STRENGTHENING CAPACITIES FOR DISASTER RISK REDUCTION AND INCREASING RESILIENCE IN COMMUNITIES OF CAYLLOMA, .

ANNUAL REPORT

OCTOBER 2018 – SEPTEMBER 2019

GENERAL PROJECT INFORMATION STRENGTHENING CAPACITIES FOR DISASTER RISK Project Title REDUCTION AND INCREASING RESILIENCE IN COMMUNITIES OF CAYLLOMA, AREQUIPA. Award number 72OFDA18GR00319 Registration number REQ-OFDA-18-000751 Start date October 01, 2018 Duration 15 months Country / region: / , province of Caylloma. Reported period: April 2019 – September 2019 Date of report: October 23, 2019. Adventist Development and Relief Agency International - ADRA INTERNATIONAL Report for: Debra Olson, Program Manager, Program Implementation Unit. Nestor Mogollon, Director of Monitoring and Evaluation. Adventist Development and Relief Agency Perú – ADRA Perú Víctor Huamán, project manager. Report by: cell phone: 51 - 997 555 483 - email: [email protected] Erick Quispe, local coordinator. cell phone: 51 - 966 315 430 - email: [email protected]

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

1. EXECUTIVE SUMMARY

Since 2016 the volcano has registered permanent eruptive activity with emissions of gases, ashes and earthquakes, which together with other natural phenomena such as frosts, intense rains and landslides, interrupt local development and affect thousands of people in the province of Caylloma. For this reason, the project aims to integrate disaster risk reduction into institutional management tools of local governments in the Province of Caylloma, with the participation of the population and collaboration at the regional and national levels.

The project called "Allichakusun ante desastres" (“Prepared for disasters”) is implemented in two sectors and the reached for the length of award is: (1) agriculture and food security with 545 beneficiaries, and (2) disaster risk reduction policy and practices with 10,014 beneficiaries sensitized, 392 beneficiaries trained, and 339 beneficiaries (54 belong to the community) involved in the development of contingency plans and others.

In order to improve agriculture and food security in vulnerable agricultural populations, farmers' households were sensitized, trained and encouraged to implement in their homes (1) an Emergency Family Plan, (2) Emergency backpack, bag or lliclla1 with basic elements of first need, and (3) have food for emergency or disaster situations. In alliance with the Colca Valley Board of Users (of irrigators), the population was summoned to develop the "Allichalusun Family" contest.

Sensitization to DRR issues was carried out through various strategies and local media, which were selected after a communicational diagnosis. The project identified nine awareness-raising strategies, such as: messages and recommendations on social networks, production of testimonial videos with beneficiaries, awareness-raising parades, promotion and participation in drills, information fairs with models, costumes and puppets, local radio programs on DRR, among others.

Local authorities, officials and leaders, as well as young volunteers, strengthened their capacities in the management of instruments for disaster risk reduction, with the participation of regional technical and scientific institutions such as CENEPRED, INDECI, IGP, and INGEMMET.

A Provincial Emergency Operations Center (COEP) was implemented, with furniture and computer equipment, communication, information technology, radio transmitter, portable VHF radio-repeater, electric auto generator, etc., for a better response to emergencies or disasters at the local level.

Four low temperature contingency plans were prepared (03 district and 01 provincial). A Multi-Hazard Risk Scenario and the Provincial Disaster Risk Prevention and Reduction Plan are being developed. These are being developed with the participation of the community and local stakeholders, with 54 people belonging to the community are participating in discussions of DRR strategies, and 51 organizations and institutions involved.

Figure 1: [left] Technical Secretary (with lliclla) of Civil Defense and [right] volunteer in training workshop.

1 Lliclla: It is a woven blanket worn by women in the Peruvian with multiple uses.

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2. PROJECT AREA INFORMATION

The project team is installed in the capital of the province of Caylloma, Chivay, which is a centrally located town between the margins of the , and connects to the capital of the Arequipa region located 166 km away. On the left margin of the Colca Canyon are the districts of Yanque, Ichupampa, Achoma, Maca, Cabanaconde, and Huambo, and on the right margin Coporaque, Lari and Madrigal. However, the districts of Huanca and Lluta are accessed from Arequipa.

