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2021 AGM Minutes

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2021 AGM Minutes 2021 Annual General Meeting 7th February 2021 Patron’s Message What an amazing experience to welcome you all to our 2021 AGM and seminar on Zoom. Sadly, this year, we cannot meet face to face, when I personally enjoy seeing all your beautiful faces and smiles. It is a very challenging situation ahead of us all, to keep our wonderful dancers involved in our beautiful artform, Irish dance, but I feel very confident that together senior members, and the wonderful ideas of newer members, can fulfill all their dreams and aspirations. In these uncertain times, we cannot be certain about when we can have the AIO and Australian championships, due to the pandemic. How this pans out, no one can foresee. Wishing all the very best for the future, stay safe and well. God bless always, your very proud Patron, February 7, 2021 | AIDA Inc. AGM | Online Meeting Janice Currie-Henderson OAM SDCRG Sunday 7th February 2021 Commencing 6:35pm AEDT MINUTES Online: Christine Portbury, Janice Currie-Henderson, Catherine Cosgriff, Teresa Fenton, Chris Carswell, Yvette Jackson, Christine Folan, Jared Ellis, Catherine Poulton, Monica Poulton, Deirdre Murphy, Vicki Lynagh, Margaret Dempsey, Siobhan Collis, Kathleen McAleer, Genevieve Carroll, Gabrielle Hall, Jan Berne, Kate Hartley, Breeda Peirce, Katherine Travers, Eleanor Grose, Fiona Holmes, Bernadette Helbig, Tracey Coutts, Trish Williams, Rebecca O’Connor, Kate Woodward, Eileen Ashley, Cheryl Young, Kelli-Rai Howden, Clare McNeil, Alison Pickett, Vicki Paulin, Conor Ayres, Jackie Miller, Charmaine May, Carmel Doyle, Mark Adams, Cathy Seidel, Eleanor Barrett, Jennifer Bird, Jenny O’Hare, Donna Carey, Mary Kilmurray, Tegan Horwood, Karen Cividin, Samarah Symons, Fiona-Gaye Moore, Jacquie Bigby, Megan Palmer, Hayley Delaney, Sarah Carrington, Liz Gregory, Bronagh Kelly, Louise La Sala, Bronwyn Kelly, Emily Kennedy, Sharon Carey, Corinna Sheary, Xuan Luu, Jackie Gregory, Leanne McCall, Elyse Furlong, Glenys Ritchie, Maggie Gaffney, Kathryn Higgins, Caitlin Ehrich, Martina O’Brien, James McEvoy-May, Melissa Kennedy, Sarah Higgins, Emily Kennedy, Caroline O’Driscoll, Suzanne Cox, Mary Grantham, Stephanie Fereday, Avril Grealish, Caroline McCarthy, Megan Cousins, Kathryn Trenholme, Caitriona Slane, Melissa Kennedy, Jenny O’Neill, Rebecca Connor, Katrina Hawse, (Unknown Phone Number) Apologies: Liz Lewis, Liz Geraghty, Shae Stirling, Ceili Moore, Jonty Moore, Brent Pace, Karen Gordon-Clarek, Christine Ayres, Liam Ayres, Raymond Ayres, Kieran Harvey, Claire Delaney, Conor Hayes, Alison Teese, Louise Hanaphy, Jennifer Devlin, Charlotte Sweeney, Nell Taylor, Bianca Marron, Julie Idema, Emilie Court, Tegan McGregor, Mary McGregor, Roisin Lyons, Clare Earl, Bridget Bazzo, Kirstine Munro, Sheryl Watkins, Leanne McGrath. 1. President/Chairperson's’ Welcome – Christine Portbury SDCRG Christine welcomed members to the first AIDA Inc. online Annual General Meeting and went through all the procedures to be followed this meeting including how to proxy vote. Convention Booklet had been previously sent to the membership and thanks to our Secretary Chris Carswell for putting this together for everyone. 2. Patron’s Welcome – Janice Currie-Henderson SDCRG Janice Currie-Henderson: Welcome to this very different meeting. I have watched everything and attended Zoom meetings throughout the year. It is wonderful to welcome new and old members to this meeting. We have to keep our love of dancing going in these turbulent times. February 2021 | AIDA Inc. AGM | 07.02.2021 February 7, 2021 | AIDA Inc. AGM | Online Meeting 3. 3.1 Appointment of Meeting Host - Chris Carswell ADCRG 3.2 Acceptance of Meeting Procedure to be followed Moved: Kelli Rai Howden Seconded: Catherine Cosgriff All in favour - Carried 4. Confirmation of proxy votes List provided on the screen and discussion took place to confirm this: 39 proxies 5. Any amendments to the Minutes of the previous AGM - Nil 6. Acceptance of the Minutes of the previous AGM Moved: Chris Carswell Seconded: Genevieve Carroll All in favour - Carried 7. Any matters arising out of the Minutes of the previous AGM - Nil 8. Reports – NOTE: All reports to be taken as read. 8.1 President’s Report: Christine Portbury 8.2 Secretary’s Report: Chris Carswell 8.3 CLRG Vice Presidents’ Report: Carmel Doyle and Hilary McKenna 8.4 Treasurer’s Report (including Audited Report & Annual Statement) Report shared on screen. Clarification of some expenses from the 2020 financial year which have either been held over from previous years or still to be claimed from branches. Question regarding $12,000 outstanding which 8.5 State Delegates Reports i) Australian Capital Territory: Monica Simpson ii) New South Wales: Genevieve Carroll iii) Queensland: Kate Hartley iv) South Australia: Kelli-Rai Howden v) Victoria: Gabrielle Hall vi) Western Australia: Eileen Ashley 8.6 Assistant Secretary’s Report: Catherine Poulton 8.7 Assistant Treasurer’s Report: Megan Palmer 8.8 AIDA Committee Reports 8.8.1 