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Cutting Through Complexity: Managing the Design and Build Contract for CUHK Medical Centre

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Cutting Through Complexity: Managing the Design and Build Contract for CUHK Medical Centre Issue 9 2021 Foresight Innovation Research Sharing Training Cutting through complexity: Managing the design and build contract for CUHK Medical Centre arup.com Foreword Contents Planning, designing and building healthcare facilities in the post-COVID 19 era involves Technical solutions complex infrastructure and operational design considerations. Whether it is managing the design Cutting through complexity: Managing the design 4 and build of a hospital or structurally designing a seismically resilient hospital in an earthquake and build contract for CUHK Medical Centre zone, two recently completed healthcare projects that Arup took part in, both highlighted in this issue, reaffirm that the top priority is to keep medical personnel – and their patients – safe. Chapel of Sound 10 Hospital projects demand a high degree of accuracy in execution. For the CUHK Medical Centre Delivering CCGT power plant for CLP 14 (CUHKMC) in Hong Kong, we adopted a systematic approach to managing the complexity Designing a seismically resilient hospital 18 of planning, design, construction, fit-out, procurement and installation works. In Istanbul, we in Turkey designed the world’s largest base-isolated complex, which comprises more than 2,000 seismic isolators, within an area that has suffered highly destructive earthquakes in the past. Contributing towards Hanoi’s seamless mobility 22 The global health crisis has prompted not only the healthcare industry but also policymakers, planners and building professionals to rethink the design of future healthcare. In a recent Profiles publication, our Foresight team envisions that future healthcare infrastructure, delivery models and services will be made resilient enough to mitigate the effects of climate change while Strategic leader: Raul Manlapig 26 providing more inclusive, accessible services to keep citizens healthy at a lower cost. Listening builds trust: Theresa Yeung 30 An important part of what Arup University has been doing is implementing a learning culture across Arup, which helps drive our business forward and continue to innovate. In this issue, you Foresight and innovation will read about how our training and entrepreneurship programmes encourage Arupians to take Everything you know about healthcare 34 ownership of their learning journey and come up with innovative solutions that work. is about to change Last but never the least, you will read interviews with Raul Manlapig, Director and Head of Competitions drive corporate entrepreneurship 36 Arup Manila, and Theresa Yeung, Director and Head of Arup’s East Asia Planning Team, in which they explain the keys to success of leadership. We hope you will find this issue to be informative and insightful. Research Integrating fire engineering data into 38 interactive platform FIRST is a publication produced by East Asia Arup University (AU) for our clients and partners, exploring design, innovation and technical solutions for the built environment. Structural health monitoring of Stonecutters Bridge 40 It takes its name from the unique model of AU: Foresight, Innovation, Research, Sharing, and Training. Sharing and training If you have any thoughts, questions or comments, we would love to hear back from you KM experts discuss post-COVID innovation 42 at [email protected]. at annual AKIF Learn smart, work smart! 44 3 BACK TO CONTENTS FIRST | Technical Solutions Designing and building hospitals is among Cutting through complexity the most complex types of projects today. The project manager ought to take into consideration complicated building components and systems, Managing the design and build contract for the CUHK Medical Centre diverse stakeholders’ needs, healthcare technology (CUHKMC) requires a systematic and humane approach that accounts for and equipment, specialised functions, different financing methods, as well as building codes and every detail. regulations. All of these complexities require meticulous planning in the early stage while maintaining meaningful, effective communications with all stakeholders during the project’s lifecycle. With the successful delivery of CUHK Medical Centre (CUHKMC) as the Project Management Consultant (PMC), Arup demonstrated its competences in healthcare facility design and build project management in terms of time management, cost control, design quality control and stakeholder communication. Project objectives Apart from building a modern hospital designed with optimal operational flow, patient comfort and safety in mind, the project is also meant to provide an innovative, conducive clinical training environment for medical students of the CUHK. Smart technologies were also deployed to provide About CUHKMC affordable healthcare services to the wider The state-of-the-art private teaching hospital, wholly owned by the Chinese community while meeting stringent regulatory, University of Hong Kong (CUHK), hygiene and safety requirements. provides 516 in-patient beds, 90 day places, 28 operating rooms, 49 Challenges consultation rooms and 16 special medical centres. It comprises 14 storeys with a The timely completion of the project is the primary total CFA of about 100,000 square metres. measure of the project’s success. Many factors The hospital aims to bridge the gap contributed to the complexity of the CUHKMC between Hong Kong’s private and public project. Therefore, we formulated a systematic healthcare services by offering quality healthcare at affordable, transparent project management approach to account for the packaged prices. This hospital is the intricacies and risks, both known and unknown. first smart hospital in Hong Kong and commenced operations in Q1 2021. Design and build procurement route Due to the tight schedule, the client had decided to procure a design and build (D&B) contractor. Since D&B contracts are not commonly used in Hong Kong for private projects, it was a challenge to finalise the procurement approach which best fits this new private teaching hospital. Client: CUHK Medical Centre (CUHKMC) Meeting project deadlines amid crises The restrictions of the Land Lease issued by the Arup’s scope of service: Project management Lands Department and limited funding meant that timely completion within the budget became one of 4 5 BACK TO CONTENTS FIRST | Technical Solutions the key objectives of the client. The social unrest layout design stage, only five key executives were In the tendering exercise, invited tenderers were that broke out in 2019 and the pandemic throughout involved in the discussion process, so that the assessed by their technical competence and 2020 inevitably caused disruptions to construction process was relatively less complicated and the commercial capability at a specific ratio, so that activity. time taken from the start to sign-off by the client the D&B contractor would be selected based on was just two months. their technical experience and track records, rather than the lowest price, which often results in low Diverse stakeholders’ needs In the detailed (1:50) layout design stage, as quality of work, claims and time overruns. As the hospital was designed to suit the operational many as 80 senior staff members from across 20 needs of different clinical and non-clinical departments were involved. To ensure effective departments, the number of end-users with influence communication within a limited time frame, we Effective time and cost management on the design was much more than for other typical presented the drawings produced by the contractor Effective time management ensures the timely facilities. At the CUHKMC, 20 departments with in departmental meetings with the help of visual completion of the project and is one of the most over 80 end-users had to be involved in the design aids, 2D plans, 3D modelling, etc to communicate important factors in hospital projects. After development. A detailed workflow and schedule abstract design ideas and visualise complex learning from the client that the hospital was were required and agreed on with the end-users in dimensions more effectively. In total, we arranged scheduled to open by the end of 2020 (which was order to manage the interfaces at the onset of design about 160 User Related Design Meetings during pushed back to Q1 2021 due to the social unrest stage. the second phase of stakeholder engagement. in 2019 and the pandemic in 2020), we set out a realistic master programme of activities in a short period of time, including the key milestones Outcomes Selection of pre-qualified contractors in two stages for progress tracking. We informed the client A transparent and fair tendering process was Meaningful stakeholder engagement of whether the project was ahead of or behind the topmost concern. Since the costs incurred in For a hospital project that requires the input of schedule on a monthly basis and recommended bidding for a D&B tender may be prohibitive to numerous end-users in the design development, measures to mitigate time-cost overruns. the workflow, timeline and schedule were set out candidates, selection of prequalified contractors and agreed on with all stakeholders from the very was carried out in two stages. The first stage Cost includes the processes involved in planning, beginning throughout the entire design development involved sending an Expression of Interest (EoI) estimating, budgeting, financing, funding, process. to all qualified building contractors. The second managing and controlling costs so that the project stage comprised a detailed technical evaluation, can be completed
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