3. RESULTS ACHIEVED BY TECHNICAL SECTOR

3.1 SUMMARY OF BENEFICIARIES REACHED BY THE PROJEC

Target Reached in Cumulative Cumulative % Reached in TECHNICAL for the reporting the reporting Target for Reached the reporting SECTOR period period the length period (Beneficiaries) (Beneficiaries) of award SECTOR 1 Subsector 1 485 530 109% 500 545 SECTOR 2 Subsector 1 2500 9571 382,8 % 3000 10,014 Subsector 2 300 392 130,6 % 300 392 Subsector 3 50 54 108 % 50 54

3.2 SECTOR 1: AGRICULTURE AND FOOD SECURITY

% Cumulative Cumulative Target Reached SECTOR 1 - Subsector 1: Reached Target for Reached for the in the Improving Agricultural in the the length reporting reporting Production/Food Security reporting of award period period period Indicator 1: Number of months of 4 0 0% 4 0 household food self-sufficiency as a result of improved agricultural production programming. Indicator 2: Number of people 485 530 109% 500 545 directly benefiting from improving (309 men, (321 men, agricultural production and/or food 221 224 women) security activities. women) Indicator 3: Number of kg of food 4950 Kg 512 Kg 10,3% 4950 Kg 512 Kg processed and/or preserved using (2) the techniques promoted by the project. Indicator 4: Percentage of 30% 4,4 % 15% 30% 4,4 % attendees that are applying the (3) ancestral techniques of processing and conservation of foods.

2 This progress has been measured in 17 of the 33 finalists of the "Allichakusun family" competition. 3 This progress has been measured in 22 of the 33 finalists in the "Allichakusun family" competition.

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Sub – Sector 1: Improving Agricultural Production/Food Security

Indicator 1: Number of months of household food self-sufficiency as a result of improved agricultural production programming.

This indicator will be measured at the end of the project, due to the fact that the initial intervention strategy of sector 1 was modified, from working with the Community Promoters to strengthen families in the area of food security, to a contest "Allichakusun Families" and training for families through a specialist contest. It should also be mentioned that the activities in this sector were not aimed at improving agricultural production, but rather at improving food security in emergency situations and disasters.

Contest "Allichakusun Families": Faced with the occurrence of emergencies and disasters that significantly affect the availability of food, the Project through the contest "Allichakusun Family" (prepared family), promoted the strengthening of the capacities of the inhabitants of the Colca Valley, in practices such as the implementation of the Emergency Family Plan, Emergency Backpack, techniques of transformation and storage of agricultural products (such as dried potato, mashka4, morón5, wiñapo6, grain flour, among others) in situations of emergencies or disasters to improve the availability of food at the family level.

After a first call with political authorities of the province, with limited response, actions were coordinated with the community organization called Board of Users of the Colca Valley responsible for the distribution of irrigation water, who supported the call for beneficiaries in this sector.

The evaluation of the implementation of the practices promoted by the contest was carried out through home visits, verifying the implementation of the emergency family plan, backpack, bag or lliclla, and food processing and storage practices, where it was appreciated that people applied techniques that have been executed for some time, which were reinforced and refined by the project. It was also observed that the participants store their products in pans or clay pots which give better conservation conditions to their dry grains and the potato is kept in fresh places free of direct light to prevent them from germinating or deteriorating.

Figure 2: [left] Wheat roasting process to prepare Mashka. center] Grinding process with grain stones to obtain flour. [right] contestant explaining her family's emergency plan. Exhibition Fair: It took place within the context of the Colca Valley Users' Meeting in the Minor Town of Pinchollo in the district of Cabanaconde, in September 2019. The winning families of the "Allichakusun Family" Contest of the districts of Canocota, Coporaque, Huambo, Cabanaconde participated, and with each one a stand was organized in which they presented the practices

4 Mashka: flour that is commonly made on the basis of roasted and ground barley, corn or wheat. 5 Morón: peeled wheat, toasted a coarsely ground (broken). 6 Wiñapo or Guiñapo: variety of black or purple corn, sprouted, used to prepare drinks.

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promoted by the project that they implemented in their homes to the visitors, local residents and students of the Educational Institution of Pinchollo, who received an informative brochure and were able to interact with the finalists of the contest. Representatives of the National Water Authority (ANA) were the evaluators accompanied by the provincial sub-prefect of Caylloma as overseer. The awards ceremony was carried out by the Mayor of the Pinchollo Minor Town, local authorities, representatives of the Board of Users and representatives of the project "Allichakusun ante desastres".

