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New Unit Information Pack Information for Those New to Guiding

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New Unit Information Pack Information for Those New to Guiding New Unit Information Pack Information for those new to guiding © 2016 Girlguiding North West England © 2016 Girlguiding North West England 2 Contents Introduction 4 Using the Resource Library 5 The Guiding Manual 7 Using Go! to its full potential 8 Starting… Forms 9 Using the Online Print Centre 10 Branding Made Simple 12 The Programme 13 Example Planning 19 New Unit Planning 20 New Unit Packs 22 RECIPES for adapting games and activities 23 Using the Resource Library for planning 24 Recruitment Ideas 25 A Dictionary of guiding 26 Notes 27 © 2016 Girlguiding North West England 3 Introduction This documents’ purpose is to support new Leaders with the running of their unit. It is aimed towards Leaders with no previous knowledge of guiding; however the document collates the information so that is easily accessible. Information for this document has been taken directly the Girlguiding Website. This information has been requested by local Commissioners and will be updated in accordance to feedback received. Contact us at: Girlguiding North West England, Region Headquarters, Guiding Road, Preston, PR2 5PD Telephone 01772 791947 Email [email protected] Opening Hours Monday - Friday 9.00am - 5.00pm Visit Our Shop Monday - Friday 9.00am - 5.00pm Alex Dodd – Training and Development Coordinator [email protected] 07766 559 789 Amy Mackin – Community Support Worker [email protected] 07766 551 023 Chloe Rossall – Membership Systems Coordinator [email protected] © 2016 Girlguiding North West England 4 Using the Resource Library The resource library on the Girlguiding website (previously the Members’ Area on Go!) is a useful place to find out information about the day to day running of your unit. Go! stands for Guiding Organiser, Girlguidings’ online membership database. Visit the resource library to find unit forms, programme information and tips about the new website. Participation on a Plate is an activity pack designed to help you as a Leader to ensure that girls and young women are involved in decision making. It is available from: www.girlguiding.org.uk > Making guiding happen > Programme Resources > Participation on a plate Good guiding is… is an essential tool for every Leadership Team to help you identify your guiding strengths, and inspire you with new ideas for providing a balanced programme. https://www.girlguiding.org.uk/globalassets/docs-and-resources/programme-and- activities/good_guiding_is.pdf © 2016 Girlguiding North West England 5 Using the Resources Library (previously Members’ Area) Visit Making guiding happen> Resources > Resource library > e-learning Useful links within the Members’ Area A to Z of Activities – www.girlguiding.org.uk/guidingmanual > Activities Adult-to-child ratios – www.girlguiding.org.uk/guidingmanual > Policies > Safety and safeguarding Being a Leader e-learning modules – www.girlguiding.org.uk > Resources > Resource Library > e-learning Building your skills – www.girlguiding.org.uk > Making guiding happen > Delivering our programme and activities > Planning your programme > Developing members’ skills Fundraising Advice Centre – www.girlguiding.org.uk > Get involved > Fundraise for us > Fundraising toolkit Girlguiding Activity Centres – www.girlguiding.org.uk > What we do > Our activity centres Girlguiding adventures – www.girlguiding.org.uk > Making guiding happen > Delivering our programme and activities > Planning your programme > Creating challenge and adventure Girlguiding online forum – http://girlguidinguk.proboards.com Girls’ Attitudes Survey – http://girlsattitudes.girlguiding.org.uk/home.aspx Go For Its! – www.girlguiding.org.uk/guides > Badges & GFI Guiding Conversations – www.girlguiding.org.uk > Making guiding happen > Commissioners > Guiding Conversations guiding magazine activities – www.girlguiding.org.uk > Making guiding happen > Resources > guiding magazine Guiding news – www.girlguiding.org.uk > What we do > Our stories and news Join Us – www.girlguiding.org.uk/joinus Participation on a Plate – www.girlguiding.org.uk > Making guiding happen > Programme Resources > Participation on a plate Peer Education – www.girlguiding.org.uk > Making guiding happen > Delivering our programme and activities > Peer education The Five Essentials – www.girlguiding.org.uk > Making guiding happen > delivering our programme and activities > the Five Essentials World Centres – www.girlguiding.org.uk > What we do > Our Activity Centres > World Centres © 2016 Girlguiding North West England 6 The Guiding Manual The Girlguiding Guiding Manual has all the information Leaders need to support them in giving girls and young women a safe, consistent experience of guiding. The pages contain information on all essential aspects of guiding; including child safety, the Promise, fundraising and data protection. The Five Essentials Girlguiding believes in the value of learning by doing. This is put into practice through a Method with five interlinking elements, known as the Five Essentials