THOMPSON-NICOLA REGIONAL DISTRICT Regular Meeting

THOMPSON-NICOLA REGIONAL DISTRICT

Regular Meeting – August 23, 2012

A G E N D A

Time: 10:00 AM Place: Clinton Memorial Hall 306 Lebourdais Clinton, BC

Page

1. PUBLIC HEARINGS (If Required) 2. MINUTES 11-31 (a) Minutes of the Regular Board dated July 19, 2012

3. ADDITIONS TO OR DELETIONS FROM THE AGENDA 4. BYLAWS (From Public Hearing - If Required) 5. DELEGATIONS (a) Ms. Terri Hadwin, Marketing Manager Re: Gold Country Initiatives Gold Country Communities Society

6. UNFINISHED BUSINESS 7. BYLAWS (Other than Development Application Bylaws for 1st Reading) 32-36 (a) TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010 Report from the Director of Development Services dated August 15, 2012, attached.

To view the Green Lake and Area OCP and supporting schedules, please visit the following site: https://tnrd.civicweb.net/Documents/DocumentList.aspx?ID=64770 .

Recommendation(s):

That TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010 be reconsidered and adopted.

Page 1 of 158 Page

8. DEVELOPMENT APPLICATIONS 37-41 (a) Referral Application No. REF 152 (Proposed Addition to Douglas Lake Indian Reserve No. 3) Unsurveyed Crown Land adjacent to Douglas Lake Indian Reserve 3, KDYD Report from the Director of Development Services dated July 25, 2012, attached.

Recommendation(s):

That the Board of Directors support the application to add 16.2 hectares of Unsurveyed Crown Land adjacent to Douglas Lake Indian Reserve No. 3 to that Reserve.

9. CORRESPONDENCE (a) Action Requested 42-43 1. UBCM Member Release dated July 20, 2012 Re: Agricultural Land Commission Changes

Action Requested: Provide comments or suggestions on consultation with respects to online application system and the new fee structure.

44 2. Email from BC Hydro dated August 9, 2012 Re: 2012 UBCM Convention

Action Requested: Deadline to submit a meeting request with BC Hydro's Senior Manager's at the 2012 UBCM Convention is September 12, 2012.

45-48 3. Notice from Redistribution Federal Electoral Districts, August 9, 2012 Re: Deadline to submit Public Hearing content

Action Requested: The deadline to submit information on the changes to Canada's Electoral Map that will be reviewed at a public hearing is August 30, 2012.

(b) Information Only 49-50 1. BC Hospitality Foundation and the Thompson Okanagan Tourism Association dated July 17, 2012 re: BCHF and TOTA Join Forces to Support the Thompson Okanagan Tourism Industry and BC's Hospitality Workers

51-53 2. Letter from Green Communities Committee dated July 20, 2012 Re: BC Climate Action Charter

Page 2 of 158 Page

(b) Information Only 54-57 3. Letter from Local Government Program Services dated July 13, 2012 Re: Approval of Operational Fuel Treatment Application (70 Mile House, 2012)

58 4. Letter from Local Government Program Services dated July 13, 2012 Re: Completion of Fuel Treatment Prescription (70 Mile House, 2010)

59 5. Letter from Gas Tax/Public Transit Management Services dated July 18, 2012 Re: Gas Tax Agreement Community Works Fund Payment

60-61 6. Columbia Shuswap Regional District dated July 20, 2012 Re: CSRD Board in Brief

62-64 7. Squamish-Lillooet Regional District dated July 2012 Re: Regional District Update July 2012

65 8. Central Okanagan Regional District dated July 23, 2012 Re: Highlights of the Regional Board Meeting - July 23, 2012

66-69 9. Fraser Valley Regional District dated July 24, 2012 Re: Highlights of the Regional Board Meeting - July 24, 2012

70-74 10. Ministry of Forests, Lands and Natural Resource Operations dated July 30, 2012 Re: Update from the Minister - July 2012

75 11. Letter from John Kettle, RDCK Chair received August 7, 2012 Re: Your volunteer service during the Johnsons Landing landslide

76 12. Letter from Minister Ida Chong dated July 30, 2012 Re: Condolences

77-78 13. Update from Shuswap Lake Integrated Planning Process dated June 30, 2012 Re: SLIPP 1st Quarter Report

79 14. News Release from the Ministry of Community, Sport and Culutral Development dated August 9, 2012 Re: Chief Electoral Officer Asked to Review Internet Voting Potential

80-82 15. UBCM Memo dated August 10, 2012 Re: Long-term Infrastructure Plan (LTIP) and Gas Tax Permanency Discussions

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(b) Information Only 83 16. Event Notice from the Association of Kootnay and Boundary Local Governments dated August 13, 2012 Re: "For Richer or Poorer" - Building the Case for Taxation Tools Conference on October 19, 2012

10. NEW BUSINESS - DIRECTORS 11. REPORTS and/or INQUIRIES (a) Internal Committees 1. Audit Committee - Director B. Humphreys (Chair), Director T. Lange (Vice- Chair), Director K. Gillis

84-87 2. Drinking Water and Utilities Committee - Director R. Elliott (Chair), Director A. Anderson, Director B. CruzelleMyram, , Director J. Lightfoot, Director W. Macdonald, Director S. Rice, Director M. Spina, Director J. Sternig Minutes of the Drinking Water and Utilities Committee Meeting dated July 19, 2012.

88-98 3. Economic Development, Tourism and Regional Parks Committee - Director S. Roline (Chair), Director J. Ranta (Vice-Chair), Director N. Bepple, Director B. CruzelleMyram, Director R. Elliott, Director W. Macdonald, Director S. Rice, Director S. Watson Invest TNRD Web Portal

Minutes of the Economic Development, Tourism and Regional Parks Committee meeting dated July 18, 2012, attached.

Commitee report from the Manager of Community Services, dated July 8, 2012, attached.

Recommendation(s):

1. That on the recommendation of the Economic Development, Tourism and Regional Parks Committee, staff be approved to apply for funding through: a. Invest in Canada Community Initiative (ICCI) grant funding ($15,000) b. Northern Development Initiative Trust (NDIT) grant funding ($20,000 from the Industry Attraction Program). c. The collaborative portion of the annual NDIT Economic Development Capacity Building program for the communities of Ashcroft, Cache Creek, Clinton, Logan Lake, Lytton, and TNRD up to $15,000 d. Southern Interior Development Initiative Trust (SIDIT), for funds equivalent to those received from NDIT, a potential $35,000. e. And any other applicable economic grant opportunity.

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(a) Internal Committees

2. That on the recommendation of the Economic Development, Tourism and Regional Parks Committee, that if staff can lever $50,000 in funds on or before 2013 that the TNRD be approved to employ an NDIT Intern for an initial 6 month period, to work with designated Economic Development Officers (EDO’s) to identify and coordinate TNRD major projects, and economic development sectors: and if successful in obtaining SIDIT funding extend the Intern a further 6 months to implement the contracting of the Invest TNRD webmaster to roll out the web portal.

3. That on the recommendation of the Economic Development, Tourism and Regional Parks Committee, $10,000 (from Economic Development / Tourism fund) be provided to complete, the Community Profiles for Barriere, Clearwater, Chase, Kamloops, Merritt and Sun Peaks, (which would include the surrounding rural areas within each of these catchments).

4. Emergency Management and Protective Services Committee - Director J. Sternig (Chair), Director K. Gillis (Vice-Chair), Director B. CruzelleMyram, Director R. Elliott, Director P. Milobar, Director T. Pennell, Director A. Raine, Director J. Rivett,

5. Film Commission - Director P. Milobar (Chair), Director S. Rice (Vice-Chair), Director W. Macdonald

6. Invasive Plant Committee - Director K. Gillis (Chair), Director S. Watson (alternate)

7. Policy Review Committee - Director S. Watson (Chair), Director P. A. Wallace (Vice-Chair), Director R. Anderson, Director M. Dosch, Director R. Elliott, Director H. Graham, Director W. Macdonald, Director J. Sternig

8. Regional Solid Waste Management Plan Implementation Committee - Director T. Pennell (Chair), Director J. Lightfoot (Vice-Chair), Director A. Anderson, Director R. Elliott, Director K. Gillis, Director J. Sternig, Director P. A. Wallace, Director S. Watson

9. Thompson Regional Hospital District - Director P. Milobar

(b) External Committees 1. Air Quality Stakeholder Committee - Director H. Graham; Director R. Murray (alternate)

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(b) External Committees 2. Airshed Advisory Committee (City of Kamloops) - Director A. Raine

3. Federation of Canadian Municipalities (FCM) Committee of the Whole - Director N. Bepple

4. Fraser Basin Council - Director T. Pennell; Director J. Lightfoot (alternate)

5. Municipal Finance Authority - Director J. Ranta, Director S. Roline (alternate)

6. Municipal Insurance Association - Director J. Sternig, Director T. Pennell (alternate)

7. Shuswap Lake Integrated Planning Process (SLIPP) Steering Committee - Director R. Anderson, Director P. Milobar

8. Southern Interior Beetle Action Coalition - Director S. Watson, Director K. Gillis (alternate)

9. Yellowhead Highway Association - Director H. Graham, Director W. Macdonald

2. Southern Interior Local Government Association - Director M. Spina, Director T. Pennell

99-100 3. Federal Gas Tax Funding – Electoral Area “I” (Blue Sky Country) Archie Clemes Community Hall Report from the Manager of Community Services dated July 26, 2012, attached.

Recommendation(s):

1. That the expenditure to a maximum of $80,000.00 from the Federal Gas Tax revenues, Community Works Fund component, allocated to Electoral Area “I” (Blue Sky Country) to fund upgrades to the Archie Clemes Community Hall, be approved.

2. That the Chair and Corporate Officer be authorized to execute an agreement with the Spences Bridge Community Club that will require the Spences Bridge Community Club to fulfill the requirements of the Federal Gas Tax funding agreement.

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(c) Other Reports 101-102 4. Federal Gas Tax Funding – Electoral Area “M” Smith Pioneer Park Upgrades Report from the Manager of Community Services dated July 24, 2012, attached.

Recommendation(s):

1. That the resolution dated April 28, 2011 allocating $15,000.00 in Federal Gas Tax Revenues, Community Works fund component for upgrades to the drinking water fountain, low flow bathroom fixtures, insulation and cladding of buildings and upgrade to the underground sprinkler system at Smith Pioneer Park located at 2428 Aberdeen Road in Lower Nicola: Lot 1, District Lot 1603, KDYD, Plan 23007 be rescinded.

2. That the expenditure to a maximum to $20,000.00 from Federal Gas Tax Revenues, Community Works Fund component, allocated to Electoral Area “M” to replace the drinking water fountain, install low flow bathroom fixtures, upgrade lighting with energy efficient components and upgrade the underground sprinkler system at Smith Pioneer Park located at 2428 Aberdeen Road in Lower Nicola: Lot 1, District Lot 1603, KDYD, Plan 23007 be approved.

103-104 5. Community Infrastructure Improvement Fund Report from the Manager of Community Services dated July 27, 2012, attached.

Recommendation(s):

That the report from the Manager of Community Services dated July 27, 2012 regarding the Community Infrastructure Improvement Fund be received for information.

105-107 6. 2012/13 (Summer) Regional Community to Community Forum Program Report from the Manager of Community Services dated July 27, 2012, attached.

Recommendation(s):

That staff be authorized to submit an application to the 2012/13 (Summer) Regional Community to Community Forum Program for funding to facilitate a forum for the development of a protocol agreement for cooperation between the Nicola Tribal Association and

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108-109 7. Electoral Area "O" By-Election Report from the Manager of Legislative Services dated August 14, 2012, attached.

Recommendation(s):

That the report from the Manager of Legislative Services dated August 14, 2012, regarding the by-election for the Director of Electoral Area "O" (Lower North Thompson) be received for information.

110-111 8. TNRD Building Permit Activity Highlights - July 2012 Recommendation(s):

That the Building Permit Activity Highlights - July 2012 be received for information.

112-115 9. South Thompson Eco-Depot Site Works - Award of Tender Report from the Director of Environmental Services dated August 14, 2012, attached.

Recommendation(s):

That the contract for the construction of the site works at the TNRD South Thompson Eco-depot for guaranteed maximum price of $721,641.03, plus applicable taxes, be awarded to Southgate Developments Corp, Kamloops, BC, in accordance with the terms and conditions of the invitation to tender; said contract amount to be taken from the budget for capital improvements for waste management facilities included in the 2012-2013 financial plan and further, that the Chair and Corporate Officer be authorized to execute the contract with Southgate Development Corp for the work.

116-119 10. South Thompson Eco-Depot Building Supply and Installation - Award of Tender Report from the Director of Environmental Services dated August 14, 2012, attached.

Recommendation(s):

Page 8 of 158 Page

(c) Other Reports accordance with the terms and conditions of the invitation to tender; said contract amount to be taken from the budget for capital improvements for waste management facilities included in the 2012- 2013 financial plan and further, that the Chair and Corporate Officer be authorized to execute the contract with Tikal Construction Ltd for the work.

120-154 11. Municipal Type Services Agreement TNRD – Cook’s Ferry Indian Band Jointly-Owned Water System Report from the Director of Environmental Services dated August 15, 2012, attached.

Recommendation(s):

That the Municipal Type Service Committee between the Thompson- Nicola Regional District and the Cook’s Ferry Indian Band for the operation, maintenance, and management of the jointly-owned water system to service the Spences Bridge Community Water System and Cook’s Ferry Indian Band Reserves be approved, and further that the Chair and Corporate Officer be authorized to execute the contract.

155-158 12. Contract Award Spences Bridge TNRD-CFIB Water System Upgrades Report from the Director of Environmental Services dated August 16, 2012, attached.

Recommendation(s):

That the tender from Mountain Side Earthworks Ltd. of Salmon Arm, BC for the construction of distribution upgrades to the TNRD and Cooks Ferry Indian Band jointly owned water system in Spences Bridge for a total cost of $2,127,468.96 exclusive of HST, be accepted, and further that the Chair and Corporate Officer be authorized to execute the contract.

13. Item Released from the Closed Meeting Held June 28, 2012 Silver Spur Construction - Cache Creek and Logan Lake Libraries Recommendation from the June 28, 2012 In-Camera Meeting:

Moved by Director Dosch Seconded by Director Gillis

That Silver Spur Construction Ltd. be awarded the design/build contract for $1,140,000 and further, that the Chair and the Corporate Officer be authorized to execute the contract with Silver Spur

Page 9 of 158 Page

That the Motion approving the award of the design/build contract to Silver Spur Construction Ltd. for the development of the Cache Creek & Logan Lake Libraries be released to the public upon receipt of the signed contract.

Carried Unanimously

12. QUESTIONS FROM THE PUBLIC 13. IN-CAMERA (If Required) (a) An In-Camera meeting is required, pursuant to Section 90(1)(j) of the Community Charter - information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

14. ADJOURNMENT

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THOMPSON - NICOLA REGIONAL DISTRICT

Thursday, July 19, 2012

MINUTES of a Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Board Room on Thursday, July 19, 2012 commencing at 1:15 PM.

PRESENT: Chair R. S. Murray Electoral Area "M" Director A. Anderson (Vice- Village of Ashcroft Chair) Village of Clinton Director J. Rivett District of Barriere Director B. Humphreys Village of Cache Creek Director P.A.J. Ranta Village of Chase Director R. Anderson District of Clearwater Director J. Harwood City of Kamloops Director M. Spina City of Kamloops Director N. Bepple City of Kamloops Director T. Lange City of Kamloops Director P.A. Wallace City of Kamloops Director P. Milobar District of Logan Lake Director M. Dosch City of Merritt Director S. Roline Sun Peaks Mountain Resort Municipality Director A. Raine Electoral Area "A" (Wells Gray Country) Director T. Pennell Electoral Area "B" (Thompson Headwaters) Director W. Macdonald Electoral Area "E" (Bonaparte Plateau) Director S. Watson Electoral Area "I" (Blue Sky Country) Director S. Rice Electoral Area "J" (Copper Desert Country) Director R. Elliott Electoral Area "L" Director K. Gillis Electoral Area "N" Director H.S. Graham Electoral Area "O" (Lower North Thompson) Director M. Fennell (alt) Electoral Area "P" (Rivers and The Peaks) Director J. Sternig

Mr. S. Gill, Chief Administrative Officer Ms. R. Sadilkova, Director of Development Services Mr. P. Hughes, Director of Environmental Services Mr. K. Kierans, Director of Libraries Ms. L. Cornwell, Manager of Legislative Services Mr. R. Storie, Manager of Community Services Mr. R. Troskot, Supervisor of IT Services Mr. D. May, Manager of Environmental Services Mr. R. Popoff, Manager of Building Inspection Services Ms. D. Sell, Manager of Human Resources Mr. M. Garrett, Communications Coordinator

Page 1 of 21

Minutes of the Regular Page 11 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Ms. R. Blixrud, Recording Secretary

PRESS: A. lacobucci - CHNL Radio C. Fortems - Kamloops Daily News

OTHERS: No interested persons

1. CHAIR'S ANNOUNCEMENTS

Announcements for July 19, 2012

Chair Murray advised the Board of Directors of the following details:

- Directors could bring up any requests for UBCM Minister’s appointments under New Business - Information regarding the August 23, 2012 Out of Town Board Meeting in Clinton was distributed and confirmation information should be submitted to staff - The Provincial Government Ministries, Agencies, Commissions and Corporations Staff Provincial Appointment book for the 2012 UBCM Convention was released. Requests for meetings that fall under these particular categories can be requested at this meeting or the August 23, 2012 Board meeting, as the deadline for submitting meeting requests is Friday, September 7, 2012. The complete list of available ministries, agencies, commissions and corporations are available from TNRD Administration.

2. MINUTES

(a) Minutes of the Public Hearing dated June 28, 2012

Moved by Director Harwood Seconded by Director Sternig

That the minutes of the Public Hearing dated June 28, 2012, be adopted as circulated.

CARRIED Unanimously

(b) Minutes of the Regular Board dated June 28, 2012

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Minutes of the Regular Page 12 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Watson Seconded by Director Wallace

That the minutes of the Regular Board meeting dated June 28, 2012, be adopted as circulated.

CARRIED Unanimously

3. ADDITIONS TO OR DELETIONS FROM THE AGENDA

None.

4. BYLAWS (From Public Hearing - If Required)

None.

5. DELEGATIONS

(a) Building Infraction - W 710 Holdings Ltd Expired Building Permit - Completion of Single Family Dwelling Electoral Area "O" - #19 - 7540 Russel Creek FSR

The delegation did not appear.

(b) Building Infraction - Gloria Pearson Building Infraction - Single Family Dwelling Electoral Area "P" - 9229 Yellowhead S Hwy

The delegation did not appear.

(c) Building Infraction - Diane Hale & Melvyn Hale Stop Work Order - Construction of a building plus the placement of a manufactured home Electoral Area "O" - 3465 Glengrove Rd

The delegation did not appear.

(d) Request for Sponsorship David Arduini, President Provincial Winter Fair

The delegation did not appear.

Page 3 of 21

Minutes of the Regular Page 13 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

6. UNFINISHED BUSINESS

(a) Building Infraction - W 710 Holdings Ltd Expired Building Permit - Completion of Single Family Dwelling Electoral Area "O" - #19 - 7540 Russel Creek FSR

Report from Director of Development Services dated June 27, 2012.

Director Spina declared herself in conflict of interest as she owns property at the development in question and left the meeting.

Moved by Director Fennell Seconded by Director Wallace

That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of W 710 HOLDINGS LTD of Lot 1, District Lots 3700 and 3701, Kamloops Division Yale District, Plan KAP63618.

CARRIED Unanimously

Director Spina returned to the meeting.

(b) Building Infraction - Gloria Pearson Building Infraction - Single Family Dwelling Electoral Area "P" - 9229 Yellowhead S Hwy

Report from Director of Development Services dated June 27, 2012.

Moved by Director Sternig Seconded by Director Elliott

That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of GLORIA PEARSON of Lot E, Section 18, Township 23, Rang 17, W6M, Kamloops Division Yale District, Plan 35241.

CARRIED Unanimously

(c) Building Infraction - Diane Hale & Melvyne Hale Stop Work Order - Construction of a building plus the placement of a manufactured home Electoral Area "O" - 3465 Glengrove Rd

Report from Director of Development Services dated June 27, 2012.

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Minutes of the Regular Page 14 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Fennell Seconded by Director Wallace

That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of DIANE HALE & MELVYN HALE of Lot 6, District Lot 1321, Kamloops Division Yale District, Plan 33326.

CARRIED Unanimously

Moved by Director Pennell Seconded by Director Fennell

That Development Services staff initiate enforcement proceedings to obtain compliance with the Building Regulations.

CARRIED Unanimously

(d) Request for Sponsorship David Arduini, President Provincial Winter Fair

There was no discussion.

7. BYLAWS (Other than Development Application Bylaws for 1st Reading)

(a) Security Issuing Bylaw No. 2391, 2012

Report from the Manager of Legislative Services dated July 9, 2012.

Moved by Director Watson Seconded by Director Spina

That Security Issuing Bylaw No. 2391, 2012 be introduced and read a first and second time by title only.

CARRIED Unanimously

Moved by Director Watson Seconded by Director Wallace

That Security Issuing Bylaw No. 2391, 2012 be read a third time by title only.

CARRIED Unanimously

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Minutes of the Regular Page 15 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Watson Seconded by Director Wallace

That Security Issuing Bylaw No. 2391, 2012 be reconsidered and adopted.

CARRIED Unanimously

8. DEVELOPMENT APPLICATIONS

(a) Referral Application No. REF 154 (Proposed Road Closure and Addition to Kamloops Indian Reserve No.1)

Report from the Director of Development Services dated June 26, 2012.

Moved by Director Watson Seconded by Director Sternig

That the Regional District supports the road closure and addition to Tk'emlups te Secwepemc (formerly known as Kamloops Indian Band) Kamloops Indian Reserve No. 1 of the following properties:

1. All of Parcel A Shown as Road outlined in bold in Lot 4, Block 4, as shown on Plan CLSR 55378 (0.064 hectars/ 0.0157 acres in the vicinity of Ricardo Road formerly known as Haida Road)

2. The part of Parcel QA shown as Road outlined in bold in Lot 9, Block 4, as shown on Plan 55378 CLRS (0.15 hectars/ 0.37 acres in the vicinity of Salish Road)

3. Closed Road Shown on Plan 66854 CLRS (V1.74 hectares / 0.703 acres in the vicinity of Chief Louis Way)

CARRIED Unanimously

9. CORRESPONDENCE

(a) Action Requested

1. B.C. Government and and Service Employees' Union dated July 5, 2012 re: BC Liquor Distribution Branch

Director Milobar declared himself in a conflict of interest as he is an owner of a private liquor store and left the meeting.

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Minutes of the Regular Page 16 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Ranta Seconded by Director Elliott

That the letter be received for information.

CARRIED

Discussion commenced regarding the impact of privatization of the Provincial liquor distribution branch warehouse and distribution system on rural communities.

Moved by Director Bepple Seconded by Director Watson

That a letter of invitation be forwarded to the BCGEU to appear as a delegation to provide further information on the privatization of Provincial liquor branch warehouse and distribution system.

DEFEATED

Director Milobar returned to the meeting.

2. The Honourable Ida Chong dated June 28, 2012 re: 2012 UBCM Convention – Meeting Requests with Minister of Community, Sport and Cultural Development

Moved by Director Murray Seconded by Director Pennell

That a meeting be requested with the Minister of Community, Sport and Cultural Development at the 2012 UBCM Convention regarding expanding the Federal Gas Tax Funding criteria.

CARRIED Unanimously

3. UBCM Memo dated June 25, 2012 re: Electoral Area Directors' Forum 2012

Moved by Director Elliott Seconded by Director Wallace

That the topic of agricultural waste recycling be submitted to the EA Directors Forum as a discussion topic at the 2012 UBCM Convention Electoral Area Directors forum.

CARRIED Unanimously

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Minutes of the Regular Page 17 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

(b) Information Only

1. Letter from Spectra Energy dated June 19, 2012 re: Spectra Energy's 2011 Sustainability Report

2. Kinder Morgan re: June 15, 2012 re: Trans Mountain Expansion Project Procurement Policy

3. Trans Mountain dated June 22, 2012 Re: Proposed Trans Mountain Expansion Project - Update

4. Honourable Ida Chong dated June 22, 2012 re: Sponsorship letter for the Blue River Eco-Depot

5. Terri Hadwain, Marketing Manager for Explore Gold Country dated June 21, 2012 re: Gold Country Communities Society GeoTourism Phase Two

6. Derek R. Corrigan, Mayor of City of Burnaby dated June 21, 2012 Re: Protection of Fish Habitat in Waterways

7. UBCM dated June 28, 2012 re: Completion of Fuel Management Prescription (Nicola Lake, 2012)

8. City of Merritt dated July 6, 2012 Re: Media Release: Business Barometer: BC Still a Sweet Spot

9. P. A. John Ranta, Mayor of Cache Creek dated July 5, 2012 Re: Appreciation for hosting new library public open house

10. Honourable Blair Lekstrom dated July 5, 2012 re: Ashcroft Container Terminal Site Proposal

11. Harry Lali, MLA for Fraser-Nicola dated July 4, 2012 re: Nicola Lake Watershed Sustainability Management Plan

12. UBCM Member Release dated June 10, 2012 re: Major Industrial Property Taxation Study Released

13. Ministry of Jobs, Tourism and Innovation Media Release dated June 30, 2012 re: $750 in grants available to support B.C. diversity

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Minutes of the Regular Page 18 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

14. ICIS dated July 1, 2012 re: Thompson-Nicola Regional District Awarded AddressBC and CivicSpatial Grants

15. Fraser Valley Regional District dated June 26, 2012 Re: Highlights of the Regional Board Meeting - June 26, 2012

16. Columbia Shuswap Regional District dated July 3, 2012 re: CSRD Electoral Area Directors Committee

17. UBCM dated June 18, 2012 Re: Community Excellence Awards

18. Community Energy Association dated May 2012 re: Community Energy Association Publications

19. The Honourable Ida Chong dated June 29, 2012 re: Strategic Community Investment Fund Program

20. Squamish-Lillooet Regional District dated June 2012 re: Regional District Update June 2012

21. Regional District of Central Okanagan dated June 25, 2012 re: Highlights of the Regional Board Meeting - June 25, 2012

22. Columbia Shuswap Regional District dated June 22, 2012 re: CSRD Board in Brief

23. UBCM Member Release dated June 20, 2012 re: UBCM Presentation to Expert Panel on Business Taxation

10. NEW BUSINESS - DIRECTORS

(a) Acquiring a Special Occasion Liquor License in Rural Communities

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Minutes of the Regular Page 19 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Watson Seconded by Director Bepple

That a letter be forwarded to the Ministry of Energy and Mines, the ministry responsible for liquor control and licensing, regarding the difficulties surrounding acquiring a special occasion’s license in rural areas in communities with only privatized liquor stores.

CARRIED Unanimously

(b) Request for Meeting with the Minister of Health

Moved by Director Milobar Seconded by Director Spina

That a meeting be requested with the Minister of Health at the 2012 UBCM Convention regarding the next phase of the Royal Inland Hospital development master plan.

CARRIED Unanimously

Director Roline provided further information on the City of Merritt news release entitled "Electric Vehicle Charging Station Ready for Tourists", which was distributed to all Directors.

(d) Great Canadian Bike Rally

Director Roline provided a summary of activities and outcomes from the Great Canadian Bike Rally, held July 12 to 15 in Merritt.

(e) Appointment to the BC Transit Board

Moved by Director Murray Seconded by Director Gillis

That a letter of congratulations be forwarded to Director Milobar for his recent appointment to the BC Transit Board.

CARRIED Unanimously

(f) Logging and Falling Operations adjacent to the Laveau and Martin Creek Watersheds

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Minutes of the Regular Page 20 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Director Gillis advised that a number of households are reliant on water from shallow wells downtstream from two cutblocks near the Laveau and Martin Creek watersheds.

Discussion commenced regarding the potential impact logging and falling could have on the watersheds and what processes are currently in place to assess the impacts.

Moved by Director Gillis Seconded by Director Pennell

That a letter be sent to and an appointment made at the 2012 UBCM Convention with the Minister of Forests, Lands and Natural Resource Operations asking for an immediate halt on all logging and falling operations in the Laveau and Martin Creek watersheds, save for removal of timber already felled, and that moratorium be placed on all logging in those areas until a full, independent study has been completed to establish the impact of such logging on the water table and the wells of those people below the cutblocks.

CARRIED

(g) Re-Opening of the Plaza Hotel

Director Gillis advised that he had attended the event to celebrate the re-opening of the Plaza Hotel, and that the restaurant will be featuring local meat, produce and wine.

Moved by Director Gillis Seconded by Director Wallace

That a letter of congratulations and appreciation be forwarded to the management of the Plaza Hotel on their re-opening and for their support of local agriculture.

CARRIED Unanimously

(h) Leave of Absence

Moved by Chair Murray Seconded by Director Pennell

That Director Bonnie CruzelleMyram's leave of absence be extended until September 20, 2012.

CARRIED Unanimously

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Minutes of the Regular Page 21 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

(i) Thompson River Steelhead Fisheries

Moved by Chair Rice Seconded by Director Anderson

That a meeting with the Minister of Forests, Lands, and Natural Resource Operations be requested at the 2012 UBCM Convention regarding the opening and closing of the Thompson River Steelhead Fisheries.

CARRIED Unanimously

11. REPORTS and/or INQUIRIES

(a) Internal Committees

1. Audit Committee - Director B. Humphreys (Chair), Director T. Lange (Vice- Chair), Director K. Gillis

Director Humphreys advised there was no meeting.

2. Drinking Water and Utilities Committee - Director R. Elliott (Chair), Director A. Anderson, Director B. CruzelleMyram, , Director J. Lightfoot, Director W. Macdonald, Director S. Rice, Director M. Spina, Director J. Sternig

Director Elliott advised there was a meeting prior to the Board meeting on Thursday, July 19, 2012 and recommendations resulting from the Committee meeting would be brought forward to the next Regular Board Agenda.

3. Economic Development, Tourism and Regional Parks Committee - Director S. Roline (Chair), Director J. Ranta (Vice-Chair), Director N. Bepple, Director B. CruzelleMyram, Director R. Elliott, Director W. Macdonald, Director S. Rice, Director S. Watson

Director Roline advised there was a meeting on Wednesday, July 18, 2012 and recommendations resulting from the Committee meeting would be brought forward to the next Regular Board Agenda.

Director Sternig advised the Board of flood response measures taken between Kamloops Lake, the Thompson and South Thompson Rivers in Chase and the use of gabions in the flood response. The Board was advised of the cost estimate

Page 12 of 21

Minutes of the Regular Page 22 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

and that the the TNRD was also partnering with the Regional District of Central Kootney to establish an EOC for the recent Johnson Landing's landslide in the RDCK region.

5. Film Commission - Director P. Milobar (Chair), Director S. Rice (Vice-Chair), Director W. Macdonald

Director Milobar advised that there are two commercials being filmed in the region, and the films T. S. Spivet, Shana, and Gold are also currently being filmed in the area.

Minutes of the TNFC dated June 27, 2012.

Committee Report re: Thompson Rivers University and TNRD Infrastructure dated June 21, 2012.