Indicator 2: Number of people directly benefiting from improving agricultural production and/or food security activities.

In order to measure this indicator, all persons who participated in the awareness-raising and training were taken into account, as well as those who registered for the "Allichakusun Family" contest, reaching 545 beneficiaries.

Community Promoters: 25 community promoters have been identified with the support of the Colca Valley Board of Users and community presidents, who took on the task of convening the participants and providing premises for the development of the talks. Each participating District Municipality supported with disseminating the call for local loudspeakers. It should also be noted that some members of the Board of Users assumed the role of community promoters (Chivay, Ichupampa, Lari, Coporaque, Madrigal, Yanque, Achoma and Huambo).

Awareness and training workshops: Eleven awareness-raising and training workshops have been held on the Family Emergency Plan, Emergency Backpack and presentation of the "Allichakusun Family" competition, in which 329 people (116 women and 213 men) participated. The collection of information will take place until the end of the project, for the reported period of 33 families visited, 12 have an emergency backpack and 13 family has an emergency family plan.

Training workshops on processing and storage of agricultural products: Were developed in 9 districts of the Province, with 252 participants (122 women and 130 men), the training topics were methodologies for drying or dehydrated food, processing of tubers and Andean grains and storage of agricultural products showing the importance of food reserves to address emergency situations.

Processing and storage of agricultural Booklet and Manual: The Booklet contains printed information in which techniques of processing and storage of food are disseminated in an accessible way. The project also developed a "Manual for processing and storage of agricultural products in the Colca Valley" with the aim of promoting and improving such practices to reduce the risk of food insecurity in the event of a disaster or emergency (see annex 01).

Indicator 3: Number of kg of food processed and/or preserved using the techniques promoted by the project.

180 people registered to participate in the "Allichakusun Family" Contest, and according to the rules of the contest which was self-elimination, that is, participants who did not meet the established criteria, were disqualified so they only reached the final stage, 33 finalists, of which 17 have transformed and stored 512 kg of food.

The factors that limited a greater number of families from reaching the final phase of the contest were: the scarce practice of processing their food; the contest being held in the final months of the 2018-2019 agricultural season, at which time families had probably already allocated food for different purposes; the idiosyncrasy of families who did not favor home visits; and/or failing to meet a criterion of qualification.

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In view of the above, it has been planned to carry out post-competition follow-up visits in order to reinforce concepts and find out whether the families have incorporated the practices promoted by the project. In the final stage of the project, training participants will be visited to record whether they have implemented their emergency backpack and family emergency plan at home, as well as verifying the processing techniques and the amount of food stored.

Indicator 4: Percentage of attendees that are applying the ancestral techniques of processing and conservation of foods.

After the training workshops, the home visit was to highlight and qualify the implementation of the family emergency plan, emergency backpack, blanket or lliclla, and food processing and storage practices in their homes. Out of 33 finalist families evaluated, 22 (7men, 15 woman) of them apply at least one local food processing and conservation technique (from barley is obtained morón, mashka, wiñapo). The broad beans are used to obtain flour, toasted broad beans, salted broad beans. From corn is obtained flour, chochoca7, sarapela8, toasted corn, wiñapo. From the potato is obtained chuño9, carapulcra or dry potato. From the quinoa is obtained flour).

The closeness between the sensitization talk, training and the home visit did not allow much time for participants to implement what they had learned in the training sessions. The application of knowledge acquired in a practical session is a long process that requires continuous reinforcement, which will require follow-up after the intervention. As with the previous indicator, post-competition follow-up visits will be carried out.

3.3 SECTOR 2: RISK MANAGEMENT POLICY AND PRACTICE

Sub – Sector 1: Building Community Awareness/Mobilization

% Cumulative Cumulative Target Reached SECTOR 2 - Subsector 1: Building Reached Target for Reached for the in the Community in the the length reporting reporting Awareness/Mobilization reporting of award period period period Indicator 1: Number of people 2500 9 571 382,8% 3000 10 014 participating in awareness-raising (4870 men (5178 men and events and 4701 4836 women) women) Indicator 2: Percentage of attendees 10% 12,8 % 128.7 % 10% 12,8 % at joint planning meetings who are (31 men (300) (31 men and 13 from the local community and 13 women) women)

Indicator 1: Number of people participating in raising awareness events.

