TOWN OF NORMAL CITY HALL NORMAL, ILLINOIS PHONE: 454-2444 PROPOSED AGENDA FOR TOWN COUNCIL MEETING July 20, 2009 7:00 p.m. 5:30 p.m. Tour of Normal Marriott Hotel and Conference Center 6:40 p.m. Presentation of Harmon Arts Grants 6:50 p.m. Regular Meeting of the Normal Local Liquor Commission 7:00 p.m. Public Hearing Pertaining to an Annexation Agreement Regarding a 106.48 +/- Acre Tract Located at the Southeast Corner of Raab and Hershey (Schaefer Farm) 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. OMNIBUS VOTE AGENDA (All items under the Omnibus Vote Agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which event, the item will be removed from the Omnibus Vote Agenda and considered as the first item after approval of the Omnibus Vote Agenda.) A. Approval of the Minutes of the Regular Meeting of July 6, 2009 B. Approval of Town of Normal Expenditures for Payment as of July 15, 2009 C. Motion Authorizing Staff to Purchase Landscape Plantings in an Amount Not to Exceed $15,000 for the Uptown Streetscape on North Street from Fell Avenue to the Uptown Circle D. Motion to Award the Bid for a Water Department Service Truck with Utility Body to Mangold Ford Mercury in Eureka, IL at a Net Cost of $31,403 E. Motion to Waive the Formal Bidding Process and Accept a Quotation from Rowe Construction Co. to Complete Street Pavement Repairs on Claremont Commons and East Raab Road for the Total Amount of $37,115.80 F. Motion to Waive the Formal Bidding Process and to Authorize Staff to Execute a Supplemental Agreement with Cotter Consulting Incorporated for Enhanced Commissioning Services for the Multi-Modal Transportation Center Project in the Amount of $85,705 and Approval of an Associated Budget Adjustment G. Resolution Authorizing a Supplemental Agreement with Hoerr Schaudt Landscape Architects L.L.C. for the Design of the Gateway Plaza in the Amount of $53,750 and Authorizing a Budget Adjustment of $3,750 H. Resolution Authorizing a Supplemental Agreement with RATIO Architects for Additional Architectural Design Services Related to Adding an Additional Floor of Office Space, One Level of Parking Deck and Interior Design for the Multi-Modal Transportation Center Project in the Amount of $645,000 and Approval of an Associated Budget Adjustment I. Resolution Authorizing the Release of Executive Session Minutes J. Resolution Authorizing Execution of a License Agreement with Maggie Miley’s to Occupy the Alley for a Rear Patio K. Resolution Conditionally Approving a Site Plan for Bloomington-Normal Public Transit System 5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA GENERAL ORDERS 6. Resolution Authorizing the Execution of an Annexation Agreement with iDev, LLC (106.48 +/- Property at the Southeast Corner of Raab and Hershey – Schaefer Farm) 7. Ordinance Annexing Property to the Town of Normal – iDev, LLC (Schaefer Farm) 8. Ordinance Rezoning Property in the Town of Normal – iDev, LLC (Schaefer Farm) 9. Resolution Authorizing the Execution of an Agreement with the Illinois Department of Transportation to Use $1,414,977 in Federal American Recovery and Reinvestment Act Urban Funds for the Virginia Avenue Bridge Replacement Project 10. Supplemental Resolution Appropriating $275,500 of Motor Fuel Tax Funds for the Replacement of the Virginia Avenue Bridge over Sugar Creek East of Main Street 11. Resolution Conditionally Accepting a Bid from Industrial Construction Services for the Water Treatment Plant Filter Replacement Project at a Total Cost of $1,325,900 Including Alternate A 12. Ordinance Amending Division 7 of the Municipal Code – Water Rates and Fire Protection Charge NEW BUSINESS 13. Motion to Receive and Accept the Bicycle/Pedestrian Master Plan as Prepared by Alta Planning + Design 14. Motion Accepting Report and Approving Recommendations of the Uptown Parking Management Committee for the Beaufort Street Parking Deck CONCERNS ADJOURNMENT ADDENDUM Minutes of the July 9, 2009 Planning Commission Meeting TOWN COUNCIL ACTION REPORT July 16, 2009 Public Hearing Pertaining to an Annexation Agreement Regarding a 106.48 +/- Acre Tract Located at the Southeast Corner of Raab and Hershey (Schaefer Farm) PREPARED BY: Mercy Davison, Town Planner REVIEWED BY: Mark R. Peterson, City Manager BUDGET IMPACT: N/A STAFF RECOMMENDATION: Approval BACKGROUND State law requires that the corporate authorities convene a public hearing on all annexation agreements prior to the formal consideration by the elected body. Therefore, it would be in order for the Town Council to convene a public hearing on a proposed annexation agreement pertaining to a 106.48 +/- acre parcel located at the Southeast Corner of Raab and Hershey. The property is contiguous to the existing corporate boundaries on three sides. DISCUSSION/ANALYSIS Staff recommends that the Town Council convene the public hearing and accept public testimony concerning the proposed annexation agreement. Once all testimony has been received, it would be in order for the Town Council to close the hearing. There are three items pertaining to the proposed annexation agreement and land use matters included in your regular meeting agenda under General Orders: 1) a resolution authorizing the execution of the annexation agreement, 2) an ordinance annexing the property, and 3) an ordinance rezoning the property. Omnibus Vote MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, JULY 6, 2009. 