Moved by Director Milobar Seconded by Director Macdonald

That the Board of Directors accept the recommendation of the Film Commission requests a meeting with the President of Thompson Rivers University or designate to discuss and determine film and new media initiatives in order to ascertain TNFC’s future endeavours to improve the TNRD’s film infrastructure and labour pool; and further that one of the representatives at the meeting be a political appointee of the Thompson- Nicola Film Commission.

CARRIED Unanimously

6. Invasive Plant Committee - Director K. Gillis (Chair), Director S. Watson (alternate)

Director Gillis advised there was no meeting.

Director Milobar left the meeting.

Minutes of the Policy Review Committee dated June 28, 2012.

Page 13 of 21

Minutes of the Regular Page 23 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Sandbagging Policy

Committee Report re: Sandbagging dated June 18, 2012.

Sandbagging Policy dated July 11, 2012.

Discussion commenced regarding amending the Sandbagging Policy to clarify that the only sandbagging carried out by the TNRD is at TNRD facilities and infrastructure for their protection.

Moved by Director Watson Seconded by Director Fennell

That the Board of Directors accept the recommendation of the Policy Review Committee that the the Sandbagging Policy be adopted, as amended.

CARRIED Unanimously

ESS Funding - Operating Funds Policy

Committee Report re: ESS dated June 18, 2012.

Revised ESS Policy dated June 28, 2012.

Moved by Director Watson Seconded by Director Sternig

That the Board of Directors accepts the recommendation of the Policy Review Committee that the ESS policy be adopted, upon amending the policy to include that the TNRD recommends that ESS teams endeavor to:

- have a minimum of five (5) people on each ESS team; and - hold a minimum of nine (9) meetings per year

CARRIED Unanimously

Page 14 of 21

Minutes of the Regular Page 24 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Bursary Program

Moved by Director Watson Seconded by Director Elliott

That the Board of Directors accept the recommendation of the Policy Review Committee that staff research the establishment of a TNRD bursary program with financial contributions from the electoral areas participating and bring forward a report to a future meeting of the Electoral Area Directors.

CARRIED Unanimously

Clean Energy Projects Processing and Referrals Policy

Committee Report re: Clean Energy Projects dated June 18, 2012.

Moved by Director Watson Seconded by Director Wallace

That the Board of Directors accept the recommendation of the Policy Review Committee that the proposed TNRD Clean Energy Referrals Policy be adopted.

CARRIED Unanimously

Minutes of the Regional Solid Waste Management Plan Implementation Committee meeting dated June 27, 2012.

Committee Report re: Banned Recyclable Material Bylaw dated June 20, 2012.

Moved by Director Pennell Seconded by Director Watson

That the Board of Directors accept the recommendation of the RSWMP Implementation Committee recommend that the Banned Recyclable Material Bylaw be considered at a future Board of Directors meeting.

CARRIED Unanimously

Page 15 of 21

Minutes of the Regular Page 25 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

The Board was advised that the meeting request with the Minister of Environment regarding agricultural waste recycling was advanced to July 20, 2012.

9. Thompson Regional Hospital District - Director P. Milobar

Director Elliott advised that there was a Provincial announcement on July 11, 2012 from Premier Christy Clark regarding investment in the redevelopment of Royal Inland Hospital.

(b) External Committees

1. Air Quality Stakeholder Committee - Director H. Graham; Director R. Murray (alternate)

Director Graham advised there was no meeting.

2. Airshed Advisory Committee (City of Kamloops) - Director A. Raine

Director Raine advised there was no meeting.

3. Federation of Canadian Municipalities (FCM) Committee of the Whole - Director N. Bepple

Director Bepple advised there was no meeting.

4. Fraser Basin Council - Director T. Pennell; Director J. Lightfoot (alternate)

Director Pennell advised there was no meeting.

5. Municipal Finance Authority - Director J. Ranta, Director S. Roline (alternate)

Director Ranta advised there was no meeting.

6. Municipal Insurance Association - Director J. Sternig, Director T. Pennell (alternate)

Director Sternig advised there was no meeting.

7. Shuswap Lake Integrated Planning Process (SLIPP) Steering Committee - Director R. Anderson, Director P. Milobar

Director R. Anderson advised there was no meeting.

Page 16 of 21

Minutes of the Regular Page 26 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

8. Southern Interior Beetle Action Coalition - Director S. Watson, Director K. Gillis (alternate)

Director Watson advised there was a meeting and a report would be provided at the next regular Board of Directors meeting.

9. Yellowhead Highway Association - Director H. Graham, Director W. Macdonald

Director Macdonald advised there is a special meeting of the Yellowhead Highway Association scheduled for Monday, July 30, 2012.

1. Kamloops Airport Authority Society - Director A. Anderson

Director Anderson advised there was no meeting.

2. Southern Interior Local Government Association - Director M. Spina, Director T. Pennell

Director Spina advised there are meetings set for August 28 - 29, 2012 to set strategic priorities.

3. Lower Nicola Eco-Depot Site Works - Award of Tender

Report from the Director Environmental Services dated July 10, 2012.

Moved by Director Pennell Seconded by Director A. Anderson

That the tender from Acres Enterprises Ltd, Kamloops, BC, to complete the earthworks, roads and other work required to prepare the new Lower Nicola eco-depot for use for a total cost of $698,505.15, excluding HST, be accepted and execution of a contract agreement with Acres Enterprises Ltd for completion of the work be approved.

CARRIED Unanimously

4. Scale Building Supply and Installation - Award of Tender

Report from the Director of Environmental Services dated July 6, 2012.

Page 17 of 21

Minutes of the Regular Page 27 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Moved by Director Pennell Seconded by Director A. Anderson

That the tender from A&T Project Developments Inc, Kamloops, BC, to fabricate and install ten (10) scale house buildings at various waste management facilities in the TNRD for a total cost of $363,369.00, excluding HST, be accepted and execution of a contract agreement with A&T Project Developments Inc for completion of the work be approved.

CARRIED Unanimously

5. Lower Nicola Eco-depot Recycling Building – Award of Tender

Report from the Director of Environmental Services dated July 6, 2012.

Moved by Director Pennell Seconded by Director A. Anderon

The tender from Mierau Contractors Ltd, Kamloops, BC, to supply and install a pre-fabricated metal recycling building at the TNRD Lower Nicola Eco-depot for a total cost of $399,999.00, excluding HST, be accepted and execution of a contract agreement with Mierau Contractors Ltd for completion of the work be approved.

CARRIED Unanimously

6. Weigh Scale Foundation Construction – TNRD Eco-depot Facilities – Request to Sole Source

Report from the Director of Environmental Services dated July 10, 2012.

Moved by Director Pennell Seconded by Director A. Anderson

That the TNRD Board of Directors waive the Purchasing Policy, specifically that goods and services greater than $75,000 net of taxes be acquired by way of a public tender process, in this case because of the unique nature of the work and authorize Newport Structures Ltd to be sole-sourced for installation of the truck weigh scales at the remaining TNRD waste management facilities at costs within the 2012 final budget estimates.

CARRIED Unanimously

7. Lower Nicola and Heffley Creek Landfill Operations and Maintenance – Award of Tender

Report from the Director of Environmental Services dated July 11, 2012.

Page 18 of 21

Minutes of the Regular Page 28 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

Discussion commenced regarding the changes in budged costs should the recommended contract be established. Upon question, the Director of Environmental Services indicated that there would be an estimated cost savings of $650,000 per year through the establishment of the recommended contract.

Moved by Director Pennell Seconded by Director A. Anderson

That the tender from South Cariboo Ventures Ltd, Lone Butte, BC to operate and maintain the Heffley Creek and Lower Nicola Landfills for a five-year period, from October 1, 2012 to December 31, 2017 for total price of $2,280,655.00 for the Heffley Creek landfill and $1,940,608.80 for the Lower Nicola landfill, excluding taxes, CPI increases and fuel surcharge costs be accepted and execution of a five-year contract agreement with South Cariboo Ventures Ltd for completion of the work be approved.

CARRIED Unanimously

8. Advisory Planning Commission Request for Public Meeting Non-Conforming Commercial and Industrial Land Use in Del Oro

Report from the Director of Development Services dated June 27, 2012.

Moved by Director Elliott Seconded by Director Macdonald

That, as per the recommendation of the Advisory Planning Commission, a public meeting be held by Board delegates and Planning staff to discuss the non-conforming use of residential properties in the Del Oro area for commercial and industrial purposes.

CARRIED Unanimously

9. TNRD Building Permit Activity Highlights - June 2012

Moved by Director Sternig Seconded by Director Gillis

That the Building Permit Activity Highlights - June 2012 be received for information.

CARRIED Unanimously

Page 19 of 21

Minutes of the Regular Page 29 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

10. Contract Award Blue River Community Water System Upgrades

Report from the Director of Environmental Services dated July 18, 2012.

Moved by Director Macdonald Seconded by Director Wallace

That the tender from V-Line Construction (1992) Ltd. of Penticton, BC for the construction of distribution upgrades to the Blue River Community Water System for a total cost of $1,056,366.00 exclusive of HST, be accepted, and further that the Chair and Corporate Officer be authorized to execute the contract.

CARRIED Unanimously

12. IN-CAMERA

(a) Motion to move the meeting In-Camera

Moved by Director Elliott Seconded by Director Wallace

That an In-Camera meeting be held to discuss personal information about an identifiable individual who is being considered for a position as an employee of the Thompson-Nicola Regional District, pursuant to Section 90(1)(a) of the Community Charter.

CARRIED Unanimously

The In-Camera meeting commenced at 2:45 PM.

Page 20 of 21

Minutes of the Regular Page 30 of 158 Board dated July 19, 2012 Minutes - Board of Directors Regular Meeting Thursday, July 19, 2012

13. ADJOURNMENT

Moved by Director Wallace Seconded by Director Spina

That the meeting adjourn at 3:11 PM.

CARRIED Unanimously

Certified Correct:

Chair

Corporate Officer

Page 21 of 21

Minutes of the Regular Page 31 of 158 Board dated July 19, 2012 Development Services

BOARD REPORT

TO: Chair and Board of Directors DATE: August15,2012

FROM: Director of Development Services

SUBJECT: TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010

RECOMMENDATION:

That TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010 be reconsidered and adopted.

R. Sadilkova, MCIP AP!i for Director of Development Services Board Consideration CAO

BACKGROUND:

In 2009, the Thompson-Nicola Regional District (TNRD), in collaboration with the Cariboo Regional District (CRD) and the Ministry of Community and Rural Development, initiated an inter-regional Green Lake and Area Official Community Plan (the Bylaw) process in the Green Lake, Watch Lake, and 70 Mile House areas. The need for long-range planning in this area came in response to the community's continued desire to establish consistent local government policies focused on protecting their surrounding natural environment.

In accordance with the consultation requirements of the Local Government Act, the Planning Project Team engaged an extensive list of affected Provincial and Federal agencies, school districts, First Nations, non-government organizations, and advisory planning commissions. The cross-jurisdictional nature of the OCP resulted in a complex consultation process which comprehensively addressed multi-stakeholder interests on both private and Crown lands.

Upon Board authorization, given October 7,2010, the TNRD and CRD coordinated a joint public hearing held on November 6, 2010, in 70 Mile House. The Bylaw Hearing was generally positive; subsequently, the Board granted Second and Third Readings on December 2,2010.

TNRD Green Lake and Area Page 32 of 158 Official Community Plan August 15, 2012 Page 2 of 3 Subject: TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010

On December 23,2010, the OCP Bylaw was referred to the Ministry of Community, Sport and Cultural Development for approval. During the Ministry's review, Ministry officials determined that despite our comprehensive consultation efforts with all agencies and First Nations, the Province's First Nation consultation efforts required additional efforts, delaying the Bylaw approval process. Then in Autumn of 2011, the Ministry requested a minor amendment to one clause on page 62 of the Bylaw, as excerpted below (original and existing):

Original Bylaw Text s.12.2 Consultation with the Northern Shuswap First Nations must be conducted in accordance with the Northern Secwepemc te Qelmucw Consultation Guidelines (NStQ Guidelines), and consultation guidelines shared by individual Secwepemc First Nations / Bands such as, but not limited to, those of the Simpcw First Nation.

Existing Bylaw Text Amendment s.12.2 Engagement with First Nations will take into consideration First Nation guidelines and the Province's: First Nations Engagement on Local Government Statutory Approvals Guide (INTERIM).

In response to this request, planners from the TNRD and CRD confirmed with legal counsel that consultation as well as a new public hearing was required. Since the amendment is deemed to be "new information," additional consultation efforts with First Nations were completed with new hearing notifications. A 60 day consultation period was recommended and completed in order to provide sufficient time to consider the proposed (and any other additional) amendments.

In accordance with the Board of Directors authorization given on March 22, 2012 to proceed to public hearing, a public hearing was held on June 9,2012 in 70 Mile House. On June 28, 2012, Bylaw No. 2321 was brought back to the Board for discussion and was given 2nd and 3rd Readings by the Board of Directors.

DISCUSSION:

The bylaw was forwarded to the Ministry of Community, Sport and Cultural Development and, despite the summer holiday season, received relatively expeditious Ministry approval on August 10,2012. Planning Services received the signed Bylaw on August 14, 2012.

TNRD Green Lake and Area Page 33 of 158 Official Community Plan August 15, 2012 Page 3 of 3 Subject: TNRD Green Lake and Area Official Community Plan Bylaw No. 2321, 2010

CONCLUSION:

TNRD Green Lake and Area Official Community Plan Bylaw No. 2321,2010 is now ready for Board reconsideration and adoption.

Attachments:

• Certificate of Statutory Approval for Bylaw 2321, 2010, Ministry of Community, Sport and Cultural Development • TNRD Green Lake and Area Official Community Plan Bylaw No. 2321,2010. Bylaw Schedules may be viewed at: httDs:/Itnrd.civicweb.netiDocuments/DocumentList.asDx?ID=64773

TNRD Green Lake and Area Page 34 of 158 Official Community Plan TNRD Green Lake and Area Page 35 of 158 Official Community Plan THOMPSON-NICOLA REGIONAL DISTRICT

BYLAW NO. 2321

A BYLAW TO ADOPT AN OFFICIAL COMMUNITY PLAN FOR THE GREEN LAKE AREA

WHEREAS the Local Government Act provides that the Regional Board of the Thompson- Nicola Regional District may prepare an Official Community Plan;

AND WHEREAS the Board of Directors of the Thompson-Nicola Regional District deems it desirable to adopt an Official Community Plan for the Green Lake area;

AND WHEREAS the amendments are consistent with the Regional District's Regional Growth Strategy and Waste Management Plan, and as the amendment does not affect the Regional District's Financial Plan;

AND WHEREAS the amendment overlaps an area of an adjoining Regional District;

NOW THEREFORE the Board of Directors of the Thompson-Nicola Regional District, in open meeting assembled, enacts as follows:

1. CITATION

This Bylaw shall be cited as the "Thompson-Nicola Regional District Green Lake and Area Official Community Plan Bylaw No. 2321, 2010".

2. PURPOSE

2.1 The policy document attached hereto as Schedule "A" which is incorporated in and forms part of this bylaw is hereby designated as the "Green Lake and Area Official Community Plan".

2.2 The following maps for the Green Lake and Area Official Community Plan attached hereto as Schedules "B", "C", "D", "E", "F", "G", "H", and "I" are incorporated in and form part of this Bylaw.

READ A FIRST TIME this ih day of October, 2010.

PUBLIC HEARING held this 9th day of June, 2012.

READ A SECOND TIME this 28th day of June, 2012.

READ A THIRD TIME this 28th day of June, 2012.

APPROVED BY the Ministry of Community, Sport and Cultural Development this 10th day of August, 2012.

RECONSIDERED AND ADOPTED this day of ,2012.

Corporate Officer Chair

TNRD Green Lake and Area Page 36 of 158 Official Community Plan Development Services BOARD REPORT

TO: Chair and Board of Directors DATE: July 25, 2012

FROM: Director of Development Services

SUBJECT: Referral Application No. REF 152 (Proposed Addition to Douglas lake Indian Reserve No.3) Unsurveyed Crown land adjacent to Douglas lake Indian Reserve 3, KDYD.

RECOMMENDATION:

That the Board of Directors support the application to add 16.2 hectares of Unsurveyed Crown land adjacent to Douglas lake Indian Reserve No.3 to that Reserve

APPli~:f-or-- Board Consideration CAO

BACKGROUND:

FrontCounterBC (FCBC) and Aboriginal Affairs and Northern Development Canada (AANDC) have requested the Board of Directors' comments on the proposed addition of approximately 16.2 hectares of Unsurveyed Crown land to the Douglas lake Indian Reserve No.3.

DISCUSSION:

This proposed Addition of Unsurveyed Crown land to the Douglas lake Indian Reserve NO.3 (IR 3) was initiated by the Ministry of Transportation and Infrastructure (MaTI). MaTI wanted to purchase 3.6 kilometers of road through the Douglas lake Indian Reserve No.3. Since 2005, Aboriginal Affairs and Northern Development Canada (AANDC) administers a "no net loss of land" policy for land transfers involving Reserves. In accordance with this policy, the Province has offered the Upper Nicola Indian Band a 16.2 hectare piece of land adjacent to the IR 3 in exchange for the 3.6 km of road (see attached plans). The Upper Nicola Indian Band has agreed to the addition of this land to IR 3.

Referral Application No. Page 37 of 158 REF 152 (Proposed July 25, 2012 Page 2 of 2 Subject: Referral Application No. REF 152 Proposed Addition to Douglas Lake Indian Reserve No.3

The following points outline the land and process status:

• The subject land, zoned RL-1 (Rural) and not within an official community plan, is adjacent to Glimpse Lake. This lake is classified as a General Use Lake in the Lakeshore Development Guidelines and listed as a Special Case Lake due to use for agricultural or irrigation purposes.

• The subject land is in the Agricultural Land Reserve and thus transfer requires ALR exclusion. The Province has been advised that the land is affected by the ALR.

• MOTI has advised that the grazing lease holder, Mr. John Lauder, has agreed to have his grazing lease lifted from this area of Unsurveyed Crown Land.

• The Regional Growth Strategy implementation supports meaningful opportunities for First Nations whose rights and interests may be affected, to participate in settlement planning and land and resource management.

CONCLUSION:

Development Services supports this application as it meets the Regional Growth Strategy policy to participate in land and resource management with the Upper Nicola Indian Band in their acquisition of lands adjacent to their Reserve.

Attachments

• Overview Map • Location Map • ALR, Zoning and RAA Map

Referral Application No. Page 38 of 158 REF 152 (Proposed REFERRAL APPLICATION No. REF 152

Overview Map

120040'O'W 120~3O"O'W 120"20'O'W

,\'apJer • Electoral Area '''Vlke .Palm~ "J" Electoral ,Ueado ••..s Frogm0t..e J~::d 5 Lakes f"rogmooTl! Area _uke Lakes 111[11 Surrey DQrdQn<'i[e( Lde Late Sune;\" lAke Mamft Ld;~ Bob Lake Plateau " La" ~" i iij 'p'per /Jopi! ~ Late Electoral Mabl.ake Area "M" -

.;" ";<.;.:;"

.-. ~ - LundbQm Lake / , J Iron Mtn z ,, .Wnni~- :.'~/;;n.l' b Lake' Lake "iij

~ '. ~ '" b .Glenwalker Ii! Ka~ •.valley Electoral /Jurman ~ lAke Area "N" BoofLlIke 15land' Rl!'eT\'o;r lAke .•. Skullk Lake Parad/Je Lake , La"

120~5O'0'W 120~4O'0'W 120"3O'O'W 120"2Cl0'W 12010'0'W

'* SUBJECT SITE Scale: 1:300,000 o 2.5 5 10

Kilometres Referral Application No. Page 39 of 158 REF 152 (Proposed REFERRAL APPLICATION No. REF 152

Location Map

120·26'O"W 120'Z4'Q"W 120'Z2'O"W 120'14'O"W 120'12'O"W 120'10'O"W • • '20·20'O"W• 120'18'O"W 120·16'O"W• • • z SEC10 "SEC1' SEC 12 DL 1255 SEC9 DL o SEC8 TP99 ti TP •• ' T1'99~-=, T1'" " -~ TP99 .. SEC1 SEC"'; •. T1'99 SEC3 DL854)- " SEC6 SEC4 T1'99 DL DL z SECS TP99 i 796 T~991 TP99 1141 ~ • TP99 •...•.. - i:> ~ ~ DL865 .-,' DL 751 DL866 'DL SEC35 DL 729 {1" • "" 7.5 • SE~ 33~\1 SEC34 " SEC32 TP96 ~1060 SEC31 T1'.6 x;,rci z T1'96 TP96 a DL419 '" TP96 <> Proposed Addition to the ";.: . Douglas lake Indian Reserve No.3 ~- ~L;.i , • DL7Z7 DL728 'if SUBJECT SITE • SEC27 . ·SEC28 SECZ9 TP96 T1'96 TP96 f----' "/ DL 733 . •• z SEC30 DL394 DLa70 "M_ T1'.6 ./ ~ SEC19 IL DL 672 TP96 SECZ1 DL61S 3"R SEC20 T1'.6 TP96 DLa71 DL DL z 220 • '05 l DLS" DL 767 N" SEC16 DL610 ~ DL" "'-- ~ - --., SEcn TP96 ~. DL595 TP 96 " • IR3 ~ I" '1.. NICOLA ••.•..------.., Electoral ("DOUGLAS z _LAKE ..•••. DL13'~ DL426 Area "M".•. LAKE '\ P '\(\ I IDL679 - SECS SEC7 • ~,/ SEC'O, DL4~-~ ~ TP96 D T1'.6 SEC9 ~ rTP95 \ TP96" \

DL DL ~77: DL'" z 629 '-L-i- DL 678 c,.\'!. c_ \ " DL6Z7 DL 440 , ~ 1\ DL681 16,2 ha. DL730 DL S? 1089

I DL665 DL630 DL632 DL 1090 • DLS06 • Dl755 a SEC29 DL631 TP85 ~11Z2 • z - z DL b t" ? , 1238 ~;... " ~ , DL 1121 •• "t:J ,-• , DL , DL 1181 z DL1061 • 1062 ~- ~ • • " DL 1088 , o DL759 DL509-1DLS10 \

120'Z6'O"W• 120'24'O"W• 1ZO'Z2'O"W• 1Z'O'20'O"W 120·1 •8'O"W 120'16'O"W• 120'12'D'W•

1:105,000 2,000 1,000 0 2,000 , , Metres Referral Application No. Page 40 of 158 REF 152 (Proposed REFERRAL APPLICATION No. REF 152

Agricultural Land Res Riparian Assess erve (ALR), Zoning & ment Area (RAA)

120D1T30'W 120D1TO'W 120"16'30'W 120D15'30'W

DL 4446 RL-1

DL 3367

"en ~

12O"16'O'W 120"15'30'W

Legend

~ Agricultural Land Reserve (ALR)

Zoning 1:15,000 D 300 150 0 , ~ Riparian Assessment Area (RAA) Referral Application No. PageMetres 41 of 158 REF 152 (Proposed

MEMBER RELEASE July 20, 2012

TO: Mayor & Council | Chair & Board | Senior Staff FROM: UBCM Secretariat RE: Agricultural Land Commission Changes

The purpose of this member release is to provide an update on changes that the Agricultural Land Commission (ALC) is considering in its operations and to get member feedback on how it would like to be consulted on the online application system and the new fee structure.

The Agricultural Land Commission is implementing changes to its operations in response to two reviews that were undertaken. Both of these reviews indicated that the ALC needed to implement measures to better protect farmland and to generate more revenue. The purpose of the new measures is to give the ALC the ability to review ALR boundaries to ensure the land is suitable for farming; to implement a proactive planning model with local government; and to ensure enforcement/compliance measures.

In November 2011 the Agricultural Land Commission Act was amended to give the Commission increased authority to implement new fees. Given these amendments the ALC is looking at ways to generate additional revenue that will give it the ability to implement new measures and to recover the costs of its operations.

The ALC is currently developing an Online Application Tracking System (OATS) to digitally capture historic information and to spatially link this information to GIS mapping. The goal is to require that future applications to the ALC be completed online and that it include the information required to properly assess the changes that are being requested.

The ALC is looking at a number of fee increases for services:

• Application Fees • Service Fees • Monitoring Fees • Auditing Fees

The Province has undertaken an online survey to get public input on the ALC fee structure.

UBCM Member Release Board of Directors Page 42 of 158 dated July 20, 2012 August 23, 2012

UBCM has written the ALC indicating that the online survey is not an appropriate consultation tool to engage local government, particularly given the ongoing partnership that exists in this area. UBCM has suggested that the ALC consult with local government on the new measures that it is proposing to implement and its impact on local government.

UBCM would appreciate any comments or suggestions that you may have on the on how you would like to be consulted with respect to the online application system and the new fee structure.

Please submit your comments by email to [email protected].

If you have any questions regarding this communication please contact:

Ken Vance Senior Policy Advisor Email: [email protected] Tel: 604-270-8226 ext. 114

UBCM Member Release Board of Directors Page 43 of 158 dated July 20, 2012 August 23, 2012 From: Hopp, Dayle Sent: August-09-12 9:27 AM Cc: Hopp, Dayle Subject: 2012 UBCM Convention

August 9th, 2012

Dear Chair and Directors:

Re: 2012 UBCM Convention

The 2012 UBCM Convention in Victoria, September 24 to 28, is rapidly approaching.

BC Hydro is pleased to be participating in this year’s Convention and our booth will be located in the Victoria Trade & Convention Centre.

As is our practice, if you would like to book a meeting with one of our senior managers on a local issue, please contact me with an expression of interest including subject matter by Wednesday, September 12th. Lisa Waddell with Community Relations is scheduling the meetings and can also receive your request.

The meetings will be scheduled for either Wednesday, September 26 or Thursday, September 27 and will be held at the lower level of the Empress Hotel. You will be advised of the room when your meeting time is confirmed.

Accompanying me at the convention will be Jen Walker-Larsen (Upper Columbia) and Mary Anne Coules (Lower Columbia), also from Thompson/Okanagan/Columbia Community Relations.

If you have any questions do not hesitate to contact me.

We look forward to seeing you at the UBCM Convention.

Sincerely,

Dag Sharman Community Relations Manager Thompson/Okanagan/Columbia

Email from BC Hydro dated Board of Directors Agenda Page 44 of 158 August 9, 2012 August 23, 2012 Drawing New Boundaries

By law, after every 10-year census is conducted, Canada’s electoral boundaries are revised to reflect shifts and growth in the population. Based on a formula in the Constitution, the number of electoral districts in British Columbia is increasing by 6 to reach 42.

Your electoral district – which is where you live and vote for your member of Parliament – may change as a result of the redistribution process.

The Federal Electoral Boundaries Commission for British Columbia is one of 10 independent commissions created by Parliament to determine the new boundaries of Canada’s federal electoral districts.

In consultation with the public, the commission aims to draw boundaries so that the population numbers in the province’s districts are as close to each other as reasonably possible, while factoring in communities of interest or identity, historical patterns and geographic size.

The British Columbia Commission is proposing the boundaries and electoral district names shown in these pages for residents to consider.

Notice from Redistribution Board of Directors Agenda Page 45 of 158 Federal Electoral Districts, August 23, 2012 Public Hearings – Dates and Times

The British Columbia Commission is holding public hearings to gather opinions on the proposed boundaries and electoral district names. These hearings are your opportunity to participate in the process of redrawing the electoral map.

Schedule of Public Hearings

Location Date Time North Vancouver, Holiday Inn Monday, September 10, 7:00 p.m. 700 Old Lillooet Road 2012 Squamish, Executive Suites Garibaldi Tuesday, September 11, Springs Resort 7:00 p.m. 2012 40900 Tantalus Road Surrey, Sheraton Guildford Wednesday, September 7:00 p.m. 15269 104th Avenue 12, 2012 Delta, Coast Tsawwassen Inn Thursday, September 13, 7:00 p.m. 1665 56 Street 2012 Prince George, Coast Inn of the North Monday, September 17, 2:00 p.m. 770 Brunswick Street 2012 Langley, Coast Hotel & Convention Centre Tuesday, September 18, 7:00 p.m. 20393 Fraser Highway 2012 Abbotsford, Ramada Plaza & Conference Wednesday, September Centre 7:00 p.m. 19, 2012 36035 North Parallel Road Maple Ridge, Council Chambers, Municipal Thursday, September 20, Hall 7:00 p.m. 2012 11995 Haney Place Vancouver, Harbour Centre Building, Simon 2:00 p.m. Monday, September 24, Fraser University and 2012 515 West Hastings Street 7:00 p.m. Richmond, Best Western Abercorn Inn Tuesday, September 25, 7:00 p.m. 9260 Bridgeport Road 2012 New Westminster, Inn at the Quay Wednesday, September 7:00 p.m. 900 Quayside Drive 26, 2012 Coquitlam, Executive Plaza Hotel & Thursday, September 27, Conference Centre 2:00 p.m. 2012 405 North Road Cranbrook, Heritage Inn Hotel & Convention Monday, October 1, 2012 7:00 p.m.

Notice from Redistribution Board of Directors Agenda Page 46 of 158 Federal Electoral Districts, August 23, 2012 Centre 803 Cranbrook Street North Nelson, Best Western Baker Street Inn Tuesday, October 2, 2012 7:00 p.m. 153 Baker Street Castlegar, Fireside Inn Hotel & Conference Wednesday, October 3, Centre 7:00 p.m. 2012 1810 8th Avenue Penticton, Penticton Lakeside Resort Tuesday, October 9, 2012 7:00 p.m. 21 Lakeshore Drive West Kelowna, Ramada Hotel & Conference Wednesday, October 10, Centre 7:00 p.m. 2012 2170 Harvey Avenue Kamloops, Kamloops Convention Centre Thursday, October 11, 7:00 p.m. 1250 Rogers Way 2012 Courtenay, Crown Isle Resort & Golf Monday, October 15, Community 7:00 p.m. 2012 399 Clubhouse Drive Nanaimo, Coast Bastion Inn Tuesday, October 16, 7:00 p.m. 11 Bastion Street 2012 Victoria, Victoria Conference Centre Wednesday, October 17, 7:00 p.m. 720 Douglas Street 2012 Burnaby, Holiday Inn Express Metrotown Thursday, October 18, 7:00 p.m. 4405 Central Boulevard 2012

If you wish to make a presentation at a hearing or submit a comment, you should inform the commission in writing as soon as possible but no later than August 30, 2012.

Your notice of presentation should include:

• your name, address and contact information • the organization you represent (if any) • the date of the public hearing that you wish to attend • a short overview of the issues you intend to address • your official language of preference, and • any accommodation needs you may have

Your written notice can be sent to the Commission Secretary at [email protected] or you can fill out this form online: Public Hearings Notice Form.

You can also send your written notice by mail to:

Notice from Redistribution Board of Directors Agenda Page 47 of 158 Federal Electoral Districts, August 23, 2012 Commission Secretary Federal Electoral Boundaries Commission for British Columbia 1095 West Pender Street, Suite 301 Vancouver, BC V6E 2M6

Failure to give written notice may result in your not being able to make a presentation.

Please note that any submission along with your name, in the form of an oral or written presentation, sent or presented to the electoral boundaries commission, shall be deemed a public submission and may therefore be accessible to the general public. It may also be included in transcriptions of public hearings and published on the Internet.