Sensitization of the local population was achieved through multiple activities, interacting with the population and promoting a culture of disaster risk reduction. This indicator estimates the number of participants in awareness-raising events, such as information fairs, promotion of the implementation of family emergency plans, awareness-raising parades, drills, participants in workshops to present the project, among others, reaching 10,014 beneficiaries.

7 Chochoca: It is a dry corn, which has been ground into coarse grains. 8 Sarapela: They are grains of fresh peeled corn. 9 Chuño: Comes from freeze‐drying dehydration of the potato that can be stored for many seasons.

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A local assessment of the media close to the population was carried out, and events of concentration of people in public places were identified; and with this information, a communication plan was drawn up with strategies such as: digital newsletters, production of beneficiaries' testimonial videos, awareness-raising campaigns, information fairs with costumes, puppets and models, audio preparation messages, radio microprogrammes, radio spots and loudspeakers, and information panels. These strategies mobilized and sensitized the authorities, the population and schools. The implementation of these strategies was disseminated on the social networks of ADRA, PREDES and the Provincial Municipality of Caylloma, and in some cases on the websites of those involved.

The Project adopted the short name "Allichakusun ante desastres", using the Quechua word "allichakusun" translated into Spanish as preparation, allowing beneficiaries to identify with the Project. With this name, visibility and awareness-raising materials were developed, such as informative brochures, folders, banners, pencils, among others.

Indicator 2: Percentage of attendees at joint planning meetings who are from the local community.

For the measurement of this indicator, people from the local community have been considered in different spaces such as Civil Defense platform meetings and GRD Working Groups of provincial and district municipalities, as well as participants in WhatsApp groups.

WhatsApp groups was a strategy that allowed a faster and more timely interaction on the part of leaders, authorities, officials and representatives of the local community in the planning of joint emergency response interventions for heavy rains, low temperatures, ash emissions, etc., and in the dissemination of information generated by technical-scientific organizations in the region. This has enabled a faster and more effective interaction. Coordination meetings were held with INGEMMET, an entity that through its Vulcanological Observatory (OVI) disseminates volcano monitoring information to the Regional Emergency Operations Center (COER) and with the mayors of the districts that are within the sphere of influence of the Sabancaya volcano. Also, meetings were held with the IGP in order to learn about the activities and studies that have been developed with respect to the monitoring of the Sabancaya volcano and seismic activity in the province of Caylloma. Meetings were held with SENAMHI to get to know the information it generates about the Sabancaya volcano, and the climatic and hydrological monitoring in the Arequipa region which lies in the direction of the ashes emitted by the Sabancaya volcano. And meetings were held with the heads of the Deconcentrated Direction of INDECI Arequipa and the Office of Civil Defense of the Regional Government of Arequipa, with whom training related to GRD was managed and developed.

Sub – Sector 2: Capacity Building and Training

% Cumulative Cumulative Target Reached in Reached Target for Reached SECTOR 2 - Sub – Sector 2: for the the reporting in the the length Capacity Building and Training reporting period reporting of award period period Indicator 1: Number of people 300 392 130,7 % 300 392 trained in disaster preparedness, (266 men and (266 men and risk reduction and management. 126 women) 126 women) Indicator 2: Number of people 172 64 37,2 % 240 120 passing final exams or receiving (36 men and (77 men and 43 certificates 28 women) women)

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Indicator 3: Percentage of people 70% 13% 18,6% 70% 13% trained who retain skills and (10) knowledge after two months

Indicator 1: Number of people trained in disaster preparedness, risk reduction and management

The project has trained 392 beneficiaries including local leaders, civil defense chiefs, civil servants, mayors and volunteers. In addition, it should be mentioned that the people trained have been counted only once. To achieve this goal, the following specific trainings have been developed for each group of beneficiaries:

Workshop on the presentation of the project "Allichakusum ante desastres" and training in Reactive Management for elected authorities of the Province, with regional representatives of the IGP, INGEMMET, and CENEPRED; these workshops were complemented with training workshops for leaders, officials and authorities of the Achoma, Maca, Ichupampa, and Yanque districts. These workshops disseminated the project's operations plan, basic concepts of DRM and risk analysis present in the area of each district municipality.

Training workshops were held on Tools for Disaster Risk Management and Damage Assessment and Needs Analysis (EDAN Peru), National Information System for Response and Rehabilitation (SINPAD) and Management of an Emergency Operations Center (COE), aimed at authorities and officials.

