November 20, 2014 Special Meeting Agenda

City of Menifee Parks, Recreation, and Trails Commission Meeting Agenda Thursday, November 20, 2014

City Council Chambers 29714 Haun Road 6:00 p.m. Special Meeting Menifee, CA 92586

THE PURPOSE OF THE PARKS, RECREATION AND TRAILS COMMISSION MEETINGS ARE TO CONDUCT THE CITY’S BUSINESS PLEASE SEE OUR DECORUM POLICY NOTES AT THE END OF THIS AGENDA

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. FLAG SALUTE

4. AGENDA APPROVAL OR MODIFICATION

4.1. Minutes of October 23, 2014 4.2. Minutes of November 13, 2014

5. PRESENTATIONS

6. PUBLIC COMMENTS (Non-agenda items only)

7. DISCUSSION ITEMS

7.1. Parks, Trails, Open Space, and Recreation Master Plan

 Review the proposed task list provided by RJM Design Group, Inc. from May 2014 and provide a recommendation to City Council on the preferred scope of work for the contract to complete the Master Plan study

7.2. Facility Lease Agreement: MSJC District (KC West Annex)

 Recommend approval and forward to City Council for execution of a Facility Lease Agreement with Mount San Jacinto College District for use of the Kay Ceniceros Center West Annex Building for continuing education courses.

8. COMMUNITY SERVICES DIRECTOR COMMENTS

9. COMMISSIONER COMMENTS

10. FUTURE AGENDA REQUESTS FROM COMMISSIONERS:

Items Scheduled for Future Agendas:  Southern California Edison Utility Corridor Overview (Ray Hicks)  Large Animal Sanctuary  Docents Program for Parks  Public Art in the Park  Regional Park Discussion

11. ADJOURNMENT Decorum Policy Notes

Please use a speaker request form when you wish to address the Commissioners. The Commission anticipates and encourages public participation at its Commission meeting, both on agenda items and during the public comments period. Please use respect by not having your cell phones on, refrain from talking in the audience or outbursts that may be disruptive. While we encourage participation, we ask there be a mutual respect for the proceedings.

Staff Reports Materials related to an item on this Agenda, including those submitted to the Parks, Recreation and Trails Commission after distribution of the agenda packet, and are available for public inspection by contacting Jennifer Allen, Deputy City Clerk, at (951) 672-6777 during normal business hours. Compliance with the Americans with Disabilities Act If you need special assistance to participate in this meeting, you should contact Jennifer Allen, Deputy City Clerk, at (951) 672-6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

City of Menifee Parks, Recreation, and Trails Commission Agenda November 20, 2014 Page 2

City of Menifee Parks, Recreation, and Trails Commission Regular Meeting Minutes October 23, 2014

1. CALL TO ORDER Commission Chair Rosen called the meeting to order at 6:00 p.m.

2. ROLL CALL Present were: Vice-Chair Bill Zimmerman, Commissioner Ken Gaunt, Commissioner Marty Rosen, Commissioner Richard Croy, Commissioner Tom Giedroyce, Community Services Director Robert Lennox, Senior Administrative Analyst Allen Yun, Management Analyst Margarita Cornejo and one (1) member of the public.

3. FLAG SALUTE

4. AGENDA APPROVAL OR MODIFICATION As Posted.

5. PRESENTATIONS None.

6. Public Comments (Non-agenda items only) None.

7. APPROVAL OF MEETING MINUTES 7.1. Minutes of September 18, 2014

Motion to approve minutes made by Commissioner Ken Gaunt.

Second to motion to approve by Commission Vice-Chair Zimmerman.

Motion was unanimously approved.

8. DISCUSSION ITEMS 8.1. Park Land Dedication/Park Development Fees (Quimby/Mitigation)

Community Services Director Lennox provided a brief staff report regarding the proposed ordinances for park land dedication and park land development fees. Community Services Director Lennox also introduced Interim Community Development Director Charles LeClaire in attendance at the meeting.

Community Services Director Lennox explained the history and purpose of Quimby Act and Mitigation Fee Act with respect to park and recreational facilities as a condition of development, explained Quimby fees are for land and mitigation fees relate to facilities. The current City fee ordinance was an adoption of Riverside County Ordinance No. 460.152, Section 10.35, which provides regulations regarding the dedication of land or payment of fee in lieu of by developer for parks and recreation purposes. Land dedication pursuant to the adopted ordinance is three (3) acres per 1,000 persons or in lieu of fee range of approximately $2,160 through $3,480 per dwelling unit, contingent on density of development.

Commission Vice Chair Zimmerman asked for clarification if the three (3) acres per 1,000 persons was what the County’s ordinance established at the time of the City’s incorporation, but if the per acre amount has changed in the years since.

Community Services Director Lennox indicated he did not know definitively if County’s per acre amount has changed since. However, since the City adopted its first General Plan, City has been using the five (5) per 1,000 amount. However, in any case, City has not gone back and re-adopted County Ordinance reflecting updated number.

Commission Chair Rosen stated the County has gone to five (5) per 1,000 persons.

Community Services Director Lennox indicated the City has not gone back and adopted new County ordinance.

Community Services Director Lennox indicated with respect to the park development impact fee (DIF), referred to as mitigation, is currently assessed as a flat rate of $536 per dwelling unit, independent of density or type of dwelling unit.

The proposed new ordinances include changes of: increasing the land dedication from three (3) acres to five (5) acres per 1,000 persons, increase in lieu payment fee per dwelling unit proportional to the fair market land acquisition cost per acre, and for mitigation fee increase the fee per dwelling unit proportionate to the park improvement cost per acre, which is currently being determined by consultant completing development impact study. The City Attorney has recommended Quimby fees and mitigation fees be treated and separated as two separate ordinances and chapters of the municipal costs, as Quimby fees may apply to new subdivisions only, while mitigation may apply to new subdivisions as well as other developments.

Proposed Ordinance No. 2014-160, revised Quimby fee ordinance, would repeal Section 10.35 of adopted County Ordinance 460.152 as adopted by the City of Menifee and amend the municipal code by adding Chapter 9.55 to require the dedication of land or the payment of fees in lieu thereof or the combination of both for park and recreational purposes as a condition of approval for residential developments projects requiring a tentative map or parcel map pursuant to the Quimby Act.

Similarly, proposed Ordinance No. 2014-161 would amend the municipal code by adding Chapter 9.56 to require the dedication of land to require the dedication of land or the payment of fees in lieu thereof or the combination of both for park and recreational purposes as a condition of approval for residential developments projects not requiring a tentative map or parcel map pursuant to the Quimby Act.

Commission Chair Rosen asked who makes the distinction regarding if land is dedicated or fees are paid in lieu of.

Community Services Director Lennox indicated this is usually a cooperative effort between the developer and City. This can be determined off of a Park Master Plan, and in essence if it determined there is sufficient park land within a specific radius of the development, the City can request in lieu fees instead.

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 2

Commission Chair Rosen inquired in the opposite situation, where there is not sufficient park land and the developer preferred to not give any of its land, but instead pay fees, who would make the decision.

Community Services Director Lennox indicated typically the Planning Commission would be the first group to review during the tentative tract map stage.

Commissioner Giedroyce asked if fees are collected, the money must be spent for parks within the relative proximity of the development.

Community Services Director Lennox indicated that there is a nexus area which has to be within the same zone.

Interim Community Development Director LeClaire indicated that if you have a development where the development by its nature or by the preference of the developer in lieu fees are collected, and the Park Master Plan identifies the area of the City which needs a specific type of parks, the City can take the fee money collected to purchase land to develop such park.

Commission Chair Rosen stated he would be concerned that the money collected from the developer wouldn’t be sufficient to cover the purchase and development of park property at the same time.

Interim Community Development Director LeClaire stated the City would have the opportunity through the adoption of the proposed ordinances to require the park as part of the development conditions.

Community Services Director Lennox indicated the proposed ordinances provide for a better opportunity to capture costs of developing park land. Community Services Director Lennox also provided an outline of the proposed mitigation fee formula.

Commission Chair Rosen stated he is concerned that proposed amounts are based on reality and not arbitrary numbers.

Community Services Director Lennox indicated the proposed formulas incorporate real estate costs, material costs and various components to capture full costs of developing park land. The prerequisite for park dedication improvements includes the importance of having a park master plan. The Quimby Act does not allow for the enforcement of park land dedication or collect in lieu fees unless the legislative body has adopted a general plan or has a specific plan for containing policies and standards parks and recreation improvements and the parks and recreation improvements are in accordance with definite principles and standards. Without a park master plan, enforcement of proposed ordinance would be more difficult.

Recommended action is for for public hearing to be conducted, recommend City Council adopt Ordinance No. 2014-160 and 2014-161, repealing Riverside County Land Use Ordinance No. 460.152 and adding Chapters 9.55 and 9.56 to the Menifee Municipal Code requiring the dedication of land or the payment fees of in lieu thereof or the combination of both for park and recreational purposes as a condition of development pursuant to the Quimby Act and Mitigation Acts, and secondly that City Council will consider the completion of a park master plan for the City of Menifee to provide guidelines to the City and developers for the development of park and recreational facilities when conditioned by the Quimby requirements. City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 3

Commission is not considering fee resolution itself which would be presented as a separate item at a different meeting.

Commissioner Croy stated he feels this item is very important and urgent, particularly as the City’s latest LAFCO staff report for the latest Municipal Services Review, the City was identified as having 1.68 acres of parkland per 1,000 residents. Also wanted clarification regarding page 5 and page 10 regarding when in lieu fees would be due, appear to be conflicting.

Interim Community Development Director LeClaire stated there was not conflict between page 5 and 10 as the certificate of occupancy is final inspection.

Commission Vice-Chair Zimmerman asked for additional clarification on when the park would be required.

Interim Community Development Director LeClaire indicated the City would be able to negotiate this as an agreement of when park improvements or in lieu fees would be collected.

Commissioner Croy indicated that would also be his concern as he has seen developments where park and recreation improvements are funded way into development of project.

Interim Community Development Director LeClaire indicated that in all communities he has worked, they all have faced this situation.

Community Services Director Lennox indicated agreement would be to require a specific number of homes to be build irrespective of tract to prevent developer from circumventing commencing park improvements.

Interim Community Development Director LeClaire indicated the park master plan recommended is advisable to cover the entire city.

Commission Chair Rosen stated he agrees the park master plan recommendation should be forwarded to the City Council for re-consideration.

Vice-Chair Zimmerman indicated that while he understands the ordinances and park master plan are related, he would have preferred they be presented separately.

Community Services Director Lennox indicated the two items are separate action items.

Commission Chair Rosen opened up the public hearing at 6:31 pm

No public comments were received.

Commission Chair Rosen closed the public hearing 6:32 pm.

Commissioner Giedroyce asked why proposed park master plan would include all parks within the city, not just city owned.

Interim Community Development Director LeClaire indicated this would be needed for consistency purposes with adopted general plan. City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 4

Commission Vice-Chair Zimmerman stated that there was not enough information on parks master plan proposal, asked if there is additional information.

Community Services Director Lennox indicated yes there is additional available. However, action recommendation is not for specific vendor to complete parks master plan, but instead for City Council to consider having a parks master plan completed. Also indicated it is also at the Commission’s discretion if they want to recommend original proposal as was presented to Council, or if staff can return at later meeting with various firms who submitted proposals and make vendor recommendation then.

Commissioner Croy asked once the parks master plan is completed if this will apply to Valley- Wide facilities.

Community Services Director Lennox indicated no this would only apply to city-owned facilities.

Commission Vice-Chair Zimmerman stated he was concerned with sending back same proposal City Council reviewed and declined on park master plan a few months back. Also wanted to know if there was any way to scale down original proposal, perhaps eliminating some of the meetings originally included.

Commissioner Giedroyce indicated perhaps recommendation should be for Council to reconsider park master plan developed and provide options of proposals received. Also asked how frequently park master plans have to be updated.

Community Services Director Lennox indicated typically these are re-visited every ten years, but for new cities this might be sooner. Also, clarified original proposal recommended was fully comprehensive proposal.

Interim Community Development Director LeClaire stated that Commission’s recommendation can be simple enough as to recommend Council approve moving forward with park master plan and then request staff to return with proposals based on parameters provided by Council.

Commission Vice-Chair Zimmerman asked if City Attorney opinion was applicable to Quimby fees only, and not also parks master plan, with respect to the limited time constraint.

Commission Chair Rosen indicated he agrees with Interim Community Development Director’s LeClaire’s suggestions.

Community Services Director Lennox indicated that there is a larger urgency to the ordinances, however, there is a proxy to the park master plan, and reducing the time between the adoption of the two would lessen the possibilities of developers contesting City requirements.

Commissioner Giedroyce asked for clarification on the requested motions.

Commissioner Giedroyce made a motion to recommend adoption by City Council of Ordinance No. 2014-160 repealing Riverside County Land Use Ordinance No. 460.152 and adding Chapter 9.55 to the Menifee Municipal Code to require the dedication of land or the City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 5

payment of fees in lieu thereof, or a combination of both, for park and recreational purposes as a condition of development, pursuant to the Quimby and Mitigation Fee Acts

Motion was seconded by Commission Vice-Chair Zimmerman.

No additional discussion. Motion was passed as follows:

Ayes: Rosen, Zimmerman, Gaunt, Croy, Giedroyce Noes: None. Absent: None

Commissioner Giedroyce made a motion to recommend adoption by City Council of Ordinance No. 2014-161 repealing Riverside County Land Use Ordinance No. 460.152 and adding Chapter 9.56 to the Menifee Municipal Code to require the dedication of land or the payment of fees in lieu thereof, or a combination of both, for park and recreational purposes as a condition of development, pursuant to the Quimby and Mitigation Fee Acts

Motion was seconded by Commission Vice Chair Zimmerman.

No additional discussion. Motion was passed as follows:

Ayes: Rosen, Zimmerman, Gaunt, Croy, Giedroyce Noes: None. Absent: None

Commissioner Giedroyce made a motion to recommend that City Council consider the completion of a Parks Master Plan for the City of Menifee to provide guidelines to developers and staff for dedication and improvement of recreational public facilities when conditioned by the Quimby and Mitigation requirements and would like to add the City Attorney letter be included for City Council review.

Community Services Director Lennox clarified process completed, RFP, to select recommended vendor. Based on earlier discussion, Community Services Director Lennox indicated recommendation could include various options.

Commission Vice-Chair Zimmerman made substitute motion that would amend the recommendation to include Council also consider directing staff to draft alternative tiered, scaled- down proposal.

Community Services Director Lennox indicated that the RFP process used provides more flexibility when it comes to selecting vendor. Task list can be reduced to lessen the cost of the park master plan.

Commissioner Chair Rosen asked the motion be amended to include alternative tiered bids for Council’s consideration.

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 6

Final substitute motion made by Commission Vice-Chair Zimmerman was to recommend that City Council consider the completion of a Parks Master Plan for the City of Menifee to provide guidelines to developers and staff for dedication and improvement of recreational public facilities when conditioned by the Quimby and Mitigation requirements with the addition of including the City Attorney memo and having direct staff to include alternative tiered bids.

Motion was seconded by Commissioner Giedroyce.

Motion was passed as follows:

Ayes: Rosen, Zimmerman, Gaunt, Croy, Giedroyce Noes: None. Absent: None

9. COMMUNITY SERVICES DIRECTOR COMMENTS

9.1. Park, Trail, and Landscape Development Standards

Community Services Director Lennox provided brief staff report on proposed agreement with Gary Hoyt Inc. for development of Park, Trail and Landscape Development Standards. Cost of standard would be split between Community Services Department and Public Works/ Engineering departments.

Commission Chair Rosen expressed his concern regarding requesting additional expenses provided the request for the park master plan. Inquired if there would be any costs savings in trying to use existing Riverside County standards.

Commissioner Giedroyce stated this would align with recommendation to develop trails standards, but perhaps costs could be saved by adopting trail standards of the County. Also inquired who would be monitoring work of standards before vendor would be paid.

Community Services Director Lennox indicated vendor would be paid as work is completed, but before adoption standards would be presented to Commission.

Commission Vice-Chair Zimmerman indicated the total proposed cost would be $20,000 for community services.

Community Services Director Lennox indicated this would funded from unspent DIF fees collected which exceed $800,000 total for both trails and parks.

Commission Vice-Chair indicated this would be an important and useful tool for existing and future commissions for point of reference and comparison.

Commissioner Croy indicated that the County standards for many things are low, and this would provide an opportunity to elevate the standards.

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 7

Community Services Director Lennox indicated only a portion of the DIF fees were allocated to the current year’s budget.

Motion to approve recommendation to Council to approve agreement with Gary Hoyt Inc. for Park, Trail, and Landscape Development Standards was made by Vice-Chair Zimmerman.

Motion was seconded by Commissioner Gaunt.

Motion was unanimously approved.

9.2 ArtPlace America 2015 Grant Program

Community Services Director Lennox provided brief staff report regarding the City submitting a Letter of Interest (LOI) for the ArtPlace America 2015 Grant Program for the Regent Town Center specific to the arts pavilion and art-centered improvements.

Commission Chair Rosen indicated this would be a great funding opportunity.

Motion to approve submittal of Letter of Interest for the ArtPlace America 2015 Grant Program made by Commissioner Gaunt.

Motion was seconded by Commissioner Croy.

Motion was unanimously approved.

9.3 Parks Tour: Regional Sports Complexes

Community Services Director Lennox provided staff report with short list of proposed park sites throughout Inland Empire area for the Commission to tour. Staff recommendation is for Commission to hold a special meeting to tour park facilities.

Commission Chair Rosen indicated that it would be best to conduct travel together as this will be a meeting, allowing for discussion. Also stated there is a park in Moreno Valley that could be added to the list. Also requested staff provide some dates/times for Commission to provide information in availability.

Commission Chair Rosen requested Commission email staff tentative available dates.

Commission Vice Chair Zimmerman asked for general timeframes.

Community Services Director Lennox indicated early weeks of November.

10. COMMISSIONER COMMENTS

10.1. Park Improvement Update

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 8

Senior Administrative Analyst Allen Yun provided an update on recently completed park improvements and upcoming projects including tentative schedules for Kay Ceniceros Senior Center rehabilitation improvements.

Community Services Director Lennox provided a brief summary on future improvement projects including re-striping, fencing and tot lot repairs, and exterior improvement to Lazy Creek Center.

Commission Vice-Chair Zimmerman asked for additional detail on cost of resurfacing project to playgrounds.

Senior Administrative Analyst Allen Yun clarified a big portion of the expense is related to the labor costs. CalRecycle grant will be funding the third layer base material.

Commission Chair Rosen requested ADA requirements be added as item for future agenda.

10.2. Events and Activities

Senior Administrative Analyst Allen Yun provided an update on upcoming events and activities including Veteran’s 5k event, Veteran’s Memorial Day event, Breakfast with Santa and Christmas Lighting event.

Community Services Director Lennox provided additional detail on Christmas Tree Lighting event.

Commission Chair Rosen inquired about getting a list of events emailed to the Commission members.

11. COMMISSIONER COMMENTS

Commissioner Giedroyce asked about warranty of the skate park.

Community Services Director Lennox indicated the warranty is for one year.

Commissioner Gaunt inquired about adding permanent restroom improvements to some of the park sites.

Community Services Director Lennox indicated these could be costly, but restroom improvements could be added to CIP list for future projects.