Notice from Redistribution Board of Directors Agenda Page 48 of 158 Federal Electoral Districts, August 23, 2012 News Release

For Immediate Release: Tuesday, July 17, 2012

BCHF AND TOTA JOIN FORCES TO SUPPORT THE THOMPSON OKANAGAN TOURISM INDUSTRY AND BRITISH COLUMBIA'S HOSPITALITY WORKERS

The British Columbia Hospitality Foundation (BCHF) and the Thompson Okanagan Tourism Association (TOTA) have joined forces to support the advancement of the hospitality industry’s human resources.

On July 16, 2012 The two organizations signed a memorandum of understanding (MOU) in which TOTA names the BC Hospitality Foundation as its main charitable beneficiary and pledges to provide major promotion about the Foundation’s charitable and fundraising initiatives to the 6,000 stakeholders involved in the Thompson Okanagan’s tourism industry. BCHF Chair Bing Smith and TOTA Chair Ingrid Jarrett signed the MOU in Coquitlam at the Foundation’s annual golf tournament.

TOTA President & CEO Glenn Mandziuk says, "The MOU represents an exciting and significant step for the Thompson Okanagan’s tourism industry. We are delighted to partner with the BCFH to promote awareness and foster development of its important work. We have a common interest with the Foundation to support and help the people in our industry who provide such wonderful hospitality to visitors from around the world, and we are proud to have selected BCHF as our primary charitable cause. We will work actively to promote awareness about the Foundation to everyone in our region.”

BCHF Chair Bing Smith states, "We are delighted to form this new partnership with TOTA. Building relationships with other organizations that share our concern for the wellbeing of hospitality industry members is an important part of our mission of 'working together to help our own'."

Mandziuk notes that publicity for the BCHF will be included on TOTA’s website, in its many print materials, and in its online Thompson Okanagan Tourism News Centre. He says the MOU also gives TOTA membership on the BCHF’s Thompson Okanagan Advisory Committee, which develops awareness in the region about BCHF’s fundraising initiatives and ensures that hospitality industry employees in the Thomson Okanagan are considered for the Foundation’s assistance for extraordinary costs as the result of injury or illness.

The MOU directs that a new TOTA Scholarship will be presented by the BCHF to a student during TOTA’s annual Thompson Okanagan Tourism Industry Summit. TOTA will also become a ‘Big Spender’ sponsor of the Foundation’s annual ‘Tip Out To Help’ fundraising program, which encourages tourism and hospitality workers across the province to contribute to a ‘virtual tip jar’ – an October initiative that raised nearly $120,000 in its first year, 2011.

– 30 –

CAPTION FOR ATTACHED PHOTO: Thompson Okanagan Tourism Association Chair Ingrid Jarrett, left, and BC Hospitality Foundation Chair Bing Smith sign a memorandum of understanding July 16 in Coquitlam pledging collaboration by the two organizations to support the tourism industry and its workers. (Photo by Dana Lee Harris)

About the BC Hospitality Foundation: Formed in 2006, the BCHF, is a non-profit organization that raises funds to help hospitality industry workers who face extraordinary costs arising from a serious health crisis. It also provides financial aid to selected students in post-secondary hospitality programs in the province.

About The Thompson Okanagan Tourism Association: TOTA co-ordinates the strategic development and marketing of tourism for the Thompson Okanagan region which stretches from Valemount in the north to the U.S. border in the south, and from Princeton and Cache Creek in the west to Christina Lake and Sicamous in the east. It includes the cities of Kamloops, Vernon, Kelowna, Salmon Arm, Grand Forks, Merritt and Penticton.

BC Hospitality Foundation Page 49 of 158 and the Thompson Board of Directors Agenda – August 23, 2012

About Tip Out To Help: Introduced in October 2011, the Tip Out To Help program is an ongoing fundraising campaign administered by the BCHF. The goal of Tip Out To Help is to encourage members of the hospitality industry to help their colleagues in need by filling a virtual “tip jar.” The Tip Out To Help program is simple and flexible: the program asks industry members to raise money however they please and then donate it to the BCHF, which will allocate it to individuals in need. The program relies on small donations and volunteered time from front-line workers and managers, but it is also supported by a number of generous corporate sponsors.

FOR INFORMATION CONTACT:

Dana Lee Harris Kelsey Klassen Glenn Mandziuk BCHF Media Contact BCHF Social Media Contact TOTA Chief Executive Officer Tel: 604-986-3262 Tel: 604-910-9321 Tel: 250-860-5999 ext 216 Email: [email protected] Email: [email protected] Email: [email protected] www.bchospitalityfoundation.com www.totabc.org twitter.com/bchospitality twitter.com/totamedia www.facebook.com/BCHospitalityFoundation www.facebook.com/totabc

BC Hospitality Foundation Page 50 of 158 and the Thompson Board of Directors Agenda – August 23, 2012

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GREE.NCOMMUNfitES COMM'TTEE

July 20, 2012

Mr. Randy Murray, Chair Thompson-Nicola Regional District 300-465 Victoria Street Kamloops, BC V2C 2A9

Dear Chair Murray:

Thank you for your continued commitment to the BC Climate Action Charter (Charter). As you are likely aware, over 95 percent of B.C. local governments have signed the Charter and are working to reduce greenhouse gas emissions and create complete, compact and more energy efficient communities. In doing so, communities such as yours are demonstrating strong and continued climate leadership and the Green Communities Committee would like to recognize your efforts.

Green Communities Committee Climate Action Recognition Program In acknowledgment of the ongoing efforts of local leaders, the joint Provincial-UBCM Green Communities Committee (GCe) is pleased to announce the new Climate Action Recognition Program for BC local governments. This is a multi-level program that will provide the Gce with an opportunity to review and publicly recognize the progress and achievements of each Charter signatory.

Recognition will be provided on an annual basis to local governments who demonstrate progress on their Charter commitments, according to the following: Levell: Progress on Charter Commitments All local governments who demonstrate progress on fulfilling one or more of their Charter commitments will receive a letter from the GCCacknowledging their accomplishments.

LeveI2:~easurement Local governments who have completed a corporate carbon inventory for the reporting year and demonstrate that they are familiar with the Community Energy and Emissions Inventory (CEEI)will receive a 'Climate Action Community 2012' logo, for use on websites, letter head and similar .

..../2

B of D Dn , r. / • Agenda -1:,w,J ~I IJ- Letter from Green Page 51 of 158 Communities Committee Mr. Randy Murray, Chair

Level 3: Achievement of Carbon Neutrality Local governments who achieve carbon neutrality in the reporting year will receive a 'Climate Action Community - Carbon Neutral 2012' logo, for use on websites, letter head and similar.

To be elligible for this program, local governments will need to complete a Climate Action Revenue Incentive Program (CARIP)/Carbon Neutral Reportand submit it to the Province in accordance with the program guidelines. Determination of the level of recognition that each community will receive will be based on the information included in each community's annual CARIP neport. Additional information on CARIP reporting is available online at: www.cscd.gov.bc.ca/Igd/greencommunities/carip.htm

UBCM Community Excellence Awards - Climate Action To further recognize the significant climate action taking place at the local level, the GCCis also sponsoring the Climate Action Award, a new category under UBCM's Comrnunity Excellence Awards - a program that profiles excellence in local government. The Climate Action Award will recognize significant climate action in the areas of corporate and community GHG mitigation and climate adaption. Applications are now being accepted through until August 3. For more information visit: www.ubcm.ca

Ongoing Support for Local Governments As part of their mandate to support local governments in achieving their Charter commitments, the GCCis also pleased highlight a number of new or enhanced resources for 2012: • In response to ongoing local government interest, the current incentive for SMARTTool has been extended until October 26, 2012. The GCCwill provide local governments who sign on to use SMARTTool before this date with a SO percent reduction in their first year costs. Additional information is available online at: www.toolkit.bc.ca/Program/SMARTTool- Carbon-Em issions-I nventorv-and-Reporting • Draft 2010 CEEI Reports are now available. CEEIassists local governments in meeting their Charter commitment to measure and report on community GHG emissions profiles. Community reports are online at: www.env.gov.bc.ca/cas/mitigation/ceei/index.html • The BC Climate Action Toolkit continues to be updated with new information, resources, guides and case studies: www.toolkit.bc.ca • The Provincial government continues to offer CARIP to local government signatories to the Charter. CARIP is a conditional grant that is equivalent to 100 percent of the carbon taxes paid directly by a local government: www.cscd.gov.bc.ca/Igd/greencommunities/carip.htm

RECEIVED .../3

.1111 25701?

Thompson-Nicola Regional District Letter from Green Page 52 of 158 Communities Committee Mr. Randy Murray, Chair

The Green Communities Committee looks forward to continued collaboration and partnership with BC local governments and to recognizing local government climate action achievements through the Recognition Program and UBCM Climate Action Award. Sincerely,

Julian Paine Assistant Deputy Minster, Local Government Division

Gary Macisaac Executive Director, Union of BC Municipalities

Letter from Green Page 53 of 158 Communities Committee Local Government Program Slervices ...programs to address provincial-local government shared priorities

July 13, 2012 UBC~ 1 Chair Murray and Board Thompson-Nicola Regional District 300 - 465 Victoria Street Kamloops, BC, V2C 2A9

Administration provided RE: Approval of Operational Fuel Treatment Application (70 Mile by UBCM House. 2012) Funding provided by Province of B.C. Dear Chair and Board,

Thank you for submitting an application for an operational fuel treatment for the above noted project. The Provincial Fuel Management VVorking Group has reviewed your submission and the application requirements have been met. , ....•... . ", '. Q The application form indicates a projected total project cost of $54,000.00. BRITISH As the applicant is required to contribute 10% of project costs up to COLUMBIA $100,000 in funding (and 25% of project costs from $100,001 to $400,000 in The Best Place on Earth funding), the working group has approved a grant in the amount of $48,600.00, or the applicable percentage of the actual eligible project costs, whichever is less. The balance of the project cost is required to be funded For program through community contributions. information, visit the Funding Program section at: The conditions of approval are outlined in the Program & Application Guide and the general Terms & Conditions are attached. In addition, www.ubcm~ca please note the approved grant is also subject to the following requirements:

LGPS Secretariat (1) The funding is to be used solely for the purpose of the above Local Government House named funding program and project and for the expenses 525 Government Street itemized in the budget that was approved as part of your Victoria, BC, VBV OAB application;

E-mail: [email protected] (2) Funds are not transferable to other projects; Phone: (250) 356-5134 (3) All project activities must be completed within 24 months and no Fax: (250) 356-5119 later than July 31. 2014; (4) The final report is required to be submitted within 30 days of project completion and no later than August 31. 2014. The report must include: .- •. Completed and signed copy of the final report form

Letter from Local Page 54 of 158 Government Program .. Maps and spatial data, as outlined in the relevant appendix in the Program & Application Guide .. For CWPP funding, an electronic copy of the completed CWPP(s) .. For prescription funding, an electronic copy of the signed/ sealed prescription(s) .. For demonstration projects and operational treatments, photos of fuel conditions before and after the fuel treatment

Additional information regarding financial reporting and the disclosure of project revenues and other grant contributions (and how these may impact the eligible grant) are available in the Program & Application Guide.

Please forward this information on final report deadlines and . requirements to staff or contractors responsible for implementing the project.

Also, please note that the Community Charter and Local Government Act provide the requirements for municipalities or regional districts that are providing services outside of their own jurisdiction. For more information, please refer to: .. For municipalities - s. 13, Community Charter .. For regional districts - s. 796 and s. 796.1, Local Government Act]

As outlined in the Program & Application Guide, grants will be awarded upon completion of your project and satisfactory receipt of the final report. To inquire about progress payments, please contact Local Government Program Services at (250) 356-5134, or 19ps®Ubcm.ca.

We wish you every success with your project and look forward to working with you on future community safety iriitiatives.

Peter Ronald Programs Officer

cc: Jason Tomlin, Emergency Services Supervisor, Thompson-Nicola Regional District BeV Atkins, Fuel Management Specialist, Cariboo Fire Center

Enclosure RECEIVED tlUl 18 2012 Letter from Local T'lKJm,.ft"NleoIaPage 55 of 158 Government Program Regional DiItrlct ". Local Government Program Services

General Funding Terms & Conditions

The purpose of these Terms and Conditions is to provide basic information on the administration of Local Government Program Services (LGPS) grants. For specific information regarding the terms and conditions of each funding program, please refer to the Program & Application Guide.

1. Definitions • Approved Applicant - In general, LGPS grants are awarded to local governments (regional districts and municipalities). However, under some programs, other organizations, such as First Nations and aboriginal organizations or boards of education, can be the approved applicant. The approved applicant is the primary contact for UBCM and is responsible for overall grant management. • Approved Partner(s) - Are organizations that contribute directly to the approved project, are identified in the application and are approved by UBCM. Possible partners include, but are not limited to, boards of education, health authorities, First Nations or aboriginal organizations, non-profit organizations and local governments (other than the applicant). • Approved Project - Is the activity or activities described in the application and approved by UBCM. • Cash Expenditures - Are direct costs properly and reasonably incurred and paid for with money by the approved applicant or approved project partners for the development or implementation of the approved project. For example, catering and consultant fees can be cash expenditures. • In-Kind Expenditures – Are the use of resources of the approved applicant or approved project partner for the development or implementation of the approved project. For example, the use of meeting rooms owned by the applicant or approved partner can be an in-kind expenditure. • Program & Application Guides - Are the application and program materials prepared by UBCM to describe the program and assist applicants in completing and submitting an application. All Program & Application Guides are available at www.ubcm.ca.

2. Eligible & Ineligible Costs

Eligible costs, including cash and in-kind expenditures, are direct costs properly and reasonably incurred by the approved applicant or approved partners in the development or implementation of the approved project. To be eligible, these costs must be outlined in the detailed budget submitted by the approved applicant as part of the application process and be approved by UBCM. Requests to change the budget must be made to UBCM, in writing, by the approved applicant (see below). Please see the Program & Application Guide for specific notes regarding eligible and ineligible costs.

3. Post-Approval Terms

Notice of Approval UBCM will inform approved applicants by letter and a specified percentage of the approved grant amount will be forwarded upon approval. The balance will be paid on satisfactory completion of the project and receipt of all final reporting requirements.

Applicant Responsibilities LGPS grants are awarded to approved applicants. When collaborative projects are undertaken, the approved applicant remains the primary organization responsible for the grant. Due to this, the approved applicant is the primary contact for UBCM and is responsible for: • Ensuring that approved activities are undertaken as outlined in the approved application and within the required timeline, • Providing proper fiscal management of the grant and approved project (see below), and

Local LetterGovernment from LocalProgram Services - General Funding Terms & Conditions (May 2011)Page 56 of 158 Page 1/2 Government Program • Submitting progress and/or final reports, using UBCM forms where available, as required by the Program & Application Guide (see below).

Accounting Records Acceptable accounting records must be kept that clearly disclose the nature and amounts of cash and in-kind expenditures incurred during the development or implementation of the approved project. Financial summaries are required to be submitted as part of the final report and must be signed by a representative of the approved applicant (or as required in the Program & Application Guide). In all cases, the final project expenditure must be net of any rebates (such as HST) that the approved applicant or approved partner is eligible to receive.

Changes to or Cancellation of Approved Project Approved applicants need to advise UBCM, in writing, of any significant variation from the approved project as described in the approved application, including any major changes to:

• Start or end dates • Project purpose, goals, outcomes or milestones • Cash and in-kind expenditures or matching • Project partners funds (when required)

UBCM’s approval may be required in advance for such changes. If an approved project is cancelled, the approved applicant is responsible for ensuring any grant monies that have been advanced are returned to UBCM within 30 days, or as outlined in the Program & Application Guide.

4. Reporting Requirements

Submission of Reports Approved applicants are required to submit progress and final reports as outlined in the Program & Application Guide. When UBCM forms are available, they are required to be used. Please note the following when submitting a report: • When completing a UBCM report form please ensure that each question is answered and that all attachments are complete. Follow any sample templates that UBCM provides. • When a report form is not required, please ensure that each required component, as outlined in the Program & Application Guide, is addressed in your report and that all attachments are complete. • Unless specifically requested, please do not bind reports or submit in binders or folders. • When submitting electronically, submit all documents as Word or PDF files. • All digital photos or images should be submitted, by e-mail or on CD, as JPEG files. • When you are ready to submit your report, please e-mail it directly to [email protected] or mail/fax it to Local Government House: 525 Government Street, Victoria, BC, V8V 0A8 or Fax: (250) 356-5119

Extensions and Outstanding Reports In order for an approved project to continue past the approved end date – or for a final report to be submitted after the established deadline – approved applicants must contact LGPS and request and be granted permission for an extension. Approved applicants that do not request extensions and have outstanding reports may forfeit the final payment of their grant and may not be eligible to apply to future LGPS programs until reports are received.

5. Recognition of Funding and Funders

Approved applicants should contact UBCM for more information on recognizing funding and for information on the appropriate use of logos. Please contact Paul Taylor, Relationships & Communications Advisor, at (250) 356-2938 or [email protected].

Local LetterGovernme fromnt LocalProgram Services - General Funding Terms & Conditions (May 2011)Page 57 of 158 Page 2/2 Government Program Local Government Program Services ...programs to address provincial-local government shared priorities

UNro~ B~~OF II COLUMBIAf July 13, 2012 MUNICIPALITIES Chair Murray and Board Thompson-Nicola Regional District 300 - 465 Victoria Street Kamloops, BC V2C 2A9

Administration provided by UBCM RE: Completion of Fuel Management Prescription (70 Mile House,

Funding provided by 2010) Province of B.C. Dear Chair and Board,

Thank you for submitting final report documentation for the completion of your fuel managem,ent prescription for the above noted project. We have reviewed your submission and the reporting requirements have been met. BRITISH COLUMBIA The final report notes total net costs of $6,283.05. Based on this, a cheque The Best Place on Earth in the amount of $6,175.00 will follow shortly under separate cover. This cheque represents full payment for this project and is based on the total approved grant. For program information, visit the I would like to congratulate you on the successful completion of this Funding Programs section at: project and offer best wishes for future community safety work in your community. www.ubcm.ca Sincerely,

Local Government House 525 Government Street Victoria, BC, V8V OA8 Peter Ronald E-mail: [email protected] Programs Officer Phone: (250) 356-5134 Fax: (250) 356-5119 cc: Jason Tomlin, Emergency Services Supervisor, Thompson-Nicola Regional District

Letter from Local Page 58 of 158 Government Program Gas Tax/Public Transit Management Selrvices ... delivering the federal gas tax and public transit agreement funding in British Columbia

UNI~ BR~: OF IJ COLUMBIA1 MUNICIPALmFS July 18,2012 l~ Chair & Board Thompson-Nicola Regional District Administration provided By UBCM 300,..465 Victoria St

Funding provided by: Kam}oops, BC V2C 2A9 G()vemment ()f Canada dB.1 C. ana a Dear Chair & Board:

In partnership with: RE: GAS TAX AGREEMENT COMMUNITY WORKS FUND PAYMENT

I am pleased to advise that UBCM is in the process of distributing the first of two Community Works Fund (CWF) payments for fiscal 2012. An electronic transfer of $473,165.58 is expected to occur on July 25, 2012. These payments are made in BRITISH accordance with the payment schedule set out in your CWF Agreement with UBCM COLUMBIA (see Addendum #1 of your Agreement). - www.g;;-;:bc.d"' CWF are made available to eligible local governments by the Government of Canada pursuant to the Agreement on the Transfer of Federal Gas Tax Revenues between Gas Tax/Public Transit UBCM and the governments of Canada and British Columbia. Funding under the Management Services Secretariat program may be directed to local priorities that fall within one of the eligible pr~ject categories and that are in keeping with the Agreement's intended outcomes of reduced greenhouse gas emissions, cleaner air and cleaner water. Local Government House 525 Government Victoria BC V8V CA8 Further details regarding use of CWF and project eligibility are outlined in your CWF Phone: 250 356-5134 Agreement and on our web site at wVvw.ubcm.ca. Fax: 250356-5119 For further information, please contact Brant Felker, Gas Tax Policy and Program Website: Manager, bye-mail at [email protected] or by phone at 250-356-0893.

www.ubcm.ca under Sincerely, Funding Programs/ Gas Tax Fundi Programs

Heath Slee President

pc: . Tanya Garost, Chief Financial Officer

Il1a Av. ;)3 ~l~ 1 7'V3At1eoda--' .. S.~( Letter from Gas Tax/Public Thompson-Nicola Regional District-CWF-2012-PayrnentRelease-lPage 59 of 158 Transit Management

CSRD Board in Brief July 20, 2012

Revelstoke mayor is new CSrd chair No vote was required as position of Board Chair by and after the ballots were Revelstoke Director David acclamation. counted, Area ‘E’ Director Raven was handed the Two names were put for- Rhona Martin was de- ward for the Vice Chair, clared the Vice-Chair.

Electoral area ‘c’ by-election process The Board approved the period begins on July 27th The by-election is being timeline proposed by staff and nomination papers held due to the untimely CSRD Directors

for the Electoral Area ‘C’ will be available. death of former Electoral  Area ‘A’ Garry Habart Area ‘C’ Director and By-Election. The actual nomination  Area ‘B’ Loni Parker Carolyn Black was ap- period begins on August CSRD Chair Ted Baciga-  Area ‘C ’ Jack McInally pointed as Chief Election 14th and ends on August lupo. (alternate) For more information please Officer and the general 24th. Advance voting days  Area ‘D’ Rene Talbot voting day is slated for take place September 19th visit the CSRD website at www.csrd.bc.ca or contact  Area ‘E’ Rhona Martin Saturday, September 29th. and 25th. Chief Election Officer Carolyn  Area ‘F’ Larry Morgan The Notice of Nomination Black at 250-833-5939.  Golden Christina Benty Rcmp address rural policing issues  Revelstoke David Raven  Sicamous Darrell Trouton RCMP Chief Superinten- program reinstated in the lately and said he was Salmon Arm Nancy Cooper  dent Mike Sekela of the local schools. pleased with that. & Debbie Cannon Southeast District invited Area ‘E’ Director Rhona Sicamous Director Darrell To contact the CSRD office questions and comments Martin expressed a wish Trouton commended the call 250-832-8194 or toll free from the Directors con- that police members Sicamous detachment for 1-888-248-2773. Visit our website at www.csrd.ca cerning communication would socialize a little their work during the Email: [email protected] and policing. more with the youth when flooding. “It was quite Area ‘D’ Director Rene the members are in the dangerous and the guys Upcoming Meetings Talbot mentioned there is area. went above and beyond

less police presence in his Area ‘F’ Director Larry the call of duty.” area than there used to be. Morgan told the Chief The Chief Superintendent Next Board Meeting He added that he would Superintendent the police said he would look into August 16, 2012 like to see the D.A.R.E. presence has increased the concerns and pass along the words of praise. Stat Holiday August 6, 2012 Soil removal and deposit bylaw No. 646 The Board gave second view and consultation with activities and should not be reading to the Soil Remov- other agencies and minis- triggered by projects such al and Deposit Bylaw. tries has taken a significant as construction of a single Manger of Development amount of time. family home. Services Gerald Christie Mr. Christie advised the The bylaw will be sent told the Board that first Board this bylaw is intend- again to relevant agencies reading was given almost a ed to regulate large-scale for comment. year ago but the legal re- soil removal and deposit

Columbia Shuswap Board of Directors Agenda Page 60 of 158 Regional District dated July August 23, 2012 P AGE 2 C S R D B OARD IN B RIEF

Area ‘a’ & ‘B’ area ‘E’ funding request approved alc applications The Board approved funding up to insulation for the Eagle Valley Com- The Board had no objections to a $30,000 from the Electoral Area ‘E’ munity Resource Centre building. This request for subdivision within the Community Works Funds for an ener- money comes from the Gas Tax Fund Agricultural Land Reserve (ALR) gy system replacement for more effi- which is given to local governments in Area ‘A’ and will advise the cient heating and cooling and better from the federal government. Agricultural Land Commission (ALC) that the CSRD is recommending approval. The request ‘open for business’ funding approved concerns property at 2435 Golden The Board approved the request of of Calgary, Edmonton and Vancouver. Donald Upper Road. The applicant wishes to subdivide the prop- $20,000 from the District of Sicamous The recent flooding and mud slides in and Area ‘E’ Economic Opportunity erty along the road to create a new the Sicamous area have left a negative lot of 20.48 acres. Fund to fund the Sicamous & District impression in the minds of the travel- Chamber of Commerce ‘Open for ling public. The Board will forward an ALR Business’ marketing campaign. exclusion application to the ALC This positive messaging will act as an The campaign will include advertising with the recommendation of re- economic generator to bring more tour- fusal. This property is located in and promotion to relay this ‘open for ists to the Shuswap. business’ message in the key markets Electoral Area ‘B’ in the Shelter Bay area, southeast of Revelstoke. Standard Firefighter honorarium Staff reported they were unable to support the exclusion requested by The Board adopted a policy formaliz- ficiency Criteria and Honoraria Re- Sage Investments Ltd. in an area ing the recommendations for remuner- port. This includes an increase to the with no zoning. Furthermore, the ation for firefighters throughout the Training Officer honorarium from Area ‘B’ Advisory Planning Com- Regional District. $850 a year to $1,500 a year. mission recommended refusal. The Board adopted the recommenda- As well, beginning in 2013, the hourly tions in 2010 that addressed changes rate paid to firefighters and officers Area ‘b’ eoF fund to the CSRD Fire Services Program who have not received the BC Basic The Board approved the use of including a standardized proficiency Fire Fighting Certificate would in- Economic Opportunity Funds for and remuneration model for officers crease to $15 per hour (as opposed to the Revy Riders Dirt Bike Club and firefighters. remaining at $12 as suggested in the and the Visitor Information Cen- However the policy approved at the report). Beginning in 2014, firefight- tre. The Dirt Bike Club will use July meeting includes two minor ers with a Certificate will receive $18 the $50,000 to build additional changes from the approved Pro- per hour. trails at their club facility on Westside Road, north of Revel- grants for Areas ‘b’, ‘c’ and ‘f’ stoke and $100,000 will be used to The Board approved the following Area ‘C’ help cover the construction costs grant-in-aid requests: Shuswap Community Foundation, of a new Visitor Information Cen- Area ‘B’ $1,000; Tappen/Sunnybrae Volunteer tre. Revelstoke Golf Club Society, $1,000; Firefighter’s Association $3,000; Car- Area ‘B’ zoning Trout Lake Volunteer Fire Department, lin & District Recreation Association, The Board gave first reading to $3,230; Revelstoke Community Foun- $12,093. Electoral Area ‘B’ Zoning Bylaw dation, $5,000. Area ‘F’ No. 851. In late July it will be Imai Park Foundation, $5,000. referred to the Area ‘B’ Advisory Planning Commission. Celebration of Life Open houses will be held at the Revelstoke Recreation Centre and A memorial gathering for former CSRD Chair Ted Bacigalupo will be held on Trout Lake Community Hall on Sunday, July 22nd between noon and 4 p.m. at the Blind Bay Community Hall, August 9th. For more information 2510 Blind Bay Road (corner of Marine Drive). All are welcome to share stories please to go to www.csrd.bc.ca and anecdotes.

Columbia Shuswap Board of Directors Agenda Page 61 of 158 Regional District dated July August 23, 2012 Regional District Update

July 2012

Updates from the SLRD Board and Committee meetings of July 2012

Building Report - June Pemberton Canoe Association's Outrigger Team - There were no stop work orders posted in June. There Request for Financial Assistance were 22 building permit applications received: $3,000 from the Pemberton Recreation Commission 1 in Area A budget along with $1,000 each from Electoral Area C 2 in Area B Select Funds and the Village of Pemberton will be 2 in Area C used to provide a $5,000 Gold Sponsorship to the 17 in Area D Pemberton Canoe Association’s Outrigger Team.

7 building permits were issued. 1st Annual Lillooet Friendship Centre Society Pow Permit Values Issued $: Wow June June June 2012 $500 from Area B Select Funds was granted to the 2010 2011 2012 YTD Lillooet Friendship Centre Society for their 1st Annual 2,497,000 4,745,000 890,930 5,180,340 Pow Wow.

Crane Creek Debris Flow at Tyaughton Lake Road Lillooet Regional Invasive Species Society (LRISS) $1,500 from Area A Select Funds was granted to the $5,500 from Area B Select Funds was granted to LRISS Crane Creek Debris Flow Recovery Fund. to assist in the reduction of invasive species in the

Lillooet region. Chair Susan Gimse was recognized as a Life Member 2012 Bridge River-Lillooet Community Link Bus of the Union of BC Municipalities $500 from Area B Select Funds was granted to the Bridge River Indian Band for the 2012 Bridge River- 2012 Union of BC Municipalities Convention Lillooet Community Link Bus. A meeting request was sent to the Premier to discuss internet connectivity in remote areas. Requests were Reduction of Human/Bear Conflict in St'at'imc also submitted to meet with Ministers re: Territory & Area B $4,000 from Area B Select Funds was granted to the Dedication of Crown land for “Riverside Park” in Reducing Human/Bear Conflict project in St'at'imc Electoral Area C Territory & Area B. Road maintenance issues pertaining to various transportation routes in the SLRD Pemberton & District Health Care Foundation Golf Provincial transit Tournament Proposed cemetery in Area C $1,000 of Area C Select Funds was granted to the CN Rail Pemberton & District Health Care Foundation Golf Tunnel Dam situation above Britannia Beach Tournament for a Hole Sponsorship. Liquor & Event Licensing

Columbia Shuswap Regional District Board Chair Resort Municipality Request for Contribution to Ted Bacigalupo Meadow Park Sports Centre Costs Board Directors acknowledged the valuable The Board declined Whistler’s request for a contribution of Ted Bacigalupo during his years of contribution from Pemberton/Area C towards service with the Columbia Shuswap Regional District. Meadow Park Recreation Centre Costs. Area B and C Directors contributed a donation from Select Services funds to an Appreciation Fund in Ted’s memory.

Squamish-Lillooet Regional Page 62 of 158 District dated July 2012 Regional District Update Page 2 of 3

Meadows Fields Lease replacement for the community pool at Brennan Park The Board authorized the Chair and CAO to negotiate in Squamish for up to $250,000 was approved. and sign a new lease with School District 48 for the use of the Meadows Fields.

Canada's Economic Action Plan - Community Infrastructure Improvement Fund in the West The Gates Lake Community Centre project will be submitted for this grant with up to $250,000 of Area C Amenity Funds to cover the 50% matching funding under the terms of the grant program.

Proposed Federal Electoral Boundaries Redistribution A letter will be sent to the Federal Electoral Boundaries Commission requesting that the Village of Pemberton and Area C boundaries are returned to pre-2004 Federal riding boundaries. A Ribbon-Cutting ceremony was held on the on the Regional Growth Strategy - Regional Context newly-acquired Fulton wetlands and attended by the Statements were accepted from the District of SLRD Chair, members of Ducks Unlimited, Pemberton Lillooet, District of Squamish, and Resort Municipality Valley Trails Association and Pemberton Wildlife of Whistler. Association with a blessing by Lil'wat Elder Mary- Louise James. There is also a ‘Name the Park’ contest The Board received an update regarding the ISP - for this newly acquired land. Send your entry to SLRD Integrated Sustainability Plan. The next ISP Jeannette Nadon, Communications & Grants Steering Committee meeting is scheduled for Coordinator by email: [email protected]. Your September, 2012. message should include a brief explanation as to why your name idea is the best choice. Don't forget to Crown Land Tenure Application - Riverside Park include your name and contact information! A Crown Land application will be submitted to the BC www.slrd.bc.ca Ministry of Forests, Land and Natural Resource Operations for tenure/license of occupation over the Regionally Significant Projects – Gas Tax Funding lands known and described as Riverside Nature Park in The Board unanimously approved projects submitted Area C. by the Regional CAO’s and directed that they be brought forward to the UBCM/Province working Jamie Creek IPP Temporary Use Permit was group. approved for the period ending July 23, 2014 and a letter of credit in the amount of $50,000 used as SLRD Fire Services Review security for project remediation. The Board authorized a Request for Proposals process for a thorough review of fire services in the SLRD District of Squamish - Grant Submission for electoral areas. Brennan Park Aquatic Centre (Squamish & District Community Pool) Innergex will be invited to the August 2012 Board A request to apply to the Community Infrastructure meeting in order to provide an update on the Upper Improvement Fund (CIIF) for the HVAC and Boiler Lillooet Hydro Project.