Disputes Committee: Genevieve Carroll 8.8.2 Marketing Committee: Chris Carswell 8.8.3 Website Committee: Margaret Dempsey and Jared Ellis February 2021 | AIDA Inc. AGM | 07.02.2021 February 7, 2021 | AIDA Inc. AGM | Online Meeting 8.8.4 Traditional Set Dance Committee: Bernadette Weeks 8.9 Returning Officer: Margaret Dempsey 8.10 Public Officer: Glenys Ritchie Glenys Ritchie: Some issues with our processes due to COVID-19, which have been put to Services NSW. They kept referring us back to our own Constitution with the message that we need to notify any changes/alterations back to the membership should there be any. 9. Any matters arising from Reports - Nil 10. Acceptance of Reports Moved: Donna Reilly-Cannon Seconded: Charmaine May All in favour - Carried 11. Special Resolutions to make changes to the AIDA Inc. Constitution CHANGE TO THE AIDA INC.CONSTITUTION - Resolution to change Clause 15. Electing the National Council as listed below. Moved: Christine Portbury SDCRG Seconded: Donna Cannon-Reilly ADCRG BG Reason for Change – This allows AIDA Inc to use different platforms available for voting online. All in favour/ Motion carried The Motion to read as follows:- 15. Electing the National Council 15.1 A member of the National Council may only be elected as follows: (1) any 2 members of the Association may nominate another member (“candidate”) to serve as a member of the National Council; (2) the nomination must be: (a) in writing; (b) signed by the candidate and the members who nominated him or her; and (c) received at least 14 days before the Annual General Meeting by the person appointed by National Council a s returning officer/s to conduct the election. February 2021 | AIDA Inc. AGM | 07.02.2021 February 7, 2021 | AIDA Inc. AGM | Online Meeting (3) The Council will decide whether the election of the members to the National Council will be carried out by either postal ballot or by vote online. (4) A postal or electronic ballot is to be conducted in accordance with Schedule 3 to the Regulation as set out Item 43 – Conduct of ballots (in written or electronic form). 12. Ratification of AIDA Inc. Council Members (2021 & 2022) Patron – Jan Currie - Henderson SDCRG Founding Member - Catherine Cosgriff SDCRG President – Christine Portbury SDCRG Vice-President 1 – Gabrielle Hall SDCRG Vice-President 2 – Catherine Cosgriff SDCRG Secretary – Christopher Carswell ADCRG Treasurer – Jared Ellis TCRG Assistant Secretary – James McEvoy-May TCRG Assistant Treasurer –Kate Woodward-Queensland State Delegate ACT – Monica Simpson TCRG State Delegate NSW – Genevieve Carroll ADCRG State Delegate Qld – Christine Folan TCRG State Delegate SA – Kelli-Rai Howden ADCRG State Delegate Vic – Conor Jobson ADCRG State Delegate WA – Siobhan Collis TCRG 12.1 Appointment of Assistant Treasurer: Kate Woodard 13. Confirmation of the following AIDA Inc. Roles 2020 13.1 Disputes Committee Chair: TBC 13.2 Webmaster: Margaret Dempsey 14. Acceptance of AIDA Inc. Roles All in favour - Carried 15. Appointments 15.1 Public Officer: Glenys Ritchie 15.2 Auditor: Kevin Jessup (Victoria) 16. Date of next AGM: 26/27 February 2022. Venue/Type of Meeting: TBC February 2021 | AIDA Inc. AGM | 07.02.2021 February 7, 2021 | AIDA Inc. AGM | Online Meeting AGM Concludes: 7.20pm President’s Report As President of the Australian Irish Dancing Association Incorporated, I would like to start by congratulating every teacher in Australia for your dedication and the wonderful ways you engaged your dancers during the pandemic last year. I know that this was a lot of hard work on your behalf and you should be very proud of what you have achieved. Who would have thought when we were in Sydney last February that 12 months later we still have not had the opportunity to meet face to face. 2020 will be forever known as the year we all became experts in Zoom Meetings. This is something that the council has adapted to very well and will be the new norm moving forward which will assist with the Association’s finances. Whilst we were not able to hold our events in 2020 it was pleasing to see our Marketing Committee at work putting together Camp Connect, an online program for our dancers. This type of event does not happen without a lot of work and I would like to thank all the members who volunteered their time to present the different programs to our dancers and the committee members who gave up their time to make sure everything ran smoothly. This resulted in a very successful event. If any member is interested in being part of this committee this year either get in touch with Chris Carswell or myself. The Traditional Set Dance Proficiency Program was introduced by AIDA during “lockdown”. The aim was to encourage teachers to teach the seven Traditional Set Dances to their pupils who in turn would perform in front of another ADCRG and would be awarded a Proficiency Certificate for each dance executed correctly. For dancers who complete all seven Traditional Set Dances they will receive the “Gold Award” and these dancer’s names will be listed on the new AIDA Inc.
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