TOWN OF NORMAL CITY HALL NORMAL, ILLINOIS PHONE: 454-2444
PROPOSED AGENDA FOR TOWN COUNCIL MEETING July 20, 2009 7:00 p.m.
5:30 p.m. Tour of Normal Marriott Hotel and Conference Center 6:40 p.m. Presentation of Harmon Arts Grants 6:50 p.m. Regular Meeting of the Normal Local Liquor Commission 7:00 p.m. Public Hearing Pertaining to an Annexation Agreement Regarding a 106.48 +/- Acre Tract Located at the Southeast Corner of Raab and Hershey (Schaefer Farm)
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. OMNIBUS VOTE AGENDA (All items under the Omnibus Vote Agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which event, the item will be removed from the Omnibus Vote Agenda and considered as the first item after approval of the Omnibus Vote Agenda.)
A. Approval of the Minutes of the Regular Meeting of July 6, 2009
B. Approval of Town of Normal Expenditures for Payment as of July 15, 2009
C. Motion Authorizing Staff to Purchase Landscape Plantings in an Amount Not to Exceed $15,000 for the Uptown Streetscape on North Street from Fell Avenue to the Uptown Circle
D. Motion to Award the Bid for a Water Department Service Truck with Utility Body to Mangold Ford Mercury in Eureka, IL at a Net Cost of $31,403
E. Motion to Waive the Formal Bidding Process and Accept a Quotation from Rowe Construction Co. to Complete Street Pavement Repairs on Claremont Commons and East Raab Road for the Total Amount of $37,115.80
F. Motion to Waive the Formal Bidding Process and to Authorize Staff to Execute a Supplemental Agreement with Cotter Consulting Incorporated for Enhanced Commissioning Services for the Multi-Modal Transportation Center Project in the Amount of $85,705 and Approval of an Associated Budget Adjustment
G. Resolution Authorizing a Supplemental Agreement with Hoerr Schaudt Landscape Architects L.L.C. for the Design of the Gateway Plaza in the Amount of $53,750 and Authorizing a Budget Adjustment of $3,750
H. Resolution Authorizing a Supplemental Agreement with RATIO Architects for Additional Architectural Design Services Related to Adding an Additional Floor of Office Space, One Level of Parking Deck and Interior Design for the Multi-Modal Transportation Center Project in the Amount of $645,000 and Approval of an Associated Budget Adjustment
I. Resolution Authorizing the Release of Executive Session Minutes
J. Resolution Authorizing Execution of a License Agreement with Maggie Miley’s to Occupy the Alley for a Rear Patio
K. Resolution Conditionally Approving a Site Plan for Bloomington-Normal Public Transit System
5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA
GENERAL ORDERS
6. Resolution Authorizing the Execution of an Annexation Agreement with iDev, LLC (106.48 +/- Property at the Southeast Corner of Raab and Hershey – Schaefer Farm)
7. Ordinance Annexing Property to the Town of Normal – iDev, LLC (Schaefer Farm)
8. Ordinance Rezoning Property in the Town of Normal – iDev, LLC (Schaefer Farm)
9. Resolution Authorizing the Execution of an Agreement with the Illinois Department of Transportation to Use $1,414,977 in Federal American Recovery and Reinvestment Act Urban Funds for the Virginia Avenue Bridge Replacement Project
10. Supplemental Resolution Appropriating $275,500 of Motor Fuel Tax Funds for the Replacement of the Virginia Avenue Bridge over Sugar Creek East of Main Street
11. Resolution Conditionally Accepting a Bid from Industrial Construction Services for the Water Treatment Plant Filter Replacement Project at a Total Cost of $1,325,900 Including Alternate A
12. Ordinance Amending Division 7 of the Municipal Code – Water Rates and Fire Protection Charge
NEW BUSINESS
13. Motion to Receive and Accept the Bicycle/Pedestrian Master Plan as Prepared by Alta Planning + Design
14. Motion Accepting Report and Approving Recommendations of the Uptown Parking Management Committee for the Beaufort Street Parking Deck
CONCERNS
ADJOURNMENT
ADDENDUM
Minutes of the July 9, 2009 Planning Commission Meeting TOWN COUNCIL ACTION REPORT
July 16, 2009
Public Hearing Pertaining to an Annexation Agreement Regarding a 106.48 +/- Acre Tract Located at the Southeast Corner of Raab and Hershey (Schaefer Farm)
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
BACKGROUND
State law requires that the corporate authorities convene a public hearing on all annexation agreements prior to the formal consideration by the elected body. Therefore, it would be in order for the Town Council to convene a public hearing on a proposed annexation agreement pertaining to a 106.48 +/- acre parcel located at the Southeast Corner of Raab and Hershey. The property is contiguous to the existing corporate boundaries on three sides.
DISCUSSION/ANALYSIS
Staff recommends that the Town Council convene the public hearing and accept public testimony concerning the proposed annexation agreement. Once all testimony has been received, it would be in order for the Town Council to close the hearing. There are three items pertaining to the proposed annexation agreement and land use matters included in your regular meeting agenda under General Orders: 1) a resolution authorizing the execution of the annexation agreement, 2) an ordinance annexing the property, and 3) an ordinance rezoning the property.
Omnibus Vote
MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, JULY 6, 2009.
1. CALL TO ORDER:
Mayor Chris Koos called the Regular Meeting of the Normal Town Council to order at 7:00 p.m., Monday, July 6, 2009.
2. ROLL CALL:
The Clerk called the roll with the following persons physically PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, Jason Chambers, and Cheryl Gaines. Also present were City Manager Mark Peterson, Assistant City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs. ABSENT: None.
3. PLEDGE OF ALLEGIANCE:
Mayor Koos led the Pledge of Allegiance to the Flag.
4. OMNIBUS VOTE AGENDA:
Mayor Koos excused himself from voting on any expenses he may have incurred while performing his Mayoral duties. Councilmember Reece excused herself from voting on any bills submitted by BroMenn Healthcare and from voting on Item J.
Items M and O were removed from the Omnibus Vote Agenda.
MOTION:
Councilmember Gaines moved, seconded by Councilmember Reece, the Council Approve the Omnibus Vote Agenda.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
A. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 15, 2009: Omnibus Vote.
B. APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS OF JULY 1, 2009: Omnibus Vote.
C. MOTION APPROVING THE PURCHASE OF A VEHICLE FOR THE FIRE DEPARTMENT: Omnibus Vote.
D. MOTION TO APPROVE THE RECOMMENDED EXPENDITURES FOR THE ANNUAL HARMON ARTS GRANT PROGRAM: Omnibus Vote.
COUNCIL MINUTES -2- JULY 6, 2009
E. MOTION INITIATING VARIOUS AMENDMENTS TO THE ZONING CODE – SEC. 15.7 (OFF-STREET PARKING AND LOADING REGULATIONS): Omnibus Vote.
F. MOTION TO WAIVE THE FORMAL BIDDING PROCESS AND APPROVE THE PURCHASE OF A 100HP MOTOR AND VARIABLE FREQUENCY DRIVE FROM DECATUR INDUSTRIAL ELECTRIC: Omnibus Vote.
G. RESOLUTION AUTHORIZING EXECUTION OF A SETTLEMENT AGREEMENT BETWEEN THE TOWN OF NORMAL AND THE PROPERTY OWNERS AT 702 S. FELL AND AN ASSOCIATED BUDGET ADJUSTMENT: Resolution No. 4382: Omnibus Vote.
H. RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH MCLEAN COUNTY FOR ANIMAL WARDEN SERVICES: Resolution No. 4383: Omnibus Vote.
I. RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT WITH MCLEAN COUNTY FOR ANIMAL SHELTER SERVICES: Resolution No. 4384: Omnibus Vote.
J. RESOLUTION AUTHORIZING AN EMPLOYEE WELLNESS SERVICES CONTRACT WITH BROMENN HEALTHCARE HOSPITALS: Resolution No. 4385: Omnibus Vote.
K. RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT FOR INTERVENTION BEFORE THE ILLINOIS COMMERCE COMMISSION IN AMEREN ELECTRICITY CASES: Resolution No. 4386: Omnibus Vote.
L. RESOLUTION TO APPROVE 2009 HOURLY RATES AND DIRECT COSTS FOR ENGINEERING SERVICES FROM THE FARNSWORTH GROUP; LEWIS, YOCKEY & BROWN, INC.; CLARK-DIETZ, INC.; AND HANSON PROFESSIONAL SERVICES, INC.; Resolution No. 4387. Omnibus Vote.
N. RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING AN AMENDED FINAL DEVELOPMENT PLAN FOR THE SHOPPES AT COLLEGE HILLS PLANNED UNIT DEVELOPMENT – BEAUTY BRANDS: Resolution No. 4388: Omnibus Vote.
P. ORDINANCE AMENDING SECTION 18.1-17 OF THE TOWN PERSONNEL CODE REGARDING VACATION LEAVE ACCRUAL: Ordinance No. 5272: Omnibus Vote.
Q. ORDINANCE AMENDING THE FY 2008-2009 OPERATING AND CAPITAL IMPROVEMENTS BUDGET: Ordinance No. 5273: Omnibus Vote.
COUNCIL MINUTES -3- JULY 6, 2009
5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA:
M. RESOLUTION ACCEPTING WARRANTY DEED – BIG TIGER ENTERPRISES, LLC – FRANKLIN HEIGHTS SUBDIVISION: Resolution No. 4389:
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Scott, the Council Adopt a Resolution Accepting a Warranty Deed – Big Tiger Enterprises, LLC – Franklin Heights Subdivision.
Councilmember Fritzen posed questions for clarification purposes concerning the lift station, which questions were responded to by City Manager Mark Peterson.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
O. ORDINANCE AMENDING SECTION 4.7(D) OF THE MUNICIPAL CODE OF THE TOWN OF NORMAL REGARDING SALE OF ALCOHOL ON TOWN PROPERTY: Ordinance No. 5274:
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Reece, the Council Approve an Ordinance Amending Section 4.7(D) of the Municipal Code of the Town of Normal Regarding Sale of Alcohol on Town Property.
Councilmember Fritzen requested clarification on the ordinance, which questions were responded to by City Manager Mark Peterson and Corporation Counsel Steve Mahrt.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
GENERAL ORDERS
6. RESOLUTION APPROVING A WAIVER FROM THE UPTOWN DESIGN REVIEW CODE, CHAPTER 15, DIVISION 17, FOR SIGNS ON THE REAR BUILDING FAÇADE AT 126 E. BEAUFORT (MAGGIE MILEY’S): Resolution No. 4390:
MOTION:
Councilmember Nielsen moved, seconded by Councilmember Reece, the Council Adopt a Resolution Approving a Waiver from the Uptown Design Review Code, Chapter 15, Division 17, for Signs on the Rear Building Façade at 126 E. Beaufort (Maggie Miley’s).
COUNCIL MINUTES -4- JULY 6, 2009
Councilmember Gaines commented on the elimination of some of the signage on the property; however, she suggested some type of art work would be nice for this area. Councilmember Scott posed questions concerning banner-type signs for businesses, to which Building Commissioner Greg Troemel responded the Municipal Code allowed businesses to display temporary signs up to 84 calendar days per year.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
7. ORDINANCE AUTHORIZING THE ISSUANCE OF $5.9 MILLION IN GENERAL OBLIGATION BONDS, SERIES 2009, AS BUILD AMERICA BONDS, TO BE USED FOR VARIOUS UPTOWN PROJECTS: Ordinance No. 5275:
MOTION:
Councilmember Reece moved, seconded by Councilmember Fritzen, the Council Approve an Ordinance Authorizing the Issuance of $5.9 Million in General Obligation Bonds, Series 2009, as Build America Bonds, to be Used for Various Uptown Projects.
Finance Director Ron Hill introduced Mr. Todd Krzyskowski, Managing Director with Mesirow Financial, Inc., who presented a brief overview to the Council of the two bond ordinances. Mr. Krzyskowski responded to questions from Council. Bond Counsel Kurt Froehlich was also present and available to respond to questions from Council.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
8. ORDINANCE PROVIDING FOR THE ISSUANCE OF $10,000,000 IN GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009, TO BE USED TO REFUND AND FIX THE INTEREST RATE ON THE TOWN’S SERIES 2003 VARIABLE RATE BOND ISSUE: Ordinance No. 5276:
MOTION:
Councilmember Reece moved, seconded by Councilmember Gaines, the Council Approve an Ordinance Providing for the Issuance of $10,000,000 in General Obligation Refunding Bonds, Series 2009, to be Used to Refund and Fix the Interest Rate on the Town’s Series 2003 Variable Rate Bond Issue.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
9. ORDINANCE AUTHORIZING THE UNDERGROUNDING OF CERTAIN UTILITIES IN UPTOWN NORMAL ALONG COLLEGE AVENUE FROM FELL AVENUE TO LINDEN STREET AND ON FELL AVENUE FROM COLLEGE AVENUE TO NORTH STREET: Ordinance No. 5277:
COUNCIL MINUTES -5- JULY 6, 2009
MOTION:
Councilmember Reece moved, seconded by Councilmember Scott, the Council Approve an Ordinance Authorizing the Undergrounding of Certain Utilities in Uptown Normal Along College Avenue from Fell Avenue to Linden Street and on Fell Avenue From College Avenue to North Street.
Councilmember Fritzen posed questions concerning project costs, which questions were responded to by City Manager Mark Peterson and Uptown Development Director Wayne Aldrich. Considerable Council discussion ensued.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
NEW BUSINESS:
10. PRESENTATION BY RATIO ARCHITECTS, INC., ON THE DESIGN OF THE MULTIMODAL TRANSPORTATION CENTER (JUNCTION CENTER):
Mr. Rob Proctor of Ratio Design Group, Chicago, Illinois, gave a presentation on the design of the proposed Multimodal Transportation Center (Junction Center) and responded to questions from Council.
11. CONCERNS:
1. JULY 4, 2009 EVENTS:
Councilmember Reece complimented the Parks and Recreation Department on the annual 4th of July events held at Fairview Park.
2. RETIREMENT:
Mayor Koos congratulated Fire Chief Jim Watson on his upcoming retirement and thanked him for his service to the Town.
12. ADJOURNMENT:
There being no further business to come before the Council, Mayor Koos called for a Motion to Adjourn.
MOTION:
Councilmember Gaines moved, seconded by Councilmember Fritzen, the Regular Meeting of the Normal Town Council be Adjourned.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.
COUNCIL MINUTES -6- JULY 6, 2009
Mayor Chris Koos adjourned the Regular Meeting of the Normal Town Council at 8:55 p.m., Monday, July 6, 2009.
Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 1
Vendor Name Description Transaction Amount General Fund RECOVERY SOLUTIONS I, LLC COMMERCE PORTION $2,875.00 CITY OF BLOOMINGTON FOOD/BEVERAGE TAX $2,007.00 ILLINOIS DEPARTMENT OF REVENUE SALES TAX $8,304.00 ONSRUD, CRAIG PRO SHOP INV PMT 6/14-6/2 $1,401.80 ONSRUD, CRAIG PRO SHOP TAX PMT 6/14-6/2 $98.68 B-N WATER RECLAMATION DISTRICT TAP-ON-FEES $24,500.00 DEHM BUS SERVICE CUB/CARDINAL GAME $1,025.00 HEARTLAND PARKING INC PARKING LOTS CREDIT ($720.00) SHERIDAN OIL COMPANY INVOICE #29210 $284.08 General Fund Total $39,775.56 General Fund Mayor & Council Administration DARNALL PRINTING MAYOR DINNER INVITES $397.75 T/N PETTY CASH-FINANCE DEPT WORK SESSION SNACKS $14.73 CARDMEMBER SERVICE HOTEL DEP $247.47 TIMOTHY KENT FRAME PROCLAMATION $254.00 General Fund Mayor & Council Administration Total $913.95 General Fund Administration - City Mgr Boards & Commissions IL HISTORIC PRESERVATION NOMINATION IAHPC AWARDS $10.00 General Fund Administration - City Mgr Boards & Commissions Total $10.00 General Fund Administration - City Mgr City Manager DARNALL PRINTING NOTEPADS - REECE $104.50 CARDMEMBER SERVICE LUNCH MEETINGS $264.98 CARDMEMBER SERVICE LUNCH MEETINGS $183.06 General Fund Administration - City Mgr City Manager Total $552.54 General Fund Administration - City Mgr Uptown Project MENARDS HOLLOW BRD POLY $14.64 NICOR GAS 104 E BEAUFORT $88.78 PANTAGRAPH UPTWN ONLINE ADS $1,304.00 REGENT COMMUNICATIONS INC UPTOWN ADS #92241 $475.00 AM PRIDE COMMUNICATIONS INC AMERICAN CONCIERGE MAG $1,525.50 COMCAST SPOTLIGHT INC UPTOWN ADS $1,550.00 SFEA FOURTE TRAILSIDE MARKET 7 21 09 $150.00 OLD TIME JAM TRAILSIDE MARKET 7 14 09 $50.00 Illinois State University LIT BAGS ISU HOMECOMING $1,000.00 CARDMEMBER SERVICE RENEWABLE ENERGY SYSTEMS $424.85 General Fund Administration - City Mgr Uptown Project Total $6,582.77 General Fund Administration - City Mgr General Expense Dept. MILLIMAN INC ACTUARIAL SRV: 9/1/08-6/9 $11,509.00 KAUTH CREATIVE SERVICES GRAPHIC DESIGN $881.25 PREMIER PRINT GROUP NEWSLINE PRINTING $6,042.00 ILLINOIS DEPARTMENT OF REVENUE SALES TAX $57.00 KROGER-INDY CUSTOMER CHARGES SUPPLIES - CONF ROOM C $214.31 MCLEAN CO CHAMBER OF COMMERCE COMMUNIVERSITY DAY 2009 $400.00 BROMENN COMMUNITY WELLNESS JUNE,09 WELLNESS PROGRAM $4,166.67 MCLEAN COUNTY ARTS CENTER 2009 HARMON ARTS GRANT $1,000.00 USA BALLET 2009 HARMON ARTS GRANT $2,000.00 SOUND OF ILLINOIS CHORUS 2009 HARMON ARTS GRANT $600.00 PRATT MUSIC FOUNDATION 2009 HARMON ARTS GRANT $1,250.00 PRAIRIE FIRE THEATRE 2009 HARMON ARTS GRANT $1,500.00 ILLINOIS SYMPHONY ORCHESTRA 2009 HARMON ARTS GRANT $1,000.00 HEARTLAND THEATRE COMPANY 2009 HARMON ARTS GRANT $2,000.00 B/N YOUTH SYMPHONY 2009 HARMON ARATS GRANT $1,000.00 CARDMEMBER SERVICE WELLNESS PRIZES $599.00 CARDMEMBER SERVICE WELLNESS PRIZES $275.00 CARDMEMBER SERVICE SUSTAINABILITY MTG $22.56 OCCUPATIONAL DEVELOPMENT CENTEUPTWN JANITORIAL SRV-JUNE $1,250.00 POTBELLY SANDWICH WORKS SUSTAINABILITY TASK FORCE $52.80 LAW OFFICE OF JONATHAN A BACKMAN701 BROADWAY SETTLEMENT $5,400.00 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 2
Vendor Name Description Transaction Amount MISC FIRE DEPT AED'S - NEW PW BLDG $985.00 Brass Band of Central Illinois 2009 HARMON ARTS GRANT $750.00 Community Players Theatre 2009 HARMON ARTS GRANT $1,000.00 Holiday Spectacular 2009 HARMON ARTS GRANT $1,000.00 Illinois State University 2009 HARMON ARTS GRANT $1,500.00 Illinois State University 2009 HARMON ARTS GRANT $600.00 Illinois State University 2009 HARMON ARTS GRANT $3,000.00 Illinois State University 2009 HARMON ARTS GRANT $1,000.00 Illinois Wesleyan 2009 HARMON ARTS GRANT $500.00 Indian Music Society 2009 HARMON ARTS GRANT $500.00 McLean County Museum of Histor 2009 HARMON ARTS GRANT $900.00 Mt. Pisgah Baptist Church 2009 HARMON ARTS GRANT $700.00 NCWHS Bands 2009 HARMON ARTS GRANT $2,200.00 Twin Cities School of Dance 2009 HARMON ARTS GRANT $1,000.00 B-N PUBLIC TRANSIT SYSTEM JUL / AUG TRANSIT SUBSIDY $50,282.16 B-N PUBLIC TRANSIT SYSTEM WHEELS-TO-WORK: APR-JUNE $2,625.00 B/N CONVENTION & VISITORS BUREAU HOTEL / MOTEL TAXES $19,856.67 CITY OF BLOOMINGTON FOOD/BEV TAX PROCESS FEE $781.82 EDC OF B-N AREA MONTHLY CONTRIBUTION $6,666.66 LAESCH ELECTRIC INC FAIRVIEW POOLS ELECTRICAL $255.91 LISA ELLIS PARTICIPATING IN PROGRAM $50.00 Suzanne Poole IMPOUND FEE REFUND - POOL $545.00 MANASI JOSHI CANCELLATION REFUND FOR R $340.00 THELMA JONES PROGRAM CANCELLATION REFU $380.00 CHRISTINE GRAVEZ DAYCAMP CANCELLATION $232.00 SALLY GRAY PROGRAM CANCELLATION REFU $45.00 General Fund Administration - City Mgr General Expense Dept. Total $138,914.81 General Fund Town Clerk Administration T/N PETTY CASH-FINANCE DEPT RECORDING FEES $131.00 NORMALITE LEGAL NOTICES $865.00 General Fund Town Clerk Administration Total $996.00 General Fund Corporation Counsel Administration T/N PETTY CASH-FINANCE DEPT HAFNER APPEAL EXPENSES $32.30 WEST GROUP WEST INFORMATION CHGS $710.53 WEST GROUP WLEC ONLINE/CLE PASS IL $92.38 General Fund Corporation Counsel Administration Total $835.21 General Fund Facility Management Administration C TEE'S SCREENPRINTING FAC MGMT CLOTHING $508.00 CARDMEMBER SERVICE CLOTHING $252.92 AMERENIP 900 S LINDEN $68.87 AMBASSADOR WINDOW CLEANING CITY HALL, CAC (6/29,7/2) $130.00 AMBASSADOR WINDOW CLEANING CITY HALL, CAC (6/29,7/2) $340.00 BILL'S KEY & LOCK SHOP DEAD BOLT,KEY,CYLINDERS $183.26 BILL'S KEY & LOCK SHOP 2 MFW 418 $13.64 RANEY TERMITE CONTROL INC PEST CONTROL TON THEATER $36.50 MISC FIRE DEPT UNCLOG DRAIN F3 $160.00 CUMMINS MID-STATES POWER INC ANNUNCIATOR REPAIRS $605.10 U S MECHANICAL SERVICES SRV-CDM $421.00 XCELL MECHANICAL SYSTEMS HVAC/CAC $994.29 KAEB SANITARY SUPPLY INC MICRO SWITCH FOR SUPERNOV $45.00 BILL'S KEY & LOCK SHOP THRESHOLD CDM $10.00 BILL'S KEY & LOCK SHOP 3 KEYS $5.16 CASEY'S GARDEN SHOP INC 4 CANNA $31.96 MILLER JANITOR SUPPLY CLNR,TP PD SUB-33NCH00 $61.52 MILLER JANITOR SUPPLY LINERS P TOWEL TP-33NCH00 $124.31 MILLER JANITOR SUPPLY LINERS, TP,CLNR - 33NCH $208.43 MILLER JANITOR SUPPLY BRWN TWLS - 33NCH / CAC $104.22 MILLER JANITOR SUPPLY BROWN P/TWL- 33NCH/611ANX $104.22 MILLER JANITOR SUPPLY BRWN TWL,CLNR,TP-33NCH211 $165.74 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 3
Vendor Name Description Transaction Amount MILLER JANITOR SUPPLY CLEANER - 33NCH/WTR DIST $14.56 MILLER JANITOR SUPPLY LINERS, CLNR - 33NCH/FIRE $32.51 MILLER JANITOR SUPPLY TP - 33NCH / FACMGMT BLDG $46.96 MILLER JANITOR SUPPLY CLEANER, TP - 33NCH/PWBLD $199.12 SPRINGFIELD ELECTRIC CO FLUORESCENT LAMPS $265.00 CARDMEMBER SERVICE SUPPLIES $144.18 KAEB SANITARY SUPPLY INC KRAFT TOWELS- UPTWN OFC $48.42 KAEB SANITARY SUPPLY INC KRAFT TOWELS- WTR DIST $48.42 KAEB SANITARY SUPPLY INC MOPHEADS - WTR DIST $14.28 KAEB SANITARY SUPPLY INC KRAFT TWLS, MOPHEADS $62.70 KAEB SANITARY SUPPLY INC KRAFT TOWELS-PD $64.56 KAEB SANITARY SUPPLY INC KRAFT TOWELS-C HALL $96.84 NORD CLEANING SERVICE INC TOILET TISSUE - WTR DIST $81.40 NORD CLEANING SERVICE INC TOILET TISSUE - WTR $40.70 NORD CLEANING SERVICE INC TP,DRAIN OPENER- FIRE HDQ $40.70 General Fund Facility Management Administration Total $5,774.49 General Fund Finance Administration PANTAGRAPH ACCOUNTANT WANT AD $787.66 CLIFTON GUNDERSON LLP AUDIT BILLING- FY 08/09 $731.00 CARDMEMBER SERVICE INTERN LUNCH $28.30 CARDMEMBER SERVICE CONFERENCE REGISTRATION $275.00 General Fund Finance Administration Total $1,821.96 General Fund Purchasing Office Supply OFFICE DEPOT CREDIT PLAN FILE DOTS HR $5.29 WALZ LABEL AND MAILING SYSTEMS INK ROLLER (611 ANX) $214.04 MIDLAND PAPER COPY PAPER- C HALL $320.27 General Fund Purchasing Office Supply Total $539.60 General Fund Purchasing Administration US POSTAL SERVICE/HASLER POSTAGE FOR 611 ANNEX $3,000.00 US POSTAL SERVICE/HASLER REPLENISH C HALL POSTAGE $10,000.00 WALZ LABEL AND MAILING SYSTEMS FOLDER LEASE - C HALL $702.17 General Fund Purchasing Administration Total $13,702.17 General Fund Information Technology Administration HANSON INFORMATION SYSTEMS INC ACCT 2164 8/1-9/1/09 $3,051.50 CARDMEMBER SERVICE TECHNET PLUS $449.00 CARDMEMBER SERVICE THAWTE - VPN SSL CERT $649.00 ROUTE 24 COMPUTERS INC FEES 7/13-8/13/09 $72.00 SUNGARD PUBLIC SECTOR INC CLICK2GOV/CX,NAVI,QREP $77,221.60 LEXIS NEXIS ACCT 1238G8 JUN09 $135.00 DATALINK CORPORATION PHONE SUPPORT,SFTWR UPDAT $2,800.00 A5.COM LLC ACCT 9354 7/1-8/1/09 $941.00 PAETEC BUSINESS SERVICES ACCT 3317764 $294.72 CDW GOVERNMENT INC ZEBRACARD RIBBON $381.18 T/N PETTY CASH-FINANCE DEPT OFFICE SUPPLIES $16.09 CARDMEMBER SERVICE MENARDS - SURGE PROTECTO $36.40 CARDMEMBER SERVICE AMAZON - FILTERS $61.32 MNJ TECHNOLOGIES DIRECT INC TRI-COLOR INKJET CART $19.25 MNJ TECHNOLOGIES DIRECT INC TONER CARTRIDGES $509.00 CARDMEMBER SERVICE NEWEGG - ROUTER/BRIDGE $585.84 CARDMEMBER SERVICE BESTBUY - SWITCHES $99.97 CARDMEMBER SERVICE DELL - MEMORY $206.06 CARDMEMBER SERVICE AMAZON - VPN ROUTER $112.95 DELL MARKETING LP OPTIPLEX 760 MINITOWERS $2,335.32 General Fund Information Technology Administration Total $89,977.20 General Fund Human Resources Administration Scott Wohlford WELLNESS REIMB/FULL $375.00 Tom Sennett WELLNESS REIMB/FINAL $99.00 Anita Anderson WELLNESS REIMB/FINAL $71.10 John Grussing WELLNESS REIMB/FIRST $54.00 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 4
Vendor Name Description Transaction Amount BROMENN MEDICAL GROUP HEP B $79.00 BROMENN MEDICAL GROUP DRUG TESTS $250.00 General Fund Human Resources Administration Total $928.10 General Fund Inspections Administration CITYBLUE TECHNOLOGIES LLC BLUEPRINT COPIES $8.26 CARDMEMBER SERVICE MEDICI LUNCH MTG. $34.00 Rand Veerman IAEI MTG. $20.00 CARDMEMBER SERVICE FASTENER KIT CANVAS $9.13 IL PLUMBING INSPECTORS ASSOC IPIA JULY MEETING $100.00 General Fund Inspections Administration Total $171.39 General Fund Police Narcotics Enforcement IL STATE POLICE/ASSET SEIZURE ASSET FORFEITURE $200.00 IL STATE POLICE/ASSET SEIZURE ASSET FORFEITURE $83.00 IL STATE POLICE/ASSET SEIZURE ASSET FORFEITURE $401.00 General Fund Police Narcotics Enforcement Total $684.00 General Fund Police Administration GALLS INC 2PKT SHIRTS, VELCRO APP $93.19 GALLS INC 2PKT SHIRTS, EMBROIDERY $93.19 RAY O'HERRON CO INC INNER VELCRO BELT $26.65 T/N PETTY CASH-POLICE DEPT ALTERATIONS TO CLOTHING $16.00 Officer Jake Zabukovec ALTERATIONS TO CLOTHING $70.00 MCLEAN CO SHERIFF'S DEPARTMENT CENTRAL BOOKING - JUNE09 $1,784.99 MCLEAN COUNTY TREASURER CENTRAL COMM CNTR- JULY $58,464.50 PURITAN SPRINGS WATER SERVICE: 6/26-7/23 $51.29 T/N PETTY CASH-POLICE DEPT NOTARY CERTIFICATE $5.00 VERIZON WIRELESS MONTHLY SERVICE $67.17 10-8 OUTFITTERS MAG CASES, HOLSTER $215.96 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $102.11 SECTY OF STATE-MOTOR VEH DIV LICENSE RENEWAL - 2 VEHIC $158.00 SECTY OF STATE-MOTOR VEH DIV TRANSFER TITLE/NEW PLATES $144.00 T/N PETTY CASH-POLICE DEPT MEALS/FUEL DURING TRNG. $78.86 LANDMARK LAUNDRY NW SUBSTATION - RENT $1,260.00 ULTRAMAX AMMUNITION $221.00 General Fund Police Administration Total $62,851.91 General Fund Fire Prevention CLASSIC APPAREL INC NFD - PREVENTION CLOTHING $452.38 General Fund Fire Prevention Total $452.38 General Fund Fire Administration WEST SIDE CLOTHING CLOTHING - NFD $395.00 MUNICIPAL EMERGENCY SERVICES FF BADGE $65.00 MUNICIPAL EMERGENCY SERVICES FF COATS / PANTS $7,140.00 MUNICIPAL EMERGENCY SERVICES FF CLOTHING $1,515.00 MISC FIRE DEPT UNIFORM TIE $6.50 BROMENN MEDICAL GROUP MEDICAL TEST $100.00 INTL ASSOC OF FIRE CHIEFS INC ON SCENE ADVER2 (NFD) $600.00 PRO-TYPE PRINTING INC AMBULANCE SIGNATURE FORM $528.00 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $568.13 CHILDERS DOOR SERVICE SRV - 1200 E RAAB $299.30 ILLINI FIRE EQUIPMENT CO RECHARGE EXTING- STA #2 $31.75 CLARK & BARLOW BLADE CLAMP SCREWS $3.30 MUNICIPAL EMERGENCY SERVICES HVY DUTY BLADE, HOSES $1,973.94 MORRIS AVENUE GARAGE RESCUE TEST - 3N21 $15.00 MORRIS AVENUE GARAGE RESCUE TEST - 3N68 $15.00 MORRIS AVENUE GARAGE RESCUE TEST - #13 $15.00 SUPREME RADIO COMMUNICATIONS INSTALL 7 CHARGE GUARDS $56.75 GLOBAL EMERGENCY PRODUCTS INC SERVICE - T10 $401.62 GLOBAL EMERGENCY PRODUCTS INC TOP CAP, O-RING $20.85 BROMENN HEALTHCARE ACLS RENEWAL - NFD $100.00 DOUG BARNETT TUITION REIMBURSEMENT $369.00 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 5
