Annual Report

STRENGTHENING CAPACITIES FOR DISASTER RISK REDUCTION AND INCREASING RESILIENCE IN
COMMUNITIES OF CAYLLOMA, AREQUIPA.

ANNUAL REPORT

OCTOBER 2018 – SEPTEMBER 2019

GENERAL PROJECT INFORMATION

STRENGTHENING CAPACITIES FOR DISASTER RISK

Project Title

REDUCTION AND INCREASING RESILIENCE IN COMMUNITIES OF CAYLLOMA, AREQUIPA.

Award number Registration number Start date

72OFDA18GR00319 REQ-OFDA-18-000751 October 01, 2018

Duration

15 months

Country / region: Reported period: Date of report:

Peru / department of Arequipa, province of Caylloma. April 2019 – September 2019 October 23, 2019. Adventist Development and Relief Agency International - ADRA INTERNATIONAL Debra Olson, Program Manager, Program Implementation Unit. Nestor Mogollon, Director of Monitoring and Evaluation. Adventist Development and Relief Agency Perú – ADRA Perú Víctor Huamán, project manager.

Report for:

cell phone: 51 - 997 555 483 - email: [email protected] Erick Quispe, local coordinator.

Report by:

cell phone: 51 - 966 315 430 - email: [email protected]

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

1. EXECUTIVE SUMMARY

Since 2016 the Sabancaya volcano has registered permanent eruptive activity with emissions of gases, ashes and earthquakes, which together with other natural phenomena such as frosts, intense rains and landslides, interrupt local development and affect thousands of people in the province of Caylloma. For this reason, the project aims to integrate disaster risk reduction into institutional management tools of local governments in the Province of Caylloma, with the participation of the population and collaboration at the regional and national levels.

The project called "Allichakusun ante desastres" (“Prepared for disasters”) is implemented in two sectors and the reached for the length of award is: (1) agriculture and food security with 545 beneficiaries, and (2) disaster risk reduction policy and practices with 10,014 beneficiaries sensitized, 392 beneficiaries trained, and 339 beneficiaries (54 belong to the community) involved in the development of contingency plans and others.

In order to improve agriculture and food security in vulnerable agricultural populations, farmers' households were sensitized, trained and encouraged to implement in their homes (1) an Emergency Family Plan, (2) Emergency backpack, bag or lliclla¹with basic elements of first need, and (3) have food for emergency or disaster situations. In alliance with the Colca Valley Board of Users (of irrigators), the population was summoned to develop the "Allichalusun Family" contest.

Sensitization to DRR issues was carried out through various strategies and local media, which were selected after a communicational diagnosis. The project identified nine awareness-raising strategies, such as: messages and recommendations on social networks, production of testimonial videos with beneficiaries, awareness-raising parades, promotion and participation in drills, information fairs with models, costumes and puppets, local radio programs on DRR, among others.

Local authorities, officials and leaders, as well as young volunteers, strengthened their capacities in the management of instruments for disaster risk reduction, with the participation of regional technical and scientific institutions such as CENEPRED, INDECI, IGP, and INGEMMET.

A Provincial Emergency Operations Center (COEP) was implemented, with furniture and computer equipment,

communication,

information

technology,

radio

transmitter, portable VHF radio-repeater, electric auto generator, etc., for a better response to emergencies or disasters at the local level.

Four low temperature contingency plans were prepared (03 district and 01 provincial). A Multi-Hazard Risk Scenario and the Provincial Disaster Risk Prevention and Reduction Plan are being developed. These are being developed with the participation of the community and local stakeholders, with 54 people belonging to the community are participating in discussions of DRR strategies, and 51 organizations and institutions involved.

Figure 1: [left] Technical Secretary (with lliclla) of Civil Defense and [right] volunteer in training workshop.

¹Lliclla: It is a woven blanket worn by women in the Peruvian Andes with multiple uses.

