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CITY of SILVERTON CITY COUNCIL REGULAR MEETING – 6:00 P.M., Monday, February 1, 2021

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CITY of SILVERTON CITY COUNCIL REGULAR MEETING – 6:00 P.M., Monday, February 1, 2021 CITY OF SILVERTON CITY COUNCIL REGULAR MEETING – 6:00 p.m., Monday, February 1, 2021 Silverton Community Center – Council Chambers – 421 South Water St. and Zoom Americans with Disabilities Act – The City of Silverton intends to comply with the A.D.A. The meeting location is accessible to individuals needing special accommodations such as a sign language interpreter, headphones, or other special accommodations for the hearing impaired. To participate, please contact the City at 503-874-2204 at least 48 hours prior to the meeting. A copy of the full packet is available on the City’s website at www.silverton.or.us/agendacenter. The public is welcome to attend; however, we will be limiting the number of people in the Council Chambers in order to provide for physical distancing. In accordance with House Bill 4212 the meeting will be held electronically using the Zoom web conference platform. Please submit written comments to [email protected] by 3:00 p.m. on Monday, February 1, 2021. Comments received will be shared with City Council before the meeting and included in the record. Zoom meeting link: https://us02web.zoom.us/j/84093979886?pwd=S20zL1BzVkQ3VlRyUHBZV3ZqMG9TZz09 Webinar ID: 840 9397 9886 Passcode: 401627 Dial in: 1 (253) 215-8782 The meeting will be live streamed on Cable Access Channel 15 and can be viewed on-line here: www.silverton.or.us/430/Watch-Meetings. AGENDA I. OPENING CEREMONIES – Call to Order, Pledge of Allegiance and Roll Call II. APPROVAL OF MINUTES – Minutes from the regular meeting held on January 4, 2021 and the work session held on January 25, 2021 III. OATHS OF OFFICE/PUBLIC RECOGNITION – None scheduled IV. PUBLIC COMMENTS – This is a business meeting of the City Council. The City values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address staff or members of the audience. Council action on items brought up in public comment is limited by the Open Meeting Law. The Council may direct staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed during public comment, but will be accepted at that place on the agenda. Individuals are limited to three (3) minutes. V. SCHEDULED PRESENTATIONS 5.1 Silverton Area Senior Center Annual Report – Dodie Brockamp, Executive Director 5.2 Silverton Chamber of Commerce Monthly Update - -- Stacy Palmer VI. PUBLIC HEARING 6.1 Business Oregon Emergency Rental Assistance Grant Application VII. DISCUSSION/ACTION ITEMS 7.1 Civic Center Project Update 7.2 Western/James/Jefferson Streets Pedestrian Improvements 7.3 2nd and Jefferson Streets Financial Options 7.4 McClaine Street Project Update and McClaine/C/Westfield Signal Options 7.5 COVID-19 Update VIII. CONSENT AGENDA 8.1 Establish a new position in the Public Works Association and authorize the filling of a vacancy in the Water Quality Division 8.2 WWTP purchase of two aeration basin mixers IX. APPOINTMENTS TO COMMITTEES AND ADVISORY GROUPS 9.1 Appointments to the Environmental Management Committee, the Homeless/Housing Task Force and the Oregon Garden Foundation Board X. CITY MANAGER UPDATE XI. COUNCIL COMMUNICATIONS XII. ADJOURNMENT Silverton City Council Meeting February 1, 2021 2 of 126 1 CITY OF SILVERTON 2 CITY COUNCIL MINUTES 3 Silverton Community Center – Council Chambers – 421 South Water St. and Zoom 4 5 January 4, 2021 6:00 p.m. 6 7 I. OPENING CEREMONIES – Call to Order & Roll Call 8 9 Mayor Palmer called the meeting to order at 6:00 p.m. Mayor Palmer and City Clerk Angela Speier 10 attended in the City Council Chambers. The rest of City Council and staff were present through the virtual 11 meeting platform Zoom. Mayor Palmer explained this meeting is being held through Zoom pursuant to 12 House Bill 4212. 13 14 Present Absent 15 Mayor 16 X Kyle Palmer 17 Council President 18 X Jason Freilinger 19 20 X Jim Sears 21 22 X Jess Miller 23 24 X Dana Smith 25 26 X Elvi Cuellar Sutton 27 28 X Crystal Neideigh 29 30 Staff Present: 31 City Manager Pro Tem, Bob Willoughby; Chief of Police, Jim Anglemier; Community Development 32 Director, Jason Gottgetreu; Finance Director, Kathleen Zaragoza; Public Works Director, Petra Schuetz; 33 Assistant to the City Manager/HR Coordinator, Elizabeth Gray; and Assistant to the City Manager/City 34 Clerk, Angela Speier 35 36 II. APPROVAL OF MINUTES 37 38 Councilor Sears made a motion to approve the minutes from the work session held on November 30, 39 2020, the regular meeting held on December 7, 2020, the Town Hall held on December 14, 2020 and the 40 work session held on December 21, 2020. Councilor Neideigh seconded the motion. There was no 41 discussion and the motion passed unanimously (5-0). 