Vendor Name Description Transaction Amount SECTY OF STATE-MOTOR VEH DIV 2009 IMPALA PLATES AND LI $75.00 MICK HUMER A/C MEETING $18.20 ACE HARDWARE SUPPLIES - NFD $14.77 LAWSON PRODUCTS INC KA-POW, COTTER PINS, $310.80 MENARDS TORX BIT SOCKET SET $19.98 OFFICE DEPOT CREDIT PLAN RECORD BOOKS FIRE $48.98 ACE HARDWARE SUPPLIES - NFD $5.58 LAWSON PRODUCTS INC CLN SUPPLIES - STA #2 $294.44 MILLER JANITOR SUPPLY P PRODUCT, CLNR-33NCH00 $144.90 MENARDS STATION SUPPLIES - NFD $679.13 MERLE PHARMACY INC MEDICAL SUPPLIES $26.10 General Fund Fire Administration Total $15,857.02 General Fund Public Works Administration GETZ FIRE EQUIPMENT RESTOCK MEDICAL-PW MAINT $92.05 ILLINOIS RECYCLING ASSOCIATION ANNUAL DUES $250.00 General Fund Public Works Administration Total $342.05 General Fund Public Works Equipment Maintenance PRAXAIR DISTRIBUTION INC OXYGEN CYLINDERS (NDS50) $47.30 ACE HARDWARE ADAPTER, BLADE, KNIFE $21.23 ACE HARDWARE SWEEPER NOZZLE $7.99 AUTO GLASS CENTER WINDSHIELD - N47 $187.62 CENTRAL ILLINOIS TRUCKS INC VALVES - S40 $5.10 CLARK & BARLOW PIPE (PORTABLE OIL DRAIN) $14.76 DENNISON CORPORATION REPAIRS - N81 $369.02 DENNISON CORPORATION UNIVERSAL JOINT (S11) $56.25 DENNISON CORPORATION ACCUMLATOR - N42 $69.99 DENNISON CORPORATION BRAKE KITS - A9 $44.06 DENNISON CORPORATION RELAY - N73 $124.64 DENNISON CORPORATION SENDER & PUM, FILTER ASY $282.68 DENNISON CORPORATION MOTOR & FAN - N73 $265.82 DENNISON CORPORATION WHEEL COVER - N47 $82.79 DENNISON CORPORATION EXHAUST VALVE, SRV (NPD) $398.60 MOTION INDUSTRIES INC BEARINGS $90.58 MUTUAL WHEEL CO T24 CHAMBER,CLEVIS KIT $56.85 MUTUAL WHEEL CO CALIPER $1,008.18 WHOLESALE DIRECT INC REPL STROBE TUBE- RES 19 $39.67 BILL'S KEY & LOCK SHOP KEYS/PW $15.48 BLOOMINGTON (AAMCO) TRANS SERVICE - N81 $1,800.00 DON OWEN TIRE SERVICE TIRES - B11 $380.72 DON OWEN TIRE SERVICE SERVICE CALL - S45 $127.76 DON OWEN TIRE SERVICE TIRE REPAIRS - S46 $183.00 DON OWEN TIRE SERVICE SRV CALL, TIRE CHNG-S29 $75.00 MENARDS 42" DRUM FAN $249.99 MENARDS LIGHTED CORD, BRASS NOZZL $54.95 MIDWEST EQUIPMENT II FLAT IDLER $27.39 PRAIRIE ARCHWAY INT'L TRUCKS ALTERNATOR, BELT $336.93 CARQUEST AUTO PARTS OF BLM IL INC BRAKE PADS, ROTORS $367.37 CARQUEST AUTO PARTS OF BLM IL INC CERAMIC BRAKE PADS $75.48 CARQUEST AUTO PARTS OF BLM IL INC BRAKE PADS, ROTORS $170.54 CARQUEST AUTO PARTS OF BLM IL INC OIL SEALS $9.36 CARQUEST AUTO PARTS OF BLM IL INC AC SUPER DYE $10.77 CARQUEST AUTO PARTS OF BLM IL INC CALIPER $332.10 CARQUEST AUTO PARTS OF BLM IL INC CALIPER-S11 $166.05 CARQUEST AUTO PARTS OF BLM IL INC CALIPER S11 ($410.67) CARQUEST AUTO PARTS OF BLM IL INC CERAMIC BRAKE PAD $59.78 CARQUEST AUTO PARTS OF BLM IL INC BRK CBL A9,OIL SEAL A2 ($19.40) RM DISTRIBUTING CO INC AIR FILTER (A-9) $15.47 General Fund Public Works Equipment Maintenance Total $7,201.20 General Fund Public Works Streets Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 6
Vendor Name Description Transaction Amount MIDWEST CONSTRUCTION RENTALS BROWN JERSY GLOVES $116.25 RED WING SHOE STORE SHOES-S.DENNEWITZ $103.00 RED WING SHOE STORE SHOES-J.KNUTH $120.00 RED WING SHOE STORE SHOES-J.LANCASTER $120.00 LAESCH ELECTRIC INC SIGNAL MAINT: 5/1-5/26 $6,748.91 ROWE CONSTRUCTION RAAB/SCHOOL/RTE 51 NORMAL $600.00 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $12.14 KEY EQUIPMENT & SUPPLY CO GUTTER BROOMS $1,710.00 ACE HARDWARE SPRY PAINT / PRIMER $5.60 ALEXANDER LUMBER COMPANY LUMBER SUPPLIES- PW $32.04 CLARK & BARLOW EYE SWIVEL GALV $23.20 TRAFFIC SIGN STORE STREET NAME SIGNS $284.00 TRAFFIC SIGN STORE TOW SIGN $17.00 TRAFFIC SIGN STORE STREET NAME SIGNS $276.00 TRAFFIC SIGN STORE 8FT GRN U-CHANNEL POST $1,039.35 MCLEAN COUNTY ASPHALT COLD MIX $350.35 MCLEAN COUNTY ASPHALT BITUMINOUS SURFACE $1,718.16 MCLEAN COUNTY CONCRETE CONCRETE (BROADWAY) $285.35 MCLEAN COUNTY CONCRETE HIGH EARLY CONCRETE $424.13 MCLEAN COUNTY CONCRETE CREDIT - DUMP CONCRETE ($11.38) General Fund Public Works Streets Total $13,974.10 General Fund Public Works Waste Removal RED WING SHOE STORE SHOES-J.POWELL $120.00 ADS OF BLOOMINGTON MSW SERVICE - JUNE,2009 $56,963.70 MILL CREEK TRUCKING INC JUNE HAULING SERVICE $3,961.00 ADVANCED TECHNOLOGY RECYCLING MONITOR DISPOSAL, SKIDS $1,018.20 ADVANCED TECHNOLOGY RECYCLING SCRAP / RECYCLING $1,020.44 ADVANCED TECHNOLOGY RECYCLING MONITOR DISPOSAL, PICKUP $666.32 ADVANCED TECHNOLOGY RECYCLING MONITOR DISPOSAL, SKIDS $936.08 ADVANCED TECHNOLOGY RECYCLING E-WASTE, MONITORS $1,174.92 TIRE SHREDDERS UNLIMITED-IL TIRES FOR RECYCLE $405.00 ACE HARDWARE 9V BATTERY $3.00 OFFICE DEPOT CREDIT PLAN FILM WASTE $127.96 RUTH INDUSTRIES NUTS-OFF (PW-WASTE) $235.43 General Fund Public Works Waste Removal Total $66,632.05 General Fund Parks & Recreation Rec.- Before/After School CARDMEMBER SERVICE SUPPLIES $48.48 General Fund Parks & Recreation Rec.- Before/After School Total $48.48 General Fund Parks & Recreation Tournament PRAIRIELAND GOLF CARS LLC CART RENTAL - 6/19 $140.00 KOLDAIRE EQUIPMENT COMPANY CONE CUPS (ATHLETIC DIV) $336.00 CARDMEMBER SERVICE BEER NUTS $32.30 General Fund Parks & Recreation Tournament Total $508.30 General Fund Parks & Recreation Golf Course COMCAST OF CHICAGO INC INTERNET SRV - IRNWD $89.00 CINTAS CORPORATION #396 CARPET RUNNER-IRONWD $22.39 MIDWEST EQUIPMENT II STARTER ASSY $11.80 REGENT COMMUNICATIONS INC IRNWD WBNQ ADS / #52425 $880.00 PARETO-HOLLROCK TOKEN MTD2/7-CAL WEST $195.00 PARETO-HOLLROCK TOKEN MTD2/7-CAL WEST $11.70 General Fund Parks & Recreation Golf Course Total $1,209.89 General Fund Parks & Recreation Recreation/Athletic Prog NICOR GAS GAS USAGE-ACT.CTR. $177.62 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $1,207.42 BILL'S KEY & LOCK SHOP KEYS, RINGS (P/REC) $4.34 General Fund Parks & Recreation Recreation/Athletic Prog Total $1,389.38 General Fund Parks & Recreation Administration KEVIN SMITH TUITION & FEES $1,591.40 General Fund Parks & Recreation Administration Total $1,591.40 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 7
Vendor Name Description Transaction Amount General Fund Parks & Recreation Recreation/Teen Programs CARDMEMBER SERVICE KNIGHTS ACTION PARK $423.75 CARDMEMBER SERVICE SPLASH STATION $208.00 CARDMEMBER SERVICE SUPPLIES $180.00 CARDMEMBER SERVICE SUPPLIES $200.00 KEVIN SMITH MORTON ROLLER RINK-ADMISS $174.00 AVANTI'S ITALIAN RESTAURANT PIZZA,SANDWICHES- P/REC $136.64 MINERVA SPORTSWEAR PREBALL - REORDER $142.00 AMERICAN RED CROSS CHILD CARE TRAINING $35.00 CARDMEMBER SERVICE SUPPLIES $135.68 CARDMEMBER SERVICE KNIGHTS ACTION PARK $10.25 CARDMEMBER SERVICE SPLASH STATION $12.00 CARDMEMBER SERVICE SUPPLIES $235.80 CARDMEMBER SERVICE SUPPLIES $60.35 CARDMEMBER SERVICE SUPPLIES $10.47 CARDMEMBER SERVICE SUPPLIES $35.94 CARDMEMBER SERVICE SUPPLIES $9.30 CARDMEMBER SERVICE SUPPLIES $39.68 CARDMEMBER SERVICE SUPPLIES $56.00 CARDMEMBER SERVICE SUPPLIES $177.00 CARDMEMBER SERVICE SUPPLIES $15.76 CARDMEMBER SERVICE SUPPLIES $23.62 CARDMEMBER SERVICE SUPPLIES $65.67 CARDMEMBER SERVICE SUPPLIES $43.92 AMBER FESSLER PIZZA $80.00 General Fund Parks & Recreation Recreation/Teen Programs Total $2,510.83 General Fund Parks & Recreation Children's Disc Museum CARDMEMBER SERVICE CHAMBER BEFORE HOURS $75.00 CARDMEMBER SERVICE CDM TENT/TABLECOVERS $1,341.22 CARDMEMBER SERVICE TRAINING $29.00 MCMASTER-CARR SUPPLY CO S/S WALL FITTING $111.73 MCMASTER-CARR SUPPLY CO EPOXY, DISPN GUN, MIXER $117.80 HOBBY LOBBY STORES INC ARTS/CRAFTS - CDM $238.58 HOBBY LOBBY STORES INC ARTS/CRAFTS - CDM $2.35 HOBBY LOBBY STORES INC ARTS/CRAFTS - CDM $7.96 HOBBY LOBBY STORES INC ARTS/CRAFTS - CDM $48.70 CARDMEMBER SERVICE CAMP SUPPLIES $282.25 CARDMEMBER SERVICE CAMP SUPPLIES $1,082.77 CARDMEMBER SERVICE CAMP SUPPLIES $16.03 CARDMEMBER SERVICE ORIENTAL TRADING $344.39 CARDMEMBER SERVICE ORIENTAL TRADING $30.96 CARDMEMBER SERVICE PRIVATE B-DAY $21.00 CARDMEMBER SERVICE DORA CAMP $10.96 CARDMEMBER SERVICE TIE DYE FABRIC $65.90 CARDMEMBER SERVICE RADIO SHACK $32.92 CARDMEMBER SERVICE DORA CAMP/GARDEN CAMP $105.89 SUGAR GROVE NATURE CENTER BACKYARD CAMPOUT JUNE2009 $151.00 General Fund Parks & Recreation Children's Disc Museum Total $4,116.41 General Fund Parks & Recreation Golf Course Maintenance JOHN WOLTERS BOOTS $35.00 CNH CAPITAL SUPPLIES - P/REC $799.04 NORD OUTDOOR POWER CORP 18" HI FLO BLADE $56.97 LAWSON PRODUCTS INC CABLE TIES, CBL TIE ASST $95.76 PRO GRO INC GREEN SAND $30.00 EVERGREEN FS INC. DIESELEX-IRNWD/2184451 $1,064.50 EVERGREEN FS INC. UNLEADED GAS (#2184451) $1,196.00 EVERGREEN FS INC. PROPENSITY-IRNWD/2184451 $1,500.00 General Fund Parks & Recreation Golf Course Maintenance Total $4,777.27 General Fund Parks & Recreation Theater Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 8
Vendor Name Description Transaction Amount CITY OF BLOOMINGTON FOOD/BEVERAGE TAX $35.00 ILLINOIS DEPARTMENT OF REVENUE SALES TAX $131.00 NICOR GAS ACCT # 7972622000 1/209 N $127.74 PANTAGRAPH THEATER ADS - JUNE $2,473.04 BUENA VISTA PICTURES DIST OVERAGE - REBECCA $97.25 TECHNICOLOR SECRET OF THE GRAIN $23.11 TECHNICOLOR SECRET OF THE GRAIN $23.11 SKY COURIER INC FILM SHIPMENT $21.61 STANDARD TRUCKING COMPANY FILM SRV: 5/1,8,29 $120.75 DHL DANZAS AIR & OCEAN LADIES OF LEISURE $92.50 DHL DANZAS AIR & OCEAN THE NATURAL $92.50 DHL DANZAS AIR & OCEAN "THING" $98.13 DHL DANZAS AIR & OCEAN INCREDIBLE SHRINKING MAN $98.13 DHL DANZAS AIR & OCEAN SULLIVANS TRAVEL $98.13 DHL DANZAS AIR & OCEAN JAWS $99.43 DHL DANZAS AIR & OCEAN SULLIVANS TRAVEL $99.43 RAINBOW RELEASING / JAG FILMS INC MONTY PYTHON & HOLY GRAIL $250.00 ROADSIDE ATTRACTIONS LLC GOODBYE SOLO $250.00 ABRAMORAMA INC AMERICAN HARMONY (8/3-4) $350.00 GKIDS INC SITA SINGS THE BLUES $250.00 PEPSI COLA GENERAL BOTTLERS SODA, CREDIT-THEAT/63019 $58.26 General Fund Parks & Recreation Theater Total $4,889.12 General Fund Parks & Recreation Aquatics ALERT SIGNAL & CONTROL CO 1075 BATTERIES $111.00 NICOR GAS AAC $205.07 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $1,513.99 BRADFORD SUPPLY CO PVC ADAPTERS, BUSHINGS $6.34 BRADFORD SUPPLY CO PVC FLOSPAN, SLIPS $83.00 CAPITOL GROUP, INC OPTIMA SENSOR $25.00 CAPITOL GROUP, INC OPTIMA SENSOR $197.00 GEODYNAMICS INC ROCK AREA FABRIC $50.00 LIFEGUARD STORE INC UMBRELLAS, NITRILE GLVS $213.00 LIFEGUARD STORE INC 1/2" ROPE $13.50 ARMATURE MOTOR & PUMP CO INC AURORA PUMP SEAL KIT $368.10 ARMATURE MOTOR & PUMP CO INC COOLING FAN-FV $187.22 ARMATURE MOTOR & PUMP CO INC COOLING FAN-FV $227.22 AVANTI'S ITALIAN RESTAURANT PIZZA,SANDWICHES- P/REC $193.12 AVANTI'S ITALIAN RESTAURANT PIZZA,SANDWICHES- P/REC $193.13 BILL'S KEY & LOCK SHOP KEYS (P/REC) $1.72 DENNY'S DOUGHNUTS & BAKERY ASSORTED ITEMS- P/REC $51.00 LIFEGUARD STORE INC UMBRELLAS, NITRILE GLVS $67.50 LIFEGUARD STORE INC AQUATIC RINGS,TOYS $27.95 LIFEGUARD STORE INC CLASSIC WHISTLES $32.50 MILLER JANITOR SUPPLY PAPER PRODUCT- 16NPRFP $66.72 MILLER JANITOR SUPPLY GLOVES,LINERS- 16NPRAP $85.59 MILLER JANITOR SUPPLY HND CLNR, LINERS- 16NPRFP $159.01 MILLER JANITOR SUPPLY SUPPLIES-16NPRAP $188.99 CARDMEMBER SERVICE SUPPLIES $17.65 CARDMEMBER SERVICE SUPPLIES $4.42 CARDMEMBER SERVICE SUPPLIES $36.10 CARDMEMBER SERVICE SUPPLIES $36.10 CARDMEMBER SERVICE SUPPLIES $7.43 CARDMEMBER SERVICE SUPPLIES $67.33 CARDMEMBER SERVICE SUPPLIES $1.50 CARDMEMBER SERVICE SUPPLIES $1.50 CARDMEMBER SERVICE SUPPLIES $10.64 CARDMEMBER SERVICE SUPPLIES $10.64 CARDMEMBER SERVICE SUPPLIES $95.15 CARDMEMBER SERVICE SUPPLIES $16.34 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 9
Vendor Name Description Transaction Amount CARDMEMBER SERVICE SUPPLIES $379.46 CARDMEMBER SERVICE SUPPLIES $38.52 CARDMEMBER SERVICE SUPPLIES $38.52 CARDMEMBER SERVICE SUPPLIES $11.59 CARDMEMBER SERVICE SUPPLIES $11.59 CARDMEMBER SERVICE SUPPLIES $154.76 CARDMEMBER SERVICE SUPPLIES $154.76 CARDMEMBER SERVICE SUPPLIES $34.98 CARDMEMBER SERVICE SUPPLIES $9.38 CARDMEMBER SERVICE SUPPLIES $9.39 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID- DSA $93.12 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID- DSA $25.00 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID - FV $310.41 BASIC CHEMICAL SOLUTIONS LLC SODIUM HYPOCHLORITE- FV $25.00 BASIC CHEMICAL SOLUTIONS LLC SODIUM HYPOCHLORITE- FV $1,267.20 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID - FV $25.00 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID - FV $248.33 BASIC CHEMICAL SOLUTIONS LLC HYDROCHLORIC ACID - DSA $155.20 BASIC CHEMICAL SOLUTIONS LLC SODIUM HYPOCHLORITE- FV $25.00 BASIC CHEMICAL SOLUTIONS LLC SODIUM HYPOCHLORITE- FV $1,356.30 BASIC CHEMICAL SOLUTIONS LLC SODIUM HYPOCHLORITE- DSA $1,278.00 General Fund Parks & Recreation Aquatics Total $10,223.98 General Fund Parks & Recreation Recreation/Youth Programs FIRST STUDENT INC FV TO SPLASHDWN/PIA $411.46 FIRST STUDENT INC DSA TO PELICAN HARBOR $501.37 FIRST STUDENT INC DSA TO PEORIA ROLLR RINK $621.20 FIRST STUDENT INC MAXWELL TO SPLASHDWN/PIA $365.51 FIRST STUDENT INC FV TO SPLASHDOWN / PEORIA $756.97 FIRST STUDENT INC ANDRSN-SHOLOM/CHAMPAIGN $403.44 FIRST STUDENT INC FV- PIA ZOO,CHUCKECHESE $399.48 FON DU LAC PARK DISTRICT CAMPERS, COUNSELORS $116.00 FON DU LAC PARK DISTRICT CAMPERS, COUNSELORS $254.00 FON DU LAC PARK DISTRICT CAMPERS,COUNSELORS $265.00 CARDMEMBER SERVICE KNIGHTS ACTION PARK $650.20 CARDMEMBER SERVICE GLEN OAK ZOO $265.00 CARDMEMBER SERVICE PELICAN HARBOR $248.00 CARDMEMBER SERVICE CHUCK E CHEESE $405.33 CARDMEMBER SERVICE SUPPLIES $171.00 CARDMEMBER SERVICE SUPPLIES $271.00 CARDMEMBER SERVICE SUPPLIES $321.00 CARDMEMBER SERVICE SUPPLIES $354.75 CARDMEMBER SERVICE SUPPLIES $449.75 CARDMEMBER SERVICE SUPPLIES $359.50 CARDMEMBER SERVICE SUPPLIES $166.00 CARDMEMBER SERVICE SUPPLIES $415.00 CHAMPAIGN PARK DISTRICT POOL USAGE - 6/17 $400.00 LARSON, ADAM JULY 11 PERFORMANCE $675.00 CHOBAN, BRIAN AMPHITHEATER - 7/9 $350.00 TWIN CITY TALE SPINNERS SUMMER STORIES IN PARK $500.00 AVANTI'S ITALIAN RESTAURANT PIZZA,SANDWICHES- P/REC $75.40 AVANTI'S ITALIAN RESTAURANT GONDOLAS- CDM DAY CAMPS $11.50 AVANTI'S ITALIAN RESTAURANT GONDOLAS- CDM DAY CAMPS $11.50 AVANTI'S ITALIAN RESTAURANT GONDOLAS- CDM DAY CAMPS $11.50 BILL'S KEY & LOCK SHOP KEYS - P/REC $10.32 PRAIRIE SIGNS INC AMPHITHEATER PKG SIGNS $375.00 S & S WORLDWIDE INC ARTS/CRAFTS SUPPLIES $347.98 S & S WORLDWIDE INC ARTS/CRAFTS SUPPLIES $1,000.00 T SHIRT HOUSE MAXWELL DAY CAMP $72.00 LOWER, MICKEY ART SUPPLIES $228.45 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 10
Vendor Name Description Transaction Amount CARDMEMBER SERVICE SUPPLIES $5.01 CARDMEMBER SERVICE SUPPLIES $102.50 CARDMEMBER SERVICE SUPPLIES $27.26 CARDMEMBER SERVICE SUPPLIES $19.18 CARDMEMBER SERVICE SUPPLIES $25.69 CARDMEMBER SERVICE SUPPLIES $17.56 CARDMEMBER SERVICE SUPPLIES $17.56 CARDMEMBER SERVICE SUPPLIES $17.56 CARDMEMBER SERVICE SUPPLIES $11.13 CARDMEMBER SERVICE SUPPLIES $25.65 CARDMEMBER SERVICE SUPPLIES $19.80 CARDMEMBER SERVICE SUPPLIES $26.76 CARDMEMBER SERVICE SUPPLIES $145.27 CARDMEMBER SERVICE SUPPLIES $11.18 CARDMEMBER SERVICE SUPPLIES $8.49 PIZZA HUT OF AMERICA INC PIZZA - P/REC EVENT $36.12 MARION DOBLE ART SUPPLIES $47.41 CAROLYN THOMPSON PRESCHOOL SUPP. $30.50 General Fund Parks & Recreation Recreation/Youth Programs Total $12,834.24 General Fund Parks & Recreation Parks Maintenance MATHIS KELLY CONSTRUCTION MESH VESTS $64.62 JEFF STEPHENS BOOTS $35.00 NATHAN REEDER BOOTS $35.00 TRUGREEN CHEMLAWN 611 S LINDEN- MEDIAN $1,894.00 TRUGREEN CHEMLAWN FELL PARK $75.00 TRUGREEN CHEMLAWN MLK JR PARK $100.00 TRUGREEN CHEMLAWN CITY HALL $417.00 TRUGREEN CHEMLAWN HIDDEN CREEK $95.00 TRUGREEN CHEMLAWN SAVANNAH PARK $50.00 TRUGREEN CHEMLAWN IRNWOOD PARK $350.00 TRUGREEN CHEMLAWN ONE NORMAL PLAZA $500.00 TRUGREEN CHEMLAWN ANDERSON PARK $450.00 TRUGREEN CHEMLAWN EAST DETENTION BASIN $350.00 TRUGREEN CHEMLAWN UNDERWOOD PARK $270.00 TRUGREEN CHEMLAWN MAXWELL PARK $2,150.00 TRUGREEN CHEMLAWN WEST DETENTION BASIN $450.00 TRUGREEN CHEMLAWN FAIRVIEW PARK $1,100.00 TRUGREEN CHEMLAWN KELLY DETENTION BASIN $648.00 R R HAFLEY CRANE SERVICE INC TREE SERVICE-1105 LINDEN $1,000.00 T/N EMPLOYEES CREDIT UNION JOHNSON 1/2 JUL $50.00 VSP JOHNSON 1/2 JUL PREM $2.96 CLINT JOHNSON MILITARY PAY-JOHNSON $625.65 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $145.60 CLARK & BARLOW UNDERWD FOUNTAIN PARTS, $122.92 CRESCENT ELECTRIC SUPPLY CO MIDGET FUSES $94.50 CARDMEMBER SERVICE SUPPLIES $386.97 SHERWIN-WILLIAMS CO PAINT, SUPPLIES $159.43 SHERWIN-WILLIAMS CO PAINT - TENNIS CT BACKBD $83.93 SHERWIN-WILLIAMS CO PAINT SUPPLIES $11.18 SHERWIN-WILLIAMS CO PAINT SUPPLIES $38.99 MARTIN EQUIPMENT OF IL INC MOWER PARTS $68.64 CNH CAPITAL SUPPLIES - P/REC $240.82 DON OWEN TIRE SERVICE TURF MASTER TIRE $82.79 DON OWEN TIRE SERVICE TUBE (P/REC) $10.55 MILLER JANITOR SUPPLY DEGREASER, CAR SOAP-NPR $303.02 PRAXAIR DISTRIBUTION INC MOTOR EXCHANGE, LABOR $294.50 TEVOERT AUTO ELECTRIC CO REBUILD STARTER $98.00 INTERSTATE ALL BATTERY CENTER MT-65 BATTERY $80.95 GAME TIME SKATE WHEEL $119.36 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 11
Vendor Name Description Transaction Amount GAME TIME SKATE WHEEL $15.75 GAME TIME REPLACEMENT BUBBLE $365.64 MIDWEST EQUIPMENT II CHAIN LOOP $45.09 MIDWEST EQUIPMENT II SPOOL, COVER, FILE GUIDE $103.40 MIDWEST EQUIPMENT II FILE DISP $10.80 QUALITY TRUCK & EQUIPMENT CO PINS $77.22 MARTIN BROTHERS SPRING PINS CY $3.34 MARTIN BROTHERS SPACER $11.20 MARTIN BROTHERS SPINDLE $135.00 MARTIN BROTHERS DEFLECTOR $11.50 MARTIN BROTHERS MOWER SUPPLIES $5.99 NORD OUTDOOR POWER CORP EZ REACHER $17.99 PRAXAIR DISTRIBUTION INC CYLINDER RENTAL $68.80 CLARK & BARLOW BUTT HINGES $37.78 CLARK & BARLOW LED FLASHLIGHT, ADAPTER $20.38 CLARK & BARLOW 6' STOOL AUGER $57.47 BILL'S KEY & LOCK SHOP KEYS- MAX SOUTH GARAGE $6.88 BILL'S KEY & LOCK SHOP CLUBHOUSE KEYS $136.71 CRESCENT ELECTRIC SUPPLY CO 16" SCREWDRIVER $37.62 EVERGREEN FS INC. EROSION CONTROL (4675450) $84.00 ILLINOIS STANDARD PARTS INC BOLT,DRILL BITS, PINS $74.22 ILLINOIS STANDARD PARTS INC HOOKS, BLK TIES, PAINT $243.23 MATHIS KELLY CONSTRUCTION MESH LIME VESTS $193.86 MATHIS KELLY CONSTRUCTION MIXING NOZZLE $1.35 MCLEAN COUNTY MATERIALS CO RIP RAP (P/REC) $82.36 MCLEAN COUNTY MATERIALS CO RIP RAP $168.32 MILLER JANITOR SUPPLY 16NPRMC SUPPLIES $81.10 MILLER JANITOR SUPPLY G/LINERS, TP - 16NPR00 $203.22 MILLER JANITOR SUPPLY TP - 16NPR00 $30.27 MILLER JANITOR SUPPLY PAPER PRODUCT- 16NPR00 $56.39 MILLER JANITOR SUPPLY TOILET COVRS - 16NPRMC $156.05 MILLER JANITOR SUPPLY ROLL TOWEL - 16NPRMC $54.02 MILLER JANITOR SUPPLY SEAT COVR DISPENSER-MAXWL $9.55 MILLER JANITOR SUPPLY LINERS, TP - 16NPRMC $28.55 MILLER JANITOR SUPPLY LINERS, TP - 16NPRMC $90.81 MILLER JANITOR SUPPLY TOILET PAPER, TRASH LINER $349.41 MILLER JANITOR SUPPLY ALL PURPOSE CLNR-16NPR00 $44.93 CARDMEMBER SERVICE SUPPLIES $99.11 JOHN DEERE LANDSCAPES INC FALCON PC NOZ, WRENCH $4.95 JOHN DEERE LANDSCAPES INC FALCON PC NOZ, WRENCH $209.92 EVERGREEN FS INC. K-1 P/REC #4675450 $51.00 EVERGREEN FS INC. DIESEL GOLD (#4675450) $1,013.41 DARNALL CONCRETE PORT-LIME MIX $7.65 GROWING GROUNDS PINK DOGWOOD $127.49 GROWING GROUNDS VIBURNUM $21.24 GROWING GROUNDS VARIOUS PLANTS, FLOWERS $597.94 MATHIS KELLY CONSTRUCTION 12' NYLON SLING $59.05 PRO SOURCE ONE ROUNDUP PROMAX - INRWD $523.24 SUNBURST NURSERIES FLOWERS $99.00 SUNBURST NURSERIES VARIOUS PLANTS, FLOWERS $172.20 MICHAEL AND BARBARA MCGAUGHAN TREE REFUND $60.00 KELLY AND ANDY NELSON TREE REFUND $60.00 MIDWEST EQUIPMENT II STIHL POLE SAW $539.95 General Fund Parks & Recreation Parks Maintenance Total $19,820.73 General Fund Concessions Golf Course PEPSI COLA GENERAL BOTTLERS SODA,CUPS-IRNWD/84871 $45.90 PEPSI COLA GENERAL BOTTLERS CO2 - IRNWD / #84871 $95.90 AVANTI'S ITALIAN RESTAURANT GONDOLAS-RESALE/IRNWD $1,306.35 DENNY'S DOUGHNUTS & BAKERY ASSORTED ITEMS - IRNWOOD $247.50 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 12
Vendor Name Description Transaction Amount PEPSI COLA GENERAL BOTTLERS SODA,CUPS-IRNWD/84871 $423.87 PEPSI COLA GENERAL BOTTLERS SODA- IRNWD / #84874 $421.11 CITY BEVERAGE LLC BEER ORDER-IRNWD/3100B $331.55 CITY BEVERAGE LLC BEER ORDER-IRNWD/3100B $188.70 RA-JAC DISTRIBUTING BEER ORDER - IRNWD/751 $146.00 General Fund Concessions Golf Course Total $3,206.88 General Fund Concessions Aquatics RAMCO FREEZER SERVICE & SALES UNIT SHUTTING OFF/FV $150.00 GOLD MEDAL- CHICAGO CONCESSIONS- DSA POOL $219.99 GOLD MEDAL- CHICAGO CONCESSIONS - FV POOL $1,004.30 GOLD MEDAL- CHICAGO CONCESSIONS - FV POOL $945.13 GOLD MEDAL- CHICAGO CONCESSIONS - DSA POOL $1,169.49 GOLD MEDAL- CHICAGO CONCESSIONS - FV POOL $1,468.79 GOLD MEDAL- CHICAGO CONCESSIONS - DSA POOL $1,913.04 KOLDAIRE EQUIPMENT COMPANY PAPER PRODUCT - DSA $126.00 PEPSI COLA GENERAL BOTTLERS SODA,CUPS-DSA #368484 $838.08 PEPSI COLA GENERAL BOTTLERS CUPS/CREDIT-DSA 368484 ($85.05) PEPSI COLA GENERAL BOTTLERS SODA,CUPS-FV/116859 $628.11 PEPSI COLA GENERAL BOTTLERS 24OZ CUPS-FV#116859 $85.05 PEPSI COLA GENERAL BOTTLERS SODA - DSA / #368484 $743.06 PEPSI COLA GENERAL BOTTLERS SODA,CUPS-FV / #116859 $816.55 PEPSI COLA GENERAL BOTTLERS CREDIT - CO2 #116859 ($150.00) PAPA MURPHYS TAKE N BAKE PIZZA PIZZA-P/REC EVENTS $374.50 General Fund Concessions Aquatics Total $10,247.04 General Fund Concessions Recreation COLLEGE HILLS MEAT SHOP B FLY CHOPS, GR CHUCK $218.67 COLLEGE HILLS MEAT SHOP GR BEEF, B FLY CHOPS $138.88 COLLEGE HILLS MEAT SHOP BURGERS, B FLY CHOPS $87.74 GOLD MEDAL- CHICAGO CONCESSIONS - CHAMP EAST $950.41 GOLD MEDAL- CHICAGO CONCESSIONS - CHAMP WEST $851.41 GOLD MEDAL- CHICAGO CONCESSIONS - CHAMP EAST $3,414.10 GOLD MEDAL- CHICAGO CONCESSIONS - CHAMP WEST $3,350.65 GOLD MEDAL- CHICAGO THERMOSTAT, KETTLE L/WIRE $307.31 GOLD MEDAL- CHICAGO CONCESSIONS - CHAMP EAST $2,001.92 GOLD MEDAL- CHICAGO CONCESSIONS- CHAMP WEST $1,890.44 KOLDAIRE EQUIPMENT COMPANY STRAWS - CHAMP FIELDS $110.00 KOLDAIRE EQUIPMENT COMPANY NAPKINS, STRAWS, WX PAPER $291.20 KOLDAIRE EQUIPMENT COMPANY DELI PAPER - CHAMP FIELD $126.00 KOLDAIRE EQUIPMENT COMPANY DELI PAPER - CHAMP FLD $12.60 PEPSI COLA GENERAL BOTTLERS SODA-MAXWELL #488941 $3,506.10 PEPSI COLA GENERAL BOTTLERS SODA,CUPS-MAXW/#488941 $1,373.69 PEPSI COLA GENERAL BOTTLERS CREDIT- CO2 ($195.00) PEPSI COLA GENERAL BOTTLERS SODA, TEA-MAXCMPLX 488941 $6,518.63 PEPSI COLA GENERAL BOTTLERS CREDIT (CO2)- #488941 ($75.00) CARDMEMBER SERVICE SUPPLIES $73.93 General Fund Concessions Recreation Total $24,953.68 General Fund $571,818.09 Motor Fuel Tax Fund Public Works Motor Fuel Tax COPY SHOP PRINTS/PLANS- ST RESURF $42.18 Motor Fuel Tax Fund Public Works Motor Fuel Tax Total $42.18 Motor Fuel Tax Fund $42.18 Community Development Fd Community Development Administration CLIFTON GUNDERSON LLP AUDIT BILLING- FY 08/09 $4,553.00 NORMALITE HUD-CAPER $190.00 COMCAST CORPORATION INTERNET UNITY CENTER $24.95 JOHNSTON CONTRACTORS INC FFAC RENOVATION $145,921.50 JOHNSTON CONTRACTORS INC FV AQUATIC FAC RENOVATION $142,398.40 WILLIAMS ASSOCIATES ARCHITECTS LTFFAC - MAY,2009 $3,043.23 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 13
Vendor Name Description Transaction Amount Community Development Fd Community Development Administration Total $296,131.08 Community Development Fd $296,131.08 Metro Zone Fund Finance Metro Zone CLIFTON GUNDERSON LLP AUDIT BILLING- FY 08/09 $1,016.00 Metro Zone Fund Finance Metro Zone Total $1,016.00 Metro Zone Fund $1,016.00 Park Land Dedication Fund Parks & Recreation Park Land Dedication DARNALL CONCRETE 1/2" RE-ROD $43.20 Park Land Dedication Fund Parks & Recreation Park Land Dedication Total $43.20 Park Land Dedication Fund $43.20 Capital Investment Fund Other-Capital Investment Capital Investment ILLINOIS PRAIRIE ELECTRIC INC ELEC-CHAMP FLD/CONCESSION $4,117.84 FARNSWORTH GROUP DSA & FV POOL DRAIN CVRS $3,047.72 JOHNSTON CONTRACTORS INC FV AQUATIC FAC RENOVATION $73,181.30 TESTING SERVICE CORP FFAC $572.88 MCLEAN COUNTY CONCRETE CONCRETE (ANDERSON PK) $614.60 Capital Investment Fund Other-Capital Investment Capital Investment Total $81,534.34 Capital Investment Fund $81,534.34 Junction Center Federal Grants SAFETEA-LU STARK EXCAVATING UPTWN STREETSCAPE (JUN09) $140,229.96 Junction Center Federal Grants SAFETEA-LU Total $140,229.96 Junction Center Other-Capital Investment Junction Center STARK EXCAVATING UPTWN STREETSCAPE (JUN09) $118,919.23 Junction Center Other-Capital Investment Junction Center Total $118,919.23 Junction Center $259,149.19 Uptown Roads Other-Capital Investment Roads & Storm Sewers STARK EXCAVATING WEST NORTH ST-STREETSCAPE $104,100.70 STARK EXCAVATING UPTWN STREETSCAPE (JUN09) $144,723.31 GREENPLANNED TREE DEPOSIT- UPTOWN PROJ $11,761.00 Uptown Roads Other-Capital Investment Roads & Storm Sewers Total $260,585.01 Uptown Roads $260,585.01 Uptown Program/Planning Other-Capital Investment Consultants/Studies/Misc FELMLEY-DICKERSON CO NORMAL ST BANK FACADE $36,282.99 Program/Planning Other-Capital Investment Consultants/Studies/Misc Total $36,282.99 Uptown Program/Planning $36,282.99 Hotel Conference/Parking Other-Capital Investment Hotel Site OWNER SERVICES GROUP INC JUNE MANAGEMENT SRVCS $6,450.00 Hotel Conference/Parking Other-Capital Investment Hotel Site Total $6,450.00 Hotel Conference/Parking $6,450.00 Office/Retail B Other-Capital Investment Office/Retail B MCLEAN COUNTY ASPHALT UPTOWN ASPHALT REPAIRS $76,279.52 RECOVERY SOLUTIONS I, LLC TOWN PORTION $2,875.00 Office/Retail B Other-Capital Investment Office/Retail B Total $79,154.52 Office/Retail B $79,154.52 2003 Bond Fund Finance Administration U.S. BANK AGENT FEE-GO BOND/2003 $3,000.00 2003 Bond Fund Finance Administration Total $3,000.00 2003 Bond Fund $3,000.00 2004 Bond Fund Finance Administration U.S. BANK AGENT FEE- GO BOND/ 2004 $750.00 2004 Bond Fund Finance Administration Total $750.00 2004 Bond Fund $750.00 SSA Bond - College Hills TOWN OF NORMAL SSA PROPERTY TAX $250,980.37 SSA Bond - College Hills Total $250,980.37 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 14
Vendor Name Description Transaction Amount SSA Bond - College Hills $250,980.37 Water Fund WATER PRODUCTS CO OF ILLINOIS 10" HYDRA-STOP $1,920.00 WATER PRODUCTS CO OF ILLINOIS VALVE BOX TOP $1,291.00 WATER PRODUCTS CO OF ILLINOIS BAND REPAIR CLAMP $310.00 WATER PRODUCTS CO OF ILLINOIS TAPPING SLEEVE,VALVE $810.50 WATER PRODUCTS CO OF ILLINOIS WATER DISTRIBUTION $1,188.50 WATER PRODUCTS CO OF ILLINOIS SS REPAIR, REPAIR CLAMPS $830.76 WATER PRODUCTS CO OF ILLINOIS SGL BAND REPAIR CLAMPS $610.00 WATER PRODUCTS CO OF ILLINOIS SGL BAND CLAMPS, ARCH CUR $2,282.20 WATER PRODUCTS CO OF ILLINOIS SGL BAND TAPT CLAMPS $1,260.00 WATER PRODUCTS CO OF ILLINOIS MEGA LUGS W/BOLTS $128.00 WATER PRODUCTS CO OF ILLINOIS GATE VALVES, SLEEVES, $3,969.30 WATER PRODUCTS CO OF ILLINOIS REPAIR CLAMPS $778.00 WATER PRODUCTS CO OF ILLINOIS 4",6" HYDRA STOPS $1,690.00 WATER PRODUCTS CO OF ILLINOIS 10X12 SGL BAND CLAMPS $150.00 WATER PRODUCTS CO OF ILLINOIS 6" TAPPING VALVES, SLEEVE $2,992.50 WATER PRODUCTS CO OF ILLINOIS 8" TAPPING VALVE $825.00 WATER PRODUCTS CO OF ILLINOIS GATE VALVE,CPLING-UNV ST $886.50 WATER PRODUCTS CO OF ILLINOIS 10" MEGA LUGS $124.00 WATER PRODUCTS CO OF ILLINOIS 3/4" STRGT METER CONN $413.00 NORTHERN WATER WORKS SUPPLY INCPROTECTUS III METER $8,400.00 YEE, RICHARD 1909 PARK WEST DR REFUND $26.79 WIESEHAN, ROBERT 207 LANDMARK DR REFUND $81.11 FLOOD, BRIAN 100 W SHELBOURNE 3 REFUND $27.62 GOODWIN, ANDREW & AMY 1405 E VERNON 23 REFUND $6.90 MILLS, GEORGE 405 BRIGHT DR REFUND $6.72 NORRIS, MARY JANE 409 W VERNON 1 REFUND $43.77 B-N WATER RECLAMATION DISTRICT RECEIPTS $154,439.21 B-N WATER RECLAMATION DISTRICT MMMA RECEIPTS $3,837.97 Water Fund Total $189,329.35 Water Fund Water Administration PAETEC BUSINESS SERVICES WATER ADMIN $11.20 FEDEX IEPA DOCUMENTATION DELIVE $26.87 OFFICE DEPOT INC YELLOW HIGHLIGHTERS $16.74 OFFICE DEPOT INC DRY ERASE BOARD $10.99 OFFICE DEPOT INC LETTER SIZE TRAY $11.16 Water Fund Water Administration Total $76.96 Water Fund Water Distribution METAMORA TELEPHONE CO PAGING SERVICES - JUNE 09 $48.59 MCLEAN COUNTY CONCRETE FLOW FILL, HOT PATCH $560.00 MCLEAN COUNTY CONCRETE CONCRETE (ROLAND) $147.80 REDNECK INC JACK $111.49 MIDWEST EQUIPMENT II SERVICE, PARTS $186.56 PRAIRIE ARCHWAY INT'L TRUCKS REPAIRS - W14 $247.86 LEXINGTON FORD LLC TRUCK TEST - W14 $19.50 PAETEC BUSINESS SERVICES WATER DISTRIBUTION $0.15 PRAXAIR DISTRIBUTION INC CYLINDERS - NDS51 $27.95 ACE HARDWARE SUPPLIES - WATER DEPT $89.93 ALEXANDER LUMBER COMPANY 2X4 LUMBER (TN004) $16.04 WATER PRODUCTS CO OF ILLINOIS TAPPING COMPOUND $135.00 WATER PRODUCTS CO OF ILLINOIS 6" MJ CAPS $220.00 WATER PRODUCTS CO OF ILLINOIS 6" MJ CAPS $150.00 WATER PRODUCTS CO OF ILLINOIS 6" MJ BEND C153 $144.00 WATER PRODUCTS CO OF ILLINOIS 6" MJ TEE'S, GSKT, T BOLT $24.84 WATER PRODUCTS CO OF ILLINOIS 6" MJ TEE'S, GSKT, T BOLT $199.00 WATER PRODUCTS CO OF ILLINOIS 6" MJ TEE'S, GSKT, T BOLT $11.00 WATER PRODUCTS CO OF ILLINOIS COPPER WASHERS $32.80 HERITAGE MACHINE & WELDING INC WATER CLAMPS, THREAD RODS $425.78 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 15