In order to strengthen financial management capacities, a training workshop on Technical Assistance for the Financial Strategy for Disaster Risk Management was organized with the Regional Government of Arequipa and the Provincial Municipality of Caylloma, the Ministry of Economy and Finance from the area of public budget and INDECI Arequipa, focused on the management of Budget Line 068 "Vulnerability Reduction and Attention to Emergencies due to Disasters" and the mechanisms of access to the "Fund for Interventions before the Occurrence of Natural Disasters" (FONDES).

In order to strengthen the leadership of the provincial level and the provincial emergency operations center (COEP) for emergencies and to support first response organizations (Red Cross, firefighters, national police, health, etc.), the course "Incident Command System" (SCI) was developed, with instructors accredited by OFDA/USAID.

The project has implemented an Emergency Operations Centre in the Province of Caylloma, which has a reception and secretarial room, a communications module room, a crisis room with its respective furniture and equipment, a monitoring, an analysis and operations module, a logistics module for the safekeeping of basic emergency equipment, among others. In addition, a generator that must be activated when there is a power interruption.

At the provincial level, the project has trained 45 volunteers in emergency and rehabilitation with INDECI's training program. The volunteers received a volunteer kit that Figure 4: Regional newspaper of Arequipa includes a backpack, vest, cap, safety glasses, gloves, recognizes the implementation of COEP.

10 Only the group of volunteers were evaluated

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bottle, flashlight, plastic poncho, lighter, whistle, board, bandana, polar jacket, first aid kit, to support emergency response efforts.

The volunteers visited the facilities of the INGEMMET Vulcanological Observatory (OVI) and the IGP Southern Vulcanological Center (CENVUL) observing the monitoring process of the Sabancaya volcano. This visit allowed the volunteers to learn the techniques of making cenizometers (ash-measuring equipment) with recycled materials, in order to strengthen the continuous monitoring of the activity of the Sabancaya volcano. Figure 3: Emergency and rehabilitation volunteers equipped by participating in a civic parade and in visits to the INGEMMET and IGP. Indicator 2: Number of people passing final examinations or receiving certificates.

There are 120 trained persons who passed final exams or received certificates, representing 50 % of the length of award for this indicator. There is a group of training workshops aimed at authorities that do not contemplate an evaluation or certification, such as workshops to present the project to leaders and authorities, and the results of the evaluations carried out by INDECI and SCI trainers are pending.

Indicator 3: Percentage of people trained who retain skills and knowledge after two months.

For the measurement of this indicator, an objective test was applied to the trained participants to measure their skills and knowledge two months after receiving the training. The first group of people evaluated were 40 volunteers trained in emergency and rehabilitation; of these 40 evaluated, 97.5% passed the exam; however, for this indicator, they represent 13% of the programmed amount. Some of the challenges in the evaluation after two months is that some of the trainees (such as civil defense chiefs and officials) have changed places of work or have retired, so knowledge assessments will be conducted over the Internet. There is a group of recently trained people who will be evaluated in the final stage of the project.

Sub – Sector 3: Policy and Planning

% Cumulative Cumulative Target Reached Reached Target for Reached SECTOR 2 - Sub – Sector 3: for the in the in the the length Policy and Planning reporting reporting reporting of award period period period Indicator 1: Number of hazard risk 12 04 33.33% 12 04 reduction plans, strategies, policies, disaster preparedness, and contingency plans developed and in place. Indicator 2: Number of people 50 54 108% 50 54 participating in discussions (35 men (35 men and regarding national risk reduction and 19 19 women) strategies as a result of the program women) Indicator 3: National and local risk 01 0 0% 01 0 assessment, hazards data and

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vulnerability information is available within targeted areas (Y/N) Indicator 4: Number of community 30 51 170% 30 51 representatives and stakeholders involved in the development of plans, policies, and strategies.

Indicator 1: Number of hazard risk reduction plans, strategies, policies, disaster preparedness, and contingency plans developed and in place.

There are 04 plans approved: 01 Plan at the level of the Province of Caylloma and 03 at the district level (Maca, Achoma and Coporaque). The goal is to develop 3 provincial-level contingency plans (for frost, earthquakes, and volcanic eruptions) and a total of 9 district level contingency plans, according to the main hazard in prioritized districts.