1. CALL TO ORDER: Mayor Chris Koos called the Regular Meeting of the Normal Town Council to order at 7:00 p.m., Monday, July 6, 2009. 2. ROLL CALL: The Clerk called the roll with the following persons physically PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, Jason Chambers, and Cheryl Gaines. Also present were City Manager Mark Peterson, Assistant City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs. ABSENT: None. 3. PLEDGE OF ALLEGIANCE: Mayor Koos led the Pledge of Allegiance to the Flag. 4. OMNIBUS VOTE AGENDA: Mayor Koos excused himself from voting on any expenses he may have incurred while performing his Mayoral duties. Councilmember Reece excused herself from voting on any bills submitted by BroMenn Healthcare and from voting on Item J. Items M and O were removed from the Omnibus Vote Agenda. MOTION: Councilmember Gaines moved, seconded by Councilmember Reece, the Council Approve the Omnibus Vote Agenda. AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried. A. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 15, 2009: Omnibus Vote. B. APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS OF JULY 1, 2009: Omnibus Vote. C. MOTION APPROVING THE PURCHASE OF A VEHICLE FOR THE FIRE DEPARTMENT: Omnibus Vote. D. MOTION TO APPROVE THE RECOMMENDED EXPENDITURES FOR THE ANNUAL HARMON ARTS GRANT PROGRAM: Omnibus Vote. COUNCIL MINUTES -2- JULY 6, 2009 E. MOTION INITIATING VARIOUS AMENDMENTS TO THE ZONING CODE – SEC. 15.7 (OFF-STREET PARKING AND LOADING REGULATIONS): Omnibus Vote. F. MOTION TO WAIVE THE FORMAL BIDDING PROCESS AND APPROVE THE PURCHASE OF A 100HP MOTOR AND VARIABLE FREQUENCY DRIVE FROM DECATUR INDUSTRIAL ELECTRIC: Omnibus Vote. G. RESOLUTION AUTHORIZING EXECUTION OF A SETTLEMENT AGREEMENT BETWEEN THE TOWN OF NORMAL AND THE PROPERTY OWNERS AT 702 S. FELL AND AN ASSOCIATED BUDGET ADJUSTMENT: Resolution No. 4382: Omnibus Vote. H. RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH MCLEAN COUNTY FOR ANIMAL WARDEN SERVICES: Resolution No. 4383: Omnibus Vote. I. RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT WITH MCLEAN COUNTY FOR ANIMAL SHELTER SERVICES: Resolution No. 4384: Omnibus Vote. J. RESOLUTION AUTHORIZING AN EMPLOYEE WELLNESS SERVICES CONTRACT WITH BROMENN HEALTHCARE HOSPITALS: Resolution No. 4385: Omnibus Vote. K. RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT FOR INTERVENTION BEFORE THE ILLINOIS COMMERCE COMMISSION IN AMEREN ELECTRICITY CASES: Resolution No. 4386: Omnibus Vote. L. RESOLUTION TO APPROVE 2009 HOURLY RATES AND DIRECT COSTS FOR ENGINEERING SERVICES FROM THE FARNSWORTH GROUP; LEWIS, YOCKEY & BROWN, INC.; CLARK-DIETZ, INC.; AND HANSON PROFESSIONAL SERVICES, INC.; Resolution No. 4387. Omnibus Vote. N. RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING AN AMENDED FINAL DEVELOPMENT PLAN FOR THE SHOPPES AT COLLEGE HILLS PLANNED UNIT DEVELOPMENT – BEAUTY BRANDS: Resolution No. 4388: Omnibus Vote. P. ORDINANCE AMENDING SECTION 18.1-17 OF THE TOWN PERSONNEL CODE REGARDING VACATION LEAVE ACCRUAL: Ordinance No. 5272: Omnibus Vote. Q. ORDINANCE AMENDING THE FY 2008-2009 OPERATING AND CAPITAL IMPROVEMENTS BUDGET: Ordinance No. 5273: Omnibus Vote. COUNCIL MINUTES -3- JULY 6, 2009 5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA: M. RESOLUTION ACCEPTING WARRANTY DEED – BIG TIGER ENTERPRISES, LLC – FRANKLIN HEIGHTS SUBDIVISION: Resolution No. 4389: MOTION: Councilmember Fritzen moved, seconded by Councilmember Scott, the Council Adopt a Resolution Accepting a Warranty Deed – Big Tiger Enterprises, LLC – Franklin Heights Subdivision. Councilmember Fritzen posed questions for clarification purposes concerning the lift station, which questions were responded to by City Manager Mark Peterson. AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried. O. ORDINANCE AMENDING SECTION 4.7(D) OF THE MUNICIPAL CODE OF THE TOWN OF NORMAL REGARDING SALE OF ALCOHOL ON TOWN PROPERTY: Ordinance No. 5274: MOTION: Councilmember Fritzen moved, seconded by Councilmember Reece, the Council Approve an Ordinance Amending Section 4.7(D) of the Municipal Code of the Town of Normal Regarding Sale of Alcohol on Town Property. Councilmember Fritzen requested clarification on the ordinance, which questions were responded to by City Manager Mark Peterson and Corporation Counsel Steve Mahrt. AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried. GENERAL ORDERS 6.