Vendor Name Description Transaction Amount DIAMOND VOGEL PAINT 4" CHIP BRUSH $14.00 Water Fund Water Distribution Total $2,812.29 Water Fund Water Treatment PDC LABORATORIES INC FLUORIDE TEST, MGMT FEE $80.00 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $4,456.87 CUMMINS MID-STATES POWER INC DCA2 PACKAGED $11.72 PAETEC BUSINESS SERVICES WATER TREATMENT $8.78 PRAXAIR DISTRIBUTION INC CYLINDERS - NDS51 $27.95 ACE HARDWARE SUPPLIES - WATER DEPT $135.12 FASTENAL COMPANY PARTS - WATER DEPT $14.30 CRESCENT ELECTRIC SUPPLY CO 19STR WIRE $12.15 CRESCENT ELECTRIC SUPPLY CO 19 STR WIRE $9.39 MENARDS CLEANER / DEGREASER $2.98 SECTY OF STATE-MOTOR VEH DIV W-27 LICENSE $75.00 SETON IDENTIFICATION PRODUCTS WARNING LABELS, MARKERS $107.90 SETON IDENTIFICATION PRODUCTS WARNING LABELS, MARKERS $22.95 SIEMENS WATER TECHNOLOGIES- IL RESTOCKING FEE $56.79 MISSISSIPPI LIME COMPANY 27.54 TN LIME $3,881.76 MISSISSIPPI LIME COMPANY 27.31 TN LIME $3,849.34 MISSISSIPPI LIME COMPANY 27.35 TN LIME $3,854.98 JCI JONES CHEMICALS INC CHLORINE $1,600.00 JCI JONES CHEMICALS INC CHLORINE $1,600.00 CONTINENTAL CARBONIC PRODUCTS INLCO2 SALES $1,586.32 Water Fund Water Treatment Total $21,394.30 Water Fund $213,612.90 Water Capital Investment Water Capital Investment WATER PRODUCTS CO OF ILLINOIS MJ CAPS $262.00 WATER PRODUCTS CO OF ILLINOIS RISER CLAMPS, THREAD RODS $44.40 WATER PRODUCTS CO OF ILLINOIS RISER CLAMPS, THREAD RODS $60.00 STARK EXCAVATING UPTWN STREETSCAPE (JUN09) $1,314.00 Water Capital Investment Water Capital Investment Total $1,680.40 Water Capital Investment $1,680.40 Sewer Fund Sewer Administration RED WING SHOE STORE SHOES-NICK HUSKINS $120.00 CLIFTON GUNDERSON LLP AUDIT BILLING- FY 08/09 $5,651.00 UNIVERSITY OF ILLINOIS CHICAGO ELECTRIC SERVICE $151.33 BRADFORD SUPPLY CO PUMP SEWAGE (AIRPORT RD) $461.40 CARDMEMBER SERVICE VALMATIC NORTHBRIDGE LIFT $234.33 INNOTECH COMMUNICATIONS CAR CHARGERS $59.97 INNOTECH COMMUNICATIONS CREDIT - CAR CHARGER ($19.99) INNOTECH COMMUNICATIONS RAPID HOME CHARGER $24.99 INTERSTATE ALL BATTERY CENTER BT-90 BATTERY (#9264) $34.99 James E Thomas II REIMBURSEMENT FOR CDL REN $50.00 WATER PRODUCTS CO OF ILLINOIS 2" TURN BALL VALVE $236.48 FASTENAL COMPANY STAINLESS 3/16 S-HOOKS $11.83 BRADFORD SUPPLY CO PVC PIPE (STORM REPAIR) $108.50 DARNALL CONCRETE HI RISERS, RINGS, SAND $599.10 DARNALL CONCRETE 4" HI RISER, MASON SAND $110.00 DARNALL CONCRETE TYPE A INLET (STRM REPAIR $116.00 DARNALL CONCRETE RESIN SEAL $62.00 DARNALL CONCRETE 2" RISER RING $44.00 DARNALL CONCRETE CONCRETE BRICK, SAND $24.10 MATHIS KELLY CONSTRUCTION MEASURING WHEEL $38.25 MCLEAN COUNTY CONCRETE CONCRETE (COURTLAND) $263.40 MCLEAN COUNTY CONCRETE FLOW FILL - PINE/MAPLE $1,170.63 MCLEAN COUNTY MATERIALS CO OVERSIZE ROCK $29.40 MENARDS PRIMER, PVC PIPE, CEMENT $9.01 MENARDS WIRE MARKERS, ELEC TAPE $13.77 Town of Normal Expenditures to be Approved for Payment as of: July 15, 2009 Page 16
Vendor Name Description Transaction Amount MENARDS PARTS- STRM GRATE N/POINT $12.19 OFFICE DEPOT CREDIT PLAN WALL FILES/MARKERS SEWER $23.28 CARDMEMBER SERVICE SEARS TOOLS & TOOL BOX $161.53 Sewer Fund Sewer Administration Total $9,801.49 Sewer Fund Sewer Capital Investment STARK EXCAVATING UPTWN STREETSCAPE (JUN09) $68,760.00 Sewer Fund Sewer Capital Investment Total $68,760.00 Sewer Fund $78,561.49 Parking Fund HEARTLAND PARKING INC LOSS FOR JUNE 2009 $3,323.18 Parking Fund Total $3,323.18 Parking Fund $3,323.18 Health & Dental Ins Fund Administration - City Mgr Health Insurance INNOVIANT INC INNOVIANT JUN 20 - JUN 26 $10,077.14 INNOVIANT INC INNOVIANT JUN 27 - JUL 03 $9,864.51 Health & Dental Ins Fund Administration - City Mgr Health Insurance Total $19,941.65 Health & Dental Ins Fund $19,941.65 Gen Veh Replacement Fund Information Technology Administration CDW GOVERNMENT INC CISCO CATALYST $139.12 MNJ TECHNOLOGIES DIRECT INC LASERJET M345X MFP $3,300.00 Gen Veh Replacement Fund Information Technology Administration Total $3,439.12 Gen Veh Replacement Fund Parks & Recreation Parks Maintenance BOB RIDINGS INC '09 FORD F250 W/SNOWPLOW $26,910.00 Gen Veh Replacement Fund Parks & Recreation Parks Maintenance Total $26,910.00 Gen Veh Replacement Fund $30,349.12 Grand Total $2,194,405.71 TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion Authorizing Staff to Purchase Landscape Plantings in an Amount not to Exceed $15,000 for the Uptown Streetscape on North Street from Fell Avenue to the Uptown Circle
PREPARED BY: Wayne A. Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager Garry Little, Director of Parks & Recreation
BUDGET IMPACT: A total of $46,489 is budgeted in fund 333-9885-466-53.08 of the Uptown Fund for plant materials. The remaining funds in this account will be used for future landscape plantings anticipated in the spring.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: List of Plant Materials and Quotes from Nurseries
BACKGROUND
On July 21, 2008 the Town Council accepted various value engineering proposals for the Uptown Normal Street and Streetscape Project awarded to Stark Excavating, Inc. One of the proposals included the elimination of the installation of landscape plantings from the contract with the anticipation that the landscape plantings could be purchased separately by the Town and installed by the Parks & Recreation Department. As the street project from Fell Avenue to the Uptown Circle is nearing completion, it is now appropriate to provide for landscape plantings in this area. It is anticipated that these plantings will be complete by the opening of the Marriott Hotel and Conference Center in early fall 2009. The Town of Normal has solicited quotes from qualified nurseries to provide landscape plants in accordance with the plans from Hoerr Schaudt Landscape Architects for this work.
DISCUSSION/ANALYSIS
The proposed plant list for North Street and quotes from various nurseries are summarized on the attached spreadsheet. The landscape plan includes shrubs, evergreens, grasses and various perennial plantings. Since these plants will be installed in the late summer/fall period, both the Parks & Recreation Department and Hoerr Schaudt Landscape Architects recommend the elimination of the perennial plantings as it is likely that many perennial plants installed in the fall will not be established well enough to survive the winter period. The perennial plantings may be installed in the spring for a greater chance of survival.
Based on the quotes from the selected nurseries and assuming the perennial plants will be eliminated from the fall planting, the staff requests authorization to spend up to $15,000 to purchase the plants to be installed this summer/fall. These plants may be purchased from the nurseries that provided quotes or other nurseries depending on the availability and quality of the plants. To provide additional color this fall, annual plantings may be purchased as determined necessary by the Parks & Recreation Department. TOWN COUNCIL ACTION REPORT
The Town is currently advertising for bids for the first tree planting project, which will include trees along North Street and in the center of the Uptown Circle. It is anticipated that the proposals for the tree planting will be brought to the Council at its August 3, 2009 meeting. The landscape plantings will be coordinated with the installation of the trees.
As the streetscape project on North Street is nearing completion and in anticipation of the opening of the Marriott Hotel and Conference Center, Town staff recommends approval.
TOWN OF NORMAL TABULATION OF QUOTES Uptown Normal ‐ Phase 1 Landscape Plantings North Street / Fell Avenue to Uptown Circle Green View Growing Grounds Mariani Nurseries LOWEST PRICE W/OUT LOWEST PRICE PERENNIALS
ITEM UNIT # Key ITEM UNIT QTY UNIT PRICE TOTAL Unit Price TOTAL UNIT PRICE TOTAL PRICE TOTAL UNIT PRICE TOTAL 1 CST SHRUB -Chaenomeles speciosa 'Texas Scarlet' 18" Ht. EACH 3 $19.98 $59.94 $24.99 $74.97 $12.00 $36.00 $12.00 $36.00 $12.00 $36.00 2 CST SHRUB-Chaenomeles speciosa 'Texas Scarlet' 24 "Ht. EACH 7 $19.98 $139.86 $34.99 $244.93 $13.50 $94.50 $13.50 $94.50 $13.50 $94.50 3 DGN SHRUB-Hydrangea arborescens 'White Dome' 24"Ht. EACH 8 $25.30 $202.40 $34.99 $279.92 $16.00 $128.00 $16.00 $128.00 $16.00 $128.00 4 SBG SHRUB-Spiraea x xbumalda 'Goldflame' 18"Ht. EACH 7 $21.97 $153.79 $12.99 $90.93 $8.00 $56.00 $8.00 $56.00 $8.00 $56.00 5 SBG SHRUB-Spiraea x xbumalda 'Goldflame' 24"Ht. EACH 8 $21.97 $175.76 $27.99 $223.92 $8.80 $70.40 $8.80 $70.40 $8.80 $70.40 6 SBG SHRUB-Spiraea x xbumalda 'Goldflame' 30"Ht. EACH 8 $21.97 $175.76 $34.99 $279.92 $9.00 $72.00 $9.00 $72.00 $9.00 $72.00 7 WFM SHURB-Weigela florida 'Minuet' 18"Ht. EACH 27 $26.64 $719.28 $24.99 $674.73 $12.00 $324.00 $12.00 $324.00 $12.00 $324.00 8 WFM SHRUB-Weigela florida 'Minuet' 24"Ht. EACH 28 $26.64 $745.92 $44.99 $1,259.72 $13.00 $364.00 $13.00 $364.00 $13.00 $364.00 9 JCP EVERGREEN SHRUB-Buxus 'Green Velvet' 24"Ht. EACH 27 $66.64 $1,799.28 $12.99 $350.73 $65.00 $1,755.00 $12.99 $350.73 $12.99 $350.73 10 JCP EVERGREEN SHRUB-Buxus 'Green Velvet' 36"Ht. EACH 37 $66.64 $2,465.68 $29.99 $1,109.63 $84.00 $3,108.00 $29.99 $1,109.63 $29.99 $1,109.63 11 JCP EVERGREEN SHRUB-Buxus 'Green Velvet' 48"Ht. EACH 26 $66.64 $1,732.64 $49.99 $1,299.74 $0.00 $49.99 $1,299.74 $49.99 $1,299.74 13 AMS PERENNIAL PLANTS-Achillea x 'Moonshine' #1 container EACH 95 $8.63 $819.85 $8.99 $854.05 $3.35 $318.25 $3.35 $318.25 $0.00 14 AWL PERENNIAL PLANTS-Aster 'Wood's Light Blue' #1 container EACH 221 $0.00 $8.99 $1,986.79 $4.10 $906.10 $4.10 $906.10 $0.00 15 CCF PERENNIAL PLANTS-Caryopteris x cladonensis 'First Choice' #2 container EACH 40 $0.00 $22.99 $919.60 $10.50 $420.00 $10.50 $420.00 $0.00 16 EPK PERENNIAL PLANTS-Echinacea purpurea 'Kim's Knee High' #1 container EACH 96 $8.63 $828.48 $19.99 $1,919.04 $7.50 $720.00 $7.50 $720.00 $0.00 17 ESR PERENNIAL PLANTS-Echinacea 'Sunset' #1 container EACH 356 $8.63 $3,072.28 $9.99 $3,556.44 $7.75 $2,759.00 $7.75 $2,759.00 $0.00 18 HBS PERENNIAL PLANTS-Hemerocalis 'Black-eyed Stella' #1 container EACH 41 $8.63 $353.83 $9.99 $409.59 $3.35 $137.35 $3.35 $137.35 $0.00 19 IGR PERENNIAL PLANTS-Iris germanica 'Royal Knight' #1 container EACH 59 $0.00 $16.99 $1,002.41 $0.00 $16.99 $1,002.41 $0.00 20 IPV PERENNIAL PLANTS-Iris psudacorus ' Variegatus' #1 container EACH 71 $0.00 $12.99 $922.29 $4.25 $301.75 $4.25 $301.75 $0.00 21 ISC PERENNIAL PLANTS-Iris siberica 'Caeser's Brother' #1 container EACH 57 $8.63 $491.91 $7.99 $455.43 $3.35 $190.95 $3.35 $190.95 $0.00 22 ISS PERENNIAL PLANTS-Iris siberica 'Sky Wings' #1 container EACH 27 $0.00 $9.99 $269.73 $0.00 $9.99 $269.73 $0.00 23 LSK PERENNIAL PLANTS-Liatris spicata 'Kobold' #1 container EACH 107 $0.00 $9.99 $1,068.93 $0.00 $9.99 $1,068.93 $0.00 24 LSS PERENNIAL PLANTS-Leucanthemum x superbum 'Highland White Dream' #1 cont EACH 13 $8.63 $112.19 $9.99 $129.87 $3.35 $43.55 $3.35 $43.55 $0.00 25 RFG PERENNIAL PLANTS-Rudbeckia fulgida 'Goldstrum' #1 container EACH 84 $8.63 $724.92 $7.99 $671.16 $3.35 $281.40 $3.35 $281.40 $0.00 26 SAF PERENNIAL PLANTS-Sedum 'Autumn Fire' #1 container EACH 190 $8.63 $1,639.70 $7.99 $1,518.10 $3.35 $636.50 $3.35 $636.50 $0.00 27 SCB PERENNIAL PLANTS-Scabiosa columbaria 'Butterfly Blue' #1 container EACH 27 $4.63 $125.01 $8.99 $242.73 $0.00 $4.63 $125.01 $0.00 28 SNM PERENNIAL PLANTS-Salvia nemorosa 'May Night' #1 container EACH 284 $8.63 $2,450.92 $7.99 $2,269.16 $3.35 $951.40 $3.35 $951.40 $0.00 29 VSG PERENNIAL PLANTS-Veronica spicata 'Giles Van Hess' #1 container EACH 99 $8.63 $854.37 $8.99 $890.01 $4.15 $410.85 $4.15 $410.85 $0.00 30 VSR PERENNIAL PLANTS-Perovskia atriplicifolia 'Little Spire' #1 container EACH 329 $8.63 $2,839.27 $7.99 $2,628.71 $4.25 $1,398.25 $4.25 $1,398.25 $0.00 32 HSS GRASSES-Helitotrichon sempervirens 'Sapphire' #1 container EACH 160 $0.00 $11.99 $1,918.40 $4.75 $760.00 $4.75 $760.00 $4.75 $760.00 33 ICR GRASSES-Imerata Cylindrica 'Red Baron' #1 container EACH 76 $0.00 $12.99 $987.24 $4.25 $323.00 $4.25 $323.00 $4.25 $323.00 34 MSA GRASSES-Miscanthus sinensis 'Adagio' #1 container EACH 43 $8.63 $371.09 $16.99 $730.57 $4.25 $182.75 $4.25 $182.75 $4.25 $182.75 35 MSL GRASSES-Miscanthus sinensis 'Little Zebra' #1 container EACH 128 $8.63 $1,104.64 $14.99 $1,918.72 $0.00 $8.63 $1,104.64 $8.63 $1,104.64 36 LSP GROUNDCOVER-Lirope spicata #1 container EACH 478 $8.63 $4,125.14 $7.99 $3,819.22 $0.00 $7.99 $3,819.22 $7.99 $3,819.22 37 LMB GROUNDCOVER-Liriope muscari 'Big Blue' #1 container EACH 334 $2.96 $988.64 $7.99 $2,668.66 $0.00 $2.96 $988.64 $2.96 $988.64 TOTALS $29,272.55 $39,645.99 $16,749.00 $23,024.68 $11,083.25 TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion to Award the Bid for a Water Department Service Truck with Utility Body to Mangold Ford Mercury in Eureka, IL at a Net Cost of $31,403
PREPARED BY: Steve Gerdes, Water Director
REVIEWED BY: Mark R. Peterson, City Manager Geoff Fruin, Assistant to the City Manager
BUDGET IMPACT: Funds in the amount of $30,000 are budgeted in account 534- 8010-434.70-20 of the Water Department budget. The remaining balance will be offset by the $4,200 of savings that was previously realized on the replacement of vehicle W-27.
STAFF RECOMMENDATION: Approval
BACKGROUND
The Water Department currently owns a 2003 F-350 truck with service body that was purchased in 2002. This truck is used extensively in the Water Distribution Division on maintenance and repair projects. This truck is scheduled for replacement in the 2009-10 vehicle replacement budget of the Water Department.
DISCUSSION/ANALYSIS
Specifications were prepared for the replacement of the 2003 Ford service truck with the existing truck to be traded in. Bids for the replacement were opened and read on July 8, 2009. Five companies responded with the following bids:
Bidder Base Price Trade in Net Price
Mangold Ford Mercury, Eureka, IL $41,903.00 $10,500.00 $31,403.00 Barker Motor Co., Bloomington, IL $43,087.00 $ 7,000.00 $36,087.00 Lexington Ford, Lexington, IL $42,100.00 $ 8,700.00 $33,400.00 Landmark Ford, Springfield, IL Bid#1 $41,039.00 $ 7,000.00 $34,039.00 Landmark Ford, Springfield, IL Bid#2 $41,518.00 $ 7,000.00 $34,518.00 Uftring Ford, East Peoria, IL $40,495.00 $ 7,000.00 $33,495.00
Staff is recommending awarding the bid to the lowest bidder, Mangold Ford Mercury at a total net cost of $31,403.00 for one Ford F-350 with service body.
TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion to Waive the Formal Bidding Process and Accept a Quotation from Rowe Construction Co. to Complete Street Pavement Repairs on Claremont Commons and East Raab Road for the Total Amount of $37,115.80.
PREPARED BY: Mike Hall, Director of Public Works
REVIEWED BY: Mark R. Peterson, City Manager Pam Reece, Assistant City Manager Scott Dennewitz, Street Maintenance Supervisor Gene Brown, Town Engineer
BUDGET IMPACT: An adequate balance in the amount of $39,512.65 remains in the Road & Bridge Street expenditure line 001-7035-431.27-41 of the current budget for the proposed work.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Quotations from Rowe Construction Co. and McLean County Asphalt Co.
BACKGROUND
In addition to the annual asphalt pavement resurfacing program and work that staff has proposed to be completed with Town forces, staff is also proposing to have a local paving contractor complete approximately 1,915 SY of asphalt pavement replacement on Claremont Commons in the Ironwood Subdivision and on East Raab Road immediately west of North Pointe Drive. Staff estimates the cost of this work to be $39,000.
DISCUSSION/ANALYSIS
Staff solicited unit cost quotations per ton of asphalt pavement material placed and finished from the two local asphalt paving contractors to complete the subject pavement repairs. Based on the unit prices quoted, staff has calculated the following summary of total cost of each contractor to complete the repairs:
Claremont Commons Drive East Raab Road Total McLean County Asphalt Co., Inc. $33,390.00 $4,770.00 $38,160.00
Rowe Construction Co. $32,478.32 $4,637.48 $37,115.80
Staff recommends the quotation from Rowe Construction be accepted.
TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion to Waive the Formal Bidding Process and to Authorize Staff to Execute a Supplemental Agreement with Cotter Consulting Incorporated for Enhanced Commissioning Services for the Multi- Modal Transportation Center Project in the Amount of $85,705 and Approval of an Associated Budget Adjustment
PREPARED BY: Wayne A. Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager Pamela S. Reece, Assistant City Manager
BUDGET IMPACT: Funding for these services has not been included in the budget. If approved, a budget adjustment of $85,705 in account 332-9835-466.20-10 of the Uptown fund will be required from unobligated bond proceeds.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposal from Cotter Consulting
BACKGROUND
On May 18, 2009, the Town Council authorized an agreement with Cotter Consulting Services for Owner Representation Services for the Normal Multi-Modal Transportation Center project. Since that time Cotter Consulting has been actively involved with the final design phase of the project with Town staff and the team from RATIO Architects.
During a review of the LEED “scorecard,” which determines the points required for LEED certification, it was determined that an additional point may be achieved if “Enhanced Commissioning” services are provided. Enhanced Commissioning is a process of verifying and documenting that the building and systems perform interactively according to the design intent and the owner’s operational needs. Enhanced Commissioning includes a third party review of designs prepared by the mechanical and electrical designers on the RATIO Team as well as services throughout the commissioning of these systems before the occupancy of the building. These services are not just intended to gain additional LEED points but typically benefit the owner by assuring that the building systems function as intended in an economical and energy efficient manner. As Cotter Consulting is very qualified to provide these services and is a current member of the project team, Town staff requested they submit a proposal for Enhanced Commissioning.
DISCUSSION/ANALYSIS
The attached proposal from Cotter Consulting further describes the commissioning process. To meet the LEED requirement for Enhanced Commissioning the following equipment and systems need to be commissioned: TOWN COUNCIL ACTION REPORT
• Heating, ventilation, air conditioning, refrigeration and associated controls • Lighting and daylighting controls • Domestic hot water systems • Renewable energy systems
Other items such as electrical systems and Audio Visual (A/V) systems may also be commissioned but are not required by the LEED guidelines.
Cotter Consulting has proposed a fee of $85,705 for enhanced commissioning services as required by LEED. Cotter Consulting has also submitted an alternate proposal for electrical commissioning and is available to perform commissioning for A/V systems. Town staff does not recommend the alternate proposal for electrical or A/V systems at this time.
Although the designs for the Multi-Modal Transportation Center are nearly complete, there is time for Cotter to perform the third-party review of the designs and specifications by RATIO Architects and their subconsultants. Since Enhanced Commissioning not only yields points for LEED certification but will potentially save the Town from future costs associated with poorly functioning building systems, Town staff recommends approval.
RESOLUTION NO. ______
A RESOLUTION TO WAIVE THE FORMAL BIDDING PROCESS AND AUTHORIZE EXECUTION OF A CONTRACT WITH COTTER CONSULTING FOR ENCHANCED COMMISSIONING SERVICES FOR THE MULTI-MODAL TRANSPORTATION CENTER PROJECT
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to waive the formal bidding process and enter into a contract with Cotter Consulting for enhanced commissioning services for the Multi-Modal Transportation Center Project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLNOIS:
SECTION ONE: That the formal bidding process is hereby waived and the President be and he is hereby authorized to execute for and on behalf of the Town of Normal a contract with Cotter Consulting for enhanced commissioning services for the Multi-Modal Transportation Center Project in an amount not to exceed $85,705.00. A copy of said contract is marked Exhibit A, attached hereto and incorporated herein for reference.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
TOWN OF NORMAL
PROPOSAL TO PROVIDE:
Commissioning Services
TO: The Town of Normal
FOR: Multimodal Transportation Center
SUBMITTED BY: SSRCx/Cotter Consulting
DATE: July 13, 2009
July 13, 2009
Ms. Pam Reece Assistant City Manager Town of Normal 100 E. Phoenix Avenue Normal, IL 61761
RE: Town of Normal: Multi-Modal Transportation Center LEED Enhanced Commissioning Services
Dear Ms. Reece:
It was a pleasure to meet with you and others with the Town of Normal concerning the commissioning requirements for the Multi-Modal project. We appreciate this opportunity to submit our proposal to provide enhanced commissioning services to the Town of Normal for the Multi-Modal Transportation Center. Thriving on complex projects, SSRCx/Cotter will provide an experienced team and proven approach to deliver successful Commissioning Services for your project.
Our team’s representative project experience has historically demonstrated a savings range of $2 to $14 dollars for every dollar spent on commissioning fees. The experienced staff we propose includes professional engineers, qualified commissioning agents, LEED APs, and licensed skilled technicians who are dedicated to serving the best interests of the Town of Normal and will manage this project expertly and efficiently.
We have commissioned over 500 projects with many achieving LEED certification. Our experience extends to numerous private and public clients including the City of Chicago Department of General Services, the Public Building Commission, the Village of Schaumburg, and various clinics for Christie Clinic in central Illinois to name a few.
As you review our fee, proposed approach and the qualifications of our people, we hope you will understand the depth of our commitment to excellence, quality and comprehensive services. We believe that we will provide you with the best services for the commissioning of Normal’s Multi-Modal project.
Sincerely, SSRCx/Cotter Consulting
Laura Ludwig, P.E., QCxP Market Manager, Commissioning
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200 . COTTERCONSULTING.COM
Commissioning Services for Multimodal Transportation Center
UNDERSTANDING
As part of the Uptown Renewal Plan, the Town of Normal will build a 1.3 acre new Multimodal Transportation Center to serve a transportation hub for the community. The proposed Multimodal Transportation Center is located along the Chicago to St. Louis Amtrak Route. The Town is currently served by Amtrak passenger trains, Burlington Trailways Coach Company, the Bloomington-Normal Public Transit local bus system, as well as other charter bus services all of which are potential occupants of the new Multimodal Transportation Center.
The new center will be comprised of 4 floors consisting of transit operations facilities, platforms, office space, meeting areas, a food court, retail and commercial space and a parking garage.
The Town requires a rating of LEED silver or greater for this project. The anticipated construction start date is winter 2009/sprint 2010 with completion in 24 month.
APPROACH TO COMMISSIONING
Integrated Building Commissioning per USGBC’s Guidelines This proposal assumes the integrated building commissioning method as described in ASHRAE Guideline 1-1996 will be used. This process will meet all requirements of the USGBC LEED NC 2.2 guidelines for commissioning in the LEED™ EA prerequisite and the EA Credit 3 for “enhanced commissioning.” The contractors performing the construction will be utilized to the greatest extent possible to demonstrate the installed work is compliant with the contract documents and design intent. The contractors will assist in performance demonstration and testing.
Equipment and Systems to be Commissioned: The LEED NC 2.2 EA prerequisite #1 requires that the following systems are commissioned: • Heating, ventilation, air conditioning, and refrigeration systems (mechanical and passive) and associated controls • Lighting and daylighting controls • Domestic hot water systems • Renewable energy systems are not anticipated for this project at this time. If any renewable energy systems are installed, it will be considered additional scope with a
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subsequent negotiated addition in fee. Renewable energy systems include solar panels, geothermal heat pumps, wind turbines, etc.
Based upon our review of construction documents and quantities identified therein, dated June 15, 2009, the following systems will be commissioned as required by LEED:
Fundamental Commissioning LEED Basic
Hot Water pumps Hot Water systems Unit Heaters Horizontal Unit Heaters Vertical Air Curtain w/ Heating Unit Heaters Electrical Radiant ceiling panel system Hot Water Boiler Boiler Chemical Feed Rooftop Air Units Computer Room ACs General or toilet exhaust fans Vent Fans Terminal boxes, 25% Fan powered boxes, 50% Domestic Hot Water heaters Instantaneous domestic HW heaters Lighting Control System
Additional items to consider for commissioning beyond the scope for LEED criteria:
Fundamental Commissioning Electrical
Emergency Power Equipment Generators Automatic Transfer Switches Fire Alarm System Tele/Data
Design Phase Scope
Review Owner’s Project Requirements (OPR) for Clarity and Completeness. We assist in development and review of the Owner’s Project Requirements to ensure that they detail the functional requirements of the project and the expectation of the building’s use and operation. These items must be included:
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• Owner and user requirements describe the primary purpose, program and use of the project. • Environmental and sustainability goals. • Energy efficiency goals are the performance goals related to local or national energy code standards. • Indoor environmental quality requirements are the space environmental requirements including lighting, space temperature, humidity, acoustical, air quality, ventilation, filtration, etc. • Equipment and system expectations detail the quality, reliability, type, automation, flexibility, and maintenance requirements. • Building Occupant and O&M personnel requirements identify how the facility will be operated, by whom, and the level of training and orientation required.