The Contingency Plan against frost in the Province of Caylloma is concluded and approved with Mayor's Resolution No. 207-2019-MPC-Chivay. This plan was elaborated in the context of the National Multisectorial Plan against frost and cold 2019-2021, where 15 districts of the province of Caylloma that require interventions to protect the lives and livelihoods of the exposed population are prioritized. This plan was developed in a participatory manner, with the intervention of stakeholders such as SENAMHI Arequipa, AGRORURAL, Regional Management of Agriculture, the Health Network Arequipa Caylloma, Regional Management of Education, representative of the National Program Action Platform - Country, Regional Office of Civil Defense who socialized the actions to be developed in the event of an emergency due to frost.

In addition, there are other plans that are in the process of being developed, such as

 The Plan for Disaster Risk Prevention and Reduction (PPRRD) with the participation of the GRD Working Group, the Civil Defense Platform (PDC) at the provincial level, and a representative of CENEPRED. This plan includes a multi-hazard study considering the dangers of active volcanoes, landslides, earthquakes and low temperatures.  The elaboration of the Earthquake Contingency Plan for the Province of Caylloma is being completed, with the cooperation of authorities and officials, scientific technical institutions and the local population. Prior to its approval, this plan was tested in simulation exercises to measure (1) the response capacity of the population, (2) the coordination capacities of the first response team, and (3) the response capacity of the GRD Working Group and the PDC, however, it is necessary to strengthen the Figure 5: Earthquake simulation with operational analysis and information management participation of GRD Working Group and the

in the Provincial Emergency Operations Center. PDC, and support volunteers.

It is expected that the goal of 12 plans will be reached by the end of award. The goal is to develop 3 provincial-level contingency plans (for frost, earthquakes, and volcanic eruptions) and a total of 9 district level contingency plans, according to the main hazard in prioritized districts.

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Indicator 2: Number of people participating in discussions regarding national risk reduction strategies as a result of the program.

339 participants, including authorities, leaders, officials, and members of the population who participate in meetings and spaces for discussion of DRR strategies, and this indicator reports 54 people from the local community. The goal of this indicator was initially proposed for intervention at the regional level, but then adjusted to the provincial level, with officials and public servants who come to participate in provincial coordination spaces, allowing massive participation at the local level. Among the activities where the participation of beneficiaries is registered, there are:

Meetings with the Civil Defence Platform for the formulation of its contingency plans in the event of earthquakes. Meetings with the Working Groups for Risk Management, where a proposal of the Annual Plan of activities and regulations was elaborated, which was reviewed and discussed with the group. Meetings with scientific technical institutions.

Indicator 3: National and local risk assessment, hazards data and vulnerability information is available within targeted areas (Y/N)

Even with limitations such as (1) the beginning of the project in a context of changing authorities and officials at different levels of government, (2) the changes of officials responsible for Civil Defense at district, provincial and regional levels, (3) a Regional Government that does not prioritize attention to reactive management or foresight; the risk assessment and scenario at provincial level is in its final stage of elaboration, with articulation of activities with regional scientific technical institutions and local authorities that allow the formulation of this management instrument. These activities included:

 Working meetings with scientific technical institutions such as INGEMMET, IGP and SENAMHI to get to know and compile the studies developed on the Sabancaya volcano and geological studies of the province of Caylloma.  Meeting with the office of Municipal Management and the Management of Planning and Budget of the Provincial Municipality of Caylloma involving the GTGRD with activities that promote the development of the provincial risk study of 4 recurrent hazards of the province, earthquakes, volcanic eruption, landslides and frost.  Field reconnaissance of the geological faults and landslide zones of the basin in the province of Caylloma. With these activities, the risk study will be concluded in October 2019.

Indicator 4: Number of community representatives and stakeholders involved in the development of plans, policies, and strategies.

Participation of community representatives and stakeholders in activities to formulate, update and/or revise disaster risk management tools (including plans, policies and strategies) exceeded the target. These instruments are being worked on in a participatory manner at local levels of government. In this way, 51 communities and stakeholders participated in spaces for coordination and development of provincial and district contingency plans, formulation of the provincial multi-hazard risk scenario, operational plans for exercises such as simulations or simulations.

As well, in coordination with the Planning and Budget management of the Provincial Municipality of Caylloma, municipal management documents were identified that need to be updated this year, first the Concerted Development Plan (PDC) and then the Institutional Strategic Plan (PEI), and the next year 2020 the Institutional Operational Plan (POI) will be updated, generating new spaces for the participation of community representatives and interested parties.