Regional DistrictSquamish Update -isLillooet published monthlyRegional by the Squamish-Lillooet Regional District. The SLRD Board meetsPage on the 634th Mondayof 158 of each month at 10:30 am atDistrict 1350 Aster dated Street, Pemberton, July 2012 BC. Members of the public are invited to attend. Contact us at (604) 894-6371 to confirm dates and times.

Regional District Update Page 3 of 3

The SLRD Bylaw Enforcement Policy was adopted by the Board.

Special Events Bylaw No. 1247-2012 was adopted which establishes a new regime for Special Events Permits in the SLRD Electoral Areas and repeals Bylaw 17, 1970.

Schedule of Fees Bylaw No. 1252-2012 was adopted, providing various amendments to Schedule of Fees Bylaw 1101-2008.

Squamish and District Community Pool Loan Authorization Bylaw 1251-2012 was adopted permitting borrowing of up to $1 million for capital The Board completed the North leg of the 2012 equipment replacements and improvements. SLRD Tour and visited locations in the Regional District such as D’Arcy, Seton Portage, Shalalth, SLRD Security Issuing Bylaw No. 1253-2012 Bridge River, Lillooet, Gold Bridge and Bralorne. (Squamish and District Community Pool) Bylaw Site visits included BC Hydro Bridge River 1253-2012 was adopted in the amount of $750,000 Complex, Miyazaki House, Split Rock Nursery to permit borrowing of $750,000 through the (above), Fort Berens Winery, a Xwisten Municipal Finance Authority (MFA) in respect of Loan Experience walking Authorization Bylaw 1251. SLRD Board of Directors: tour and lunch with SLRD Security Issuing Bylaw (District of Squamish) the Bridge River Susan Gimse Bylaw 1254-2012 was adopted permitting borrowing Economic Board Chair/Electoral Area C of $3,078,831 through the Municipal Finance Development Society in Bralorne. Debra DeMare Authority (MFA) for various District of Squamish Electoral Area A The 2012 South projects. Mickey Macri tour is scheduled Electoral Area B Garibaldi Fire Protection Specified Area Security for late August. Maurice Freitag Issuing Bylaw 1255- 2012 was adopted in the Electoral Area D amount of $450,000 to enable borrowing through Kevin Anderson District of Lillooet MFA for the purpose of constructing the new Rob Kirkham Garibaldi Fire Hall at Black Tusk Village. District of Squamish

Patricia Heintzman Area D Community Works Funds (CWF) District of Squamish Up to $210,000 from Area D CWF under the Gas Tax Jordan Sturdy Act was approved for eligible green building Village of Pemberton Resort Municipality of initiatives for the new Garibaldi Fire Hall. Whistler

The Squamish-Lillooet Regional District (SLRD) provides regional government to approximately 38,000 residents and is comprised of four member municipalities - Squamish, Whistler, Pemberton and Lillooet and four Electoral Areas - A, B, C, D (including Gold Bridge, Bralorne, Pavilion, Texas Creek, Yalakom, Seton Portage, D'Arcy, Devine, Birken, Pinecrest/Black Tusk Village, Upper Squamish, Ring Creek, Furry Creek, Britannia and Porteau Cove)

Contact Lynda Flynn, CAO at (604) 894-6371 x 231 or Chair Susie Gimse at (604) 902-0277

Regional DistrictSquamish Update -isLillooet published monthlyRegional by the Squamish-Lillooet Regional District. The SLRD Board meetsPage on the 644th Mondayof 158 of each month at 10:30 am atDistrict 1350 Aster dated Street, Pemberton, July 2012 BC. Members of the public are invited to attend. Contact us at (604) 894-6371 to confirm dates and times.

The Board Reports Regional District of Central Okanagan 1450 KLO Rd., Kelowna, BC, V1W 3Z4 Phone: (250) 763-4918 Fax: (250) 763–0606 Web Site: regionaldistrict.com E-mail: [email protected] www.facebook.com/regionaldistrict Highlights of the Regional Board Meeting – July 23, 2012

New Water System Borrowing Bylaw Rock Quarry Expansion Referral Application

The Regional Board has approved a Security Issuing The Regional Board has given conditional support to Bylaw in order to borrow $4,902,846 to finance the an application made to FrontCounter BC for newly completed Upper Fintry, Shalal Road, Valley of expansion of an existing rock quarry adjacent to the Sun water system. Owners of 56 of 336 parcels Chute Lake Road. The applicant has been working that are served by the system have prepaid the the three hectare site on Crown land since April 2007 $17,230 cost of construction while the remainder will and wants permission to add 3.65-hectares to the finance their share over 30 years through financing operation during the next phase of expansion to be provided by the Municipal Finance Authority. completed by 2017 with two further expansions for a total of 9.59-hectares over the next ten years. The Gas Tax Funding For Water System Upgrade Board has asked the Province to consider approving The Regional Board has authorized spending only the Phase 2 expansion and that a number of Canada-BC Community Works Funds – Gas Tax environmental areas be addressed before issuing an Program funds to purchase and install important updated Licence of Occupation. monitoring equipment for the newest water system in the Regional District. $26,500 will be used for an June Building Statistics

additional equipment to ensure consistent remote During June, Development Services approved 19 monitoring of the works for the Upper Fintry, Shalal building permits for a construction projects valued at Road and Valley of the Sun water system. $1,201,000 in the Central Okanagan East and Central Okanagan West Electoral Areas. That Regional Growth Strategy Discussion Papers compares with 13 permits issued in June 2011 for The Regional Board has received updated projects valued at $1,139,000. So far this year, 57 information on the process of developing a new permits have been approved for construction projects Regional Growth Strategy. Six new detailed valued at $4.5-million. During the first six months of discussion papers have been prepared that will be last year, 76 construction projects received permits in used this fall for input from the public, stakeholders the two electoral areas for a total value of just over and elected officials. The papers present information $6.2-million. on: Economic Development, Environmental Protection, Housing, Parks and Open Spaces, Regional Board Meetings

Transportation and Mobility and Water Resources, Regional District office – 1450 KLO Road, Kelowna Lakes and Streams. They are available for viewing (Woodhaven Board Room). Residents are welcome at the Regional District office and on the Regional to attend. Growth Strategy website www.futureok.ca. • Monday, August 20th – 7:00 pm • Thursday, September 6th – following 8:30 Horseback Tours Referral Application am Governance and Services Committee The Regional Board has given conditional support to meeting a referral application from FrontCounter BC for a Licence of Occupation to permit guided horseback tours. The applicant proposes the tours on new and existing trails on approximately 16.81-hectares of Crown land in the Central Okanagan West Electoral Area and District of West Kelowna near Jackpine Lake, Lambly Lake and Trepanier Provincial Park. The Board asks that before any Provincial approval is given the applicant meet a number of conditions such as obtaining a business licence, developing a detailed management plan and that no motorized vehicles be allowed on designated trails.

The Board Report is published after each regular meeting of the Board of the Regional District of Central Okanagan. The Regional Board meets at least once a month in regular session in the Woodhaven Board Room at the Regional District office, 1450 KLO Road. The public is welcome to attend.

For copiesCentral of this publication Okanagan or more Regional information contact: Bruce Smith, CommunicationsPage & Intergovernmental 65 of 158 Affairs Officer District dated July 23, 2012 Board of Directors Agenda 250-469-6339 August 23, 2012

Fraser Valley Regional Page 66 of 158 District dated July 24, 2012 Board of Directors Agenda - August 23, 2012

Fraser Valley Regional Page 67 of 158 District dated July 24, 2012 Board of Directors Agenda - August 23, 2012

Fraser Valley Regional Page 68 of 158 District dated July 24, 2012 Board of Directors Agenda - August 23, 2012

Fraser Valley Regional Page 69 of 158 District dated July 24, 2012 Board of Directors Agenda - August 23, 2012 Update from Minister Thomson

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JULY 2012 HERITAGE

Welcome to the July edition of my e- newsletter.

We have been extremely busy over the past month and it would be impossible MCABEE FOSSIL SITE RECEIVES to single out just one HERITAGE DESIGNATION - The thing. Here are some future of the McAbee fossil site is of the highlights: secure, now that the world- renowned fossil beds have been - On July 18 the formally designated as a Heritage London Court of Site. Photos International Arbitration ruled in B.C. and Canada’s favour by dismissing all allegations against the province in the long-standing softwood lumber dispute. The ruling represents a massive victory for B.C. and provides further stability and certainty for our forest sector helping ensure its continued POINT ELLICE HOUSE GANGWAY recovery. INCREASES VISITOR ACCESS - Ministers Steve Thomson and Ida - Government achieved an 84 per cent reduction Chong, Port Ellice House in the 2011 mining permit backlog, two months Preservation Society president Lisa before the target completion date set out in the Mort-Putland and Victoria City BC Jobs Plan. This is a significant step towards Councillor Charlene Thornton-Joe encouraging investment in the province’s natural officially opened the new gangway resource sector. and dock at the Point Ellice House heritage site. The new - Through the Brownfield Renewal Program, infrastructure will increase tourist government is awarding more than $1.64 million activity by allowing safe and easy to 24 projects throughout the province to water access. Video and Photos redevelop contaminated properties and revitalize communities. Ministry of Forests, Lands Page 70 of 158 and Natural Resource https://www.enewsletters.gov.bc.ca/Update_from_Minister_Thomson/July_2012/edition[30/07/2012 4:24:37 PM] Update from Minister Thomson

- Two significant heritage announcements took place: the world-renowned McAbee fossil site near Cache Creek received designation as a FISH AND WILDLIFE formal Heritage Site, and, the Point Ellice House Heritage Site in Victoria officially opened its new $60,000 gangway and dock that will increase tourist activity by allowing safe and easy water access. Both of these announcements help to ensure the lasting legacy of our province’s heritage is enjoyed for many decades to come.

On a more sombre note, this month our province is also dealing with the tragedy of a devastating landslide at Johnsons Landing, where four lives were taken. I would like to LEAVE BABY WILDLIFE IN THE express my deepest condolences to the entire WILD - When it comes to newborn community of Johnsons Landing and the families wildlife mother knows best, and so affected. A few days later another slide occurred with fawning and calving season at Fairmount Hot Springs where there was a underway, the province is again considerable economic toll, but fortunately no reminding people that newborn one was hurt. deer, elk or moose should not be touched or moved when I extend my thanks and support to all residents, encountered. volunteers and staff from both local and PHOTO CONTEST FOR HUNTING provincial governments who worked so hard AND FISHING GUIDES throughout incredibly difficult circumstances. LAUNCHED – Shutterbugs with a These events have brought out the true strength taste for outdoor adventure will of both communities and all British Columbians have the opportunity to see their have them in their thoughts during this difficult work on the cover of the 2013-2015 time. Freshwater Fishing Regulations Synopsis, through a photo contest. Until next month,

Steve Thomson Minister of Forests, Lands and Natural Resource Operations

Minister’s biography INDUSTRY

FORESTRY

WESTERN FOREST PRODUCTS INNOVATES WITH NEW AUTOGRADER - Minister Steve Thomson toured Western Forest Products APD mill during an event to celebrate the company’s $6.7 million investment in new auto- grading technology.

TOTAL VICTORY FOR B.C. AND CANADA ON SOFTWOOD LUMBER - B.C. and Canada have achieved total victory in an arbitration panel's ruling on B.C.'s timber pricing policies under the 2006 Canada-U.S. Softwood Lumber Agreement (SLA).

$2.3 MILLION WOOD FIRST PROGRAM SUPPORTS B.C. FOREST INDUSTRY - More than $2.3 million is being invested this year in the Wood Ministry of Forests, Lands Page 71 of 158 and Natural Resource https://www.enewsletters.gov.bc.ca/Update_from_Minister_Thomson/July_2012/edition[30/07/2012 4:24:37 PM] Update from Minister Thomson

First program to broaden the use of B.C. wood MINISTER TOURS CANFOR'S products in commercial, government and mid-rise RADIUM SAWMILL - Minister buildings. Video Steve Thomson toured Canfor's Radium sawmill this month to see

first hand how the company's recent $40 million investment is enhancing productivity and cost performance.

OTHER MINISTRY NEWS MCLEOD LAKE LOGGING COMPANY HONOURED WITH LEADERSHIP AWARD - The Forest Products Association of Canada and the Assembly of First Nations have announced that Duz Cho Logging of McLeod Lake has won the 2012 Aboriginal Forest Products Business Leadership Award. The company is 100 per cent owned by the McLeod Lake Indian Band.

CANFOR'S PLAYHOUSE CHALLENGE - B.C.'s largest mills are participating in a provincial tree house competition that will see the finished products being auctioned off to corporate donors and donated to children's charities across the SIGNIFICANT COLUMBIA LAKE PROPERTY province. Website PROTECTED - On July 23, Minister Steve Thomson was in Invermere to help celebrate the protection and conservation of an ecologically and culturally important property on the east shore of Columbia Lake known as Lot 48. RECREATION SITES AND TRAILS

B.C.'S BACKCOUNTRY PLAYGROUND - Recreation Sites and Trails BC manages approximately 1,200 recreation sites and 800 trails around B.C. To find a MINISTER THANKS EMERGENCY WORKERS AT recreation site or trail near you visit NELSON PREOC - Minister Steve Thomson stopped www.sitesandtrailsbc.ca in at the Nelson Provincial Regional Emergency

Operations Centre to thank emergency workers first hand for their outstanding response efforts during and the recent landslides at Johnsons Landing and Fairmont Hot Springs. UPCOMING EVENTS Aug. 4-5 ex-Forest Service Vessel Squadron Rendezvous Victoria

Aug. 5 Squamish Days Logger Sports Parade Squamish Ministry of Forests, Lands Page 72 of 158 and Natural Resource https://www.enewsletters.gov.bc.ca/Update_from_Minister_Thomson/July_2012/edition[30/07/2012 4:24:37 PM] Update from Minister Thomson

WEB RESOURCES For the latest information from the Special Committee on Timber Supply including B.C. ACTS SWIFTLY TO DEAL WITH INVASIVE SPECIES THREAT - The B.C. government worked audio recordings and closely with the Invasive Species Council of B.C., transcripts from public provincial and federal agencies, and international hearings taking place across partners to respond decisively to a threat of invasive the province click here. zebra and quagga mussels at Shuswap Lake this Now that wildfire season has month. arrived, stay up-to-date on B.C. PROTECTS OLD GROWTH FORESTS ON the latest burning SUNSHINE COAST – An additional 14,750 hectares restrictions around the on the Sunshine Coast are now protected in old province by checking out the growth management areas. Wildfire Management Branch's Bans and GOVERNMENT HITS BULL'S-EYE ON NOTICES OF WORK TARGET - The B.C. government has Restrictions webpage. achieved an 84 per cent reduction in the 2011 mining permit backlog, two months before the target completion date set out in the BC Jobs Plan.

BROWNFIELD GRANTS REVITALIZE, RENEW For more information on ministry COMMUNITIES - Communities around the province announcements and events, visit will see their brownfields gaining attention through the Ministry of Forests, Lands and Natural Resource Operations $1.64 million for 24 projects through the B.C. Newsroom. Brownfields Renewal Funding Program. List of recipients

WILDFIRE MANAGEMENT

FIRE FIGHTING CREWS LEND A HAND WITH FLOOD EFFORTS - With B.C.'s wildfire season off to Ministry of Forests, Lands Page 73 of 158 and Natural Resource https://www.enewsletters.gov.bc.ca/Update_from_Minister_Thomson/July_2012/edition[30/07/2012 4:24:37 PM] Update from Minister Thomson

a slower than normal start, throughout June wildfire fighters were able to assist Emergency Management BC and communities with sandbagging efforts as areas of the province deal with flooding.

FIRESMART PROGRAM REDUCES WILDFIRE RISKS IN COMMUNITIES - The B.C. government is encouraging residents of wildland-urban interface areas to help safeguard their homes and communities by becoming more "FireSmart".

FIRE PROHIBITIONS EXPANDED WITHIN COASTAL FIRE CENTRE - Effective at noon on Friday, July 20, a Category 2 open fire and fireworks prohibition was expanded to include all areas within the Coastal Fire Centre except Haida Gwaii.

FIRE PROHIBITION FOR ALL OF PRINCE GEORGE FIRE CENTRE - Effective at 1 p.m. on Friday, July 13, 2012, open fires and firework use are prohibited throughout the entire Prince George Fire Centre. This prohibition is an extension of a ban that has been in place in most of the Prince George fire centre since May 19, and now includes the Fort Nelson fire zone.

OPEN FIRE PROHIBITION WITHIN NORTHWEST AND SOUTHEAST FIRE CENTRES - Effective at noon on Friday, July 13, 2012, all open fires are prohibited within the Northwest and Southeast Fire Centres with the exception of the former North Coast Forest District.

www.gov.bc.ca/for/news

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Ministry of Forests, Lands Page 74 of 158 and Natural Resource https://www.enewsletters.gov.bc.ca/Update_from_Minister_Thomson/July_2012/edition[30/07/2012 4:24:37 PM] Regional District of Central Kootenay Box 590, 202 Lakeside drive Telephone (250) 352-6665 Fax (250) 352-9300 Nelson, BC VIL 5R4 BC Toll Free 1-800-268-7325 Web: www.rdck.bc.ca e-mail: [email protected]

Randy Murray Chair - Thompson-Nicola Regional District 300 - 465 Victoria Street Kamloops, BC V2C 2A9

Re: Your volunteer service durine: the Johnsons Landin!!:landslide

Dear Mr. Murray,

I would like to take the opportunity on behalf of the Regional District of Central Kootenay to thank the Thompson-Nicola Regional District for providing personnel to our Emergency Operations Centre during the 2012 freshet and the Johnsons Landing landslide response.

Your immediate and effective response made a difference where it counted most, with the residents of the RDCK. Because you and everyone involved worked together as a team, our Regional District was able to provide support to residents most affected by the 2012 freshet events and the JOhnsons Landing natural disaster.

While effects of the freshet and of the disaster are far from over for our communities and their families, the work of your Regional District has been an immense help. I am very appreciative of your selfless contribution to the well-being of others.

My sincerest thanks and gratitude on behalf of our board directors, our employees and everyone involved through the RDCK in the emergency response effort to the 2012 freshet and the Johnsons Landing landslide.

Sincerely, .[jtL-. .g~_,~,_ .

John R. Kettle Chair, Board of Directors Regional District of Central Kootenay BolD .. Agend~ -~~ (~~. - twj.2?;)rL

MUNICIPALITIES: Cites: CastIegar, Nelson Town: Creston Villages: Kaslo, Nakusp,New Denver, Salmo, Silverton,LetterSlocan from John Kettle, Page 75 of 158 ELECTORAL AREAS: ° A-Wynndel/East Shore Kootenay Lake °BoConoEoFoOoH-The Slocan Valley oroJ-Lower Arrow/Columbia oK-The Arrow LakesRDCK Chair received ""\I"' . •• "" 'I

,'- -.,... Q~. "-',--, ,- < " BRITISH COLUMBIA

Ref: 151024 JUL 3 0 2012

Mr. Randy Murray Chair Thompson-Nicola Regional District 300 - 465 Victoria Street Kamloops, BC V2C 2A9

Dear Chair Murray:

As Minister of Community, Sport and Cultural Development, I am writing today to express my condolences to you. and to !be Board members of the ThompsQIl~Nicol~R~gi9I1.al District on the loss of Ms. Bonnie CruzelleMyram, Area Director for the Lower North Thompson.

Bonnie's tireless involvement in her community, as a long time employee at School District 73, as a member of the TNRD board since 2005, and as a local marriage commissioner, will long be remembered.

Please pass on sincerest condolences to Ms. CruzelleMyram's family on behalf of the Province of British Columbia and staff of the Ministry of Community, Sport and Cultural Development.

In deepest sympathy,

Id~~ Minister

,BofD p....•~..,~a- Au~ ~'31 ~ Ol::L.. IsV'FG Ministry of Community, Sport Office of the Minister Mailing Address: Location: and Cultural Development PO Box 9056 5th Prov Govt Room 323 Victoria BC V8W 9E2 Parliament Buildings Victoria BC V8V 1X4 Letter from Minister Ida Phone: 250387-2283 Fax: 250387-4312 Pagewww.Qov.bc.ca/cscd 76 of 158 Chong dated July 30, 2012

MEDIA RELEASE 2 August 2012

SLIPP and partner government agencies are preparing to respond to post highwater beach and shoreline repairs and modifications

As the high water at Shuswap Lake recedes, some waterfront property owners are discovering erosion on their property or beaches and shorelines fronting their property. This may include damage to buildings or shoreline infrastructure such as retaining walls and docks caused by the near-record high water and flooding which occurred earlier this year.

The Shuswap Lake Integrated Planning Process, known as “SLIPP” – a planning program for the Shuswap watershed that involves the coordinated efforts of government agencies, local governments, First Nations, community associations and the public – is reminding property owners to follow established protocol when undertaking repairs and modifications near beaches and shorelines and understand that there are limitations when working near water.

“It’s important for property owners to understand that the shoreline – the entire area between the high water mark and the water – is not private property, it is property of the Crown. That means that property owners are not authorized to do certain kinds of work on the shoreline [below the highwater mark] without receiving approval first,” says Andy Oetter, Manager with the Ministry of Forests, Lands and Natural Resource Operations.

Property owners must contact Front Counter BC, a one-window portal for inquiries and authorizations relating to working near water. Authorization is required for the following works:

• repairing a building in the shoreline area • repairing, maintaining or constructing a retaining wall or rock groyne • removing vegetation • dredging • repairing or constructing a boat launch or a dock near a shoreline or riparian area.

Depending on the proposed works and associated risk to sensitive habitat, the project may either proceed according to specified conditions and measures, or require more information before authorization is granted or denied. This process is in place to protect public access and safety, fish habitat and water quality.

“Property owners can call Front Counter BC, visit an office in person, or visit the website to get information about permitting and authorizations. Staff will guide property owners through the permitting procedure,” says Oetter. Front Counter BC can be reached by calling 1-877-855-3222 (toll-free) or visiting www.frontcounterbc.gov.bc.ca.

While SLIPP is encouraging property owners to be diligent and follow the necessary protocol, government agencies are prepared with a compliance and enforcement strategy in the event that unauthorized works are being done. Lake patrols with multiple regulatory agencies will take place on August long weekend and will emphasize compliance with safety regulations, fishing regulations, noise and fireworks bylaws, houseboat beaching, and a new emphasis on watching for unauthorized shoreline works. Patrols will continue throughout the summer and fall.

slippbc.com

Update from Shuswap Lake Page 77 of 158 Integrated Planning Process Board of Directors Agenda August 23, 2012

Property owners can find more information about working near water and shoreline care, including contact information and a detailed flow chart for lakeshore erosion control on the SLIPP website at www.slippbc.com.

- 30 -

SLIPP Background: The Shuswap Lake Integrated Planning Process brings together communities, First Nations, and public agencies to ensure that the Shuswap watershed remains a great place to live, work, and play. Working in partnership on innovative approaches and projects, SLIPP aims to increase public safety on the water, ensure a healthy environment, and support a diversity of recreational experiences and economic opportunities that can be enjoyed by all.

In 2011, local governments (Columbia Shuswap Regional Disrict, Thompson-Nicola Regional District, City of Salmon Arm and District of Sicamous) pledged $1 million to a SLIPP pilot project, which is additional to an estimated $1.5 million of in-kind contributions from SLIPP agency partners.

For more information on SLIPP, its partners and programs, please visit www.slippbc.com.

Contact: For more information, please contact Erin Vieira at [email protected] or 250 314-9660.

slippbc.com

Update from Shuswap Lake Page 78 of 158 Integrated Planning Process Board of Directors Agenda August 23, 2012

NEWS RELEASE For Immediate Release Ministry of Justice 2012JAG0173-001138 Ministry of Community, Sport and Cultural Development Aug. 9, 2012

Chief electoral officer asked to review Internet voting potential

VICTORIA – The B.C. government has officially requested that the chief electoral officer convene an independent panel to examine the potential for using Internet voting in British Columbia.

A letter has been sent to British Columbia’s chief electoral officer Keith Archer from Minister of Justice and Attorney General Shirley Bond, requesting that the chief electoral officer appoint an independent panel to review the best practices for Internet voting from other jurisdictions – in both local and provincial contexts – and identify any possible technological or logistical barriers.

The independent panel review will help to start a broader conversation about modernizing B.C.’s electoral process, something Premier Christy Clark pledged when she became premier of the province. Internet voting is a topic of interest for many British Columbians, as well as a number of B.C. municipalities. The B.C. government is committed to examining all necessary questions and concerns regarding security, safety, privacy and anonymity before considering implementation.

Quotes:

Minister of Justice and Attorney General Shirley Bond – “Our province is widely recognized as being technologically progressive and a leader in open government initiatives. If the independent panel determines we can maintain the utmost electoral integrity, I’m optimistic Internet voting could increase accessibility for British Columbians to participate in the democratic process.”

Minister of Community, Sport and Cultural Development Ida Chong – “Several local governments have expressed an eagerness to adopt Internet voting as a way to increase voter turnout and the Union of British Columbia Municipalities has supported them. We will look forward to receiving the independent panel’s report.”

Contact: Dave Townsend Government Communications and Public Engagement Ministry of Justice 250 387-4962

Connect with the Province of B.C. at: www.gov.bc.ca/connect

News Release from the Board of Directors Agenda Page 79 of 158 Ministry of Community, Sport August 23, 2012

MEMO TO MEMBERS August 10, 2012

TO: Mayor and Council, Chair and Board, Senior Staff FROM: Union of BC Municipalities RE: Long-term Infrastructure Plan (LTIP) and Gas Tax Permanency Discussions

Summary To prepare for these discussions, UBCM sought the views of its members through Discussions are underway between a survey. The survey built on existing UBCM and the federal and provincial UBCM policy, and President Slee was governments with regard to the LTIP able to use the results as the cornerstone and the permanent Gas Tax Fund. of his presentation to the roundtable.

The BC infrastructure roundtable in Highlights of the survey results are set out July brought stakeholders together for below, with bolded text indicating key a strategic discussion about the LTIP. items addressed by President Slee at the President Slee attended and his roundtable. Given a very tight turn comments were informed by a UBCM around time, we were pleased to receive member survey, the highlights of responses from 57 local governments. which are set out below. While this is not likely statistically

relevant, the responses were useful in the Staff officials are now preparing for context of confirming existing policy and in-depth discussions on the LTIP, the identifying emerging themes. permanent Gas Tax Fund and the next

iteration of a federal/provincial/local KEY POLICY THEMES government infrastructure program. In the survey, UBCM asserted four key Discussions will be informed by what policy themes based on existing policy: we have already heard from local • Infrastructure funding should be governments. UBCM will further stable, predictable and long-term; engage members as needed, including • The scope of infrastructure funding initiating discussions with Tiers 2 and programs should be broad enough 3 members about Gas Tax program and with enough flexibility to meet elements specific to those tiers. the needs and priorities of all local governments; LTIP • Programs should recognize the The July 3, 2012 BC infrastructure limited capacity of BC’s small and roundtable was part of a consultation rural communities; and process that will inform infrastructure • Processes should be streamlined with programming after the 2014 expiry of the a minimum of bureaucracy. Building Canada Fund (BCF).

www.ubcm.ca UBCM Memo dated August Board of Directors Agenda Page 80 of 158 10, 2012 August 23, 2012

The vast majority of survey respondents Programs should neither encourage nor agreed with these themes, with 84% discourage private infrastructure ranking all of them as “very significant” investment, thereby leaving the choice or “extremely significant”. of the appropriate level of public and/or private investment in local infrastructure SCOPE to individual local governments to Responses to scope included: determine in accordance with their unique community needs. • Support for eligibility for all local government infrastructure in a new The survey responses indicated broad program, including infrastructure support for this approach, with 92% of currently eligible under BCF as well respondents either “agreeing” or as additional categories (e.g., firehalls, “strongly agreeing” with programs being affordable housing, tourism); neutral about P3.

• In addition to broad scope, programs should allow local choice about SUPPORTING SMALL/RURAL COMMUNITIES which projects to fund (with some The survey asked how the needs of small pointing to the Gas Tax Community and rural communities could be Works Fund as a good model); and accommodated, with respondents • Several respondents said programs suggesting a range of options (e.g., should find ways to support asset segregated funding, lower local management and include funding for contributions, boarder scope; application infrastructure rehabilitation and assistance). Accordingly, President Slee renewal, rather than just new expressed a need for infrastructure infrastructure. programs to recognize and accommodate the limited capacity of Accordingly, President Slee focused on small and rural communities. an approach, building on a successful Gas Tax model, that includes dedicated NEXT STEPS funding for communities, eligibility for Further LTIP discussions are expected in the full range of local government the coming months. We thank all those infrastructure, and with sufficient who participated in the survey, and we flexibility to provide some local choice will continue to use the results as LTIP about priorities. discussions unfold. In addition, we will

keep the membership informed about PUBLIC PRIVATE PARTNERSHIPS (P3) progress, and seek additional input as The membership has endorsed needed during these discussions. resolutions supporting continued public ownership of infrastructure, as well Gas Tax Permanency infrastructure programs that encourage SENIOR STAFF OFFICIALS MEETING private investment. These, when read in conjunction with UBCM general policies The federal government has chosen to about maintaining local government engage in initial discussions about the discretion to determine local needs, permanent Gas Tax Fund in conjunction would indicate a principle related to P3 with the LTIP discussions. along the following lines:

www.ubcm.ca UBCM Memo dated August Board of Directors Agenda Page 81 of 158 10, 2012 August 23, 2012

Consequently, initial Gas Tax discussions NEXT STEPS IN MEMBER ENGAGEMENT will be part of a LTIP staff officials Program design at a national level meeting later this month. That meeting will focus on program elements at a The key points noted above were drawn national level (e.g., program goals, scope, from previous program evaluations, reporting, and administration), and is not UBCM policy, and what we have heard expected to deal with BC specific from local governments. However, if you elements (e.g., sub-programs and have additional insight into national level allocations amongst them). program design, we would like to hear from you. Contact Brant Felker (contact Given this, UBCM will rely on existing information below) to provide that input. policy and the LTIP survey results to inform our discussion at the meeting, and BC specific program design will bring the following types of local We will keep the full membership government perspectives to the table: updated on the progress of the permanent • overall, the Gas Tax program is Gas Tax discussions, and will seek input working well and local governments on further detailed design elements from want to maintain the existing members as needed. We have heard that approach which provides stable, the Regionally Significant Projects fund predictable, long-term funding for for Tier 2 regions needs some further local government infrastructure and discussion. Consequently, we will be that affords some local choice about engaging in discussions specifically with which eligible projects to fund; Tier 2 members regarding those • a scope expansion to allow eligibility allocations. Similarly, input will also be for a broader range of infrastructure sought from Metro Vancouver and its projects may better meet local needs, member municipalities about the pooling and this may be particularly important of funds for that region. for BC’s small and rural communities; • some method of indexation is needed Further Information in order to avoid erosion of funding; More detailed results of the LTIP • it will be important to continue to survey are available at: ensure that accountabilities can be http://tinyurl.com/8fhhuuk met in ways that recognize local

government capacity (e.g., encourage For further information about the things like asset management or other LTIP, please contact Brenda Gibson, sustainability planning, rather than General Manager, Victoria requiring these); Operations, at [email protected] or • unique features of the BC program 250.356.0862 need further discussion; while a mix

between allocation based funding and For further information about the pooled funding to support larger, permanent Gas Tax program, please regional or innovative projects is contact Brant Felker, Gas Tax generally supported, we need to Program Manager, at ensure we’ve got the right balance [email protected] or 250.356.0893 amongst these in all areas of BC.

www.ubcm.ca UBCM Memo dated August Board of Directors Agenda Page 82 of 158 10, 2012 August 23, 2012

790 Shakespeare Street, Trail BC V1R 2B4 | Cell 250-231-0404 | Email [email protected]

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Event Notice from the Page 83 of 158 Association of Kootnay and

THOMPSON - NICOLA REGIONAL DISTRICT

DRINKING WATER & UTILITIES COMMITTEE

Thursday, July 19, 2012

MINUTES of a Meeting of the DRINKING WATER & UTILITIES COMMITTEE held in the Board Room on Thursday, July 19, 2012 commencing at 10:00 AM.