2. PROJECT AREA INFORMATION

The project team is installed in the capital of the province of Caylloma, Chivay, which is a centrally located town between the margins of the Colca Canyon, and connects to the capital of the Arequipa region located 166 km away. On the left margin of the Colca Canyon are the districts of Yanque, Ichupampa, Achoma, Maca, Cabanaconde, and Huambo, and on the right margin Coporaque, Lari and Madrigal. However, the districts of Huanca and Lluta are accessed from Arequipa.

3. RESULTS ACHIEVED BY TECHNICAL SECTOR

3.1

SUMMARY OF BENEFICIARIES REACHED BY THE PROJEC

Target

for the reporting period

Reached in

the reporting period

Cumulative Cumulative
% Reached in

the reporting period

TECHNICAL SECTOR
Target for

the length of award

Reached

(Beneficiaries)

SECTOR 1

Subsector 1

485

530

109%

500

545

SECTOR 2 Subsector 1 Subsector 2 Subsector 3
2500 300 50

9571 392 54
382,8 % 130,6 %
108 %

3000 300
50

10,014
392 54

3.2

SECTOR 1: AGRICULTURE AND FOOD SECURITY

%

Cumulative Cumulative

Target

Reached

in the reporting period

SECTOR 1 - Subsector 1: Improving Agricultural Production/Food Security
Reached

Target for

the length of award

Reached

Indicator 1: Number of months of household food self-sufficiency as a result of improved agricultural production programming.

4

0

0%

4

0
Indicator 2: Number of people directly benefiting from improving agricultural production and/or food security activities.

485

530

(309 men,
221

109%

500

545

(321 men,
224 women) women)

Indicator 3: Number of kg of food processed and/or preserved using the techniques promoted by the project.
4950 Kg
30%

512 Kg

10,3%

(²)

4950 Kg
30%

512 Kg

4,4 %

Indicator 4: Percentage of

4,4 %

15%

(³)

attendees that are applying the

ancestral techniques of processing and conservation of foods.

²This progress has been measured in 17 of the 33 finalists of the "Allichakusun family" competition. ³This progress has been measured in 22 of the 33 finalists in the "Allichakusun family" competition.

Sub – Sector 1: Improving Agricultural Production/Food Security

Indicator 1: Number of months of household food self-sufficiency as a result of improved agricultural production programming.

This indicator will be measured at the end of the project, due to the fact that the initial intervention strategy of sector 1 was modified, from working with the Community Promoters to strengthen families in the area of food security, to a contest "Allichakusun Families" and training for families through a specialist contest. It should also be mentioned that the activities in this sector were not aimed at improving agricultural production, but rather at improving food security in emergency situations and disasters.

Contest "Allichakusun Families": Faced with the occurrence of emergencies and disasters that significantly affect the availability of food, the Project through the contest "Allichakusun Family" (prepared family), promoted the strengthening of the capacities of the inhabitants of the Colca Valley, in practices such as the implementation of the Emergency Family Plan, Emergency Backpack, techniques of transformation and storage of agricultural products (such as dried potato, mashka⁴, morón⁵, wiñapo⁶, grain flour, among others) in situations of emergencies or disasters to improve the availability of food at the family level.

After a first call with political authorities of the province, with limited response, actions were coordinated with the community organization called Board of Users of the Colca Valley responsible for the distribution of irrigation water, who supported the call for beneficiaries in this sector.

The evaluation of the implementation of the practices promoted by the contest was carried out through home visits, verifying the implementation of the emergency family plan, backpack, bag or lliclla, and food processing and storage practices, where it was appreciated that people applied techniques that have been executed for some time, which were reinforced and refined by the project. It was also observed that the participants store their products in pans or clay pots which give better conservation conditions to their dry grains and the potato is kept in fresh places free of direct light to prevent them from germinating or deteriorating.

Figure 2: [left] Wheat roasting process to prepare Mashka. center] Grinding process with grain stones to obtain flour.
[right] contestant explaining her family's emergency plan.