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3.4 BASELINE STUDY

The baseline study of the project "STRENGTHENING CAPACITIES FOR DISASTER RISK REDUCTION AND INCREASING RESILIENCE IN COMMUNITIES OF CAYLLOMA, AREQUIPA", a document that contains the description of the initial situation of the project, has been carried out, the objective was to have a point of comparison to determine the progress of the project. The study is in the final phase of revision by OFDA/USAID.

3.5 SYSTEMATIZATION OF EXPERIENCE

In September of this year the systematization of the experience of the "Process of Training of Volunteers of Emergencies and Rehabilitation (VER) of disasters in rural zone"- Caylloma of the Project Allichakusun began.

With the support of ADRA International's M&E, two systematization areas were identified and finally it was decided by the experience of training volunteers. An ADRA PERU systematization team was formed to gather documentary and field information. The services of a consultant have also been contracted to carry out the analysis and writing of the experience report.

4. CONCLUSIONS

A. We found some local and regional situations that limited and delayed the project, described in the narrative, however, the field team developed strategies to meet the objectives of the project.

B. Good relations with authorities at provincial and district level have been strengthened, there is greater confidence in the project implementation team. Good relations have also been established with the technical and scientific institutions of the region, and with INDECI's decentralized directorates in Arequipa and CENEPRED's liaison office.

C. It was possible to strengthen the participation of young people and the community in municipal DRR activities, their participation is appreciated in training meetings, participation in civic and awareness-raising activities, and their contribution is notorious in local simulations with contributions in decision-making tables.

D. The intervention was planned at the regional level; however, by moving the intervention to a provincial level, spaces for coordination were created with the massive participation of authorities, leaders, local officials and members of the population.

5. LESSONS LEARNED

5.1 ACCOMPANIMENT OF TRAINED PARTICIPANTS

Capacity building work goes beyond training itself. Accompanying trained people in the application of what they have learned allows us to evaluate the effectiveness of the training process.

5.2 DISASTER RISK REDUCTION IS TRANSVERSAL

Disaster Risk Management (DRM) is a cross-cutting component of a Society's Sustainable Development and not an isolated component. This understanding helps the Project to articulate its

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training offer with the needs of the Municipalities. It is then that the Project develops an advisory role with the capacity to provide timely responses to training needs in DRM. Having a full-time person to advocate helps to better link with organizations involved in DRR.

5.3 COORDINATION WITH LOCAL LEADERS

For the implementation of agriculture and food security activities, the beneficiary population was summoned through the local political authorities, obtaining a low response from the population; for this reason, it was decided to identify local leaders of organizations, such as: Board of irrigation water users in the Colca Valley, achieving greater community participation. So, by allying ourselves with leaders, non-municipal authorities and local community organizations, we obtain better results in terms of population participation. Agriculture activities are led by local organizations related to water resources.

6. GOOD PRACTICES

6.1 EMPOWER YOUNG COMMUNITY REPRESENTATIVES

The interest of young people and young adults in participating in DRR activities is remarkable, highlighting their enthusiasm, their easy understanding of using disaster risk management tools and instruments, their ability to do practical work and their determination to discover new experiences.

In some districts, young volunteers lead awareness raising activities and are organizing themselves to carry out training replicas for their community, orienting activities to share with their community based on what they have learned in trainings with the project.

6.2 TRAINING IS CONSOLIDATED WITH THE IMPLEMENTATION OF PALPABLE MATERIALS

The implementation of an Emergency Operations Centre (COEP) allows trained beneficiaries to have the necessary equipment and materials to translate their knowledge into concrete actions. This happened, for example, in the "communications in emergencies" training, where volunteers used COEP radio communicators to carry out the practical part of their training. Likewise, having a meeting room and an equipped module room motivates young people to become interested in DRR issues by looking for options to make use of this technology and contribute to these municipal spaces, such as simulations, where officials, members of the DRR working groups and the Civil Defense Platform can use the tools implemented with COEP. Figure 6: Volunteers in training using VHF radio communicator. 6.3 INTER-AGENCY ALLIANCES

Forming inter-institutional alliances with INDECI Arequipa, CENEPRED Arequipa and scientific organizations at the regional and national levels is a valuable strategy for the implementation of the Project and to respond in a timely manner to the accompaniment needs of Local Governments. The articulated work may take longer for coordination and planning, but greater results are achieved and the sustainability of the intervention is guaranteed.

