shall inspect and prepare the playground for summer and winter use. The Seasonal Inspection will be done in accordance with the comprehensive Monthly Inspection Checklist. A copy of the seasonal inspection report will be filed in the Playground Safety Log with clear indication of actions taken and actions outstanding. It is the responsibility of the Playground and Maintenance Coordinator to ensure these inspections are carried out promptly and the reports filed in the Playground Safety Log. Any actions arising from the inspection are to be dealt with according to the procedures in Section 5. Annual Comprehensive Inspection and Written Report Each year, a certified playground inspector will complete a comprehensive inspection and written report. A copy of the report will be provided to the Manotick Co-operative Nursery School and included in the Playground Safety Log. Any actions arising from the inspection are to be dealt with according to the procedures in Section 5. Implementation of Actions to ensure Playground Safety It is the responsibility of the staff performing the daily visual inspection to take actions that can be accomplished immediately to correct safety issues within the playground without interfering with their teaching duties. Such actions may include: removal of hazardous debris, litter, strings or ropes of any kind. If the situation in the playground makes play unsafe, the affected area will be set off limits or outdoor play will be cancelled until the safety concern is resolved. It is the responsibility of the school Director to review the status of all inspection reports and to ensure all defects and problems are documented in the Playground Safety Log. It is the responsibility of the Director to bring defects to the attention of the Playground and Maintenance Coordinator. It is the responsibility of the school Director to ensure that all reasonable steps shall be taken to bar access to the defective equipment until it is repaired. Cordoning off the defective area must be done in a safe manner. Ropes and plastic tape cannot be used. If some areas of the playground remain in use by the children of the Nursery School, the entire playground must be supervised at all times. It is the responsibility of the Playground and Maintenance Coordinator to document a plan of action in the Playground Safety Log and ensure execution of that plan in a timely manner. The Board of Directors shall review all outstanding action items at its regular Board of Directors meetings to ensure that all issues are being resolved satisfactorily and in a timely manner.
DUTY TO REPORT The staff at Manotick Co-operative Nursery School will review the Professional Advisory – Duty to Report, provided by the College of Early Childhood Educators on a yearly basis. The review date is recorded on our Duty to Report sign-off record. The staff will understand that Section 72 of the CFSA (Child and Family Services Act 1990) imposes a duty for everyone, including RECE’s where there are reasonable grounds to suspect one or more of the following in respect to a child: • Physical harm
• Sexual harm
• Emotional harm
• Abandonment
• Acts of criminal Nature
• Sexual Exploitation
• Family Violence
The RECE’s at Manotick Co-operative Nursery School who have a duty to report situation will make the report directly to the Child and Family Services.
PARENT ISSUES AND CONCERNS POLICY AND PROCEDURES Purpose The purpose of this policy is to provide a transparent process for parents/guardians, the child care licensee and staff to use when parents/guardians bring forward issues/concerns. Definitions Licensee: The individual or agency licensed by the Ministry of Education responsible for the operation and management of each child care school it operates (i.e. the operator). Manotick Cooperative Nursery School is the licensee. Staff: Individuals employed by the licensee (e.g. program room staff). Amanda Rocque, Stephanie Bousquet, Danielle Flegg, Sharon Sangster POLICY General Parents/guardians are encouraged to take an active role in our child care center and regularly discuss what their child(ren) are experiencing with our program. As supported by our program statement, we support positive and responsive interactions among the children, parents/guardians, child care providers and staff, and foster the engagement of and ongoing communication with parents/guardians about the program and their children. The nursery school staff are available to engage parents/guardians in conversations and support a positive experience during every interaction. All issues and concerns raised by parents/guardians are taken seriously by all staff and the owners of Manotick Cooperative Nursery School and will be addressed. Every effort will be made to address and resolve issues and concerns to the satisfaction of all parties and as quickly as possible. Issues/concerns may be brought forward verbally or in writing. Responses and outcomes will be provided verbally, or in writing upon request. The level of detail provided to the parent/guardian will respect and maintain the confidentiality of all parties involved.
