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The City of Camrose Agenda Regular Council Meeting #4

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The City of Camrose Agenda Regular Council Meeting #4 THE CITY OF CAMROSE AGENDA REGULAR COUNCIL MEETING #4 MONDAY, FEBRUARY 22, 2010 Opening Prayer. 5:00 P.M., Council Chambers. A. ADOPTION OF AGENDA/MINUTES: 1) Adoption of Agenda. 2) Committee of the Whole Meeting held February 8, 2010. 3) Regular Council Meeting #3 held February 8, 2010. B. NEW BUSINESS: (reports/recommendations) 1) Public Hearing — By-Law #2639/10 Amend requirements in issuing Certificates of Conformance, Non- conformance/No Act Certificate Amend corner lot flankage side yard abutting a roadway Amend home occupations in a R1-R1L district. By-Law #2639/10. 2) Rate Increase for Collection and Disposal of Residential Refuse. By-Law #2641/10. 3) 2010 Provincial Budget. 4) Recycling Initiatives — Camrose County. 5) Residential Waste Collection and Diversion Program. 6) Request for Canada Day funding from Canadian Heritage. 7) Approval of Annexation of Lands to the City of Camrose. C. COMMITTEE/DEPARTMENTAL REPORTS: 1) Police Commission — Minutes of January 19, 2010. 2) Social Planning Advisory Committee — Minutes of December 14, 2009. D. CORRESPONDENCE: 1) Letter dated February 9, 2010 from Bill Meade, Assistant Deputy Minister, Director of Law Enforcement re: Prisoner Holding Agreement. 2) Letter dated February 22, 2010 from Minister of Municipal Affairs re: 2010 Municipal Sustainability Initiative. 3) Letter dated February 16, 2010 from the Luke Ouellette, Minister of Transportation re: Federal Gas Tax Fund. COMMITTEE OF THE WHOLE COUNCIL MEETING AGENDA ITEM A-2 FEBRUARY 8, 2010 The Committee of the Whole Council Meeting of the City of Camrose was held in Council Chambers, City Hall on Monday, February 8, 2010 with the following persons in attendance: Council: Mayor C. Mastel; Councillors G. Galenza; I. Nielsen; K. Pratt; W. Throndson; D. Shillington; M. Lindstrand and J. Howard. Absent: Councillor R. Mclsaac. Administration: Manager — B. Hamblin; Manager of Corporate and Protective Services — D. Herle; Manager of Financial Services — D. Urkow; Economic Development Co-ordinator — D. Twomey; City Engineer - T. Gillespie; Municipal Engineer — J. Enarson; Director, Engineering Services - M. Barrett; Police Chief D. Kambeitz; and Community Services Manager - P. Nielsen. Mayor Mastel called the meeting to order at 1:30 pm MOTION #44/10 Moved by Lindstrand - seconded by Nielsen that the agenda of the Committee of the Whole Council Meeting dated February 8, 2010 be approved, as amended, with Agenda Item #3 removed from the in- camera portion of the meeting. MOTION CARRIED. 1. City/County Negotiations Recreation Agreement IDP 2. Land Matters. 3. Presentation and Policy Review of Solid Waste Collection. 4. Personnel/Contract Matters. 5. Springwood Developments Presentation. Councillor Pratt arrived at the meeting at 1:35 pm. MOTION #45/09 Moved by Throndson - seconded by Lindstrand to go in-camera for Agenda Items 1, 2, 4 and 5. MOTION CARRIED. Councilor Throndson left the Council Chambers at 2:35 pm and returned to the Council Chambers at 3:05 pm. MOTION #46/09 Moved by Galenza - seconded by Throndson to leave in-camera at 3:45 pm. MOTION CARRIED. -13- Committee of the Whole Council February 8, 2010 MOTION #47/10 Moved by Howard — seconded by Lindstrand to adopt Agenda Item #3 Presentation and Policy Review of Solid Waste Collection. MOTION CARRIED. 3. Presentation and Policy Review of Solid Waste Collection. M. Barrett, Director, Engineering Services, advised that the contract for solid waste collection will soon be expiring and a review conducted by KC Environmental Group Ltd. was previously approved by Council. Kirstin Castro-Wunsch and Stacey Aidun presented the results of the review. Areas of strength of current City of Camrose processes include the contracting out of the recycling depot operations, strong education programs and the concrete recycling program. The programs of some other communities were reviewed and alternatives and potential action plans and long term strategies were discussed. MOTION #48/10 Moved by Shillington — seconded by Lindstrand that Committee accept this report as information. MOTION CARRIED. Mayor Mastel adjourned the meeting at 4:45 pm and reconvened the meeting at 6:25 pm, following conclusion of Regular Council Meeting #3. 