12. .FUTURE AGENDA ITEMS

 Large Animal Sanctuary  City-wide and local events  Docents Program for Parks  Public Art in the Park  Regional Park Discussion

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 9

13. ADJOURNMENT

Commission Chair Rosen adjourned the meeting at 7:34 p.m.

______Margarita Cornejo, Management Analyst

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 10

City of Menifee Parks, Recreation, and Trails Commission Special Meeting Minutes November 13, 2014

1. CALL TO ORDER Commission Chair Rosen called the meeting to order at 10:00 am

3. FLAG SALUTE

4. AGENDA APPROVAL OR MODIFICATION As Posted.

5. PRESENTATIONS None.

6. Public Comments (Non-agenda items only) None.

7. DISCUSSION ITEMS

7.1. Commission Holiday Meeting Schedule  Recommend cancellation of regular meetings: November 27, 2014 and December 25, 2014 due to government recognized holidays and facility closures.  Recommend rescheduling of these meetings to November 20, 2014 at 6:00 p.m. and December 18, 2014 at 6:00 p.m., respectively.

Motion to recommend cancellation of regular meetings: November 27, 2014 and December 25, 2014 due to government recognized holidays and facility closures was made by Vice Chair Zimmerman and seconded by Commissioner Gaunt.

Motion was passed unanimously.

Motion to recommend rescheduling of these meetings to November 20, 2014 at 6:00 p.m. and December 18, 2014 at 6:00 p.m., respectively was made by Vice Chair Zimmerman and seconded by Commissioner Gaunt.

Motion was passed unanimously.

7.2. Parks Tour: Regional Sports Complexes Adjourn special meeting off site to conduct tour of regional sports facilities in neighboring cities.

Commission Chair Rosen adjourned meeting offsite for parks tour.

8. COMMUNITY SERVICES DIRECTOR COMMENTS

9. COMMISSIONER COMMENTS

10. FUTURE AGENDA REQUESTS FROM COMMISSIONERS:

Items Scheduled for Future Agendas:  Large Animal Sanctuary  City-wide and local events  Docents Program for Parks  Public Art in the Park  Regional Park Discussion

11. ADJOURNMENT Decorum Policy Notes

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 2

the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

12. ADJOURNMENT

Commission Chair Rosen adjourned the meeting at 10:10 a.m.

______Margarita Cornejo, Management Analyst

City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 3

CITY OF MENIFEE ------PARKS, TRAILS, OPEN SPACE, AND RECREATION MASTER PLAN SCOPE REVIEW

MEETING DATE: November 20, 2014

TO: Commission Chair and Commission

PREPARED BY: Robert Lennox, Community Services Director

SUBJECT: Parks, Trails, Open Space, and Recreation Master Plan Scope Review ------

RECOMMENDED ACTION

That Commission review the proposed task list provided by RJM Design Group, Inc. from May 2014 and provide a recommendation to City Council on the preferred scope of work for the contract to complete the Master Plan study.

DISCUSSION

During its regular June 4, 2014 meeting, City Council considered a recommendation from Staff to award a contract to RJM Design Group, Inc. to complete a Parks, Open Space, and Recreation Master Plan (PTOSRMP) study for the City of Menifee. Staff had completed a comprehensive formal Request For Proposals (RFP) process including sealed bidding and personal interviews with several finalist firms. Given their track record, proposed scope of services, references, and methodology, RJM was recommended for the contract.

Upon review, the City Council elected to not pursue a Master Plan study at the time, citing that they would prefer the Parks, Recreation and Trails Commission use the upcoming year to inventory and review the park and recreation needs in the City prior to any study beginning. Since then, staff has met regularly with the Commission to review existing assets and opportunities to expand the existing network of park facilities and trails. On many occasions, both Commissioners and Staff have identified potential sites and amenities that could enhance the inventory, however the missing component has consistently been a lack of community input to validate the opportunities.

During the October 23, 2014 meeting of the Commission, staff presented two new ordinances for recommendation of adoption by City Council. The Quimby and Mitigation Ordinances would require developers to provide park dedication and/or in-lieu fees for new residential developments in the City. In order for new park dedication and improvements to occur, the ordinances require the developers to comply with the General Plan’s Open Space and Conservation Element. Furthermore, the Element refers to set standards for park and recreation City of Menifee Staff Report PTOSRMP Scope Review November 20, 2014

improvements in the city, to be defined by a forthcoming comprehensive Parks Master Plan. In addition to recommending adoption of the ordinances, the Commission supported Staff and City Attorney recommendations to have City Council reconsider the PTOSRMP contract award at an upcoming meeting; to further reinforce the ordinances’’ requirements.

To prepare for the reconsideration by City Council, Staff has reexamined the May 2014 proposal from RJM to find efficiencies and to ensure the proposed scope of services matches the needs of the community. As a result, staff has compiled the three options for consideration (.

. Option A represents the original proposal provided by RJM and includes all components of the RFP as well optional study extras that provide additional data and procedural recommendations for maintenance and sustainability in the final published report.

. Option B reflects a slightly paired down approach by eliminating the “optional” services while still retaining all the necessary components to ensure report credibility and accuracy.

. Option C is a severely reduced version of the proposal and risks much of the study’s credibility by eliminated the review of existing city documents, policies, and standards; removing the comprehensive telephone survey of the community and instead relying solely on an online survey; and reduces the Screen Draft study report by nearly half, limiting staff and commission review/edits before publishing.

Staff maintains a recommendation for Option A as presented to the City Council on June 4, 2014 to maximize the study’s validity and impact, however Option B can provide equally sufficient accuracy, but without the online survey and Sustainable Practices/Maintenance and Operations Plan.

FISCAL IMPACT

Although no expenditure impacts will result from the recommended Commission action, the anticipated subsequent action by City Council may authorize an expenditure from the Parks and Trails DIF accounts to fund the Master Plan study contract.

ATTACHMENTS

1. RJM Design Group, Inc. Proposal for a Parks, Trials, Open Space, and Recreations Master Plan Study 2. Task Options Price Sheet

2 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Table of Contents

Menifee Lakes

Cover Letter Proposal Summary...... 1 a. Unique Approach Firm Profile...... 5 Qualifications...... 7 a. Attachment D Proposal printed on b. Similar Project Experience 100% Post-Consumer Reycled Paper Work Plan...... 17 a. Detailed Scope of Work Tab Dividers made from b. Project Schedule 30% Post-Consumer Reycled Paper Innovations...... 31 a. Project Management Staffing...... 33 a. Team Organizational Chart b. Resumes of Key Personnel Exceptions...... 37 a. Contract Review Cost Sheet and Rates...... 39

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan

Chapter 1: Proposal Summary

4th of July - Menifee Community Event

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Proposal Summary a. Unique Approach

WHAT SETS RJM DESIGN GROUP, INC. APART FROM THE OTHERS? During our 26 years of providing Parks and Recreation Master Planning services, we have continually evaluated and analyzed our process and products to better address our client’s needs. The most significant improvement in our process that sets the RJM team apart from all others is providing a Defensible Needs Assessment (DNA)© that accurately reflects the unique recreation characteristics and collaborative vision identified for each community. The accuracy of our needs assessment approach is due to the collection of statistically valid recreation activity participation and the identification of facility needs. By analyzing recreation activity, we are also able to identify demographic variables that are predictors of future recreation activities. This analysis enables us to model the community for the future as the population changes due to growth, aging, ethnic change, or other characteristics. This forecast of needs for the future becomes vital in making decisions for today. Contemplation of major capital expenditures for facilities must take into account not only today’s needs but the needs of the future community as well.

Our methodology provides the only recreation facility needs assessment that can accurately reflect the specific recreation needs of all residents, not just those residents who choose to be active in the public meeting process.

Our unique approach and methodology combined with our extensive experience in the planning and design of parks, and recreation facilities will ensure that the Master Plan is an accurate and concise, guiding document that will provide defensible recommendations, concept plans, and a financing plan to implement the projects needed in the City of Menifee. The RJM Design Group Team has the proven process, experience, and knowledge to produce an accurate and defensible Master Plan for the City of Menifee!

SAN JUAN CAPISTRANO • SACRAMENTO 1 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Proposal Summary

Preference for phone survey tools over mail-in surveys is well documented for the following reasons: 1. Statistical validity Mail in surveys can be manipulated and mass-mailed to get skewed results. While it is somewhat extreme, this kind of survey does require faith that special interest groups will refrain from filling out multiple surveys to “load” the ballot box and skew the results. 2. Timing. Mail-in survey response rates are widely variable and unpredictable. It is not unusual for low responses from initial distributions, then more advertising and a second or third wave of mailing attempts to garner enough completed surveys to create a statistically representation of the community. This has been known to take two to three months to complete in some communities, which can compromise delivery schedules. 3. Response variation. Since mail-in questionnaires are hand-written, usually there are extra write- in comments and variations that would not be present in a controlled professional telephone surveying method where tightly scripted questions are asked to get standardized and statistically valid results. For these reasons, a telephone survey is the best method of gathering statistically valid public opinion and usage information for parks and recreation program and facility providers. Based on our understanding of the City’s RFP, and review of available supporting documentation, we have prepared a pragmatic work plan for Menifee. This work plan will provide the City with a Parks, Trails, Open Space and Recreation Master Plan that is based on: ➔➔Community Input ➔➔A Careful Evaluation of Existing Parks, Recreation Facilities and Programs ➔➔Review and Analysis of Proposed Park Plans and Sites ➔➔Current and Future Community Needs Analysis ➔➔Current Maintenance and Operations Evaluation ➔➔Recommended Upgrades, Renovations, and New Capital Improvement Projects ➔➔Financial Analysis and Funding Recommendations As part of this planning effort, the Consultant Team shall gather all pertinent facts, analyze information, develop an understanding of existing conditions, develop alternatives and recommend viable solutions for both current and future needs. The planning effort shall include an inventory and assessment of City-wide recreation facilities, existing use patterns and identify deficiencies as may be pertinent to the development of new or renovated recreation facilities. The goal is to create a master plan based on community input to ensure that future development serves the needs of residents, while at the same time ensuring that existing parks are updated and maintained. We understand that the Master Plan created from this work effort will be used as a resource document for the next ten (10) years.

2 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Proposal Summary

Our scope has been prepared with the intention that this Master Plan project will lead to improved effectiveness and efficiency in the utilization of equipment, infrastructure, personnel, and financial resources of the City of Menifee. The Parks, Trails, Open Space and Recreation Facilities Assessment and Analysis will include, but not necessarily be limited to the following activities: ➔➔Consult and work with City staff; ➔➔Visit all park and recreation facility locations; ➔➔Review future uses of the park and recreation facility sites ; ➔➔Perform a maintenance cost/productivity analysis; ➔➔Identification of community park and recreation needs; ➔➔Provide recommendations of future park maintenance standards and practices. Our proposal is outlined in six (6) phases: ➔➔Data Collection and Analysis ➔➔Inventory of Recreation Resources ➔➔Community Needs Assessment ➔➔Demand and Needs Analysis ➔➔Recommendations ➔➔Master Plan Based on our understanding we propose to develop a study with specific recommendations that will assist the City of Menifee in the successful build out and on-going operation of their park system that: ➔➔Meets the current and future community recreation needs; ➔➔Is justified and defensible as best practices incorporating circumstances that are unique to the City of Menifee; ➔➔Is supported by a detailed implementation plan; ➔➔Is socially, environmentally and economically sustainabile over the long-term; ➔➔Is based on sustainable practices; ➔➔Is fiscally responsible; ➔➔Effectively implements maintenance practices; ➔➔Takes full advantage of available industry technology, equipment, tools, and infrastructure; ➔➔Results in cost reductions.

NOTE: LIST OF TEAM MEMBERS AND CONTACT INFORMATION IS INCLUDED UNDER CHAPTER 6: STAFFING.

SAN JUAN CAPISTRANO • SACRAMENTO 3 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 2: Firm Profile

Wheatfield Park (Valley Wide Recreation & Park District)

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Firm Profile

Firm Legal Name: RJM Design Group, Inc. Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, architects and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm.

Firm Size: 20 Personnel

Firm Stability: RJM Design Group, Inc. is not involved in any bankruptcy or re-organization proceedings, and the firm is not subject to any pending actions.

RJM Design Group, Inc. is not presently debarred, suspended, or otherwise prohibited from professional practice or working with any federal, state, local or public agency, and the firm is not subject to any pending actions.

We have never encountered any financial difficulty in the completion of projects of any size. Financial statements can be obtained upon request if we are contracted for this project. The firm also carries continuous professional liability insurance as required on most contracts. Financial References:

a. Hamid R. Hosseini b. Don Fitch Wells Fargo Bank Dealey Renton & Associates 2211 Michelson Drive, Suite 200 P.O. Box 10550 Irvine, California 92612 Santa Ana, CA 92711 (949) 756-7745 (714) 427-6810

SAN JUAN CAPISTRANO • SACRAMENTO 5 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Firm Profile

RJM Design Group and our consultant team of highly qualified experts have been preparing Parks, Recreation, Open Space and Trails Master Plans for communities throughout California for over 25 years. The following is a list of representative project experience.

➔➔Livermore Area Recreation and Park District ➔➔Parks, Recreation and Open Space Master Plan Parks, Recreation and Trails Master Plan Update, Chino Hills, CA ➔➔City of Pleasanton Parks, Recreation and Open ➔➔Recreation, Parks, Green Space and Family Space Plan, Pleasanton, CA Services Master Plan, Azusa, CA ➔➔City of Pleasant Hill Parks and Recreation ➔➔Master Plan of Parks and Recreation, Laguna Strategic Plan, Pleasant Hill, CA Hills, CA ➔➔City of Roseville Parks and Recreation Needs ➔➔Master Plan of Park, Recreation, Trails, and Assessment, Roseville, CA Open Space, Dana Point, CA ➔➔City of Woodland Parks, Recreation and Open ➔➔Open Space Master Plan of Parks and Space Plan, Woodland, CA Recreation Update, Costa Mesa, CA ➔➔City of Elk Grove Park Development Master ➔➔Green Space/Recreation Element and Plan and CIP, Elk Grove, CA Recreation & Parks Master Plan, Pasadena, CA ➔➔Parks and Recreation Master Plan, Jurupa ➔➔Parks and Recreation Master Plan, Yucaipa, Community Services District (JCSD), Eastvale, CA CA ➔➔Parks and Recreation Master Plan, ➔➔Parks Recreation Master Plan, Banning, CA Sacramento, CA ➔➔Parks and Recreation Master Plan, Murrieta, ➔➔Recreation Needs Assessment, West CA Hollywood, CA ➔➔Parks, Trails, Open Space and Recreation ➔➔Parks and Recreation Master Plan, La Quinta, Master Plan Update, San Bernardino, CA CA ➔➔Parks, Recreation, and Open Space Master ➔➔Parks and Recreation Master Plan, Norwalk, Plan Update, Santa Clarita, CA CA ➔➔Recreation Needs Assessment for PCM, Inc., ➔➔Aquatic Facility Needs Assessment, El Laguna Woods Village, CA Segundo, CA ➔➔Recreation Needs Assessment, San Juan Capistrano, CA

6 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 3: Qualifications

Menifee in 1990

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications a. Attachment D Project Name Client Description of Total Project Percentage of Period Work Client Contact Work Cost Work Was Information Parks and Jurupa Facility and $124,000.00 100% 2012-2013 Richard Welch Recreation Community Program Inventory. RJM was Prime Director of Statistically valid Master Plan Services telephone survey, Parks and District stakeholder Community interviews, Affairs community Jurupa workshops, and workshop attendee Community questionnaires. Services Demand and District Needs Analysis. 11201 Harrel Recommendations ions for programs Street and facilities, Jurupa Valley, facility costs, and CA 91752 opportunities for (951) 727-3516 potential funding sources.

Did your firm meet the project schedule: Yes Give a brief statement of the firm’s adherence to the schedule and budget for the project: Project schedule was outlined at kick off meeting and updated throughout the project to ensure that the project stay on track. Critical dates to schedule are the community workshops and telephone survey to avoid holidays. Parks and City of Banning Facility and $124,000.00 100% 2009-2010 Heidi Meraz program inventory. Recreation tatistically valid RJM was Prime Director of Master Plan phone survey of Community 200 residents, Services focus group, interviews, and 789 N. San sports organization Gorgonio Ave questionnaire. Banning, CA A community wide workshop 92220 was conducted (951) 922-3242 to prioritize the hmeraz@ identified parks and recreation ci.banning. needs in the City. ca.us A demand and needs analyses was also included which provides quantifiable facility needs for the current population, as well as future needs based on changing trends and demographics Did your firm meet the project schedule: Yes Give a brief statement of the firm’s adherence to the schedule and budget for the project: Project schedule was outlined at kick off meeting and updated throughout the project to ensure that the project stay on track. Challenges included the Recreation Department loss of funding at the end of the project and staff was dramatically cut. Final approval process was encumbered by City’s funding for parks and recreation.

SAN JUAN CAPISTRANO • SACRAMENTO 7 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Project Name Client Description of Total Project Percentage of Period Work Client Contact Work Cost Work Was Information Parks and City of Murrieta Needs assessment $164,000.00 100% 2008-2009 Lea Kolek Recreation and gap analysis, RJM was Prime City of Murrieta recommended Master Plan modifications to 26442 Beckman Update parks and facilities Court to meet current Murrieta, CA and future needs, 92565 and a financial implementation (951) 461-6116 plan. LKolek@ murrieta.org Did your firm meet the project schedule: Yes Give a brief statement of the firm’s adherence to the schedule and budget for the project: Project schedule was outlined at kick off meeting and updated throughout the project to ensure that the project stay on track. Budget was a fixed fee and no additional services were charged to the client.

Parks, City of San A detailed $193,000.00 100% complete 2007-2009 Kevin Hawkins Recreation, Bernardino Strategic Plan was currently serving also prepared Trails and Open in conjunction as Space Master with the Master Director of Plan Plan Update. Community The Strategic Services Plan analyzed the current City of Temecula maintenance and 41000 Main operations for Street the parks and Temecula, CA recreation facilities, and included 92590 a comparison (951) 694-6480 of other cities kevin.hawkins@ budgets. Funding cityoftemecula.org sources and opportunities were outlined for the improvements identified in the Master Plan. Did your firm meet the project schedule: Yes Give a brief statement of the firm’s adherence to the schedule and budget for the project: Project schedule was outlined at kick off meeting and updated throughout the project to ensure that the project stay on track. The phone survey had to be delayed 2 months due to the winter holidays, therefore the schedule had an additional 4 months.