An initial response to an issue or concern will be provided to parents/guardians as soon as possible and at most within 1-2 business day(s). The person who raised the issue/concern will be kept informed throughout the resolution process. Investigations of issues and concerns will be fair, impartial and respectful to parties involved. Confidentiality Every issue and concern will be treated confidentially, and every effort will be made to protect the privacy of parents/guardians, children, staff, students and volunteers, except when information must be disclosed for legal reasons (e.g. to the Ministry of Education, College of Early Childhood Educators, law enforcement authorities or a Children’s Aid Society). Conduct Our school maintains high standards for positive interaction, communication and role-modeling for children. Harassment and discrimination will therefore not be tolerated from any party. If at any point a parent/guardian, provider or staff feels uncomfortable, threatened, abused or belittled, they may immediately end the conversation and report the situation to the supervisor and/or licensee. Concerns about the Suspected Abuse or Neglect of a child Everyone, including members of the public and professionals who work closely with children, is required by law to report suspected cases of child abuse or neglect. If a parent/guardian expresses concerns that a child is being abused or neglected, the parent will be advised to contact the local Children’s Aid Society (CAS) directly. Persons who become aware of such concerns are also responsible for reporting this information to CAS as per the “Duty to Report” requirement under the Child and Family Services Act. For more information, visit http://www.children.gov.on.ca/htdocs/English/childrensaid/reportingabuse/index.aspx Procedures Nature of Issue or Steps for Parent and/or Guardian to Steps for Staff and/or Licensee in Concern Report Issue/Concern: responding to issue/concern: Program Raise the issue or concern to Room-Related ● the classroom staff directly ● Address the issue/concern at the Example- schedule, time it is raised toilet training, or or indoor/outdoor ● the supervisor or licensee: ● arrange for a meeting with the program activities, Amanda Rocque and/or Stephanie parent/guardian within 1-2 business days. feeding Bousquet Document the issues/concerns in detail. arrangements, etc. Documentation should include:
● the date and time the issue/concern General, School- Raise the issue or concern to was received; or ● the supervisor or licensee: ● the name of the person who Operations-Relate Amanda Rocque and/or Stephanie received the issue/concern; d Bousquet ● the name of the person reporting the Example- child care issue/concern; fees, hours of ● the details of the issue/concern; and operation, staffing, ● any steps taken to resolve the waiting lists, menus, issue/concern and/or information given to etc. the parent/guardian regarding next steps or Staff, Supervisor, Raise the issue or concern to referral. and/or Provide contact information for the ● the individual directly Licensee-Related appropriate person if the person being or notified is unable to address the matter. ● the supervisor or licensee: Ensure the investigation of the Amanda Rocque and/or Stephanie issue/concern is initiated by the Bousquet appropriate party within 1- 2 business days All issues or concerns about the or as soon as reasonably possible conduct of staff etc. that puts a child’s thereafter. Document reasons for delays in health, safety and well-being at risk writing. should be reported to the supervisor Provide a resolution or outcome to the
as soon as parents/guardians parent(s)/guardian(s) who raised the become aware of the situation. issue/concern. Student- / Raise the issue or concern to Volunteer-Related ● the staff responsible for supervising the volunteer or student or ● the supervisor and/or licensee: Amanda Rocque and/or Stephanie Bousquet ● All issues or concerns about the conduct of students and/or volunteers that puts a child’s health, safety and well-being at risk should be reported to the supervisor as soon as parents/guardians become aware of the situation. Escalation of Issues or Concerns: Where parents/guardians are not satisfied with the response or outcome of an issue or concern, they may escalate the issue or concern verbally or in writing to Litharitza St-Jean (Chair) or Amanda Rocque (Director) and or Stephanie Bousquet , Manotick Cooperative Nursery School, #3 5572 Doctor Leach Drive Manotick, Ontario Issues/concerns related to compliance with requirements set out in the Child Care and Early Years Act., 2014 and Ontario Regulation 137/15 should be reported to the Ministry of Education’s Child Care Quality Assurance and Licensing Branch. Issues/concerns may also be reported to other relevant regulatory bodies (e.g. local public health department, police department, Ministry of Environment, Ministry of Labour, fire department, College of Early Childhood Educators, Ontario College of Teachers, College of Social Workers etc.) where appropriate. Contacts: Litharitza St-Jean (Chair) or Amanda Rocque, RECE, Director and/or Stephanie Bousquet , Manotick Cooperative Nursery School, Mailing Address: #3 5572 Doctor Leach Drive Manotick, ON. Phone: 613-692-2188 Email: [email protected] Ministry of Education, Licensed Child Care Help Desk: 1-877-510-5333 or [email protected] College of Early Childhood Education: 1-888-961-8558 www.college-ece.ca Public Health: 613-580-6744
