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Publishing in Academic Journals Tips to Help You Succeed

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Publishing in Academic Journals Tips to Help You Succeed Publishing in academic journals Tips to help you succeed Barry Clarke Managing Director, Asia Pacific Information Classification: General Origins of journal publishing Information Classification: General Birth of Academic Publishing - Oldenburg Principles 1665 Henry Oldenburg, Royal Society Philosophical Transactions. Criteria for the “minutes of science”: • Registration: the priority and ownership of research work by a particular author. • Evaluation and certification: quality control through peer review and rejection. • Dissemination: spreading the authors’ claims to peers through the journal network. • Archiving: a permanent record of the work. Information Classification: General Publishing landscape today 10000 publishers 5000 indexed in Scopus 33100 active English language, peer reviewed journals 7-8 million researchers Due to increase in R&D investment Over 3 million articles a year These numbers are increasing Information Classification: General Article ‘journey’ Pre- Submission Acceptance Publication Post Peer review Production submission (AO) (AM) (VoR) Publication • AO = Author’s Original / Author Version / Preprint – the version of the article initially submitted to the journal • AM = Accepted Manuscript / Postprint – the version of an article which has been through peer review and been accepted for publication • VoR = Version of Record – the final published version of an article, including all typesetting, copy-editing, and reference linking. Can include links to subsequent errata or retraction notices, comments, replies, supplemental data, etc. Information Classification: General Choosing the right journal Information Classification: General Know your audience Tip 1: A journal article is not a magazine article, a book manuscript or your PhD thesis (but you could write a book review…) Q. Do you: A) Write your article for a specific journal? B) Write your article first and then find a journal that’s most suitable? A) Be in the minority: 30% of authors write for a specific journal, 70% write the article and panic. Information Classification: General Why you should read a journal’s ‘Aims & Scope’ The ‘Aims & Scope’ will help you understand what the journal is about, and who it is for. Find it on the journal page on tandfonline.com Information Classification: General Know your audience Tip 2: You are joining a conversation with other contributors. Research the journals in your field: ✓ Visit your university library ✓ Look at publisher and journal websites ✓ Talk to your peers ✓ Pick your type: generalist or niche, international or region specific? ✓ Read (and understand) the journal’s Aims and Scope ✓ Check www.sherpa.ac.uk/romeo Information Classification: General Know your audience Tip 3: Ask the right questions and know the right answers. Who, or what, is the journal’s: • Editor? • Editorial board? • Publisher? • Authors? • Society affiliation? • Readership? • Online/print? • Impact Factor? • Peer review? • Submission process? • Open Access policy? Information Classification: General A snapshot of Information Classification: General 1. Making content freely available online to read. Meaning your article can be read by anyone, anywhere. 2. Making content reusable by third parties with little or no restrictions. Information Classification: General “OA” Definitions at Taylor & Francis Gold Open Access • Publication of the final article (Version of Record) • Article is made freely available online, after payment of article publishing charge (APC) Green Open Access • Archiving / deposit of an (earlier version of an) article in a repository (Author Accepted Manuscript) Information Classification: General Think. Check. Submit. • A publishing industry initiative which aims to help you make informed choices, and choose trusted journals to publish your research • Provides you with a toolkit to assess whether the journal you plan to submit to is appropriate for your work, and is also a respected, reputable journal www.thinkchecksubmit.org Information Classification: General Key resources www.doaj.org www.oaspa.org www.publicationethics.org These organisations share transparency criteria for membership Information Classification: General 4 reasons to publish OA 1. Increased discoverability: anyone can read (and cite) your work. 2. Reaching beyond academia: it can be easily accessed by people outside your research field, and outside the scholarly community. 3. Highlighting your work: you can share and post your final published article (the Version of Record) anywhere. 4. Ownership: You retain the copyright to your work. Information Classification: General Writing for a journal Information Classification: General Think like an editor “...I think authors need to think ‘what is it like to be an editor of a journal? How many papers is the Editor receiving per day, per week? What is going to actually make the journal pay attention to my paper?” Monica Taylor, former editor of the Journal of Moral Education Information Classification: General Do: Don’t: ✓ Look at published papers × Overlook the title ✓ Fit the Aims & Scope × Rush the abstract × Dismiss the Instructions for Authors ✓ Format your article to the journal × Ignore the bibliography ✓ Know where or who to submit to × Leave acronyms unexplained ✓ Check spelling and grammar × Forget to clear any copyright ✓ Consider English ‘polishing’ × Miss out attachments (figures, tables, ✓ Ask a colleague to read it images) × Send the incorrect version of your paper Information Classification: General Instructions for Authors Information Classification: General Your title and abstract Your title and abstract are key windows into your article: • Put what’s new / what makes it different at the start • Think about how someone will search for your research – what search terms will they use? • Use these in your title and abstract to make your article more discoverable (search engine optimization). • Use clear, concise language that could be understood by someone outside of your field. • Draw out the main issues you are looking to address in both the title and abstract (but be brief!). Information Classification: General 22 Publishing Ethics: the essentials Rights and permissions • If an author is using material already published, or data sets gathered by someone else, it is essential to check that the author has gained permission to use these in their article; and that they are cited accordingly • Need to be wary of self-plagiarism and plagiarism Reproducibility • results and data on which claims are based, should be accurate and reproducible Sharing • Authors need to understand how and when they can share the correct version of their work, and after any given embargo period Information Classification: General Best Practice: Authorship Co-authors must meet the following criteria: • Have made a significant contribution to the work reported, in terms of research conception or design, and/or acquisition of data, and/or the analysis and interpretation of data; • Are responsible for drafting, writing, and revising the article, or checking and confirming the article prior to submission; • Approve the final version of the article prior to submission; are aware and approve that the final version of the article has been submitted; • Share responsibility and accountability for the results Information Classification: General 24 Best Practice: Attribution and re-use • Where text is quoted verbatim from another source, this needs to be clearly identified using quotation marks around the text concerned. • The source of the quotation needs to be attributed and referenced clearly within the text and in Reference section. • Author must have obtained permission from the original publisher and rightsholder when using previously published figures or tables. Information Classification: General Your submission checklist ✓ A title page file with the names of all authors and co- authors ✓ Main document file with abstract, keywords, main text and all references ✓ Figure, image or table files (with permission cleared) ✓ Any extra files, such as your supplemental material ✓ Biographical notes ✓ Your cover letter Information Classification: General What is peer review? Allows an author’s research to be evaluated and commented upon by independent experts. Which can take different forms: • Single-blind review: where the reviewer's name is hidden from the author. • Double-blind review: where the reviewer's name is hidden from the author and the author's name is hidden from the reviewer. • Open review: where no identities are concealed. • Post-publication review: where comments can be made by readers and reviewers after the article has been published. Every article published in a Taylor & Francis journal goes through rigorous peer review. Information Classification: General Stages of peer review Editor receives Accept manuscript & Sent out to Minor amendments makes an initial reviewers Major amendments assessment Reject Proofing and Feedback to Amend production author Article published Information Classification: General Top ten reasons for rejection (what to avoid) 1. Sent to the wrong journal, doesn’t fit the aims and scope, or fails to engage with issues addressed by the journal. 2. Not a true journal article (i.e. too journalistic or clearly a thesis chapter or consultancy report). 3. Too long/too short. 4. Poor regard of the journal’s conventions, or for academic writing generally. 5. Poor style, grammar, punctuation or English. 6. No contribution to the subject. 7. Not properly contextualised. 8. Poor theoretical
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