8 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications b. Similar Project Experience

ExistingExisting JCSDJCSD ParksParks 11 American Heroes Park 22 Cedar Creek Park 33 Dairyland Park unity Services 44 Deer Creek Park Comm Distri 1010 55 Half Moon Park pa ct 66 Harada Heritage Park u E r V u A James C. Huber Park

J R 77 E N

M 1/2 mile Service Radius 88 McCune Family Park AMNERAVE A H LIMONITE AVE LIMONITELIM AVE 99 Mountain View Park 1010 Orchard Park NA 10 ER N B SANSA BERNARDINOE C COUNTY Providence Ranch Park SID 1111 ER 7 64TH ST RRIVERSIDEIV COUNTY

K 121212 Riverwalk Park

E Parks and Recreation Master Plan E R CREEKC Planned JCSD Parks ST TH 13 Eastvale Community Park 1 65TH65 ST

2 6 E

V Private Parks E

V V V

4 V

A A A

D V Avonlea Park

A 14

N N

O O O O R

S S

I I E Private Park 2

N 15

R R R R

V M

R R

A A A A A A A A A A

S SUMNER AVE SUMNER

CLEVELANDC AVE

H H H H H HARRISON AVE HARRISON 16 Private Park 3 SSCHLEISMANCHLEISMAN RDRD 1 ORANGEORANGE STST 15 Underserviced Area 1 Community Center

14 A Eastvale Community Center

G V

N V A O A

M D 1111

A 166 L

A A

B B

U I

CUCAMONGAC H

C C

C 8

ARCHIBALDA A A AVE

WALTERSERS STST 9 CITRUSCITRUS STST

E E E

V V V V V V V

A A A

Y Y Y Y Y Y Y

B B B

B 13

L L L L L

E E E

S S S S S S S SELBY AVE CHANDLERCHANDLER STST 12

r ive J U R U Saannta Ana R

BELLEG 5

E E V Existing JCSD Parks AVE ETIWANDA

Trails and Bikeways A 1 American Heroes Park

Santa Ana River Trail Master Plan (2011) N A

2 Cedar Creek Park M

Existing (Off-street Class I) L L Land Use Data:

3 Dairyland Park E

WINEVILLEAVE H Planned (Off-street Class I) HELLMAN AVE RIVERRIVER RDRD County of Riverside, Transportation and Land Management Agency, County Wide GIS Data - 12/2011 4 Deer Creek Park 93 3 (Amended to reflect known changes in land use data) T 5 Half Moon Park S Riverside County General Plan ( Draft 2010) 10 H T Planned (Off-street Class I) 6 Harada Heritage Park 5 8 7 James C. Huber Park Planned (On-street Class II) 8 8 McCune Family Park City of Chino General Plan (2010) AMNERAVE

H 9 Mountain View Park LIMONITE AVE SKY COUNTRY DR Planned (Off-street Class I) LIMONITE AVE 1010 Orchard Park 11 Providence Ranch Park JCSD Planned Bikeways SAN BERNARDINO COUNTY 7 64TH ST On-street Class II RIVERSIDE COUNTY 1212 Riverwalk Park 3 On-street Class III 0 500’ 1000’ 2000’

CREEK Planned JCSD Parks 13 Eastvale Community Park 1 65TH ST 4 2 6 Private Parks 4 TH ST 14 Avonlea Park 5 15 Private Park 2

16 Private Park 3 SUMNER AVE SUMNER

CLEVELAND AVE SCHLEISMAN RD 1 AVE HARRISON 2 15 ORANGE ST 1 Community Center Eastvale Community Center 14 6 16 11 7

CUCAMONGA 8 ARCHIBALD AVE WALTERS ST 9 1 CITRUS ST Schools Land Use Agriculture Existing Conservation 13 Elementary Open Space - Recreation SELBY AVE 1 Clara Barton Elementary CHANDLER ST 12 Open Space - Water Eastvale Elementary 2 Schools (Public Facility Land Use) Harada Elementary 3 Land Use Data: 4 Rosa Parks Elementary County of Riverside, Transportation and Land Management Agency, County Wide GIS Data - 12/2011 er Intermediate San iv (Amended to reflect known changes in land use data) ta Ana R 5 Augustine Ramirez Intermediate 5 6 River Heights Intermediate 8 High School 7 Eleanor Roosevelt High School

HELLMAN HELLMAN AVE Planned RIVER RD 3 Elementary 8 Yorba Elementary

0 500’ 1000’ 2000’

Parks and Recreation Master Plan Jurupa Community Services District (JCSD); Eastvale, CA

Team Members Project Summary Robert Mueting In 2012, RJM Design Group completed a Parks and Recreation Master Plan for the Jurupa Zachary Mueting Community Services District (JCSD) Parks and Recreation Department, which provides Tim Gallagher services in northwestern Riverside County within the boundary of the City of Eastvale. Pam Wooldridge The Master Plan serves as a guide and implementation tool for the management and development of parks and recreational facilities and programs and is part of the Client Reference defined strategy of the JCSD Parks and Recreation Department to achieve its objective Richard Welch of providing high quality parks, facilities and recreation programs which meet the Director of Parks and needs of the community through a process that engages, community leaders and civic Community Affairs organizations. Jurupa Community RJM utilized methods of community involvement including a telephone survey, Services District stakeholder interviews, community workshops, and workshop attendee questionnaires, 11201 Harrel Street which provided an understanding of community issues, recreational facility and Jurupa Valley, CA 91752 program usage patterns, and community needs for parks and recreation facilities and (951) 727-3516 programs. RJM provided recommendations for programs and facilities, facility costs, and opportunities for potential funding sources.

SAN JUAN CAPISTRANO • SACRAMENTO 9 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

City of Banning Parks and Recreation Master Plan

2010

Parks and Recreation Master Plan Banning, CA

Project Summary Team Members Banning has a diverse population. A large portion of the population (25%) is over Robert Mueting 65 years of age, compared to 11% in the County of Riverside. There are over 10 Zachary Mueting private, gated, age-restricted communities; the largest is Sun Lakes Country Club Pam Wooldridge which provides many recreational opportunities for those living inside the gate. The distinct demographics and recreation trends set the baseline for the Master Plan needs Client Reference assessment. Heidi Meraz The recreation needs assessment for Banning included a statistically valid phone survey Director of Community of 200 residents, focus group, interviews, and sports organization questionnaire. A Services community wide workshop was conducted to prioritize the identified parks and 789 N. San Gorgonio Ave recreation needs in the City. A demand and needs analyses was also included which Banning, CA 92220 provides quantifiable facility needs for the current population, as well as future needs (951) 922-3242 based on changing trends and demographics. The key issues identified through the [email protected] Master Plan process were 1) new park development to satisfy parkland acreage goals and identified recreation needs in the community; 2) develop a multi-use trail system for bikes, horses and hikers; and 3) evaluate the Department’s budget and structure to maximize quality service, programs, and facilities. Specific facility and program recommendations are identified with an implementation plan including cost estimates for new facilities.

10 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Parks and Recreation Master Plan Update Murrieta, CA

Team Members Project Summary Robert Mueting The updated Master Plan set the framework for decision makers in the planning and Zachary Mueting rehabilitation of the City’s parks and recreation facilities as well as a planning tool that Pam Wooldridge established park and facility standards for the next ten years. Furthermore, the updated Master Plan provided a systematic and prioritized approach to the implementation of Client Reference needed parks and facilities. The finished update included three main components: (1) Lea Kolek a needs assessment and gap analysis, (2) recommended modifications to parks and City of Murrieta facilities to meet current and future needs, and (3) a financial implementation plan. The 26442 Beckman Court main challenge for Murrieta in the coming years will be expanding its physical facilities Murrieta, CA 92565 to meet currently underserved recreation needs of its 28,000 residents. The community (951) 461- 6116 has expressed a need for additional facilities such as tennis courts, BMX, equestrian [email protected] amenities, sports fields, and aquatics. Meeting these needs will be a challenge due to the current depressed economy and the corresponding decrease in developer funding to provide for these facilities. This updated Master Plan recommended innovative strategies to provide for the recreation needs expressed by the community. Just as important, the plan offered recommendations on trail connectivity and park enhancements, which are highly valued by Murrieta residents.

SAN JUAN CAPISTRANO • SACRAMENTO 11 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Parks, Recreation, Trails and Open Space Master Plan San Bernardino, CA

Team Members Project Summary Robert Mueting The development of the Master Plan was built upon community input. Hundreds of Zachary Mueting residents of all ages participated in the planning process. This included community Pam Wooldridge workshops, a staff focus group, stakeholder interviews, workshop surveys, sports organization surveys, and a community wide telephone survey. Additionally, community Client Reference data from the 2005 General Plan was also utilized. Kevin Hawkins currently serving as Key issues identified through the needs assessment process included parks Director of Community maintenance, safety and crime, lack of funding for the Department, need for a trail Services system, increased park acreage, and the need for more community centers, swimming City of Temecula pool, baseball fields, soccer fields, and indoor basketball courts. 41000 Main Street A detailed Strategic Plan was also prepared in conjunction with the Master Plan Update. Temecula, CA 92590 The Strategic Plan analyzed the current maintenance and operations for the parks (951) 694-6480 and recreation facilities, and included a comparison of other cities budgets. Funding kevin.hawkins@cityoftemecula. org sources and opportunities were outlined for the improvements identified in the Master Plan.

12 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Parks, Recreation, Trails and Open Space Master Plan Update Santa Clarita, CA

Project Summary Team Members Robert Mueting The Parks, Recreation & Open Space Master Plan Update for the City of Santa Clarita Zachary Mueting identified the recreational needs in the City based on information gathered from an Pam Wooldridge active and broad-based public involvement program that included a community- wide telephone survey, sports organization questionnaires, public workshops, focus groups, interviews, as well as related documents and information provided by the Client Reference City of Santa Clarita and the region. An evaluation of the current neighborhood park Rick Gould service areas and a city-wide park acreage analysis helped to identify service area Director of Parks, gaps and parkland acreage deficiencies within the community. The Master Plan also Recreation and included an evaluation and recommendations pertaining to the maintenance and Community Services operations of the City’s recreation facilities, trails, and open space. City of Santa Clarita 23920 Valencia Blvd. This Master Plan serves as a guide for the development and management of parks Santa Clarita, CA 91355 and recreation, open space, public services and facilities in the City of Santa Clarita. In (661) 255 - 4978 addition, the compilation of research, data, evaluation and recommendations for the [email protected] Parks, Recreation and Open Space Master Plan Update will be an invaluable resource for the future preparation of the Regional General Plan “One Valley, One Vision” - a collaborative effort between the City of Santa Clarita and the County of Los Angeles.

SAN JUAN CAPISTRANO • SACRAMENTO 13 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Parks, Recreation, Trails and Open Space Master Plan Chino Hills, CA

Project Summary Team Members Robert Mueting Chino Hills is a unique city recognized for its open space, diverse housing options, Zachary Mueting neighborhood orientation, and rural character. The City’s General Plan, first adopted in Pam Wooldridge 1994, established a vision for the City that is well on its way to fulfilment. In 1994 RJM Design Group prepared the City’s first Parks, Recreation and Open Space Master Plan and was hired to update the master plan as the City has experienced rapid growth and Client Reference development over the last decade. Jonathan Marshall Recreation Manager The Master Plan process included a public outreach program that facilitated the City of Chino Hills development of a collaborative vision and mission for the City based on resident 2001 Grand Avenue involvement. The community wide needs assessment determined that the greatest Chino Hills, CA 91709- facility and program needs in the City include; an aquatic facility and programming, 4869 indoor basketball courts and a gymnasium, senior programming, and a community (909) 364-2711 center that includes a senior component. Concept plans for existing park improvements [email protected] as well as 19 new sites for recreation opportunities were produced and included in the Master Plan. Analysis and recommendations were provided to determine funding sources that could be accessed to support these recommended park system improvements. Linkages to other regional providers of services and facilities were examined and included in the assessment of needs and opportunities.

14 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

Green Space, Recreation and Parks Master Plan

See Inset exhibiT 4.3-1: GReeN spAce GAps

This map depicts both 1/4 mile and 1/2 mile radii or “walkable service areas” around Pasadena’s Neighborhood and Community Parks. As described Loma Alta Park in Section 4.3 (Service Area Analysis), 1/2 mile La Canada Flintridge represents a 10-20 minute walk for many people. 1/4 Altadena W ALTADENA DR mile represents an appropriate distance for those (Unincorporated Los Angeles County) N ALTADENA DR residents with limited walking abilities. Barriers to walkability, such as the 210 and 134 freeways, are included in this map as obstacles which most people ALTADENA DR would not cross in order to access a Neighborhood or Hahamongna Watershed Park Community Park. Other barriers might exist within ALTA ALTADENA DR DE NA individual neighborhoods, but they are not included D Charles White Park R for the purpose of this citywide analysis.

While this map does not attempt to explain all aspects of the City’s green space coverage and deficiencies, it does provide a starting point for identifying which

portions of the City are in immediate need of access LINCOLN AVE to parkland.

5 NLAKEAVE N FAIR OAKS AVE Descriptions of the seven “gap” areas depicted on this

210 NMARENGOAVE ¨¦§ map can be found on page 11 in this Section. N LOS ROBLES AVE Bailey Canyon Park 6 La Pintoresca Park Brookside Golf Course Washington Park E WASHINGTON BLVD

A R R LINDA VISTA AVE O

Y 3 N ALTADENA DR O Robinson Park NCRAIGAVE Eaton Canyon Golf Course B

L V Hamilton Park D McDonald Park Legend

N ALLEN AVE Brenner Park E MOUNTAIN ST E SIERRA MADRE BLVD LINCOLN AVE Victory Park Rose Bowl Sunnyslope Park Sierra Madre Golf Course OS (Open Space) Area H N E ORANGE GROVE BLVD P A Gwinn Park ORANGE GROVE AVE S

NWILSONAVE Vina Vieja Park A Villa Parke D Citywide Park 1/2 Mile Buffers

D E Jefferson Park N

V N R L

A N EL MOLINO AVE O B S A E E V R M E D E A A Community Park 1/4 Mile Buffers Brookside Park M D Glendale A B R L R V

NCRAIGAVE IE D S

W W ALNUT ST Memorial Park N Neighborhood Park Public Schools NHILLAVE 4 E WALNUT ST COLORADO ST E WALNUT ST W UNION ST E UNION ST E COLORADO BLVD Rose Bowl Private Schools W COLORADO BLVD 2 Annandale Golf Club Defenders Park Central Park 134 1 Grant Park Park Outside City City Boundary TS E DEL MAR BLVD H I L R S ALTADENA DR L D W DEL MARBLVD Hugo Reid Park D V SCRAIGAVE L B Eaton Blanche Park O D San Rafael Park LOR A S EL MOLINO AVE

W CO S LAKE AVE

S ALLEN AVE ROSEMEAD BLVD

S HILL AVE S SIERRA MADRE BLVD E CALIFORNIA BLVD S Arcadia

Singer Park A S WILSON AVE

A Lower Arroyo Park BLVD GROVE ORANGE S B

S MARENGO AVE

S ARROYO PKWY S FAIR OAKS AVE I E L Michillinda Park B

L V

7 D S LOS ROBLES AVE

D V L Allendale Park B O Y O R Los Angeles R San Marino A S / TS110 Lacy Park 00.25 0.5 1 1.5 2 Arroyo Seco Park Garfield Park Miles South Pasadena Copyright © <2007>, City of Pasadena Recreation and Parks Master Plan, Needs Analysis Needs13 Green Space/Recreation Element of General Plan Pasadena, CA

Project Summary Team Members As the City nears it’s build out population, Pasadena faces a number of challenges Robert Mueting in the provision of open spaces and facilities. The City has a variety of parks and Zachary Mueting open spaces that serve a huge range of activities and user groups, including not only Pam Wooldridge Pasadena residents but regional user groups as well. As community demand for recreation types changes over time, facilities attempt to keep pace with this demand. Client Reference Partially in response to changes in community demand, Pasadena has evolved with Jason Kruckeberg a rich and varied range of private institutions, public and private schools, and non- Assistant City Manager/ profit organizations that offer recreation facilities and programs to residents of Development Services the area. In recent years, the City has experienced new challenges stemming from Director substantial new growth in the Central District and an influx of housing stock much currently at the City of different than historical suburban development. In addition, the Northwest region Arcadia of the City is increasingly dense, with a high concentration of children, and access to City of Arcadia parks and green spaces is a key issue in this area. For all of these reasons, the City Planning Department of Pasadena must look to creative means to provide open spaces and recreational (626) 574-5414 programs and facilities to its evolving population. http://cityofpasadena.net/Planning/CommunityPlanning/Green_Space_ Element_and_Master_Plan/

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Qualifications

“RJM provided us with a consultant team dedicated to updating our Parks and Recreation Master Plan. There was absolutely no way we could have done this ourselves and there was certainly no other consultant who could have provided us with a more comprehensive, easy-to-read document. It will definitely be a well used tool in determining what programs we should focus on and what features will be placed in future parks. We look forward to working with RJM on other projects!” -Lea Kolek, Management Analyst, City of Murrieta

“Beyond the invaluable document that will guide our development over the next decade, the Parks and Recreation Master Plan and the team from RJM Design Group brought diverse segments of our community together in a truly collaborative process. The networking, understanding and consensus we achieved will pay dividends as we implement the vision.” -Rick Gould, Director of Parks, Recreation and Community Services, City of Santa Clarita

“RJM provides the perfect blend of industry experience with a human touch. Given the significant challenges facing the City of San Bernardino, we were in need of a firm that understood the needs of the entire community from the residents to the workforce to the elected officials. As the foremost Parks and Recreation consultants, the results were expectedly flawless and have provided the framework for both current and future strategic parks, recreation and community services planning.” -Kevin L. Hawkins, Former Director Parks, Recreation and Community Services, City of San Bernardino

16 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 4: Work Plan

Menifee City Hall

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan a. Detailed Scope of Work

We understand that the City of Menifee is looking Parks, Trails, Open Space and Recreation Master to complete a comprehensive Parks, Trails, Plan for Menifee. Open Space and Recreation Master Plan. RJM Design Group has successfully completed over We welcome the opportunity to review and discuss 25 Park and Recreational Needs Assessments this scope of services to better accommodate the and Master Plans for public and private agencies needs of the City. throughout California. The Parks, Trails, Open Space and Recreation Master Plan will be a Phase I – Background research guide and management tool for City staff, the Task 1 - Work Plan Parks Recreation and Trails Commission, the RJM will conduct an initial kick-off meeting Planning Commission, and City Council for the with the City to confirm and clarify the development, redevelopment, expansion and scope of services and project parameters, enhancement of the City’s park system, open project background and objectives, product space, trails, recreation facilities and recreation deliverables, methodology, schedule, as well as programs/services for short-term, intermediate- roles and responsibilities. term, and long-term time frames, reflecting Menifee’s strong commitment to provide high- Meetings: Kickoff Meeting with City Staff quality recreation activities for the community. Deliverables:Updated Scope of Work Work Schedule Update Based on our experience with similar projects List of Relevant Stakeholders and review of the City’s needs, we have prepared (Developed with City) a scope of work with a phased project approach, which provides for a close working relationship Task 2 - Review of Existing Documents/City with City staff and the Parks, Recreation, and Policy and Standards Review Trails Commission. Phase I - RJM will meet RJM will coordinate document collection and with City representatives to review the scope review related documents pertinent to the of services, as well as research the available development of the Parks, Trails, Open Space background documentation, City demographics, and Recreation Master Planning effort. With and trends. Phase II - RJM will focus on updating this information we will generate a database the City’s program and facility inventories. Phase of existing resources to be referred to in III will consist of reaching out to the public, subsequent tasks. This will help ensure that the civic organizations, and sports organizations to final planning document coincides with the City’s solicit their input on the parks and recreation Comprehensive Plan and strategic planning facilities. Phase IV will identify the City’s documents, as other relevant documentation. surplus and/or deficit of recreation facilities. The Consultant shall conduct a meeting with Phase V will outline the opportunities, funding City Staff to review current park conditions, strategies, recommendations as well as related maintenance practices, recreation programming cost estimates. Phase VI will be a summary of as well as city standards and policies. research, in a concise, user-friendly, easy to read meaningful visionary document, illustrating the Meetings: Meeting with City Department Representatives

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

Task 3 – Socio-Demographic Analysis and Projections Deliverables: Demographic Analysis Understanding the recreation needs and Summary preferences of City residents first depends upon an understanding of the population and Task 4 - Community Issues and Recreation its demographic characteristics. Steps in this Trends Analysis process involve a review of data regarding the Research recreation trend information and City’s population base as defined in the 2000 the social and economic impacts of parks and and 2010 Censuses as well as the most recent recreation through resources such as American American Community Survey. Current estimates Demographics, Institute of the Future, CPRS, of key variables can also be obtained from the NRPA, the State of California Park and Recreation California Department of Finance. As available, Department Needs Survey (2008), the CPRS demographic data regarding age, household size, Action Plan, Outdoor Industry Association ethnic profile and income characteristics will be Surveys, California Arts Council and others to used in the analysis. Trends in these measures, complete a trends and implications report. that tend to be highly correlated with recreation The Riverside County Area has a unique regional patterns, will be examined. character that sometimes supersedes political boundaries. Comparing key characteristics Today’s decisions regarding recreation from community to community can provide facilities and programs need to accommodate meaningful indicators. This data will be gathered both population growth as well as change in and analyzed to ascertain trends in the region demography. The historic data will be analyzed and the potential relationships to the City of and projections of future population will be Menifee. prepared using information and input from other 1 agencies and City staff. This evaluation will Deliverables: Trends Analysis Summary provide estimates of the current population base and projections of future growth. Phase II – Inventory of Parks Detailed demographic data regarding such Facilities and Programs variables as age, presence of children, ethnicity, Task 1- Park and Recreation Facilities household size, and income characteristics Inventory will be analyzed in order to identify special Our team will inventory and assess the current populations such as seniors, teens, preschoolers, conditions of all of Menifee 27 Parks, 2 open etc. for use in the recreation facility demand space preserves (developed areas within the analysis. Special attention will be given to any preserves only such as picnic and parking areas, sub-groups of the population that show unusual restrooms, boardwalks, etc.), trails (links/ trends of change. connections of existing trails) and recreation facilities (community gardens, gymnasiums, 1 If needed, data can also be obtained from the Riverside County Center for Demographic Research or exercise rooms, basketball courts, pools, WRCOG. In addition, the Consultants will interview City etc.). This assessment will include a review of Planning and Development Department staff to define the recreational facilities, services and programs at extent and timing of future population growth.

