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Parks Recreation and Heritage Forum Agenda

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Parks Recreation and Heritage Forum Agenda I hereby give notice that an ordinary meeting of the Parks Recreation and Heritage Forum will be held on: Date: Tuesday, 14 August 2012 Time: 1.00pm Meeting Room: Reception Lounge Venue: Auckland Town Hall 301-305 Queen Street Auckland Parks Recreation and Heritage Forum OPEN AGENDA MEMBERSHIP Chairperson Cr Sandra Coney, QSO Deputy Chairperson Cr Wayne Walker Members Mr James Brown Cr Alf Filipaina Cr Hon Chris Fletcher Cr Michael Goudie Cr Ann Hartley, JP Cr Mike Lee Ms Anahera Morehu Cr Dick Quax Cr Noelene Raffills, JP Cr Sir John Walker, KNZM, CBE Cr Penny Webster Ex Officio Mayor, Len Brown, JP Deputy Mayor, Penny Hulse Ex Officio (without All other Councillors voting rights) Independent Maori Chairperson, Independent Maori Statutory Board, Mr David Taipari Statutory Board Alternate (Quorum 6 members) Elaine Stephenson Committee Secretary 9 August 2012 Contact Telephone: (09) 373 6328 Email: [email protected] Website: www.aucklandcouncil.govt.nz Parks Recreation and Heritage Forum 14 August 2012 ITEM TABLE OF CONTENTS PAGE 1 Apologies 5 2 Declaration of Interest 5 3 Confirmation of Minutes 5 4 Petitions 5 5 Public Input 5 5.1 Auckland Library Heritage Trust 5 5.2 Friends of Mangawhau 5 5.3 Weed Management Advisory 6 6 Local Board Input 6 6.1 Waitakere Ranges Local Board 6 7 Extraordinary Business 6 8 Notices of Motion 7 9 Auckland Libraries Regional Heritage Collections 9 10 Update on the development of Auckland Council’s weed management policy 19 11 Local Board engagement in decision making allocation for parks services 31 12 Proposed Memorandum of Understanding between Auckland Council and the Department of Conservation 35 13 The use of cholicalciferol in urban areas 43 14 Opportunities for Volunteer expansion and enhancement 49 15 Kauri Health in the Hunua Ranges Regional Parkland 69 16 Delegation of Parking Enforcement – Dove-Myer Robinson Park 93 17 Manager Heritage Unit - Monthly Report 103 18 Manager Regionwide, Community Policy and Planning - Monthly Report 115 19 Manager Environmental Services - Monthly Report 123 20 Manager Parks, Sports & Recreation - Monthly Report 127 21 Consideration of Extraordinary Items PUBLIC EXCLUDED 22 Procedural Motion to Exclude the Public 131 C1 Acquisition of Land in Mt Albert for Open Space 131 C2 Kennedy Park - open space acquisition update 131 C3 Retain land in council ownership, Whangaparaoa 131 Page 3 Parks Recreation and Heritage Forum 14 August 2012 1 Apologies An apology from Member Anahera Morehu has been received. 2 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3 Confirmation of Minutes That the minutes and confidential minutes of the Parks Recreation and Heritage Forum held on Tuesday, 12 June 2012, be confirmed as a true and correct record. 4 Petitions At the close of the agenda no requests for petitions had been received. 5 Public Input Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker. 5.1 Auckland Library Heritage Trust Purpose 1. Colin Davis, Chair of the Auckland Library Heritage Trust will be present to address the meeting regarding the Auckland Libraries Regional Heritage Collections Recommendation/s a) That the Parks, Recreation and Heritage Forum resolves: i) That the presentation be received. 5.2 Friends of Mangawhau Purpose 1. Kit Howden, Chair of Friends of Mangawhau, will be present to address the meeting regarding a parks ranger service for the volcanic cones. Recommendation/s a) That the Parks, Recreation and Heritage Forum resolves: i) That the presentation be received. Page 5 Parks Recreation and Heritage Forum 14 August 2012 5.3 Weed Management Advisory Purpose 1. Dr Meriel Watts and Ms Hana Blackmore, representing the Weed Management Advisory, will be present to address the meeting regarding the development of Auckland Council’s Weed Management Policy. Recommendation/s a) That the Parks, Recreation and Heritage Forum resolves: i) That the presentation be received. 6 Local Board Input Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda. 6.1 Waitakere Ranges Local Board Purpose 1. Denise Yates, Chair of the Waitakere Ranges Local Board and Neil Henderson, Board member, will be present to address the meeting regarding the development of Auckland Council’s Weed Management Policy. Recommendation/s a) That the Parks, Recreation and Heritage Forum resolves: i) That the presentation be received. 7 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the public,- Page 6 Parks Recreation and Heritage Forum 14 August 2012 (i) The reason why the item is not on the agenda; and (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) That item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.” 8 Notices of Motion At the close of the agenda no requests for notices of motion had been received. Page 7 Parks Recreation and Heritage Forum 14 August 2012 Auckland Libraries Regional Heritage Collections File No.: CP2012/12745 Item 9 Executive Summary The purpose of this report is to provide an informative summary of the Auckland Libraries regional heritage collections, as requested by the Forum Chair. Auckland Libraries owns unique documentary heritage collections, which contribute significantly to the cultural, educational, heritage and economic life of the Auckland region and New Zealand, and which are also of international significance. The heritage collections of Sir George Grey Special Collections and the four Auckland Research Centres include printed collections of rare books, manuscripts, ephemera, photographs, maps, music, oral histories, community archives and family & local history collections, as well as many heritage databases. The Grey Māori Manuscripts have been recognised by the UNESCO Memory of the World programme. The regional heritage collections are the responsibility of the Governing Body. The documentary heritage collections of Auckland Libraries are referenced in the Auckland Plan in Strategic Direction 3 Arts and Culture in paragraph 304. Heritage collections appreciate in value over time and therefore their development through acquisition is not funded by council through depreciation. The Auckland Library Heritage Trust established in 1991 to support and promote the Sir George Grey Special Collections has raised over $1 million in grant applications for digitisation, preservation and indexing projects. The collections face a number of challenges, including storage, awareness and promotion. There is a tendency in council documents to define heritage as natural, built and cultural, and a risk that documentary heritage is overlooked as a result. Auckland Libraries is working proactively with Regional Facilities Auckland and institutions that own significant documentary heritage collections to discuss future development possibilities. These include joint promotion, storage and digitization opportunities. Other possibilities include the establishment of a shared Heritage Centre; a foundation to support benefactors and donors of heritage collections and archives so that key collections remain in Auckland; and a shared collection store with appropriate environmental controls and facilities for the preservation of heritage collections. Recommendation/s a) That the Auckland Libraries’ regional heritage collections report be received. Background Significance Auckland Libraries owns unique documentary heritage collections which contribute significantly to the cultural, educational, heritage and economic life of the region and its people (as acknowledged in the Auckland Plan), and have broader resonance for the nation and international audiences. These heritage collections also form of the Council’s strategic assets1. 1 Auckland Council, Amendments to Auckland Council’s Long-term Plan 2010-2019, p.54 Auckland Libraries Regional Heritage Collections Page 9 Parks Recreation and Heritage Forum 14 August 2012 The heritage collections are varied and include printed collections, manuscripts, ephemera, photographs, maps, music, oral histories, community archives and family and local history collections. Item 9 Auckland Libraries develops and collects, preserves in perpetuity and provides access to these heritage collections for current and future generations. It preserves past memories and stories of the region and records the diverse heritage that makes up Auckland.
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