6.4 USE OF COMMUNICATION TECHNOLOGY TOOLS

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To set up a Whatsapp group made up of representatives from scientific institutions and authorities / officials from the Provincial and District Municipalities has shown effectiveness in responding to emergencies presented by heavy rains. The challenge now is to promote that the heads of Civil Defense can assume a leading role in the management of this tool. In addition, for greater effectiveness, it is necessary to link this tool with a web repository that facilitates access to key information in a timely manner.

7. SUCCESS STORIES

"Our perception has changed"

Naysha Meza, Head of Civil Defence in the district of Madrigal, completed the training course for Volunteers in Emergency and Rehabilitation (VER) along with 8 other volunteers from her district. Now, she says: "Before participating in the Project I had no idea what risk management was, I didn't even know that the entire Colca Canyon was geologically flawed. Naysha considers that the training received is of great help in the fulfillment of their functions. She says: "With the training we have received, our perception has changed, which we already know what places we have, are places of vulnerability, places of risk to what risks we are subject and what we can do to reduce all these risks. She has been working for the authorities and residents of her district to support her in the implementation of disaster preparedness actions.

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

ABBREVIATIONS AND ACRONYMS USED

Allichakusun: Quechua word used in the area, which means in Spanish "preparing". RRD Caylloma: Disaster Risk Reduction in the Province of Caylloma, The project Arequipa. Project being implemented by ADRA and PREDES. RRD or DRR: Disaster Risk Reduction. GRD: Disaster Risk Management.

OFDA/USAID: The Office of U.S. Foreign Disaster Assistance (OFDA) is The Donor an organizational unit within the United States Agency for International Development (USAID)

ADRA: The Adventist Development and Relief Agency. The Implementers PREDES: Center for Studies and Disaster Prevention.

INGEMMET: Geological, Mining and Metallurgical Institute attached to the Ministry of Energy and Mines of Peru, headquartered in Arequipa. IGP: Instituto Geofísico del Perú belongs to the Ministry of Environment of Peru, based in Arequipa. CENEPRED: National Center for Estimation, Prevention and Reduction Local Technical of Disaster Risk attached to the Ministry of Defense of Peru, with Institutions liaison office in Arequipa. MINAGRI: Ministry of Agriculture and Irrigation of Peru, with Regional Management in Arequipa. INDECI: National Institute of Civil Defence, with a Decentralized Directorate in Arequipa.

GT GRD: Working Group on Disaster Risk Management integrated by municipal officials Local actors PDC: Civil Defence Platform, integrated by representatives of public and private institutions and local NGOs.

COE: It is the Emergency Operations Center, can be Local, Provincial, Regional or National level. COE leves COEP: Caylloma Provincial Level Emergency Operations Center. COER ‐ AREQUIPA: Regional Emergency Operations Center of the Regional Government of Arequipa.

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

ANNEXES

Annex 1. AGRICULTURE AND FOOD SECURITY ACTIVITIES

Presentation of the Allichakusun Family contest, with the Colca Valley Users Board.

Development of training workshops.

Exhibition fair of processed and stored food for emergency situations.

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

Annex 2. JOURNALISTIC NOTES OF THE PROJECT IN THE REGIONAL NEWSPAPERS

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Among the headlines is mentioned: (1) "Allichakusun ante desastres" trained 15 Caylloma suprefects. (2) Sabancaya, Peru's second most active volcano. (3) With fairs they seek to avoid disasters in Caylloma. (4) Caylloma implemented a Provincial Emergency Operations Center. (5) Formulate plans for earthquakes in Caylloma. (6) Sensitization in Chivay about emergencies (7) Training of Volunteers concludes. (8) Volunteers from Caylloma visited monitoring centers in Sabancaya (9) From past disasters, we are learning.

REPORTE ANUAL: OCTUBRE 2018 – SETIEMBRE 2019

Annex 3. PROCESSING AND STORAGE OF AGRICULTURAL BOOKLET AND MANUAL, AND PROJECT VISIBILITY MATERIALS.

Processing and storage of agricultural Booklet (left) and Manual, with an example page (right).

Printed materials for volunteers, authorities and the population.

Emergency Family Plan Card being filled out by a beneficiary. Banner for parade prior to earthquake simulation, being used by leaders, authorities and provincial mayor of Caylloma.