Review Basis of Design.(BoD) The design team develops the Basis of Design. The Commissioning Authority reviews these documents for clarity and completeness. The Basis of Design is a narrative describing the design of the systems including design assumptions that address: • Primary design assumptions including space use, redundancy, climatic design conditions, zoning, occupancy, etc. • Standards related to codes, regulations, etc. • Narrative descriptions and the performance criteria for HVAC systems, lighting systems, hot water systems, onsite power systems, etc.
Construction Document Plan Reviews. The LEED NC 2.2 EA Credit #3 (enhanced task) states “the CxA shall conduct one commissioning design review” of the design documents prior to the mid-construction documents phase and back-check the review comments in the subsequent design submission.” The standard requires this review to address whether the design documents achieve the OPR and BoD and whether the commissioned systems are coordinated. We will conduct this review.
Commissioning Specification. The LEED NC 2.2 EA prerequisite #1 requires that the contract documents incorporate the commissioning requirements. We provide a Commissioning specification that achieves this requirement. It describes the commissioning requirements for the following: • Commissioning team involvement • Contractor’s responsibilities • Submittals and submittal review procedures for Cx process/systems
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• Operation and maintenance documentation, systems manual requirements • Meetings • Prefunctional checklists (PFC) • Start-up plan development and implementation • Functional performance test procedures (FPT) • Acceptance and closeout • Training requirements including the development of a training execution plan • Warranty review site visit
Construction Phase Scope
Commissioning Plan. We prepare a commissioning plan that will describe the process that will be followed that will include project specific PFCs and FPTs. The plan will define the process of how commissioning will be executed. The Plan will be distributed to the Commissioning Team for review and comment. The Commissioning Plan will be used by the Commissioning Authority to execute the commissioning process. The plan will:
• Commissioning Overview. This brief overview of the commissioning process addresses the design, construction, acceptance, occupancy, operational, and warranty phases of commissioning. • List of Equipment and Systems. We develop a log listing the equipment and systems to be commissioned. The log indicates the system that each piece of equipment is part of, what part of the building the equipment/system serves and the related systems that interface with the equipment/system. We use this log to provide input and direction to the scheduling of completion of systems and to track completion of the commissioning process. • Team Roles. The Commissioning team includes the Owner, Design Professionals, Contractors and Commissioning Authority. This team commissions the building. The Design Team defines the scope. The Contractors complete the work and demonstrate its performance (under the direction of the Commissioning Authority). The Commissioning Authority leads the commissioning process, develops procedures for demonstrating installation and operation, and witnesses and verifies system-function based on the contract documents. The Commissioning Authority documents the completion in interim
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reports, reviews items that require follow-up and documents the final status in the final Commissioning Report. The Owner occupies, operates and maintains the final building. • Management and Communication. We describe the management, communication and reporting of the commissioning process. • Deliverables. We list the expected work products of commissioning. • Commissioning Milestones. We list the key commissioning process milestones. • Installation checklists. We include Pre-Functional Checklists (PFC) for each piece of equipment and system in the scope of commissioning work. The PFCs are used to document that the installation of the equipment and systems are in accordance with the design requirements. The construction phase checklists, developed from the requirements of the plans and specifications, combine the installation requirements for a piece of equipment and break the requirements down into categories. For example, an A/C unit PFC will address the installation clearance, serviceability, coil piping arrangements, electrical connections, duct and plenum connections, insulation, labeling, filters, control component rough-in, etc. all in one checklist. All checklists are fully executed prior to functional testing. • Functional Testing. We include Functional Performance Test Procedures. These procedures define the acceptable results of the tests to be performed in order to quantify what is expected for each system and piece of equipment. The construction phase tests are a series of written procedures developed from the contract document requirements. These functional performance tests describe how the systems are tested to demonstrate that they operate according to the design. The tests include temperature controls, humidity controls, safeties and alarms, air volume control, operation on loss of power and restoration of power. The functional performance test is developed for each piece of equipment and system listed to be commissioned. The Contractors are asked to review the functional performance test to confirm that the tests only require them to demonstrate items in the contract scope. The Commissioning Authority witnesses and verifies the results of the functional performance testing. • Training. We provide a comprehensive matrix describing the training as detailed in the construction documents. Detailed training plans, scheduling and coordination of training with Owner’s needs/staff schedules are included where required by the contract scope. • Opposed Season Testing and Warranty Reviews. We provide a comprehensive matrix describing the opposed season and warranty items that are required and define the process by which the execution of these activities will be monitored.
Three paper copies of the commissioning plan will be provided and one electronic copy.
Meetings. SSRCx/Cotter organizes, conducts and documents the commissioning kick-off meeting, the commissioning planning meeting and the execution meetings. In these meetings, we address all issues relating to the Commissioning Plan and seek to resolve issues as they arise.
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• Kick-off meeting. Once the project is in the construction phase, we conduct a kick-off meeting with the design and construction team to review the commissioning scope and commissioning plan. The construction team is asked to review the commissioning plan, checklists and test procedures to ensure that they fairly and accurately reflect the requirements of the design documents. The intended purpose of this review is to secure agreement from the contractors that they have met their contractual requirements for installation detailed in the commissioning process. During the kick-off meeting, we coordinate the distribution and review process for shop drawings so that the team can efficiently review them as they are transmitted between the contractors, the design team and the Commissioning Authority. We confirm protocols to be used in managing and following the commissioning process. We establish tentative schedules for commissioning team meetings, emphasizing that meetings are to facilitate the process and don’t become burdensome to team members. • Commissioning planning and execution meetings. Few meetings are generally held during the phase of construction when the project is coming out of the ground through the completion of the structure. Meetings occur on a frequent basis during the final stages of the project when equipment and systems are nearing completion of installation, start-up, and functional testing. • Meeting Organization. We prepare agendas and attendance lists, arrange for meeting facilities, and notify participants in a timely manner for each commissioning event. We act as the chair at all commissioning events and monitor execution of all agenda items. We prepare minutes of every commissioning event and send copies to all commissioning team members and attendees.
Scheduling. SSRCx/Cotter participates with the Contractors in scheduling activities required for the commissioning process. The Commissioning Plan lists the key commissioning milestones. During the construction kickoff meeting, we identify when these milestones should be integrated into the construction schedule. The process focuses on documenting correct installation as early as possible.
College of DuPage, Health Careers and Natural Science Building The PFCs are broken down into phases of LEED-NC Commissioning the work, such as placing equipment, piping and ducting, testing and flushing, insulating and labeling, energizing and start-up, etc. The checks associated with these various stages are completed after the various segments of construction are completed. We ask that these activities are included in the construction.
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The FPTs are also dependent upon construction completion. Individual systems need to be completed and the interface between systems must be complete to properly execute functional testing. For example, the HVAC controls cannot be observed without multiple pieces of equipment and systems being complete. The capacities of HVAC systems cannot be observed without test and balance being complete and the areas they serve being complete.
These activities are to be included in the construction schedule and we conduct commissioning meetings to plan, coordinate, and monitor the status of the commissioning activities.
Shop Drawing Reviews. The LEED NC 2.2 EA Credit #3 (enhanced task) requires the CxA to review contractor submittals applicable to systems being commissioned for compliance with the Owner’s Project Requirements (OPR) and the Basis of Design (BoD). It requires the review to be concurrent with the review conducted by the engineer of record. It requires we submit our comments to the A/E and the owner. The reviews specifically address: • Meeting the OPR and BoD • Maintenance and operation requirements • Facilitating performance testing
This proposal includes only one review per the above for each system/piece of equipment being commissioned. If additional reviews are required, they will be completed at an additional fee.
Site Visits. Site visits are used to assist the Contractor in planning and scheduling commissioning activities, to review installation checklists (PFCs) and conduct functional performance testing (FPTs), to monitor training, as well as other commissioning activities. We attend selected planning and job-site meetings to obtain information on the construction process. We assist in resolving any discrepancies.
Installation checklists – We will execute the installation checklists prepared by SSRCx/CCI and included in the commissioning plan as the equipment and systems are installed. We will advise the commissioning team of the status of the installation by preparing site visit reports and including deficiency reports. We will update the deficiency list and action items log with each subsequent site visit.
Master Deficiency and Action Items Lists and Logs. A Master Deficiency List (MDL) and Action Items Log (AIL) are used to track commissioning-related items that require ongoing
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attention. Any scope items that may be addressed by the design team are included in the action items list to be monitored until they are appropriately addressed. The MDL is updated and included in each interim field report. The AIL is updated and included with the minuets of each commissioning team meeting and distributed to the Owner, AOR and General Contractor.
Troubleshooting. We participate in troubleshooting and conflict resolution and assist the Contractors in determining the cause(s) of non-compliant performance of individual pieces of equipment and cross-discipline systems. Our team will follow up corrective work with the documentation of proper performance. However, we do not perform repeated visits to attempt to commission incomplete work. We expect the Contractors to verify that the items listed in the PFCs are complete and equipment and systems are ready for FPTs prior to scheduling commissioning activities. We proceed once the Contractor has provided this assurance.
Acceptance Phase Scope
Test and Balance of HVAC Systems – We will review the HVAC test and balance report. We will verify the accuracy of the T&B report by having the T&B subcontractor demonstrate samples of their findings so that we can witness and document the report data included in their report is accurate. We have included one day of T&B verification. We have not included the scope required of the T&B subcontractor for this one day of verification. Note: This assumes the T&B process is complete prior to functional testing.
Functional Testing. We direct the execution of the functional testing as described in the Commissioning Plan. The contractor executes the testing and we witness and document the results of the testing. We organize the testing of the systems, starting with sub-systems, systems, integrated system testing (for example, pump operation, then other component Elmhurst College, West Hall equipment operation, chilled water Winner of the ACEC Illinois, Engineering Excellence Award - Merit system operation, chilled water Award for sustainable site design system on emergency power).
Training. The LEED NC 2.2 EA Credit #3 (enhanced task) requires that the CxA verify that the contract document requirements for training operating personnel and building occupants are completed. We document that training has been conducted in accordance with the requirements of the contract.
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Operation and Maintenance Manuals. We require a complete set of the approved Operation and Maintenance documents. These documents are utilized to build the systems manuals required by LEED NC 2.2 EA credit #3 (enhanced task).
Systems Manual. A systems manual is prepared for the operations staff as required by LEED NC 2.2 EA credit #3 (enhanced task). We prepare this manual. This manual includes the following for each commissioned system: • Final version of the Basis of Design** • System single line diagrams** • As-built sequences of operation*** • Operating instructions for integrated building systems • Recommended schedule for maintenance requirements and frequency • Recommended schedule for retesting of systems with blank test forms from the original commissioning plan • Recommended schedule for recalibrating sensors and actuators
** Elements of the manual are provided by the design team ***Elements that must be provided by the contractors/equipment suppliers if not available in the O&M documents
Three paper copies of the systems manual are provided with one electronic copy.
LEED Documentation. We provide all documentation required by the USGBC LEED 2.2 reference manual required to document commissioning for the EA Prerequisite #1 and EA Credit #3.
Final Commissioning Report. This report includes an executive summary describing the process, items found (if any), how they were addressed and corrected and other items of note for the maintenance and operating personnel. It includes every interim commissioning report. It also includes each PFC and FPT completed, sorted by piece of equipment and system so that the commissioning activities for each piece of equipment and system can readily be reviewed. It includes completed logs where the commissioning process has been monitored. It includes all commissioning meeting minutes. It documents all commissioning activities.
The Final Commissioning Report addresses whether the individual commissioned systems meet the requirements of the OPR and BoD. It includes:
• An executive summary – summarizing the process and the results of the Cx process • A history of the deficiencies noted and how they were resolved
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• System performance tests and evaluations • A summary of the design review and submittal processes • A summary of the O&M documentation and training process
Three paper copies and one electronic copy of the final report are provided.
Post Occupancy Phase Scope
Warranty Meeting. The LEED NC 2.2 EA Credit #3 (enhanced task) requires that the CxA hold a meeting to coordinate with the owner and O&M staff to review the facility and its performance within 10 months after substantial completion. This meeting addresses:
• Any outstanding construction deficiencies • Any deficiencies that were noted by the operations staff during the warranty period • Any problems noted by the O&M staff related to operating the facility as originally intended
Any items that are not corrected are noted and issued as an addendum to the systems manual.
Stipulations
Retesting. This fee contains 16 man-hours for follow-up of incomplete and incorrect items listed in the master deficiency lists. Retesting, preparing reports, travel costs, travel time, and attending meetings associated with retesting and any follow-up associated with retesting that requires more than 16 man-hours over the course of the project will be an add service at $160/hour.
Phased Commissioning. This fee does not include phased commissioning. This proposal assumes all prefunctional checklists are completed prior to functional performance testing and that all functional testing is completed during sequential site visits.
It is assumed the following documents are provided to SSRCx/Cotter at no cost to SSRCx/Cotter:
• Copies of all construction documents, specifications, all addenda, and scope changes of any kind issued throughout to term of the contract. The plans shall be half size plans. • All RFIs related to the equipment to be commissioned. • Copies of all shop drawings related to the equipment to be commissioned to be reviewed concurrent with the A/E. • Copies of all A/E approved operations and maintenance manuals related to the equipment to be commissioned to be used in the preparation of the systems manual. • Copies of all record documents related to the equipment to be commissioned.
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• Completed Basis of Design document and all revisions and updates. • The owners project requirements (OPR) and all revisions and updates. • All start-up documentation related to the equipment to be commissioned. This includes start-up forms proposed to be used and completed documentation. • All testing documentation related to the equipment to be commissioned. This includes testing forms such as duct & pipe tests proposed to be used and completed documentation. • Construction schedules and all revisions issued throughout to term of the contract. • Final test and balance report. • Training plans, training schedules, attendance sheets, individual training class agendas, handouts, etc. • Project directory of team contacts.
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PROPOSED FEE
The fee for commissioning services for this project is based on the systems to be tested and the documentation requirements. Our team is available to commence work immediately and to provide services as described in this proposal.
Lump Sum (See Page 2 for equipment listing)
Fundamental Cx LEED Basic $62,525
Enhanced Cx (EA Cr.#3) $23,180
SUBTOTAL LEED Cx (Fundamental + enhanced) $85,705
Alternate: Fundamental +enhanced Cx Electrical $26,500
TOTAL $112,205
A/V Commissioning (alternate)
Owner requirements and drawings are not yet developed for audio visual scope of work. Based upon June 26, 2009 teleconference meeting notes with Mr. David Krc, Town of Normal, Ratio Architects and the A/V consultant, we have established a budget to commission the A/V systems as follows:
City Hall (Floors 2, 3, and 4) Budget add $10,000 Amtrak (Floor 1) Budget add $ 4,000
We appreciate the opportunity to present this information to Town of Normal. Please contact us if you have any questions or wish to discuss further.
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Organizational Chart
Town of Normal
Principal in Charge Jan Turner, LEED AP
Senior Project Manager Laura Ludwig, PE, QCxP
Assistant Project Manager Jerrick Simbol, PE, CxA
Design Reviews John Harris, PE, LEED AP, CEM Lynn Dee Thomas, PE
Field Activities Field Activities Mechanical Electrical Gaspar Cabrera, LEED AP Dave Zeleski QCxP Ken McMurtry, Lead
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Commissioning Services for Multimodal Transportation Center
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ALL SAINTS CEMETERY CxA for LEED NC project Chicago, Illinois
WEST COOK YMCA CxA for LEED NC project Oak Park, Illinois
7th AND 10th WARD YARD BUILDINGS CxA for LEED NC project Chicago, Illinois City of Chicago, Owner
MAXWELL PERMIT CENTER CxA for LEED NC project Chicago, Illinois City of Chicago, Owner
2352 ASHLAND AVENUE CxA for LEED NC project Chicago, Illinois City of Chicago, Owner
ANN & ROBERT LURIE CHILDREN’S CxA for LEED NC project MEMORIAL HOSPITAL Chicago, Illinois Children’s Memorial Hospital, Owner
BRIGHTON ELEMENTARY SCHOOL CxA for LEED for School project Chicago, Illinois Chicago Public Schools, Owner
GALE COMMUNITY CENTER CxA for LEED NC project Chicago, Illinois Public Building Commission of Chicago, Owner
PUBLIC BUILDING COMMISSION LEED AP Program Manager Chicago, Illinois Public Building Commission of Chicago, Owner
CONFIDENTIAL CREDIT UNION CxA for LEED CI project Deerfield, Illinois Confidential Client, Owner
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200. COTTERCONSULTING.COM
Commissioning Services for Multimodal Transportation Center
ONE N. STATE ST. SCHOOL CxA for LEED CI project Chicago, Illinois Noble Street Charter Schools, Owner
1869 PERSHING ROAD CxA for LEED CI project Chicago, Illinois City of Chicago, Owner
WEST HALL ELMHURST COLLEGE CxA for LEED NC project Elmhurst, Illinois Elmhurst College, Owner
NEW SYNAGOGUE CxA for LEED NC project Evanston, Illinois Jewish Reconstructionist Congregation, Owner
CHEMISTRY RESEARCH BUILDING CxA for LEED NC project Chicago, Illinois Illinois Institute of Technology, Owner
GULF TRACE ELEMENTARY SCHOOL LEED AP Facilitator for LEED NC project Pasco County, Florida Pasco County Schools, Owner
ST. JOSEPH’S HOSPITAL – NORTH LEED AP Facilitator for LEED NC project Tampa, Florida St. Joseph’s- Baptist Health Care, Owner
KIRKSEY OFFICE BUILDING Retro-Commissioning Agent for LEED EB Houston, Texas Pilot project Kirksey, Owner
AMERICAN HEART ASSOCIATION Energy Modeling for LEED NC project Houston, Texas American Heart Association, Owner
REALITY PUBLISHING EA Credit 3 Additional Commissioning for Houston, Texas LEED NC project Reality Publishing, Owner
SPAWGLASS OFFICE BUILDING Energy Modeling for LEED NC Silver Houston, Texas certified project SpawGlass, Owner
HOUSTON FIRE STATION #1 LEED AP for LEED NC project Houston, Texas City of Houston, Owner
VINSON LIBRARY LEED Prerequisite and Additional Point Houston, Texas Commissioning services for LEED NC City of Houston, Owner V2.2 project
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200. COTTERCONSULTING.COM
Commissioning Services for Multimodal Transportation Center
TEXAS A&M NUCLEAR MAGNETIC LEED Prerequisite Commissioning RESONANCE FACILITY services for LEED NC project College Station, Texas Texas A&M University, Owner
ROCKINGHAM MEMORIAL HOSPITAL LEED AP Facilitator for LEED NC project Harrisonburg, Virginia Rockingham Memorial Hospital, Owner
NEW COLLEGE MASTER PLAN LEED consulting services for new Sarasota, Florida construction and existing buildings on New College, Owner campus
TAMPA BAY WATER AUTHORITY LEED Prerequisite Commissioning Tampa Bay, Florida services for LEED NC project City of Tampa Bay, Owner
NEW U.S. COURTHOUSE Prerequisite and Additional Credit Nashville, Tennessee Commissioning for LEED NC project General Services Administration, Owner
NEW U.S. COURTHOUSE LEED AP Facilitator for LEED NC project Rockford, Illinois General Services Administration, Owner
VANDERBILT UNIVERSITY – AE DESIGN LEED consulting services for new GUIDELINES construction and existing buildings on Nashville, Tennessee campus Vanderbilt University, Owner
VANDERBILT UNIVERSITY – GILLETTE HALL LEED AP Facilitator for LEED NC project Nashville, Tennessee Vanderbilt University, Owner
VANDERBILT UNIVERSITY – PEABODY LEED AP Facilitator for LEED NC project FRESHMAN COMMONS, PHASE 1A Nashville, Tennessee Vanderbilt University, Owner
VANDERBILT UNIVERSITY – PEADBODY LEED AP Facilitator for LEED NC project FRESHMAN COMMONS, PHASE 1B Nashville, Tennessee Vanderbilt University, Owner
VANDERBILT UNIVERSITY – COMMONS Prerequisite and Additional Credit DINING CENTER Commissioning for LEED NC project Nashville, Tennessee Vanderbilt University, Owner
VANDERBILT UNIVERSITY – MASTERS LEED AP of LEED NC project HOUSE Nashville, Tennessee Vanderbilt University, Owner
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200. COTTERCONSULTING.COM
Commissioning Services for Multimodal Transportation Center
STATE OF TENNESSEE – SUSTAINABLE LEED consulting services for new DESIGN GUIDELINES construction Nashville, Tennessee State of Tennessee, Owner
UNIVERSITY OF FLORIDA PATHOGEN LEED AP Facilitator for LEED NC project RESEARCH FACILITY Gainesville, Florida University of Florida, Owner
THE MARCUS HILLEL CENTER AT EMORY LEED AP Facilitator for LEED NC project UNIVERSITY Atlanta, Georgia Hillel Association of Georgia, Owner
UNIVERSITY OF GEORGIA COLLEGE OF SSRCx is the LEED AP Facilitator for this PHARMACY ADDITION LEED NC project. Athens, Georgia University of Georgia, Owner
LE BONHEUR CHILDREN’S MEDICAL LEED AP Facilitator for LEED NC project CENTER Memphis, Tennessee Methodist Healthcare, Owner
AMDC METROPOLITAN HEALTH Prerequisite and Additional Credit Wyoming, Michigan Commissioning for LEED NC project AMDC Metropolitan Health, Owner
SCHROEDER MANATEE BRANCH (SMR) LEED AP of LEED NC project CORPORATE OFFICE Bradenton, Florida SMR, Owner
BACHELOR ENLISTED QUARTERS, MARINE Prerequisite Commissioning services CORPS AIR STATION New River,North Carolina U.S. Department of Defense, Owner
OAK RIDGE PUBLIC INTERFACE FACILITY LEED Prerequisite and Additional Point Oak Ridge, Tennessee Commissioning services
TERRAZZO BUILDING LEED Prerequisite Commissioning services Nashville, Tennessee for LEED core and shell project
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200. COTTERCONSULTING.COM
Commissioning Services for Multimodal Transportation Center
METROPOLITAN HOSPITAL – CENTRAL LEED Prerequisite Commissioning services UTILITY PLANT for LEED NC project Grand Rapids, Michigan
TENNESSEE BANKER HEADQUARTERS LEED Prerequisite and Additional Point Nashville, Tennessee Commissioning services for LEED NC V2.2 project
MIDDLE TENNESSEE MEDICAL CENTER Feasibility Study for LEED project (MTMC) Murfreesboro, Tennessee
ST. JOSEPH’S CHILDREN’S Feasibility Study for LEED project REHABILITATION Phoenix, AZ
100 SOUTH WACKER DRIVE . SUITE 920 . CHICAGO ILLINOIS 60606-4002 (P) 312 696-1200. COTTERCONSULTING.COM
Resume
Laura Ludwig, P.E., QCxP Market Manager / Commissioning Authority
Education Professional Summary B. S. Mechanical Engineering Laura Ludwig has an extensive background in Mechanical Engineering with over 20 University of MO - Rolla years of facilities and process design, project management, and testing experience. MBA Rockhurst College - Kansas City, Ms. Ludwig has experience in serving as an Owner’s Representative in the areas of MO specifications development, procurement, capital construction project management, State of Missouri Secondary Education and maintenance operations. Park University- Mathematics Additionally, Ms. Ludwig has over 9 years experience with commissioning, testing for compliance with FAA and FMVSS standards, and the development/verification of Registrations & Certifications IQ/OQ for process acceptance by the FDA. Registered Professional Engineer, Missouri With Ms. Ludwig’s depth of experience ranging from project development through Qualified Commissioning Authority - project close out, she is an excellent addition to any team as a project manager, BCA (QCxP) project engineer or commissioning agent. DIERS Methodology for Relief Designs Relevant Commissioning Experience Sandia Laboratories Modified RAM All Saints Cemetery Chicago, IL Methodology Schaumburg Municaipal- HVAC Various ASHRAE Design Courses Schaumburg, IL Baxter Credit Union Vernon Hills, IL Noble Charter School – 1 N State Street Process Hazard Analysis Children’s Memorial Hospital Chicago, IL OSHA Hazwoper Advocate South Suburban Hospital - Same Day Chicago, IL Surgery Test, Adjust and Balancing – UW Hazel Crest, IL Madison Advocate South Suburban Hospital – HVAC Hazel Crest, IL Renovations Years of Experience University of Chicago Law Library Chicago, IL 23 Edward Hospital Expansion Project Naperville, IL Comer II Children’s Hospital Chicago, IL Affiliations Elmhurst College New Residence Hall Chicago, IL ASHRAE CTTC Chairman IIT University Technology Park/ Chemical Chicago, IL ASHRAE Board of Governors Research Building Building Commissioning Association University of Illinois at Chicago Hospital Chicago, IL Associate Member Illinois Institute of Technology, Life Science Chicago, IL Construction Management Association Research ABSL-3 of America Jewish Reconstructionist Congregation Chicago, IL Hospital Engineers Society of Northern Illinois City of Chicago, Department of General Services, Chicago, IL 1869 Pershing Road St. Louis University Research Building St. Louis, MO Colorado Public Service, Facility Testing and Denver, CO Results Design Projects Chemical Plant Building 6/7 Process Ventilation St. Louis, MO Building X Filter Press Project St. Louis, MO Building 3 HVAC St. Louis, MO Building 7-2 Tray Dryer Rooms St. Louis, MO Building 6 Finishing Rooms HVAC St. Louis, MO Building 250 HVAC St. Louis, MO Building 250 Expansion St. Louis, MO Upgrade Hazard Room Heating and Ventilation St. Louis, MO Resume Laura Ludwig, P.E., QCxP Market Manager / Commissioning Authority
Design Projects (Continued) Building 200 W Finishing Room St. Louis, MO Building X Fugitive Dust St. Louis, MO Building X Packaging St. Louis, MO Plant 5 Secondary Containment St. Louis, MO Pharmaceutical Trypzean Production St. Louis, MO Monsanto Antibody Manufacturing St. Louis, MO Hyaluronidaise Project St. Louis, MO Building N1 USP Water Project St. Louis, MO Southern Illinois University, Design and Installation Carbondale, IL of the East Campus Chiller Plant Michelin Aircraft Tire Corporation, Design and Albermarle, SC Construction of New Plant Metra Rail, Low Pressure Steam Boiler Chicago, IL Replacements Field Container Corp., Flammable Storage Room Chicago, IL Chicago Park District, Ventilation Upgrades Chicago, IL Village of Addison, Boiler Replacement Addison, IL Frito-Lay, Water Reduction for Corn Processing Wichita, KS People’s Gas, Light and Coke, Chicago, IL Boiler Room Combustion Air Study and Report People’s Gas, Light and Coke, Chicago, IL Indoor Air Quality Study Michelin Aircraft Tire Corporation, Boiler Room Kansas City, MO Upgrade Resume Jerrick Simbol, P.E., CxA Mechanical Engineer
Education Professional Summary Bachelor of Science, Jerrick Simbol has 15 years experience as a MEP design and field engineer and Mechanical Engineering, has worked closely with clients, providing mechanical engineering services. His De La Salle University, Manila experience includes constructability reviews and field observations on HVAC, Philippines plumbing, and fire protection systems. Mr. Simbol’s experience in a wide range of projects coupled with his ability to effectively manage projects makes him an effective team member.
Registrations Mr. Simbol’s design experience includes the HVAC designs of commercial Professional Engineer buildings, hospitals, schools and auditoriums, from schematic to construction Certified Commissioning Authority - phase. His direct responsibilities have included load calculations, equipment ACG selection and layout, duct and piping layout, and preparation of working drawings and specification. Mr. Simbol has provided detailed cost estimates for the MEP systems for many of his projects.
Years of Experience Field experience includes constructability reviews, estimating and review of field 15 orders related to mechanical, plumbing and fire protection systems, and field coordination.
Relevant Commissioning Experience HOK Office Renovation Chicago, IL
All Saint Cemetery Chicago, IL Affiliations Schaumburg Municipal HVAC Schaumburg, IL
American Society of Heating, College of DuPage Health Sciences Glen Ellyn, IL Refrigeration and Air Conditioning Children’s Memorial Hospital Chicago, IL Engineers 1869 Pershing Road Chicago, IL National Society of Professional 2325 Ashland Avenue Chicago, IL Engineers Maxwell Permit Center Chicago, IL Noble Charter School – 1 N State Street Chicago, IL Gale Community School Chicago, IL University of Chicago Law Library Chicago, IL U of C Library Research Pavilion Design Review Chicago, IL Department of General Services Chicago, IL John Egan Water Reclamation Plant Schaumburg, IL Elmhurst College New Residence Hall Chicago, IL Jewish Reconstructionist Congregation Evanston, IL IIT Chiller Pre- and Functional Testing Chicago, IL University Technology Park – CRB Chicago, IL O’Hare International Airport Façade & Circulation Chicago, IL Enhancement
Design Experience Hinsdale South High School Addition and Hinsdale, IL Remodeling Huntley High School Addition Huntley, IL Stanton Elementary Boiler Replacement Fox Lake, IL Glen Oaks Medical Office Building Remodeling Golf, IL Bartlett Fire Protection Department Remodeling Bartlett, IL Central DuPage Hospital Heating System Wheaton, IL Evaluation Resume Jerrick Simbol, P.E., CxA Mechanical Engineer
Design Experience (Continued) LaGrange School District Remodeling LaGrange, IL Lyons Township Facility Management Lyons, IL Korea World Trade Center Seoul, Korea Rockwell Center Makati, Philippines LG Kangnam Office Tower Seoul, Korea Kuwait Police Academy Safat, Kuwait Chicago Symphony Orchestra Remodeling Chicago, IL ICBC Beijing, China Conceptual HVAC System Evaluation of 7 South Chicago, IL Dearborn Navy Pier Chicago, IL Pacific Gas and Electric Company San Francisco, CA Resume John A. Harris, PE, LEED AP, CEM Senior Commissioning Authority/Mechanical Engineer
Education Professional Summary Bachelor of Science, Senior mechanical engineer and commissioning agent primarily responsible for Mechanical Engineering, project management and design phase commissioning for new projects and University of Tennessee, 1981 retro-commissioning for existing facilities. Education Project Management responsibilities include project team coordination and scheduling through all phases of the commissioning process (from design phase Registrations commissioning through field testing, preparation of final commissioning report Registered Professional Engineer in and warranty phase work). Project management responsibilities also include the State of Tennessee completion and tracking of LEED prerequisite and additional point commissioning tasks. LEED AP Design phase commissioning responsibilities include design reviews, LEED Certified Energy Manager Owner’s Project Requirements (OPR)/ Basis of Design (BOD) reviews, coordination and preparation of commissioning specification, and preparation of commissioning plan with installation (prefunctional) checklists and functional Years of Experience testing procedures. 26
Retro Commissioning responsibilities also include: Facility Survey Reports, Benchmarking and Power Monitoring, Capital Needs Assessment, MPE System Troubleshooting and Preparation of Design Drawings and Specifications for remedial work.