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan the Lazy Creek Community Center, Kay Ceniceros maintenance and operation standards, Community Center, Marion Ashley Community maintenance cycles, sustainability practices, Center, Menifee Gymnasium and Wheatfield Park contractual arrangement and staffing levels will Community Center, and various area Unified be reviewed in order to determine the existing School District fields and courts. An important levels of service and support and identify part of the database of existing information for shortfalls. Consultant will review available the City is a thorough documentation of park and documentation on maintenance, operations, recreation facilities existing and planned that are and sustainability from the City and conduct in- available for use in the City, including providers depth interviews with Parks and Recreation staff. other than the City of Menifee such as the Unified Findings will be synthesized regarding current School District. maintenance and operations practices for the City of Menifee Parks and Recreation operations. RJM will conduct a city-wide tour, with City Staff and individually, to inventory and assess the RJM will prepare recommendations for recreation facilities, including joint-use facilities. maintenance and operations standards needed This will assist in the development of a report to meet the current and future program and that identifies supply of park and recreation facilities needs of the City. This report will facilities available to residents, an assessment of include recommendations based on the City’s current conditions, quality, and functionality for needs, National Recreation and Park Association each facility, and identification of opportunities (NRPA) guidelines for park and recreation and deficiencies for future park and recreation maintenance, sustainability practices, and best programs and services. A facility inventory professional practices. Recommendations will matrix will be developed to catalog the number be prepared for policies, maintenance standards of facilities by type and the amenities associated and levels of service for each type of facility with each including indoor and outdoor facilities, and program, including a summary of key acreage, facility attributes (game/practice, findings related to maintenance, operations and overlay/design use, field size or adult/youth, sustainability practices. lighting, and surface.) Linkages within the City’s neighborhoods will be evaluated along with Recreation facilities, locations and specific continuity to neighboring cities in the region as conditions will be inventoried and analyzed to well as county and state facilities. This inventory determine the level of service of each program can later be compared with the responses or facility type. The inventory will include an received from facility user organizations to analysis of the user groups and times of usage for identify under-utilized facilities and the reasons primary facilities. The results can help indicate for their lack of use. where land acquisition and development would benefit user groups that could be currently The assessment of current conditions of each underserved and will explored in Phase V. facility will include a list of any maintenance or rehabilitation that may be needed to bring The inventory and analysis is to include (for each facility to a good state of repair or to each individual park, trail, open space and meet Federal and state requirements. Existing recreational facility):

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

• Locations Deliverables: Facility Inventory and • Size Mapping (City-wide) • Use (Park Type) Maintenance and Operations • History – Provided by City (history and Analysis past renovations) MUSD Meeting Agenda • Current condition • Facilities – Inventory of all park and *Note: Potential facility programs and recreational facilities (playgrounds, facilities will be identified and developed in playfields, ball courts, pools, gyms, trails, Phase V after the Needs Assessment. restroom, structures, parking capacity) • Compliance with ADA requirements Task 2- Recreation Programs Inventory • Constraints ‐ Consultant to identify the Conduct a community-wide inventory of constraint that minimize the park, trail or recreation programs and services offered by facilities ability to be maximized. the City or operated with Joint-use Agreements • Opportunities – Consultant to identify within the last two years. This inventory will opportunities to expand or enhance include program offerings and uses of recreation recreational opportunities* facilities that meet the recreation needs of City • Operating and Maintenance – Consultant residents. Data collected on recreation programs to review with City & contracted will include: frequency, ages served, attendance, maintenance staff overall maintenance and other pertinent details as is available. practices, operations and maintenance This data will be used to identify the level of requirements (including a review of trash recreation programs needs being met by the City. pickup in the parks). • Potential revenue sources – Consultant to Deliverables: Recreation Programs identify areas of potential revenue of park Inventory and open space facilities including City easements* Task 3 – Park and Facility Gap Analysis • School Facilities – School playfield With an updated inventory, the information facilities and potential uses* will be analyzed by service area to identify • Evaluate suitable locations for dog parks* underserved neighborhoods or community • Evaluate opportunities to increase planning areas. Finally, a mapping analysis sustainability practices such as & will also be developed to form a foundation to reducing turf, energy and water determine the distribution of types of recreation consumption, etc.* facilities throughout the City, an analysis that aids in the identification of recreation facility Meetings: Two (2) City Staff and gaps. Maintenance Review Meetings Deliverables: Gap Analysis Map Menifee Unified School District Meeting

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

Phase III – Public Involvement locales. The uniqueness of every community, due to differing geographical, cultural, climatic, Process and socioeconomic characteristics, makes it Analysis of Need for Parks, Trails, Open Space imperative that every community develop its and Recreation within the City. own standards for recreation, parks and open In order to determine the current and forecast space.” needs for Parks, Trails, Open Space and Techniques below will generate current and Recreation within the City, it is first necessary forecast participation rates that are specific to to define the recreation usage patterns and the current residents of the City. These rates will resulting recreation facility usage of the residents then be used to determine the recreation needs of the City. Several sources of information will be unique to the City. used to fully identify the needs and priorities for parks and facilities in the City. Task 1 – Stakeholder Interviews One-on-one interviews with City-selected Recreation Activity Participation Rates and stakeholders such as City Councilmen, Parks, Standards Recreation and Trails Commissioners, School Over the last 30 years, a number of national and District Supervisors, and City Staff. These one- State base studies have been prepared to define on-one interviews provide the opportunity to population participation rates for a wide variety seek insight into the City’s values, strengths, 2 of recreation and park activities. However, these weaknesses, and distinctive competencies as rates have been determined to be inaccurate well as to identify any private sector and/or for use at the local level and are no longer non-profit organizations and their capabilities to recommended for such use. Their inadequacies compete or collaborate with the City in delivery are grounded in their inability, from a National of services. These interviews lay the ground or State perspective, to represent the population work for an engaging and active public planning and recreation needs of a local jurisdiction. process. Consultants will work with staff to identify interviewees. Our proposal includes The National Recreation and Park Association eight (8) one-on-one interviews to be conducted in their 1983 update to the publication over the course of one day. Recreation, Park and Open Space Standards and Guidelines stated: “Park and recreation Meetings: Stakeholder Interviews services are community services. Ideally, the Deliverables: Executive Interview national standards should stand the test in Summary communities of all sizes. However, the reality often makes it difficult or inadvisable to apply Task 2 - Sports Organization Questionnaire national standards without question to specific Soliciting the attitudes and perceived needs of 2 One of the first of these was the Outdoor Recreation community stakeholders is an essential element Resource Committee study completed in the early 1960s. in the process. This questionnaire can not Similar such studies have been prepared at the state level only achieve the objective of outreach to these in California and in various other areas throughout the U.S. community stakeholders, it further provides Standards developed by the National Recreation and Park Association (NRPA) and published in the 1980’s were once valuable information regarding facility usage, used by cities in determining facility need. team size, recreation seasonality, and player

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan volume that is most important in the foundation The ability of the community-wide survey to of the facility needs calculation. The consultants provide a basis of information used to estimate will provide a questionnaire form containing current recreation needs of the City’s residents questions relevant to the usage of City recreation is the result of the design of a custom survey facilities by sports organizations in the City. It questionnaire for the City. The subject areas is expected that the City will take responsibility of this survey will be developed through for distributing these forms to the organized conversations with Staff and/or community sports groups within the City and following up stakeholders. Questionnaire topics may include, to assure that each group returns a completed but are not limited to, selected demography questionnaire. The results will then be tabulated and attitudes regarding recreation, willingness and used to verify and update the participation to pay, current usage patterns of community/ rates in these sports for use in the demand neighborhood parks and recreation facilities and analysis. programs, and desires for service improvements. Profiles of users and non-users can also be Deliverables: Sports Organization developed and reasons for non-use explored. Questionnaire Summary Most importantly, respondents can be questioned regarding how frequently they, and all members Task 3 – Community-wide Telephone Survey of their household, participate in the various We recommend random sample telephone activities that most commonly occur in local interviewing as the most effective and parks. The answers to this questioning will be statistically reliable method to generate used to develop current recreation activity rates unbiased, detailed and accurate data regarding specific to the residents of the City. the true current demand for recreation facilities and programs specific to the City. The ability We recommend completion of 300 of the telephone survey to represent the questionnaires among a random sample of City current recreation needs of the City’s residents resident households, yielding an error margin is the result of the design of a custom survey of ± 5.8% at a 95% confidence level. The scope questionnaire for the City of Menifee. The assumes a questionnaire length of 10 minutes community-wide survey is a critical public with a maximum of five questions containing planning tool due to its ability to provide a open end/other specify opportunities. This statistically-valid representation of the City as scope assumes that 95% of completed interviews a whole rather than only those stakeholders or will be completed in English while the remainder interested citizens who choose to participate in will be conducted in Spanish. All interviews venues such as on-line questionnaires or public will be conducted via land-line telephones. The workshops. The goal of such a representative Consultant will prepare a written summary survey is to generate unbiased, detailed and of the findings of the survey research. These accurate data regarding the true current demand findings will include a detailed analysis of the for recreation facilities and programs specific to results of each area of inquiry as well differences the City. in attitudes or recreation patterns that are apparent when examined by distinct population groups that comprise the City.

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

address the community’s issues. Deliverables: Community-wide Telephone B. Community Workshop #2: The second Summary workshop will focus on special interests (i.e. sports groups, seniors, etc.) and their Task 4 - Community Workshops experiences with the recreation programs and An integral component in the creation of facilities in the City. a collaborative vision and mission for the C. Community Workshop #3: The final Plan is our utilization of an innovative public workshop will reflect the citizen input from workshop process. The community will be the first two workshops, summarize the needs offered a series of opportunities to participate assessment process, and seek public comment and will be informed of the Plan’s process. The regarding prioritization of needs. community feedback from the workshops will provide important input for the prioritization Meetings: Two (2) City Staff Review of future parks, recreation, trails, and open Meetings space development in the City. RJM shall plan Three (3) Community and conduct three (3) community workshops Workshops to maximize community participation. This Two (2) Parks, Recreation workshop process will clarify and augment the and Trails Commission identified desires of the community developed Presentations through other public planning methods. Most One (1) City Council importantly, the workshop method is designed Presentation to arrive at consensus regarding the priorities Deliverables: PRTC Agendas perceived by the public for improvements to the Workshop Presentations Park System. Workshop Questionnaire Each workshop includes up to a three-hour Handout session, inclusive, for up to 50 participants. Workshop Summaries We propose to work closely with City Staff to organize and further define the approach to be Task 5 – Online Questionnaire (Optional) used in this process. City staff will be responsible Internet-based questionnaire tools may be for the promotion of the workshops, facility and useful to offer additional opportunities for the equipment coordination, and provision of staff community to become involved in the Master to assist with the workshops. RJM will provide Plan process. While this technique would not staff training on how to work within groups supplant a statistically-valid Community-wide as a scribe and/or facilitate individual groups. Survey, it would enhance public involvement. Number of staff needed is coordinated with The survey questionnaire would be similar to the consultant team no less than two (2) weeks prior one used for the Community-wide survey and to the workshop. would have a maximum length of 12 minutes. A. Community Workshop #1: The first public The Online Questionnaire subjects may include, workshop will focus on what the public sees as but are not limited to how respondents would community recreation characteristics, issues, rate current services, their perceived needs for and current opportunities and constraints to new recreation facilities and programs, and other

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan relevant probes comparable to the Community- Phase IV – Demand and Needs wide Survey. The Consultant Team would prepare a draft questionnaire for review and Assessment approval by Staff. Once approved, the Consultant Task 1 - Development of Facility Standards. Team would provide a link for posting on the City The results of the community-wide survey website and Facebook page and for distribution regarding the level of participation in a to all residents as part of the recreation division comprehensive variety of recreation activities by program catalog, Menifee Matters. A paper the residents of the City will be calculated and survey will be available for those without arrayed as a starting point in the analysis. The internet access impact of visitors’ use of facilities will also be considered. Using a statistical analysis technique The City may choose to prepare email that the Consultants have developed for more communications with the questionnaire link to than fifty California communities previously, known users of the facilities and programs as the participation rates will be converted into well to further enhance outreach and potentially peak day demand estimates for each of the types improve participation. The questionnaire will of recreation activities. By applying design be made available in English and Spanish for two standards, developed in conjunction with the weeks (additional time available for an added City staff, an estimate of the number of facilities cost) and a report of findings would be prepared of each type required to satisfy the current and that includes tabulation of the responses projected demand will be determined. These received. relationships can be converted into facility level of service standards or “facility need ratios” that To maximize the validity of the responses correlate specifically to the City. They will take received, each completed questionnaire will be the format of one facility required for every X reviewed to assure that “speeders,” “straight- thousand population and will be specific to a liners” or other illegitimate questionnaires menu of different types of recreation facilities. are not included in the final sample. Source IP These measures of facility demand will be used addresses for the completed questionnaires will to determine how many of each type of facility also be reviewed to identify multiple surveys (e.g., ball fields by type, tennis courts, picnic completed at one address. At the completion of tables, etc.) are required both currently and the survey period, RJM will tabulate and prepare projected into the future as the population of the an analysis of the responses received. City grows and changes.

Deliverables: Questionnaire & Results This analysis represents a unique methodology Summary that has been tested by the Consultant in park and recreation needs studies throughout the State and provides facility standards that are specific to the residents of the City. The approach used follows the most recent recommendations of the National Recreation and Park Association as determined by their Standards Revision Task

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

Force and utilizes participation data unique to Deliverables: Demand and Needs Analysis the community being studied. Considerations such as seasonality, design day (or peak day Phase V – Recommendations usage), design capacity, and turnover rates are all incorporated into this advanced approach to and Opportunities determining facility need. Phase V will identify recommendations, which take into account the current and future The facility standards based on the results of the needs related to facilities and programs. analysis will be compared to those developed Recommendations will be prioritized base upon elsewhere and to other information collected community needs and include priority matrices during the course of the study to test for that will assist in the selection of short, medium, reasonableness and applicability to conditions in and longer-term facility improvements. The the City. If indicated, adjustments will be made recommendations will identify areas that should to the demand estimates. be redeveloped or expanded, new facilities should be considered, and/or additional Task 2 - Demand and Needs Assessment property should be acquired. The demand estimates described above will then be evaluated in light of the current inventory Task 1 - Opportunities Feasibility Analysis of recreation facilities to identify surpluses and After the facility needs, community priorities, deficiencies in existing parks and recreation- and public consensus are defined, we will discuss related facilities to serve the population base as and evaluate with City Staff the short-term, it exists now and with projections into the future. intermediate and long-term opportunities to The degree of need will be used as one criterion create new community recreation facilities. This to help establish priorities in developing the opportunities analysis may include evaluation capital improvements plan. of areas such as abandoned rights-of-way, One of the primary advantages to this drainage or flood control sites, vacant land, or methodology for determining need is that it reuse of existing parks lands as well as potential provides a quantitative, unbiased evaluation of new or enhanced partnerships to maximize the the surpluses and deficits in the City’s park and communities existing resources. recreation facilities, both currently and in the future. Thereby, special interest group needs are Meetings: Two (2) City Staff Review exhibited in the context of the entire spectrum of Meetings recreation needs and consensus is more readily One (1) Parks, Recreation obtained. and Trails Commission Meeting Meetings: One (1) City Staff Review Deliverables: Diagrammatic Plans of Meeting Proposed Improvements One (1) Meeting with Parks, Recreation and Trails Task 2- Acquisition Plan Commission Meeting Promising opportunities yielded from the previous analysis may be further evaluated with

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan conceptual park plans for underdeveloped or for efficiencies and best management practices undeveloped parkland. that can be employed to guide the organization For any recreation facilities requiring new sites, including an analysis and identification of core our team will identify and rank site options. recreation services, effective resource allocation, These sites will be evaluated and ranked based cost recovery, and pricing strategies that take on the following types of criteria: into consideration community wide benefits • Availability vs. individual benefits. Recommended broad • Size of parcel strategies for improvement or elevation of • location current operations to a best practice level will be • access presented that will apply to: • proximity to residents • Pricing strategies for facilities and • proximity to neighborhoods with gaps programs • potential costs (based on industry • Staffing standards for recreation services standards for similar properties--not on used by the community appraisals) • Inventory of potential community • availability of utilities partnerships and outside providers

Task 3 - Cost Estimates Task 5 - Capital Improvement Plan Construction cost estimates for development The Consultant Team will prepare a Capital of new parks and/or facilities as well as Improvement Plan (CIP) that will identify and recommended improvements at existing sites prioritize projects to be incorporated into will be identified and presented. The Consultant a short term (2018), mid‐term (2023) and Team will identify any property acquisition the long term (2038) capital improvement necessary to implement the recommended program time table. For each project, the improvements. Costs associated with current anticipated year of implementation and funding facility deficiencies will be segregated from those opportunities would be identified. The CIP can necessitated by growth from new development provide options for single year and multiple or those that may be the result of increasing year funding scenarios based on priorities existing standards. developed in the community needs assessment phase of the planning process. The sequencing Task 4 - Identification of Core Services and of the recommended projects in the CIP will be Pricing Strategies coordinated with realistic time frames to put Resources for all agencies today are precious. the recommended funding options into place In analyzing what the City Of Menifee and and incorporate them into the City’s annual others provide to the community, duplication budgeting process. For example, projects with of programs or facilities by public or other dedicated funding sources may be incorporated organizations does not effectively utilize precious into the CIP prior to projects that may have been resources and, more importantly, may result in a higher priority according to the community community needs being unmet. The Consultant needs assessment, but do not have a dedicated will develop an overall operational assessment funding source.