Exhibition Fair: It took place within the context of the Colca Valley Users' Meeting in the Minor Town of Pinchollo in the district of Cabanaconde, in September 2019. The winning families of the "Allichakusun Family" Contest of the districts of Canocota, Coporaque, Huambo, Cabanaconde participated, and with each one a stand was organized in which they presented the practices

⁴Mashka: flour that is commonly made on the basis of roasted and ground barley, corn or wheat. ⁵Morón: peeled wheat, toasted a coarsely ground (broken). ⁶Wiñapo or Guiñapo: variety of black or purple corn, sprouted, used to prepare drinks.

promoted by the project that they implemented in their homes to the visitors, local residents and students of the Educational Institution of Pinchollo, who received an informative brochure and were able to interact with the finalists of the contest. Representatives of the National Water Authority (ANA) were the evaluators accompanied by the provincial sub-prefect of Caylloma as overseer. The awards ceremony was carried out by the Mayor of the Pinchollo Minor Town, local authorities, representatives of the Board of Users and representatives of the project "Allichakusun ante desastres".

Indicator 2: Number of people directly benefiting from improving agricultural production and/or food security activities.

In order to measure this indicator, all persons who participated in the awareness-raising and training were taken into account, as well as those who registered for the "Allichakusun Family" contest, reaching 545 beneficiaries.

Community Promoters: 25 community promoters have been identified with the support of the Colca Valley Board of Users and community presidents, who took on the task of convening the participants and providing premises for the development of the talks. Each participating District Municipality supported with disseminating the call for local loudspeakers. It should also be noted that some members of the Board of Users assumed the role of community promoters (Chivay, Ichupampa, Lari, Coporaque, Madrigal, Yanque, Achoma and Huambo).

Awareness and training workshops: Eleven awareness-raising and training workshops have been held on the Family Emergency Plan, Emergency Backpack and presentation of the "Allichakusun Family" competition, in which 329 people (116 women and 213 men) participated. The collection of information will take place until the end of the project, for the reported period of 33 families visited, 12 have an emergency backpack and 13 family has an emergency family plan.

Training workshops on processing and storage of agricultural products: Were developed in 9

districts of the Province, with 252 participants (122 women and 130 men), the training topics were methodologies for drying or dehydrated food, processing of tubers and Andean grains and storage of agricultural products showing the importance of food reserves to address emergency situations.

Processing and storage of agricultural Booklet and Manual: The Booklet contains printed

information in which techniques of processing and storage of food are disseminated in an accessible way. The project also developed a "Manual for processing and storage of agricultural products in the Colca Valley" with the aim of promoting and improving such practices to reduce the risk of food insecurity in the event of a disaster or emergency (see annex 01).

Indicator 3: Number of kg of food processed and/or preserved using the techniques promoted by the project.

180 people registered to participate in the "Allichakusun Family" Contest, and according to the rules of the contest which was self-elimination, that is, participants who did not meet the established criteria, were disqualified so they only reached the final stage, 33 finalists, of which 17 have transformed and stored 512 kg of food.

The factors that limited a greater number of families from reaching the final phase of the contest were: the scarce practice of processing their food; the contest being held in the final months of the 2018-2019 agricultural season, at which time families had probably already allocated food for different purposes; the idiosyncrasy of families who did not favor home visits; and/or failing to meet a criterion of qualification.

In view of the above, it has been planned to carry out post-competition follow-up visits in order to reinforce concepts and find out whether the families have incorporated the practices promoted by the project. In the final stage of the project, training participants will be visited to record whether they have implemented their emergency backpack and family emergency plan at home, as well as verifying the processing techniques and the amount of food stored.

Indicator 4: Percentage of attendees that are applying the ancestral techniques of processing and conservation of foods.

After the training workshops, the home visit was to highlight and qualify the implementation of the family emergency plan, emergency backpack, blanket or lliclla, and food processing and storage practices in their homes. Out of 33 finalist families evaluated, 22 (7men, 15 woman) of them apply at least one local food processing and conservation technique (from barley is obtained morón, mashka, wiñapo). The broad beans are used to obtain flour, toasted broad beans, salted broad beans. From corn is obtained flour, chochoca⁷, sarapela⁸, toasted corn, wiñapo. From the potato is obtained chuño⁹, carapulcra or dry potato. From the quinoa is obtained flour).