SOCIAL MEDIA POLICY This Social Media Policy applies to parents, members of staff, students, Board of Directors and volunteers at Manotick Co-operative Nursery School. This policy includes (but is not limited to) the following technologies: • Social networking sites e.g. Facebook, Twitter
• Blogs
• Discussion forums
• Collaborative online spaces
• Media sharing services e.g. You Tube
As part of our duty to safeguard children it is essential to maintain the privacy and security of all our families. We therefore, require that: • No photographs taken within the nursery school, or at any nursery school events with the children are to be posted for public viewing. (This excludes those photographs taken by staff for learning journals, for display in the settings or on the website if parental permission is given).
• No public discussions are to be held or comments made on social media sites regarding the nursery school, children, staff or school business (except appropriate use for marketing fundraising events) or that could be constructed to have any impact on the nursery school’s reputation or that would offend any member of staff or parent using the nursery school.
• In order to ensure professional boundaries nursery school staff, students or volunteers should not accept personal invitations to be friends from parents, caregivers and other professionals that use the nursery school unless they know them in a personal capacity.
• We will act in the best interest of the whole community and honour our duty of care to our children.
Any member of staff, student or volunteer found to be posting remarks or comments that breach confidentiality or that is deemed to be of a detrimental nature to the nursery school or other employees, or posting / publishing photographs of the setting, may face disciplinary action. Any comment deemed to be inappropriate will be reported to the Board of Directors immediately. We would like parents to work alongside the setting to maintain the privacy and security of all staff, children and volunteers. We therefore, require that parents: • Demonstrate courtesy and respect for staff, other parents and children when comments are placed on social networking sites.
• Use appropriate language when discussing Manotick Co-operative Nursery School
• Address any issues or concerns regarding the Manotick Co-operative Nursery School directly with the Director or the child’s teachers.
• Not to use social network sites to make derogatory comments or post photographs which could bring staff into disrepute, including making comments about children, parents and staff members.
• Not to post photographs of other peoples child(ren)’s photographs on social network sites without their permission.
General guidelines for using social media 1. Remember that no information sent over the web is totally secure and as such if you do not wish the information to be made public refrain from sending it through social media.
2. Maintain professionalism, honesty and respect. Apply a good judgement test for every social media post you make.
PRIVACY POLICY Manotick Co-operative Nursery School is committed to protecting your privacy and procedures are followed to ensure that we honour the privacy of all our members. This policy tells you more about the ways we collect, manage and protect your personal information. What information do we collect and how is it used? In order to serve you effectively we need to have a certain level of basic personal information on file. When your child is enrolled in a program we obtain all the information that we need directly from you, which will include names, address, phone numbers, emergency contact information, e-mail addresses, photo release consent, medical information and police record checks for all duty parents. Most of this paperwork is necessary to comply with Ministry requirements. You will also be asked to complete a child profile which will be used only by teaching staff to gain an understanding of your child’s needs. The information that you provide us with is used to process your registration. We will also use your contact information as a means of communicating with you. Information will also be used to help us manage and administer our programs, including coordination of volunteers. Consent By providing us with this information we will assume that you consent to our collection, use and disclosure of information for the purposes identified in this privacy policy Disclosure of personal information We will keep all personal information confidential and we will not use your personal information for reasons other than those for which it has obtained the consent of the individual. We will not disclose personal information to any third party, unless required by law. Safeguarding personal information MCNS will take steps to protect personal information against loss or theft as well as unauthorized access, disclosure, copying, use or modification.