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan

Task 6 - Potential Funding Strategies/ The political, financial, administrative and legal Management & Implementation feasibility of each funding resource or mechanism It is solid strategic thinking to study and evaluate for each possible type of park or recreation funding policies and practices for cost recovery program and facility can be assessed through and management of financial resources as discussions with staff and other knowledgeable part of the master plan process. Project Team authorities. will anticipate costs for park maintenance and administration for the future based on the Task 7 - Sustainable Practices / development of sustainability and potential Maintenance and Operations Plan modifications/changes in operations and (Optional) maintenance practices. In conjunction with this RJM can develop and establish a vision for the data, cost for recommended capital improvements development and operation of a sustainable park for existing parks, recommended development system for the City of Menifee. This task includes cost of new parks and facilities, and the cost of research on best practices, review of case each site identified for acquisition, the Consultant studies, analysis of existing practices or policies, Team can perform an analysis of possible funding public input, input from key City leadership, and acquisition alternatives and provide potential and a strengths, opportunities, threats and implementation strategies. This will include weaknesses analysis (SWOT) that results in strategies, priorities and an analysis of budget identifying a vision, goals and objectives for a support, funding mechanisms for the short-term park system that addresses environmental and to long-term (2038). economic sustainability. Recommendations can be prepared for specific sustainability The funding strategies analysis will also practices for both new and rehabilitation consider at a minimum, single and bundled projects, including ongoing sustainable operation grant opportunities, including matching grants; and maintenance practices for incorporation city capital improvement funds (park funds, into future bid requirements for maintenance development impact fees, general fund, etc.); suppliers, as well as design and construction park bonds, revenue bonds, and lease purchase guidelines for proposed new projects or project financing coupled with revenue alternatives; improvements that address environmental, collaborative funding opportunities with economic and social sustainability goals. other public and nonprofit agencies; asset management opportunities (naming rights, Phase VI – Documentation and advertising programs, concessions, leases and rentals); establishment of enterprise funds if Presentations users can be charged; and, private foundation, Task 1 – Screen Draft sponsor and donation options for funding. All Based on previously outlined tasks, RJM financial strategies and recommendations will be Design Group, Inc. and our team shall develop developed as a collaborative effort of the project a draft Master Plan Document and submit (4) team and City Staff. administrative copies to City for review. RJM will conduct a meeting with City staff to review

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan and discuss refinements to the administrative Council Presentations* draft comment. Upon receipt of one set of non- One (1) Planning conflicting comments from the City, we will revise Commission Meeting* the document as appropriate. The City will review Deliverables: Five (5) copies of Final the administrative draft documents and provide Document of Parks, Trails, all requested refinements necessary to develop a Open Space and Recreation final camera ready document. Master Plan

Meetings: One (1) City Staff Review *May occur during different stage of the Meeting Master Plan process. One (1) Parks, Recreation and Trails Commission Meeting Deliverables: Five (5) copies of Screen Draft of Parks, Trails, Open Space and Recreation Master Plan

Task 2 – Final Document and Presentation Draft Final documents will include recommendations specific to parks, recreation and open space, and all summaries related to the development of the findings such as the workshop summary, inventories, prioritization matrix, recently completed studies, and questionnaires. The final master plan will be submitted in one digital and one hard copy for review. RJM will be available to present the findings to the Parks, Recreation and Trails Commission and City Council.

Meetings: One (1) City Staff Review Meetings One (1) Parks, Recreation and Trails Commission Ad Hoc Committee Presentation One (1) Parks, Recreation and Trails Commission Meeting Two (2) Community/City

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Work Plan b. Project Schedule

Project Timeline 2014‐2015 July August Sept Oct Nov Dec Jan Feb Mar April May June Description olumonlumonlumonlumonlumonlumonlumonlumonlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumnlumn Duration Phase I: Background MR R 6 weeks Phase II: Inventory MRM 6 weeks Phase III: Public Outreach WWWM 8 weeks Phase IV: Demand Needs PPMRRR 12 weeks Phase V: Recommendations MR RM 8 weeks Phase VI: Documentation MR RM 8 weeks

Color Key M Meeting W Workshops R Reporting P Phone Survey

The project managers of RJM are routinely involved with projects in which the design team may consist of as many as six or more subconsultant firms. This type of design team approach often requires the use of sophisticated schedule control tools.

As with cost control, schedule control starts with a realistic and accurate definition of the scope of work. Often a Work Breakdown Structure (WBS) will be developed to clearly define the project activities and to assign responsibility for each activity. Drawing upon the project experience of key personnel, activities outside the control of the firm are accurately identified, such as: design reviews by governmental agencies, coordination with affected utility companies, environmental reviews and pre- construction requirements. In addition to the key review hearings being identified the specific dates for submitting the exhibits, reports, etc. are identified beforehand to provide everyone involved with an accurate representation of the specific product deliverable dates.

Depending on the duration and complexity of the project, various schedule management tools range from a simple bar chart to a sophisticated GANTT chart. These tools allow analysis of how to maximize available resources, meet major schedule milestones, and evaluate alternative “what if” courses of action to follow.

The following is our proposed schedule for the Irvine Parks, Recreation Facilities, and Playgrounds Master Plan project. Upon selection of this project, we will prepare the final project schedule in Microsoft Project to track project tasks. This project schedule will be provided at the Kick Off Meeting.

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City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 5: Innovations

Marion V. Ashley Community Center

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 PROJECT MANAGEMENT PROCESS CONTRACT / SCOPE PROJECT TEAM SCHEDULE MAN-HOURS ID Task Name Duration Start Finish November 2010December 2010 January 2011 February 2011 March 2011 April 2011 May 2011 June 2011 July 2011 August 2011 1 Task A: Site Evaluation & Infrastructure Investigation Mon 12/6/10 2 RJM DESIGN GROUP, INC.-Landscape Architects SUB-CONSULTANTS 1. Facilitate kick-off meeting with City 0 days Wed 12/15/10 Wed 12/15/10 12/15 Community Master Plan 3 2. Collect & review all record information 8 days Wed 12/15/10 Fri 12/24/10 Developing the Vision 4 3. Conduct initial site visit 5 days Mon 12/20/10 Fri 12/24/10 5 4. Prepare photo inventory 5 days Mon 12/20/10 Fri 12/24/10 Fee Schedule

6 5. Identify opportunities & constraints 5 days Mon 12/20/10 Fri 12/24/10 LSA Clerical Manager Architect Architect 7 Associate Landscape Associates

6. Provide utility research & perform physical investigation 10 days Mon 12/20/10 Fri 12/31/10 International Robert Coffee + Coffee Robert Natural Systems Natural 8 Principal/Project

1/5 Principal Back-up Nolte Engineering Nolte City of Long Beach 7. Progress meeting with City Staff Exhibit0 days Wed 1/5/11 Wed 1/5/11 A Landscape Project 9 Task B: Field Survey, Aerial Topographic Mapping & Base Mapping Task 1. Project Start-Up 10 1. Provide aerial topographic mapping 20 days Mon 12/20/10 Fri 1/14/11 objectives, obtain available data and update preliminary Project 44 11 2. Perform field survey 5 days Mon 1/10/11 Fri 1/14/11 project. 1111 12 3. Prepare base map 5 days Mon 1/17/11 Fri 1/21/11 C. Review national, state, and local codes and standards. 1 11 D. Prepare new 40 scale digital aerial topographic survey. 13 4. Progress meeting with City Staff 0 days Wed 1/19/11 Wed 1/19/11 1/19 E. Prepare base map in Auto Cadd format. 14 6 Task C: Geotechnical Assessment Report to conduct field investigation 15 1. Research files for pervious soils reports 13 days Wed 12/15/10 Fri 12/31/10 conditions. 4 44 16 2. Provide traffic control plan 10 days Mon 12/20/10 Fri 12/31/10 constraints and potential recommendations. 2146 RJM Design 17 3. Perform sample cores 20 days Mon 1/3/11 Fri 1/28/11 I. Identify opportunities for applying sustainable design principals. 2146 Contract and 18 4. Perform soil lab testing 20 days Mon 1/3/11 Fri 1/28/11 J. Meeting with City staff to refine the Workshop Process. 55 Group, Inc. 19 5. Perform engineering analysis 20 days Mon 1/3/11 Fri 1/28/11 Total Hours 193232400000 Fees $3,135 $435 $2,990 $2,808 $0 20 6. Provide report summarizing data & recommendations for design of project 11 days Mon 1/31/11 Mon 2/14/11 Total RJM Fees $9,368 21 7. Progress meeting with City Staff 0 days Wed 2/2/11 Wed 2/2/11 2/2 Sub-Consultant Fees $1,500 $4,950 $0 RJM Design Group, Inc. will provide project management, professional planning services, 22 Task D: Traffic Assessment & Traffic Circulation Plan 15% Administrative Fees $225.00 $742.50 $0.00 $0.00 overall project coordination, and administration. 23 Detailed Scope 1. Conduct overall assessment & study of circulation requirements 15 days Mon 12/27/10 Fri 1/14/11 Subtotal Fees $1,725 $5,693 $0 $0 24 2. Prepare multiple site alignment plans 13 days Mon 1/17/11 Wed 2/2/11 $7,418 25 3. Present circulation plan to City for review & comment 4 days Sat 2/12/11 Wed 2/16/11 Task 2. Vision Refinement 26 4. Progress meeting with City Staff 0 days Wed 2/16/11 Wed 2/16/11 2/16 A. Workshop Preparation 27 Task E: Stakeholder Design Workshop 1. Prepare draft site scores for site workshop. 2 2. Prepare draft workbook for site awareness tour. City of Menifee • Parks, Trails, Open Space28 1. Establish project goal, objectives, and identify issues, & develop project Recreation vision with City 1 day Wed 12/15/10 Wed 12/15/10 Master Plan 4 9 12 3. Test and time draft site awareness tour workbook with City staff. 55 of Work 29 2. Prepare site scores for stakeholder design workshop 20 days Mon 12/20/10 Fri 1/14/11 4. Refine site awareness tour workbook. 1 46 30 3. Conduct site awareness tour 5 days Mon 1/17/11 Fri 1/21/11 graphics. 2 6 12 18 31 4. Facilitate questions & answer exercises 5 days Mon 1/17/11 Fri 1/21/11 presentation. 99 Civil Electrical Lake Design 32 5. Facilitate individual groups in developing site plan 5 days Mon 1/17/11 Fri 1/21/11 7. Coordinate with City staff for workshop. 5 Consultants/ 33 6. Create consensus plan 23 days Mon 1/17/11 Wed 2/16/11 City and Seniors 6 66 Architect Engineering/Surveying Engineering Engineering 34 7. Compile summary of individual responses to workshop 18 days Mon 1/24/11 Wed 2/16/11 community center 2 44 B. Community Workshop #1 99999 35 8. Review consensus plan, spatial arrangements, site access circulation & facilities with Stakeholders 0 days Wed 2/16/11 Wed 2/16/11 2/16 1. Present site analysis Thirtieth Street Tait & Associates Konsortum 1. Aquatic Design 36 Task F: Concept Design & Components 2. Conduct awareness tour on-site during design workshop. Architects, Inc. 37 Group 1. Create concept design alternatives & components 12 days Thu 2/3/11 Fri 2/18/11 discussion regarding the site, program, and issues. 38 2. Present design alternatives to stakeholder 0 days Fri 2/18/11 Fri 2/18/11 2/18 4. Conduct design charette. 39 3. Refine design concept plan for development of final concept 12 days Thu 2/3/11 Fri 2/18/11 park at conceptual level. 40 4. Progress meeting with City Staff 0 days Wed 3/2/11 Wed 3/2/11 3/2 C. Community Workshop #1 Summary and Evaluations 1. Compile summary of workshop consensus items. 41 5. Stakeholder design review meeting 0 days Wed 3/2/11 Wed 3/2/11 3/2 18 Geotechnical 2. Compile a summary bubble diagram of workshop consensus. 4 12 42 Task G: Schematic Design Water Management/ 3. Evaluate the alternate plans and prepare concept diagrams. 9 12 43 Engineering Engineering Utility Planning Structural Engineering Irrigation 1. Develop schematic design level drawings 31 days Wed 2/2/11 Wed 3/16/11 the design workshop. 55 44 2. Submit schematic design 31 days Wed 2/2/11 Wed 3/16/11 D. Schematic Master Plan Alternatives BioHabitats GMU Geotechnical Utility Consultants of ESI/FME, Inc. Water Concern 45 3. Prepare Right-of-Way Acquisition documents (if required) 31 days Wed 2/2/11 Wed 3/16/11 1. Develop three schematic plans and sections. 4 2 18 36 OC 46 4. Progress meeting with City Staff 0 days Wed 3/16/11 Wed 3/16/11 3/16 - Interior layout and building footprint Innovations 47 3/30 - Evaluate traffic generation, circulation, and parking. 5. Stakeholder design review meeting 0 days Wed 3/30/11 Wed 3/30/11 - Evaluate State and Federal permitting. 48 Task H: Design Development - Evaluate site constraints. 49 1. Prepare & submit design development - 30% design submittal 23 days Mon 3/21/11 Wed 4/20/11 - Evaluate sustainability factors. 50 4/20 2. Prepare & submit design development - 30% design workshop with stakeholders 0 days Wed 4/20/11 Wed 4/20/11 - Integrate Town Center and other adjacent uses. 51 3. Prepare & submit design development concept - 60% design submittal 10 days Thu 4/21/11 Wed 5/4/11 - Analyze fiscal impacts and cost to provide services. 52 4. Progress meeting with City Staff 0 days Wed 5/4/11 Wed 5/4/11 5/4 30,000 square foot community center. 53 Task I: Construction Drawings (range of costs) gy 2 66 54 1. Prepare & submit construction documents - 90% 13 days Wed 5/4/11 Fri 5/20/11 Operations staff and Sherriff's Dept. to present and discuss the 55 2. Prepare & submit final 100% PS & E submittal 8 days Mon 5/23/11 Wed 6/1/11 preliminary schematic plans and sections. 55 - Storm water requirements 56 3. Prepare 'Greenback' technical specifications & assist in assembling project manual 3 days Mon 5/30/11 Wed 6/1/11 a. Project Management - Flood control maintenance 57 5/18 4. Progress meeting with City Staff 0 days Wed 5/18/11 Wed 5/18/11 - Police- Safety and security 58 5. Stakeholder design review meeting 0 days Wed 6/1/11 Wed 6/1/11 6/1 - Maitntenance and operations costs 59 Task J: Statement of Probable Construction Costs - Programming of events - power, utility services 60 1. Provide statement of probable construction costs - 30% DD 1 day Mon 4/11/11 Mon 4/11/11 3. Refine schematic plans and sections. 49 61 2. Provide statement of probable construction costs - 60% DD 1 day Wed 5/4/11 Wed 5/4/11 E. Schematic Master Plan Feedback- Community Workshop #2 workshop process results and schematic Master Plan. 9 9 27 27 Task Summary External Milestone Inactive Milestone Duration-only Start-only Deadline 2. Meet with City Manageryp and staff to present findings g 55 Grand Plaza Project Schedule Split Project Summary Inactive Task Inactive Summary Manual Summary Rollup Finish-only present the summary from Workshop #1. Discuss architectural Date: Thu 3/21/13 character through visual preference exercises. 66 Milestone External Tasks Inactive Task Manual Task Manual Summary Progress F. City Council / Redevelopment Agency Public Workshop #3

HUMAN PROCUREMENT RESOURCES SCOPE TIME MANAGEMENT MANAGEMENT MANAGEMENT MANAGEMENT

PROJECT MANAGEMENT INTEGRATION • Stakeholder goals and objecƟ ves PROJECT PROJECT DESIGN • Elements of project and LIFE CYCLE PROCESS management areas coordinated SUCCESS • Project planning