PRESENT: Chair R.H. Elliott Electoral Area "J" (Copper Desert Country) Director A. Anderson Village of Ashcroft Director J. Lightfoot Village of Lytton Director W. Macdonald Electoral Area "B" (Thompson Headwaters) Director S. Rice Electoral Area "I" (Blue Sky Country) Director M. Fennell (Alt.) Electoral Area "O" (Lower North Thompson) Director J. Sternig Electoral Area "P" (Rivers and The Peaks)

Mr. S. Gill, Chief Administrative Officer Ms. L. Cornwell, Manager of Legislative Services Mr. P. Hughes, Director of Environmental Services Mr. M. Garrett, Manager of Communications Ms. R. Blixrud, Recording Secretary

PRESS: None.

OTHERS: No interested persons

1. MINUTES

(a) Minutes of the Drinking Water and Utilities Committee meeting dated April 18, 2012

Moved by Director Anderson Seconded by Director Macdonald

That the minutes of the Drinking Water and Utilities Committee dated July 19, 2012 be adopted as circulated.

CARRIED Unanimously

Page 1 of 4

Drinking Water and Utilities Page 84 of 158 Committee - Director R. Drinking Water and Utilities Committee Thursday, July 19, 2012

2. ADDITIONS TO OR DELETIONS FROM THE AGENDA

None.

3. UNFINISHED BUSINESS

None.

4. CORRESPONDENCE

None.

5. NEW BUSINESS

None.

6. REPORTS and/or INQUIRIES

(a) Utility Service Delivery Assessment Update

Report from the Director of Environmental Services dated July 16, 2012.

The Director of Environmental Services indicated that a number of steps had been taken to assess the efficiency of the utility service delivery methods of the TNRD. A summary of the main assessment steps are as follows: - researched contractors costs without requests for proposals and average rates - met with TNRD utilities staff, as the organization has invested in their training and education, and they also have working and community knowledge - researched what other regional districts' methods of utility service delivery

Director Sternig entered the meeting.

The Committee was advised that the Utility Service Delivery Assessment report was in draft form and that a full report will be returned to the Committee at the fall meeting. Staff will continue to look at partnerships and other ways to ensure efficient service delivery.

An explanation was provided of the contracted and in-house cost comparisons provided in the report.

Upon question, the Director of Environmental Services indicated that:

- training costs were included in the listed expenses - TNRD has provided training to some contractors to ensure credibility for those individuals working under a TNRD staff's EOCP training

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Drinking Water and Utilities Page 85 of 158 Committee - Director R. Drinking Water and Utilities Committee Thursday, July 19, 2012

- in providing services, the TNRD has to uphold the statutes of the Drinking Water Act and comply with all new water regulations - a conservation strategy has been developed and now time has to be found to implement the strategy and continue educating the public - installing water meters in new and acquired water systems is now the practice of the TNRD, as grant applications and conservation strategies require water meters

Moved by Director Fennell Seconded by Director Sternig

That the Draft Utility Service Delivery Assessment be received for information.

CARRIED Unanimously

7. IN-CAMERA

Moved by Director Elliott Seconded by Director Anderson

That an In-Camera meeting be held to discuss information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act, pursuant to the authority of Section 90(1)(j) of the Community Charter.

CARRIED Unanimously

The In-Camera meeting commenced at 10:42 AM.

Page 3 of 4

Drinking Water and Utilities Page 86 of 158 Committee - Director R. Drinking Water and Utilities Committee Thursday, July 19, 2012

8. ADJOURNMENT

Moved by Director Fennell Seconded by Director Anderson

That the meeting adjourn at 11:40 AM.

CARRIED Unanimously

Certified Correct:

Chair

Corporate Officer

Page 4 of 4

Drinking Water and Utilities Page 87 of 158 Committee - Director R. Community Services COMMITTEE REPORT

TO: Economic Development, Tourism and DATE: July 8, 2012 Regional Parks Committee

FROM: Manager of Community Services

SUBJECT: Invest TNRD Web Portal,

RECOMMENDATION:

1. That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that staff apply for funding through: a. Invest in Canada Community Initiative (ICCI) grant funding ($15,000) b. Northern Development Initiative Trust (NDIT) grant funding ($20,000 from the Industry Attraction Program). c. The collaborative portion of the annual NDIT Economic Development Capacity Building program for the communities of Ashcroft, Cache Creek, Clinton, Logan Lake, Lytton, and TNRD up to $15,000 d. Southern Interior Development Initiative Trust (SIDIT), for funds equivalent to those received from NDIT, a potential $35,000. e. And any other applicable economic grant opportunity.

2. That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that if staff can lever $50,000 in funds on or before 2013 that the TNRD employ an NDIT Intern for an initial 6 month period, to work with designated Economic Development Officers (EDO’s) to identify and coordinate TNRD major projects, and economic development sectors: and if successful in obtaining SIDIT funding extend the Intern a further 6 months to implement the contracting of the Invest TNRD webmaster to roll out the web portal.

3. That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that $10,000 (from Economic Development / Tourism fund) be provided to complete, the Community Profiles for Barriere, Clearwater, Chase, Kamloops, Merritt and Sun Peaks, (which would include the surrounding rural areas within each of these catchments).

Economic Development, Page 88 of 158 Tourism and Regional Parks July 8, 2012 Page 2 of 6 Subject: Invest TNRD Web Portal

RON STORIE Approved for Manager of Community Services Board Consideration

BACKGROUND:

On March 22, 2012 the Thompson-Nicola Regional District (TNRD) authorized staff to coordinate an Economic Development Summit in order to facilitate the implementation of an economic development web portal similar to www.investnorthwestbc.ca . During the Summit, strategies to secure funding, support, partnerships and human resources were discussed as potential next steps.

Staff coordinated this session with the facilitation expertise of Northern Development Initiative Trust (NDIT). Present were Economic Development, Tourism and Regional Parks Committee members, Economic Development Officers (EDO’s) and staff from the member municipalities of Kamloops, Merritt, Logan Lake, Clearwater, Barriere, Chase, Cache Creek and Ashcroft. There were also a number of agencies present including the Ministry of Jobs Tourism and Innovation, Community Futures, Southern Interior Development Initiative Trust (SIDIT) and Thompson Rivers University (TRU). An extensive amount of information was provided to attendees regarding economic development initiatives in other areas and existing web portals.

Key elements communicated to attendees included the following: 1. Web Portal initiatives are moving forward in the Northwest, Northeast, Northern BC and the Cariboo. Several new queries have recently been made to NDIT, similar to the TNRD’s, for Northern Vancouver Island and the East Kootenays. If the TNRD completes a web portal in similar detail to the www.investnorthwestbc.ca site, NDIT suggests that 80% of the province will be in a similarly formatted web approach, which further promotes the BC based economy.

Economic Development, Page 89 of 158 Tourism and Regional Parks July 8, 2012 Page 3 of 6 Subject: Invest TNRD Web Portal

2. The TNRD and it’s member municipalities need to identify a single point person to direct investors to appropriate channels to answer economic development questions (i.e. EDO’s or Chief Administrative Officers). 3. Just as emergencies have no jurisdiction, economic development areas are based on catchments that have no jurisdiction.

DISCUSSION: As part of the investigation of the web portal opportunity and delivery of the Summit, new information has surfaced which has enabled staff to provide the following options for the Committee’s consideration.

Option 1: Do nothing further regarding the Regional District’s economic development initiative. • Economic development is a service where monies can be directed with difficult to measure, tangible results. However given the global market that we now compete within, staff recommend this is not a suitable option to follow.

Option 2: Develop an Invest TNRD website, that provides baseline economic development information for the geographical area within the TNRD. • This option would require baseline community profiles be developed for Barriere Chase, Clearwater, Kamloops, Merritt, Sun Peaks. and the overall TNRD profile need to be completed in standardized formats which ensures quality control. Community Profiles are the tools often used to attract foreign investment and are prepared to answer questions potential investors may have. Profiles would include information like demographics, transportation, utility infrastructure, and labour costs. These profiles are the baseline information that investors coming to the area will readily peruse for information that may prompt them to invest in the TNRD. Smaller rural communities will be included in the larger municipal catchment areas. Ashcroft, Cache Creek, Clinton, Logan Lake, and Lytton have community profiles already completed. • NDIT advises that typical contract costs for one profile could be as much as $18,000. The TNRD has been provided a contract price for the 7 remaining profiles at an estimated cost of approximately $10,000 in total (by a recent NDIT

Economic Development, Page 90 of 158 Tourism and Regional Parks July 8, 2012 Page 4 of 6 Subject: Invest TNRD Web Portal

intern). Clearly this is a collaborative project that requires some serious commitment of time, predominantly from “designated” area EDO’s. Funding Cost: $10,000 from Economic Development / Tourism Fund Completion Date: December 31, 2012 • At a minimum, the “designated” EDO’s would be required to support a web- provider to post the information on our website. EDO’s may be required to update, validate and maintain information occasionally on the site. Funding Cost:$15,000 with annual maintenance costs of $1,000 and a 4-5 year complete overhaul of the site at $15,000, Completion Date Pending Committee Direction.

There are a number of serious drawbacks to Option 2. • This direction is not consistent provincially with the NDIT model as shown at the www.investnorthwestbc.ca site, which has proven to be an successful economic driver. • Although it remains a cheaper option it is critical that someone needs to drive this process, who would that be? • Option 2 would provide a baseline picture of opportunities within the regional area. However, as either the Regional District or its member municipalities do not have available staff time to maintain the site, we would be establishing a site and providing outdated information. Investors have higher expectations.

Option 3: Develop an Invest in TNRD website similar to the www.investnorthwestbc.ca site.

The Invest in TNRD web site is anticipated at costing a total of $100,000 as shown in Table 1. The main expense elements include community profiles, NDIT Intern hire and the website design and production.

Table 1: Option 3: Web Portal Budget Community Profiles $ 10,000 Hire Intern NDIT for ½ - 1 year term $ 70,000 Webmaster and Design / production $ 20,000 Total Project Cost $100,000

Economic Development, Page 91 of 158 Tourism and Regional Parks July 8, 2012 Page 5 of 6 Subject: Invest TNRD Web Portal

• The key to Option 3 is to obtain a competent, experienced, NDIT intern to manage the entire website process. This would include obtaining (and updating) the baseline of community profiles; seeking EDO collaboration; developing a OpportunitiesBC list of projects in the TNRD (and posting them on OpportunitiesBC), developing a sector listing collaboratively with designated EDO’s, bring the webmaster online and collaboratively design the economic development page. As indicated in Table 2, up to 85% funding could be available from various agencies for this project to move forward. • Staff would apply for funding through Invest Canada Community Initiative (ICCI), NDIT, and SIDIT for monies for a ½ - 1 year term hire anticipated January 2013.

Table 2: Option 3 - Funding Particular Funder Deadline Cost Total Project Cost $100,000 Grant Foreign Affairs and International Trade Canada October 2012 $ 15,000 (ICCI) Grant NDIT Industry Attraction Program and October 2012 $ 20,000 NDIT Economic Development Capacity Building October 2012 Program $ 15,000 Grant SIDIT request for matching NDIT funds April 1 2013 $ 35,000 Net Cost TNRD $ 15,000

• Having an Intern, responsible for this initiative, with the cooperation of the EDO’s, creates a win-win scenario unlike Option 2 as there is a singularly funded position with specific responsibilities for the initiatives. If the Committee commits to Option 3, then staff recommends, upon Board approval, the TNRD spend $10,000 to complete the Community Profiles. By having the Community Profiles completed for 2013, they can be provided to the member municipalities and rolled out on local government websites as baseline information. • The required amount of TNRD funding (the Economic Development / Tourism budget) will decline based on the success of funding application items. If the TNRD can obtain a commitment of $50,000 in ICCI and NDIT funding on or before January 1, 2013, then staff would employ a experienced NDIT Intern for

Economic Development, Page 92 of 158 Tourism and Regional Parks July 8, 2012 Page 6 of 6 Subject: Invest TNRD Web Portal

an initial 6 month term. With additional funding pending successful application to SIDIT or other funding sources, staff could then extend the position for another 6 month period. • For the design, and development of the web portal, costs are anticipated at approximately $20,000. Because of the different funding timelines, committing to the web portal would mean committing one time funding. • Annual community profile maintenance costs of $1000 – $1500 are expected with existing municipal economic development personnel doing the majority of document inputs when required. A revitalization of the website is expected to occur at year 4 or 5 of its lifetime. * The Economic Development / Tourism fund is a one-time fund. Where will the money be coming from for ongoing costs? Should an existing service be amended or should a new service be created?

CONCLUSION:

Based on information provided at the Economic Development Summit, investors respond best to communities that have comprehensive, standardized “Community Profile” formats. Having one website that would focus all investors to the economic development opportunities within the Regional District would work to all resident’s benefit. The TNRD and its member municipalities need to identify a single point person to direct investors to appropriate channels to answer economic development questions (i.e. EDO’s or Chief Administrative Officers). NDIT has a proven proprietary product that they are willing to share with the TNRD given someone with previous NDIT experience can make the modifications. Provincially, much of BC will fall within the umbrella of the www.investnorthwestbc.ca formats. Businesses within the Thompson-Nicola Regional District will be more capable of attracting investment opportunities with the completion of this project providing continued growth and employment opportunities for area residents. The web portal has the potential to provide significant investment opportunities for the TNRD.

Economic Development, Page 93 of 158 Tourism and Regional Parks

THOMPSON - NICOLA REGIONAL DISTRICT

Economic Development, Tourism and Regional Parks Committee

Wednesday, July 18, 2012

MINUTES of a Meeting of the ECONOMIC DEVELOPMENT, TOURISM AND REGIONAL PARKS COMMITTEE of the Thompson-Nicola Regional District held in the Board Room on Wednesday, July 18, 2012 commencing at 1:30 PM.

PRESENT: Chair S. Roline City of Merritt Vice-Chair J. Ranta Village of Cache Creek Director R. Elliott Electoral Area "J" (Copper Desert Country) Director N. Bepple City of Kamloops Director S. Rice Electoral Area "I" (Blue Sky Country) Director M. Fennell (Alt.) Electoral Area "O" (Lower North Thompson) Director W. Macdonald Electoral Area "B" (Thompson Headwaters) Director S. Watson Electoral Area "E" (Bonaparte Plateau)

Mr. S. Gill, Chief Administrative Office Ms. L. Cornwell, Manager of Legislative Services Mr. R. Storie, Manager of Community Services Ms. D. Sell, Manager of Human Resources Mr. M. Garrett, Manager of Communications Mr. R. Troskot, Supervisor of IT Services Ms. B. Blixrud, Recording Secretary

PRESS: None.

OTHERS: No interested persons.

1. MINUTES

(a) Minutes of the Economic Development, Tourism and Regional Parks Committee Meeting dated March 8, 2012

Page 1 of 5

Economic Development, Page 94 of 158 Tourism and Regional Parks Minutes - Economic Development, Tourism and Regional Parks Committee Meeting Wednesday, July 18, 2012

Moved by Director Ranta Seconded by Director Elliott

That the minutes of the Economic Development, Tourism and Regional Parks Committee dated March 8, 2012 be adopted as circulated.

CARRIED Unanimously

(b) Minutes of the Economic Development, Tourism and Regional Parks Committee Meeting dated June 20, 2012

Moved by Director Fennell Seconded by Director Ranta

That the minutes of the Economic Development, Tourism and Regional Parks Committee dated June 20, 2012 be adopted as circulated.

CARRIED Unanimously

2. ADDITIONS TO OR DELETIONS FROM THE AGENDA

None.

3. UNFINISHED BUSINESS

None.

4. CORRESPONDENCE

None.

5. NEW BUSINESS

None.

6. REPORTS and/or INQUIRIES

(a) Invest TNRD Web Portal

Report from the Manager of Community Services, dated July 8, 2012.

The Manager of Community Services provided a summary of the Web Portal Summit, which was held on June 20, 2012 at an Economic Development, Tourism and Regional Parks Committee meeting. The Manager of Community Services also provided an overview of the three options for the Committee to

Page 2 of 5

Economic Development, Page 95 of 158 Tourism and Regional Parks Minutes - Economic Development, Tourism and Regional Parks Committee Meeting Wednesday, July 18, 2012

review and select one option to recommend the Board of Directors choose, as a follow up to the Web Portal Summit. A summary of the options were as follows:

- Option 1: Maintain status quo.

- Option 2: Obtain baseline information “Community Profiles“ for all Member Municipalities and TNRD profile, which will be comprised of multiple pages on topics such as demographics, transportation, utility infrastructure and labour costs, with the inclusion of specific relevant Electoral Area information

- Option 3: Hire 1 year NDIT Intern who will: • Meet EDO’s and develop the portal process collaboratively with them • Add updated baseline information for Community Profiles (if Long Form information is provided ) Complete individual Community Write-ups for the internet • Develop a list of economic development projects for OpportunitiesBC and post on Opportunities site • Create Invest TNRD sectors with EDO suggestions • Hire webmaster and collaborative design site • Manage webmaster for site opening

An overview was provided on the project costs, funding options, and deadlines for grant funding opportunities, should Option 3 be the selected recommended option. Potential key players in moving forward were identified to be: SIDIT, NDIT, Economic Development Officers, tourism directors, and member municipalities.

Upon question, the Manager of Community Services indicated that: - The web portal would stay updated through an annual update to the community profiles, member municipalities updating investment opportunities and through minor ongoing costs

Discussion commenced regarding the potential cost, funding model, and structure should the Committee choose to recommend Option 3 to the Board of Directors.

The Chief Administrative Officer advised that: - Taxation may be an option to fund the web portal, but a funding model would be built to address who would like to take part in the service and how it affects the various member municipalities

- Funding would not be collected to pay for member municipalities’ Economic Development Officers, as the funding would be allocated to creating and maintaining ongoing annual maintenance of the community profiles

- During the most recent strategic planning sessions, economic development was not identified as a priority of the Board and therefore there are no specific

Page 3 of 5

Economic Development, Page 96 of 158 Tourism and Regional Parks Minutes - Economic Development, Tourism and Regional Parks Committee Meeting Wednesday, July 18, 2012

resources allocated to economic development at this time

- Should the Board decide to make economic development planning a priority, then staff and financial resources could be reallocated, as per Board direction.

Moved by Director Ranta Seconded by Director Watson

That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that staff apply for funding through:

a. Invest in Canada Community Initiative (ICCI) grant funding ($15,000) b. Northern Development Initiative Trust (NDIT) grant funding ($20,000 from the Industry Attraction Program). c. The collaborative portion of the annual NDIT Economic Development Capacity Building program for the communities of Ashcroft, Cache Creek, Clinton, Logan Lake, Lytton, and TNRD up to $15,000 d. Southern Interior Development Initiative Trust (SIDIT), for funds equivalent to those received from NDIT, a potential $35,000. e. And any other applicable economic grant opportunity.

CARRIED Unanimously

Moved by Director Ranta Seconded by Director Watson

That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that if staff can lever $50,000 in funds on or before 2013 that the TNRD employ an NDIT Intern for an initial 6 month period, to work with designated Economic Development Officers (EDO’s) to identify and coordinate TNRD major projects, and economic development sectors: and if successful in obtaining SIDIT funding extend the Intern a further 6 months to implement the contracting of the Invest TNRD webmaster to roll out the web portal.

CARRIED Unanimously

Moved by Director Ranta Seconded by Director Watson

That the Economic Development, Tourism and Regional Parks Committee recommend to the Board of Directors that $10,000 (from Economic

Page 4 of 5

Economic Development, Page 97 of 158 Tourism and Regional Parks Minutes - Economic Development, Tourism and Regional Parks Committee Meeting Wednesday, July 18, 2012

Development / Tourism fund) be provided to complete, the Community Profiles for Barriere, Clearwater, Chase, Kamloops, Merritt and Sun Peaks, (which would include the surrounding rural areas within each of these catchments).

CARRIED Unanimously

Discussion commenced regarding past ideas discussed at Committee meetings regarding kiosks and screens in the Kamloops Airport, and entry signs at the boundaries of the TNRD.

The Chief Administrative Officer advised that a report would be submitted to the Committee in the fall outlining the outcomes of the airport kiosks and entry signs discussions.

7. ADJOURNMENT

Moved by Director Fennell Seconded by Director Elliott

That the meeting adjourn at 2:36 PM.

CARRIED Unanimously

Certified Correct:

Chair Corporate Officer

Page 5 of 5

Economic Development, Page 98 of 158 Tourism and Regional Parks Community Services BOARD REPORT

TO: Chair and Board of Directors DATE: July 26, 2012

FROM: Manager of Community Services

SUBJECT: Federal Gas Tax Funding - Electoral Area "I" (Blue Sky Country) Archie Clemes Community Hall

RECOMMENDA TION(S):

1. That the Board of Directors approve the expenditure to a maximum of $80,000.00 from the Federal Gas Tax revenues, Community Works Fund component, allocated to Electoral Area "I" (Blue Sky Country) to fund upgrades to the Archie Clemes Community Hall.

R N STORIE APprcf,;~-r-- Manager of Community Services Board Consideration CAD

BACKGROUND:

The Spences Bridge Community Club owns and operated the Archie Clemes Community Hall located at 3641 Merritt Spences Bridge Hwy No 8, Spences Bridge - Lot 4, Plan 8330, District Lot 438, KDYD. The hall has been a vital part of the community for over 100 years and is need of some energy efficiency upgrades.

Federal Gas Tax Funding – Page 99 of 158 Electoral Area “I” (Blue Sky July 26, 2012 Pa~le 2 of 2 Subject: Federal Gas Tax Funding - Electoral Area "I" (Blue Sky Country) Archie Clemes Community Hall - Spences Bridge

Proposed is upgrade of the heating equipment, exterior doors, lighting and bathroom fixtures. In addition removal of bat guano and relocation of a bat colony will be required to accommodate upgrade of ceiling insulation.

DISCUSSION:

Director Rice would like to contribute to a maximum of $80,000.00 of the Gas Tax funding allocated to Electoral Area "I" (Blue Sky Country) to fund the upgrades.

This project would fall under the Community Energy Systems category which lists the following as an eligible project: "Retrofit local government buildings and infrastructure (e.g. water pumps, street lights" etc.)"

An amendment to the Gas Tax Agreement, signed on January 25, 2007, allows for the funds to be applied to buildings and infrastructure owned by non-government organizations (NGO). The TNRD is required to enter into a contract with the NGO that obligates the NGO to abide by all the terms and conditions of the Federal Gas Tax agreement.

CONCLUSION:

Staff recommends that the Board of Directors approve the expenditure of Gas Tax funds to a maximum of $80,000.00 to fund the upgrades, provided the required agreement is executed between the Spences Bridge Community Club and the TNRD.

RS/als

Federal Gas Tax Funding – Page 100 of 158 Electoral Area “I” (Blue Sky Corporate and Community Services BOARD REPORT

TO: Chair and Board of Directors DATE: July 24, 2012

FROM: Manager of Community Services

SUBJECT: Federal Gas Tax Funding - Electoral Area "M" Smith Pioneer Park Upgrades

RECOMMENDA TION(S}:

1. That the Baard .of Directars rescind the resalutian dated April 28, 2011 allacating $15,000.00 in Federal Gas Tax Revenues, Cammunity Warks fund campanent fal· upgrades ta the drinking water fauntain, law flaw bathraam fixtures, insulatian and cladding .of buildings and upgrade ta the undergraund sprinkler system at Smith Pianeer Park located at 2428 Aberdeen Raad in Lawer Nicala: Lat 1, District Lat 1603, KDYD, Plan 23007.

2. That the Baard .of Directars apprave the expenditure ta a maximum ta $20,000.00 fram Federal Gas Tax Revenues, Cammunity Warks Fund campanent, allacated ta Electaral Area "M" ta replace the drinking water fauntain, install law flaw bathraom fixtures, upgrade lighting with energy efficient campanents and upgrade the undergraund sprinkler system at Smith Pianeer Park lacated at 2428 Aberdeen Raad in Lawer Nicala: Lat 1, District Lat 1603, KDYD, Plan 23007.

~~ RON STORIE Ap 0 ed for Manager of Community Services Board Consideration CAG

BACKGROUND:

On April 28, 2012 the Board of Directors passed the following resolution:

Federal Gas Tax Funding – Page 101 of 158 Electoral Area “M” July 24, 2012 Page 2 of 2 Subject: Federal Gas Tax Funding - Electoral Area "M" Smith Pioneer Upgrades

That the Board of Directors approves the expenditure to a maximum of $15,000.00 from the Federal Gas Tax Revenues, Community Works Fund component, allocated to Electoral Area "M" to replace a drinking water fountain, install low flow bathroom fixtures, upgrade insulation and cladding of buildings and upgrade the underground sprinkler system at Smith Pioneer Park located at 2428 Aberdeen Road in Lower Nicola: Lot 1, District Lot 1603, KDYD, Plan 23007.

The TNRD owns Smith Pioneer Park however the Lower Nicola Community Association (LNCA) operates and maintains the park with the financial assistance of a grant-in-aid.

The LNCA has contacted Director Murray and has requested that the funds previously identified to upgrade the park building insulation and cladding be reallocated to upgrade the lighting ~nthe park. To complete this upgrade an additional $5000.00 in funding is required.

DISCUSSION:

This project would fall under the following Community Energy Systems category which lists the following as an eligible project: "Retrofit local government buildings and infrastructure. (e.g. water pumps, street lights, etc.)" .

Director Murray has indicated his support for both the reallocation of and increase in funding.

CONCLUSION:

Staff, at this time, recommends that the April 28, 2011 resolution be rescinded and that approval be given to fund the upgrade of the water fountain, lighting, bathroom fixtures, and sprinkler system at Smith Pioneer Park; to a maximum of $20,000.00.