of guiding: working together in small groups encouraging self-government and decision making a balanced and varied programme caring for the individual sharing a commitment to a common standard © 2016 Girlguiding North West England 7 Using Go! to its full potential There is a report on Go! that you can run called the ‘Area Contact Details’ this can be run as a unit user and will give you details of your local commissioners and also the names of people in key roles i.e. County Arts Adviser. You can now record the maximum number of young members you and your team are happy to run the unit with. To add this, click on 'Additional Details' on your unit's record in Level Management. Recording this does not stop you from having more, but it will help guiding locally to start spotting gaps and helping to fill them. Within the Starting Leaflets there are sections for parents to fill in Drop Off / Collection information, this then needs to be checked on a regular basis. There is also a section for the parents/individual to confirm that they are happy for you, the leader, to store their mobile number on your phone. Data Protection Destroy any paper records confidentially when they are no longer needed. Keep your membership number and password secure. If sending any data electronically always password protect the attachment. To update an Individuals’ profile go to: Go!/Join us > Role Management > Choose Unit > View active young members (read and write) > Edit > Additional personal details © 2016 Girlguiding North West England 8 Starting… Forms Starting Forms can be a useful source of information, once parents/carers have filled in their child’s details the information can then be put into Go! Starting Forms can also be emailed to parents and returned to Leaders via email. To acess the Starting Forms go to Resource Library > Unit Leader Resources > Starting Leaflets The Starting... leaflets are designed to encourage a face-to-face meeting with the parents of new members, where you can introduce yourself and discuss everything about the unit. The form is designed with five pages: The parent/carer keeps the first two pages, which holds information about the section, unit and area The parent/carer gives you back the next two pages with their information. You should then update this information on Go! and then destroy these pages. The fifth page, the Gift Aid Declaration, should be kept in your financial records. Please note that Gift Aid Declarations included on previous versions of the Starting... leaflets are only valid if they were signed before 1 April 2016. The most recent version of the forms should be used from that date due to HMRC changes. © 2016 Girlguiding North West England 9 On Page 4 of the Starting… leaflets there is a section for further information. On this page is a section for ethnicity. Although the member doesn’t have to disclose this information, it is extremely useful when applying for grants or for running reports at a Region level. It allows us to source funding that may be targeted toward different ethnic minorities. If this information has been filled in then as a Unit Leader you are able to add it onto the individuals’ profile. To update an Individuals’ profile go to: Go!/Join us > Role Management > Choose Unit > View active young members (read and write) > Edit > Additional personal details > Ethnicity Information © 2016 Girlguiding North West England 10 Using the Online Print Centre The Online Print Centre is an area with the Members’ Area that is used to create the Girlguiding logos for your unit. These are useful when sending out letters to parents or when writing to external providers for grants. There are four versions of the Girlguiding logo shape. Each version has the logo panel pointing in a different direction. The four versions of our logo can be placed on materials in the following positions: top left, top right, bottom left and bottom right. The version selected should always be positioned to point you to the focus of the material, such as information or an image. Visit Make Guiding Happen > Resources > Online Print Centre Access the Online Print Centre here Create a logo for your unit using the Logo Generator © 2016 Girlguiding North West England 11 Branding made simple © 2016 Girlguiding North West England 12 The Programme The Rainbow Jigsaw Starting Rainbows A new girl may receive a special Welcome Bag and the Rainbow flip book. The first side of this book is Ready for Rainbows, designed to help her understand what Rainbows is all about. It contains lots of fun drawing and colouring activities, and a story featuring a Rainbow called Olivia. The Rainbow activity programme The Rainbow Jigsaw has four areas: Look Learn Laugh Love Look: We encourage girls to look around them and learn about their own environment and community. We also help them understand that they are part of a wider world, perhaps through crafts or games from around the globe, or learning about festivals from other cultures. Learn: Rainbows learn by taking part in a wide range of activities such as trying out crafts and recipes, playing games and visiting local places of interest.
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