QUALITY COST ASSURANCE / COMMUNICATIONS RISK MANAGEMENT QUALITY CONTROL MANAGEMENT MANAGEMENT

MEETING MINUTES FISCAL MONITORING

MEETINGNOTES Item Description Action/Comment Responsible Status OCZOOGENERALDEVELOPMENTPLAN No. FISCAL MONITORING PROJECT 11.01 ItemsofAlternateA,Phase1includeproposedimprovements Donaldtoreviewand Donald P MeetingNotesandActionItems whichhavebeencompleted,orwillbepartofnormalbudgetand providelisttoRJMof shouldnotbeincludedinthePlan. CapitalImprovements JobNo. ED43097 • Project Budget vs. Cost EsƟ mate MONTHLY BILLING QUALITY CONTROL specifictoplanvs. MeetingNo. 11 operatingcosts. MeetingDate: 8/29/11 11.02 Schedulegoingforward: RJMtodevelop RJM P ReportDate: 8/30/11 powerpointpresentation • Bid Contract Amount October6th–CommissionMeeting(7pm) for10/6meeting;review PreparedBy: GregMoeser th October20 –ReviewTask4 withOCParks st MANAGEMENT October21 –PresentMasterPlantoStakeholders beforehand th • Change Orders November28 –ReviewDraftGDP Ǥ ȋȌȂ December1st–OCParksCommissionDraftGDPPresentation QualityControlChecklist ȋȌ Agency/Organization AttendeeName/Telephone/Email Present December15thͲDeadlinewillnotbemet,willmovetoJanuary. ͵Ǥ LogicalSequenceforConstructionDocumentInformation OCPDesign JoanneQuirk X 11.03 DesignTeamauthorizedtomoveforwardonTask 4andbegin NA • ConstrucƟ on AdministraƟ on Ǥ OCPDesign ScottThomas X Ǥ ǮǯȋȌ GDPdevelopment. ǡǡǡ OCZoo LindaMayer 11.04 FinalstageofAltAwillbeareviewofAltB. RJMtoalterwordingof RJM NA Project ManagementGOAL:Eliminatethe“Where’s Waldo?”ServicesapproachtoCD’s Ǥ OCPDesign TuanRichardson Plan. ǲǳ OCZoo DonaldZeigler X AlternateBproposeschangesthatwillimpacttheparkitself; • RFIs / SubsƟ tuƟ ons OCParks MikeBrajdic X AlternateBneedstotriggerareviewoftheparkGDP. PROCESS SEQUENCEOFCONSTRUCTION Ǥ Consultant LarryRyan AlternateBtriggersareviewofparkdrainage[Presentationto A. SitePreparation/BasePlan Consultant RobertMueting X includeaslideinbetweenA&Btoreflectdrainage/ParkGDP Consultant ZacharyMueting X improvements]. ǡǡǡ ǯ ͳǤ Consultant GregMoeser X 11.05 Conceptual imagesneededforeachAltPlan. AceTorretoprovide AceTorre P PUBLIC SAFETY / DESIGN RISK ǤȏǣȐ Ǥ Ȁ Consultant AceTorre conceptsketches. Ǥ Ǧ ǦǦ ǡ Consultant CarlTaylor 11.06 PresentationtoCommissionwillmentionGrandJuryReport RJMtodevelop RJM P OCZooVolunteer ChuckMiller findings Powerpoint Ǥ Ȁ Ǥ ǡǡǦ 11.07 Howwillvisitationbeaffectedbyproposedchanges? Steve Balgroskytobegin Steve P • ADA - Title 24 B. GradingPlan ȋǡ ǡǡ ǤȌ OCZoo DavidMerner Ȃ marketinganalysis Balgrosky r c ǣ OCPDesign ErnieSeidel LAWOFTHELAND–VERIFYALLREFERENCESONPLANS–(i.e.Obtain,Read, SteveBalgroskywillprovideananalysisofAltA&Btogetherand Our project management starts Understand,withandKeepRecordinProjectFile.ReadSoils Report)the basicOCZooDocent GillJeffrey building block of good communication. We provide an ͳǤ ȋ ͲǤͳͲ Ȍ Consultant JenniferThomson AltCseparately • CBC ʹǤ ȋȀ ȀȀ D. SubconsultantCoordination OCPSupv.Ranger JimSimkins 11.08 EastBayPipelinePlanreview–OperationsandMaintenance Joanne P ǤȌ Ǥ Ȁ Ȁ IrvineParkRailroad JohnFord 11.09 ConsiderlongerZoohours…closer/equaltoparkhours. OCParkstoreview. OCParks P 11.10 Kirktoreview“pipeline”documenttoseeifapplicabletothis OCParkstoreview. Kirk/OCParks P ǣǦ Ȁȏȗǡ Ȑ ͳǤ Ǯǯ OCZoo MarcyCrede • LBPRM ͵Ǥ ʹΨȀʹǣͳ ʹǤ ǡǡǡ OCPDirector MarkDenny X projecttoseeoverallimpactofcapitalimprovementsandpossible ͶǤ ͳΨȀͷΨȋǤǤǤȌȀͺΨ ͵Ǥ OCPDesign ShelbyBatalla inclusioninprocess. Ǥ ǡǡǡ 11.11 Rollcontingencyfeesandtestingintofinal$amounts RJMtoamend#sfor RJM P ͷǤ ǦǦ ȋǦȌ Consultant SteveBalgrosky ǡǡǡ ǡ presentation • LBPW ͸Ǥ Ǧȋ Ȍ THISISTHELAWOF̴̴̴̴̴̴̴ǡ ǥTHELAND OCZoo SteveBonhall X ͹Ǥ Ȃ ǣǲ ǳ OCPMarketing TomStarnes 11.12 Timelineneededforcapitalimprovements Marktoreview Mark P ͺǤ Ȁ excellent method of tracking projectE. DemolitionPlan progressOCParksProgramManagement KirkbyHolland keepingX 11.13 Document needsthenarrativetoexplainrationaleofphasing. scope RJMtoreviewwithAce RJM/AceTorre P of work integrated with the project C.ͻǤ Construction ȀLayout/Hardscape Torre • LBTCID ITO(InsidetheOutdoors) PamJohnson 11.14 AlternateApreservesthemostvaluedassetsoftheZoowhile NA ͳǤ ITO(InsidetheOutdoors) StephanieSmith ͳǤ Ȃȋ Ȍ providingcontinuedvisitationduringconstruction. F.ʹǤ Transplanting ǡ ǡ ǡPlans Ƭ OCPRealEstate RichAdler Ǥ ȂȏȗȐ OCCR,CPO,Design,Intern JonathanStalvey 11.15 CanOCParkslegallyoperateagiftshop? Joannetoresearch Joanne P Ǥ Ȁ • LBPB 11.16 AlternateAshouldbereflectedas“Health,Safety,andWelfare RJMtoamend RJM NA Ǥ ͳǤ ȏȗǫȐ G. ElectricalPlans Improvements” documents Ǥ ʹǤ ǡǡ 11.17 AlternateBPhase2graphicdoesnotreflectintendedchanges RJMimageadjustment AceTorre P Ǥ ȏȗǤǯȐc c • Other Departments ͳǤ Ǧ ȋȀȌǡ ǡ ǡ LEGEND accurately(Zooexteriorpathwayarealooksbarren). withAceTorre Ǥ ǡǡ ǡ Ǥ Ǥ Code Action/Description Code Action/Description Code Action/Description 11.18 ZooserviceroadneedstoencircletheZoo(reflectinganadditiona RJMadjustmentwith AceTorre P ȂȋǤǤͶ Ͷ ǡ schedule. ǡ ǥ Ǩ NA NoActionRequired C Completed/ClosedItem BlueText Informationnotdiscussed@meeting areagoingfromserviceareatoZooentrance). AceTorre ǡ Ȍ ȏȗȐ Ǥ ǡǡ ǡ ʹǤ ǦǦ ȏȗǡȐ P Pending CD ConstructionDocuments DN Designnotesforinclusion 11.19 Restroomwouldtriggermovementofexistinganimals/quarantine RJMtodiscusswithAce RJM/AceTorre P Ǥ O Ongoing cages. Torre LESSONS LEARNED Ǥ Ȁ ǡǡƬ ȏȗȐ Our clients often become our friends, and in many cases this results in future collaboration. Therefore we look forward to opportunities to meet and discuss the work in progress. We believe in creating a better environment for future generations to come. Therefore we also utilize video conferencing during portions of the work when coordination is important; this technology helps in reducing emissions causing pollution. Meetings are certainly not fully eliminated by the technology, but we have found that it works to our advantage to hold virtual meetings with less environmental impact and road time. The importance of this project demands an organizational framework that focuses specialists in various disciplines towards one common goal. Our Team has been specially selected from the best talent available. Our approach to this project is based on developing a strong relationship of the team members with the City of Menifee and a thorough understanding of the project requirements.

Fundamental to our approach is a thorough understanding of each project’s existing conditions, character, and contribution to the surrounding neighborhood, and to provide for the program elements and improvements. We will emphasize quality design and detailing which provides sustainable, long-term value to the City of Menifee.

As a project evolves, we suggest a single representative from the City should be designated as the Project Director. The Project Director forms the conduit through which all information is exchanged. Our proposed Design Team Leader is the City Project Director counterpart. Our approach to this project endeavor is to make decisions on a timely basis during all phases of the project.

SAN JUAN CAPISTRANO • SACRAMENTO 31 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 6: Staffing

RJM utilizes an open, studio approach to the planning process.

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Staffing a. Team Organizational Chart

We select a team who has proven qualifications in their specialty and project type. We hold high standards for ourselves and high expectations of subconsultants. Relationships with our subconsultants are long- term with clear coordination and collaboration.

City of Menifee

RJM Design Group, Inc.

RJM Design Group, Inc. will provide project management, professional planning services, overall project coordination, and administration.

Key Team Members - Contact List

Project Principal: Robert J. Mueting RA, AIA, PLA, ASLA, LEED AP BD+C - RJM Design Group, Inc. office: (949) 493-2600 [email protected]

Project Manager: Zachary Mueting, PLA, CPSI, LEED AP BD+C - RJM Design Group, Inc. office: (949) 493-2600 [email protected]

Programming, Operations & Maintenance: Tim Gallagher - RJM Design Group, Inc. office: (530) 566-2042 [email protected]

Survey Specialist: Pam Wooldridge - RJM Design Group, Inc. office: (253) 858-2550 [email protected]

Architect: James Mickartz - James Mickartz Architects office: (949) 450-1088 [email protected]

SAN JUAN CAPISTRANO • SACRAMENTO 33 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Staffing b. Resumes of Key Personnel

➔➔ AIA ASLA LEED AP Master Plan of Park, Recreation, Trails, and Open Robert J. Mueting Space, Dana Point, CA Principal-in-Charge ➔➔Open Space Master Plan of Parks and Recreation RJM Design Group, Inc. Update, Costa Mesa, CA Robert J. Mueting is the founder ➔➔Green Space/Recreation Element and Recreation & and principal of RJM Group, Inc. Parks Master Plan, Pasadena, CA and has served as the Project ➔➔Parks and Recreation Master Plan, Yucaipa, CA Manager for numerous ➔➔Parks and Recreation Master Plan, Sacramento, CA community-wide plans. Bob’s ➔➔Recreation Needs Assessment, West Hollywood, CA experience managing projects ➔➔Parks and Recreation Master Plan, La Quinta, CA and his leadership skills ➔➔Parks and Recreation Master Plan, Norwalk, CA have resulted in his ability to ➔➔Aquatic Facility Needs Assessment, El Segundo, CA complete projects on-time, within budget and in ➔➔Recreation Needs Assessment, San Juan Capistrano, CA accordance with client priorities. ➔➔Parks and Recreation Master Plan, Jurupa Community District (JCSD), Eastvale, CA Bob’s experience in community-wide planning Registrations has included the provision of detailed financial ➔➔Landscape Architecture/CA/2055 analysis of park system development costs and ➔➔Architecture/CA/C012928 fee nexus studies to provide defensible policy changes for Developer Impact Fee Programs. This Education experience is combined with effective leadership ➔➔Bachelor of Architecture, University of Nebraska tools and the desire to understand the needs of ➔➔Masters of Landscape Architecture, University of clients and end users to orchestrate appropriate Michigan solutions that create community. Professional Affiliations ➔➔American Society of Landscape Architects Related Project Experience ➔➔American Institute of Architects ➔➔Parks Recreation Master Plan, Banning, CA ➔➔California Parks & Recreation Society ➔➔Parks and Recreation Master Plan Update, Murrieta, CA ➔➔League of California Cities ➔➔Parks, Trails, Open Space and Recreation Master Plan ➔➔National Recreation and Parks Association Update, San Bernardino, CA ➔➔Parks, Recreation, and Open Space Master Plan Update, Santa Clarita, CA ➔➔Recreation Needs Assessment for PCM, Inc., Laguna Woods Village, CA ➔➔Parks, Recreation and Open Space Master Plan Update, Chino Hills, CA ➔➔Recreation, Parks, Green Space and Family Services Master Plan, Azusa, CA ➔➔Master Plan of Parks and Recreation, Laguna Hills, CA ➔➔Aliso Viejo Streets & Trails Amenities Master Plan, Aliso Viejo, CA ➔➔Aliso Viejo Community Association Parks and Recreation Master Plan, Aliso Viejo, CA

34 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Staffing

Zachary J. Mueting ASLA LEED AP Timothy A. Gallagher Project Manager Programming and Funding RJM Design Group, Inc. RJM Design Group, Inc. Timothy A. Gallagher has Zachary Mueting has been with considerable expertise in parks and RJM Design Group for 14 years. recreation management gleaned Zachary is a landscape architect, from more than thirty-five years LEED accredited professional with of public agency management a strong background in computer experience and numerous Board science, technology, and experience positions with industry associations in grant writing and RJM Design and interest groups. Group’s unique community As a Manager or Department head consensus building process. Utilizing for Parks and Recreation agencies in Seattle, Washington digital media such as Facebook or Twitter and project and throughout California, Tim had responsibility for long- web development, Zachary has tools to build community range planning, park and facility development, program awareness and support through project press releases and development and operations, and maintenance of parks and promotion of public involvement events. community facilities. This experience includes leadership of the development of Strategic Action Plans for Los Angeles Licenses County Department of Parks and Recreation and the City ➔➔Landscape Architect / CA 5731 of Seattle Department of Parks and Recreation. Tim’s agency experience has also provided him the opportunity ➔➔ LEED AP Building Design + Construction (BD+C) to gain familiarity with various funding and financing tools, including Los Angeles County Proposition A levies, as well Education as processing Plans for approval and successful submission ➔➔Masters Degree/Landscape Architecture/California of grant requests. Polytechnic State University/Pomona, CA ➔➔Bachelor of Science/Information Technology/Colorado Related Project Experience Technical University, CO ➔➔Jurupa Community Services District Parks and ➔➔Bachelor of Science/Information Systems Recreation Master Plan, Eastvale, CA Management/Colorado Technical University, CO ➔➔City of Pleasant Hill Parks and Recreation Strategic Plan, Pleasant Hill, CA Related Project Experience ➔➔Strategic Action Plan, Seattle, WA ➔➔Parks and Recreation Master Plan, Jurupa Community ➔➔Pro Parks and Green Spaces Levies Management, Services District (JCSD), Eastvale, CA Seattle ➔➔Parks and Recreation Master Plan, Murrieta, CA ➔➔South Lake Union Bicycle Trail, Seattle, WA ➔➔Parks, Trails, Open Space and Recreation Master Plan ➔➔Strategic Action Plan, Los Angeles County, CA Update, San Bernardino, CA ➔➔Hollywood Bowl Renovation, Los Angeles ➔➔Parks, Recreation, and Open Space Master Plan Update, ➔➔Los Angeles County Botanical Gardens Santa Clarita, CA ➔➔San Luis Obispo County Open Space Trails Plan ➔➔Recreation Needs Assessment for PCM, Inc., Laguna Woods Village, CA Education ➔➔M.A. Parks & Recreation Administration, CSU Chico ➔➔Parks, Recreation and Open Space Master Plan Update, Chino Hills, CA ➔➔B.A. Sociology / UC Los Angeles ➔➔Recreation, Parks, Green Space and Family Services Professional and Civic Positions Master Plan, Azusa, CA ➔➔Board Member, California Council of Land Trusts ➔➔Master Plan of Park, Recreation, Trails, and Open ➔➔Legislative Chair—California Parks & Recreation Space, Dana Point, CA Society Legislative Committee. 2000-2005 ➔➔Instructor, Cal Poly San Luis Obispo

SAN JUAN CAPISTRANO • SACRAMENTO 35 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Staffing

Pamela Wooldridge James Mickartz Public Outreach/Surveys Architect Research Network Ltd. James Mickartz Architects Pamela Wooldridge will be responsible for developing James Mickartz Architect (JMA) is a multidisciplinary the park outreach survey, training student volunteers, and architectural firm established in 1990 and located in Irvine summarizing survey results. specializing in the design and renovation of buildings for public park projects and various other related project types. Related Project Experience with RJM Jim will be responsible for the facilities assessment and compliance and will prepare recommendations to upgrade Mrs. Wooldridge has prepared community survey research facilities. Jim will also assist with the inventory and has aimed at Parks, Recreation and Open Space Plans or already visited all of the sites and prepared a preliminary Recreation Needs Assessments for more than fifty public matrix. agencies. The following selected relevant experienced represents recent Team efforts with RJM Design Group, Related Project Experience with RJM Inc.: ➔➔Citrus Ranch Park Restrooms, Shade Structures, ➔➔Parks and Recreation Master Plan Update, Banning, CA Overlook Building, Tustin, CA ➔➔Parks and Recreation Master Plan Update, Murrieta, ➔➔Bill Barber Park Restrooms, Tennis Building and Shade CA Structures, Irvine, CA ➔➔Parks, Trails, Open Space and Recreation Master Plan ➔➔Olympiad Park Restroom Building and Shade Update, San Bernardino, CA Structure, Mission Viejo, CA ➔➔Parks, Recreation, and Open Space Master Plan Update, ➔➔Todd Longshore Park Restroom, Arbors, Overlook Santa Clarita, CA Buildings, Santa Clarita, CA ➔➔Recreation Needs Assessment for PCM, Inc., Laguna ➔➔The Park at Riverwalk Outdoor Amphitheater and Woods Village, CA Restrooms, Bakersfield, Ca. ➔➔Parks, Recreation and Open Space Master Plan Update, ➔➔Holifield Park Restoom and Concession Building, Chino Hills, CA Norwalk, Ca. ➔➔Recreation, Parks, Green Space and Family Services ➔➔El Segundo Soccer Park Restroom and Concession Master Plan, Azusa, CA Building, El Segundo, CA ➔➔Master Plan of Parks and Recreation, Laguna Hills, CA ➔➔Temecula Aquatics Complex Buildings, Temecula, Ca. ➔➔Master Plan of Park, Recreation, Trails, and Open ➔➔Fillmore Aquatics Center Buildings, Fillmore, Ca. Space, Dana Point, CA ➔➔Santa Clarita Skate Park Restroom and Concession ➔➔Open Space Master Plan of Parks and Recreation Building, Picnic Structures Update, Costa Mesa, CA Registrations ➔➔Green Space/Recreation Element and Recreation & Parks Master Plan, Pasadena, CA ➔➔California Architectural/# C10416 ➔➔Recreation Needs Assessment, San Juan Capistrano, CA ➔➔Arizona Architectural/#34464 ➔➔Parks and Recreation Needs Assessment, Chula Vista, ➔➔Maryland Architectural/#0014532 CA ➔➔NCARB Registration/25033 ➔➔Parks and Recreation Master Plan, Jurupa Community District (JCSD), Eastvale, CA Education ➔➔Bachelor of Arts in Architecture/Southern California Institute of Architecture

36 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Chapter 7: Exceptions

Heritage Park

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Exceptions a. Contract Review

RJM Design Group, Inc. has established a reputation of integrity and professionalism within our industry. Our due diligence in performing client services begins with our proposal preparation, contract review and negotiation, and carries through to project completion.

We have reviewed the Professional Services Agreement for the Parks, Trails, Open Space & Recreation Master Plan for the City of Menifee. As part of this review, we identify items which may not conform to the terms of our insurance coverage and/or to California Civil Code section 2782.8 which regulates contracts between public agencies and design professionals. Upon selection of this project, we would like to discuss the following requested changes pertaining to the Professional Services Agreement. All suggested additions and/or deletions to the contract language are in red.

Page 29 – Section 4. Insurance Requirements; 4.2. Commercial General Automobile Liability Insurance; 4.2.3. Additional requirements; b.; line 3; ……officers, employees, agents, and authorized volunteers Page 30 – Section 4. Insurance Requirements; 4.4. All Policy Requirements; 4.4.3. Notice of Reduction in or Cancellation of Coverage; line 6; ….been given to the City, or ten (10) days notice if due to non-payment of premium. Page 30 – Section 4. Insurance Requirements; 4.4. All Policy Requirements; 4.4.4. Additional Insured; primary insurance; second paragraph; line 3; ….officials, employees and authorized volunteers, and that no insurance….. Page 31 – Section 5. Indemnification; line 1; Consultant shall indemnify, defend with counsel selected by the City and hold…. Page 31 – Section 5. Indemnification; lines 12-14; …..the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

SAN JUAN CAPISTRANO • SACRAMENTO 37 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan

Chapter 8: Cost Sheet & Rates

Menifee Beach and Swim Club

SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Cost Sheet and Rates

It is the objective of our Team to provide the most comprehensive, yet efficient, approach to the development of the Menifee Parks, Trails, Open Space and Recreation Master Plan. This fee includes all costs to be incurred by RJM Design Group, Inc. with the exception of reimbursable expenses.

