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Avon Adventure Faq's

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Avon Adventure Faq's AVON ADVENTURE FAQ’S Version 15: Dated 16th January 2020 We are compiling a list of Frequently Asked Questions (FAQs) and Answers. If you cannot find the answer to your question below, then please use the form at the bottom of this page and one of the team will get back to you. We will also be updating this page. Thank you. Table of Contents 1. WHO, WHAT, WHEN, WHY, WHERE AND HOW? ............................................................. 2 2. BOOKINGS .................................................................................................................................... 4 3. PRICE ............................................................................................................................................. 5 3.1 Payment Schedule ................................................................................................................... 7 4. LOGISTICS .................................................................................................................................... 9 5. ACCOMMODATION .................................................................................................................. 12 6. ACTIVITIES.................................................................................................................................. 14 7. SHOP ........................................................................................................................................... 15 8. OTHER ......................................................................................................................................... 18 Page 1 Updated 16th January 2020 1. WHO, WHAT, WHEN, WHY, WHERE AND HOW? Who can attend the Jamboree? Avon Adventure will be open to all members of Avon Scouting, Girl Guiding Bristol and South Gloucestershire and Girl Guiding Somerset North from Beavers and Rainbows to Rangers and Network. We also want to encourage Adult leaders and volunteers to attend as Service Team (ST). What is a Jamboree? A Jamboree is a large gathering of Scouts and Guides from across the area. A Jamboree gives Beavers, Rainbows, Brownies, Cubs, Guides, Scouts, Rangers, Explorers and Network members the opportunity to experience new things, activities and meet new people from across the area. Where will the Jamboree be held? Avon Adventure will be held at the North Somerset Showground, The Showground, Wraxall, Bristol, BS48 1NE When is the Jamboree? Avon Adventure will be taking place from Friday 22nd at 6pm until Monday 25th May 2020 at 4pm. Why is there a Jamboree? The Jamboree is an opportunity for Beavers, Rainbows, Brownies, Cubs, Guides, Scouts, Rangers, Explorers and Network to experience something different. A Jamboree gives them the opportunity to experience new things, activities and meet new people from across the area. The Jamboree is about bringing people together to make memories that will last a lifetime. How do I get more information? We have a mailing list. By signing up you will be able to keep up to date on all things Avon Adventure. Sign up now by clicking here. Please note, a confirmation email will not be sent to you upon sign up. You can unsubscribe at any time via the unsubscribe link at the bottom of any email. Page 2 Updated 16th January 2020 What jobs will be available? Can I choose beforehand? A variety of jobs will be available for you to sign up for. When signing up through the online system, you can choose which roles you would like to do in priority order. If you don’t have a preference, there is also an option for that. We are currently recruiting volunteers for the following teams – if you are interested, then please email [email protected] for more information. Please note that the following list is short a short selection: • Site security and safety • Subcamps • Activities • Facilities • Media – Photographers/Videographers • Catering What is involved in being part of the Sub Camp team? As a Sub Camp team member, you will be hands-on in making the Jamboree experience for the participants. You will responsible for the day to day running of your sub camp which includes the administration and wellbeing of your participants as well as the organisation of subcamp activities and games to keep everyone entertained in downtime. It is one of the most fulfilling, hands-on and fast passed jobs on site. If you want to be involved in the Sub Camp team, please get in touch by emailing [email protected]. Page 3 Updated 16th January 2020 2. BOOKINGS When will bookings open? Bookings will be open from Monday 30th September 2019. How do I book? Bookings can be made via our online booking system: https://book.avonscouts.org.uk/avonadventure/ Please note, bookings need to be made by your Scout or Guiding group and not individual parents. If you are a parent, please register your child’s interest with their unit or group leader. For those registering their units, please note your verification email may go into your junk or spam box, so please check here before contacting the bookings