Relevant Commissioning Experience Advocate South HVAC Hazel Crest, IL Affiliations Advocate South Emergency Hazel Crest, IL American Society of Mechanical University of Chicago Hospital Comer II Chicago, IL Engineers Children’s Memorial Hospital Chicago, IL St. Louis University Research Building St. Louis, MO National Society of Professional HCA Plano Medical Center Plano, TX Engineers St. Joseph's Children's Rehabilitation Phoenix, AZ St. Jude Children's Research Hospital Memphis, TN American Society of Heating, Vanderbilt Children's Hospital Nashville, TN Refrigeration and Air Conditioning Engineers Greenville Memorial Hospital – • Energy Plant Phase 2 Greenville, SC • R.C. Peace Infill U. S. Green Building Council Greenville, SC • Hillcrest Campus MOB Simpsonville, SC • Patewood MOB Building Commissioning Association Greenville, SC • Patewood CEP Greenville, SC Association of Energy Engineers • Hillcrest Campus CEP Simpsonville, SC • Generator System Upgrade Greenville, SC • O.R. System Testing Greenville, SC • LDR Renovation Greenville, SC • ETC Renovation & Addition Greenville, SC • Greer Hospital Greer, SC St. Mary Good Samaritan Centraila, IL Marshall Medical Center Lewisburg, TN Northeast Methodist Hospital San Antonio, TX Pfizer Pharmaceuticals Building 35 Ann Arbor, MI Boys Town Youth Villages Memphis, TN Trousdale County Middle School Hartsville, TN New Haven Nathan Hale Elementary School New Haven, CT Resume
Alta Vista Hospital Las Vegas, NM St. Jude Memphis Grizzlies House Memphis, TN Hilton Suites Downtown Nashville, TN AMDC Metropolitan Health Hospital Grand Rapids, MI SpawGlass Office Building LEED Houston, TX CenterPoint Energy Building Houston, TX St. Jude - Danny Thomas Research Center Memphis, TN Southern National Bank Houston, TX
New Haven Prince Welch School New Haven, CT
Vanderbilt Hospital Implementation Project Nashville, TN MD Anderson Cancer Center Houston, TX
New Haven Celentano School New Haven, CT
Johnson & Wales University Charlotte, NC Case Western Reserve University Animal
Resource Cleveland, OH
Highland Ridge Tower Nashville, TN DeKalb Medical Center at Hillandale Lithonia, GA
Kirksey Building LEED Certification Houston, TX
Self Regional Healthcare Greenwood, SC GSA Rockford Federal Courthouse LEED Rockford, IL
Memorial Hospital Colorado Springs Colorado Springs, CO
Vanderbilt Dormitories LEED Nashville, TN Lexington Medical Center W. Columbia, SC
Vanderbilt Gillette Hall LEED Facilitation Nashville, TN
Harpeth Hall Middle School Nashville, TN Kansas University Heart Hospital Kansas City, KS
St. Mary's Centralia, IL
Vanderbilt North & West Hall Nashville, TN Texas Tech University Lubbock, TX
Hilton Garden Inn Temple, TX
Houston New Downtown Fire Station #8 Houston, TX Vanderbilt Commons Dining Center Nashville, TN
Sarasota County Central Energy Plant Sarasota, FL
Memorial Hermann Heart & Vascular Institute Houston, TX
Hermitage Creste Apartments Hermitage, TN
Vanderbilt Godchaux Hall Nashville, TN HealthSouth Surgery Center Des Moines, IA
Alive Hospice Chiller Study Nashville, TN
Vanderbilt East & Memorial Hall Nashville, TN Pfizer Kalamazoo Emergency Power Kalamazoo, MI
Georgetown University Business School Washington, DC
Baylor College of Medicine Research Tower Houston, TX Vinson Library LEED Houston, TX
Brentwood Academy Arts & Sports Brentwood, TN
Marymount Hospital Garfield Hts., OH Vanderbilt High Bay Emergency Generator
Plant Nashville, TN
Vanderbilt Master’s House LEED Nashville, TN Dallas Arboretum Dallas, TX
Saint Louis University Health Sciences Center St. Louis, MO Vanderbilt’s Peabody College Nashville, TN Terrazzo LEED Commissioning Nashville, TN NH Sh id S h l NH CT Resume
Cleveland Clinic Urology DD Review Cleveland, OH Metropolitan Hospital CUP LEED Grand Rapids, MI Nashville Symphony Nashville, TN St. Francis Hospital Colorado Springs, CO Illinois Institute of Technology CRB Chicago, IL College of DuPage Glen Ellyn, IL HealthSouth Surgery Center - Somerset Somerset, KY Texas A&M Mitchell Physics LEED College Station, TX Virginia Tech BBT Design Phase Blacksburg, VA Franklin Police Headquarters LEED Franklin, TN Gulf Coast Hospital Fort Myers, FL Vanderbilt Vivarium Nashville, TN Vanderbilt MRB IV Nashville, TN Rhode Island Hospital Bridge Projects Providence, RI Vanderbilt Hospital Critical Care Tower Nashville, TN 1800 Glenarm Cooling Tower Denver, CO Columbus Surgery Center Columbus, MS Edward Hospital Naperville, IL Centrum Medical Center Denver, CO Azure Tower LEED Dallas, TX Washoe County Courthouse Reno, NV Belmont University Student Life Center Nashville, TN Vanderbilt Blair School of Music Addition Nashville, TN
Resume Lynn Dee Thomas, PE Project Manager/Electrical Engineer
Education Professional Summary Bachelor of Science, Electrical As Project Manager, Lynn Dee is responsible for managing the commissioning Engineering, University of Missouri, process for the project and will be the day-to-day client liaison. Rolla, 1983
Relevant Commissioning Experience
Registrations & Certifications Middle Tennessee State University Murfreesboro, TN Montgomery Bell Academy Fine Arts Center Nashville, TN Registered Professional Engineer, Vanderbilt University, Jacobs Engineering Nashville, TN States of ; Tennessee, Colorado, Building Florida, Iowa, Michigan, New York, Cell Biology, Vanderbilt University Medical Nashville, TN and Wisconsin Center
Alcoa Water Treatment Plant Alcoa, TN Award of Merit, International Stones River Water Treatment Plant Murfreesboro, TN Illumination Covenant Presbyterian Church Nashville, TN CMT/MTV Office Building Nashville, TN Design Award for the KUSA-TV Denver, CO Sommet Center, 1998 Crash/Fire/Rescue Facility Nashville, TN
Critical Care, Vanderbilt University Medical Nashville, TN Years of Experience Center 22 David Lipscomb Swang Building Nashville, TN David Lipscomb Crisman Administration Nashville, TN Building David Lipscomb Library Nashville, TN Affiliations Department of Medicine, Vanderbilt Nashville, TN IESNA (Illuminating Engineering University Medical Center Endoscopy Vanderbilt University Medical Nashville, TN Society of North America) Center NFPA (National Fire Protection Ensworth School Nashville, TN Association) Eskind Biomedical Library Nashville, TN First American Bank Nashville, TN Infectious Diseases, Vanderbilt University Nashville, TN Medical Center
Lawnwood Medical Office Building Nashville, TN Microbiology, Vanderbilt University Medical Nashville, TN Center Myleosuppression Unit, Vanderbilt University Nashville, TN Medical Center Nephrology, Vanderbilt University Medical Nashville, TN
Center Opthalmology, Vanderbilt University Medical Nashville, TN Center Tennessee State University Student Dormitory Nashville, TN Vanderbilt University Calhoun & Garland Nashville, TN Building Renovations
Oak Ridge National Laboratory Oak Ridge, TN Dell Center Nashville, TN North Carolina SBI Laboratory Raleigh, NC Boca Raton Western Branch Library Boca Raton, FL Genesco Central Energy Plant Nashville, TN
Resume
Kenneth M. McMurtry Commissioning Authority
Education Metropolitan Nashville Public Areas of specialized knowledge Schools, Vocational/ Technical Areas of specialized training and experience include: Steam and Hot water boiler Program/HVAC- Refrigeration systems. Large tonnage chilled water systems. Industrial process heating and cooling. Variable air volume distribution systems. Industrial burner systems. Building automation systems. Registrations None
Experience Previous experience includes installation, start up and testing of heating, ventilation and air conditioning systems. Additional responsibilities included service and repair of many large heating, ventilation and air conditioning Years of Experience projects in the commercial and industrial sectors. 27 Commissioning Projects Illinois Institute of Technology CRB Chicago, IL College of DuPage HCNS Cx Glen Ellyn, IL University of Chicago - Comer II Chicago, IL Edward Hospital Naperville, IL Advocate South HVAC Hazel Crest, IL Affiliations Advocate South Emergency Hazel Crest, IL Refrigeration Service Engineers University of Chicago - Law Library Chicago, IL Society Greenville Memorial Hospital – • Patewood CEP Greenville, SC United Association of Plumbers • Hillcrest Campus CEP Simpsonville, SC Pipefitters and Service Technicians • Patewood MOB 3 Local 572 Greer Acute Care Hospital Greer, SC Nashville, TN Greer Central Energy Plant Greer, SC Greer MOB’s Greer, SC Greenville Hospital System Research & Education Innovation Institute Greenville, SC Memorial Hospital Colorado Springs Colorado Springs, CO Kansas University Heart Hospital Kansas City, KS St. Thomas Utility Study Nashville, TN Dallas Arboretum Dallas, TX Morton Plant Heart Center Clearwater, FL Metropolitan Hospital CUP LEED Grand Rapids, MI St. Jude ABSL-3 Bird Flu Lab Memphis, TN TN Bankers New Headquarters Nashville, TN St. Francis Hospital Colorado Springs, CO McGavock High School Nashville, TN Ochsner Baptist New Orleans, LA VU Flozone Evaluation Nashville, TN St. Jude Integrated Patient Care & Research Bldg. Memphis, TN St. Jude Food Service Project Memphis, TN Vanderbilt University Hospital MLRBIV Nashville, TN Greer Acute Care Hospital Greer, SC Greer Central Energy Plant Greet, SC Greer MOB’s Greer, SC Greenville Hospital System Research & Education Innovation Institute Greenville, SC Franklin Simpson Technical Center Franklin, KY Resume
Nashville Symphony Nashville, TN Berea College Berea, KY Ohio State University - N. Doan Hall Columbus, OH St Louis University Health Sciences center St. Louis, MO Blue Cross Blue Shield of TN - Cameron Hill Campus Chattanooga, TN Resume Gaspar Cabrera, LEED AP Electrical Engineer
Education Professional Summary Drexel University, Philadelphia, PA With his knowledge of energy auditing and HVAC and mechanical systems, Bachelor of Science, Electrical Gaspar provides successful results in an efficient, cost effective and Engineering environmentally conscious manner. His focus on LEED along with his project Concentration: Computer Engineering management skills allows him to effectively implement the practices of the US Green Building Council.
Relevant Commissioning Experience Registrations Public Building Commission of Chicago: Program Chicago, IL LEED Accredited Professional Management Organization Bond Companies: Village of Kildeer Marketplace Kildeer, IL
Village of Key Biscayne: Village Goes Green Key Biscayne, FL Initiative Years of Experience 4 Eloquence on the Bay: Luxury High Rise New Miami, FL Construction Fox Chase Cancer Centers Philadelphia, PA Alcon Laboratory Ft. Worth, TX Red Cross Facilities Atlanta, GA; Pomona, CA Affiliations Cooper Hospital Camden, NJ
ASHRAE USGBC
Resume David A. Zeleski, QCxP Electrical Construction Specialist/Senior Commissioning Authority
Education University of Nebraska, 1971-72 Expertise Areas of specialized knowledge Supervisory Training I & II, Dave performs commissioning tasks during design and construction phases. He Mountain States College, 1995 provides input for review of electrical systems design and constructability. He is a conduit for coordination between the disciplines. Certifications Journeyman Electrician Experience Master Electrician Pharmaceuticals/Novartis Electrical Contractor PLC Programming-Allen Bradley/GE/Siemens NFPA 70E Arc Flash Power Quality/Energy Management-Usage and rebates QCxP PM and maintain building electrical systems Automation and production equipment installation & integration Years of Experience FDA, GMP,QC, SOP compliance/documentation
30 Edward Hospital NE Expansion Naperville, IL Memorial Herman Heart Hospital Houston, TX Syniverse Tampa, FL Joined Firm Gulf Coast Hospital Clearwater, FL Baylor Research Tower Houston, TX 2000 KU Heart Hospital Kansas City, MI Patewood Hospital Greenville, SC OSU North Doan Hall Columbus, OH WYDOT Laramie Consulting Services Laramie, WY Colorado Wildlife Experience Centennial, CO Clear Creek MOB Denver, CO Vanderbilt University Medical Center Institute of Imaging Science Nashville, TN Saint Louis University Health Sciences Center St. Louis, MO Metropolitan Hospital LEED Grand Rapids, MI Metropolitan Hospital Central Plant Grand Rapids, MI Denver Museum Residences Denver, CO St. Francis Hospital Colorado Springs, CO EBAY Computer Center Centennial, CO Carolinas Medical Center Charlotte, NC Ochsner Baptist Hospital Facility Survey New Orleans, LA FCPS-Rymfire Elementary Bunnell, FL Urology Center of Colorado Denver, CO Poudre Valley Hospital Fort Collins, CO University of Colorado, Health Sciences Center Central Plant Expansion Aurora, CO TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing a Supplemental Agreement with Hoerr Schaudt Landscape Architects L.L.C. for the Design of the Gateway Plaza in the Amount of $53,750 and Authorizing a Budget Adjustment of $3,750
PREPARED BY: Wayne A. Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: Design work for the Gateway Plaza is currently included in line item 333-9885-466-5308 of the Uptown Fund in the amount of $50,000. If approved, this action will require a budget adjustment of $1,750 for the design work and $2,000 in estimated reimbursable expenses for a total of $3,750.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Proposal from Hoerr Schaudt Landscape Architects
BACKGROUND
At the July 6, 2009 Town Council meeting, the Council received a presentation from RATIO Architects regarding the revised Multi-Modal Transportation Center (Junction Center) designs. It is currently anticipated that the Gateway Plaza, located between the Children’s Discovery Museum and the proposed Multi-Modal Transportation Center, will be constructed in conjunction with the transportation center project. Conceptual (schematic phase) designs for the Gateway Plaza were performed by Hoerr Schaudt Landscape Architects in conjunction with the RATIO Design Team. As the designs for the Multi- Modal Transportation Center are nearing completion, it is now appropriate to complete the designs for the Gateway Plaza.
The Town has requested Hoerr Schaudt Landscape Architects, the landscape designers for Uptown, to submit a proposal for the completion of the designs and construction documents for the Gateway Plaza.
DISCUSSION/ANALYSIS
Hoerr Schaudt Landscape Architects have submitted a proposal for the design of the Gateway Plaza. These designs follow the conceptual designs previously prepared and would include the design development phase, preparation of construction documents and assistance in the project bidding. For these phases, Hoerr Schaudt’s proposal indicates a fee of $51,750. Hoerr Schaudt has also submitted a proposal for construction administration for the project in the amount of $15,000. Staff does not recommend acceptance of the proposal of $15,000 for construction administration at this time. If before construction begins on the plaza, construction services are necessary, staff recommends supplementing the contract at that time.
TOWN COUNCIL ACTION REPORT
Town staff has reviewed the proposal and feels the proposed fees are acceptable based on the scope of work. Staff recommends the acceptance of the proposal in the amount of $51,750 with an additional $2,000 in estimated reimbursable expenses for a total contract amount of $53,750. Acceptance of this proposal at this time allows Hoerr Schaudt Landscape Architects to continue coordination of the designs with the project team at RATIO Architects and, therefore, staff recommends approval.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING A SUPPLMENTAL AGREEMENT WITH HOERR SCHAUDT LANDSCAPE ARCHITECTS L.L.C. FOR THE DESIGN OF THE GATEWAY PLAZA IN THE AMOUNT OF $53,750 AND AUTHORIZING A BUDGET ADJUSTMENT OF $3,750
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town has requested Hoerr Schaudt Landscape Architects, the landscape designers for Uptown, to submit a proposal for the landscape design for the Gateway Plaza; and
WHEREAS, Hoerr Schaudt Landscape Architects, LLC has submitted a proposal for landscape design for the Gateway Plaza; and
WHEREAS, the Town of Normal desires to accept a portion of the proposed services to be provided by Hoerr Schaudt Landscape Architects, LLC; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to authorize execution of a Supplemental Agreement with Hoerr Schaudt Landscape Architects, LLC for landscape services for Gateway Plaza and authorize a budget adjustment in the amount of $3,750.00.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the Town of Normal accepts a proposal for landscape services for the design for the Gateway Plaza by Hoerr Schaudt Landscape Architects, LLC in an amount not to exceeds $53,750.00.
SECTION TWO: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal, Illinois, an Agreement with Hoerr Schaudt Landscape Architects, LLC. A copy of said Supplemental Agreement for Landscape Architectural Services is marked Exhibit A, attached hereto and incorporated herein by reference.
SECTION THREE: That the Town Clerk be and she is hereby authorized and directed to attest the signature of the President on said document and retain a fully executed original of said Agreement in her office for public inspection.
SECTION FOUR: That the Finance Director/Town Treasurer is hereby authorized and directed to adjust the budget in the amount of $3,750.00 for the design of the Gateway Plaza in Uptown Normal.
SECTION FIVE: That the proposal by Hoerr Schaudt for construction administration is not accepted.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
Proposal for Landscape Architectural Services
This Agreement, effective as of June 11, 2009, is between Client Wayne Aldrich, Town of Normal (Normal, Illinois) and Landscape Architect Hoerr Schaudt Landscape Architects, LLC (Chicago, Illinois), heretofore referred to as Hoerr Schaudt for the following Project:
Normal Multi-Modal Transit Center
Article 1: Hoerr Schaudt’s Scope of Work
A. Limits of Work: See attached site plan (Exhibit A and Exhibit B) dated June 10, 2009. The plan enclosed is the approved scheme as of approximately January 2007. We are starting from the Design Development phase and we are not including a Schematic phase.
B. Hoerr Schaudt will provide design development, construction documentation, specifications, support during the bid period, and construction observation services for the following scope items:
1. Review of laws, codes and regulations applicable to this project 2. Preservation of existing trees, if any 3. Design/Grading of proposed new paved areas, if any. 4. Exterior landscape lighting; cut-sheet selection only (no engineering) 5. Irrigation design by sub-consultant 6. Planting design and layout/placement 7. Soil standards and placement 8. Site furnishings and layout 9. Hardscape and paving 10. Coordination with Civil Engineer, structural and multi-modal architect 11. Handrail and guardrail details
C. Hoerr Schaudt proposes the following schedule for deliverables:
Meet with Client for start up June 2009 DD (Complete) 6 weeks after initial client start-up CD (Complete) 2 months after initial client approval
1 of 11 Normal Multi-Modal Transit Center Proposal for Landscape Architectural Services
Note: this schedule could be impacted by project-related reviews and processes outside of Hoerr Schaudt’s control, including permitting, work of sub-consultants or contractor scheduling.
D. A digital survey shall be provided by the Client prior to the start of any design work. Should a digital survey not be available, then Hoerr Schaudt shall forward a list of requirements and information needed to complete a survey. This work shall be coordinated with the Client prior to the beginning of design work.
E. Hoerr Schaudt and/or its sub consultants will prepare technical specifications sufficient to obtain competitive bids and to describe the general requirements, products and installation requirements specific to the project. Hoerr Schaudt will provide Client with contact information for all sub consultants.
F. Any sub consultants needed to complete design work outside the expertise of Hoerr Schaudt shall be responsible for the development of technical solutions and the production of contract documents sufficient for bidding. The contribution of Hoerr Schaudt shall be limited to areas of design and aesthetics. Hoerr Schaudt does not assume responsibility for the work of others in the production of construction documents or the sufficiency thereof necessary to the execution of the work. Sub consultants’ work shall be considered reimbursable expenses with an agreed upon maximum limit.
Hoerr Schaudt will provide design input to sub consultants for the following items:
1. Irrigation designers 2. Lighting designer 3. Electrical and Civil Engineering 4. Multi-Modal Architect
Article 2: Project Approach
A. Schematic Design: 1. It is assumed this is complete and we will be starting on the approved concept dated May 9, 2007. (Exhibit A)
B. Design Development: Services and deliverables include the following: 1. Develop (1) landscape plaza plan that reflect the consensus and direction of consultant design team. Landscape plan will fix and describe site elements including: streetscape, pedestrian pavement, planter walls, planting areas, third floor terrace treatment, water features (if any) and site furnishings. The plan will identify proposed landscape materials. A preliminary plant list will identify plant material to be used on the project and hardscape material. 2. Provide input to the Architect in the development of site lighting concepts including selection of ornamental and pedestrian light fixtures and review of lighting locations. 3. Provide input to the Owner's cost estimators as requested. 4. Plans shall be sufficient for development permit application to City (1 submittal).
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5. Formal presentation of plan to City (1 presentation). 6. Provide electronically reproducible drawings and Design Development documents to the Architect.
C. Construction Documentation: Upon review of the design development package and approval to proceed from the Client, Hoerr Schaudt and/or its sub consultants shall prepare construction drawings and specifications. These documents shall set forth in detail the requirements for the construction of the project Landscape Architecture. Construction documentation services shall be the following: 1. Preparation of a site demolition and protection plan. 2. Preparation of a planting plan that specifically locates and identifies all trees, shrubs and ground covers, including plant schedules and required planting details. 3. Preparation of a layout plan for hardscape elements, pedestrian area paving, site furnishings and planting areas. 4. Prepare construction details for planting and paving/hardscape elements (base preparation, footings and reinforcement from input provided by team engineers). 5. Prepare specifications for sections pertaining to the Landscape Architecture components of the Project in the format prescribed by the Architect. 6. Coordinate grading information with civil engineering consultant. 7. Coordinate drainage information with mechanical engineering consultant. 8. Coordinate lighting information with electrical consultant. 9. Coordinate water and electrical utilities for irrigation with mechanical, civil and electrical consultants. 10. Provide input to cost estimators.
D. Bidding: Upon authorization to proceed from the Client, Hoerr Schaudt shall prepare and issue a bid package to pre-qualified landscape contractors. Bidding services shall be the following: 1. Coordinate and prepare addenda documents, and interpret bid documents as necessary. 2. Assist the Client in obtaining and evaluating bids or negotiated proposals, and in awarding and preparing contracts for construction of the Landscape Architecture. 3. One (1) pre-bid meeting in Normal, Illinois 4. Evaluate and respond to bidders' inquiries, requests for additional information, or clarifications relative to the work.
E. Construction Observation: Upon authorization from the Client to proceed, Hoerr Schaudt and/or its sub consultants shall provide construction observation services during the construction of the project including: 1. Visit the project site during the construction of the Landscape Architecture in order to determine, in general, if such work is proceeding in accordance with the contract documents. This shall not be interpreted as exhaustive or continuous on-site observation of work nor does it include weekly coordination meetings. On the basis of site observations, Hoerr Schaudt and/or its sub consultants will keep Client informed of the progress of construction. Hoerr Schaudt may recommend to Client the rejection of work failing to conform to the contract documents. Hoerr Schaudt shall not be responsible for construction means, methods, techniques, sequences or procedures in connection with the work or for the contractor’s errors of omission or failure to carry out the Landscape Architecture work or work of other consultants in accordance with the contract documents. It is anticipated that Hoerr Schaudt will visit the project to review work in progress Seven (7) times: (1) meeting to tag specimen plant material at single nursery (1) startup
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meeting with landscape contractor (1) progress review at beginning of soil placement/plant delivery and layout (1) ongoing progress reviews, (1) review at Substantial Completion to establish a final punch list of deficiencies and (1) review at Final Completion to ensure that all deficiencies have been addressed. 2. Working with the landscape contractor, confirm that the quantity and quality of soil, plant material and related products conform to specified requirements. 3. Review sub-consultants work 4. Based on observations at the site and on evaluations of the contractor's applications for payment, assist the Client in determining the amounts owing to the contractor for this part of the Project. 5. Furnish written and/or graphic interpretations of the contract documents. 6. Perform (1) warranty review of the Landscape Architecture at the end of the one year warranty period. Upon completion of this review, provide a written notification to the Client of any evidence observed of deficiencies in the work. 7. Hoerr Schaudt shall review and process change orders only with prior approval of Client. 8. Site visits by sub consultants will be as needed to ensure that work in their scope is proceeding in accordance with the contract documents.
F. Meetings and Site Visits: This proposal includes Professional Service time for coordination meetings with Client, agencies, consultants or Owner and seven (7) site visits to review work. Additional meetings, presentations or site visits outside a 50 mile radius of Chicago shall be billed as Extra Services. Associated travel expenses shall be billed as reimbursable expenses. Site visits by sub consultants shall be billed as reimbursable expenses.
This proposal includes Professional Service time for the following meetings and presentations with Client, agencies, consultants or Owner within a 50 mile radius of Chicago/Normal, IL.
Start-up 1 meeting Design Development 1 meeting Construction Documents 2 meetings Bidding 1 meeting Construction Observation 7 meetings Total 12 meetings
Additional meetings, presentations or site visits outside a 50 mile radius of Chicago shall be billed as Extra Services. Associated travel expenses shall be billed as Reimbursable Expenses.
Article 3: Client's Responsibilities
A. Design Approval: In the event that any work approved by the Client is rejected by the Owner, and re-design is required, such re-design services shall be compensated as Extra Services.
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B. Client agrees to provide Hoerr Schaudt with all information, surveys, reports, and professional recommendations relevant to completion of work in scope. Should the information be insufficient then the Client agrees to pay Hoerr Schaudt costs to obtain necessary documents.
C. Client agrees to advise Hoerr Schaudt of any known or suspected contaminants or other limitations at the Project site. Client shall be solely responsible for all subsurface soil conditions unless otherwise agreed to in writing.
Article 4: Estimated Project Schedule
A. Work shall begin upon acceptance of this Proposal.
Article 5: Compensation
A lump sum fee of $66,750.00 will be billed on a percentage complete basis in each of the following phases:
Start-up Meeting in Normal - $3,000.00
Design Development - $13,000.00
Construction Documents - $32,000.00
Bid - $3,750.00
Construction Administration - $15,000.00
TOTAL $66,750.00
Total fees to be billed will be $66,750.00 plus reimbursable expenses. Hoerr Schaudt will value engineer to bring the cost of work within the allocated budget. Should Hoerr Schaudt’s services extend beyond its scope of work, it will notify the client in writing and submit an outline of Extra Services for approval.
A. Extra Services and/or costs beyond those described under Articles 1 and 2 may be provided if confirmed in writing. They may include but are not limited to: • Attendance at meetings, public hearings, presentations or site visits beyond those described herein and/or beyond a 50 mile radius of Chicago. • Areas of the site not described in the Scope of Work. • Post-construction or “as-built” drawings of the site. • Preparation of conformance documents after the bid to incorporate addenda and other revisions. • Water budget calculations that might be required by the City for irrigation. • Work relating to the on-going maintenance of the site. • Work necessitated by errors in the base map or background information provided (or not provided) to the Hoerr Schaudt by the Client or the Client’s representatives.
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• Plan processing or costs of permit and fees. • “Finished” Model making • Perspective drawings by a professional renderer. • Value engineering participation after completion of approved Design Development drawings. • Irrigation design will be considered a reimbursable expense. • Civil Engineering. The team Civil Engineer is assumed to be responsible for the preparation of grading, drainage and storm water plans for all exterior areas. • Structural Engineering. The team Structural Engineer is assumed to be responsible for reviewing and/0r providing footing and reinforcement details and/or input necessary for hardscape construction. Design of scope items shall not include structural provisions for the support of such items on the structure of the building; penetrations of the structure for structural, mechanical or electrical connections; actual connection to structural, mechanical or electrical systems of the building; or waterproofing of the building structure or penetrations of the building structure. • Electrical Engineering. It is assumed that the team Electrical Engineer will prepare an electrical plan, details and specifications for exterior lighting. Hoerr Schaudt will collaborate with architect in developing the lighting concepts through Design Development and review the final plans by electrical consultant. The Electrical Engineer will also provide electrical service to the irrigation controller and to an outdoor point of connection (if necessary). • Mechanical Engineering. It is assumed that the team Mechanical Engineer will prepare mechanical plans that provide for irrigation requirements within the building and for an exterior point of connection. • Lighting Designer • Preparation of revisions to approved drawings when such revisions are inconsistent with data or are the result of approvals previously given by the Architect or the Owner. • Design, coordination or placement of any site related art elements or features. • LEED documentation. • Any other service not described within the scope described herein.
C. Extra services will be billed at our standard hourly rates as described within the Appendix section D, Hourly Billing Rates.
D. Invoices will be presented each month for work completed and expenses accrued. The client agrees to pay all invoices within 20 days of receipt. All past due amounts shall bear interest of 1.5% per month.
This agreement is subject to the attached Appendix.
Article 6: Expiration of Proposal
If this agreement is not accepted within 20 days; the offer to perform the described services is withdrawn and shall be null and void.
Article 7: Time for Performance
Hoerr Schaudt shall complete the Scope of Work in a timely manner, and will coordinate our schedule with the Architect as necessary to provide responsive service and submittals. Should the project schedule be unreasonably delayed for reasons
6 of 11 Normal Multi-Modal Transit Center Proposal for Landscape Architectural Services outside of Hoerr Schaudt’s control, Hoerr Schaudt shall have cause to request an adjustment in the professional fees established for the project.
Acceptance of Proposal
LANDSCAPE ARCHITECT CLIENT
Peter Lindsay Schaudt, FASLA FAAR Name:
Partner Title: Hoerr Schaudt Landscape Architects, LLC
Date: June 11, 2009 Date:
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Normal Multi-Modal Transit Center
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A. General Conditions fees, court costs, costs of arbitration and any and all other costs of collection or enforcement. 1. Hoerr Schaudt shall not have control over or 7. Hoerr Schaudt shall have the right to take charge of and shall not be responsible for construction photographs and make reasonable promotional use of means, methods, techniques, sequences or procedures, or the project for Hoerr Schaudt marketing purposes. for safety precautions and progress in connection with the 8. The contract between Hoerr Schaudt and Work, since these are solely the contractor(s’) Client/Owner shall be governed by the laws of the State responsibility under the contract for construction. Hoerr of Illinois. Schaudt shall not be responsible for the contractor(s’) 9. Unless otherwise provided in the is Agreement, schedules or failure to carry out the Work in accordance Hoerr Schaudt and Hoerr Schaudt’s consultants shall have with the contract for construction. Hoerr Schaudt shall not no responsibility for the discovery, presence, handling, have control over or charge of acts or omissions of the removal or disposal of or exposure of persons to contractor, subcontractors, or their agents or employees, hazardous materials or toxic substances in any form at the or of any other persons performing portions of the Work. Project site. 2. Hoerr Schaudt shall not be responsible for errors and mistakes made during construction by the contractor(s). The Owner’s sole remedy for construction B. Termination or Suspension defects caused by the contractor(s) shall be against the 1. In the event of Client/Owner’s default or otherwise contractor(s), but Hoerr Schaudt, as an additional service failure to perform, Hoerr Schaudt shall have the right to will perform any requested service to assist the Owner in suspend performance and it shall also have the sole right prosecuting his claim. to retain any and all documents or materials prepared by 3. No fixed limit of construction cost has been Hoerr Schaudt in furtherance of the Project and the established as a condition of this Agreement, Contract. Client/Owner shall bear any and all risk of loss although Hoerr Schaudt shall advise the Owner at regular arising as a result of said suspension, and Client/Owner intervals during the course of the drawings of his estimate shall bear any and all risk of loss arising as a result of said of the approximate project cost. It is recognized that suspension, and Client/Owner agrees to waive and release neither Hoerr Schaudt nor the Client/Owner has control Hoerr Schaudt from any and all claims, damages, over the cost of labor, materials or equipment, over the obligations or liabilities whatsoever and arising from or in contractor(s’) methods of determining bid prices, or over any way related to said suspension. competitive bidding, market or negotiating conditions. 2. If Owner fails to make payments to Hoerr Schaudt Accordingly, Hoerr Schaudt cannot and does not warrant in accordance with this Agreement, such failure shall be or represent that bids or negotiated prices will not vary considered substantial nonperformance and cause for from any statement of construction cost. termination, or at Hoerr Schaudt’s opinion, cause for 4. The Client/Owner agrees to limit Hoerr Schaudt’s suspension of performance of services under this liability arising out of any negligent acts, errors or Agreement. If Hoerr Schaudt elects to suspend services, omissions, such that the total aggregate liability of Hoerr prior to suspension of services, Hoerr Schaudt shall give Schaudt shall not exceed the amount of Hoerr Schaudt’s seven days’ written notice to the Owner. In the event of a fees for professional services under this Agreement. This suspension of services, Hoerr Schaudt shall have no limitation shall apply regardless of the cause of action or liability to the Owner for delay or damage caused the legal theory pled or asserted. Owner because of such suspension of services. Before 5. Claims, disputes or other matters in question resuming services, Hoerr Schaudt shall be paid all sums between the parties to this Agreement arising out of or due prior to suspension and any expenses incurred in the relating to this Agreement or breach shall be subject to interruption and resumption of Hoerr Schaudt’s services. and decided by arbitration in Chicago, Illinois by a Hoerr Schaudt’s fees for the remaining services and the professional arbitrator in accordance with the time schedules shall be equitable adjusted. Construction Industry Arbitration Rules of the American 3. If the Project is suspended or Hoerr Schaudt’s Arbitration Association currently in effect unless the services are suspended for more than 90 consecutive parties mutually agree otherwise. The award rendered by days, Hoerr Schaudt may terminate this Agreement by the arbitrator or arbitrators shall be final and judgment giving not less than seven days’ written notice. may be entered upon it in accordance with applicable law Notwithstanding the foregoing, in the event that in any court having jurisdiction. Client/Owner tenders a notice of his/her/their intention to 6. Hoerr Schaudt shall be entitled to recover, and comply with all obligations under the Contract, to be owner shall pay and be obligated to pay, for any tendered to Hoerr Schaudt no later than (7) days following and all costs associated with Hoerr Schaudt their receipt of a notice of termination from Hoerr attempts to recover payment or damages arising Schaudt, and Client/Owner cures any and all defaults in from Owner’s default or failure to perform, including full within (7) days following their notice of intention, the without limitation Hoerr Schaudt’s reasonable attorney Contract shall remain in full force and effect.
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4. This Agreement may be terminated by either party upon not less than seven days’ written notice should the Client agrees to advise Hoerr Schaudt of any known or other party fail substantially to perform in accordance with suspected contaminants or other limitations at the Project site. the terms of this Agreement through no fault of the party Client shall be solely responsible for all subsurface soil initiating the termination. conditions unless otherwise agreed to in writing. 5. This Agreement may be terminated, without cause and for either party’s sole convenience, by either he Client will obtain and pay for all necessary permits from Client/Owner or Hoerr Schaudt upon not less than seven authorities having jurisdiction over the project. Hoerr Schaudt days’ written notice. Termination in such a case shall be will assist Client with this obligation by completing and effective upon (a) return of all plans, drawings, submitting appropriate paperwork and forms to governing specifications and all other materials supplied to authorities and attending required meetings as described Client/Owner of this project, and (b) abandonment by above. Client/Owner of the Project, or (c) in the event that Client/Owner proceeds further in any capacity with the Client agrees to provide survey and to render decisions in a Project, upon payment to Hoerr Schaudt of any fees and timely manner so as not to delay the orderly and sequential costs, including without limitation fees for Phase II and progress of Hoerr Schaudt's services. Phase II services as provided pursuant to “Compensation and Payments” section of the contract, whether said services are performed by Hoerr Schaudt or any person or E. Hourly Billing Rates entity. 6. In the event of termination not the fault of Hoerr Hourly rates are as follows and are valid for twelve months Schaudt, Hoerr Schaudt shall be compensated for services from the date of acceptance: performed prior to termination, together with Principal - $182.00/hr Reimbursable Expenses. Associate Principal - $175.00/hr 7. Hoerr Schaudt is NOT a general contractor, and is, Project Manager - $145.00/hr under no circumstances, to be considered a de facto Landscape Architect - $125.00/hr general contractor. All contracts for construction shall be Landscape Designer - $95.00/hr between the Client and chosen contractors. Therefore, AutoCAD Technician - $75.00/hr Hoerr Schaudt cannot accept liability for any disputes arising between the Client and contractors relating to the Project Administrator - $55.00/hr contractors’ obligations under their contracts. Hoerr Schaudt’s fee schedule, as established in the Proposal for Landscape Architectural Services, shall not be affected by F. Reimbursable Expenses a contractor’s ultimate failure to meet their obligations as set forth in their own contract with the Client. Hoerr Reimbursable expenses will be billed in addition to our design Schaudt requires that all contractors bidding for our fee and will include: Photography, drawing reproductions, clients’ projects sign a document agreeing to these same delivery and messenger service, mileage at current rate terms. established by the U.S. Government. Any materials procured directly by Hoerr Schaudt will be subject to a 20% procurement fee. This fee will be based on our total direct C. Development Budgets cost. These include items such as garden ornaments, lights, pots and special plant materials. No reference will be ordered In the event that this development budget is reduced or purchased without the consent of the Client. or increased by more than 10% between the time of approval of the landscape concept phase and the time of award of a construction contract, cost of modification of G. Consultants drawings and specifications to meet the changed project budget shall be considered Extra Services, to be billed at the Consultants, if required, for services such as irrigation, percentage of construction documentation and construction lighting, engineering surveying or architectural rendering, will observation phases stated in the compensation and payments be retained with prior consent of the client. Consultants used portion of the proposal. under the direction of Hoerr Schaudt will be invoiced to the client at an additional 15% of the consultant’s invoice.
D. Client's Responsibilities H. Project Completion Client agrees to provide Hoerr Schaudt with all information, surveys, reports, and professional recommendations requested The terms of this contract run through completion of Phases I, by Hoerr Schaudt to provide its professional services. Hoerr II & III. Upon completion of the final phase, Hoerr Schaudt Schaudt may reasonably rely on the accuracy and will issue a letter of completion to the Owner. Any services completeness of these items.
10 of 11 Normal Multi-Modal Transit Center Proposal for Landscape Architectural Services Appendix required by the Owner beyond this point will be billed at current hourly rates.
I. Extra Services These services may include the following: • Areas of the property not defined within scope of original contract • Post-construction drawings of the garden • Follow-up Maintenance Inspections or Evaluations • Consultation regarding maintenance services performed by Owner or professional services • Attendance, if necessary, of public meetings required for implementation of design • Work necessitated by errors in the base map or background information provided (or not provided) to the Hoerr Schaudt by the Client or the Client’s representatives. • Topographic and boundary surveys. • Legal descriptions of property. • Soil testing and/or engineering. • Change orders with a fee cap not to exceed 10 percent of each one approved.
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TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing a Supplemental Agreement with RATIO Architects for Additional Architectural Design Services Related to Adding an Additional Floor of Office Space, One Level of Parking Deck and Interior Design for the Multi-Modal Transportation Center Project in the Amount of $645,000 and Approval of an Associated Budget Adjustment
PREPARED BY: Wayne A. Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager Pamela S. Reece, Assistant City Manager
BUDGET IMPACT: The funds for the additional work are not budgeted. If approved, a budget adjustment of $645,000 will be required in fund 332-9835-466.46-90 from unobligated bond funds.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Proposal from RATIO Architects
BACKGROUND
On July 19, 2004, the Town Council authorized an agreement with RATIO Architects in the amount of $2,211,550 for the design of the Multi-Modal Transportation Center project. The design work was suspended in early 2007 as federal funding for the project was not secured.