4. Personnel/Contract Matters. MOTION #49/10 Moved by Howard — seconded by Lindstrand motion to go in-camera MOTION CARRIED. MOTION #50/10 Moved by Pratt — seconded by Nielsen to leave in-camera. MOTION CARRIED. Mayor Mastel adjourned the meeting at 6:35 pm MAYOR. MANAGER OF CORPORATE AND PROTECTIVE SERVICES. - 14 - REGULAR COUNCIL MEETING #3 I AGENDA ITEM A-3 I FEBRUARY 8, 2010 The Regular Meeting of Council of the City of Camrose was held in Council Chambers, City Hall on Monday, February 8, 2010 with the following persons in attendance: Council: Mayor C. Mastel; Councillors G. Galenza; I. Nielsen; K. Pratt; W. Throndson; D. Shillington; M. Lindstrand and J. Howard. Absent: Councillor R. Mclsaac. Administration: Manager — B. Hamblin; Manager of Corporate and Protective Services — D. Herle; City Engineer — T. Gillespie; Director of Planning and Development — B. Hisey Mayor Mastel called the meeting to order at 5:00 pm and Pastor Morris offered a prayer. A-1 and A-2 ADOPTION OF AGENDA/MINUTES: Adoption of Agenda MOTION #51/10 Moved by Lindstrand - seconded by Howard that the agenda of Regular Council Meeting #3, dated February 8, 2010, be approved, as circulated. MOTION CARRIED. Adoption of Minutes MOTION #52/10 Moved by Pratt - seconded by Throndson that the minutes of Committee of the Whole Council Meeting held January 25, 2010 be approved, as circulated. MOTION CARRIED. MOTION #53/10 Moved by Nielsen - seconded by Pratt that the minutes of Regular Council Meeting #2 held January 25, 2010 be approved, as circulated. MOTION CARRIED. MOTION #54/10 Moved by Galenza - seconded by Howard that the minutes of Committee of the Whole Council Meeting held February 1, 2010 be approved, as circulated. MOTION CARRIED. B-1 CITY OF CAMROSE AND CAMROSE COUNTY INTERMUNICIPAL DEVELOPMENT PLAN: City Manager B. Hamblin advised that when the City of Camrose and Camrose County entered into a Memorandum of Understanding (MOU) with respect to the proposed annexation, that one part of the MOU specified that the City and County would work together on an Intermunicipal Development Plan (IDP). The respective Council's appointed Councillors to the 1DP Committee and Stantec was retained as a consultant for the process. Negotiations took place with eventual agreement on the contents of the IDP. The City Manager provided an overview of the IDP and reported that this is the framework of a planning document that will help guide the City and County into the future. Councillor Throndson, a member of the Committee, advised that the agreement drafted is a win/win situation for both municipalities and that the IDP will require further discussion on each issue that comes up in the future. Councillor Throndson advised that the IDP will assist the City of Camrose in an orderly and logical growth for the future. -15- Regular Council Meeting #3 February 8, 2010 B-1 CITY OF CAMROSE AND CAMROSE COUNTY INTERMUNICIPAL DEVELOPMENT PLAN: .. continued .. Councillor Galenza, also an IDP Committee member, reported that this document is a framework to allow further discussions and detailed discussions between the City and County on development matters. He advised that both Council's were determined to work together on the IDP. Mayor Mastel thanked both the County Council IDP Committee members, as well as the City Council IDP members for their work and commitment on this important initiative. MOTION #55/10 Moved by Shillington - seconded by Nielsen that City Council approve, in principle, the terms of the draft Intermunicipal Development Plan attached to this report and presented by the City's IDP Committee and that the draft Plan be presented for public consultation. MOTION CARRIED. B-2 CITY ENGEER - RESIGNATION: City Manager B. Hamblin advised that City Engineer Ted Gillespie has recently announced his resignation to accept the position of City Manager in Wetaskiwin. Mr. Gillespie was thanked for his dedicated service over the past 29 + years. MOTION #56/10 Moved by Galenza - seconded by Howard that Council thank City Engineer Ted Gillespie for his 29 years of dedicated service to the City of Camrose. MOTION CARRIED. B-3 OHATON WATER SYSTEM AND BRAIM WATER AND SEWER MAINTENANCE AGREEMENTS: City Engineer T. Gillespie advised that Camrose County has requested that the City maintain the recently constructed water and sanitary utilities in Braim and Ohaton with the Agreement stipulating this be done on the basis of full cost recovery for the provision of the services. MOTION #57110 Moved by Throndson - seconded by Pratt that Administration be authorized to enter into agreements with Camrose County to supply water and sewer utility maintenance services to the Subdivision of Brain and water utility maintenance services to the Rural Residential of Hamlet of Ohaton. MOTION CARRIED. B-4 ASSESSMENT REVIEW BOARD BILL 23 MUNICIPAL GOVERNMENT AMENDMENT ACT, 2009: Manager of Corporate and Protective Services D. Herle reviewed the changes in structure of the assessment complaint and board composition as a result of the passage of Bill 23. MOTION #58/10 Moved by Throndson - seconded by Galenza that the Administration prepare bylaw(s) for the composition of a Local Assessment Review Board and a Composite Assessment Review Board and that Option #3 as outlined in this report is supported in principle. MOTION CARRIED. -16- Regular
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