City of Menifee Parks, Recreation, and Trails Commission Meeting Agenda Thursday, November 20, 2014 City Council Chambers 29714 Haun Road 6:00 p.m. Special Meeting Menifee, CA 92586 THE PURPOSE OF THE PARKS, RECREATION AND TRAILS COMMISSION MEETINGS ARE TO CONDUCT THE CITY’S BUSINESS PLEASE SEE OUR DECORUM POLICY NOTES AT THE END OF THIS AGENDA AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. AGENDA APPROVAL OR MODIFICATION 4.1. Minutes of October 23, 2014 4.2. Minutes of November 13, 2014 5. PRESENTATIONS 6. PUBLIC COMMENTS (Non-agenda items only) 7. DISCUSSION ITEMS 7.1. Parks, Trails, Open Space, and Recreation Master Plan Review the proposed task list provided by RJM Design Group, Inc. from May 2014 and provide a recommendation to City Council on the preferred scope of work for the contract to complete the Master Plan study 7.2. Facility Lease Agreement: MSJC District (KC West Annex) Recommend approval and forward to City Council for execution of a Facility Lease Agreement with Mount San Jacinto College District for use of the Kay Ceniceros Center West Annex Building for continuing education courses. 8. COMMUNITY SERVICES DIRECTOR COMMENTS 9. COMMISSIONER COMMENTS 10. FUTURE AGENDA REQUESTS FROM COMMISSIONERS: Items Scheduled for Future Agendas: Southern California Edison Utility Corridor Overview (Ray Hicks) Large Animal Sanctuary Docents Program for Parks Public Art in the Park Regional Park Discussion 11. ADJOURNMENT Decorum Policy Notes Please use a speaker request form when you wish to address the Commissioners. The Commission anticipates and encourages public participation at its Commission meeting, both on agenda items and during the public comments period. Please use respect by not having your cell phones on, refrain from talking in the audience or outbursts that may be disruptive. While we encourage participation, we ask there be a mutual respect for the proceedings. Staff Reports Materials related to an item on this Agenda, including those submitted to the Parks, Recreation and Trails Commission after distribution of the agenda packet, and are available for public inspection by contacting Jennifer Allen, Deputy City Clerk, at (951) 672-6777 during normal business hours. Compliance with the Americans with Disabilities Act If you need special assistance to participate in this meeting, you should contact Jennifer Allen, Deputy City Clerk, at (951) 672-6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. City of Menifee Parks, Recreation, and Trails Commission Agenda November 20, 2014 Page 2 City of Menifee Parks, Recreation, and Trails Commission Regular Meeting Minutes October 23, 2014 1. CALL TO ORDER Commission Chair Rosen called the meeting to order at 6:00 p.m. 2. ROLL CALL Present were: Vice-Chair Bill Zimmerman, Commissioner Ken Gaunt, Commissioner Marty Rosen, Commissioner Richard Croy, Commissioner Tom Giedroyce, Community Services Director Robert Lennox, Senior Administrative Analyst Allen Yun, Management Analyst Margarita Cornejo and one (1) member of the public. 3. FLAG SALUTE 4. AGENDA APPROVAL OR MODIFICATION As Posted. 5. PRESENTATIONS None. 6. Public Comments (Non-agenda items only) None. 7. APPROVAL OF MEETING MINUTES 7.1. Minutes of September 18, 2014 Motion to approve minutes made by Commissioner Ken Gaunt. Second to motion to approve by Commission Vice-Chair Zimmerman. Motion was unanimously approved. 8. DISCUSSION ITEMS 8.1. Park Land Dedication/Park Development Fees (Quimby/Mitigation) Community Services Director Lennox provided a brief staff report regarding the proposed ordinances for park land dedication and park land development fees. Community Services Director Lennox also introduced Interim Community Development Director Charles LeClaire in attendance at the meeting. Community Services Director Lennox explained the history and purpose of Quimby Act and Mitigation Fee Act with respect to park and recreational facilities as a condition of development, explained Quimby fees are for land and mitigation fees relate to facilities. The current City fee ordinance was an adoption of Riverside County Ordinance No. 460.152, Section 10.35, which provides regulations regarding the dedication of land or payment of fee in lieu of by developer for parks and recreation purposes. Land dedication pursuant to the adopted ordinance is three (3) acres per 1,000 persons or in lieu of fee range of approximately $2,160 through $3,480 per dwelling unit, contingent on density of development. Commission Vice Chair Zimmerman asked for clarification if the three (3) acres per 1,000 persons was what the County’s ordinance established at the time of the City’s incorporation, but if the per acre amount has changed in the years since. Community Services Director Lennox indicated he did not know definitively if County’s per acre amount has changed since. However, since the City adopted its first General Plan, City has been using the five (5) per 1,000 amount. However, in any case, City