In anticipation of the American Recovery and Reinvestment Act (ARRA) and other potential funding sources, on January 23, 2009 the City Manager authorized the resumption of work by Ratio Architects to assure the project would be “shovel ready” if additional funding sources became available. The project scope of work was also revised to include the following:
• One additional floor of office for a total of 4 floors • Complete designs of interior spaces and Furnishings, Fixtures and Equipment (FF&E) for floors 2 through 4 • One additional floor on the parking deck to increase parking capacity from 270 to 390 spaces
On July 6, 2009 the Council received a presentation of the revised designs by RATIO Architects, including proposed designs for City Hall offices of floors 2 and 3 with Council Chambers and other shared spaces on floor 4.
TOWN COUNCIL ACTION REPORT
DISCUSSION/ANALYSIS
RATIO Architects is currently working within the fees from their original contract; however, it is now recommended that the Town Council ratify the proposal from RATIO Architects to include the additional work. The proposed fee increase of $645,000 is appropriate for the increased scope of work estimated at $8,280,000.
RATIO Architects is currently working on final contract documents and estimates. With the completion of plans and estimates in the near future, the project will be ready for bidding. Because of the readiness of the project and the regional transportation benefit, the Town staff is hopeful that the project will receive additional funding through the ARRA Act, State Capital funds or other funding sources.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF A SUPPLMENTAL AGREEMENT WITH RATIO ACHITECTS FOR ARCHITECURAL DESIGN SERVICES RELATED TO THE ADDITIONAL FLOOR AND INTERIOR DESIGN FOR THE MULTI-MODAL TRANSPORATION CENTER PROJECT
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, in order to develop a shovel-ready project for federal stimulus money, the City Manager did on January 23, 2009, authorize Ratio Architects to perform additional design services related to the Multi-Modal Transportation Center; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to authorize the President to enter into a contract with Ratio Architects for architectural design services related to the additional floor and interior design for the Multi-Modal Transportation Center and ratify the action of the City Manager.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLNOIS:
SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal a supplemental Agreement with Ratio Architects for architectural design services related to the additional floor and interior design for the Multi-Modal Transportation Center Project in an amount not to exceed $645,000.00. A copy of said Agreement is marked Exhibit A, attached hereto and incorporated herein for reference.
SECTION TWO: That the action of the City Manager taken on January 23, 2009, in authorizing said supplemental services be and the same is hereby ratified.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk (seal)
TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing the Release of Executive Session Minutes
PREPARED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution
BACKGROUND
State of Illinois Public Act 85-1355 requires that the President and the Board of Trustees of a municipality consider the release of Executive Session minutes twice each calendar year. However, the Town is not required to release Executive Session minutes covering topics for which the Council believes there remains a need to maintain a degree of confidentiality. State law requires that all Executive Session minutes which no longer require confidential treatment be released for public inspection.
DISCUSSION/ANALYSIS
At your regular meeting of January 5, 2009, you approved Resolution No. 4306 regarding the release of Executive Session minutes. At that time, all Executive Session minutes up through August 4, 2008 were reviewed for possible release. The Council determined that all of the minutes up to August 4, 2008 should be released for public inspection. However, the minutes from the Executive Session of December 15, 2008 were withheld from release as those minutes had not yet been approved.
Since your previous action on January 5, 2009, only three Executive Session meetings have been held. However, since the minutes of the Executive Session meeting held on June 1, 2009, have not yet been approved, they were not considered for release at this time. Reflected in the attached resolution are staff recommendations concerning the Executive Session minutes that should be released for public inspection and those that should be maintained as confidential for the time being. State law does permit a portion of the minutes of an Executive Session be released while another portion be withheld for confidentiality purposes.
Staff would offer the following recommendations concerning the release of Executive Session minutes:
December 15, 2008 Release January 20, 2009 Release March 16, 2009 Release June 1, 2009 Not considered for release until minutes are approved.
TOWN COUNCIL ACTION REPORT
The attached resolution reflects the staff recommendations concerning the release of Executive Session meeting minutes. Please let me know if you would like to review copies of any of the Executive Session minutes addressed in this report prior to taking action on this item.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING THE RELEASE OF EXECUTIVE SESSION MINUTES
WHEREAS, the President and Board of Trustees of the Town of Normal have met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, as required by the Act, the Town Board has kept written minutes of all such executive sessions; and
WHEREAS, pursuant to the requirements of Public Act 85-1355, the President and Board of Trustees have met in closed session to review closed session minutes; and
WHEREAS, the President and Board of Trustees have determined a need for confidentiality still exists as to the executive session minutes from the meetings set forth on Schedule “A” attached hereto; and
WHEREAS, the President and Board of Trustees have further determined that the minutes of the meetings listed on Schedule "B" attached hereto no longer require confidential treatment and should be made available for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: The executive session minutes from those meetings set forth on Schedule “B” attached hereto are hereby released.
SECTION TWO: The Town Clerk is hereby authorized and directed to make said minutes available for inspection and copying in accordance with the standing procedures of the Clerk’s office.
SECTION THREE: This resolution shall be in full force and effect from and after its passage.
ADOPTED this ______day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
SCHEDULE A (Confidential)
June 1, 2009 (Not considered for release until minutes are approved.)
SCHEDULE B (May Be Released)
December 15, 2008
January 20, 2009
March 16, 2009
TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing Execution of a License Agreement with Maggie Miley’s To Occupy the Alley For a Rear Patio
PREPARED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Proposed License Agreement
BACKGROUND
The owners of Uptown business Maggie Miley’s, 126 E. Beaufort, recently approached the Town requesting permission to construct a rear patio, which would occupy a portion of the public alley just north of the Maggie Miley’s building. At its July 6th meeting, Town Council approved a waiver from the Uptown Design Review Code for the patio’s signage. In addition to the design waiver and the license to occupy the alley, the owners will also need to amend the business’s liquor license, which will require separate action by Town Council.
DISCUSSION/ANALYSIS
The proposed license agreement will allow Maggie Miley’s to construct a rear patio in the public alley to the north of the Maggie’s building at 126 E. Beaufort Street. The area that is proposed for the patio is currently a dead end in the alley. The agreement will allow Maggie’s to occupy the alley rent free for three years, with a yearly renewal option after the third year. Additionally, the agreement states that if the Town requires the patio to be removed before the end of the initial three year term, then the removal will occur at no cost to Maggie Miley’s and the Town will pay Maggie a pro rata portion of the cost Maggie incurred in constructing the deck. The agreement further requires Maggie to maintain liability and dram shop insurance for the property, and comply with the town sidewalk café ordinance and any conditions imposed under the terms of the liquor license.
At this time the property has no other immediate use anticipated. Staff recommends approval of the proposed agreement.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH MAGGIE MILEYS – DECK
WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, Maggie owns and operates a restaurant in Uptown Normal; and
WHEREAS, Maggie desires to construct a deck on Town property immediately adjacent to its restaurant at 126 East Beaufort, Normal, Illinois; and
WHEREAS, the Town is willing to grant a license to Maggie for occupancy of Town property all in accordance with the terms and conditions contained in said License Agreement; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to authorize execution of said License Agreement with Maggie Mileys.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President of the Board of Trustees be and he is hereby authorized to execute for and on behalf of the Town of Normal a License Agreement with Maggie Mileys to temporarily construct a deck on town property immediately adjacent to its restaurant at 126 East Beaufort. A copy of said License Agreement is marked Exhibit A, attached hereto and incorporated herein by reference.
ADOPTED this ______day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
EXHIBIT A
LICENSE AGREEMENT
THIS AGREEMENT is entered into by and between the Town of Normal, an Illinois Home Rule Unit of Local Government (herein Town) and Maggie Mileys, an Illinois Corporation, with offices at 126 East Beaufort Street, Normal, IL (herein Maggie).
WHEREAS, Maggie owns and operates a restaurant in Uptown Normal; and
WHEREAS, Maggie desires to construct a deck on Town property immediately adjacent to its restaurant at 126 East Beaufort, Normal, Illinois, all in accordance with plans attached hereto as Exhibit A (Plan); and
WHEREAS, the Town is willing to grant a license to Maggie for occupancy of Town property all in accordance with the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth herein, the parties do hereby covenant and agree as follows:
1. Town hereby grants and Maggie hereby accepts a license from the Town to occupy Town property immediately adjacent to Maggie all in accordance with Plans attached hereto as Exhibit A and incorporated herein by reference. The term of this License shall be three (3) years unless sooner terminated as hereafter provided.
2. Maggie agrees to obtain a sidewalk permit from the Town for the proposed deck and agrees to comply with all the terms and conditions of said permit and the ordinance regulating sidewalk cafes (Town of Normal Municipal Code 18.1-9 D), except as specifically provided otherwise in this License.
3. If Maggie serves alcohol on Town property occupied by the deck depicted in Exhibit A, then Maggie agrees to obtain permission from the Town Liquor Commission and agrees to comply with any conditions imposed by the Liquor Commission and all other Town codes applicable to a holder of a Town of Normal liquor license.
4. Maggie agrees to procure and maintain the following insurance, in a form acceptable to the City Manager:
a. Workers Comp in accordance with Illinois law. b. General Comprehensive Liability in limits not less than $2,000,000 for each person, $5,000,000 for each occurrence for personal injury or death and $1,000,000 for property damage (such insurance shall name the Town as an additional insured); and c. Dram Shop Insurance as required by law.
5. Maggie shall maintain the property occupied by the deck in a clean and neat condition acceptable to the City Manager. 6. No chattel mortgage, conditional sales agreement, security agreement, financing statement or other encumbrance shall be imposed, filed, or made by Maggie on Town property or in connection with the use and occupancy of Town property by Maggie.
7. Any and all improvements made to Town property shall be subject to prior approval of the City Manager.
8. Town shall not be considered a partner, host, sponsor, employer, or agent of Maggie. Town shall not be liable for any loss, damage or personal injury arising out of Maggie use and occupancy of Town property. Maggie shall reimburse, indemnify and hold harmless Town, its officers and employees from all expenses, loss, liabilities, damages, costs, claims and demands arising, in whole or in part, out of this Agreement or as a result of any breach or default by Maggie under this Agreement or arising out of or related to Maggie use of Town property including but not limited to any injury or death to any person or damage to any property, claims for infringement of patent, copyrights, trademarks, violations of law or governmental regulations or any rights of others together with reasonable attorney fees and other related expenses including to the extent permitted by Illinois law, losses, claims, damages, costs, liabilities and demands arising out of the negligence of the Town, its officers and employees. The obligations set forth herein shall continue after and survive termination of this Agreement.
9. This license shall not be assigned or transferred without prior written consent of Town.
10. In the event of any breach or default of the terms of this Agreement then this Agreement may be terminated upon 5 days notice. Maggie shall not have a claim against Town for termination of this Agreement and Maggie covenants not to sue Town for any reason due to such termination. Additionally, Maggie agrees to defend, indemnify and hold harmless the Town, its officers and employees in the event of any third party claim arising out of such termination. This paragraph and the obligations set forth herein shall continue after and survive termination.
11. It is expressly understood that Maggie is an independent contractor and the parties to this Agreement shall not be considered partners, joint venturers, nor shall the relationship be construed to be landlord/tenant, landlord/subtenant, principal/agent or employer/employee for any purpose.
12. This Agreement shall be governed by the laws of Illinois and the parties consent to venue only in McLean County, Illinois and waive the right to bring any claim against one another in Federal Court.
13. Notices may be given by facsimile machine, electronic message or U. S. Mail at the following address:
Town Mike Hall, Public Works Director 100 East Phoenix Avenue Normal, IL 61761 [email protected] Facsimile: 309 454 9609
Maggie
14. Except as provided in Section 16 for early termination, upon termination of this agreement, Maggie shall remove all of its improvements from Town property. If not removed within 10 days, Town may cause the same to be removed and disposed. Maggie shall reimburse Town the cost of such removal and disposal.
15. Term extension. By mutual agreement the parties may extend the term of this agreement beyond the initial three year term for additional one year periods. The party desiring an extension shall provide notice to the other party at least 90 days prior to the end of the current term. The other party shall have 30 days to accept or reject such extension, or propose additional terms or conditions for such extension. If the parties cannot reach agreement for a term extension before expiration of the current term then this agreement shall terminate at the end of the current term.
16. Early Termination. The Town shall have the right to terminate this agreement prior to the end of the initial three term upon the following conditions: a. Town agrees to reimburse Maggie the cost of removing the deck from town property; b. Town agrees to reimburse Maggie a portion of the cost incurred by Maggie in constructing the deck on town property as follows: Town will pay Maggie one thirty-sixth of the construction costs for each month remaining on the initial three year term determined at the time Town terminates this agreement. For instance if this license is terminated twenty four months following its execution, then town shall pay Maggie twelve thirty-sixths or one third of the original construction costs for the deck; c. The foregoing shall not apply in the event Town terminates this agreement for cause pursuant to Section 10 above.
Town of Normal Maggie
By ______By ______
Attest:
______
Date: ______Date: ______
TOWN COUNCIL ACTION REPORT
July 16, 2009
A Resolution Conditionally Approving a Site Plan for Bloomington- Normal Public Transit System
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel Greg Troemel, Director of Inspections
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Conditional Approval
PLANNING COMMISSION RECOMMENDATION: Conditional Approval with Waivers (6-0)
ATTACHMENTS: Proposed Resolution; Aerial Map; McLean County Regional Planning Commission Consistency Review Form; Staff Report to the Planning Commission; Minutes of the July 9, 2009 Planning Commission meeting are included in the Addendum.
BACKGROUND
The Bloomington-Normal Public Transit System (BNPTS) has been searching for a larger headquarters site for many years, having outgrown its location on East Oakland in Bloomington. In 2008 BNPTS settled on a new location on the west side of Normal in the Second Addition Interchange City West subdivision.
The Town Council approved a preliminary subdivision plan for the Second Addition Interchange City West subdivision in August 2008, which included the BNPTS site at the northwest corner of Enterprise and Wylie on Lot 7 (Res. No. 4259). The Council also approved a Final Plat for Lot 7 at that time (Res. No. 4260) and rezoned Lot 7 to S-2 Public Lands & Institutions for use by BNPTS (Ord. No. 5212).
At this time BNPTS has submitted a Site Plan for approval to permit the construction of its new headquarters on Lot 7. The proposed BNPTS Site Plan encompasses approximately 10 acres and includes the following elements:
1. Administration Building at the southeast corner of the site with parking lot adjacent to the south. 2. Bus Storage Building and Maintenance Building connected by a Bus Wash in the center of the site. 3. Garage Building at the northeast corner of the site. TOWN COUNCIL ACTION REPORT
4. One access onto Wylie Drive and two accesses onto Enterprise Drive, with one intended for buses and one for visitors/staff. Enterprise will be built to the far west edge of the property as part of this project, and Wylie requires no improvement. 5. Employee parking lot on the east side of the Maintenance Building. 6. Bus staging area south of the Bus Storage Building. 7. Stormwater retention area on the north side of the site. 8. A stream buffer area on the northwest corner of the site where an existing waterway requires stream buffer protection as required by the stream buffer ordinance.
The only signage planned for the site is the monument sign at the southeast corner of the site and one logo sign on the east elevation of the Maintenance Building. Sites zoned S-2 are limited to 50 sq. ft. of signage, and the BNPTS Site Plan includes approximately 80 sq. ft. of signage (40 sq. ft. for the monument sign and 40 sq. ft. for the logo wall sign). Thus, a waiver is required for signage.
The site is subject to the Community Design Standards, which pertain to building appearance, landscaping, and outdoor lighting. Although the Administration Building meets code in regard to appearance, the rear buildings do not. A waiver is requested for the rear buildings.
The currently submitted landscaping plan meets the Community Design Standards in regard to the number of trees and shrubs required; however, Town staff is still working with BNPTS on the placement of plantings throughout the site in a manner that meets code. BNPTS has also agreed to provide a bike rack on the site as required by code.
The automatic parking lot lighting is code-compliant. The manually operated flood lights – required for the daily bus inspections – were not factored into the site light levels because they will rarely be on.
DISCUSSION/ANALYSIS
Sec. 15.6-12(E) of the code requires Site Plan approval for developments zoned S-2 Public Lands and Institutions. The Site Plan review standards include the minimization of incompatibilities between the development and surrounding properties, the extent to which the adjacent roadways can accommodate the development, and the extent to which the proposed development is essential or especially appropriate given the available alternatives.
Town staff finds the proposed BNPTS Site Plan to meet these standards conditioned on BNPTS submitting a code-compliant landscaping plan and providing a bike rack on the site per code, both of which BNPTS has agreed to do. Town staff supports the waiver for the 30 additional square feet of signage due to the large size of the site and buildings. The site is well-suited to the use for a bus headquarters given the commercial zoning to the north, east, and south. Future development of multiple family residences to the west should not be incompatible with the bus headquarters.
Construction of Enterprise Drive across the south edge of the property conforms to the Town’s adopted Long Range Transportation Plan and will expand a key east-west route on the west side of town. The proposed access points into the site should not have a negative impact on either Wylie or Enterprise.
A review of the proposed BNPTS Site Plan was also conducted by the intergovernmental planning group, which meets regularly to review significant developments in Normal, Bloomington, and in the unincorporated areas of the County. The intergovernmental group grades development proposals based on the attached “Consistency Review Form,” which has been formally adopted by the Regional Planning Commission as a planning tool. The consistency review process resulted in a grade of “C”, which is common for new developments without a mixed-use component.
TOWN COUNCIL ACTION REPORT
The Planning Commission held a public hearing on the proposed BNPTS Site Plan at its July 9, 2009 meeting. The only public testimony was offered by the developer’s construction representative, Dennis Shoemaker (CORE Construction). Mr. Shoemaker confirmed that BNPTS will install a bike rack per code and work with Town staff to bring the landscaping plan into code compliance.
Following its findings of fact, the Planning Commission voted 6-0 in favor of the proposed Site Plan with waivers for signage and building appearance for the two rear buildings and conditioned on BNPTS amending the landscaping plan to meet code and adding a bike rack per code.
For these reasons, Town staff recommends approval of the Site Plan for the new BNPTS headquarters with the following two conditions and two waivers:
1. Submittal of a code-compliant landscaping plan. 2. Addition of a bike rack. 3. Waiver from the Community Design Standards for the rear building. 4. Waiver from the sign code to permit 80 sq. ft. of signage where code permits only 50 sq. ft.
RESOLUTION NO. ______
A RESOLUTION CONDITIONALLY APPROVING A SITE PLAN FOR BLOOMINGTON-NORMAL PUBLIC TRANSIT SYSTEM
WHEREAS, the Town of Normal is a Home Rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal has adopted a comprehensive Zoning Code incorporated as Chapter 15 of the Municipal Code Town of Normal Illinois, 1969, as amended; and
WHEREAS, pursuant to the Town Zoning Code, all development in the S-2 Public Lands and Institutions District requires site plan approval; and
WHEREAS, the Bloomington-Normal Public Transit System has petitioned for a site plan approval; and
WHEREAS, the Normal Planning Commission did on July 9, 2009, after notice and hearing as required by law, recommend approval of the petition for site development plan; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to approve a site development plan for the headquarters site for the Bloomington-Normal Public Transit System.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That this resolution pertains to the following property:
Lot 7 in the Second Addition to the Interchange City West Subdivision, Part of the Northwest Quarter and the Southwest Quarter of Section 31, Township 24 North, Range 3 East of the Third Principal Meridian, Town of Normal, McLean County, Illinois.
SECTION TWO: That this resolution pertains to the site plan on file in the office of the City Clerk.
SECTION THREE: That said site plan, be and the same, is hereby approved with following waivers and conditions:
A. Submittal of a code-compliant landscaping plan. B. Addition of a bike rack. C. Waiver from the Community Design Standards for the rear building. D. Waiver from the Sign Code to permit 80 square feet of signage where code permits only 50 square feet.
SECTION FOUR: That all use and development of the property described herein shall comply with all Town of Normal codes, ordinances, rules and regulations and this approving resolution and the property shall be maintained in accordance with this approved site plan.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois ATTEST:
______Town Clerk
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Site Plan Bloomington-Normal Public Transit System (New Headquarters)
Case #: 09-07-11-PC Applicant: Bloomington-Normal Public Transit System Location: Northwest corner of Wylie and Enterprise Date: July 9, 2009
Brief Description: Site Plan Amendment to construct a new headquarters for the Bloomington- Normal Public Transit System at the northwest corner of Wylie and Enterprise
Staff Recommendation: Approval with two conditions and one waiver
PROJECT DESCRIPTION AND BACKGROUND:
The Bloomington-Normal Public Transit System (BNPTS) has been searching for a larger headquarters site for many years, having outgrown its location on East Oakland in Bloomington. In 2008 BNPTS settled on a new location on the west side of Normal in the Second Addition Interchange City West subdivision.
The Town Council approved a preliminary subdivision plan for the Second Addition Interchange City West subdivision in August 2008, which included the BNPTS site at the northwest corner of Enterprise and Wylie on Lot 7 (Res. No. 4259). The Council also approved a Final Plat for Lot 7 at that time (Res. No. 4260) and rezoned Lot 7 to S-2 Public Lands & Institutions for use by BNPTS (Ord. No. 5212).
At this time BNPTS has submitted a Site Plan for approval. All properties zoned S-2 require an approved Site Plan. The proposed BNPTS Site Plan encompasses approximately 10 acres. The Site Plan includes the following elements:
1. Administration Building at the southeast corner of the site with parking lot adjacent to the south. 2. Bus Storage/Maintenance Building connected by a Bus Wash in the center, all of which are north of the Administration Building. 3. Garage Building at the northeast corner of the site. 4. One access onto Wylie Drive and two accesses onto Enterprise Drive, one for buses and one for visitors/staff. Enterprise will be built to the far west edge of the property as part of this project. Wylie requires no improvement. 5. Employee parking lot on the east side of the Maintenance Building. 6. Bus staging area south of the Bus Storage Building. 7. Stormwater retention area on the north side of the site. 8. A stream buffer area on the northwest corner of the site where an existing waterway requires stream buffer protection as required by the stream buffer ordinance.
The only signage planned for the site are the monument sign at the southeast corner of the site and one logo sign on the east elevation of the Maintenance Building. (Note that the plans have reversed the labels for the east and west elevations of the Bus Storage/Maintenance Building on sheet AE201- 1.) S-2 sites are limited to 50 sq. ft. of signage, and the BNPTS Site Plan includes approximately 80 sq. ft. of signage (40 sq. ft. for the monument sign and 40 sq. ft. for the logo wall sign). Thus, a waiver is required for signage.
The site is subject to the Community Design Standards, which pertain to building appearance, landscaping, and outdoor lighting. Although the Administration Building meets code in regard to appearance, the rear buildings do not. A waiver is requested for the rear buildings.
The currently submitted landscaping plan does not meet the Community Design Standards in regard to the number of trees and shrubs required. There is more than adequate green space available for the additional plantings, and BNPTS has agreed to submit a code-compliant plan. BNPTS has also agreed to provide a bike rack on the site as required by code.
Two outdoor lighting plans are included in the Site Plan proposal in order to show the difference in light levels when the flood lights are on. BNPTS must use flood lights in the early morning hours to facilitate the exterior inspection of each bus before they leave for the day. These lights will be controlled manually and will not be on except during the limited inspection period. The lighting plan showing the light levels without the flood lights meets code. In addition, there are two canopies on the site with lighting that will only be lit on an as-needed basis, typically in the early morning during bus inspection and maintenance.
Representatives from BNPTS will be available to answer questions during the public hearing.
ZONING & GENERAL LAND USE
Zoning District Land Use Subject Property S-2 Public Lands & Institutions BNPTS headquarters Adjacent North B-1 General Business Agriculture Adjacent East B-1 General Business Vacant & Crossroads Center Adjacent South Bloomington Commercial Agriculture Adjacent West R-3A Multiple Family Residential Agriculture
PROJECT ANALYSIS/STAFF’S COMMENTS:
Sec. 15.6-12(E) of the code requires site plan approval for developments zoned S-2 Public Lands and Institutions. The site plan review standards, set forth in Sec. 15.8-5, are listed as follows:
A. The extent to which potential incompatibilities between the proposed development and surrounding existing development and/or zoning is minimized by such design features as placement of buildings, parking areas, access driveways and existing or proposed topography.
B. The extent to which the proposal minimizes any adverse impact of the development upon adjoining land, including the hours of use and operation and the type and intensity of activities which may be conducted.
C. The extent to which adequately improved streets connected to the improved arterial street system are available or can be reasonably supplied to serve the uses proposed in the development.
2 D. The extent to which the proposed development is essential or especially appropriate in view of the available alternatives within the Town.
E. The extent to which the proposed development will favorably or adversely affect other persons or property and, if so, whether because of circumstances peculiar to the location the effect is likely to be greater than is ordinarily associated with the development of the type proposed.
Town staff finds the proposed BNPTS Site Plan to meet these standards as long as BNPTS submits a code-compliant landscaping plan and provides a bike rack on the site per code. Town staff supports the waiver for the 30 additional square feet of signage due to the large size of the site and buildings. The site is well-suited to the use for a bus headquarters given the commercial zoning to the north, east, and south. Future development of multiple family residences to the west should not be incompatible with the bus headquarters.
Construction of Enterprise Drive across the south edge of the property conforms to the Town’s adopted Long Range Transportation Plan and will expand a key east-west route on the west side of town. The proposed access points into the site should not have a negative impact on either Wylie or Enterprise. Typically, Town staff would request that two entrances in close proximity be combined; however, in this case the two accesses on Enterprise must be separate to prevent conflict between cars and buses. Also, it is not anticipated that the Administration Building will generate much traffic.
The Planning Commission may also review the comments contained in the “Consistency Review” evaluation completed by the intergovernmental regional planning committee. As you know, the intergovernmental planning committee meets regularly to review significant developments in the Town, City, and County using its “Consistency Review” evaluation tool. This evaluation resulted in the grade of a “C”, which is common for new developments without a mixed-use component.
STAFF’S RECOMMENDATION:
For the reasons set forth above, staff recommends approval of the Site Plan for the new BNPTS headquarters with the following two conditions and two waivers:
1. Submittal of a code-compliant landscaping plan. 2. Addition of a bike rack. 3. Waiver from the Community Design Standards for the rear building. 4. Waiver from the sign code to permit 80 sq. ft. of signage where code permits only 50 sq. ft.
3
General Orders
TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing the Execution of an Annexation Agreement with iDev, LLC (106.48 +/- Property at the Southeast Corner of Raab and Hershey -- Schaefer Farm)
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel Greg Troemel, Director of Inspections
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
PLANNING COMMISSION RECOMMENDATION: Approval (6-0)
REGIONAL PLANNING RECOMMENDATION: “B” grade
ATTACHMENTS: Proposed Resolution; Aerial Map; McLean County Regional Planning Commission Consistency Review; Staff Report to the Planning Commission; Minutes of the July 9, 2009 Planning Commission meeting are included in the Addendum.
BACKGROUND
This is the first of three Council Reports pertaining to the development of the Schaefer farm. This report addresses the annexation agreement. The second and third reports address the annexation of the land and the rezoning of the land, respectively.
Local development group iDev, LLC is proposing to develop the 106.48 +/- acre Schaefer farm bounded by Raab Road on the north, Hershey Road on the west, Shepard Road on the south, and the Eagle’s Landing subdivision on the east. The developer has submitted an annexation agreement for the annexation, rezoning, and development of the entire property.
The annexation agreement includes a conceptual plan showing the number of lots (294 detached single family units and 58 attached single family units), the location of the wet bottom detention basin and buffered waterways, a connection to Eagle’s Landing, mid-block sidewalks, frontage roads serving the duplexes, a boulevard entrance treatment off Shepard, and access points from Raab, Hershey, and Shepard. Per the agreement, the Town is obligated to approve the Preliminary Subdivision Plan when submitted as long as it is in substantial compliance with this conceptual plan. TOWN COUNCIL ACTION REPORT
The proposed zoning for the detached single family units is R-1B Single Family Residential with R-2 Mixed Residential proposed for the attached units along Shepard and Hershey.
The agreement also addresses the following development obligations:
1. Traffic Impact Analysis. The developer will conduct a traffic impact analysis on Raab, Hershey, and Shepard to determine if turn lanes are required at the three proposed access points into the subdivision. If required, the developer will build turn lanes. 2. Public and Private Streets. All streets within the development will be publicly owned and maintained with the exception of the frontage roads accessing the duplexes, which will be privately owned and maintained by a Homeowners’ Association. 3. Sidewalks. All sidewalks within the development will be 5 feet in width. Mid-block sidewalks (including sidewalks at the end of cul-de-sacs) will be located on 20-foot-wide lots and will be owned and maintained by the Homeowners’ Association. Trees will be planted along the mid- block sidewalks. 4. ROW Dedication. The agreement addresses the dedication of right-of-way and adjacent roadway fees required for adjacent streets. Per the agreement, the Town is obligated to use eminent domain if necessary to obtain the right-of-way for the west half of Hershey Road. The developer will cover the cost of the eminent domain proceedings. 5. Tap-on fees. The developer will pay tap-on fees for water and sanitary sewer and any other fees established by Town code in place at the time of final platting. All storm water not accommodated in the main detention basin or in the Eagle’s Landing detention basin will be subject to the stormwater fee in place at the time of final platting. 6. School land Dedication. The developer will pay the per-residence fee in effect at the time of final platting. 7. Park Land Dedication. The developer will pay parkland fees per code with a $9,638.54 credit for the land dedicated for the trail around the basin. 8. Bond. The developer may provide all required subdivision guarantees with a single revolving guaranty of $250,000 rather than providing guarantees with each final plat. 9. Signs. Subdivision signs are permitted at the subdivision entrances on private lots with waivers for lot dimensions/sizes.
The proposed development includes a large detention basin in the southwest portion of the site. The location of the basin and the drainageway leading south from the basin to Shepard Road are in compliance with the Town’s stream buffer ordinance. There is an additional buffered waterway leading between Street “C” and Street “D” where storm water runoff will be directed toward the basin.
The detention basin and the waterways will be designed in accordance with the Stream Buffer Ordinance, which will improve the quality of the stormwater runoff by employing a more natural design than is typically found in Normal. The basin will have a varied shoreline and the banks will be planted with native plants able to filter stormwater runoff. The waterways will also be planted with native grasses. The design of the basin and the waterways must be completed by a designer with pertinent experience. The detention basin, trail around the basin and waterway/trail leading south to Shepard will be owned and maintained by the Town.
Homeowners Association covenants will require that lakefront owners delineate the line between their property and the public property adjacent to the trail with an intermittent, decorative fence and/or trees.
The only waivers included in the agreement pertain to the mid-block sidewalk lots and the subdivision sign lots (at the entrances), which will not meet the minimum size for lots within the R-1B and R-2 zoning classifications.
TOWN COUNCIL ACTION REPORT
DISCUSSION/ANALYSIS
Within the past 10 years, the Town has developed around the Schaefer farm. Menards was built in 2000 to the west, the Shepard property to the south was annexed and began developing in 2000, and the development of Eagle’s Landing started in 2001 to the east. With development on three sides and utilities readily available to serve this property, development of the Schaefer farm is a logical and efficient use of land.
Zoning and Land Use
The proposed concept plan is generally in accordance with the Town’s adopted Comprehensive Plan, which designates this land primarily for Mixed Density Residential development with a small portion of Neighborhood Center (commercial) at the southwest corner. Town staff is comfortable with the lack of commercial land at the southwest corner because the properties on the other three corners of the Shepard/Hershey intersection are zoned commercial.
Concept Plan
Town staff is pleased that the developer has incorporated pedestrian-friendly and environmentally sustainable design features into the development. The sidewalks are all 5 feet wide, which is more comfortable for two people walking side-by-side than the code-required 4-foot width. The mid-block sidewalks will permit easier pedestrian access between blocks. The 8-foot-wide trail around the detention basin, accessible from at least 5 points, will be an excellent amenity for the entire neighborhood. In addition, the trail down the waterway to Shepard Road will provide a nice pedestrian connection to Shepard Park, located on the south side of Shepard Road.
The natural design of the detention basin is a major step forward in the Town’s efforts to improve the quality of stormwater runoff and to create in-town natural areas for public enjoyment. The successful construction and maintenance of this detention basin will help raise the bar for new storm water facilities in Normal. Furthermore, staff believes the requirement that each lake lot owner install either trees or an intermittent fence will discourage people from mowing past their property line into the natural area.
Finally, the location and the natural design of the basin and waterways comply with the stream buffer ordinance. This is the most significant application of the Town’s Stream Buffer Ordinance to date.
Development Obligations
Town staff supports the provisions of the agreement pertaining to development obligations. In particular, staff supports the requirement that all development fees be paid per code at the time of final platting rather than fixing the fee at current amounts. This would include any water system fee that may be established after the approval of the annexation agreement.
Similar logic was used to establish the maximum cost of $160 per lineal foot of roadway. Previous agreements have set that maximum at $130/lineal foot, which is a current price. However, if phased development results in roads being built 10 to 15 years from now, the cost of road construction could very well exceed $130/lineal foot.
The Planning Commission held a public hearing on the proposed annexation agreement, concept plan, and proposed rezoning at its July 9, 2009 meeting. The only public testimony was offered by the developer’s engineer, Don Adams (Farnsworth Group). Mr. Adams mentioned that Hershey Road will not be used for the development until the developer has improved Hershey from Shepard north to the Hershey entrance into the neighborhood. He also noted that the developer plans to submit a Preliminary Subdivision Plan by early fall so that utility work can start before the end of 2009, road work can begin in TOWN COUNCIL ACTION REPORT spring 2010, and house construction can get underway in summer 2010. They hope to complete the development in four phases with each phase taking one to two years.
Ms. Lorenz asked Town staff to clarify the utility situation in the area, noting how complicated utilities were in recent developments such as the AC/Mennonite complex. Mr. Brown said that water and sanitary sewer are readily available and have been for many years.
Following its findings of fact, the Planning Commission voted 6-0 in favor of the proposed annexation agreement and land use matters contained within.
Consistency Review
A review of the proposed iDev development was also conducted by the intergovernmental planning group, which meets regularly to review significant developments in Normal, Bloomington, and in the unincorporated areas of the County. The intergovernmental group grades development proposals based on the attached “Consistency Review Form,” which has been formally adopted by the Regional Planning Commission as a planning tool. The consistency review process resulted in a grade of “B” for the iDev development. This high grade is primarily a result of the natural design of the detention basin and the pedestrian-friendly aspects of the plan.
STAFF RECOMMENDATION
For the reasons set forth above, staff recommends approval of the proposed annexation agreement. The following reports will address the proposed annexation and rezoning of the land.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT WITH iDEV, LLC (SCHAEFER FARM)
WHEREAS, the Town of Normal is a Home Rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal has authority pursuant to the Illinois Municipal Code to enter into annexation agreements with the owners of property; and
WHEREAS, the owners of the property subject to this Resolution have petitioned to annex the property to the Town of Normal pursuant to the terms of a certain Annexation Agreement; and
WHEREAS, the Normal Planning Commission did on July 10, 2009, after notice, hold a public hearing concerning the land use matters contained in said Annexation Agreement; and
WHEREAS, it is in the best interests of the citizens of Normal to enter into an Annexation Agreement as provided herein.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President be, and he is hereby authorized and directed to execute for and on behalf of the Town of Normal Illinois an Annexation Agreement with the owner of the property subject to this Resolution. A copy of said Annexation Agreement is marked Exhibit "A", attached hereto and incorporated herein by reference.