RSJals

Federal Gas Tax Funding – Page 102 of 158 Electoral Area “M” Community Services BOARD REPORT

TO: Chair and Board of Directors DATE: July 27,2012

FROM: Manager of Community Services

SUBJECT: Community Infrastructure Improvement Fund

RECOMMENDA TION(S):

That the report from the Manager of Community Services dated July 27,2012 regarding the Community Infrastructure Improvement Fund be received for information. ;'-~,,\

~~~ RON STORIE Ap . roved for Manager of Community Services Board Consideration CAO

BACKGROUND:

As part of the Canada's Economic Action Plan 2012, Western Economic Diversification Canada will invest $46 million in Western Canada under the Community Infrastructure Improvemel1t Fund (CIIF). The CIIF is a new two-year program that will provide funding to rehabilitate and improve existing community infrastructure.

Eligible applicants include local or regional governments or related agencies (including improvement districts), provincial entities, non-profit organizations and First Nation governments.

CIIF funding supports the rehabilitation or improvement of existing non-commercial community infrastructure that is accessible to the public. Funding requires a minimum 50% leverage of eligible costs, and total Federal contributions cannot exceed 50%. Therefore Gas Tax revenue cannot be used as leverage against CIIF funding. Funding requests are encouraged to remain

Community Infrastructure Page 103 of 158 Improvement Fund July 27,2012 Page 2 of 2 Subject: Community Infrastructure Improvement Fund below $250,000. The first intake deadline is August 2,2012 with a second intake deadline of November 19, 2012. If funding is still available a third intake will be announced for Spring 2013.

DISCUSSION:

Staff is currently reviewing potential projects. If a suitable project is identified it will be presented to the Board in time to meet the November 19, 2012 deadline.

CONCLUSION:

Staff requests this report be received for information only.

RS/als

Community Infrastructure Page 104 of 158 Improvement Fund Community Services BOARD REPORT

TO: Chair and Board of Directors DATE: July 27,2012

FROM: Manager of Community Services

SUBJECT: 2012/13 (Summer) Regional Community to Community Forum Program

RECOMMENDA TION(S):

That Staff be authorized to submit a application to the 2012/13 (Summer) Regional Community to Community Forum Program for funding to facilitate a forum for the development of a protocol agreement for cooperation between the Nicola Tribal Association and the Thompson-Nicola Regional District.

.aL- RON STORIE APp,li, Manager of Community Services Board Consideration CAG

BACKGROUND:

On March 26, 2009 the Shuswap Nation Tribal Council and the TNRD signed a Protocol Agreement for Cooperation. Development of this agreement was a result of meetings funded in part through the Regional Community to Community Forum Program.

Proposed is the development of similar agreements with other tribal councils whose member First Nation bands are located within the TNRD boundary.

DISCUSSION:

As noted in the attached UBCM Member Release dated July 26,2012, a new round of funding has been announced. Application deadline is September 14,2012 and all forums must take place before March 31,2013.

2012/13 (Summer) Regional Page 105 of 158 Community to Community July 27,2012 Page 2 of 2 Subject: 2012/13 (Summer) Regional Community to Community Forum Program

Noted below are the names of the tribal councils and respective number of member First Nation bands located within the TNRD boundary. In addition two other bands which have no tribal council affiliation are also located within the TNRD (Lower Nicola Indian Band and High Bar First Nations).

• Shuswap Nation Tribal Council - Eight • Nicola Tribal Association - Seven • Fraser Thompson Indian Services Society/Nlaka'Pamux Nation - Five • Lillooet - St'at'imc Tribal Council - One • Northern Shuswap Tribal Council - One

CONCLUSION:

As a protocol agreement is already in place for the Shuswap Nation Tribal Council staff proposes to submit an application for funding to facilitate a Community to Community Forum to develop a protocol agreement with the Nicola Tribal Association, as this Association is affiliated with the next largest number of bands within the TNRD.

RS/als

Attachment (1)

2012/13 (Summer) Regional Page 106 of 158 Community to Community MEMBER RELEASE July 26,2012

FIRST NATIONS SUMMIT

TO: Local Government Mayors, Chairs, and Administrators BC First Nations Chiefs and Administrators FROM: Local Government Program Services, UBCMand First Nations Summit RE: 2012/13 (Summer) Regional Community to Community Forum Program

The Union of BC Municipalities and The Program & Application Guide and First Nations Summit are pleased to Application Form are available on-line announce that applications are now now. Please visit the Funding Programs being accepted for the summer intake of section at www.ubcm.ca or the 2012/13 Regional Community to www.fns.bc.ca. Community (C2C) Forum program. The application deadline is Friday, To qualify for funding, a C2C Forum September 14, 2012 for events up to must include dialogue between March 31, 2013. neighbouring First Nation and local government elected officials and must This is an exciting opportunity to build work toward one or more of the relationships between local objectives: governments and neighbouring First Nations and we invite you to respond • Educating and informing the by organizing an event in your area. participating governments about current issues in relationships For more information, please contact between the First Nations and local Local Government Program Services at governments. (250)356-5134or [email protected]

• Providing a forum for dialogue on a specific concern or topical issue.

• Strengthening relationships and fostering future co-operative action by building stronger links between First Nation and local government elected officials and staff. Please make copies of this circular and distribute to Council/Board Members • Determining opportunities for and Staff future collaboration and joint action.

www.ubcm.ca 2012/13 (Summer) Regional Page 107 of 158 Community to Community Legislative Services BOARD REPORT

TO: Chair and Board of Directors DATE: August 14, 2012

FROM: Manager of Legislative Services

SUBJECT: Electoral Area "0" By-Election

RECOMMENDA TION(S):

1. That the report from the Manager of Legislative Services dated August 14,2012, regarding the by-election for the Director of Electoral Area "0" (Lower North Thompson) be received for information.

ri. ~~d LIZ CORNWELL Ap ro ed for Manager of Legislative Services Board Consideration CAO

BACKGROUND:

Due the unfortunate passing of Director CruzelieMyram in July, arrangements must be made to carry out a by-election in Electoral Area '0' (Lower North Thompson) in accordance with the provisions of the Local Government Act (Section 37 (1)(c).

DISCUSSION:

The Local Government Act (s. 37 (4)) requires that a Chief Election Officer be appointed as soon as reasonably possible after a vacancy occurs and that general voting day must be set no later than 80 days after the appointment of the Chief Election Officer (s. 37 (5)).

Staff has targeted the preferred date for the by-election as November 17, 2012 which will allow adequate time to make the necessary preparations and meet legislated deadlines. However, in order to hold the by-election on November 17, the earliest the election officials can be appointed

Electoral Area "O" By- Page 108 of 158 Election August 14, 2012 Page 2 of 2 Subject: Electoral Area "0" By-Election

pursuant to the Local Government Act is August 29, 2012.

Therefore, in order to hold the by-election on November 17, 2012, the appointment of election officials must be made by the Board of Directors at their September 6,2012 regular meeting.

CONCLUSION:

The preferred date for the by-election for the Director for Electoral Area "0" (Lower North Thompson) is November 17,2012, and this date will enable staff to meet all legislative deadlines. A report will be on the agenda for the September 6,2012 Board of Directors' meeting, recommending appointment of the elected officials for the by-election.

Attachment(s)

None.

Communication to Public

The decision of the Board of Directors regarding this item will be communicated to the public in the minutes of the meeting at which this item will be considered by the Board of Directors; said minutes to be included in the next regular Board of Directors' meeting agenda on the TNRD's website.

Electoral Area "O" By- Page 109 of 158 Election TNRD Buildinq Permit Activitv Hiqhliqhts - Julv 2012

Gomparison: 201 2 vs. 201 1

July 2012 Year To Date 2012 2011 ô9 % 2012 2011 ôü % TotalPermits lssued 50 41 22 247 165 ô 50 ^ Residential Units Created 17 10 ô 70 91 59 ô 54 Construction Value (millions) 5.3 31 ô 71 25.6 22.8 ô 12

July 2012 July 2011 YTD 2012 YTD 201 1 # Value of # Value of # Value of # Value of Perm ts Construction Perm ts Construction Perm ts Construction Perm ts Construction Residential 29 3,593,405 10 2,342,655 142 20,791,092 59 17,798,260

Commercial 5 275,000 4 221,000 14 1,432,159 18 2,926,549

lnstitutional 3 1,170,000 0 0 5 1,232,500 0 0

lndustrial 0 0 0 0 2 628,645 0 0

Other 13 242,892 27 567,830 84 1,536,772 88 2,140,858

Total 50 5,281,297 41 3,131,485 247 25,621,168 165 22,865,667

Residential Units Created

July 2012 July 2011 YlD 2012 YTD 201 1

Single Family Dwelling I I 55 48

Manufactured Home 9 1 30 11

Multi Family Dwelling 0 0 6 0

Total 17 l0 91 59

TNRD Building Permit Activity Page 110 of 158 Highlights - July 2012 THOM PSON-NICOLA REGIONAL DISTRICT

Highlights TNRD Building Permit Activity BUILDING INSPECTION SERVICES Jul-12

PERMIT VALUE - July 2012 LOCATIONS 2012 Julv 201I Julv 20't2YTD 2OI1 YTD % CHANGE YTD # $ Value # $ Value # $ Value # $ Value # $ Value

\shcroft 2 30,00( 1 20,00( € 621,36C J 308,00c 100.( 101.74

lache Creek 1 410,00( 1 2,00( 4 555,00C 2 202,OOC 100.( 174.74

Clinton 0 c 2 137,500 ¿ 259,90C 5 227.50C -20.c 14.24

Lytton 0 0 0 0 0 0 c 00 0.0t

E 6 56,892 4 465,00C 22 2,001,417 11 1,265,74( 100.c 581

¿ I 4 339,30C 1 89,27C 15 892,20C 1,627 ,27( 275.C -45.11

Ã lhase 35,00c c 13 1 ,1 86,735 114.87¿ 160.C 933.08

-oqan Lake 780,00c 200,000 15 1,353,202 7 462.90( 114 192.34

Sun Peaks t c c c C 0 C 0( 00(

J 2 200,00c 2 112,O4C 35 3,138,99S 18 3,548,000 94.4 -11 53

L 7 1,217,943 10 1,O77,36C 26 3,375,91: 22 3,088,69C 18 9.30

D 8 570,30C 6 877,731 JJ 3,454,33( 17 3,751,67C 941 -7.93

VI 2 480,00c 1 3,88t 20 3,694,42( 17 4,383,88€ 17.e -15.73

\ 1 200,00i 1 i 4 796,33( 11 962,35C -63.€ 17.21

Sarriere c c 0 0 C 610.141 -100.c -100.0c Page 111 of 158

llearwater 636,00C 4 108,69t 24 2,016,090 1i 1 ,1 07,805 41 81.9S

a '15,00c c c 80,00t 1 303,32C 5 387,00C 80( -21.62

B 1 152.862 0 0 1 152,862 2 202,O49 -50.( -24.34

o I 93,00c 4 23,00c rc 1 ,819,09C 12 6'15.79C 33: 195.41

TOTAL 50 5,281,297 41 3,131,485 247 25,62'1,16t 16f 22,865,667 49.1 12.05 Environmental Services BOARD REPORT

TO: Chair and Board of Directors DATE: August 14, 2012

FROM: Director of Environmental Services

SUBJECT: South Thompson Eco-Depot Site Works - Award of Tender

RECOMMENDATION:

That the contract for the construction of the site works at the TNRD South Thompson Eco-depot for guaranteed maximum price of $721,641.03, plus applicable taxes, be awarded to Southgate Developments Corp, Kamloops, BC, in accordance with the terms and conditions of the invitation to tender; said contract amount to be taken from the budget for capital improvements for waste management facilities included in the 2012- 2013 financial plan and further, that the Chair and Corporate Officer be authorized to execute the contract with Southgate Development Corp for the work.

PETER HUGHES, P.Eng. Ap roved for Director of Environmental Services Board Consideration CAD

BACKGROUND:

The new South Thompson eco-depot, located in Pritchard is one of the new facilities included in the TNRD regional solid waste management plan and replaces the Chase landfill that has reached its capacity. The site work included in this tender includes upgrading the access road from Martin Prairie Road, removal of unsuitable soil and construction of engineered soil fill for the proposed refuse and recycling building sites and scale location, general site grading and placement of fill and gravel, construction of lock block walls for source separated material drop- off areas, electrical utilities, material stockpiling areas, erosion protection and surface water management. The site work is included in the capital improvements covered by the $9.4 Building Canada Fund grant and have been included in the 2012 budget.

South Thompson Eco-Depot Page 112 of 158 Site Works - Award of August 14, 2012 Page 2 of 3 Subject: TNRD South Thompson Eco-Depot Site Works – Award of Tender

The tender for completion of the South Thompson eco-depot site works was issued by the TNRD on July 28, 2012, on the TNRD website, BC Bid and the Southern Interior Construction Association website. The tender period closed on August 10, 2012. Nine tenders were received in response to the tender call as shown below.

NAME AND COMPANY BID (before taxes)

Demidoff Equipment Ltd, $953,248.20 Kamloops

BA Dawson Blacktop Ltd, $1,023,912.00 Kamloops

Speers Construction, Revelstoke $1,145,337.00

Southgate Developments, $721,641.03 Kamloops

OK Excavating, Kelowna $757,990.24

JS Ferguson, Vancouver $1,350,000.00 – disqualified – incomplete tender

Mountainside Earthworks Ltd, $774,410.00 Salmon Arm

Acres Enterprises, Kamloops $868,254.75

Rivermist Holding Ltd, Kamloops $810,382.35

South Thompson Eco-Depot Page 113 of 158 Site Works - Award of August 14, 2012 Page 3 of 3 Subject: TNRD South Thompson Eco-Depot Site Works - Award of Tender

DISCUSSION:

CTQ Consultants Ltd was retained by the TNRD to review the tenders and concluded that eight of the nine tenders were compliant with the terms of the tender documents. The JS Ferguson Construction Inc tender was incomplete and was rejected. CTQ recommended the low bidder, Southgate Developments Corp, Kamloops for award (see attached letter). It is expected that the work will be completed in 2013. The forecast expenditure for this work in the 2012-2013 TNRD financial plan is $770,000.

CONCLUSION:

The tender received from Southgate Developments Corp qualifies as a valid tender and meets the requirements for completion of the work and the bid price of $721 ,641.03 (excluding taxes) is within the budget estimate.

Attachment(s)

• CTQ Consultants Ltd, August 14, 2012, "TNRD South Thompson Eco-Depot Letter of Recommendation"

Communication to Public

The decision of the Board of Directors regarding this item will be communicated to the public:

• in the minutes of the meeting at which this item will be considered by the Board of Directors; said minutes to be included in the next regular Board of Directors' meeting agenda on the TNRD's website; and

• by notification in The Current newsletter following the regular Board of Directors' meeting.

South Thompson Eco-Depot Page 114 of 158 Site Works - Award of c Consultants LId~

Project No.: 11090 File No.: 11090-5-LOI

August 14,2012

Thompson-Nicola Regional District 300 - 465 Victoria Street Kamloops, BC

Attention: Don May, P.Eng.

Dear Sir:

Re: TRND South Thompson Eco-Depot Letter of Recommendation

As you are aware, nine tenders for the above-noted project were received at 2pm on August 10th in your office. We have reviewed the nine tenders and find eight to be complete. As well, we have checked the arithmetic and find some minor errors that don't materially change the order. The corrected values are considered to be the actual tendered price.

The corrected tenders are summarized as follows, with prices exc:ludinfl HST:

• Southgate Development Corp. $ 721,641.03 • OK Excavating $ 757,990.24 • Mountain Side Earthworks Ltd. $ 774,410.00 • Rivermist Holding Ltd. $ 810,382.35 • Acres Enterprises Ltd. $ 868,254.75 • Demidoff Equipment Ltd. $ 953,248.20 • BA Dawson Blacktop Ltd. $1,023,912.00 • Speers Construction Inc. $1,145,337.00 • JS Ferguson Construction Inc. Disqualified - Incomplete Tender

The low bid is that of Southgate Development Corp., with a price of $721 ,641.03 excluding HST. We therefore recommend award of this contract to Southgate Development Corp.

Should you have any questions or concerns, please do not hesitate to contact the undersigned.

LTD.

RBN/slf #101- 1285 Dalhousie Drive, Kamloops, BC V2C 5Z5· Phone: (250) 372-9212· Fax: (250) 372-9213 South Thompson Eco-Depot Page 115 of 158 Site Works - Award of Environmental Services BOARD REPORT

TO: Chair and Board of Directors DATE: August 14, 2012

FROM: Director of Environmental Services

SUBJECT: South Thompson Eco-Depot Building Supply and Installation - Award of Tender

RECOMMENDATION:

That the contract for the supply and installation of pre-fabricated metal refuse and recycling buildings at the TNRD South Thompson Eco-depot for guaranteed maximum price of $1,097,000, plus applicable taxes, be awarded to Tikal Construction Ltd, Abbotsford, BC, in accordance with the terms and conditions of the invitation to tender; said contract amount to be taken from the budget for capital improvements for waste management facilities included in the 2012-2013 financial plan and further, that the Chair and Corporate Officer be authorized to execute the contract with Tikal Construction Ltd for the work.

PETER HUGHES, P.Eng. APP! for Director of Environmental Services Board Consideration CAD

BACKGROUND: The South Thompson eco-depot will replace the Chase landfill and Will be one of the large, new eco-depot envisioned in the TNRD regional solid waste management plan. To accommodate the unloading of refuse and recyclable materials two pre-fabricated metal buildings are proposed. A large 21 m by 21 m (70' by 70') recycling building will allow unloading, sorting and storage of household recyclable materials with a loading bay that will accommodate B-train trailers for hauling to processing or end markets. The refuse unloading building will be 30m by 30m (100' by 100') and will include a concrete tipping/inspection floor and, similar to the recycling building a loading bay that will accommodate B-train trailers that will haul refuse to disposal at the Heffley Creek landfill or other location designated by the TNRD.

South Thompson Eco-Depot Page 116 of 158 Building Supply and August 14, 2012 Page 2 of 3 Subject: South Thompson Eco-depot Buildings - Award of Tender

The TNRD retained Silversides Structural Consultants to do the building design and specifications. The proposed building is similar to recycling buildings being constructed at the eco-depots at Clearwater and Louis Creek. The buildings are included in the capital improvements covered by the $9.4 Building Canada Fund grant and anticipated expenditures have been included in the 2012-2013 TNRD financial plan.

The tender for the South Thompson eco-depot buildings was issued on the TNRD website, BC Bid and the Southern Interior Construction Association website on July 13, 2012, and closed on August 10, 2012. Eight tenders were received in response to the tender call as shown below.

NAME AND COMPANY Bid (before Taxes)

Tikal Construction Ltd., Abbotsford $1,097.000.00

Mierau Construction Ltd, Kamloops $1,140.000.00

LoadPath Industrial Ltd, Burnaby $2,135.500.00 (non-compliant bid - disqualified)

True Construction Ltd., Kamloops $1,296.804.79

Acres Enterprises Ltd, Kamloops $1,213.000.00

Tri City Contracting Ltd, Kamloops $1,274.000.00

Fretz Construction Ltd., Kamloops $1,160.000.00

South Thompson Eco-Depot Page 117 of 158 Building Supply and August 14, 2012 Page 3 of 3 Subject: South Thompson Eco-depot Buildings - Award of Tender

Bryco Projects Inc, Kelowna $1,248.980.00

DISCUSSION:

Silversides Structural Consulting Ltd reviewed the tenders (see attached letter). All were compliant except the tender from LoadPath Industries and Silversides recommended the lowest compliant bidder, Tikal Construction Ltd from Abbotsford, BC. The work is anticipated to be completed in 2013 and the recommended tender price of $1 ,097,000. The allowance made for these buildings in the 2012-2013 financial plan is $1,114,700.

CONCLUSION:

The tender received from Tikal Construction Ltd, qualifies as a valid tender and meets the requirements for completion of the work and the bid price of $1 ,097,000 (excluding taxes) is within the budget estimate.

AttachmentCs)

• Silversides Structural Consulting Ltd, August 15,2012, "Tender Results for Supply and Installation of Metal Recycling Buildings Near Pritchard, BC"

Communication to Public

The decision of the Board of Directors regarding this item will be communicated to the public:

• by notification in The Current newsletter following the regular Board of Directors' meeting.

South Thompson Eco-Depot Page 118 of 158 Building Supply and ~ERSIDES ~RAL CONSUL-nNG LTD.

August 15, 2012

TNRD 300 - 465 Victoria St Kamloops, BCV2C 2A9

Attn: Don May, Manager of Environmental Health Services

RE:Tender results for Supply & Installation of Metal Recycling Buildings near Pritchard, BC. TNRD-ST-2012-002

Eight tenders were received by your office before 2:00pm, August 10, 2012 for the above noted project. In summary, the results; not including HSTor contingency are asfollows:

Tikal Construction ltd. $ 1,097,000.00 Mierau Contractors Ltd. $ 1,140,000.00 Fretz Construction $1,160,000.00 Acres Enterprises ltd. $ 1,213,000.00 Bryco Projects Inc. $1,248,980.00 TriCity Canada $1,274,000.00 True Construction $1,296,804.79 LoadPath Industrial Inc. $2,135,500.00

Discussion All bids have been accepted by the TNRD. Bids were reviewed and it was determined all were compliant except; LoadPath Industrial Inc. The lowest bidder is Tikal Construction at $1,097,000.00. The next compliant bidder was approximately 4% higher at $1,140,000.00 and indicates that the low bid seems to be reasonable.

Recommendations

• That the TNRD award the contract for the Supply & Installation of Metal Recycling Buildings near Pritchard, Be. TNRD-ST-2012-002, to Tikal Construction Ltd. • That the TN~ carry a 7% contingency ($79,790.00).

eets with your approval.

209 -1339 McGill Rd • Kamloops, BC • V2C 6K7 • ph: 250.318.3405 • [email protected]

South Thompson Eco-Depot Page 119 of 158 Building Supply and Environmental Services BOARD REPORT

TO: Chair and Board of Directors DATE: August 15, 2012

FROM: Director of Environmental Services

SUBJECT: Municipal Type Services Agreement TNRD - Cook's Ferry Indian Band Jointly-Owned Water System

RECOMMENDATION:

That the Municipal Type Service Committee between the Thompson-Nicola Regional District and the Cook's Ferry Indian Band for the operation, maintenance, and management of the jointly-owned water system to service the Spences Bridge Community Water System and Cook's Ferry Indian Band Reserves be approved, and further that the Chair and Corporate Officer be authorized to execute the contract.

PA:~.ENG.· APh-d-fo-r-- Director of Environmental Services Board Consideration CAO

BACKGROUND:

Since 2006 the TNRD and the Cook's Ferry Indian Band (CFIB), in conjunction with Aboriginal Affairs and Northern Development Canada (MNDC, formerly INAC), have been working towards construction of a joint water system to serve both the community of Spences Bridge and CFIB reserves. With the assistance of Gentech Engineering a feasibility study, preliminary design, detailed design and tender documents have been completed. TNRD funding for the project has been secured through infrastructure grants and borrowing. The CFIB funding is provided through MNDC. In 2009 the TNRD completed construction of a new reservoir and water main bridge crossing. The remaining portions of the project are construction of water main along Highway 8 from the groundwater wells located on IR No.1 to the community of Spences Bridge, as well as other water distribution system improvements.

Municipal Type Services Page 120 of 158 Agreement August 15, 2012 Page 2 of 3 Subject: Municipal Type Services Agreement TNRD - Cook's Ferry Indian Band Jointly-Owned Water System

DISCUSSION:

The TNRD and CFIB have developed a Municipal Type Services Agreement (MTSA) that defines the roles and responsibilities of both Parties in terms of ownership of assets, capital and operational funding arrangements, operations and maintenance of the water system. The MTSA has been developed with the assistance of legal counsel from both Parties and has been negotiated to the satisfaction of both Parties.

MNDC has indicated that CFIB funding for the project will not be released until a signed agreement is completed. Board approval of the agreement will ensure that the funding by both Parties is in place and construction can begin in September 2012. The agreement will be presented to the CFIB Chief and Council on August 22, 2012 for consideration and approval.

CONCLUSION:

The TNRD and CFIB have negotiated an agreement for the ownership, operation, maintenance and management of the jointly owned water system. Staff recommend the agreement be brought to the Board of Directors for consideration and approval.

Attachmentls)

• Agreement between TNRD and CFIB

Communication to Public

The decision of the Board of Directors regarding this item will be communicated to the public:

Municipal Type Services Page 121 of 158 Agreement August 15, 2012 Page 3 of 3 Subject: Municipal Type Services Agreement TNRD - Cook's Ferry Indian Band Jointly-Owned Water System

• by notification in The Current newsletter following the regular Board of Directors' meeting.

Municipal Type Services Page 122 of 158 Agreement THIS AGREEMENT made the day of ,'2012.

BETWEEN: Cook's Ferry Indian Band Box 130, 3691 Deer Lane Spences Bridge, BC VOK2LO (Hereinafter referred to as the "Band")

AND: Thompson - Nicola Regional District #300 - 465 Victoria Street Kamloops, BC V2C 2A9 referred to as the "TNRD")

WHEREAS:

A. The TNRD owns and operates the "SBCWS") that supplies water from M the Band at its IR's 4, 4B, 4C, 16, 17 and in Spences Bridge;

B. "d lack of adequate treatment to De TNRD occasionally issues ",ipWS;

jdences on IR1, including three C. The Band h~'d>< ;c; « groundwater' " , a cfilqi;ination fa~i! resen/oirs, and distribution lines on Kumcheen IR1q;€ttt~)"IR1

D. IS <,~~~~u. e Project more particularly described in enhanee(;~f}lqIntegrate the SBCWS and the IR1 Water s, the Project will involve bringing online the third

E. ut the terms on which the Parties will undertake the Project, including the condi n precedent that the Band obtain federal government funding for the Band's agreed upon share of the Project Costs;

F. This Agreement also sets out the terms on which the Parties will own and operate the integrated and improved SBCWS and IR1 Water Works.

G. The TNRD is authorized to enter into this agreement with the Band pursuant to Section 176(a) of the Local Government Act, R.S.B.C.1996, c. 323.

H. The Band and the District have resolved to enter into this Agreement.

Water System Agreement between Cook's Ferry Indian Band and Thompson· Nicola Regional District Page 1

Municipal Type Services Page 123 of 158 I Agreement I DEFINITIONS

"Administration Fees" means the fees approved by the Management Committee from time to time for payment to one or more persons that provide administration services with respect to the Water System;

"Agreement" means this agreement between the Band and NRD dated for reference the_ day of 2012 as may be amended from time to time, and includes the following Schedules which are hereby incorporated and made apart of this Agreement:

Schedule "A" Description of Schedule "B" Estimated 8 ' Schedule "C" Required,·~~\ ... \~hflows Schedule "0" Owner~t1ip\df Wate~~ Schedule "E" Allo~~ipr1 of Water S Schedule "F" P~tion Projections Schedule "G"t1)~.gement Committee

"Band" means the Cook's Ferry Indian Band wh " ithin the m; .. !;9 of the Indian Act, R.S.C. 1985, c. 1-5 a' s.presented lected Chief ana;~eouncil of the Cook's Ferry Indian Ban reater certj~~y, the Parties agree that unless provided otherwise herein, t!\,~\§t:J~11 be repre,~~~ted by, and may only be bound by, its Chief and Council actingt~¥ way'.\.9~.J nd Coam(' Resolution. Unless provided otherwise hereip;1'1'~~\'i1~Pa Band;"~ounci' uti actions of a member or members of t ndi~t1

ompletion OT the improvements described in nd integration of the IR1 Water Works and

ouncilors of the Band;

ylaws" mean ..•• Ijidly':p~~,ed and enforceable bylaws made by the Board of of the TNRt~;;.; ','

on which this Agreement is signed by both of the Parties;

"IR" is a referencen Band's Reserve Lands, "IR's" is a reference to more than one of the Band' rve Lands, and "IR" followed by a number, or "IR's" followed by numbers is a r erence to the specific Reserve Lands with that number(s) as indicated in the definition of "Reserve Lands";

"IR 1 Water Works" means three groundwater wells, chlorination facility, reservoirs, and distribution lines on Kumcheen I.R. 1 as described in Schedule 01, but excluding water lines after the curb stop valve for each premises connection on IR 1;

"Management Committee" has the meaning provided in section 30;

"Manager" means the person or persons appointed by the Management Committee from time

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 2

Municipal Type Services Page 124 of 158 I Agreement I to time to oversee the operation and maintenance of the Water System in whole or part;

"Management Fee" means the fees approved by the Management Committee from time to time for payment to the Manager;

"Non-discretionary Expenditures" means a non-budgeted expenditure by a Party required to prevent damage to the Water System, prevent risk of personal injury or death, or avoid a material default under an agreement, license or permit required for the operation or funding of the Water System;

"Operating Costs" means all costs of operating, repairio lacement, and maintaining the Water System in a budget approved by the Ma nt Committee Non-discretionary Expenditures, and budget over-runs permitte hAgreement;

"Party" is a reference to either TNRD or the B911 reference to both TNRD and the Band;

"Project" means the improvements to the S Schedule "A" hereto;

"Project Costs" means the estim

{({\{~~1!.?>.·;':·--:--_iJtt'-:-;':;':;.r:_;\~T:\ .:~ "Reserve Lands" means collectively th~,lana)i~g~. De Kumcheen Indian Reserve #1, Spences BIi'~~i ndian Res~~e #4,'" i,~.iken ..·~i~n Reserve #4B, Spences Bridge Indian,~~~e ....~C, Twoyq~alsht ni'iijeserve'\i#16,Lish-Leesh-Turn Indian Reserve #1l~ii~r1cJEntiqV¥¢'kkinhIndiEt e #'f oodly;

"Reserve Systems" s water df ....,ution systems within the boundaries of the ReS.e nds 0 .; "¥,!aterv'lq~~~,including all pump stations, reservoirs, elg~;5 .I~~as d 'I I ·~~~J..Jle;E;)~~,but excluding water lines after the curb ..' f p'valve fON~~C prerr1i~~sconnecti " .

eans the SPi~~.esi~. Community Water System which includes a water dis~9~ion system,it~~~tmenti<~Ia,ntfor the Murray Creek waterline, and reservoir owned;' he TNRD in;~tl1~Spences Bridge area on the Effective Date as described in Schedul , but exc1:qpingwater lines after the curb stop valve for each premises connection,

"Water System" shall include the SBCWS, the IR 1 Water Works, the Reserve Systems, the Project infrastructure, including any future improvements and expansions thereto, but excluding water lines after the curb stop valve for each premises connection; and

"water user" or in the plural "water users" means a hook-up to the Water System authorized under this Agreement, and each so authorized hook-up may be represented by a possessor or a legal owner of the property on which the hook-up is located, except in the case of a hook-up to the Water System located on Reserve Lands, the water user shall be represented by the Band or the Band designated

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Municipal Type Services Page 125 of 158 I Agreement I possessor of the property on which the hook-up is located.

I. NAME, PURPOSES AND TERM

1. The Band and TNRD hereby enter into this Agreement for the purposes hereinafter stated, and they agree that all of their rights in connection with the ownership, operation and maintenance of the Water System shall be subject to and governed by this Agreement.

2. The improved and integrated SBCWS, Reserve Syst~ms and IR1 Water Works shall be herein called the Water System. For greater .9,h)')nty, the Water System shall include the IR 1 Water Works, the Reserve~Y:./ . s, the SBCWS, the Project infrastructure, and any future improvements anq%e~~9sionsthe Parties agree to make thereto, but excluding water lines after tl;1' t.n;b.:;;.;~t()pvalve for each premises connection. '''''ii.:, ";~'L:}{st~h 3. Subject to more specific provisions i9'~..... greement, the pa~~s are entering into this Agreement for the following purposes~tJg no others: ..

(a) To undertake the Project; (b) To jointly oper ,maintain tM ystem; and (c) To manage an ... rflt~.!he Wate:tem in a manner that provides a stable and potabl ' ...uPpJ~·)·~~"watertotz~~'~:0residentsand occupants of the SBCWS service area$htheB ...•··'.s Reserv~!~~~nds,and the Band's private land· SBCWS setyice a ..... '\'~ ).'- -'" 4. The Term of!

5./! .•...... ,~rii nt has the effect of permitting the TNRD ccupy 0 >~~)~an 'i~rve Lant)~!;0g~ftoexercise rights on Band Reserve Lands, '»~ Band agreesi~9;;~rovidef~~.Band Council's written consent to such occupation, use an~~xercise of righ~~I);~ndth~ii~~nd shall request the Minister of Aboriginal Affairs and Nortl;1~m Developm' Canaii23,~>("AANDC")to provide permission, by way of easerf1~~!~,.right of Wi nd licenses for the TNRD to occupy, use and exercise rights on the Bal'Jq~§Reservei~nds in accordance with the terms of this Agreement. s ";< "-:'-' II. PROJECT SCOP