has not gone back and re-adopted County Ordinance reflecting updated number. Commission Chair Rosen stated the County has gone to five (5) per 1,000 persons. Community Services Director Lennox indicated the City has not gone back and adopted new County ordinance. Community Services Director Lennox indicated with respect to the park development impact fee (DIF), referred to as mitigation, is currently assessed as a flat rate of $536 per dwelling unit, independent of density or type of dwelling unit. The proposed new ordinances include changes of: increasing the land dedication from three (3) acres to five (5) acres per 1,000 persons, increase in lieu payment fee per dwelling unit proportional to the fair market land acquisition cost per acre, and for mitigation fee increase the fee per dwelling unit proportionate to the park improvement cost per acre, which is currently being determined by consultant completing development impact study. The City Attorney has recommended Quimby fees and mitigation fees be treated and separated as two separate ordinances and chapters of the municipal costs, as Quimby fees may apply to new subdivisions only, while mitigation may apply to new subdivisions as well as other developments. Proposed Ordinance No. 2014-160, revised Quimby fee ordinance, would repeal Section 10.35 of adopted County Ordinance 460.152 as adopted by the City of Menifee and amend the municipal code by adding Chapter 9.55 to require the dedication of land or the payment of fees in lieu thereof or the combination of both for park and recreational purposes as a condition of approval for residential developments projects requiring a tentative map or parcel map pursuant to the Quimby Act. Similarly, proposed Ordinance No. 2014-161 would amend the municipal code by adding Chapter 9.56 to require the dedication of land to require the dedication of land or the payment of fees in lieu thereof or the combination of both for park and recreational purposes as a condition of approval for residential developments projects not requiring a tentative map or parcel map pursuant to the Quimby Act. Commission Chair Rosen asked who makes the distinction regarding if land is dedicated or fees are paid in lieu of. Community Services Director Lennox indicated this is usually a cooperative effort between the developer and City. This can be determined off of a Park Master Plan, and in essence if it determined there is sufficient park land within a specific radius of the development, the City can request in lieu fees instead. City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes October 23, 2014 Page 2 Commission Chair Rosen inquired in the opposite situation, where there is not sufficient park land and the developer preferred to not give any of its land, but instead pay fees, who would make the decision. Community Services Director Lennox indicated typically the Planning Commission would be the first group to review during the tentative tract map stage. Commissioner Giedroyce asked if fees are collected, the money must be spent for parks within the relative proximity of the development. Community Services Director Lennox indicated that there is a nexus area which has to be within the same zone. Interim Community Development Director LeClaire indicated that if you have a development where the development by its nature or by the preference of the developer in lieu fees are collected, and the Park Master Plan identifies the area of the City which needs a specific type of parks, the City can take the fee money collected to purchase land to develop such park. Commission Chair Rosen stated he would be concerned that the money collected from the developer wouldn’t be sufficient to cover the purchase and development of park property at the same time. Interim Community Development Director LeClaire stated the City would have the opportunity through the adoption of the proposed ordinances to require the park as part of the development conditions. Community Services Director Lennox indicated the proposed ordinances provide for a better opportunity to capture costs of developing park land. Community Services Director Lennox also provided an outline of the proposed mitigation fee formula. Commission Chair Rosen stated he is concerned that proposed amounts are based on reality and not arbitrary numbers. Community Services Director Lennox indicated the proposed formulas incorporate real estate costs, material costs and various components to capture full costs of developing park land. The prerequisite for park dedication improvements includes the importance of having a park master plan. The Quimby Act does not allow for the enforcement of park land dedication or collect in lieu fees unless the legislative body has adopted a general plan or has a specific plan for containing policies and standards parks and recreation improvements and the parks and recreation improvements are in accordance with definite principles and standards.