SECTION TWO: That the Town Clerk be, and she is hereby authorized and directed to attest to the signature of the President on said agreement.
SECTION THREE: That the Town Clerk be, and she is hereby authorized and directed to record a certified copy of this Resolution and the attached Annexation Agreement with the McLean County Recorder of Deeds.
SECTION FOUR: That this Annexation Agreement pertains in whole or in part to the following parcel number: ______.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
This resolution prepared by Steven D. Mahrt, Corporation Counsel, Town of Normal Phoenix Avenue, Normal, Illinois, 61761 (309) 454-9507.
Return this document to City Clerk, Town of Normal, 100 E. Phoenix, P. O. Box 589, Normal, IL 61761
ANNEXATION AGREEMENT
Pursuant to legislative authorization found in Article 11 Division 15.1 of the Illinois
Municipal Code of 1961 as amended (65 ILCS 5/11-15.1-1 et seq.) and for and in consideration
of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned TOWN OF NORMAL,
ILLINOIS, a Municipal Corporation, hereinafter referred to as “Town” and iDEV, LLC, an
Illinois Limited Liability Company, hereinafter referred to as “Owner,” being the owner of the property legally described on Exhibit A, hereinafter referred to as “Property,” agree as follows:
I. ANNEXATION PETITION. Owner, subject to the terms and conditions set forth in this Annexation Agreement, hereafter referred to as the “Agreement,” petitioned the Town requesting annexation of the Property into the Town’s corporate limits. The Town published and gave such notices and conducted such public hearings as are required to annex the Property, including specifically, public hearings on this Agreement conducted after notice as required by law and ordinance on the ___ day of ______, 2009.
II. ANNEXATION. The Town agrees to annex the Property upon the approval of the
Annexation Agreement.
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III. ZONING AND USE. The Town agrees to rezone the Property as follows:
1. to R-2 Mixed Residential District for all duplex lots as shown on the Concept Plan;
2. to R-1B Single-Family Residence District for the remaining lots as shown on the
Concept Plan.
The Town agrees to permit the use of the property as a residential subdivision development.
IV. PRELIMINARY SUBDVISION PLAN APPROVAL. Upon annexation, the
Town agrees to approve a preliminary subdivision plan and agrees to approve additional final plats, if in substantial accordance with the Concept Plan and if submitted in the form and with the content required by the Normal Subdivision Code.
V. DEVELOPMENT OBLIGATIONS. With regard to the annexation, final platting, and development of the Property, the installation of public improvements within and serving that
Property; and the use and development of that Property during the life of this Agreement, the following waivers and conditions shall apply:
A. Streets/Sidewalks:
1. Owner shall prepare and submit a traffic impact analysis to be approved by the
Town as to the 3 public-street access points into the proposed development and build or pay for turn lanes, if required.
2. Right of way dedication for Hershey Road--48 feet of right of way will be dedicated for Hershey Road improvements. Owner will pay a substandard adjacent street fee of
$160 per linear foot or actual cost of ½ a residential street (including sidewalks), whichever is lower, and 100% cost of the turn lanes, if required, for the frontage of the Property on Hershey
Road. At its option, Owner may improve Hershey Road full width from Shepard Road north to
2 the proposed subdivision public street access. Costs in excess of $160 per linear foot or actual cost of ½ a residential street (including sidewalk), whichever is less, may be used to offset adjacent street costs for the remainder of Hershey Road and Raab Road. The Town shall use eminent domain powers to obtain the west ½ of Hershey Road right of way if necessary, and the
Owner shall reimburse the Town for any eminent domain costs, which include filing fees, attorney fees, witness fees, land costs, appraisals, and any judgment amount. Public street connection to Hershey Road will be made by the Owner after Hershey Road is improved from
Shepard Road to the proposed subdivision public street access.
3. Right of way dedication for Raab Road--40 feet of right of way will be dedicated for Raab Road improvements. Owner will pay a substandard adjacent street fee of
$160 per linear foot or actual cost of ½ a residential street (including sidewalk) and turn lanes, if required, for the frontage of the Property on Raab Road, whichever is less.
4. Owner will construct an additional 11-foot lane of pavement with curb and gutter, turn lanes, if required, and a 5-foot wide sidewalk on the north side of Shepard Road for the entire unimproved length of the subdivision frontage before allowing access from the subdivision onto Shepard Road. The Town will not require additional adjacent street fees for
Shepard Road.
5. All frontage roads for duplex lots on the Property will be owned and maintained by Owner and, ultimately, a Homeowner’s Association established by Owner and the individual lot owners in the proposed subdivision. Frontage roads will be 25-foot Face-Face and built to the then existing strength standards of the Town.
6. Garbage collection for duplex lots will be provided by the Town on Shepard
Road and Hershey Road. No garbage collection by the Town will be made on frontage roads.
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7. Interior Streets shall be constructed as depicted on the Concept Plan. All
interior streets shall be built by Owner to Town’s subdivision code standards.
8. Sidewalks shall be constructed as depicted on the Concept Plan, shall be 5 feet
wide, and shall be owned and maintained by the Town, except the mid-block sidewalks set forth
in Paragraph V.A.9, which shall be owned as stated therein.
9. Mid-block and end of cul-de-sac sidewalks shall be constructed as depicted on
the Concept Plan. The sidewalks and the required 20-foot green spaces around such sidewalks shall be owned and maintained by the Developer and, ultimately, by a Homeowner’s Association established by Owner and individual lot owners in the proposed subdivision.
10. Town shall reimburse Owner for expenditures made pursuant to V.A.4 to the extent such expenditures are offset by the recovery of monies from owners of adjacent property.
B. Utilities:
1. Water—Owner will construct water mains on the Shepard Road, Raab Road and Hershey Road sides of the property. The size of such mains shall be determined by the
Town. The Town will reimburse the Owner for costs above the size main required to serve the proposed residential development; reimbursement to be for the difference in material costs plus
10%. Owner will pay all fees per code at the time of final platting.
2. Sanitary Sewer—Owner will pay all fees per code at the time of final platting.
All sanitary sewer services in the residential development shall be by “overhead” sewers.
3. Storm Water Detention—Owner shall provide storm water detention as
required by the then existing Town of Normal Municipal Code in either a proposed “wet-
bottomed” detention basin or by agreement with the owner of Eagle’s Landing Subdivision dry-
bottom detention basin and if capacity exists. Any property that cannot be drained into the
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detention basins (as depicted in Exhibit C) shall require a fee in lieu of detention per code at the
time of final platting. If built per code and per the approved plan and upon acceptance of the wet-bottom detention basin by the Town, the proposed “wet-bottomed” storm water detention
basin shall be owned and maintained by the Town. The detention basin and associated
waterways shall be designed by an ecologically-sensitive stormwater designer.
C. Parkland and Pedestrian Trail:
1. Owner shall pay a fee in lieu of parkland dedication as required by the Town of
Normal Municipal Code with a credit of $9,638.54 for the amount of land dedicated for trail.
2. The pedestrian trail around the “wet-bottomed” detention basin, as shown on
the Preliminary Subdivision Plan shall be constructed by the Owner, and owned and maintained
by the Town if built per code and per the approved plan and upon acceptance by the Town.
3. The pedestrian trail around the “wet-bottomed” detention basin, through the
greenway connecting cul de sac “D” with the Street “C”, and through the greenway connecting
the detention basin to Shepard Road, all as shown on the Concept Plan, shall be 8 feet in
pavement width.
4. Owner shall record covenants requiring each lot-owner bordering the detention
basin and pedestrian trail to install and maintain an intermittent fence or plant at least 2 shade
trees (minimum size per Sec. 15.14-7(E)(3)) to delineate the lot-owner’s private property from
the detention basin and pedestrian trail. Any fence required by the covenants shall be no higher
than 4 feet, and shall not be chain-link. The covenants shall specifically allow the Town of
Normal to enforce the above-mentioned covenant.
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5. The “wet-bottomed” detention basin and greenway trails will be planted per the
Town’s Community Design Standards. All mid-block sidewalks shown on the Concept Plan shall be planted with one shade tree per 40 lineal feet of sidewalk length on average.
D. School: Owner shall provide a fee in lieu of school land dedication as required by the
Town of Normal Municipal Code.
E. Miscellaneous:
1. Owner shall provide each home with a Town-approved “garbage toter” before each home is occupied.
2. Owner may provide all subdivision guarantees required by the Town with a single revolving guaranty of $250,000 in lieu of providing guarantees with each final plats.
VI. OBLIGATION TO DEVELOP PURSUANT TO CODE. Except as specifically provided herein, the construction and use of improvements on the Property shall comply with all zoning, subdivision, building, mechanical and other applicable codes and ordinances of the
Town in effect at that time.
VII. MODEL HOMES. The Town shall allow the construction of up to (3) three model homes on the Property. Water, Sanitary Sewer and Storm Sewer mains shall be installed, tested and approved for private connection by the Town. The lot shall have frontage on a public road in a condition acceptable to the Town for construction and emergency access. Lots shall be graded and the grading certified, and the lots shall be pinned before construction commences. No certificate of occupancy shall be issued for any home until the subdivision addition in which the model is located has been fully recorded, property addresses assigned, and by successful inspection from the Building Department.
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VIII. SIGNS. The Town agrees to permit subdivision entrance signs and street signs on lots at the entrances on Shepard Road, Hershey Road and Raab Road outside of public right of way. The Town will grant variances of bulk lot requirements for lots containing mid-block sidewalks, greenspaces and project identification signs.
IX. ANNEXATION TO OTHER TAXING DISTRICTS. Owner, as soon as practicable, shall file and thereafter diligently pursue the necessary petitions to annex the
Property to the Bloomington-Normal Airport Authority and Bloomington and Normal Water
Reclamation District.
XI. DURATION. This Agreement is declared to be enforceable by the parties for a period of twenty (20) years from the date of its execution.
XII. SUCCESSORS AND ASSIGNS. This Agreement is binding upon the Town’s designated corporate authorities and successors in office and on the Owner, and its successors and assigns.
Dated this ___ day of ______, 2009.
TOWN OF NORMAL
______President ATTEST:
______Town Clerk OWNER:
iDEV, Inc., an Illinois Limited Liability Company,
By its Manager, Trunk Bay Development, Inc., an Illinois Corporation,
BY:______
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Revisions # Dat e: Initials: S chaefer Farm P reliminary Normal, Iliinios
EXIBIT C
Drawn: - Date: 06-05-09 Book No.: - Sh eet No.: 1 OF 1
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Annexation Agreement Zoning Map Amendment & Concept Plan
Case #: 09-07-12-PC Applicant: iDev, LLC Location: Southeast corner of Raab and Hershey Date: July 9, 2009
Brief Description: Proposed annexation agreement that would annex 106.48 +/- acres of land and develop the land as predominantly R-1B Single Family Residential (294 units) and a lesser amount of R-2 Mixed Residential (58 units).
Staff Recommendation: Approval with conditions
PROJECT DESCRIPTION AND BACKGROUND:
Until a recent sale, the Schaefer family owned the 106.48 +/- acre farm bounded by Raab Road on the north, Hershey Road on the west, Shepard Road on the south, and the Eagle’s Landing subdivision on the east. The land was purchased in spring 2009 by a local developer (iDev, LLC), who has now submitted an annexation agreement for the annexation, rezoning, and development of the entire property. Provisions of the agreement are explained below.
Sec. III. Zoning and Use The bulk of the property is proposed to be zoned R-1B Single Family Residential (294 units) with a smaller amount of R-2 Mixed Residential (58 units in 29 structures) along Shepard Road and a portion of Hershey Road.
Sec. IV. Preliminary Subdivision Plan Approval If the annexation agreement is approved, the developer will be entitled to have a Preliminary Subdivision Plan approved at a later date as long as the submitted Preliminary Plan if in substantial accordance with the Concept Plan attached to the annexation agreement. Key features of the Concept Plan include the number of lots, location of the wet bottom detention basin and buffered waterways, connection to Eagle’s Landing, mid-block sidewalks, duplex frontage roads, boulevard entrance treatment off Shepard, and access points from Raab, Hershey, and Shepard.
V. Development Obligations
A. Streets and Sidewalks The developer will conduct a traffic impact analysis on Raab, Hershey, and Shepard to determine if turn lanes are required at the three proposed access points into the subdivision. All streets within the development will be publicly owned and maintained with the exception of the frontage roads accessing the duplexes, which will be privately owned and maintained by a Homeowners’ Association. The Town will collect garbage from the duplex lots if the garbage toters are brought out to Shepard and Hershey roads. All sidewalks within the development will be 5 feet in width. Mid-block sidewalks (including sidewalks at the end of cul-de-sacs) will be located on a 20-foot-wide lot and will be owned and maintained by the Homeowners’ Association. Trees will be planted along the mid-block sidewalks with an average spacing of one shade tree per 40 lineal feet of sidewalk. Waivers will be required for the sidewalk lots as they do not meet the minimum dimensions and size required for R-1B lots. The agreement also addresses the dedication of right-of-way and adjacent roadway fees required for adjacent streets. Per the agreement, the Town is also obligated to use eminent domain if necessary to obtain the right-of-way for the west half of Hershey Road. The developer will cover the cost of the eminent domain proceedings.
B. Utilities The developer will pay tap-on fees for water and sanitary sewer and any other fees established by Town code in place at the time of final platting. All sanitary sewer services within the development will be “overhead” sewers to protect homeowners against potential sewer backups. All storm water not accommodated in the main detention basin or in the Eagle’s Landing detention basin (by agreement with the developer of Eagle’s Landing) will be subject to the stormwater fee in place at the time of final platting. It is the understanding of Town staff that the only lots that will not drain to either of the detention areas are the 20 lots adjacent to Raab Road. Although not spelled out in the agreement, Town staff would also support the installation of rain gardens on the lots adjacent to Raab Road not draining into the detention basins as an alternative to paying the stormwater fee. The main detention basin is located in the southwest portion of the site. The location of the basin and the drainageway leading south from the basin to Shepard Road are in compliance with the Town’s stream buffer ordinance, which requires new development to maintain/improve and buffer existing waterways. Storm water detention is permitted within the stream buffer area. There is an additional buffered waterway leading between Street “C” and Street “D” where storm water runoff will be directed toward the basin. The detention basin and the waterways will be designed in accordance with the Stream Buffer Ordinance, which will improve the quality of the stormwater runoff by employing a more natural design than is typically found in Normal. The basin will have a varied shoreline and the banks will be planted with native plants able to filter stormwater runoff. The waterways will also be planted with native grasses and will be designed to slow water flow. The design of the basin and the waterways must be completed by a designer with pertinent experience. The detention basin, trail around the basin and waterway/trail leading south to Shepard will be owned and maintained by the Town.
C. Parkland and Pedestrian Trail The developer will pay parkland fees per code. The trail around the basin, down the waterway to Shepard, and along the greenway from cul de sac D to Street C will be 8 feet in width. Homeowners Association covenants will require that lakefront owners delineate the line between their property and the public property adjacent to the trail with an intermittent, decorative fence and/or trees. The detention basin will be landscaped per the Community Design Standards, and all mid- block sidewalks will be planted with an average of 1 shade tree per 40 lineal feet of sidewalk.
D. School In lieu of providing school land, the developer will pay the per-residence fee in effect at the time of final platting.
2 E. Miscellaneous The developer will provide Town-approved garbage toters for each residence, and the developer may provide all required subdivision guarantees with a single revolving guaranty of $250,000 rather than providing guarantees with each final plat.
Sec. VII. Model Homes Town staff worked with the developer on the proposed language pertaining to model homes. In recent years, annexation agreements have permitted increasing numbers of model homes, which can be built prior to the final platting of the lot. The concept of a model home is to provide a model that prospective buyers can tour; however, the reality has been that developers build model homes to get a head start on pre-sold homes without final platting the lots, thereby deferring the development fees on those lots for several months. This strategy creates problems for Town staff primarily because final addresses can not be assigned until final platting occurs. In the meantime, the Town assigns a temporary address for procedural reasons. For example, the Town needs an address to schedule inspections, file plans, and coordinate with utility companies. Problems arise when the temporary address does not match the final address. By keeping the number of model homes at three, these problems are minimized.
Sec. VIII. Signs Subdivision signs are permitted at the subdivision entrances on private lots with waivers for lot dimensions/sizes.
Representatives from iDev, LLC will be available to answer questions about the proposal during the public hearing.
ZONING & GENERAL LAND USE
Zoning District Land Use Subject Property R-1B Single Family Residential and Residential R-2 Mixed Residential Adjacent North County Agriculture Agriculture Adjacent East R-1B Single Family Residential R-2 Mixed Residential Residential S-2 Public Lands & Institutions Detention Basin Adjacent South B-1 General Business Undeveloped S-2 Public Lands & Institutions Future Shepard Park C-1 Office Medical Offices Adjacent West B-1 General Business Undeveloped
PROJECT ANALYSIS/STAFF’S COMMENTS:
Within the past 10 years, the Town has developed around the Schaefer farm. Menards was built in 2000 to the west, the Shepard property to the south was annexed and began developing in 2000, and the development of Eagle’s Landing started in 2001 to the east. With development on three sides and utilities readily available to serve this property, development of the Schaefer farm is a logical and efficient use of land.
Zoning and Land Use The proposed concept plan is generally in accordance with the Town’s adopted Comprehensive Plan, which designates this land primarily for Mixed Density Residential development with a small portion of Neighborhood Center (commercial) at the southwest corner. The concept plan includes 294 detached single family residences and 58 duplex units (29 structures) along Shepard and a portion of Hershey.
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The original plan submitted by the developer showed a small commercial parcel at the southwest corner, but there were no plans for the lot. Town staff indicated support for turning that lot into additional attached residential units as an alternative to commercial development because the properties on the other three corners of the Shepard/Hershey intersection are zoned commercial.
Concept Plan Although at first glance the plan may look very similar to the adjacent Eagle’s Landing or various other single family developments in the community, Town staff is pleased that the developer agreed to include numerous unique design features.
The development has pedestrian-friendly elements. The sidewalks are all 5 feet wide, which is much more comfortable for two people walking side-by-side than the code-required 4-foot width. The mid- block sidewalks will permit easier pedestrian access between blocks. The 8-foot-wide trail around the detention basin, accessible from at least 5 points, will be an excellent amenity for the entire neighborhood. In addition, the trail down the waterway to Shepard will provide a nice pedestrian connection to Shepard Park, located on the south side of Shepard Road.
The natural design of the detention basin is a major step forward in the Town’s efforts to improve the quality of stormwater runoff and to create in-town natural areas for public enjoyment. This is especially important given the Town’s lack of existing natural features – the only “ponds” that exist in the community are stormwater facilities. The successful construction and maintenance of this detention basin will hopefully set the bar for new facilities designed elsewhere in the community.
In other developments, Town staff has encountered problems with private properties adjacent to unmowed natural areas (such as portions of the Ironwood Golf Course) whose owners want to mow the tall grasses. In the iDev agreement, the developer requires all of the backyards adjacent to the detention basin’s natural areas to have either an intermittent, decorative fence or two trees on the property line. Town staff is hopeful that this delineation will discourage people from mowing the native grasses.
Furthermore, the location and the natural design of the basin and waterway leading to Shepard, along with the waterway connecting the cul de sac to Street “C”, comply with the stream buffer ordinance. The most significant drainage areas on this site are located in this area, and the green areas surrounding the water will be planted in accordance with the stream buffer ordinance. This is the most significant application of the Town’s Stream Buffer Ordinance to date.
Given staff’s support of the concept plan for the reasons set forth above, Town staff is also supportive of the agreement provision that obligates the Town to approve the Preliminary Subdivision Plan if submitted in substantial accordance with the concept plan.
Development Obligations
Town staff finds the provisions of the agreement pertaining to development obligations to be acceptable, although there are a few technical wording issues yet to be ironed out between Town staff and the developer. In particular, the agreement must clearly state that all development fees must be paid per code at the time of final platting rather than fixing the fee at current amounts. Staff believes this is in the best interest of the community in the long run because if the development is phased over many years, the portions that come in as final plats in later years will be subject to whatever development fees have been determined to be appropriate at that time.
Similar logic was used to establish the maximum cost of $160 per lineal foot of road. Previous agreements have set that maximum at $130/lineal foot, which is a current price. However, if phased
4 development results in roads being built 10 or 15 years from now, the cost of road construction could very well exceed $130/lineal foot. Town staff believes a new maximum of $160 better protects the Town’s interests.
In regard to traffic impacts, Town staff does not see traffic issues arising from this development. The developer has agreed to perform a traffic analysis of all three access points and will build turn lanes if necessary.
Consistency Review The Planning Commission may also review the comments contained in the “Consistency Review” evaluation completed by the intergovernmental regional planning committee. As you know, the intergovernmental planning committee meets regularly to review significant developments in the Town, City, and County using its “Consistency Review” evaluation tool. This evaluation resulted in the grade of a “B”. This high grade is primarily a result of the natural design of the detention basin and the pedestrian-friendly aspects of the plan.
STAFF’S RECOMMENDATION:
For the reasons set forth above, staff recommends approval of the proposed annexation agreement, including the concept plan and the rezoning plat, conditioned on the developer working with Town staff to clarify the technical issues pertaining to development obligations in the annexation agreement.
5 TOWN COUNCIL ACTION REPORT
July 16, 2009
An Ordinance Annexing Property to the Town of Normal -- iDev, LLC (Schaefer Farm)
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel Greg Troemel, Director of Inspections
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Ordinance
BACKGROUND
As explained in the previous Council Report, local developer iDev, LLC is proposing to develop the Schaefer farm – the 106.48 +/- acre farm bounded by Raab Road on the north, Hershey Road on the west, Shepard Road on the south, and the Eagle’s Landing subdivision on the east. Assuming the Town Council has approved the proposed annexation agreement, the developer is also requesting that the Town annex the entire property at this time.
DISCUSSION/ANALYSIS
With development on three sides and utilities readily available to serve this property, development of the Schaefer farm is a logical and efficient use of land. Thus, Town staff recommends approval of the proposed annexation plat.
ORDINANCE NO. ______
AN ORDINANCE ANNEXING PROPERTY TO THE TOWN OF NORMAL – iDEV, LLC (SCHAEFER FARM)
WHEREAS, the Town of Normal is a Home Rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal has authority pursuant to Illinois Municipal Code to annex property to the corporate limits of the Town of Normal upon petition of property owners thereof; and
WHEREAS, the Town of Normal has received a petition for annexation of certain property to the Town of Normal; and
WHEREAS, said annexation is pursuant to the terms of an Annexation Agreement; and
WHEREAS, it is in the best interest of the health, safety, and welfare of the citizens of Normal to annex the property described in said petition to the Town of Normal.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That all of the property described in the Annexation Plat of Schaefer Farm prepared by Charles E. Hurliman, Illinois Professional Land Surveyor No. 2285 dated June 10, 2009, Town of Normal file stamp dated June 10, 2009, attached hereto by reference be and the same is hereby annexed to the Town of Normal and the corporate limit map of the Town of Normal is hereby amended accordingly.
SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to file a certified copy of this ordinance along with the annexation plat attached hereto with the County Clerk of McLean County and provide such other notice of annexation as required by law.
SECTION THREE: That the Town Clerk be and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law.
SECTION FOUR: That this ordinance shall take effect ten days after its publication as provided by law.
SECTION FIVE: That this ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.
SECTION SIX: That this Ordinance pertains to property identified as Parcel No. ______.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ______, 2009, with ______voting aye; ______abstaining; ______voting nay: and ______absent.
AYE NAYOTHER AYE NAYOTHER Councilwoman Reece Councilman Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott
The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of ______, 2009
The foregoing ordinance was published in pamphlet form on the ___ day of ______, 2009. TOWN COUNCIL ACTION REPORT
July 16, 2009
An Ordinance Rezoning Property in the Town of Normal -- iDev, LLC (Schaefer Farm)
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel Greg Troemel, Director of Inspections
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
PLANNING COMMISSION RECOMMENDATION: Approval (6-0)
ATTACHMENTS: Proposed Ordinance; Minutes of the July 9, 2009 Planning Commission meeting are included in the Addendum.
BACKGROUND
As explained in the previous Council Reports, local developer iDev, LLC is proposing to develop the Schaefer farm – the 106.48 +/- acre farm bounded by Raab Road on the north, Hershey Road on the west, Shepard Road on the south, and the Eagle’s Landing subdivision on the east. Assuming the Town Council has approved the proposed annexation agreement and annexation, the developer is also requesting that the Town rezone the property into a combination of R-1B Single Family Residential (294 lots) and R-2 Mixed Residential (58 lots) at this time.
DISCUSSION/ANALYSIS
Sec. 15.12-2(C) of the Municipal Code provides guidelines for zoning map amendments. The guidelines include the following: 1) the suitability of the subject property for uses authorized by the existing zoning; 2) the length of time the property has remained vacant as zoned considered in the context of land development in the area; 3) the suitability of the subject property for uses authorized by the proposed zoning; 4) the existing land uses of nearby property; 5) existing zoning of nearby property; and 6) relative hardship or gain to the public compared with that of the owner resulting from the outcome of the zoning map amendment decision.
Town staff finds that the iDev development meets the aforementioned guidelines. The development generally complies with the land uses shown in the Comprehensive Plan and is very similar to the residential development adjacent to the east.
For these reasons, Town staff recommends in favor of the proposed rezoning.
ORDINANCE NO. ______
AN ORDINANCE REZONING PROPERTY IN THE TOWN OF NORMAL – iDEV LLC (SCHAEFER FARM)
WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters pertaining to its local government and affairs; and
WHEREAS, the Town of Normal has enacted a comprehensive Zoning Code incorporated as Chapter 15 of the Municipal Code, Town of Normal, Illinois, as amended; and
WHEREAS, after notice and hearing as provided by law, the Normal Planning Commission did on July 9, 2009, recommend approval of the Petition to Rezone certain property hereinafter described as Parcel 1to R-2 Mixed Residential District and Parcel 2 to R-1B Single Family Residence District and
WHEREAS, it is in the best interest of the health, safety and welfare of the citizen of Normal to approve said requested zoning change.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the property described on the attached Exhibit “A” attached hereto and incorporated herein by reference, be and the same, is hereby rezoned to R-2 Mixed Residential District (Parcel 1) and R-1B Single Family Residence District (Parcel 2) and, and the Zoning Map for the Town of Normal is hereby amended accordingly.
SECTION TWO: That the report and recommendation of the Planning Commission is hereby received, approved and placed on file.
SECTION THREE: That the Town Clerk be, and she is hereby directed and authorized to publish this Ordinance in pamphlet form as provided by law.
SECTION FOUR: That this ordinance shall take effect ten days after the date of its publication.
SECTION FIVE: That this ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(SEAL)
The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ______, 2009, with ______voting aye; ______abstaining; ______voting nay: and ______absent.
AYE NAYOTHER AYE NAYOTHER Councilwoman Reece Councilwoman Gaines Councilman Nielsen Councilman Chambers Councilman Fritzen Mayor Koos Councilman Scott
The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of ______, 2009.
The foregoing ordinance was published in pamphlet form on the ___ day of ______, 2009.
TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Authorizing the Execution of an Agreement with the Illinois Department of Transportation to Use $1,414,977 in Federal American Recovery and Reinvestment Act Urban Funds for the Virginia Avenue Bridge Replacement Project
PREPARED BY: Gene Brown, City Engineer
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: Funding in the amount of $618,455 is available from Line Item 213-7045-431.48-50 in the Motor Fuel Tax Fund
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Agreement Proposed Resolution
BACKGROUND
The 2009 – 11 Motor Fuel Tax Fund includes funding for the replacement of the Virginia Street Bridge over Sugar Creek located just east of Main Street. The Town was notified by IDOT this spring that it had been awarded $1,414,977.00 in American Recovery and Reinvestment Act (ARRA) Funds and that this project would qualify for funding.
The project consists of the replacement of the existing bridge with a 36’ wide triple box culvert and construction of a new 36’ concrete pavement from Main Street to University Street including signal improvements at the Main Street and Virginia intersection and other miscellaneous appurtenances.
DISCUSSION/ANALYSIS
The total construction cost of the Virginia Bridge replacement project is estimated to be $1,610,000. This resolution will authorize an agreement with the Illinois Department of Transportation for the use of $1,414,977 in ARRA Funds for this project with the balance, or approximately $195,023, being the responsibility of the Town.
Engineering costs for this project are expected to total approximately $180,000 and are also the responsibility of the Town.
The project is scheduled to be included in the November 2009 IDOT letting. Construction would most likely begin in the spring of 2010 with an expected completion date in the fall of 2010.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO USE $1,414.977 IN FEDERAL AMERICAN RECOVERY AND REINVESTMENT ACT URBAN FUNDS FOR THE VIRGINIA AVENUE BRIDGE REPLACEMENT PROJECT
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the 2009 – 11 Motor Fuel Tax Fund includes funding for the replacement of the Virginia Street bridge over Sugar Creek located east of Main Street; and
WHEREAS, the Town of Normal was notified by the Illinois Department of Transportation that the Town had been awarded $1,414,977 in American Recovery and Reinvestment Act Funds for said project; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to enter into an Agreement with the Illinois Department of Transportation to use $1,414,977 in Federal American Recovery and Reinvestment Act Urban Funds for the Virginia Avenue bridge replacement project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal, Illinois, an Agreement with the Illinois Department of Transportation to use $1,414,977 in Federal American Recovery and Reinvestment Act Urban Funds for the Virginia Avenue bridge replacement project. A copy of said document is marked Exhibit “A” attached hereto and incorporated herein by reference.
SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to attest the signature of the President on said subordination document and retain in her office a fully executed copy of said document.
ADOPTED this ____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois ATTEST:
______Town Clerk (seal)
Q:\Submitted Council Reports\2009\July 20, 2009\RES AuthExecAgreementIDOTVirginiaAveBridge-x.doc
TOWN COUNCIL ACTION REPORT
July 16, 2009
Supplemental Resolution Appropriating $275,500 of Motor Fuel Tax Funds for the Replacement of the Virginia Avenue Bridge over Sugar Creek East of Main Street
PREPARED BY: Gene Brown, City Engineer
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: Funds in the amount of $618,455 are available from line item 213-7045-431.48-50 of the Motor Fuel Tax Budget.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution
BACKGROUND
At the November 15, 2004 council approved an MFT resolution appropriating $97,500 for the design- engineering phase of the replacement of the existing Virginia Street Bridge over Sugar Creek between University Street and Main Street.
The improvement consists of the removal of the existing structure and replacement with a three-cell reinforced concrete box culvert, and the improvement of Virginia Avenue from Main Street to University Street to a 36’ E-E concrete pavement with curb and gutter, sidewalks, and necessary appurtenances.
The estimated construction cost for this project is $1,610,000 of which the Town is receiving $1,414,977 of American Reinvestment and Recovery Act funds to be used for this project. The remaining balance of approximately $105,023 and engineering costs of approximately $180,000 are the Town’s responsibility.
This resolution will authorize and additional $275,000 from the Town’s allotment of Motor Fuel Tax Funds for the design - engineering and construction phases of this project
Construction Resolution for Improvement by Municipality Under the Illinois Highway Code
BE IT RESOLVED, by the President and Board of Trustees of the Council or President and Board of Trustees Town of Normal Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From To Virginia Avenue 6356 Main Street University Street
BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of the reconstruction of the existing Virginia Avenue bridge over Sugar Creek located east of Main Street. Project also includes the improvement of Virginia Avenue from Main Street to University Street.
and shall be constructed 54' - 2" out -out wide and be designated as Section 04-00226-00-BR
2. That there is hereby appropriated the (additional Yes No) sum of two hundred seventy five thousand five hundred and 00/100 Dollars ( $275,500.00 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation.
APPROVED I, Wendellyn J. Briggs Clerk in and for the Town of Normal City, Town or Village County of McLean , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees Council or President and Board of Trustees Department of Transportation at a meeting on July 20, 2009 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) Clerk City, Town or Village
BLR 4103 (Rev. 11/00) TOWN COUNCIL ACTION REPORT
July 16, 2009
Resolution Conditionally Accepting a Bid from Industrial Construction Services for the Water Treatment Plant Filter Replacement Project at a Total Cost of $1,325,900 Including Alternate A
PREPARED BY: Steve Gerdes, Water Director
REVIEWED BY: Mark R. Peterson, City Manager Geoff Fruin, Assistant to the City Manager
BUDGET IMPACT: Funds in the amount of $350,000 are budgeted in FY2009-10 and additional amounts are budgeted in subsequent years. However, the resolution is conditioned upon the receipt of funding from the Illinois Public Water Supply Loan Program. This funding would result in an annual debt payment of approximately $60,000 for 20 years.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Bid Tabulation
BACKGROUND
The FY2009-10 Water Department budget includes funds for the Filter Rehabilitation Project. This project consists of the replacement of filter media and under drains as well as the installation of an air scour backwash system. As originally planned, this project was to be completed in four phases with two filters being rehabilitated each year. As pilot testing of filter design options progressed in 2008, the addition of air scour proved to be a valuable tool during the backwash process. In discussions with contractors, it was determined that constructing the project in four phases and therefore requiring four mobilizations of equipment, would increase the costs in excess of the cost of short term financing for completion of the project with one mobilization.
Earlier this year, the American Recovery and Reinvestment Act (ARRA) provided additional funding to the Illinois Public Water Supply Loan Program (PWSLP). With this program, up to $80 million of federal funding will be distributed through the Illinois Public Water Supply Loan Program. Participation for any one entity through the program is limited to 50% of project costs with a maximum cap of $5 million. Principle forgiveness terms will be applied at a rate of 50% for all project costs financed under the ARRA. Emergency rules will include an amendment to current PWSLP program rules to provide zero interest loans under the existing SRF loan programs. In April of this year, the Town Council approved an ordinance authorizing the application for Public Water Supply Loan Program funds.
DISCUSSION/ANALYSIS
The next step under the PWSLP was to prepare plans and specifications for the project and obtain bids. On June 24, 2009 bids were opened for the Water Treatment Plant Filter Replacement Project. Although TOWN COUNCIL ACTION REPORT several bidders expressed interest and attended the prebid meeting, only one bidder submitted a bid. That bid is summarized below:
Bidder Base Bid Alternate A Total Bid Industrial Construction Services, Inc. $1,209,000.00 $116,900.00 $1,325,900.00
Engineer’s Estimate $1,663,000.00 $164,500.00 $1,827,500.00
The bid is 27% below the engineer’s estimate. The bid has been reviewed by staff and by the engineer and has been found to be acceptable.
Engineering costs already incurred and paid as well as construction services will be submitted as part of the PWSLP funding.
