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Alameda County Civil Service Rules

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Alameda County Civil Service Rules County of Alameda C I V I L S E R V I C E C O M M I S S I O N Civil Service Rules T A B L E O F C O N T E N T S PAGE Rules and Procedures............................................................................................................................. 8 Definitions .............................................................................................................................................. 9 Jurisdiction............................................................................................................................................ 12 Organization and Administration ...................................................................................................... 13 Classification......................................................................................................................................... 16 Examination Announcements, Applicants, Applications.................................................................. 20 Examinations........................................................................................................................................ 23 Employment Lists................................................................................................................................. 30 Certification .......................................................................................................................................... 35 Appointments ....................................................................................................................................... 41 Probationary Period ............................................................................................................................. 44 Reduction in Force................................................................................................................................ 50 Disciplinary Action.............................................................................................................................. 54 Administrative Appeals ....................................................................................................................... 60 Miscellaneous Personnel Transactions ............................................................................................... 62 Index...................................................................................................................................................... 65 The information previously included on pages 1 through 6 is contained in the Alameda County Charter. These pages have been omitted from these rules because it is a duplication of information. -7- SECTIONS OF CHAPTER 2, ARTICLE 4 OF THE ORDINANCE CODE OF ALAMEDA COUNTY, BASED ON SECTIONS OF THE CIVIL SERVICE ENABLING ORDINANCE 162 OF THE BOARD OF SUPERVISORS THAT PROVIDE FOR APPOINTMENT PROCEDURES NOT INCLUDED IN THE ALAMEDA COUNTY CHARTER PROVISIONS. PROVISIONAL APPOINTMENTS 2-272. ...Each county or township officer, Board or Commission may appoint any person without reference to the eligible civil service list to fill a vacancy in the classified civil service in the office or department of the officer, Board or Commission whenever no examination has ever been held for the position or whenever there is no eligible civil service list for the position. 2-273. ...Persons appointed pursuant to section 2-272 shall serve until an eligible civil service list for the position is created and an appointment made therefrom, but in no event to exceed thirty (30) days after the eligible list is created. EMERGENCY APPOINTMENTS 2-274. ...In case of an emergency where an appointment to fill a position in the classified civil service must be made forthwith and pending certification and appointment from the civil service eligible list, an appointment to fill the position may be made without regard to the civil service eligible list. 2-275. ...Persons appointed pursuant to Section 2-274 shall serve only until an appointment from the appropriate eligible civil service list can be made, and in no case longer than ten (l0) days. 2-276. ...Sections 2-272 and 2-274 shall not be construed as authorizing successive emergency appointments. -8- RULES AND PROCEDURES 1000 Authority to Adopt Rules Under the authority of Section 43 of the Charter of the County of Alameda, the Alameda County Civil Service Commission hereby prescribes and adopts these rules. 1004 Purpose These rules are prescribed to carry out the purposes and intent of the civil service provisions of the Charter and of its enabling ordinance and to provide a system of effective personnel administration within the scope of those provisions. To this end these rules shall be liberally construed. 1008 Continuing Provisions The provisions of these rules, insofar as they are substantially the same as rules of the Commission superseded hereby and relating to the same subject matter, shall be construed as restatements and continuations and not as new enactments. Rights, privileges, and remedies accrued under any rules superseded by these rules are continued in full force and effect. 1012 Amendments to Rules The Commission may amend these rules at any time after due notice and hearing thereof. Due notice shall be given by posting the proposed amendment on the official website of the County Human Resource department and sending notice to County operating departments and recognized employee organizations at least ten business days prior to the date the hearing will be held and final action taken. All rules and amendments shall become effective on the date of their adoption by the Commission. Following adoption, updated rules shall be made available on the official website of the County Human Resource department and notice of the rules that have been changed shall be posted in the Commission’s minutes. Amended 1/19/05 1016 Procedures The Commission may, from time to time without prior notice, establish procedures and change its established procedures for the purpose of regulating the administration of its functions under these rules. 1020 Procedures Manual The Commission shall prepare, distribute to operating departments, and keep current a procedures manual, as an aid in conducting personnel transactions between the departments and the Commission's office. Such manual shall include copies of prescribed forms and detailed instructions in their use. -9- DEFINITIONS 1050 Terms and Definitions The following terms, whenever used in these rules, shall be construed as defined below unless the context clearly indicates otherwise: Allocation: The determination of the class to which a position belongs and the assignment of a position to an appropriate class. Applicant: A person who has made formal application to take a civil service examination. Appointment: The offer to a person and his/her acceptance of a position in accordance with the provisions of these rules. Board: The Board of Supervisors of Alameda County. Candidate: A person who has been admitted to an examination. Certification: The submission of names of eligibles from the appropriate eligible list by the Director of Personnel to the requisitioning department head. Charter: The Alameda County Charter. Class: One or more positions sufficiently similar as to duties and responsibilities that the same title, the same minimum requirements, the same tests of fitness, and the same schedule of compensation may be applied. Classification: The process by which a class is established and by which its level in the schedule of classes is determined. Classification Plan: The current schedule of classes established by the Civil Service Commission and approved by the Board of Supervisors. Class Series: A number of classes related to one another in terms of ascending difficulty and responsibility of work within the same occupational field. Class Specification: The official description of a class adopted by the Commission. Commission: The Alameda County Civil Service Commission. County: The County of Alameda. -10- 1050 Terms and Definitions (continued) Department: An administrative branch of the Alameda County government. The term department shall be construed to be synonymous with the terms office, board, commission, court, agency, institution, or with any other term designating a branch of County government. Department Head: The head of a County department charged with the responsibility for the work of the department and for the performance of employees of the department and who has the power, by law or legally delegated authority, to make appointments to and removals from positions in the classified service in accordance with the provisions of the Charter and these rules. The term department head shall be construed to be synonymous with the terms appointing authority, or any other title used to designate the head of a department as defined herein. Director: The Director of Personnel of the Alameda County Civil Service Commission. Eligible: Any person whose name is on an employment list. Employment List: A list of persons qualified for employment or reemployment in a class. Employee: A person legally holding a position or office in the classified service. Examination: Any test or group of tests to determine the fitness and relative ability of persons seeking employment or promotion in the classified service. Lay-off: Termination of the service of an employee without fault on his/her part. Level: The degree of relationship which one class bears to other classes in the classification plan. Position: A group of current
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