COMPLIANCE AND CONTRAVENTION OF MONITORING POLICIES AND PROCEDURES AND INDIVIDUALIZED PLANS
The Manotick Cooperative Nursery School will ensure that there is a written process that sets out how compliance and contraventions with the policies, procedures and individual plans will be monitored on an ongoing basis, recorded and addressed. All Policies, Procedures and Individual Plans are and will be reviewed with employees before they begin their employment and with volunteers and students before they begin their volunteer time or placement. Everyone will review these documents annually and at any other time when changes are made to a policy, procedure or individualized plan. A record will be kept with the following information: ● the date of the review,
● the printed name and signature of the person reviewing the document,
● and the Director/ Supervisor signature
The Director/Supervisor monitors staff, families and volunteers’ compliance with the policies and procedures. In the event of non-compliance with any of the school’s policies and procedures, the Director/Supervisor will notify the contravening person. In addition, the Board of Directors will be kept informed of conflicts by the Supervisor’s reports at each board meeting (individual details and names will be withheld unless it becomes a more serious issue).
The Manotick Cooperative Nursery School will ensure that written records of compliance and contraventions are kept in a secure staff file or in a general contravention file for at least 3 years. The procedures for responding to non-compliance are as follows: Non-compliance by a Duty Parent/Volunteer/Student: • The Director/Supervisor provides a written or verbal warning advising the individual either to comply with policies and procedures, or temporarily cease participation at the school. In the event of a Duty Day participant, a replacement would have to be used (at the expense of the participating family).
• If compliance is still not possible, the Director/Supervisor will discuss the case with the Board of Directors.
• The Board votes on whether the violating volunteer must permanently cease participation at the school until compliance with policies and procedures is possible.
• For serious allegations, the participating individual and perhaps the whole family may be asked to leave the premises immediately, either temporarily or permanently, without refund except for that allowed by the school’s refund policy.
Non-compliance by a Staff Member: The school will take the following steps for staff that have difficulty or refuse to practice the school’s policies and procedures: • The Director/ Supervisor will discuss the non-compliance issue with the staff member to identify the difficulty and reasons for it; discussing the implications with respect to the child; specifying ways to employ positive methods of behaviour management; and putting the results of the discussions in a written report that is signed by both parties.
• Impose a two-week trial period, which takes place under the close observation of the Director/ Supervisor, to comply with the policies and procedures and improve their methods.
• Review the performance after the two-week trial period. If there is no notable improvement and the staff member fails to comply or clearly disagrees with the philosophy, the Director/Supervisor and the Nursery School Chair will advise the Board of Directors and initiate termination procedures.
STATEMENT OF UNDERSTANDING PROGRAM: Manotick Cooperative Nursery School I have reviewed and agree to abide by the Parent Handbook that has been developed for this program. Additionally, I am familiar with the Prohibited Practices Policy. I understand that contravention of the Program Statement and Prohibited Practices Policy are serious matters that will warrant implementation of disciplinary measures, including consideration of dismissal.
______Name of Staff Member, Duty Parent, Volunteer or Student Position Date
______Name of Individual Conducting Review Operator/Supervisor Date Office Use New Employee: Prior to Employment Volunteer/Student: Prior to Placement
POLICIES AND PROCEDURES MANUAL AGREEMENT LETTER I have read the Policy and Procedures Manual for Manotick Co-operative Nursery School. In working towards a cooperative environment, I do agree to abide by these policies and procedures to retain my child’s space in the nursery school program.
Signature of Parent/Guardian______
Child’s/Children’s Name(s) ______
Class______Date______