6. The Parties shall ndertake and implement the Project described in Schedule "A" hereto, as amended from time to time in accordance with the terms of this Agreement, and in doing so shall work together and cooperate with each other in order to achieve Completion of the Project on of before March 31,2013.

7. The Project scope and details may be amended by the Management Committee.

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Municipal Type Services Page 126 of 158 I Agreement I III. PROJECT FINANCIAL

8. The estimated Project Costs, the Parties' respective percentages and amounts of the Project Costs to be funded by each, and adjustments between the Parties due to the Band prepaying engineering costs on the Project, are set out in Schedule "B" hereto.

9. Except as otherwise specifically noted in Schedule "B" hereto:

(a) the Band shall pay 68% of the Project construction and engineering costs up to $1,958,313; and

(b) TNRD shall pay 32% of the Project cg tion and engineering costs up to $925,000 ....

10. If the bids for the construction of the Pro'e portion of the Project Costs in Scheel prior to proceeding, the Management Committee will deter~i~. hether the scd the Project will be reduced or otherwise how the cost o,,~if.un will be funded ownership of the Water System assets (as identified in\'~~~edule " " hereto) adjusted if the contribution ratios in section 9 are not maintalJ'1.,

""','.,. ""\,.'" 11. If actual construction and ·i;(.i~~7{ing costs(·~~!'·~~peProject exceed the estimated Project Costs as set out in" ed!.Jl~!;":B"heretoj;(.~~~n,prior to continuing with the Project beyond when theqfICO~!~'11t~Cess1~t~tjm~cognized, the Management Committee will d ine whethe~?;tbescop'~;~t~.t1.~prdje~~vyill be reduced or otherwise how the cost ...be funde90pndm~,«)()~~~r~hiP'(Of the Water System assets (as identifi . cheCl .~. "D" her ··t'Wimibe atljJ1iJ$tedif the contribution ratios in section 9 ar' aintai~+~ /

o make cash contributions for payment of n or before the dates set out in Schedule

••condition pr~~~~~nt f.(~\~and's and TNRD'S obligations under sections 9, 10, 11~j!12 of this Agr~~ent ttia~!~heBand obtains federal government funding for the Band\$1i~~!i~ationsun' .r:lsectionS 9, 10 and 11 of this Agreement without condition, or that anY'¢Bmgitions, Ii or terms with respect to such grants shall be acceptable to the Band, a'Cti~~reas ..Iy, and that the funding is advanced to the Band in a manner that allows the';!::J eet its obligations in sections 9 to 12.

14. The Band and TNRD will coordinate the project management for the construction stage of the Project, including without limitation bid evaluation and acceptance, and contract administration. For greater certainty, the Parties agree as follows:

(a) During the construction stage of the Project, the Band and TNRD will meet monthly, or more frequently upon the request of a Party, to deal with issues related to implementation of the Project;

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Municipal Type Services Page 127 of 158 I Agreement I (b) The Parties will tender the construction of the Project as a whole (e.g. 1 bid price for the whole Project) and the Management Committee will evaluate the bids and determine to whom to award the construction contract for the Project;

(c) The Parties will both be described as the "Owner" in the construction and engineering contracts for the Project, but their respective ownership rights to the Project assets and funding obligations shall be governed by the terms of this Agreement;

(d) Subject to subsection (e), during construction each Party may unilaterally make changes to the part of the Project it will ovy s identified in Schedule "0" hereto), provided the other Party is notified ..' hange as soon as practicable, and the changes to the Project plan proved by the Management Committee) are consistent with the mg' ... 1'1~..of the applicable federal or provincial building codes, will all~~};fcf comp ...•••r;t:G.~ with laws, permits and regulations applicable to the ope~~t.i~IJ·.ofthe Wate tern, and are consistent with best water system design~~"}~bnfirmed by Gent i.~~ngineering Inc. ("Gen

Tech"); and·:,.;"'" :;-;,/,,-,, " "/" (e) Changes to the Project (as describ ~endments by the Management Cf)~~ittee) that.> .. t in increased ngineering or construction costs will'rc~~tltr~"8re-approvali~1},~tleast one representative of each Party on the Managem~",reril'Tlrpittee, Ullle~ the Party making the change agrees to solely fund sucrEinprease'J~.tbeengiri . g or construction costs.

15. The Band and 'ointly ret~iQGepi.ti 'tfp,tQrovle construction management for the Prof". nclu '~()iwithout<.ljT1'Jit~tjQri:terlQ~~i~gwork for bids, coordinating testing, andpr~Mjding fin~l;i"(;ertificatiQtl,~ndcompletion reporting in accordance with AANOC requireh'1·~IJ,~s... constructi~m}management contract with Gen Tech will ich part~li;s>.t..i()j~~t'i~ach;~~r:tY will own (as identified in Schedule "0" r:eaterc . th~!'~E1J;tiesagt~e as follows:

;'i",>\::'/,,>,:': gular progtf3SSreports to both Parties on all parts of the

,nstructf6~ management contract will reflect the Parties' n 14(d) and (e) above in relation to changes to the Project nd

(c) The Partie truct Gen Tech to include in the tender documents a condition that each bi r must include a First Nation labour component for all Project work. Gen Tech will include in the tender package a list supplied by the Band of interested Band members/businesses, their experience and qualifications, and their contact information, and ask the bidders to indicate in their bids how Band members/businesses will be employed by each bidder.

16. The Band and TNRO shall ensure that all contracts issued for the Project shall provide for reasonable advance notice to the other Party where the IR 1 Water Works or the SBCWS will be affected by the construction of works.

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Municipal Type Services Page 128 of 158 I Agreement I 17. The Parties will ensure that all contracts awarded for the Project permit the Band and TNRD, through their officers, employees, agents or consultants, access to the Project work areas to monitor construction during the course of the Project.

V. THE WATER SYSTEM

18. Joint Operation and Maintenance. Upon Completion of the Project, the Parties agree to integrate the SBCWS, the IR 1 Water Works, Project infrastructure, and the Reserve Systems into one water system that is herein called the Water System. Further, the Parties agree to jointly operate and maintain the~er System on the terms and conditions in this Agreement. ",

19. Ownership. The various components of th tern shall be owned by either TNRD or the Band as indicated in SC~~.lcJl "D1tO':: ". Any maintenance and repairs done to the Water System com.e~:~rn'tsduring th'\<;. of this Agreement shall not alter either Party's legal or beneficial:;flwnership of the W~~[ System components as indicated in Schedules "D1 to D3 extensions and maj~ . provements to the Water System will be owned as agreed' ,he Parti~~;{fromtime t ".e.

20. Murrav Creek Dam. Notwitfj~~l1ding anythl the Agreemen, e TNRD shall be solely responsible for th~.:~(:)nf~f1u~duse, m ent and operation of the Murray Creek dam and water intake,\i~~fuCfitf~jthout Ii.

VI. SUe

21.. e Projg~~.TNRD and the Band shall supply water through the Wate~.tiBystemto r;:ntial, fn~~strial and commercial water users located on the Reservit:;~nds and in~:Jbeboundaries of the SBCWS service area on the terms and conditions+:~~rtainedi s Agreement. The TNRD and the Band shall use their best efforts to eh~t:.l~~.that rate of flow, pressure and quality of the water provided to residential, indt.J§ , commercial water users located on the Reserve Lands shall be the same as' the water users in the SBCWS service area, and vice versa. Neither Party makes any representation or warranty that the quantity or quality of water provided under' this Agreement will be maintained or continued to any particular standard, other than as stated in this section 21. Each Party acknowledges and agrees that there may be from time to time interruptions or reductions in the quantity or quality of the water supplied under this Agreement, and notwithstanding anything else in this Agreement, neither Party will be held liable for any losses, costs, damages, claims or expenses arising or connected with an interruption or reduction in the quality or quantity of water supplied under this Agreement' caused by or attributable to technical limitations, temporary disruptions due to maintenance or repairs, or causes beyond the reasonable control of a Party, including without limitation forces of nature,

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Municipal Type Services Page 129 of 158 I Agreement I soil erosion, landslides, lightning, washouts, floods, storms, or serious accidental damage. If a Party, without the consent of the Management Committee, fails without legal justification to supply water through the water System in accordance with the terms of this Agreement, such Party will commit an event of default and the non- defaulting Party shall be entitled to:

(a) remedy the default and recover its reasonable costs and expenses from the other Party; (b) a court order for specific performance of the agreement and/or temporary or permanent injunctive relief to prevent such default; and (c) pursue other available remedies at law or in

The non-defaulting Party's rights and remediesJ.l6{:i~ij\,thissection are cumulative.

22. In providing the supply of water under sectiop'~~,f!:'~he

(a) comply with the requirement":;i? e Drinking Wa.,??[otections Act (British Columbia) and regulations ther~(J[Jder;and ,'i' ~C;X:'~;1; ,,>"'\;;i':2"~;'?::~"- (b) comply with the Protocol for "Cet! , . king Water~~,~~~temsin First Nations Communitie~~.p~tJlishedby 'r.' he federal government regime for regulating and fundir'1g.~~~~),~ystemson!t~~ian reserve lands); and

;...._~-':.,,'.--;. (c) comply with the Corttditions't';af;;ii'~~rmit by the British Columbia governmeFl~i!pJ:the SBCWS~;and '/c' .'"

\\'i, (d) test ;if. ater';~~~.inst theZ,.i~t~)'ir s 1:~i0most current "Guidelines for Canadt~rilPrinkin'" ater QuaJ[~jpublished byHealth Canada; and " .\. " .>';~ ,1)",g()verrli't1~~tof Canada and government of British , egtil(3:~iO["l~,b~jlaws, orders, and government guidelines

c1(3:("T1endor'so~~[~eae the foregoing.

'.t:<'2 'f<::::r::::+x 23. Up • Rmpletion oflfit~eroject~~e parties agree to allocate the capacity of the Water SysternC;!g~~eenwate~;i~~erslocated on Reserve Lands and waters users located off Reserve~f')ds in a rf'!anner the meets the guaranteed allocations of capacity in Schedule" reto.

24. The capacity 0 ater System is based on the population projections for both residential and eCd mic development as set out in Schedule "F" hereto. At five year intervals commencing on the 5th anniversary of the Effective Date, the parties will review, and use their best efforts to agree on population projections for residential, industrial and commercial water demand on the Water System for further five year intervals, and adjust as needed the population projections in Schedule "F". If the revised population projections are significantly higher than earlier projections, the Parties will use their commercially reasonable efforts to implement the necessary changes to the Water System in order to accommodate the needs of projected additional water users.

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Municipal Type Services Page 130 of 158 I Agreement I 25. Each Party shall provide prompt notice to the other Party regarding any new development within their jurisdiction that will require a water supply.

26. The Parties agree that residential hook ups to the Water System for water users located on the Reserve Lands may be by way of %" connections to single family dwellings.

VII. FIRE SUPPRESSION

27. The Parties agree that fire hydrant connections, stangpipes and valves on the Water System located on Reserve Lands may be by w~yii~~f'6" fire hydrant connections, standpipes and valves.

28. Use of Fire Hvdrants on the Water SYstem.<'ii.);~.>and the Band agree to allow the Spences Bridge Improvement District<.~p·any succ~> rs to use the fire hydrants and standpipes on the Water System. "~fie supply of W

'D:>,,':,;,:;; ",;,J:,?, -

,--,_.' .. A~::i'<' 30. Mana emen mitt The P~'ni~~;:i)~iJI.i~~ta, management committee (the "Managemerit1)i~()mmitte by eacht'n~arty appointing two representatives to the Management CQ~~ittee written ndti~~ to the other Party delivered forthwith after th~.\Jtion of' tfjj§;,,~gJ;>. Each,.~arty may from time to time change its ~p CJtltmer;J;lber(S}0j~~;i;.pOinfi\q~~,>.prlT1~realternates to act in the absence of a f~gular merTI f the('~'~Ragementi:~fflp1mittee. Any alternate so acting shall be ·.·~.~~meda m,!);, App~i~!ments or changes in appointments of members or altE(q;tcltesby a pet ,hall b~z\~ttectiveupon written notice thereof being given to the othe~;[email protected].. ' ., ·,:::t.;,::,:;- '<" 31. Mana erii~rit Commi Authori Subject to the terms of this Agreement, the ManagemeH~\;~gmmitt ill provide the direction and oversight for the operation and maintenance ;Qfi~i' . er System, including without limitation coordination of the Project implemen The Parties shall, and shall cause their respective appointees to the Managemerif"tommittee, to operate, maintain and otherwise deal with the Water System in accordance with the terms of this Agreement and the decisions, plans and bUdgets approved by the Management Committee. The Management Committee may make such decisions in respect of the operations and maintenance as are set out in or contemplated by this Agreement, or as may be agreed upon from time to time by the Management Committee.

32. Decision Makina. Management Committee decisions shall require the approval of a majority of the members of the Management Committee, which majority includes at least one repres,entative of each Party on the Management Committee. If the

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Municipal Type Services Page 131 of 158 I Agreement I Management Committee members fail to obtain the required approval of at least one representative of each Party on the Management Committee on the decisions to be made by the Management Committee, either Party may refer such matter for resolution pursuant to the dispute resolution procedures in this Agreement.

33. The following matters shall require the approval of the Management Committee:

(a) for each of the Band and TNRD, annual operating and maintenance plans and budgets for the Operating Costs, Management Fees, and Administration Fees in respect of the WaterSystem; (b) subject to the terms of this Agreement'J9~,1\$ettingof Administration Fees and Management Fees to be paid irl':~e!)pect of the administration and management of the Water System; (c) an expenditure or expenditures th tin an overrun of 10% or more of any financial budget item.,~CE!eding$~'Q~900 in a Party's approved budget for the Water SysterT:ij>;gttterthan a Noh~iscretionary Expenditure; (d) plans and budgets for V\lat~t;:System expansi' improvement, or the replacement of a signifi .... art of the Water S '~P1.not covered in an annual budget;,,:;;>;,,;, ..... (e) Any expenditur~ in excess ()~·rf~;rop.ot contempl '.,1) in a Party's approved budg~~I~)~mJ~ssit is a NOQ.~i~.re ionary ExpenditUre; (f) A disposition of<\,~~,:a~~~rmakingtl~lqe Water System with a value in excess of $1 ,000,)q~Jess;'i1'r~~~f\,1anagem~~;.eommitteeapproved budget; (g) to appoint or remo,,~.~,Mana:~~r>(:)rOperat9J,,~ndto determine the terms of refer~~~~1'€1ndscope'i)2f dutie~''fcPr,a M~p~ger or Operator and the c9.rT:i~~ns(lti9m)payablet(),0~Ma~~~ri'9~':~R~rator; (h) tc:>:,;~ivesucf1y~isections'tPZ?''''1,anager'2(lB~4orOperator as are envisaged her~~pder or l.ip~erthe agr~~.rnentswith tile Manager and Operator; and (i) to ta~i'\~uch 9~~eraction a~fi~ required to implement and carry out the terms~'~~!~,~~~ e(Jl,orthe'~~oject. ,.,".-',;.-.;.>- ::{\.> '-'--"';;'ii,i:;y? -u';:>~< 34;-:'f2~chParty ..';~~ause:~£t~irappdrr\'t~~,.,f6 the Management Committee to make ':~~8isions whicf'k:.~~~cort$i~'~pt with agreements and covenants contained in this A9r7~!TIentand ma(itiJibythe1~a:rtyappointing them to the Management Committee.

35. Mana ent Commi Rulesbf Procedure. The Management Committee shall follow the,fc)Uowingrul~tPf procedure set out in Schedule "G" hereto. \~.>/~\i IX. MANAGER ":>ADMtIISTRATOR OF THE WATER SYSTEM

36. Appointment of M~~·~aer. General day-to-day operation and maintenance of the Water System shall be supervised by a manager or managers selected by the Management Committee from time to time (each such appointee is herein called the "Manager") on terms and conditions and in consideration for fees (herein "Management Fees") determined by the Management Committee from time to time. The initial Manager of the Water System shall be the TNRD.

37. Appointment of Operators. General day-to-day operation and maintenance of the Water System shall be performed by an operator or operators selected by the Management Committee from time to time (each such appointee is herein called the

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Municipal Type Services Page 132 of 158 I Agreement I "Operator") on terms and conditions and in consideration for fees determined by the Management Committee from time to time.

38. Authority and Terms of Enqaaement for Manaaer. The Management Committee shall from time to time determine the Manager's scope of authority and terms of reference. The Parties agree that initial Manager shall be responsible for supervising all aspects of the Water System operations and maintenance in accordance with plans and directions approved by the Management Committee, including without limitation of the generality of the foregoing:

(a) reporting to the Management Committee on t peration and maintenance of the Water System in a manner and for ermined by the Management Committee; (b) developing' and up-dating as required applicable requirements; (c) developing and up-dating as requi (d) developing and up-dating as reg applicable requirements; , (e) developing and up-dating an op~l'~tions and;[~aintenanc System;, /••.... 'ri'; (g) supervising and directing.j~he··\I\T~t7rSysteni,jQ'ffl'7ratorsin the performance of the plans for water monitoring~~perati~t,";!~'rmainten~~~,~,and emergency responses;

(h) ~~~eloPif'f~ffim~~9 proced~r~.s f Qk-U~~;~water shut~offs, and any deacti)ic:i; on fh7!jWater Sy~t~, ludirig~~~quirednotifications to the Band and TN8. ·",financiaI", ministratiO@{ ff...

39. FinanciaL,Admini~ft~tion inCincial'\':a~~inistrationof the Water System shall be p~~§~rTteQ;;;i~~)?2~terml~,.e;ii1~~()Clge~,~nt Committee from time to time and in nsideratibhrif~.!0}f~es(l\t~~~in"Admihis!t(l$ion Fees") determined by the Management qmmittee from;ttirm~to ti ...' Initially, the Band will provide financial administration in reI.t:i~iR~to the part .."the ...rSystem owned by the Band as specified in Schedule "0+~;'~7:~7to,and th "', ',RO willtzp~Qvidefinancial administration in relation to the parts Qfthe'\l\TCit~rSystem oW~d by the TNRO as specified in Schedule "02" hereto.

40. Emplovmenti"bf.Band bers. The TNRO shall notify the Band in writing and in a timely basis dl;~lbi~,':$~r()ymentpositions with the TNRO that become available and all contracting opportt:r~~ieswith the TRNO in relation to the management, administration, operation and maintenance of the Water System.

x. TNRD AND BAND BYLAWS

41. The Band agrees that, while this Agreement remains in effect, TNRO by-laws reasonably required for the safe and proper operation and maintenance of the Water System shall be enforceable on the Band's Reserve Lands and against the occupants of the Band's Reserve Lands, except to the extent that the TNRO's bylaws are inconsistent with:

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Municipal Type Services Page 133 of 158 I Agreement I (a) Any bylaw of the Band adopts pursuant to the section 81(1) of the Indian Act, that regulates the supply of water on the Reserve Lands; or (b) The Indian Act or any regulations thereunder.

42. In order for any changes to TNRD bylaws with respect to the operation and maintenance of the Water System or a adoption of new bylaw with respect to the operation and maintenance of the Water System to be enforceable on the Band's Reserve Lands, TNRD shall obtain the Band's consent to any such changes to or new TNRD by-laws, which consent may not be unreasonably withheld by the Band.

43. In order for any changes to Band bylaws wit~pect to the operation and maintenance of the Water System or an adoptiq· ew bylaw with respect to the

operation and maintenance of the Water SY~~~i¥)'> e enforceable on the Band's Reserve Lands,the Band shall obtain TNRD:~ii'~nseJ;t~\~9any such changes to or new Band by-laws, which consent may not bel.l~.ft¢asonabIYii~it9heldby TNRD.

44. From the Effective Date, the TNRD Cl~t~~S{'toappoint the B~~~~~.nominees as 50% of the total members of the Spences Br1~~~Community Water ~~~t~m Committee, and the TNRD will appoint the Band's nomine~~.to anYfflRdythat repl~~~s or supersedes such committee so that the~~nd's nomine~'~~.~a~~r~presentationor;]if~~rsuch body at least equal to that of the WClt~~AiSystemwaters:i.use~s'locatedoff ReserVesLands. \)c.:>->"". -':"::;,.::\,E-y:\

45. TNRD Referendum Votin ..'i' ht~.Iit~~s TNRD~:~~~I!ensure that for any votes of electors or alternate approval prRcesSii'~$e~,bythe'i~~~D in relation to questions or matters that dr~lr>i,«itr the Wa1.~FSysterrl\ii'ClI1~whie@i;~"YiIIimpact the rights and obligations 0ti~~l\~~ 10catedt'pI1th~<~~~tVe,Lands;/the TNRD will include the Reserve Lag~~:itfnthe\i~l~ptoral pa~i(;ipCl'~J!1garea:'@~iiiservicearea determined with respect to suctJ·.q.lJestionScq~imatters....S<;;'· ~·~;;.r~:~:

XI. ACCE$Si" ...., "'/' ~'''''''(:,--:\'.''-''_:: ':_;:-':,:>~::-, ;<.::,:< ',' ',:,:.-. -~::.:-:, --" :.:): -"<:C:>'<. __,.::,,:. ':;-.::_;'~:':;.:,-: :' 4();;i~Urlngthe! ....1'9fthiS'~~i~\E(emenf'ttteY'~anddoes hereby grant to the TNRD and its 'i~~f"ants, agentsiii\l'lqrkmen~·'~Hntractors;·thefull, free and uninterrupted right, license, Hb~tt¥' privilege, pEjrl'Tl'iission>f9;~ccessthe Reserve Lands with workers, equipment and Fi1!:iterialsfor thevp~rpose;bf'i~ndertaking and implementing the Project work and thereaft~~Gqperatingan"'\l'paintainingthe Water System.

47. During th "i.rm of t greement, the TNRD hereby grants to the Band and its servants, agel1 ,«()'~~~en,contractors, the full, free and uninterrupted right, license, liberty, privilege,i; rTt1i~sionto access the lands within the SBCWS service area and tenured areas with

XII. METERS

48. Installation of Meters on Reserve Lands. The Parties will install appropriately sized water flow meters at the'following points:

(a) at the treatment facility in order to measure the total amount of water being

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Municipal Type Services Page 134 of 158 I Agreement I used on the Water System; (b) at the main line connection for IR 1 reservoirs to measure the total amount of water used by water users located on IR 1; (c) at the main line connection for IR's 4 and 4B to measure water use on IR's 4 and 4B; (d) at the Band's administration building on IR 19 2ndly to measure water use at that location; and (e) in the residences/buildings on IR's 4C, IR 16, IR 17, and IR 19(2ndly) to measure water use at those premises, and in the premises for any new hookups on IR's 4C, IR 16, IR 17, and IR 19(2n~:jly).

49. The Parties will arrange for the meters describe; .....•..../~ion 48 to be read by the Operator on a regular basis for the purposesof;geterrrfj1'1igg the volume of water used on the Water System as a whole and the.y~l~me of water4~~rd by water users located on the Reserve Lands, water users locatedioh the ReserVa;~tLandsother than IR 1, and .> .. ,-';:_':,:'ij.Y- - -~-<><->h separately on IR 1. The Parties will esponsible for any reql:J!r:.~dservice and maintenance of the meters describe ction 48.··· ""."".," ,: -:L-':\;_;_: -\.:~:; ",:.:>_ . '",lL::,':;:;:~i,;;__ <~;s~\,::"~Ji'.~;;:';:> XIII. FINANCIAL MATTERS --"·,",t::·:::·:,:>,,,(:,,-, -:",' :::,,:,:,,- ",'-:_i::·:>i·:-:.::::·::.:~:.:·' ,:.-.,',\'''',> 50. Each Party shall be resp.! il)I~..}W the pB~i~r of the Administration Fees, Management Fees and Operatiog Cost~';ra.!located1b;;tbat Party under this Agreement. Notwithstanding t~~!.~he Parties~b~ve agre~e!,!()JointfY~~~rrate and maintain the Water System, andQ~1;V'Ij~D.$~~dingthat'!~i~her qr:t\fM:>~~·';RartieS!:·;i.lreor will be raising funds required for.~~~.!ppel"ati()~~r-ndmaiht~~~9~e;;ofihe;i~~t~r System through fees paid by water usersi~each Party/shall remain:§plely respon$ible for the Administration Fees, ManagementR'~~s. and O'p@rating Cost~'<3;lIocatedto that Party under the terms of this Agreement.

over the Administration Fees, Management Fees and to the Band under this Agreement from water users located on the Reservi'~;~/ For greater certainty, the Band will not attempt to recover Administration Fees;"Management Fees and Operating Costs allocated to the Band under this Agreement from water users located off of the Reserve Lands by charging them fees or otherwise.

53. Separation of Fees and Costs. The Parties shall allocate and separately track and account for the annual the Management Fee(s), Administration Fee(s) and Operating Costs amongst the parts of the Water System described in subsections (a) to (c) below. The allocation shall be done the basis of how much of the Management Fee(s), Administration Fee(s) and Operating Costs relate, or are attributable, to each of the following parts of the Water System:

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 13

Municipal Type Services Page 135 of 158 I Agreement I (a) IR 1 Water Works that are used to supply water to both water users located off Reserve lands and water users located on Reserve Lands (herein called the "IR 1 Joint Use Assets");

(b) the segment of approximately 2,260 meters of 150mm water supply line commencing at the treatment facility on IR 1 and running towards the SBCWS reservoir (herein called the "Band's Joint Use Supply Line"); and

(c) the Water System Assets owned by the TNRD (as set out in Schedule "D-2" hereto), including, for greater certainty, approximate!y,:~~;Dmeters of 100mm water supply line between the SBCWS Reservoir and Hig~\I(ay8.

54. Allocation of IR 1 Joint Use Asset Costsa..n'dpees. Th./a.pd shall be responsible for the portion of the Management Fees,~Qi:r:linistration Fee$~\~~.pOperating Costs for a specific year allocated to the IR 1 Jq... se Assets, that is eQ9,a.ltothe percentage of water supplied by the Water Systemtt,year to water users'lq~l~d on the Reserve Lands, and to the extent such Opera,tiHRCOS!~·i~a.reincurredt'·i:Q~the TNRD or Management Fees and AdrT)ipistrationFees;)"faJC3,te;;~t1);servicesprovi!1:f~d,pyTNRD, the Band shall pay such portiqqi'~f-Jrose Operati.~~!·~bstsand fees to the TNRD. The TNRD shall be responsible'tq.!\,tm~'~bJ:llanceoftl;1~t,ty'lanagementFees, Administration Fees and Operating Costs fot'C3,spe~ifi~>yearalld to the IR 1 Joint Use Assets, and to the extent such Operating7'Qostsaf~>ig~urre he Band and or Management Fees and Admi8istna.1iqpFees relC3,~to senf:i~~~~Rrovi the Band, shall pay such portion of thOsf3F(apera.1if)19,Costs ang'fees<1q\:1fje/B~!J. :><,-' '-""i,(.":' 55. Allocation ofj5iht Use S Line Co nd Fees. The Band shall be responsible for the portion of tn~<~a.na~.~tfci:eptFees, ~~~inistration Fees and Operating Costs for a sg~~ifj~;'~~a.~>..allocalrg

56. Allocation of TNR Water System Assets Costs and Fees. The Band shall be responsible for the .portion of the Management Fees, Administration Fees and Operating Costs for a specific year allocated to the Water System Assets owned by the TNRD, that is equal to the percentage of water supplied by the Water System that year to water users located on Reserve Lands other than IR 1, and to the extent such Operating Costs are incurred by the TNRD or Management Fees and Administration Fees relate to services provided by TNRD, the Band shall pay such portion of those Operating Costs and fees to the TNRD. The TNRD shall be responsible for the balance of the Management Fees, Administration Fees and Operating Costs for a specific year allocated to the Water System Assets owned by the TNRD, and to the

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Municipal Type Services Page 136 of 158 I Agreement I extent such Operating Costs are incurred by the Band and or Management Fees and Administration Fees relate to services provided by the Band, shall pay such portion of those Operating Costs and fees to the Band.

57. Basis for Allocation of Costs and Fees. Using the meters installed at various points on the Water System, the Parties will annually determine volume of water use on the Water System as a whole and also volume of water use for the following three groups of water users: (a) water users on Reserve Lands; (b) water users on IR 1; and (c) water users on Reserve Lands other than IR 1. Estimates of water use will be used for quarterly billing, and charges will be reconciled at year end using meter readings. If volume of water use on the Water System or any p ereof cannot be determined the Parties will use the number of residential water'l.J~ers,located on and off the Reserve Lands for the purposes of aliocatif1g+Manag~me:t'1l Fees, Administration Fees and Operating Costs ... " "

'>:"'::',~. '~":'.':<:<.' ',C"'; :,'.s.;.,"'" 58. Neither the Band, nor water users oti,st~~..Reserve Lands Sha.II:4~~)~irectIYor indirectly responsible for repayment of any debt'lr1~J:;Jrredby ~~RD to pa.Y:1t~r\the construction and installation of the New F3eservoir, the::i '~ter line crossir1~·~:;;theThompson River, or TNRD's share of tti~i~J;;qject Costs .. .,:.....<>.:..c.'>'..: ,-: : ::' .... '_';' __"". ({;:f:'r-;;'«: ,:>{::,~;,?,~>'. ,'"'\t:_'~<:{:hi: 59. The Parties' maintenance re'~port~i~n~y:in relat1a'~;;:, the Water System shall end immediately after the curb stop valve fdr;:~f!cq.premi ok up to the Water System. _<>:'>!:-i-:. '_;'\>::'" _:'-,>,. 60. Non-pavme~!s~~~ill~~~~i\Qff ReseR,~'·~an9:,··.i\~~~.~.§D be solely responsible for taking enfor~~~ent acti· . '.\ realize\~~q~;,liens for,\aJ"1~,tocollect, unpaid charges and fees payableiQ?rc~~pect water sYSit~mby water users located off Reserve lands. )\:i\,:: /::;;'.:.:\.,<, 61. Nq~"~a.~rn~nt bV;:i~~~rs•.·~i;;R'~~~~~&i1.;,The Band shall be solely responsible for ~a.~itlg'!ehfQr~~r;rJenta.CJi~?to reafizf1:·~B.onIi~ns for, and to collect, unpaid charges and :i'f¢es payableinc{i ectcjf:1l1e water syst~1T1by water users located on Reserve lands. -i':):>::J-k':;:,:·-;~· ';':-'<;,,::>:':::::; ",," ,;0.,>.",., -J.':,·:":":"··i> "<:>S-:}:"" -;. ':::::\:,,:,::';: 62. Deterr'T1ininaWater~~r Charq~s,and Fees. The TNRD shall have sole discretion to set th~Tyvater user feeStard chaTg~s payable by water users located off Reserve Lands and the%ia~l1dshall ha".fsole discretion to set water user fees payable by water users located 01'1 erve

64. Costs of Expandina the Water SYstem. Neither the Band nor the TNRD will make it a condition of any expansion of the Water System that the proponent of the expansion shall be responsible for paying for improvements to the Water System that are not necessary for the proposed expansion. Additionally, where an improvement is made to the Water System that will benefit existing users and new water users, then the cost of the improvement will be recovered from all of the water users that will benefit from the improvement, including the existing water users on the basis of the proportion of use by the respective water users. Nothing in this section shall obligate a Party to approve or proceed with an improvement.

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 15

Municipal Type Services Page 137 of 158 I Agreement I XIV. TRANSFER OF INTERESTS

65. Except as otherwise expressly provided in this Agreement, neither Party shall sell, assign, transfer, encumber, mortgage, charge or alienate in any way, all or any part of the Water System save with the prior consent of the other Party.

66. Transfer to Affiliate Corporations Either Party (a Transferor" in this section) may transfer all, but not part, of its Water System assets to an Affiliate of the Transferor. Any such Affiliate shall be bound by all of the terms.(aijd conditions of this Agreement with the same force and effect as if such AffiliateR~;(j~beena signatory and an original party to this Agreement. Such Affiliate shall,wr~tten instrument delivered to the other Party (the NQn-transferring Party iOT . t§' tion), expressly assume all obligations of the Transferor. No assig~"J'lr' s afor .. '(j shall relieve any Party of any obligations imposed on it by this Ag~~rnent, except ", " Transferor shall not be liable to reimburse the other Party Vfit-hi,~.espectto any liabr .. or obligations to third parties incurred after the date of the'!ra.nsfer by the Transf .'ii; Any Affiliate of a Transferor which part of the water Syste"J'l'i"J'laycontin.~eto holdth~'':;~€imeonly so long as it shall remain an Affiliat~.of the TransfE(r,9ra ;lor to ceasing'{~~?'\gean Affiliate, such part of the Water Systiim•••shall be trans ack to the Transferor or another ,': ",'" '" Affiliate of the Transferor.

") >':\','l xv. RELATIONSHIP OF;,"'fHE PARTIESt;}\