The closeness between the sensitization talk, training and the home visit did not allow much time for participants to implement what they had learned in the training sessions. The application of knowledge acquired in a practical session is a long process that requires continuous reinforcement, which will require follow-up after the intervention. As with the previous indicator, post-competition follow-up visits will be carried out.

3.3

SECTOR 2: RISK MANAGEMENT POLICY AND PRACTICE

Sub – Sector 1: Building Community Awareness/Mobilization

%

Cumulative

Target for

the length of award

Cumulative Reached
Target

Reached

SECTOR 2 - Subsector 1: Building Community Awareness/Mobilization
Reached

Indicator 1: Number of people participating in awareness-raising events

2500 10%

9 571

(4870 men and 4701 women)

382,8%

3000

10 014

(5178 men and
4836 women)

Indicator 2: Percentage of attendees at joint planning meetings who are from the local community
12,8 %

(31 men and 13

128.7 %

10% (300)

12,8 %

(31 men and 13 women) women)

Indicator 1: Number of people participating in raising awareness events.

Sensitization of the local population was achieved through multiple activities, interacting with the population and promoting a culture of disaster risk reduction. This indicator estimates the number of participants in awareness-raising events, such as information fairs, promotion of the implementation of family emergency plans, awareness-raising parades, drills, participants in workshops to present the project, among others, reaching 10,014 beneficiaries.

⁷Chochoca: It is a dry corn, which has been ground into coarse grains. ⁸Sarapela: They are grains of fresh peeled corn. ⁹Chuño: Comes from freeze‐drying dehydration of the potato that can be stored for many seasons.

A local assessment of the media close to the population was carried out, and events of concentration of people in public places were identified; and with this information, a communication plan was drawn up with strategies such as: digital newsletters, production of beneficiaries' testimonial videos, awareness-raising campaigns, information fairs with costumes, puppets and models, audio preparation messages, radio microprogrammes, radio spots and loudspeakers, and information panels. These strategies mobilized and sensitized the authorities, the population and schools. The implementation of these strategies was disseminated on the social networks of ADRA, PREDES and the Provincial Municipality of Caylloma, and in some cases on the websites of those involved.

The Project adopted the short name "Allichakusun ante desastres", using the Quechua word "allichakusun" translated into Spanish as preparation, allowing beneficiaries to identify with the Project. With this name, visibility and awareness-raising materials were developed, such as informative brochures, folders, banners, pencils, among others.

Indicator 2: Percentage of attendees at joint planning meetings who are from the local community.

For the measurement of this indicator, people from the local community have been considered in different spaces such as Civil Defense platform meetings and GRD Working Groups of provincial and district municipalities, as well as participants in WhatsApp groups.

WhatsApp groups was a strategy that allowed a faster and more timely interaction on the part of leaders, authorities, officials and representatives of the local community in the planning of joint emergency response interventions for heavy rains, low temperatures, ash emissions, etc., and in the dissemination of information generated by technical-scientific organizations in the region. This has enabled a faster and more effective interaction. Coordination meetings were held with INGEMMET, an entity that through its Vulcanological Observatory (OVI) disseminates volcano monitoring information to the Regional Emergency Operations Center (COER) and with the mayors of the districts that are within the sphere of influence of the Sabancaya volcano. Also, meetings were held with the IGP in order to learn about the activities and studies that have been developed with respect to the monitoring of the Sabancaya volcano and seismic activity in the province of Caylloma. Meetings were held with SENAMHI to get to know the information it generates about the Sabancaya volcano, and the climatic and hydrological monitoring in the Arequipa region which lies in the direction of the ashes emitted by the Sabancaya volcano. And meetings were held with the heads of the Deconcentrated Direction of INDECI Arequipa and the Office of Civil Defense of the Regional Government of Arequipa, with whom training related to GRD was managed and developed.