42 43 III. OATHS OF OFFICE/PUBLIC RECOGNITION 44 45 3.1 Swear in the Mayor and elected Councilors: Mayor Kyle Palmer, Councilor Jason 46 Freilinger, Councilor Elvi Sutton and Councilor Jess Miller 47 Municipal Judge Lori Coukoulis swore Mayor Palmer and Councilors Freilinger, Cuellar Sutton and Miller 48 into office. 49 50 3.2 Recognize Terri Stevens for her heroism in saving a life 51 Chief of Police Jim Anglemier recognized Terri Stevens for the actions she took to save a life. Chief 52 Anglemier provided an account of what took place on the morning of December 5, 2020 and thanked Ms. 53 Stevens for her quick response and training in CPR. January 4, 2021 City of Silverton City Council Meeting Minutes Page 1 of 5 Silverton City Council Meeting February 1, 2021 3 of 126 1 IV. PUBLIC COMMENT – None. 2 3 V. SCHEDULED PRESENTATIONS 4 5 5.1 Fiscal Year 2019-2020 Audit Presentation – Boldt, Carlisle and Smith 6 Brad Bingenheimer provided an overview of the FY 2019-2020 Financial Statement for the City of 7 Silverton. He referred to the handout located in the packet showing a comparison of the revenues over 8 the last four years. The chart shows a steady increase in property taxes whereas the other revenue 9 streams are more sporadic. He reviewed a similar chart for expenditures with the majority of expenditures 10 going towards general government and police. He also reviewed the revenue and operating expenses for 11 the City’s proprietary funds. The City complied with all Oregon Local Budget Laws, but he noted a lack of 12 internal controls due to the small number of Finance staff and the need for the Finance Director to 13 perform all functions in the Department. 14 15 5.2 Introduction of Tim Sinatra – CEO, Family YMCA of Marion and Polk Counties 16 Brandon Lemon, CCO of the Family YMCA of Marion and Polk Counties introduced Tim Sinatra the new 17 CEO of the organization. Mr. Sinatra explained his background and provided an update on the YMCA. 18 City Council welcomed him to the organization and the community. 19 20 5.3 Silverton Chamber of Commerce Monthly Update – Stacy Palmer 21 Stacy Palmer, Executive Director of the Silverton Chamber of Commerce provided her monthly update 22 and congratulated the newly elected Councilors and City Manager Pro Tem Bob Willoughby. She said the 23 Chamber will remain closed through at least January 15, 2021. Lastly, the Chamber Board decided to 24 postpone the First Citizen Banquet until sometime this summer. 25 26 VI. PUBLIC HEARINGS 27 28 6.1 Business Oregon Emergency Rental Assistance Grant Application 29 Mayor Palmer opened the Public Hearing regarding the Business Oregon Emergency Rental Assistance 30 grant application at 6:39 p.m. No City Councilors wished to abstain or declare a conflict of interest. 31 Community Development Director Jason Gottgetreu explained Business Oregon through the Community 32 Development Block Grant Program has made $2.2 million available to non-entitled cities for emergency 33 rental assistance. The City has submitted a pre-application indicating interest in the funds, in order to 34 apply the City must hold a public hearing. He said any funding received would be administered through 35 Silverton Area Community Aid (SACA) as a sub grantee. Individuals impacted by COVID-19 who make 36 80% or less of the area medium income would be eligible to receive up to six months of rental assistance. 37 There was no public comment. Councilor Freilinger made a motion to close the Public Hearing. Councilor 38 Sears seconded the motion. There was no discussion and the motion passed unanimously (7-0). Mayor 39 Palmer closed the Public Hearing at 6:40 p.m. 40 41 Councilor Smith said this is a welcome opportunity for a lot of people in the community to get rental 42 assistance without the City having to use its own resources directly. Councilor Freilinger said he agrees, it 43 is a great opportunity for the City to help provide assistance to individuals who have been impacted by 44 COVID-19. Councilor Miller asked about the marketing of the grant and Director Gottgetreu said typically 45 staff does the marketing allowing for funds to be used entirely for grant awards. Councilor Miller made a 46 motion directing staff to apply for the Business Oregon Emergency Rental Assistance grant. Councilor 47 Sears seconded the motion. There was no discussion and the motion passed unanimously (7-0). 48 49 VII. DISCUSSION/ACTION ITEMS 50 51 7.1 Civic Center Project update and approve amendment to the contract for Schematic Design 52 Contract Services 53 Director Gottgetreu said located in the packet is the updated general floor plan and outside perspectives. 54 He explained City Council previously approved changes to the design, including a one bay reduction, 55 separate entrances for the Police Department and City Hall as well as exploring the feasibility of 56 relocating the Finance Department to the first floor.
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