y::t-I-n, __,'/,~,'-- .-- '-"<>"~'::."i\~':,_ .:',,::i:~;_.: ::,;.z::;~>::::_:""-:,,, --I"J' 67. No Partnersf1i?!';Nothing;I~~~tained~~~tRI$~greeme\')~i~hallbe deemed to constitute a Party a partne~j;'fi~agent\qrNJegalrepre'~~ntativeof any other party. It is intended that this Agreemenes~a.11not . t~ the relatiCl~shipof a partnership between the Parties ang\tb€i~'98.,a.ctdOrJ~;·'a:J}y.,pursl1qo~ to the provisions hereof shall operate to qr~a:te;sucb'ai,;r.~lation. ,-«":;J 'i:':{:'::>·'':'·Y;, .. " ,.,".', ',' '\:':«~":.~\~" ,,;,:,,:;/-::,,, . -.,"" --"'_:--,;', 68;No.~iaht to Bin(:)pa.~a.11 have any'authority to act for or to create any obligation or;r~ponsibility omp~half of:i;:lh¥ other Party, except as otherwise expressly stated herei ' .....

69. ObliaatiOIi~:')~eVeralTh~'irights and obligations of the Parties shall be, in each case, several, and;stl'all notQe'~(:)rbe construed to be either joint or joint and several. ',:> ...;.,..,,:...., 70. Indemni of TNR< 'he Band will indemnify and save harmless the TNRD from and against all claims, demands, losses, costs, damages, actions, suits, proceedings, fines or assessments by wpomever made, brought or prosecuted and in any manner based upon, arising out of, related to, occasioned by or attributed to:

(a) the breach of any provisions of this Agreement to be performed by the Band or the negligent performance of any provisions of this Agreement to be performed by the Band; or

(b) negligent or unlawful act or omission by the Band in the operation or maintenance of the Water System.

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 16

Municipal Type Services Page 138 of 158 I Agreement I This provIsion shall remain effective and enforceable after the termination of this Agreement.

71. Indemnitv of Band. The TNRD will indemnify and save harmless the Band from and against all claims, demands, losses, costs, damages, actions, suits, proceedings, fines or assessments by whomever made, brought or prosecuted and in any manner based upon, arising out of, related to, occasioned by or attributed to:

(a) the breach of.any provisions of this Agreement 10be performed by the TNRD or the negligent performance of any provisionsptlt~is Agreement to be performed by the TNRD; or' '

(b) negligent or ,unlawful act or omiSSI in the operation or maintenance of the Water System.,.;;>"

This provIsion shall remain effective> d enforceable a Agreement. " i~';A\, ,~';d-<'

72. Waiver of Partition. Each Party agree;

',' ila~warrari~;;tothe TNRD that: \c' ,,'- " " -'~., '>"'>+ '.'-, (a) all rl .. sary a . sand '.' ~als, in~H1Bingapprovals of Chief and Councill()f:~';~ndth~~~~~ral gov'e.rtlr;pent,as the case may be, by and in respect ,'s;?f1.peBandfr)~~·;,;~~~fl;\fP~.~~orobt~.ined by the Band in connection with this "A9m~~rBent aT1C1fl~ematfers;cpr;)!emplatedherein; and j',:':'-",«:.::::':' .. <....:..,..,.::"..:-,;:... "'::":"-':.:.:>-::;:i:'", -"·-:.i. <"i'n:'!;k;;,'.'.:: .._..._ --1;_(_::'~_-:--::,.·-', .. "':'---<:L'--'-:':.-f_.:?~_·: f.if;(~) that all legi~l~tiVe\.,~Jrement~ ahd pre-conditions to the enforceability of the "',f. terms and';cpr19itions\'ft?f'?tpisAgreement against the Band have been met and f"i'f!Jlly compliedfli;~ith, anCli?lhe terms and conditions of this Agreement are ;)~f:i1fprceableag~;j~~tthe Band.

he TNRD represents and warrants to the Band that:

(a) u tions and approvals, including approvals of the TNRD Board of Directors, and the provincial government, as the case may be, by and in respect of the TNRD has been made or obtained by the TNRD in connection with this Agreement and the matters contemplated herein; and

(b) that all legislative requirements and pre-conditions to the enforceability of the terms and conditions of this Agreement against the TNRD have been met and fully complied with, and the terms and conditions of this Agreement are enforceable against the TNRD.

XVI. GENERAL

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 17

Municipal Type Services Page 139 of 158 I Agreement I 75. Time. Time shall be of the essence of this agreement.

76. Effective Date. This agreement shall come into effect upon signing of this agreement.

77. Further Assurances. The parties shall act reasonably and provide all further assurances and execute all further documents, applications or plans as may be necessary to implement the spirit and intent of this Agreement.

78. Amendment of Aareement. This Agreement may;,pnly be amended by written agreement of the Parties.i

79. Enurement. This Agreement shall enure to

(a) derogate, settle or define any of ...¢fnd'sexj~ting or c1ailft~~Q.9riginalrights; (b) prevent the Band ordo?ividual mert!~~CS\'e~\1tf1eBand fromp,~micipating in or benefiting from a' i~t.ipg or futbre*~9.0vernment program; legislative or constitutional rights . Q~isipnsapplicabl~'h~othem as Aboriginal peoples or as members of the Ban:,aliti;i!,',ii;, .'i> , (c) the Band or individualh1~JT1bersQf(:~~~Ban'¥iGipating in or benefiting as discus~~~~tion 80(a)iJ@ove dp~~,"[jQ,thave"ltne effect of invalidating this Agreert1~cit...... •...... •.... 'ii .·;gi~~~:,andserved in writing and forwarded by registered mail, addressed as follows:,' '>;:('ii:Sj:;:'»{" To the Cook's Ferry'lndian Band: Attention: Band Administrator Cook's Ferry Indian Band P.O. Box 130 Spences Bridge, B.C. VOK2LO

To the TNRD: Attention: Chief Administrative Officer Thompson Nicola Regional District #300 - 465 Victoria Street Kamloops, BC V2C 2A9

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Municipal Type Services Page 140 of 158 I Agreement I Provided that each Party may change its address by giving the other prior notice of a change in address and provided further, that should there be a postal strike or other postal disruption, notice may be personally delivered and not mailed, in the case of the TNRD by delivery to the Municipal Administrator of the TNRD, and in the case of the Band, to the Band Administrator at the office of the Band.

83. Dispute Resolution. If any dispute arises between the Band and the TNRD with respect to this Agreement, or the members of the Management Committee cannot obtain the requisite level of approval in relation to a gecision or action required from the Management Committee then, within 14 days, ." 'tten notice from one party to the other, or such longer time as agreed to by all p~ ' representatives of the parties with sufficient authority to resolve the dispute~i1J~p 'pate in good faith discussions in order to try and resolve and settle the di~p~tEf '~~"re event that the Parties are unable to resolv~ the dispute through gooct;~aitlirdiscussjE)'@§,then at any time following 45 days of the notice of the dispute bei. en, either Pa.m.;Jnay refer the dispute for resolution by arbitration before a .... e arbitrator purStl~~l to the Commercial Arbitration Act of British Columbia by; < .pg the other Party nOti~~{~othat effect. If the parties are not able to agree on the singt~;'~rbitrato~< "thin 14 daY~ii\'C:)l~hematter being referred to arbitration, the ar~itrator shall bej;~pp~inl~.. ursuant to thE1;;p~pvisionsof the Commercial Arbitration Act'f~2~ri~ish ColumDi~~:>\Wf1EfPartiesagree thatPeach party will bear their own costs of the dl~pilt~G~e15olution. ,

""""""." ,.-.,---.,-,":;'}.,. 84. For greater certainty, the B~mdz>ana:{tm TNRD \a~~~~that any dispute over the allocation of Adrvil'1.i§tr~tion Fee~~H"f\J1anag...;.;....~Fees'\{~I'1.~>Operating Costs shall be determined a[}~'r~$ol~~p>in accordance with"tt;t8.;.prlmGiples';.getout in this Agreement. "',,',,, . <.>. -"'.'",,>< ..,./ ;0.>.>::' .." "..;:".; .... -:-::.:',-:.'.,,',\'.'.':' .. ,,/ :"".~ In Witness where8f;~~'e.partie~· ;eto havei'~~~~l.JtedthisP:~f~ement this _ day of

______, 2Q.~;;g. h"

signe~aled~nd De. , e ,In,the' presenceotfhe Aott)orJzed Chief Representative (s):'q e Co ' , ) Indian Band ) ) ) Councilor ) ) ) ) Councilor (as to all signatures)'" ) ) ) Councilor

SIGNED, SEALED and DELIVERED BY ) THE THOMPSON-NICOLA REGIONAL ) DISTRICT in the presence of: ) ) ) Witness ) Chair

Water System Agreement between Cook's Ferry Indian Band and Thompson - Nicola Regional District Page 19

Municipal Type Services Page 141 of 158 I Agreement I Address Clerk

Occupation

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Municipal Type Services Page 142 of 158 I Agreement I Schedule "A"

Description of the Project

The Project shall consist of the following described improvements to the SBCWS and the IR1 Water Works, all to be constructed as per final construction drawings approved by the Management Committee:

1. Expansion and improvement the existing IR1 cWorination facility and pump house as per Design Drawing CF07- 080lf-PH-2 for the proposed pump configuration and pump house layout, including without limitation the following:

(a) expansion of the pump house by 13 m2 to accommodate additional valves, piping, and controls required to supply water to the new SBCWS Reservoir;

(b) replacement of 3 existing well pumps (2 main and 1 back-up well) on IRl;

(c) addition of start/stop controls on well pumps that will be connected to and controlled by the pump house instrumentation;

(d) addition of well transfer and discharge piping in the IR1 pump house;

(e) 38 mmjij Surge Control Valves for the line running to the SBCWS Reservoir and the header; and a 50 mmjij Surge Control Valve for the'line running to the IR1 reservoirs. All Surge Control Valves will discharge excess water into an existing rock pit at the IRl pump house during surge relief;

(f) replace existing 100 Amp service at the IR1 pump house with a 400 Amp Service. This will involve replacing the existing hydro panel to accommodate additional wiring;

(g) The three well pumps will supply water to a header system in the pump house. This header configuration will direct water to the IRl and SBCWS reservoirs, and will allow for a backflow potential from the SBCWS reservoir to the IR1 reservoirs. Valves will be configured so that, in the event of power failure or failure of the valve supplying the SBCWS reservoir, flow would be allowed back from the SBCWS reservoir (Top of Water Level 296.95 m) to IR1 reservoirs (Top of Water Level ±271 m). All as per Design Drawing CF07-0801-D-5 for valve operation and configuration;

(h) Backflow from the SBCWS to IR1 reservoirs will be accomplished by adjusting the inlet on each reservoir cell, as per Design Drawing CF07-0801-D-3, allowing for flow back of water to the IRl reservoirs when required while preventing inadequate water level for fire protection in the SBCWS Reservoir;

(i) The existing IR1 Pump House contains a 50mmjij Electromagnetic Flow Meter (Magmeter) that measures flow to the IR1 reservoirs. One additional 75mmjij Magmeter would be installed on the line supplying the SBCWS, and would measure two-way flow, allowing measurement of flow to and from the SBCWS Reservoir;

G) The existing IR1 pump house contains a sodium hypochlorite injection system regulated by a controller that supplies chlorine to an injection quill to the supply line for the IR1 reservoirs. A second hypochlorite injection point will be added for the supply main to the SBCWS Reservoir, allowing independent hypocWorite control for both IRl reservoirs and the SBCWS Reservoir. The existing sodium hypocWorite injection system will be upgraded to handle two supply feeds and to allow independent control to both supply lines, with a backup hypochlorite pump for each feed;

(k) The raw water from IR1 ",ill be monitored once per month, for 12 months, for manganese once the water system is operational. The system will be designed with potential for future manganese removal. If manganese

Municipal Type Services Page 143 of 158 Agreement 2

levels are higher than the Health Canada Guidelines during the 12 month test period, the need for manganese removal will be reevaluated.

(1) Internal pump house piping will be Type 316 stainless steel, with epoxy coated valves to resist corrosion. Once outside the pump house the mains will be PVC with epoxy coated cast iron fittings and appurtenances;

(m) 2.4 metre high chain link with 3 strand barbed wire perimeter fencing will be expanded to include the larger pump house building footprint; and

(n) Well head protection measures will be installed on well PW10-01 including a lockable metal box bolted to the concrete slab surrounding the well. The ground surrounding the well will be graded at 2% away from the well to reduce water seepage at the well.

2. A Supervisor Control and Data Acquisition (SCADA) system will be installed to control and monitor the functions of the IR1 pump house, all the reservoirs and wells. The IR1 pump house will use radio frequency communication via a 15 metre tower/radio to connect with the Cook's Ferry Band Office on IR 19 2nd, which will house the SCADA controller, a 15 metre tower/repeater, and internet link. The base communication panel and computer will be located at the IR 19 2nd Band office, and with internet linkage additional computer access can be provided to the TNRD and other locations. A telemetry kiosk will be installed at the SBCWS Reservoir. All as per Design Drawings CF07- 080lf-E-l, E-2 & E-3.

3. Installation of ±3,700 metres of buried supply and distribution main water lines in two segments described in the following paragraphs 4 and 5.

4. Pipe Segment One, running from the IRl pump house to the tie-in point to the existing 100mmlZlPVC SBCWS reservoir supply line, will be ±2,260m of 150mmlZlPVC pipe. Pipe Segment One pipe alignment and details will be as per Drawings CF07-080lf-U-l to U-5. Appurtenances include mainline valves at maximum spacing of 480m, bends, and tees. To facilitate flushing this main, two fire hydrants will be installed at the low points along the supply main alignment. The first is at the north edge of IR1, where water will be directed to the ditch and infiltrate into the ground. The second is on the edge of Highway 8 with potential for the water to flow into a culvert that crosses Highway 8 and discharges into the Thompson River. A rock pit will be used to discharge the flushed water

5. Pipe Segment Two, running from the SBCWS reservoir tie-in to the TCH No.1 Bridge tie-in will be ±1,250m of 200mmlZlPVC pipe. Pipe Segment Two pipe alignment and details will be as per Drawings CF07-080lf-U-5 to U-7. This segment will include a CPR crossing as per Design Drawing CF07-080lf-X-2. Appurtenances include mainline valves at maximum spacing of 240m, six fire hydrant assemblies, bends, and tees.

6. Main Line Valves will be 150 mm and 200 mm Gate Valves with distribution main line valves at maximum spacing of 240 metres and supply main line valves at maximum spacing of 480 m. All valves will include rock guards and lockable valve box covers.

7. Fire Hydrants will be 150 mm Terminal City C-71P. Fire Hydrant locations have a maximum spacing of 150m.

8. Water meters will be installed as per Design Drawing CF07-080lf-D-4. An existing 50mmlZlmagmeter will measure flow to the IR1 Reservoirs, and a 75mmlZlmagmeter will measure flow to the SBCWS Reservoir. An existing 100mmlZlwater main that supplies IR4 and IR4B will be connected to the proposed 200mmlZlmain, and a 50mmlZlflow meter station installed, measuring all flow to IR4 and IR4B as per Design Drawing CF07-080lf-U-6. The Band Office and houses on IR192nd, IR16, IR4C and IR17 will be measured using individual flow meters.

9. Sampling stations will be installed at locations shown in Design Drawing CF07-080lf-D-4.

Municipal Type Services Page 144 of 158 Agreement 3

10. Replacement of the water main on IR 4B by connecting to the existing 100mm!21water main on IR4B, installing a new 75mm!21HDPE water main along Chief David Walkem's driveway and connecting to the existing 50mm!21water main and stand pipe on the north side ofTCH No.1, as per Design Drawing CF07-080lf-U-8.

11. Looping the existing 150mm!21water line dead ends on IRI as per Design Drawing CF07-080lf-U-9.

Municipal Type Services Page 145 of 158 Agreement Schedule "B"

Estimated Project Costs*

Component Sub- Total Cost % To Be % To Be component of Band TNRD Cost Component Funded Funded Water Treatment Construction $407,350 100% - Engineeringl 116,642 100% - Construction En~neering z 60,782 100% - Manganese Monitoring 24,000 44% 56% $608,774 Supply to SBCWS Reservoir 800,970 4 100% Construction - En~eering 216,620 100% - Construction Engineering 112,882 100% - Legal Survey3 12,342 100% $1.142.814 Distr. to SBCWS Construction 642,640 100% - Engineering 183,294** 100%** - Construction Engineering 95,515 100% - Legal Survey 10,443 100% $931.892 IRI Loopin2 Construction 79,125 100% - Engineering 22,217 100% - Construction En~neering 11,578 100% - Legal Survey 1,265 100% $114,185 IR4B Water Service Replacement 59,350 100% Construction - En~neering 16,665 100% - Construction Engineering 8,683 100% - Le.e:alSurvey 950 100% $85.648 Sub-total $2,888,313 Contingency (10% of Construction 199,944 198,944 100% Costs) Total Pndected Costs** 3,082,257

*Estimated Costs as of January 2012

**Prior to the Effective Date the Band received AANDC funding and paid for $505,000 of Engineering costs on the Project. This is $132,856 more than the total share of estimated Engineering costs to be funded by the Band. To adjust for this over payment of engineering expenses by the Band, the TNRD will pay for the $50,438 balance of estimated Engineering expenses and $228,371 of the $$289,440 total estimated Construction Engineering expenses, and the Band will pay for $61,069 of construction engineering costs.

1. The Engineering cost estimate for Pre-Design and Design Stage is $555,438. This includes ground water study, site investigations, environmental assessment, and design drawings. The $555,438 was allocated among the 5 components using percentage of total construction costs excluding engineering and survey.

Municipal Type Services Page 146 of 158 Agreement 2. The Construction Engineering cost estimate for the construction stage is $289,440. This includes project tendering, construction administration and inspection, record documentation and completion reporting, archaeological monitoring during construction $39,500, and environmental monitoring during construction $20,800. The $289,440 was allocated among the 5 components using percentage of total construction costs excluding engineering and survey.

3. Legal survey of $25,000 was allocated among the 4 components using percentage of total construction costs.

4. Includes $41,000 reservoir mixer that will be owned by the TNRD.

Municipal Type Services Page 147 of 158 Agreement Schedule "C"

Project Construction and Engineering Cost Cashftow Requirements After Effective Date

Component Band TNRD July 2012 - Tendering $18,000 September 2012 $600,000 $300,000

October 2012 $400,000 $200,000

November 2012 $300,000 $200,000

December 2012 $112,313 $100,000

January 2013 $107,000

Total Funding $1,412,313 $925,000 Requirements Total Cash FlowRequirements $2,337,313*

*Excludes $194,844 of budgeted contingency costs funding available to the Band, and excludes $505,000 of Project Engineering and Construction Engineering costs that have been funded by the Band prior to the Effective Date.

Municipal Type Services Page 148 of 158 Agreement Schedules "Dl to D3"

Ownership of Water System Assets

Schedule Dl

Location Description of Component Band TNRD Ownership Ownership Interest Interest IRI Water Well PW06-1 (WIN11968) - with 200mm!ll 100% telescopic screen, 34::!:metres x 200mm!ll steel well casing and Well Pump with on/off controls IRl Water Well TW05-03 - with 150mm!ll telescopic 100% screen, 34::!:metres x 150mm!ll steel well casing and Well Pump with on/off controls IRI Water Well PWI0-Ol (WIN 29125) - with 200mm!ll 100% telescopic screen, 36::!:metres x 200mm!ll steel well casing and Well Pump with on/off controls IRI 120:!:lineal metres of PVC well supply main from 100% each ofPW06-1, TW05-03, and PWI0-0l to pumphouse IRl Water treatment facility building, electrical service, 100% and all equipment housed therein including, without limitation, surge control valves, header, pump and chlorine injector controls, flow meters, piping, fittings and appurtenances, IRl, Supervisor Control and Data Acquisition (SCADA) SBCWS system with components located at the IRI Reservoir treatment facility, the Band office, and the SBCWS and Band Reservoir, including without limitation 15 metre Office at tower/radio, SCADA controller, a 15 metre IR 19 2ndly tower/repeater, and internet link, communication 100% panel and computer, and telemetry kiosk. IRI 770:!: lineal metres of 150mm!ll PVC distribution 100% main, 47.6 m3 buried steel reservoir, 145.9 m3 buried concrete reservoir, Pole mounted controls, 4 fire hydrant assemblies c/w Isolation Gate Valves, 20:!:water service connections. Supply :!:2,260m of 150mm!ll PVC pipe running from water Main treatment facility on IRI to the interconnection with From IRI an existing 4" line running to the SBCWS towards Reservoir, including, all appurtenances such as 100% SBCWS mainline valves, fire hydrant assemblies, bends, and Res. tees

Municipal Type Services Page 149 of 158 Agreement Schedule D2

Location Description of Component Band TNRD Ownership Ownership Interest Interest SBCWS Intake Structure on Murray Creek, Concrete System Headwall (Diversion Dam) tunnel works installed in 1958-60± (no plans available), 200± lineal metres of 200mm(lj DI raw water supply main, 9± m2 wood frame, plywood exterior, asphalt shingle roof treatment building c/w sodium hyprochorinator and flow meter, 6550± lineal metres of 200mm(lj DI/AC, 150mm(lj AC, 100mm(lj PVC/AC (including approximately 300 meters of 100mm(lj PVC line supplying the SBCWS Reservoir) and 50mm(lj PVC distribution main, 3 Fire Hydrant Assemblies c/w Isolation Gate Valves, 22 Stand Pipe Assemblies, 95± residential water 100% service connections (including IR4, IR4B, IR4C), 26±.commerciallinstitutional water service connections (includingIR16, IR17, IR192nd), SBCWS 565 m3 concrete reservoir, RF level control, single Reservoir phase power to site, access road improvements, and 100% security fencing Distr. ±1,250m of 200mm(lj PVC pipe running from the Main to SBCWS Reservoir tie-in to the TCH No.1 Bridge TCH No. tie-in, including, a CPR case crossing, and all 1 Bridge appurtenances such as mainline valves, fire hydrant 100% (via assemblies, bends, and tees IR4B) TCH No. 125 lineal metres of 200mm(lj PVC water main and 1 Bridge 350 lineal metres of above ground insulated and 100% Crossing heated 250mm(lj HDPE water main

SCHEDULED3

Location Description of Component Band TNRD Ownership Ownership Interest Interest IR4B and 4 900+00 water main and water flow meter 100% Water Service IR4C, 40000 water main and water flow meter 100%

IR16 Water main and water flow meters 100% IR17 Water main and water flow meters 100% IR192nd 1,00000 water main (1997) and water flow 100% meters

Municipal Type Services Page 150 of 158 Agreement Schedule "E"

Allocation of Joint Water System Capacity

1. The water users located within the boundaries of the Band's Reserve Lands shall be guaranteed access to utilize up to 44% of water flow delivered by the Water System at any particular time.

2. The water users located in the Spences Bridge Community Water System and outside of the boundaries of the Band's Reserve Lands shall be guaranteed access to utilize up to 56% of water flow delivered by the Water System at any particular time.

Municipal Type Services Page 151 of 158 Agreement Schedule "F"

Population Projections Township of Spences Bridge and Band Reserve Lands

The Projected residential, institutional and economic development service populations on the Reserve Lands and in the Township of Spence Bridge are set out below.

Total Service Population For the Water System

Year 2012 2017 2021 2027 IR1 57 63 70 77 IR4B 31 34 38 42 IR4/4C 17 20 21 24 IR4C/16/17 21 24 27 36 IR192nd 12 14 17 20 SBCWS 145 161 179 205 TOTAL 283* 316* 352* 404*

* Institutional and economic development population equivalents are as follows:

Year On Reserve Off Reserve Lands Lands Total

2012 33 10 43

2017 38 20 58

2021 44 30 74

2027 56 49 105

Municipal Type Services Page 152 of 158 Agreement Schedule "G"

Management Committee Rules of Procedure

The following rules of procedure shall apply to meetings of the Management Committee:

1. Notice of Meeting - The Management Committee shall meet from time to time upon the request of the Manager or any Party's representative on the Management Committee (a "Nominee" and collectively ''Nominees''). The person calling such meeting shall deliver notice thereof to the other Nominees not less than fifteen (15) days prior to the proposed date of such meeting; provided that in the case of emergency, reasonable notice shall suffice;

2. Site of Meeting - The person calling a meeting of the Management Committee shall specify in the notice of the meeting where it is to be held; provided that a meeting shall not be held at any location other than in Spences Bridge or Kamloops, RC. unless the Parties or their Nominees otherwise agree;

3. Agenda - Each notice of a meeting of the Management Committee shall be accompanied by an itemized agenda prepared by the person calling such meeting. Any Nominee may add additional items to the Agenda for such meeting if:

(i) notice of such additional items is delivered to the other Nominees not less than two (2) business days prior to the proposed date of such meeting; or

(ii) a Nominee of each Party agrees to such addition to the agenda;

4. Quorum - A quorum for meetings of the Management Committee shall require that at least one (1) Nominee of each Party is present; provided that if a quorum is not achieved within one half hour from the time appointed for such meeting, then such meeting shall be adjourned to the same place but on a date and at a time to be fixed by the Chairman of the meeting prior to the adjournment thereof, which date shall not be less than forty-eight (48) hours following the time for which the meeting was originally called. Notice of the adjourned meeting shall be given to each Nominee within twenty-four (24) hours following such adjournment. At the adjourned meeting, only those items as were on the original agenda for the adjourned meeting will be considered, and a quorum shall not require the attendance of any Nominee of a Party who was unrepresented at the original meeting; provided however that in no event shall a quorum exist if the aggregate Nominees present at a meeting of the Management Committee are less than two (2);

Municipal Type Services Page 153 of 158 Agreement 5. Teleconference - Unless otherwise specified in the notice of meeting, a Nominee may attend either in person or by means of a conference telephone call or other telecommunication facility by which all Nominees can be heard and can hear each other simultaneously;

6. Chairman - The Nominees shall select a chair person for each meeting of the Management Committee who shall serve chair of such meeting. The Chairman of each meeting shall be entitled to appoint a secretary for the meeting, who shall take minutes of the meeting and circulate copies thereof to each Nominee and Party within five (5) business days following the meeting; and

7. Consent Decisions - The Management Committee may make decisions by consent resolution in writing signed by both Nominees of each Party, and any decision so made shall be as valid as if made at a duly called and held meeting of the Management Committee.

Municipal Type Services Page 154 of 158 Agreement Environmental Services BOARD REPORT

TO: Chair and Board of Directors DATE: August 16, 2012

FROM: Director of Environmental Services

SUBJECT: Contract Award, Spences Bridge TNRD-CFIB Water System Upgrades

RECOMMENDATION:

BACKGROUND:

The TNRD along with the Cooks Ferry Indian Band are constructing a jointly-owned and operated water system to serve the community of Spences Bridge and adjacent CFIB reserves. The project comprises the construction of water main along Highway 8 from the groundwater wells located on IR No.1 to the community of Spences Bridge, as well as other water distribution system improvements. A Building Canada Fund grant in the amount of $459,332 was received for the estimated $945,000 TNRD portion of the project. The remaining TNRD portion will be covered through borrowing. The remaining CFtB portion of the project costs are funded by CFIB through Aboriginal Affairs and Northern Development Canada (AANDC, formerly INAG).

Contract Award Page 155 of 158 Spences Bridge TNRD- August 16, 2012 Page 2 of 2 Subject: Contract Award, Spences Bridge TNRD-CFIB Water System Upgrades

DISCUSSION:

A call for tenders was issued on July 20, 2012 with a closing date of August 14, 2012 at 2:00 pm. Four (4) tenders were received ranging from $2,127,468.96 to $2,755,039.00. The tenders received were reviewed by the project engineers, Gentech Engineering Inc., for completeness and compliance with the tender instructions. All four tenders were found to be compliant. Based on the review of the tenders, a letter of award from Gentech Engineering Inc. recommending the contract be awarded to Mountain Side Earthworks Ltd. is attached. The tendered price is below the estimated budget for the project.

CONCLUSION:

The project engineers, TNRD and CFIB have reviewed the tenders and are in agreement the contact be awarded to Mountain Side Earthworks Ltd. The contract award has been approved by the Cook's Ferry Indian Band Chief and Council.

Attachment(s)

• Recommendation letter from Gentech Engineering Inc, dated August 16, 2012

Communication to Public

The decision of the Board of Directors regarding this item will be communicated to the public:

• by notification in The Current newsletter following the regular Board of Directors' meeting.

Contract Award Page 156 of 158 Spences Bridge TNRD- GENTECH'ENGlNEERlNG INC.. CIVILENGINEERING PH. (250) 832-7662 40 HARBOURFRONT DRIVE N.E. FAX (250) 832-7664 SALMONARM, B.C. VIE 2T3 www.gentechengineering.com

August 16, 2012 CF07 -080H

Email: [email protected]

Cook's Ferry Indian Band 3691 Deer Lane PO Box 130 Spences Bridge, BC VOK 2LO

Attn.: Lynn Breaker, Band Manager

Re: Domestic Water System Improvements Cook's Ferry Indian Band IR1, IR4, IR4B, IR4C, IR16, IR17, IR192nd & Spences Bridge Community Water System CPMS#6457 Contract 'c' - Highway No.8 Watermain and Pumphouse Tender Opening Results and Recommendations

Tenders for the above project were opened in public, at 2:01 PM on August 14, 2012, by the undersigned, on behalf of Gentech Engineering, and witnessed by Chief David Walkem on behalf of the Cook's Ferry Indian Band, and Arden Bolton on behalf of the Thompson-Nicola Regional District.

Tender Results Four Tenders were received; unit price extensions for all tenders have been checked and corrected as required. Extension errors were corrected on the Tender submitted by Triahn Enterprises Ltd. A facsimile deduction, submitted by Timbro Contracting Ltd. at 1:45 PM, and a deduction attached to the tender envelope, submitted by Colmar Construction Ltd. were included in adjustments for the schedule of approximate quantities and unit prices, see attached summary. The results, excluding HST, are:

Gentech Engineering Estimate (Inc!. 10% Contingency) $2,188,379.00 1. Timbro Contracting Ltd. $2,423,897.80 2. Triahn Enterprises Ltd. $2,755,039.00 3. Colmar Construction Ltd. $2,155,896.00 4. Mountain Side Earthworks Ltd. $2,127,468.96

Proiect Costs Based on the low tender received, the opinion of probable project cost, excluding HST, is:

Contract Works $2,127,468.96 Legal Survey/Band Admin 82,610.00 Engineering (Construction) 289,440.00 O&M Training (First 12 Months) 65,750.00 Manganese Monitoring (First 12 Months) 24,000.00 Existing Kumcheen IR1 - TNRD Contribution 104.693.00 TOTAL PROJECT COSTS $2,693,961.96 .. ./2

Contract Award Page 157 of 158 Spences Bridge TNRD- Re: Domestic Water System Improvements Cook's Ferry Indian Band IR1, IR4, IR4B, IR4C, IR16, IR17, IR192nd & Spences Bridge Community Water System CPMS#6457 Contract 'C' - Highway No.8 Watermain and Pumphouse Tender Opening Results and Recommendations

Our June 2012 Treasury Board Style Submission estimate for the Total Project Costs was $2,754,872.00 (Total Cook's Ferry Indian Band + Thompson-Nicola Regional District Contribution).

Due to the specific nature and degree of difficulty in completing this project, we feel that the low tender submitted accurately reflects construction costs. Note: the remaining contingency amount will only be used if necessary.

Proiect Schedule Time is of the essence for construction to ensure paving completion prior to onset of winter weather conditions. The Tender submitted by Mountain Side Earthworks Ltd. indicates a construction start date of August 27, 2012 and a completion date of March 31, 2013.

Recommendations After reviewing Mountain Side Earthworks Ltd.'s work experience and past construction projects, Gentech Engineering Inc. deems them capable of completing the pumphouse expansion and watermain works. Based on our review of the costs, we are recommending that the Cook's Ferry Indian Band and Thompson-Nicola Regional District award Contract 'c' - Highway No. 8 Watermain and Pumphouse to Mountain Side Earthworks Ltd.

Trusting this letter is as required. We are available to discuss the tender submissions at your convenience.

Yours truly,

Scott Bepple, AScT

encl. cc David Walkem, Chief - Cook's Ferry Indian Band ([email protected]) Peter Hughes, Director of Environmental Services - TNRD ([email protected]) Arden Bolton, Manager of Utility Services - TNRD ([email protected]) Gerson Neiva - AANDC ([email protected])

Contract Award Page 158 of 158 Spences Bridge TNRD-