RJM Design Group JMA Phase / Description 165$ 140$ 110$ 144$ Total Phase I ‐ Background Research Task 1 ‐ Work Plan 1,320$ 1,120$ 660$ 3,100$ Task 2 ‐ Review of Existing Documents/City Policy and Standards Review 1,320$ 1,680$ 3,000$ Task 3 ‐ Socio‐Demographic Analysis & Projections 2,310$ 2,310$ Task 4 ‐ Community Issues and Recreation Trends Analysis 3,960$ 3,960$ PHASE I TOTAL: 12,370$

Phase II ‐ Inventory of Parks Facilities and Programs Task 1 ‐ Park and Recreation Facilities Inventory 1,320$ 7,840$ 8,580$ 9,315$ 27,055$ Task 2 ‐ Recreation Programs Inventory 14,410$ 14,410$ Task 3 ‐ Park and Facility Gap Analysis 660$ 1,680$ 2,340$ PHASE II TOTAL: 43,805$

Phase III ‐ Public Involvement Process Task 1 ‐ Stakeholder Interviews 330$ 1,960$ 3,410$ 5,700$ Task 2 ‐ Sports Organization Questionnaire 2,860$ 2,860$ Task 3 ‐ Community Wide Telephone Survey 18,480$ 18,480$ Task 4 ‐ Community Workshops 8,580$ $ ‐ $ ‐ 8,580$ Task 5 ‐ Online Questionnaire (Optional) 1,980$ 5,040$ 2,640$ 9,660$ PHASE III TOTAL: 35,620$

Phase IV ‐ Demand and Needs Assessment Task 1 ‐ Demand and Needs Assessment 1,320$ 1,120$ 6,930$ 9,370$ PHASE IV TOTAL: 9,370$

Phase V ‐ Recommendations and Opportunities Task 1 ‐ Opportunities and Feasibility Analysis 1,320$ 3,360$ 4,680$ Task 2 ‐ Acquisition Plan 2,640$ 5,040$ 7,680$ Task 3 ‐ Cost Estimates 1,320$ 4,480$ 5,800$ Task 4 ‐ Identification of Core Services and Pricing Strategies 3,410$ 3,410$ Task 5 ‐ Capital Improvement Plan 5,720$ 5,720$ Task 6 ‐ Potential Funding Strategies/Management & Implementation 6,820$ 6,820$ Task 7 ‐ Sustainable Practices/Maintenance and Operations Plan (Optional) 8,580$ 8,580$ PHASE V TOTAL: 34,110$

Phase VI ‐ Documentation and Presentations Task 1 ‐ Screen Draft 5,280$ 8,400$ 3,410$ 6,210$ 23,300$ Task 2 ‐ Final Document and Presentation 1,980$ 3,360$ 7,480$ 9,315$ 22,135$ PHASE VI TOTAL: 45,435$

Base Fee Total 180,710$ Reimbursable 20,600$ Grand Total 201,310$

Optional Services Total 18,240$ SAN JUAN CAPISTRANO • SACRAMENTO 39 www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Cost Sheet and Rates

REIMBURSABLE EXPENSES (Estimated Allowance $20,600.00) When incurred, the following project expenses will be billed at cost plus 15% handling fee. These costs have not been included in the above fee proposal: ➔➔All consultant reproduction ➔➔Printing, plotting, copying, photography, graphic expenses, special delivery and handling of documents, and shipping ➔➔City business license ➔➔In the event the City has or will establish a reprographics account, our reprographics costs may be run through this resource to avoid the 15% handling fee. ADDITIONAL SERVICES Additional services to be provided upon client authorization and billed per the hourly rates identified herein: ➔➔Changes to the Basic Services. ➔➔Revisions to drawings, maps, or other documents, which are inconsistent with previously given approvals or instructions. ➔➔Revisions to drawings, maps, or other documents, required by the enactment or revision of codes, laws or regulations, subsequent to the preparation of such documents. ➔➔ADA compliance and accessibility documentation or report. ➔➔Review of sites, designs, or text for safety, for conformance with consumer products safety commission guidelines, or for conformance with any other safety guidelines or codes. ➔➔Review of sites, designs, or text for structural integrity or geotechnical stability. ➔➔Review of sites, designs, or text for accessibility , conformance with building codes, or conformance with Amercians with Disabilities Act of 1990. ➔➔Review of sites, designs, or text for conformance with vehicular roadway design regulations, highway design manual, or trail design guidelines

PAYMENTS Payments will be due and payable on a monthly basis following the completion of any substantial phase of work. Carrying charges for overdue accounts beyond 30 days of billing date are charged at 1-1/2% of the amount due, compounded monthly.

40 SAN JUAN CAPISTRANO • SACRAMENTO www.RJMdesigngroup.com • [949] 493-2600 Exhibit A

City of Menifee • Parks, Trails, Open Space and Recreation Master Plan Cost Sheet and Rates

HOURLY RATES* Fees will be escalated each August 1st in accordance with any increase in the Consumer’s Price Index or other mutually agreed upon cost index, beginning with August 1, 2014.

RJM DESIGN GROUP, INC. PRINCIPAL LANDSCAPE ARCHITECT $145 - $165 per hour ASSOCIATE LANDSCAPE ARCHITECT $130 - $140 per hour PROJECT LANDSCAPE ARCHITECT $115 - $125 per hour JOB CAPTAIN/LANDSCAPE DESIGNER $100 - $110 per hour PROJECT COORDINATOR $85 - $95 per hour DRAFTSPERSON $70 - $80 per hour WORD PROCESSING $55 - $65 per hour

JAMES MICKARTZ ARCHITECT ARCHITECT $144 per hour

*Hourly rates include overhead costs. Overhead elements include insurance, administration support, continuing education, taxes, and facilities.

SAN JUAN CAPISTRANO • SACRAMENTO 41 www.RJMdesigngroup.com • [949] 493-2600 City of Menifee, Community Sevices Department Parks, Trails, Open Space, and Recreation Master Plan RJM Task Options Price Sheet

Costs Task Option A Option B Option C Phase I ‐ Background Research Task 1 ‐ Work Plan $ 3,100 $ 3,100 $ 3,100 Task 2 ‐ Review of Existing Documents/City Policy and Standards Review $ 3,000 $ 3,000 Task 3 ‐ Socio‐Demographic Analysis & Projections $ 2,310 $ 2,310 $ 2,310 Task 4 ‐ Community Issues and Recreation Trends Analysis $ 3,960 $ 3,960 $ 3,960 PHASE I TOTAL $ 12,370 $ 12,370 $ 9,370

Phase II ‐ Inventory of Parks Facilities and Programs Task 1 ‐ Park and Recreation Facilities Inventory $ 27,055 $ 27,055 $ 27,055 Task 2 ‐ Recreation Programs Inventory $ 14,410 $ 14,410 $ 14,410 Task 3 ‐ Park and Facility Gap Analysis $ 2,340 $ 2,340 $ 2,340 PHASE II TOTAL $ 43,805 $ 43,805 $ 43,805

Phase III ‐ Public Involvement Process Task 1 ‐ Stakeholder Interviews $ 5,700 $ 5,700 $ 5,700 Task 2 ‐ Sports Organization Questionnaire $ 2,860 $ 2,860 $ 2,860 Task 3 ‐ Community Wide Telephone Survey $ 18,480 $ 18,480 Task 4 ‐ Community Workshops $ 8,580 $ 8,580 $ 5,000 Task 5 ‐ Online Questionnaire (Optional) $ 9,660 $ 9,660 PHASE III TOTAL $ 45,280 $ 35,620 $ 23,220

Phase IV ‐ Demand and Needs Assessment Task 1 ‐ Demand and Needs Assessment $ 9,370 $ 9,370 $ 9,370 PHASE IV TOTAL $ 9,370 $ 9,370 $ 9,370

Phase V ‐ Recommendations and Opportunities Task 1 ‐ Opportunities and Feasibility Analysis $ 4,680 $ 4,680 $ 4,680 Task 2 ‐ Acquisition Plan $ 7,680 $ 7,680 $ 7,680 Task 3 ‐ Cost Estimates $ 5,800 $ 5,800 $ 5,800 Task 4 ‐ Identification of Core Services and Pricing Strategies $ 3,410 $ 3,410 $ 3,410 Task 5 ‐ Capital Improvement Plan $ 5,720 $ 5,720 $ 5,720 Task 6 ‐ Potential Funding Strategies/Management & Implementation $ 6,820 $ 6,820 $ 6,820 Task 7 ‐ Sustainable Practices/Maintenance and Operations Plan (Optional) $ 8,580 PHASE V TOTAL $ 42,690 $ 34,110 $ 34,110

Phase VI ‐ Documentation and Presentations Task 1 ‐ Screen Draft $ 23,300 $ 23,300 $ 13,000 Task 2 ‐ Final Document and Presentation $ 22,135 $ 22,135 $ 22,135 PHASE VI TOTAL $ 45,435 $ 45,435 $ 35,135

Base Fee Total $ 198,950 $ 180,710 $ 155,010 Reimbursable $ 20,600 $ 20,600 $ 10,000 Grand Total $ 219,550 $ 201,310 $ 165,010 CITY OF MENIFEE ------KAY CENICEROS CENTER WEST ANNEX FACILITY LEASE AGREEMENT

MEETING DATE: November 20, 2014

TO: Commission Chair and Commission

PREPARED BY: Robert Lennox, Community Services Director

SUBJECT: Kay Ceniceros Center West Annex Facility Lease Agreement, MSJC District ------

RECOMMENDED ACTION

Recommend approval and forward to City Council for execution of a Facility Lease Agreement with Mount San Jacinto College District for use of the Kay Ceniceros Center West Annex Building for continuing education courses.

DISCUSSION

On July 1, 2014 the County of Riverside conveyed the Kay Ceniceros campus over to the City of Menifee to include in its parks and recreation inventory. Since then, City staff has contracted operation and maintenance of the Senior Center contained within the campus to Valley-Wide Recreation and Park District. The Remainder of the campus includes the public parking lot, the north annex building (formerly occupied by Care Connexus Adult Daycare), and the west annex building (formerly the County EDA community services administrative offices).

Both buildings straddling the Senior Center have remained empty since July and staff has been meeting with various community organizations to coordinate services and practical uses for the facilities that will best serve the general public. For the west annex building, staff is recommending a partnership with Mount San Jacinto College District to provide continuing education to the public. Specifically, the District is interested in leasing the facility to conduct classes and courses in casino dealer training and certification. The District would be responsible for covering all pro-rata utility costs and has offered to participate in regular recreation casino events with senior center staff and patrons. The District would occupy only a portion of the north end of the building and would have separate access through a breezeway entrance.

On November 4, 2014 the District was successful in securing the passage of Measure AA, a bond that will provide MSJC with the funding to expand classes for job training, educational services for returning military veterans and increase opportunities for students to transfer to four-year universities. The bond will ensure funding for campus expansion, construction and rehabilitation. The new and improved facilities will be the ultimate home of the continuing education courses City of Menifee Staff Report KC West Annex Lease (MSJC) November 20, 2014 once completed. Staff believes that assisting the District in the short term by providing bridging facilities will further support the City’s connection to the community and stimulate job training and educational growth. In the future, Staff and the District will be looking to expand the scope of courses offered in both City facilities as well as at the MSJC campus as an expansion of vocational training and adult education in the City.

FISCAL IMPACT

No expenditure impacts will result from the recommended Commission action.

ATTACHMENTS

1. Draft Facility Lease Agreement

FACILITY LEASE AGREEMENT KAY CENICEROS CAMPUS: WEST ANNEX BUILDING

THIS FACILITY LEASE AGREEMENT (“Lease”) is made and entered into this ____ day of ______, 2014 by and between the CITY OF MENIFEE, a California municipal corporation (“Landlord” or “City”) and Mt. San Jacinto College District, a California college district (hereinafter referred to as “Tenant” or “MSJC”), (collectively “Parties” and individually “Party”).

1. RECITALS

A. City is the owner of fee title to that certain real property located at 29995 Evans Road, Menifee, Riverside County, California more particularly described on Exhibit “A” hereto (the “Land”). The Premises are depicted on the site plan attached hereto as Exhibit “B” (the “Site Plan”). A meeting room facility, identified as the west annex building, consisting of approximately Four Thousand Two Hundred (4,200) square feet, together with certain fixtures and furniture described in Exhibit “C” hereto (the “Facility”) are located on the Land. The Land and Facility are collectively referred to herein as the “Premises”.

B. The Tenant desires, at its sole cost and expense, to develop, maintain, and manage the meeting room, kitchen, restrooms, and offices (as identified in Exhibit “B”) on the Premises.

In consideration of the mutual covenants, conditions, and agreements contained herein to be done, kept and performed, City and Tenant hereby agree as follows:

2. LEASED PREMISES

City hereby leases the Premises to Tenant and Tenant hereby leases the Premises from City, on the terms and conditions hereinafter set forth in this Lease without representation or warranty, express or implied.

3. TERM OF LEASE; EXTENSION; TERMINATION

A. Term. The term of this Lease shall commence on January 1, 2014, and shall expire on December 31, 2015, unless sooner terminated as provided herein. The “Initial Occupation Date” is January 1, 2014

B. Option to Extend. Provided that Tenant shall not be in default or breach of any term of this Lease, this Lease may be annually renewed by written agreement executed by both Parties at least ninety (90) days prior to the expiration of the original (or extended) term hereof, on the same terms and conditions of this Lease provided that in no event shall the initial term plus any extensions exceed a term of three (3) years.

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C. Termination. This Lease may be terminated by either Party, without cause, upon written notice to the other Party sixty (60) days prior to the start of a college semester.

4. RENT

A. In consideration of the benefits accruing to the public and to the City of Menifee by Tenant’s performance of its obligations under this Lease, Tenant shall pay to the City rent in the amount of one dollar ($1.00) per year on or before the (fifth) 5th day of August of the preceding year of tenancy.

B. Rent shall be payable in lawful money of the United States to City at the address stated herein for notices, or to such other person or such other place as City may designate to Tenant in writing.

5. TENANT LEGAL STATUS

Tenant shall maintain in good standing its non-profit status at all times during the term of this Lease, and shall not allow any for-profit use of the Premises, without the prior written consent of City.

6. USE OF PREMISES

A. Tenant Signs. Tenant may, at Tenant’s sole cost and expense, place signs on and within the Premises which incorporate Tenant’s name, together with City’s name for the Premises. All such signs placed on the Premises shall be approved by the City prior to their installation, and must be in compliance with all applicable laws and regulations, including City ordinances and regulations.

B. Waste.

1) Tenant shall not conduct or permit to be conducted any public or private nuisance on or from the Premises, or commit or permit to be committed any waste upon the Premises; provided, however, that Tenant may perform any work reasonably necessary to cause the Premises to be suitable for Tenant’s permitted uses subject to the terms of this Lease, and in particular obtaining City approvals as may be required pursuant to Section 7A.

2) Tenant shall not do, bring, or keep anything in or about the Premises that will cause a cancellation of any insurance covering the Premises.

C. Prohibited Activities. Tenant may not do any of the following on the Premises:

1) Conduct or permit any type of unlawful conduct on the Premises; or

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2) Allow the consumption or sale of alcohol in or outside of the Premises without proper insurance, security, and required licensing, and prior written consent from City.

D. Security. Tenant may, at its option, and at Tenant’s sole cost and expense, employ or post a security person at the Premises.

E. City Use of Premises. City shall retain the right to use the Premises for City- sponsored/sanctioned activities, special events, or meetings when not in use by MSJC for scheduled classes. Wherever possible, City shall notify Tenant at least thirty (30) days in advance of a proposed event or meeting. Event and/or meeting times requested by the City shall not be unreasonably denied by Tenant. The City shall not be charged for its scheduled use of the Premises.

7. COMPLIANCE WITH GOVERNMENTAL REGULATIONS.

A. Compliance With Law. Tenant shall comply with all applicable laws and obtain all governmental licenses, permits, and approvals necessary for its operation of the Premises. Tenant shall defend, indemnify, and hold harmless the City and its elected and appointed officials, officers, employees, servants, authorized volunteers, and agents from and against any and all liabilities, claims, losses, costs, expenses, penalties, and/or damages which result from Tenant’s failure to comply with this requirement.

B. Non-Discrimination. Tenant shall not discriminate in the use of the Premises or in its operations thereon, including, but not limited to, membership, administration, and/or employment, against any person or class of persons by reason of race, color, creed, national origin, religion, age, or sex or for any other reason prohibited by law.

C. Drug Free Workplace. Tenant shall at all times observe and comply with the City’s Drug Free Workplace policy, as that policy may in the future be amended, and a copy of which Tenant acknowledges having received from City.

8. CONDITION OF PREMISES

A. Tenant’s leasehold estate in the Premises is and shall be subject to all matters of record, all matters visible upon a detailed inspection of the Premises, and any matters disclosed or known to Tenant, and subject to the provisions of this Lease.

B. Tenant acknowledges that it is sophisticated and knowledgeable with regard to evaluating and leasing real property in the area and has had sufficient opportunity to enter the Premises to perform such tests and investigations Tenant deems necessary to satisfy itself as to the condition of the Premises for the uses set forth in this Lease. Tenant shall not be responsible for Hazardous Materials (as defined in this Lease) that may be present on the Premises as of the Initial Occupation Date that are not known to Tenant.

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TENANT IS ACQUIRING A LEASEHOLD INTEREST IN THE PREMISES “AS IS” WITHOUT ANY REPRESENTATIONS OR WARRANTY OF ANY KIND WHATSOEVER AS TO ITS CONDITION EXCEPT AS DESCRIBED IN THIS LEASE, PROVIDED, HOWEVER, THAT TENANT SHALL NOT BE RESPONSIBLE FOR HAZARDOUS MATERIALS (AS DEFINED IN THIS LEASE) ON THE PREMISES WHICH MAY BE PRESENT ON THE PREMISES AS OF THE INITIAL OCCUPATION DATE THAT ARE NOT KNOWN TO TENANT.

C. Tenant represents that during the term of its occupancy and use of the Premises pursuant to any previous lease or agreement, no waste was committed, that Tenant has fully disclosed to City all matters which are subject to disclosure or which may affect the condition of the Premises, and that Tenant has not permitted any Hazardous Materials (as defined in this Lease) to be present on the Premises during Tenant’s previous occupancy of the Premises.

D. City represents that (1) it is the owner in fee simple of the Premises; (2) the use of the Premises as set forth in this Lease does not violate any restrictions applicable to the Premises; (3) the use of the Premises as set forth in this Lease is a use permitted upon the Premises by the applicable zoning requirements, subject to issuance of applicable permits and approvals; and (4) this Lease has been approved as required by law.

E. Tenant and the persons executing this Lease on behalf of Tenant represent that: (1) this Lease has been approved by all persons and boards required to approve it within the corporate or other organizational structure of Tenant; and (2) the persons executing this Lease on behalf of the Tenant are duly authorized to do so.

F. Tenant hereby accepts the Premises and accepts this Lease subject thereto and to all matters disclosed thereby.

9. ALTERATIONS AND ADDITIONS

A. Alterations and Additions. Tenant shall make no alterations, additions, or improvements to the Premises, except for non-structural work, without City’s prior written consent. City shall not unreasonably withhold such consent to non- structural work.

B. Mechanic’s Liens. To the extent Tenant performs any work on the Premises, Tenant shall promptly pay or cause to be paid, all money due and payable for and on account of the construction, repair, restoration, replacement, or improvement done by or on behalf of Tenant to or on the Premises. Tenant shall indemnify, defend, and keep and hold City, its elected and appointed officials, officers, employees, servants, authorized volunteers, and agents, and the Premises free and harmless from any and all mechanics’, materialmen’s, contractors’ and sub- contractors’ liens arising from or growing out of the aforesaid work.

C. Ownership of Improvements/Alterations. All alterations, improvements, or additions which are made on the Premises by Tenant shall become the property of

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City and shall remain upon and be surrendered with the Premises at the expiration or termination of the term of this Lease. At expiration or termination of this Lease, City reserves the right to request, and Tenant agrees to, at its own expense, return the Premises to its previous condition prior to any alterations, improvements, or additions made during the term of the Lease. Upon expiration of this Lease, or earlier termination thereof, the Premises (and any alterations or additions thereto) shall be free, clear, and unencumbered, and Tenant shall defend and indemnify City against any future claims, liabilities, losses, costs, and damages arising in connection with any encumbrance placed upon or allowed to be placed upon the Premises by Tenant. Notwithstanding the above, this paragraph shall not apply to Tenant’s trade fixtures, furniture, equipment and other machinery, which are not affixed to the Premises in a manner so that they cannot be removed without material or structural damage to the Premises, which shall remain the property of the Tenant and may be removed by the Tenant on or before the expiration or termination of this Lease, but Tenant’s property shall not include the items listed in Exhibit “C” which shall remain on the Premises.