The proposed funding for the project would be 50% from ARRA funds and 50% from the PWSLP funds. The funds from the ARRA would be eligible for 50% principal forgiveness (which equals 25% of the total project cost). Funds from the PWSLP are reported to be at a 2.5% interest rate. The final PWSLP loan amount will be adjusted by engineering fees and any change orders. Should PWSLP and ARRA funds be secured for this project and the anticipated funding formula is used, the net result would be approximately $356,475 in principal forgiveness, $356,475 at 0% interest for 20 years, and $712,950 at 2.5% interest for 20 years. The net result would be an annual payment of approximately $63,557 each year for 20 years for an estimated total of $1,271,140.
Staff is recommending approval of the bid contingent on IEPA approval and funding
RESOLUTION NO. ______
A RESOLUTION CONDITIONALLY ACCEPTING THE BID OF INDUSTRIAL CONSTRUCTION SERVICES FOR THE WATER TREATMENT PLANT FILTER REPLACEMENT PROJECT AT A TOTAL COST OF $1,325,900 INCLUDING ALTERNATE A
WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, it is in the best interest of the health, safety and welfare of the citizens of Normal to conditionally accept the bid of Industrial Construction Services for the water treatment plant filter replacement project at a total cost of $1,325,900 including alternate A.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the bid of Industrial Construction Services in the amount of $1,325,900 for the water treatment filter replacement project is conditionally accepted. A copy of said bid is attached hereto as Exhibit A. Said amount includes alternate A.
SECTION TWO: This Resolution is conditioned upon IEPA approval of the bid and Town Staff approval of the contract documents.
SECTION THREE: Upon meeting the conditions in Section Two, the President is authorized to execute a Contract with Industrial Construction Services.
SECTION FOUR: The President is authorized to execute the Notice of Intent to Award Bid attached as Exhibit B.
ADOPTED this _____ day of ______, 2009.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois ATTEST:
______Town Clerk
(seal) Town of Normal Engineer's Estimate IPM Water Treatment Plant Filter Replacement 3116 N. Main St. East Peoria, IL 61611
LETTING: 6/24/2009 11:00
FARNSWORTH GROUP, INC. 2709 McGraw Drive Bloomington, IL 61704
Lump Sum Base Bid - Filter rehablitation including demolition and removal, tile block filter underdrain system, filter media, blower, piping, valves, filter trough guard baffles and related appurtenances for a complete in place and operational system as specified. $1,663,000.00 $1,209,000.00 Add Alternate Bid A - Removal and replacement of the existing sixteen (16) filter troughs with new filter troughs (including trough guard baffles from base bid) complete in place and operational as specified. $164,500.00 $116,900.00
TOTAL BID $1,827,500.00 $1,325,900.00
Page 1 of 1 0081123.00 TOWN COUNCIL ACTION REPORT
July 16, 2009
An Ordinance Amending Division 7 of the Municipal Code – Water Rates and Fire Protection Charge
PREPARED BY: Ronald J. Hill, Director of Finance
REVIEWED BY: Mark R. Peterson, City Manager Pamela S. Reece, Assistant City Manager Steven D. Mahrt, Corporation Counsel Steve Gerdes, Water Director
BUDGET IMPACT: This action is projected to increase revenue in the Town’s Water Fund by $520,000 for FY2009-10 and by $1,543,000 for FY2010-11
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Ordinance
BACKGROUND
For many years the Town’s Water Fund has operated with little or no financial reserves and has only been able to complete a minimal level of infrastructure improvement and updates.
With guidance from the Town’s external water rate consultant (Carl Brown Consulting), staff has recommended the following rate structure. This structure has been developed in an effort to accomplish the following two primary goals.
• Within the next five years build a financial reserve in the Town’s Water Fund equal to 20% of its operating expenses
• Allocate more funding to the Town’s water infrastructure so as to help insure continued high quality water service to the community.
Proposed Rate Structrue Effective Date Rate Current Rates 10/1/2009 4/1/2010 4/1/2011 4/1/2012 4/1/2013 User Charge/1,000 gallons $3.96 $4.95 $5.10 $5.40 $5.73 $6.07 System Maintenance Fee/Month - billed bi-monthly $2.50 $3.75 $4.05 $4.55 $5.05 $5.55 Fire Line Charge/Inch/Month - billed bi-monthly $0.00 $7.50 $7.73 $8.18 $8.68 $9.20
TOWN COUNCIL ACTION REPORT
DISCUSSION/ANALYSIS
Since July 2007, Town staff has been working closely with Carl Brown of Carl Brown Consulting to develop a rate structure that would accommodate needed increases in the Town’s water infrastructure projects and better position the Water Fund for emergencies and unexpected downturns in revenue.
Since our initial engagement with Mr. Brown, three Council work sessions have been conducted. Below are the dates and a brief summary of each session.
• July 7, 2008 – Reviewed with Council the current water rate structure, how the operation is funded and its fiscal classification for budgeting and financial reporting. The Water operation is considered an Enterprise Fund, which means all costs (operating and capital) are to be supported by user fees. There was also a deep discussion on various ways to fund both the operating expenses and capital requirements, as well as various ways to charge users in an effort to recover the full costs of services. The intent of this work session was to obtain from Council a sense of policy direction regarding how to fund the Water operation, so as to return to Council a specific rate recommendation at the next work session. • June 1, 2009 – Briefly recapped with Council the discussion from the prior work session and provided a specific rate structure/model recommendation. The Council provided additional input regarding the staff recommended rates and requested that staff re-work the rate model to consider some minor changes to our fiscal goals stated on the previous page. • July 6, 2009 – Staff shared eight additional rate alternatives beyond the original staff recommended rates proposed at the June 1st session. Council fully discussed all the alternatives presented and an alternative slightly below staff’s recommendation was selected for further Council review. This rate alternative has been set forth in this council action for their consideration.
Rate Calculation Assumptions
With consideration of the revenue produced by all fees and charges the User Charge/1,000 gallons and System Maintenance Fee were calculated to achieve the following: • The System Maintenance Fee was set at a level that would produce revenue in FY2013-14 equal to the fixed operating expenses for the Water Fund. • The User Charge/1,000 Gallons was set at a level that would produce enough revenue to support $1.5 million more in annual infrastructure improvements/updates, as well as produce a fiscal reserve in the Water Fund equal to 20% of its operating expenses by FY2013-14.
Fire Line Charge ($7.50/inch/month)
Included in the proposed rate model is a new fire line charge. This charge is a monthly charge per inch of line diameter charged to facilities with a private fire protection line. It is designed to assess the costs of operating and maintaining increased main size, flow capacity, and system demand to accommodate the line’s demand need for water resources if so needed.
The major costs associated with private fire protection services are the costs of providing capacity in the wells, pumps, storage tanks, and water mains to be able to supply the required fire flow when and if needed. Only a small portion of the cost of providing such capacity is directly related to the volume of water actually used which is in most cases not metered. Increasingly water utilities are assessing these costs of providing on demand volumes to the users that require them.
Staff is recommending that a fire line charge be implemented at a rate of $7.50 per inch per month with annual adjustments equal to the proposed percent rate adjustments for the user charge/1,000 gallons rate. TOWN COUNCIL ACTION REPORT
System Development Fee ($1,440/inch of service)
Included in the rate study discussions was the elimination of the current tap-on fee structure and implementation of a “system development fee”. A tap on fee is a way for the Town to recover its costs of improving the necessary water infrastructure needed for a new development. This cost is ultimately paid by the developer and is assessed on a per acre basis to the development area which would be serviced.
This has led to approximately seventeen distinct and separate tap on fee areas with fees ranging from $205 per acre to $2,200 per acre. This type of cost recovery and fee structure is problematic for many reasons. Below are some of these reasons.
• There is a wide disparity in the fees collected in different areas of the community creating an equity issue among rate payers. • Only four of the tap on fee areas recognize the time value of money (interest is assessed on the amount owed until paid). • Only the water main oversizing costs are assessed to the future development. Costs for additional wells, pumps, treatment capacity, and storage associated with expansion of the water system are not recovered. • Due to the number and complexity of the tap on fee structure, application of the fees can be difficult to manage. • Oversizing costs are spread over the entire tap on fee area on a per acre basis, but not charged on acreage not developed such as detention basins and recreational areas. The result is a portion of the costs are never recovered.
In an effort to address these issues, staff has proposed that the tap on fee be eliminated and replaced with the system development fee. This fee is assessed on a per inch of service basis (diameter of the water line) and calculated to include the cost of oversizing, well additions, treatment expansion, and storage expansion. Larger services (greater than one inch) are charged by multiplying the one inch charge ($1,440) times the diameter of the service line. A two inch service would be $2,880 and so forth.
During preparation of this report, staff recognized that such a change (elimination of the current tap on fees and implementation of a new system development fee) would be a significant departure from our current practice and that much of the development community was not aware of the Town’s intention to make this change. Therefore, staff recommends that Council consider the elimination of the current tap on fee and implementation of the system development fee in August and not part of this report’s requested action. This will allow for more developer awareness and comment regarding the change.
Conclusion
Staff is requesting approval of the following rates:
Proposed Rate Structrue Effective Date Rate Current Rates 10/1/2009 4/1/2010 4/1/2011 4/1/2012 4/1/2013 User Charge/1,000 gallons $3.96 $4.95 $5.10 $5.40 $5.73 $6.07 System Maintenance Fee/Month - billed bi-monthly $2.50 $3.75 $4.05 $4.55 $5.05 $5.55 Fire Line Charge/Inch/Month - billed bi-monthly $0.00 $7.50 $7.73 $8.18 $8.68 $9.20
It should be noted that these rates have been developed assuming that the current tap on fee rate structure is eliminated and a system development fee is implemented. If in August the Council chooses not to implement the system development fee, the rates requested for approval in this action will need to be modified in order to maintain our stated financial goals for the Water operation.
ORDINANCE NO. ______
AN ORDINANCE AMENDING DIVISION 7 OF THE MUNICIPAL CODE – WATER RATES AND FIRE PROTECTION CHARGES
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal owns and operates a water system providing potable water to the residents of the Town of Normal; and
WHEREAS, the cost of owning, operating and maintaining said system has increased making it necessary to raise the bimonthly system maintenance fee, the rate for water consumed and further making it necessary to impose a new fire protection charge; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of the Normal to amend Chapter 7 of the Municipal Code as hereafter set forth.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLNOIS:
SECTION ONE: That Section 7.7-1 of the Municipal Code Town of Normal, Illinois, as amended, be and the same is hereby further amended to read as follows with strikeouts indicating deletions in text and underscores indicating additions to text:
SEC. 7.7-1 RATES. Rates and charges for the availability of use of, and service provided by, the Town's water system are hereby established as follows, with the number of gallons being the amount of water metered or used, whichever is greater:
a. Bi-monthly system maintenance fee of $5.00 $7.50 effective October 1, 2009, $8.10 effective April 1, 2010, $9.10 effective April 1, 2011, $10.10 effective April 1, 2012 and $11.10 effective April 1, 2013 plus
b. $3.96 $4.95 effective October 1, 2009, $5.10 effective April 1, 2010, $5.40 effective April 1, 2011, $5.73 effective April 1, 2012 and $6.07 effective April 1, 2013, per 1,000 gallons
All billings for water service shall be issued on a bi-monthly basis. The water service rates shall be revised periodically to reflect a change in local capital costs, operation, maintenance and replacement costs.
c. New rates shall apply to all billings issued after the effective date of such rate increase.
SECTION TWO: That Division 12 of Chapter 7 be and the same is hereby amended by adding a new Section 7.12-8 to read as follows:
SEC. 7.12-8 FIRE PROTECTION CHARGES. Beginning October 1, 2009, any person or entity connecting to the Town Water Distribution System for private fire protection purposes shall pay a fee to the Town based on the diameter of pipe connected as provided below:
A. Effective October 1, 2009, the monthly rate for private fire protection, in the form of a fire booster pump, sprinkler system, private fire hydrants or other fire suppression equipment connected to the Town’s water system shall be charged the rate of $7.50 per inch diameter of pipe, or fraction thereof rounded to the next highest inch, of fire service connection. Fire suppression systems that utilize a combined domestic and fire service line shall be calculated using the size of the combined line connection at the water main for determining the proper charge.
B. Effective April 1, 2010, the monthly rate for private fire protection, in the form of a fire booster pump, sprinkler system, private fire hydrants or other fire suppression equipment connected to the Town’s water system shall be charged the rate of $7.73 per inch diameter of pipe, or fraction thereof rounded to the next highest inch, of fire service connection. Fire suppression systems that utilize a combined domestic and fire service line shall be calculated using the size of the combined line connection at the water main for determining the proper charge.
C. Effective April 1, 2011, the monthly rate for private fire protection, in the form of a fire booster pump, sprinkler system, private fire hydrants or other fire suppression equipment connected to the Town’s water system shall be charged the rate of $8.19 per inch diameter of pipe, or fraction thereof rounded to the next highest inch, of fire service connection. Fire suppression systems that utilize a combined domestic and fire service line shall be calculated using the size of the combined line connection at the water main for determining the proper charge.
D. Effective April 1, 2012, the monthly rate for private fire protection, in the form of a fire booster pump, sprinkler system, private fire hydrants or other fire suppression equipment connected to the Town’s water system shall be charged the rate of $8.68 per inch diameter of pipe, or fraction thereof rounded to the next highest inch, of fire service connection. Fire suppression systems that utilize a combined domestic and fire service line shall be calculated using the size of the combined line connection at the water main for determining the proper charge.
E. Effective April 1, 2013, the monthly rate for private fire protection, in the form of a fire booster pump, sprinkler system, private fire hydrants or other fire suppression equipment connected to the Town’s water system shall be charged the rate of $9.20 per inch diameter of pipe, or fraction thereof rounded to the next highest inch, of fire service connection. Fire suppression systems that utilize a combined domestic and fire service line shall be calculated using the size of the combined line connection at the water main for determining the proper charge.
SECTION THREE: That the Municipal Code, Town of Normal, Illinois, 1969, as previously amended and as amended herein shall remain in full force and effect.
SECTION FOUR: That the Town Clerk be and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law.
SECTION FIVE: That this ordinance shall take effect ten days after the date of its publication.
SECTION SIX: That this Ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.
APPROVED:
______President of the Board of Trustees of The Town of Normal, Illinois ATTEST:
______Town Clerk
(seal)
The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ______, 2009, with ______voting aye; ______abstaining; ______voting nay: and ______absent.
AYE NAY OTHER AYE NAYOTHER Councilwoman Reece Councilman Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott
The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of ______, 2009.
The foregoing ordinance was published in pamphlet form on the ___ day of ______, 2009.
New Business
TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion to Receive and Accept the Bicycle/Pedestrian Master Plan as Prepared by Alta Planning + Design
PREPARED BY: Gene Brown, City Engineer
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: Budget impacts to be determined during the five year operating and capital investment budget and community investment plan preparation.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Town of Normal Bicycle and Pedestrian Master Plan will be distributed by Alta Planning + Design on Monday evening
BACKGROUND
In the fall of 2007 Mayor Koos appointed an Ad Hoc Committee to study the community’s bicycle and pedestrian system and to identify strategies by which that system could be improved. At the February 19, 2008 council meeting the chairman of that 17-member committee, Mr. Doug Oehler, presented the Committees’ report which included the recommendation that the Town prepare a bicycle and pedestrian master plan with the objective of the League of American Bicyclists designating the Town as a “Bicycle Friendly Community”.
At the April 21, 2008 council meeting a motion authorizing staff to develop a bicycle and pedestrian master plan was approved. As result of this action a steering committee comprised of various staff members, private citizens, and representatives of Illinois State University was formed to select and work with a consultant to prepare the plan. A list of the steering committee members is shown below.
Alan Alward (Water Department Engineer) Gene Brown (Town Engineer) Enid Cardinal (Illinois State University) George Farnsworth (McLean County Wheelers) Mike Hall (Public Works Director) Eric Herbst (Project Engineer) Garry Little (Director of Parks and Recreation) Sharon McGinnis (Realtor and Normal resident) Doug Oehler (League of Illinois Bicyclists) Mike Sublett (Illinois State University) Lauren Sunkel (Planning Department)
A Request for Proposal (RFP) to prepare a master plan was prepared and publicly advertised and distributed to a list of qualified consultants in June of 2008. Eleven responses were received and then reviewed by the steering committee. Three firms were selected for interviews from which Alta Planning + Design from Portland, OR was chosen to prepare the plan. A contract with Alta Planning + Design for $51,990 was approved by council at the October 6, 2008 meeting.
TOWN COUNCIL ACTION REPORT
Alta Planning & Design began working on the plan in late October 2008 and made its first visit to Normal, held its first meeting with the steering committee and the first of two public workshop meetings in early December. Approximately 40 people attended this meeting where they were given a brief overview of bicycle and pedestrian design concepts and issues, and then were split up into small groups with large scale maps of the existing system and asked to identify existing bicycle and pedestrian issues and suggest possible improvements to address their issues. Workshop attendees were also asked to complete a questionnaire about existing bicycle and pedestrian facilities and how they could be improved.
Alta team members also completed an auto and bike tour of Town in December to gather information and data to aid them in their preparation of the plan.
Additional meetings were held with the steering committee and Alta in February and March to discuss various aspects of the plan culminating in a fourth steering committee meeting and second public workshop meeting on April 28, 2009 to introduce the preliminary draft of the plan and receive additional input which was given consideration in completing the plan before you this evening.
The steering committee also met several times on its own during the process to discuss various aspects of the plan and review the preliminary draft providing additional input to the Alta team preparing the plan.
DISCUSSION/ANALYSIS
The Town of Normal Bicycle and Pedestrian Master Plan before you this evening is organized into seven chapters and various appendices.
Chapter 1: Introduction, which provides an overview of the plan and its purpose.
Chapter 2: Existing Conditions, describes and summarizes the strengths and weaknesses of the existing pedestrian and bicycle networks.
Chapter 3: User Needs Assessment, employs an analytical model to estimate current bicycling and walking demand and to predict future demand.
Chapter 4: Recommended Walkway and Bikeway Networks
Chapter 5; Recommended Pedestrian and Bicycle Programs, describes education, encouragement, enforcement and evaluation measures the Town and/or other agencies should implement to promote walking and bicycling, increase bicyclist and pedestrian safety, and increase awareness of bicycling and walking as viable modes of transportation.
Chapter 6: Project Prioritization
Chapter 7: Implementation Plan
Mr. Rory Renfro, AICP, Senior Planner from Alta Planning + Design has been the team leader on this project with staff and will present the Town of Normal Bicycle and Pedestrian Master Plan to you on Monday evening with a 20-30 minute presentation followed by a brief question and answer session. Mr. Renfro has participated in a variety of projects including community-wide bicycle and pedestrian plans, university non-motorized transportation plans, streetscape plans, trail feasibility studies, and conceptual design. Previous projects have included the Portland Platinum Bicycle Master Plan (Portland, OR), Santa Barbara Pedestrian Master Plan (Santa Barbara, CA), University of Texas Campus Bicycle Plan (Austin, TX), and La Grande Pedestrian and Bicycle Improvement Plan (La Grande, OR) among others.
TOWN COUNCIL ACTION REPORT
July 16, 2009
Motion Accepting Report and Approving Recommendations of the Uptown Parking Management Committee For the Beaufort St. Parking Deck
PREPARED BY: Nora Dukowitz, Downtown Marketing Manager
REVIEWED BY: Mark R. Peterson, City Manager Wayne Aldrich, Uptown Development Director Andrew Huhn, Assistant Finance Director
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Uptown Normal Parking Management Committee Report- Phase 2, Uptown Parking Management Committee Flipcharts
BACKGROUND
Mayor Chris Koos assembled the Uptown Parking Management Committee in August 2007 and charged the group with examining and making recommendations related to the implementation and management of the parking design in Uptown already confirmed by Town Council. Topics open for review by the committee include cost of parking, metering locations, parking time limits, enforcement, parking validation, parking exemptions, and use of parking revenue.
The group, a diverse sampling primarily comprised of Uptown stakeholders, met several times between August 2007 and present and engaged in a process facilitated by Julie Hile of the Hile Group. Town Council approved the Uptown Parking Management Committee’s first round of recommendations, related to the College Ave. Parking Deck, in April 2008. After continued work, the committee is now ready to give its recommendations pertaining to the Beaufort St. Parking Deck.
The committee’s work is anticipated to continue in the future as Uptown grows and changes. More precisely, the group plans to engage in a discussion about street and surface parking beginning later this year once the Uptown streetscape project is substantially complete.
DISCUSSION/ANALYSIS
To follow is a brief summary of the Uptown Parking Management Committee’s recommendations as presented in detail in the attached report. These recommendations TOWN COUNCIL ACTION REPORT pertain to the Beaufort St. Parking Deck, anticipated to open in conjunction with the Marriott Hotel & Conference Center in September of this year:
• $1.00 per hour of parking • $6.00 “all day” rate for 7-12 hours of continuous parking, $8.00 for 12-24 hours • A limited number of monthly permit spaces may be available at the rate of $80 per month. The number of permitted spaces that will be made available, if any, will be determined by Heartland Parking after the deck’s opening and depending on vehicle counts in the deck • Validation options available to businesses
It should be noted that per agreement, up to 300 spaces in the deck are allocated for use by the Marriott. These spaces include whatever limited employee parking the hotel opts to have in the deck as well as valet spaces and spaces for guests. The hotel will work with Heartland Parking to manage these spaces appropriately. As detailed in the attached report, the committee determined its recommendations by giving priority in the Beaufort St. deck first to hotel overnight guests and conference attendees, which the committee sees as a major business driver for the Uptown area, and then to “transit users.” The committee noted that there is still ample parking available in the College Ave. deck for “transit users” and that it is also more conveniently located near the heart of Uptown for these users.
The committee feels these recommendations are customer friendly while still ensuring space turnover as well as ample room for hotel and conference guests. Staff recommends approval of the recommendations of the Uptown Parking Management Committee.
Uptown Normal Parking Management Committee Report Phase 2 July 2009 Uptown Normal Parking Management Committee Report
Reminder of Committee charge: “Examine and make recommendations to the Mayor and Town Council related to the implementation and management of the parking design already confirmed by the Council.” Uptown parking design continues to be closed to discussion. Uptown parking-related issues open for review continue to be:
• Cost of parking • Metering locations • Parking time limits • Enforcement • Parking validation • Parking exemptions • Use of parking revenue
Committee Members and Attendees Members of the Uptown Normal Parking Management Committee include, in alphabetical order: Liz Barnhart, Coffee Hound Dick Runner, ISU Administration Shari Buckellew, Children’s Discovery Museum Jim Schifeling, Acme Comics Dottie Bushnell, Garlic Press Chuck Scott, Normal Town Council Stephanie McClellan, Commerce Bank Brian Simpson, Babbitt’s Books Paul Morsbach, Medici Joan Steinburg, Normal Public Library Adam Nielsen, Normal Town Council Mary Strack, Jimmy John’s Scott Preston, ISU Student Government Association Gerry Taylor, Solid Gold Jewelers Mike Royse, One Main Development
The Uptown Normal Parking Management Committee welcomed Heather Vanvoorhis, Director of Sales and Marketing for the Marriot Hotel, who began attending meetings in late April. The Town continued to provide support staff for use at the Committee’s discretion: Wayne Aldrich, Rick Bleichner, Nora Dukowitz, and Steve Westerdahl. Charlie Greer and Nicole Mandrell from Heartland Parking provided invaluable user data from the College Avenue Deck. Committee deliberations were clearly informed by Charlie’s parking management expertise and his growing knowledge of how traffic flows and parking works in Uptown Normal.
The Beaufort Street Parking Deck as Parking Phase Two In this second phase of parking recommendations, the Committee focused efforts on the August 2009 slated opening of the Marriot Hotel and the accompanying Beaufort Street Parking Deck. The Committee looked to lessons learned from the implementation of recommendations and subsequent use of the College Avenue Deck to inform research, decisions, and recommendations for the Beaufort Street Deck. The Committee acknowledged that the proximity of the Beaufort Street Deck to Illinois State University, particularly Waterson Towers, presents a substantially different dynamic for traffic flow and potential customer base. Discussion of student use of the facility was careful, thorough. New member Scott Preston from Illinois State University Student Government Association was an important resource to those
Uptown Normal Parking Management Committee Report May 2009 2 deliberations. An important product of these discussions is a prioritization of prospective users which Mayor Koos and Council will find at the beginning of the recommendations which follow. Review of College Avenue Parking Deck user data lead to brainstorming about how the Town might more effectively educate the public in navigating the parking transition that is currently underway. Recommendations for continuous improvement in public education are included in the Appendix of this document.
Methodology Committee Meetings Seven through Nine were closed-session working meetings, facilitated and flip charted by Hile. Preparatory to early analysis, Committee members reviewed College Avenue Parking Deck financial and user data provided by the Town and Heartland Parking, respectively.
Recommendations The Uptown Parking Management Committee proposes the following recommendations for the Beaufort Street Parking Deck: • Beaufort users by priority: 1. Hotel overnight guests 2. Conference guests 3. Transit customers - Hotel users - Uptown users - Students hourly • Parking will be charged at $1.00/hour • No first hour free • $6 max for 8-12 hours of parking; $8 max for 12-24 hours of parking • Permitted on limited basis and at a cost of $80/month managed by Heartland Parking—with hotel overnight guests and conference attendees as priority
For Further Study During discussions, the Committee identified the following issues which merit additional study. The group agreed to take them up on the schedule indicated below.
Action Timeframe
Treat Amtrak surface lot Simultaneous with discussions of Multi- modal Transportation Center parking
Encouragement of non-vehicular modes of transit Begin November 2009 and carry through - Integration of insights/recommendations from project Bicycle/Pedestrian Committee efforts into parking discussions - Improvements in bus system On-street surface and other surface parking, not Amtrak Begin November of 2009, when Uptown lot streetscape is substantially completed
Uptown Normal Parking Management Committee Report May 2009 3
Appendix The following flip charts from Meetings Seven through Nine identify in some detail specific actions which the Committee recommends be taken to continuously improve public knowledge and use of Uptown parking decks, beginning with College Avenue.
Uptown Normal Parking Management Committee Report May 2009 4
TON PARKING COMMITTEE MEETING #9
Flip Chart Pages and Notes
April 27, 2009 Normal, IL
Materials transcribed by Hile Group 1100 N. Beech, Bldg 15, Normal, IL 61761 309-888-(HILE)4453 [email protected]
Table of Contents
From March 17th Meeting, Kinds of Patrons We Want in the Beaufort Street Deck ...... 1
From Heather + Discussion re Hotel + Conference Center ...... 2
Decisions Made ...... 3
Additional Questions ...... 4
Flip Chart Pages and Notes p. i ToN Parking Committee April 27, 2009 Normal, IL
FROM MARCH 17TH MEETING, KINDS OF PATRONS WE WANT IN THE BEAUFORT STREET DECK
> Hotel employees ⇒ Encouraged to park in College Avenue deck X > Limited permitted—except for Commerce 1 > Overnight hotel guests 2 > Conference guests > Uptown customers 3 Transit customers > Students at an hourly rate > Hotel users
Flip Chart Pages and Notes p. 1 ToN Parking Committee April 27, 2009 Normal, IL
FROM HEATHER + DISCUSSION RE HOTEL + CONFERENCE CENTER
> Skywalk will be open to pedestrian traffic—leading onto 2nd floor of facility > Probably limited hotel management spots in the deck > Charlie + Heather talking about complementarily between. hotel key system + ToN system > Hotel contracted for 300 spots—60 of these are valet > Development Agreement stipulates hotel can apply for more than 300 spaces, as needed > Overnight guests will use key to access deck with vehicle
Flip Chart Pages and Notes p. 2 ToN Parking Committee April 27, 2009 Normal, IL
DECISIONS MADE
1) Beaufort users by priority: A. Hotel overnight guests B. Conference guests C. Transit customers − Hotel users − Uptown users − Students hourly D. No permitted parkers 2) Consider changing to all 1-hour-free model—in College Avenue Deck and on surface in November when street scape opens. Leave paid surface parking for now. 3) Treat Amtrak lot with Multi-modal Center 4) Scenario 1: − $1 per hour − No 1st hour free − Charge through midnight—and then keep charging − Maximum charge $8/day − Sundays free − Permitted on limited basis + managed by Heartland—with hotel overnight + conferences as priority − Permit $80/month
Flip Chart Pages and Notes p. 3 ToN Parking Committee April 27, 2009 Normal, IL
ADDITIONAL QUESTIONS
? What will encourage non-vehicular modes of transit? − Improvements in bus system − Bike racks − Ease of walking
Flip Chart Pages and Notes p. 4
Addendum
TOWN OF NORMAL PLANNING COMMISSION MINUTES THURSDAY, JULY 9, 2009, 5:00 P.M. REGULAR MEETING, CITY HALL COUNCIL CHAMBERS 100 E. PHOENIX AVE., NORMAL, IL
Members Physically Present:
Mr. Boser, Mr. Feid, Mr. McBride, Ms. Lorenz, Mr. McFarland and Mr. Bradley
Members Absent:
Ms. Hutchison
Others Present:
Mr. Mahrt, Corporation Counsel, Ms. Davison, Town Planner, Mr. Troemel, Director of Inspections, Mr. Brown, Town Engineer, and Ms. Elgin, Office Associate
Call to Order:
Chairman Boser called the meeting to order at 5:00 p.m. and noted that a quorum was present.
Approval of Minutes:
Motion was made by Mr. McBride, seconded by Mr. Feid, to approve the June 4, 2009, minutes as submitted. Motion carried 6-0.
Public Hearings:
a. 09-07-11-PC: Site Plan, Bloomington-Normal Public Transit System (Northwest corner of Wylie and Enterprise)
Ms. Davison reviewed the staff report. She said that this was the new headquarters for the BNPTS. A preliminary subdivision plan was approved by Council in 2008. Also approved was a final plat for Lot 7. This application is for a 10 acre site plan approval. There will be three buildings, administration, bus wash and garage. There will be one access onto Wylie Dr. The southwest side will have detention with a stream buffer. There will be a sign on Wylie Dr. which requires a waiver of 80 sq. ft. instead of the required 50 sq. ft. The current landscaping plan does not meet code now, but it will. Lighting will have flood lights that are directed toward the center and will be controlled. Staff feels that this is an appropriate location. Waivers are requested for signs and the buildings (bus wash and garage) not meeting Community Design Standards. Enterprise Drive is not in yet. Staff also recommends that a bike rack be provided. PLANNING COMMISSION MINUTES 2 JULY 9, 2009
Chairman Boser asked about the flood lighting. Ms Davison said that it will be in the bus circulation area. Lights will be on buildings and poles pointed in to do bus inspections.
Mr. Dennis Shoemaker, Core Construction, 866 N. Main, Morton, IL, was sworn in by Chairman Boser. Mr. Shoemaker said that Pete Weber, Mary Caisley and Paul Young were also present. Mr. Shoemaker apologized for starting activity on the site for erosion control and moving dirt prior to approval. He said that they were on a tight schedule. They will resubmit a landscaping plan. Two waivers are requested for the sign and Community Design Standards requirements on the buildings. They will add a bike rack, although they encourage taking the bus. There will be a security fence by the back building and a lot of landscaping. Bus activity starts around 5:00 – 5:30 a.m. Buses will exit and enter from Enterprise Dr.
There was no one else to speak regarding the application and the public hearing was closed.
Mr. McFarland moved, seconded by Mr. McBride, to recommend approval of the application to Council with requested waivers and staff conditions.
Mr. Bradley asked if there was going to be multi-family to the west. Ms. Davison said that they don’t know how that land will develop, but there will be a lot of landscaping for screening. Mr. Troemel said that property was originally zoned B1 and had been rezoned to R3 for a particular project that never happened. Mr. Feid said that there would be a transitional setback. Mr. Troemel said that there are no specified setbacks in S2.
Mr. Feid said that it was offensive when construction starts before approval.
Ayes: Mr. Feid, Mr. McBride, Ms. Lorenz, Mr. McFarland, Mr. Bradley and Mr. Boser Nays: None Motion declared carried.
b. 09-07-12-PC: Annexation Agreement for land south of Raab Road, east of Hershey Road, north of Shepard Road, and west of Eagle’s Landing, with land use matters pertaining to the following:
i. Zoning Map Amendment ii. Concept Plan
Ms. Davison reviewed the staff report. She said that the site consisted of approximately 106 ½ acres of farm ground that is surrounded by the Town. It has been recently purchased for development. It is proposed to be zoned 294 units of R1- PLANNING COMMISSION MINUTES 3 JULY 9, 2009
B single-family and 58 units (29 structures) R-2 mixed residential. The subdivision will be similar to Eagle’s Landing with slightly larger lots. There is no commercial zoning proposed. The Annexation Agreement provides that the developer will be entitled to have a Preliminary Subdivision Plan approved at a later date as long as the submitted Preliminary Plan is in accordance with the Concept Plan submitted with the Annexation Agreement. There will be one internal connection to Eagle’s Landing. Five foot sidewalks will be provided. Mid-block sidewalks will be located on 20 ft. width lots and will be owned and maintained by the Homeowner’s Association. There is a waiver requested for the lot width for the mid-block sidewalks. The detention basin will be owned and maintained by the Town and storm water quality will be addressed during development per code. Waterways are to meet the stream buffer ordinance.
Utilities are currently available. Homes will have overhead sewers. Parkland and school land fees will be paid per code. Subdivision signs will be located on privately owned lots and there are waivers requested for these lots also.
The development is consistent with the Comprehensive Plan. It has pedestrian friendly elements and has similarities to Tipton Trails in Bloomington. The intergovernmental regional planning committee gave the development a grade “B” due to its natural design and pedestrian elements.
Mr. Don Adams, Farnsworth Group, 2709 McGraw Dr., Bloomington, IL, was sworn in by Chairman Boser. Mr. Adams said that a lot of time had been spent on this development and they appreciated staff’s time. He said that this property had been ready for development for a long time. It is set up for utilities. There will be a little larger lots than in Eagles Landing. The R2 zoning is located on the south side and will be a transition to the office zoning. The development meets code and has some nice features such as wide sidewalks, trails and a detention pond that will address water quality and well as detention. They will create definite boundaries so that homeowners will understand where their property ends and the detention area begins. Garbage toters will be provided for all residents. There will be three connections to the main streets, Shepard, Raab and Hershey. They are doing a traffic study to determine if turn lanes will be needed into the subdivision. Hershey Road will be improved to Raab Road before building homes with access on Hershey. Parkland and school land fees will be paid. They anticipate coming back with a preliminary plan late summer with construction beginning yet this year. They will start building houses in May or June of next year.
Ms. Lorenz asked how long it would take to develop the subdivision. Mr. Adams said that it would be done in four phases, one phase per year. It could be one and a half to two years per phase.
PLANNING COMMISSION MINUTES 4 JULY 9, 2009
There was no one else to speak regarding the application and the public hearing was closed.
Mr. McBride moved, seconded by Mr. McFarland, to recommend approval of the application to Council.
Ms. Lorenz asked about utilities in the area. Mr. Brown said that this area was served by the Firestone sewer extension and had been ready to develop for some time.
Ayes: Mr. Feid, Mr. McBride, Ms. Lorenz, Mr. McFarland, Mr. Bradley and Mr. Boser Nays: None Motion declared carried.
Other Business:
None
Adjournment:
There being no further business, Ms. Lorenz moved, seconded by Mr. Bradley, to adjourn the meeting at 5:40 p.m. Motion carried 6-0.
Respectfully submitted,
Sheila Elgin Office Associate