team. If you do not active your account within 30 days of setting it up, we will delete it and you will have to re- register. How do I book on as a volunteer? We love our Service Team! Without you, the Jamboree wouldn’t happen. To become a member of the Avon Adventure Service Team please sign up through the ‘Helpers’ booking system. https://book.avonscouts.org.uk/avonadventure/helpers/ How do leaders sign up to jobs? Once the final payment has been made, all job roles will be available on the booking site for leaders to sign up for. Every leader will be required to do at least one job a day. There will be a wide range of roles available, but it will be down to you to choose the roles you want. As there are a select number of places for each job, it will be first come first serve. Who do I contact if I have an issue with my booking? If you have an issue with booking, please email [email protected]. Page 4 Updated 16th January 2020 3. PRICE Full Jamboree experience For those attending the whole Jamboree (Friday 22nd – Monday 25th May), the prices are as follows: • Participant: £70 • Leaders and Service Team: £30 The price is inclusive of camp fees, catering, activities and a small goody bag of Avon Adventure merchandise (see below). Please note, we encourage all young people aged 14-18 to sign up as either Rangers or Explorers so they can benefit from the programme that is being developed for them. This will also give them the opportunity to experience a Jamboree as a participant rather than a Young Leader or Leader in Training. Mini Jamboree experience (Beavers) We are also able to offer shorter Jamboree experiences just for Beavers. These will run from Saturday 23rd May to Sunday 24th May 2020. The price for this is £25 (Leaders will be £15) and will be inclusive of camp fees, catering, activities and a small goody bag of Avon Adventure merchandise (see below). Can Beavers attend the Full Jamboree Experience? Yes. The Mini Jamboree Experience has been developed to ensure Beavers can attend even for a short period. We have had a large amount of feedback from Colonies saying Leaders would be more comfortable with this as well as the Young People as they may not have stayed away from home for as long before. By offering this experience alongside the Full Jamboree Experience we are pleased to provide an option for all confidence levels. Beavers can also attend as Day Visitors if they wish to for £15. Can Rainbows join the Mini Jamboree Experience? Rainbows are unable to attend the Mini Jamboree Experience as it is over 24 hours from start to finish. This decision has been made to align with the Girlguiding Manual which states “Rainbow overnight events must not exceed 24 hours, including travel, from when care of the girls is transferred to the leader”. Page 5 Updated 16th January 2020 Can Brownies or Cubs join the Mini Jamboree Experience? Due to the age and sectional specifications of both Brownies and Cubs, the decision has been made that both sections are able to attend the full Jamboree experience and therefore will not be given the opportunity to join in the Mini Jamboree Experience. Day visitors We are offering a Day Visitor option- to come onto the site to get a true Jamboree experience on Saturday 23rd or Sunday 24th May 2020. The price of a Day Visitor will be £15 (Leaders will be £5). This will include of camp fees, onsite activities and the Avon Adventure blue event badge! Please note, this will not include food, so you are expected to bring a packed lunch onsite. Can Explorers and Rangers come to the Jamboree? Yes. We would love for Explorers and Rangers to come to the Jamboree as they will have their own sub camp and activity programme. We understand that the Jamboree is taking place over key exam times, so are happy for them to come and go however they must sign up and pay for a ‘Full Jamboree’ place. With this, they need to inform their leaders and sign out with their Sub Camp leader, so we are aware of their whereabouts. Can I take my child with me on the Jamboree? Any leader’s child who is under 5 needs to book on at the same time as the group. If your child is attending the Whole Jamboree experience, the cost is £25. This will enable them to enjoy all the activities and be catered for. If your child is attending the Mini Jamboree experience, the cost is £15. This will enable them to enjoy all the activities and be catered for. If your child is coming as a day visitor, there will be no cost. If your child is under 2, there will be no cost but you need to inform bookings by emailing [email protected]. Please do not book under 2’s on through the booking system. Will there be grants available? Grant applications can be made via your District Commissioner or Division Commissioner. Please talk to either your Leader or them directly to discuss how you can move an application forward. What will be received as part of the Avon Adventure ‘goodie bag’? Page 6 Updated 16th January 2020 If you are a participant or leader on the Full Jamboree or Mini Jamboree experience you will receive a Sub Camp neckerchief and the Avon Adventure blue event badge.
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