10. UTILITIES

A. During the term of this Lease, Tenant agrees to pay actuals per separate building meters for all electric, gas, and water used by Tenant on the Premises, which shall be paid as a reimbursable to City on or before the first business day of each calendar month without offset or deduction. As the sole occupant of building, Tenant shall pay full proration of utility expenses. Should other tenants occupy other offices within building during Tenant’s lease, Tenant will be responsible for prorated share of utilities based on use. Electric, gas, and water (excluding exterior irrigation) will be the only utilities set-up and administered by City.

B. Additional utilities, such as cable, internet, and phone, are full responsibility of Tenant and shall be set-up independently by Tenant. Upon expiration or termination of this Lease, Tenant will ensure service for any additional utilities that were set up in accordance with this Section are properly cancelled/terminated.

11. MAINTENANCE AND REPAIRS

A. During the term of this Lease, Tenant shall be responsible for all costs associated with routine maintenance of the Premises. The term “routine maintenance” shall mean and include the day-to-day or periodic maintenance activities such as janitorial services, which are intended to maintain the Premises in a sanitary and clean manner, and such that it will not deteriorate from its condition prior to Tenant’s occupancy, with normal wear and tear excepted.

B. City shall pay the direct costs of (and perform) landscaping, excluding rear patio court and landscaping, and major or structural maintenance of the Premises, as deemed appropriate by City.

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C. If Tenant fails to perform Tenant’s obligations as stated herein, City may elect to perform any obligation of Tenant at Tenant’s cost and expense following ten (10) days’ written notice delivered to Tenant and opportunity to cure as set forth in this Lease. The election by City shall not constitute a waiver of any right or remedy for Tenant’s default. Tenant shall reimburse City for the cost and expense it incurred in the performance of Tenant’s obligation within thirty (30) days of City’s request for payment.

12. INDEMNIFICATION AND HOLD HARMLESS

A. The Tenant shall indemnify, defend with legal counsel approved by City (which such approval by City shall not be unreasonably withheld), and hold harmless City and its elected and appointed officials, officers, employees, servants, authorized volunteers, and agents from and against all claims, actions, liabilities, losses, damages, costs, attorneys’ fees, and other expense(s) of any nature for loss or damage to property, or injury to or death of persons, arising in any manner whatsoever, directly or indirectly, by reason of this Lease or the use or occupancy of the Premises by Tenant or the delivery by Tenant of food to other locations (collectively “Tenant’s Claim(s)”), whether the Tenant’s Claim be made during the Lease term or thereafter, except such loss, damage, injury, or death caused by the negligence of City or any of its elected and appointed officials, officers, employees, servants, or agents. The liability of Tenant hereunder shall not be limited by the insurance provisions of this Lease. The indemnification, legal defense, and hold harmless provisions of this Section shall survive the expiration or termination of this Lease and shall relate back to all periods of Tenant’s previous possession of the Premises.

B. Additionally, Tenant shall indemnify, defend with legal counsel approved by City (which approval shall not be unreasonably withheld), and hold harmless City and its elected and appointed officials, officers, employees, servants, authorized volunteers, and agents from and against any and all claims, actions, liabilities, losses, damages, costs, attorneys’ fees, and other expenses of any nature including, without limitation, all foreseeable and all unforeseeable consequential damages, directly or indirectly arising out of (a) the presence, use, generation, storage, release, or disposal of Hazardous Materials on the Premises, except for those present on the Premises as of the Initial Occupation Date, which were not caused by Tenant during Tenant’s occupancy of the Premises, or which may be placed on the Premises by City or City’s employees, agents, or contractors after the expiration or termination of this Lease, and (b) any required or necessary repair, cleanup, or detoxification, and the preparation of any response, remediation, closure, or other required plans, to the full extent that such action is attributable, directly or indirectly, to the presence, use, generation, storage, release, or disposal of Hazardous Materials on the Premises.

C. City shall indemnify, defend with legal counsel approved by Tenant (which approval by Tenant shall not be unreasonably withheld) and hold harmless Tenant and its officers, employees, servants, authorized volunteers, and agents from and

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against all claims, actions, liabilities, losses, damages, obligations, costs, damage to property, or injury to or death of persons, arising in any manner whatsoever, directly or indirectly, by reason of the negligent or wrongful actions of the City, its officers, employees, servants, or agents pursuant to this Lease (collectively the “City’s Claim”) whether the City’s Claim be made during the Lease term or thereafter, except (1) such loss, damage, injury, or death caused by the act or omission of Tenant for which it is required to indemnify City pursuant to Subsection A or B above, (2) the presence of Hazardous Materials on the Premises as of the Initial Occupation Date, and (3) City’s failure to provide the physical improvements to the Premises required by the Americans with Disabilities Act. The indemnification, legal defense, and hold harmless provisions of this Section shall survive the expiration or termination of this Lease and shall relate back to all periods of Tenant’s previous possession of the Premises.

D. As used in this Section, Hazardous Materials means any substance, product, waste, or other material of any nature whatsoever which is or becomes listed, regulated or addressed pursuant to (1) the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. Sections 9601, et seq. (“CERCLA”); the Hazardous Materials Transportation Act, 49 U.S.C. Sections 1801, et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. Sections 6901et seq.; the Toxic Substances Control Act, 15 U.S.C. Sections 2601 et seq.; the Clean Water Act, 33 U.S.C. Sections 1251 et seq.; the California Hazardous Waste Control Act, Health and Safety Code Sections 25100 et seq.; the California Hazardous Substance Account Act, Health and Safety Code Sections 25330 et seq.; the California Safe Drinking Water and Toxic Enforcement Act, Health and Safety Code Sections 25249.5 et seq.; Health and Safety Code Sections 25280 et seq. (Underground Storage of Hazardous Substances); the California Hazardous Waste Management Act, Health and Safety Code Sections 25170.1 et seq.; Health and Safety Code Sections 25501 et seq. (Hazardous Materials Response Plans and Inventory); or the Porter-Cologne Water Quality Control Act, Water Code Sections 13000 et seq., all as amended, (2) any other federal or state law or any local law regulating, relating to, or imposing liability or standards of conduct concerning any hazardous, toxic or dangerous waste, substance or material, as now is, or at any time hereafter may be, in effect, and (3) any rule or regulation adopted or promulgated under or pursuant to any of those laws.

E. The provisions of this Section shall survive the expiration or termination of this Lease and shall relate back to all periods of Tenant’s and City’s previous ownership or possession of the Premises. The provisions of this Section are intended to operate as an agreement pursuant to Section 107(e) of CERCLA, 42 U.S.C. Section 9607(e), and Health and Safety Code Section 25364 to insure, protect, hold harmless, and indemnify Tenant and City from any liability pursuant to such laws.

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13. LIABILITY INSURANCE

A. Tenant shall procure and maintain for the duration of this Lease, at its own cost and expense, insurance against claims for injuries to persons or damages to property which may arise from or in connection with Tenant’s use or occupancy of the Premises, or from Tenant’s disuse or condition of the Premises.

B. Waiver of Subrogation. City and Tenant agree that in the event of loss due to any of the perils for which they have agreed to provide insurance, each Party shall look solely to its insurance for recovery. City and Tenant hereby grant to each other, on behalf of any insurer providing insurance to either of them with respect to the Premises, a waiver of any right of subrogation that any such insurer of one Party may acquire against the other by virtue of payment of any loss under that insurance.

C. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1) Insurances Service Office Commercial General Liability coverage (occurrence form CG 0001), including a provision providing for a comprehensive broad form of contractual liability, including leases.

2) Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 (any auto).

3) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

4) Property Insurance for Tenants Improvements & Betterments a. Property insurance on a “special form” or “all risks” basis. b. Minimum Limit: the full current replacement cost of the Improvements & Betterments.

D. Minimum Limits of Insurance. Tenant shall maintain limits no less than:

1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Premises or the general aggregate limit shall be twice the required occurrence limit.

2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3) Employers Liability: 1,000,000 per Accident; 1,000,000 Disease per employee; 1,000,000 Disease per policy

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E. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, agents and authorized volunteers; or the Tenant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

F. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or shall be endorsed to contain, the following provisions:

1) The City, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Tenant; products and completed operations of Tenant; premises owned, occupied or used by Tenant; or vehicles owned, leased, hired, or borrowed by Tenant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, agents, employees, or authorized volunteers.

2) For any claims related to this Lease, Tenant’s insurance coverage shall be primary insurance as respects City, its officers, officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, agents, employees or volunteers shall be excess of Tenant’s insurance and shall not contribute with it.

3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, agents, employees, or authorized volunteers.

4) Tenant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5) Tenant shall provide ten (10) days written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

G. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to City.

H. Verification of Coverage. Prior to entering the Premises, Tenant shall furnish City with original endorsements effecting coverage required by this Section. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided or approved by City. All endorsements are to be received and approved by City before this Lease takes effect.

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14. ASSIGNMENT AND SUBLETTING

Tenant shall not assign nor sublet this Lease or the Premises, without the prior written consent of City.

15. MORTGAGES AND OTHER ENCUMBRANCES

Tenant shall not mortgage, hypothecate, or otherwise encumber or cause any liens to be placed upon the Premises.

16. DEFAULT

A. Except as otherwise provided in this Lease, at any time one Party is in default or breach of any provision of this Lease, the other Party may give written notice to remedy such default or breach. If, (1) such default or breach is not remedied within thirty (30) days after said notice, or (2) if the nature of the default or breach is such that it cannot reasonably be cured within thirty (30) days after the notice and the defaulting Party fails to commence to cure within the thirty (30) day period or thereafter fails to diligently prosecute the cure to completion, then the non-defaulting Party may, at its option, terminate this Lease and shall also be entitled to such damages or other remedies at law or in equity are available to either Party because of such default or breach. In the event of such termination, City may take possession of the Premises without further notice to Tenant. Termination of this Lease pursuant to this Section shall not be considered a waiver of damages or other remedies at law or in equity available to either Party because of such default or breach. Each term and condition of this Lease shall also be deemed to be a covenant.

B. A waiver by either Party of any default or breach by the other Party of any provision of this Lease shall not constitute or be deemed to be a waiver of any subsequent or other default or breach. No waiver shall be binding, unless executed in writing by the Party making the waiver; waivers on behalf of City shall only be given by resolution of the City Council. No waiver, benefit, privilege, or service voluntarily given or performed by either Party shall give the other Party any contractual right by custom, estoppel, or otherwise. The subsequent acceptance of rent pursuant to this Lease shall not constitute a waiver of any preceding default by Tenant other than default in the payment of the particular rental payment so accepted, regardless of City’s knowledge of the preceding breach at the time of accepting the rent; nor shall acceptance of rent or any other payment after expiration or termination constitute a reinstatement, extension, or renewal of the Lease or revocation of any notice or other act by City.

C. The making by Tenant by any general assignment, or general assignment for the benefit of creditors; the filing by or against Tenant of a petition to have Tenant adjudged a bankrupt or a petition for reorganization or arrangement under any law relating to bankruptcy unless the same is dismissed within sixty (60) days; the

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appointment of a trustee or receiver to take possession of substantially all of Tenant’s assets located at the Premises or of Tenant’s interest in the Lease, where possession is not restored to Tenant within thirty (30) days; or the attachment, execution or other judicial seizure of substantially all of Tenant’s assets located at the Premises or of Tenant’s interests in the Lease, where such seizure is not discharged within thirty (30) days; shall constitute a default under this Lease.

D. City’s Remedies. City shall have the following remedies if Tenant is in default or breach of the Lease, following notice and opportunity to cure, as set forth hereinabove:

1) City may continue this Lease in full force and effect, and the Lease will continue in effect so long as City does not terminate Tenant’s right to possession, and City shall have the right to the continued performance of Tenant of all of Tenant’s obligations and duties under this Lease, and to collect rent when due.

2) No act by City other than giving written notice to Tenant shall terminate this Lease. Acts of maintenance, efforts to relet the Premises, the appointment of a receiver at City’s initiative to protect City’s interest in this Lease shall not constitute a termination of Tenant’s right to possession.

17. SURRENDER OF PREMISES AT END OF TERM

On the last day of the term hereof, or on any sooner termination, Tenant shall surrender the Premises to City in good condition, broom clean, ordinary wear and tear excepted. Tenant shall repair any damage to the Premises, and furnishings provided by City, occasioned by Tenant’s use thereof, or by the removal of Tenant’s trade fixtures, furnishings, and equipment, which repair shall include the patching and filling of holes and repair of structural damage. Tenant may remove all of its personal property and fixtures on the Premises prior to the expiration or termination of this Lease, so long as Tenant continues to perform its service obligations in accordance with the requirements hereof.

18. GENERAL PROVISIONS

A. Attorneys’ Fees. In the event that any action is brought by either Party hereto as against the other Party hereto for the enforcement or declaration of any right or remedy in or under this Lease or for the breach or enforcement of any covenant or condition of this Lease, the prevailing Party shall be entitled to recover reasonable attorneys’ fees and litigation costs from the other Party; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.

B. Waiver.

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1) No waiver of any breach of any of the terms, covenants, agreements, restrictions or conditions of this Lease shall be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions and conditions hereof.

2) City’s consent to or approval of any act shall not be deemed to render unnecessary the obtaining of City’s consent to or approval of any subsequent act by Tenant. The acceptance of rent hereunder by City shall not constitute a waiver of any preceding breach by Tenant of any provision hereof, other than the failure of Tenant to pay the particular rent so accepted, regardless of City’s knowledge of such preceding breach at the time of its acceptance of such rent.

C. Lease Binding on Successors and Assigns.

1) Subject to the limitations on assignment, each of the terms, covenants, and conditions of this Lease shall extend to and be binding on and inure to the benefit of not only City and Tenant, but to each of their respective successors and assigns. Whenever in this Lease reference is made to either City or Tenant, the reference shall be deemed to include, whenever applicable, the legal representatives, successors, and assigns of each of the Parties, the same as if they were in every case expressed.

2) The term “City” or “Landlord” as used in this Lease shall mean only the owner or owners of the fee title to the Premises at the time in question, or a lessee’s interest in a ground lease of the Premises. In the event of any transfer of such title or interest, Landlord herein named (and in case of any subsequent transfers to the then successor) shall be relieved from and after the date of such transfer of all liability in respect to that Landlord’s obligations thereafter to be performed. The obligations contained in this Lease to be performed by City shall be binding upon the landlord’s successors and assigns, only during their respective periods of ownership.

D. Entry by City; Inspection. City reserves the right for City and City’s agents and representatives to enter upon the Premises at any reasonable time and after reasonable notice to Tenant for the purpose of inspecting the Premises, to examine the condition thereof, including the environmental condition; showing the same to prospective purchasers, tenants, or lenders; making such alterations, repairs, improvements, or additions to the Premises, as City deems reasonable or necessary; or attending to City’s business and City’s interest hereunder, as City may deem necessary or desirable. City may, at any time during the last ninety (90) days of the term of this Lease, place any ordinary “For Sale or Lease” signs on the Premises, without rebate of rent or liability to Tenant.

E. Relationship of the Parties. The relationship of the Parties hereto is that of landlord and tenant, and it is expressly understood and agreed that City does not

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in any way, nor for any purpose, become a partner of Tenant or a joint venturer with Tenant in the conduct of Tenant’s business, or otherwise.

F. Incorporation of Prior Agreements. This Lease supersedes all prior agreements between Landlord and Tenant regarding the Premises. This Lease contains all agreements of the Parties with respect to any matter mentioned herein. No prior agreement or understanding pertaining to any such matter shall be effective. This Lease may be modified only in writing, and signed by the Parties in interest at the time of such modification.

G. Time of Essence. Time is expressly declared to be of the essence of this Lease. Each term and each provision of this Lease, performable by Tenant, shall be construed to be both a covenant and a condition.

H. Quitclaim. At the expiration or earlier termination of this Lease, Tenant shall execute, acknowledge, and deliver to City, within five (5) days after written demand from City to Tenant, any quitclaim deed or other document deemed necessary or desirable by City’s counsel to remove any cloud of this Lease from the real property subject hereto.

I. Construction of Lease. The language in all parts of this Lease shall, in all cases, be construed as a whole and in accordance with its fair meaning and not restricted for or against either City or Tenant. The captions of the sections and subsections of this Lease are for convenience only and shall not be considered or referred to in resolving questions of construction.

J. “City” and “Tenant”. The words “City” and “Tenant “, wherever used herein, shall be applicable to one or more persons, as the case may be; the singular shall include the plural; the neuter shall include the masculine and feminine; and, if there be more than one, obligations thereof shall be joint and several. The word “person,” whenever used herein, shall include individuals, firms, associations, and corporations. Whenever in this Lease any words denoting undertaking, covenant or duty are used, such words shall have the same force and effect as though made in the form of conditions.

K. Choice of Law; Venue. This Lease shall be governed by the laws of the State of California, with venue for any legal actions which may be brought by either Party against the other Party in the County of Riverside, California.

19. NOTICES

Any notice to be given or other document to be delivered by either party to the other hereunder may be delivered in person to either party, or may be deposited in the United States mail, in the State of California, duly certified, with postage fully prepaid and addressed to the party for whom intended as follows:

TO CITY: City Manager City of Menifee

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29714 Haun Road Menifee, CA 92586 (951) 672-6777

TO TENANT: Mt. San Jacinto College District 1499 N. State Street San Jacinto, CA 92544 (951)487-3100 Attention: Becky Elam

Either party hereto may, from time to time, by written notice to the other party, designate a different address which shall be substituted for the one above specified. If any notice or other document is sent by certified mail, as aforesaid, the same shall be deemed served or delivered on the third business day after the mailing thereof, as above provided.

20. AMENDMENTS

A. Integration. This Lease may not be modified or amended except in a writing duly approved and signed by all of the parties hereto. Both parties agree that no estoppel argument can be raised during legal proceedings in order to avoid the provisions of this Section.

21. SEVERABILITY

If any provision of this Lease shall be adjudged to be invalid, void or illegal, it shall in no way affect, impair or invalidate any other provision(s) hereof, the parties hereby agreeing that they would have entered into the remaining portion of this Lease notwithstanding the omission of the portion or portions adjudged invalid, void or illegal.

22. COUNTERPARTS

This Lease may be executed in any number of counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, taken together, shall be deemed to be one and the same instrument.

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IN WITNESS WHEREOF, the parties hereto have executed this Lease on the date and year first above written.

CITY OF MENIFEE

City Manager

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

Mt. San Jacinto College District, a California college district

By Name: Becky Elam Title: Vice President of Business Services

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EXHIBIT A Legal Description of Premises and APN

The Premises is a 4,200 square foot facility located in the City of Menifee, County of Riverside, State of California, within Lot N MB 109/086 TR 13706-1 according to the Assessor’s Parcel Map of MENIFEE CITY, as per plot recorded in Book 338 of Maps, page 21, records of said County. Specifically, the premises encompass the former EDA building located on the west area of the Kay Ceniceros Campus.

APN: 338121046-4

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EXHIBIT B Site Plan of Facility 29995 Evans Road, Menifee, CA 92586: Former EDA Building

LEASED PREMISES

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EXHIBIT C

The following is the list of furniture, fixtures, and equipment that will be available for use by the Tenant. A count should be made and Tenant should inspect and agree to the count and condition of these items:

Quantity Items

None None

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