SOUTH HAMS COUNCIL - THURSDAY, 2ND OCTOBER, 2014 Agenda, Reports and Minutes for the meeting Agenda No Item 1. Agenda Letter (Pages 1 - 4) 2. Reports Reports to Council: a) Item 10 - Executive Director Appointments (Pages 5 - 10) b) Item 11 - Torridge and the Future Operating Model (Pages 11 - 24) c) Item 12 - Business Rates Pooling (Pages 25 - 32) d) Item 13 - Polling Districts / Polling Places Review (Pages 33 - 54) e) Item 14 - The Openness of Local Government Bodies Regulations 2014 (Pages 55 - 58) f) Item 15 - Development Management Committee Composition (Pages 59 - 62) g) Item 16 - Scrutiny Annual Report (Pages 63 - 78) 3. Minutes (Pages 79 - 96) Please reply to: Darryl White Service: Corporate Services Direct Telephone: 01803 861247 E-Mail: [email protected] To: Chairman & Members of South Hams District Council Our Ref: CS/DW cc: Usual press and officer circulation 24 September 2014 Dear Councillor A meeting of the South Hams District Council will be held in the Council Chamber, Follaton House, Plymouth Road, Totnes, on Thursday, 2 October 2014 at 2.00 pm when your attendance is requested. Yours sincerely Alan Robinson Head of Paid Service FOR ANY QUERIES ON THIS AGENDA, PLEASE CONTACT DARRYL WHITE DEMOCRATIC SERVICES MANAGER ON DIRECT LINE 01803 861247 A G E N D A 1. Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the annual meeting of the Council held on 8 May 2014 (pages 1 to 24) and the special meeting of the Council held on 19 June 2014 (pages 25 to 31); 2. Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 7 below); 3. Confidential Business – the Chairman to inform the meeting of any confidential item of business; 4. Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information; 5. Declarations of Interest – Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting; 6. Chairman’s Engagements; 7. Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above; 8. Questions – to consider the following questions received in accordance with Council Procedure Rule 8. 1. From Cllr Baldry to Cllr Wright, lead Executive Member for Environmental Health and Housing Sovereign Housing Association is a Registered Provider with houses across the district. For example they are a big provider in Yealmpton with about 60 homes which are a mixture of rented social housing and shared ownership. Sovereign has announced at relatively short notice that they are pulling out of Devon on 31 December. Would the Executive Member please make a statement about what is going to happen to both the rented and shared ownership properties including who is going to manage both types? 2. From Cllr Brazil to Cllr Gilbert, lead Executive Member for Environment Services How many residential houses are registered for business rates in the South Hams and how many of those houses do we charge for rubbish collection? 3. From Cllr Brazil to Cllr Wright, lead Executive Member for Environmental Health and Housing Of the £30 million net SHDC received from the transfer of our housing stock to Tor Homes, how much has been spent on housing projects and could you give a breakdown of those monies? 4. From Cllr Wright to Cllr Hicks, lead Executive Member for Planning, Economy and Community Would the Executive Member for Planning, Economy and Community please comment on the article about ‘Our Plan’ in the Gazette newspaper of 19 September? 9. Notices of Motion – to consider the following motions received in accordance with Council Procedure Rule 10.1. (a) By Cllrs Tucker and Hicks “This Council calls on the Secretary of State for Transport and the Chancellor of the Exchequer to support the future economic resilience of the South West Peninsula by investing in improved strategic road and rail transport links. Our area is frequently cut off from the rest of the country because strategic transport links are adversely affected by severe weather, accidents or maintenance works. Efficient transport is critical to ensure essential services function and the economy can grow. We ask the Government to invest in four key areas to help Devon’s economy: Improvements to the A303/A30/A358 to create a reliable second strategic road link from London to the South West Peninsula A resilient and reliable railway for the South West Peninsula Faster rail journey times and better connections Sufficient capacity and quality of our trains (both engines and carriages) to meet demand.” (b) By Cllrs Brazil and Baldry “Under new legislation local planning authorities are now responsible for setting the number of houses to be built in their area per annum. To date SHDC have not set this number. We propose that until we have publically debated this crucial issue, we cease all preparation of the development strategy known as ‘Our Plan’ so that members of the public can see how the level of house building in the South Hams has been calculated.” 10. Executive Director Appointments – to consider a report that recommends the appointment of the Executive Director – Service Delivery and Commercial Development (circulated separately); 11. Torridge and the Future Operating Model – to consider a report which presents an update on Torridge District Council and the Future Operating Model (circulated separately); 12. Business Rates Pooling – to consider a report that recommends that the Council withdraw from the membership of the Devon Business Rates Pool for the financial year 2015/16 (circulated separately); 13. Polling Districts / Polling Places Review – to consider a report that informs that the 2014 review has taken place and identifies that the current Polling District Polling Places Order needs to be revised to reflect the recommendations of the Local Government Boundary Commission for England on the district ward boundaries (circulated separately); 14. The Openness of Local Government Bodies Regulations 2014 – to consider a report that informs the Council of the implications arising from the adoption of the Openness of Local Government Bodies Regulations 2014 (circulated separately); 15. Development Management Committee Composition – to consider a report that seeks to amend the composition of the Development Management Committee for the remainder of the 2014/15 Municipal Year (circulated separately); 16. Scrutiny Annual Report – to consider a report that advises of the workings of Overview and Scrutiny during the 2013/14 Municipal Year (circulated separately); 17. Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:- Council Body Date of Meeting Minute Nos. Page Nos. a Development Management 11 June 2014 DM.06/14 – DM.10/14 32 - 36 Committee b Community Life & Housing 19 June 2014 CLH.01/14 – CLH.09/14 37 - 42 Scrutiny Panel c Economy & Environment Scrutiny 26 June 2014 EE.01/14 – EE.10/14 43 - 48 Panel d Corporate Performance & 3 July 2014 CPR.01/14 – CPR.11/14 49 - 55 Resources Scrutiny Panel e Development Management 9 July 2014 DM.11/14 – DM.16/14 56 - 63 Committee f Salcombe Harbour Board 14 July 2014 SH.13/14 – SH.20/14 64 - 67 g Executive * 24 July 2014 E.08/14 – E.17/14 68 - 75 h Audit Committee * 31 July 2014 A.10/14 – A.13/14 76 - 78 i Development Management 6 August 2014 DM.17/14 – DM.22/14 79 - 84 Committee j Development Management 3 September 2014 DM.23/14 – DM.28/14 85 - 90 Committee k Economy & Environment Scrutiny 4 September 2014 EE.11/14 – EE.20/14 91 - 95 Panel l Executive * 11 September 2014 E.18/14 – E.28/14 96 - 102 m Community Life and Housing 11 September 2014 CLH.10/14 – CLH.17/14 103 - 106 Scrutiny Panel n Audit Committee * 18 September 2014 A.14/14 – A.21/14 107 - 111 * Indicates minutes containing recommendations to Council. Members of the public may wish to note that the Council's meeting rooms are accessible by wheelchairs and have a loop induction hearing system. MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: [email protected] Exempt information – Paragraph 1: Information relating to any individual and Paragraph 2: information which is likely to reveal the identity of an individual – applies to Appendix A. AGENDA AGENDA ITEM ITEM 10 SOUTH HAMS DISTRICT COUNCIL 10 NAME OF COMMITTEE Council DATE 2 October 201 4 REPORT TITLE APPOINTMENT OF EXECUTIVE DIRECTOR REPORT OF Leader on behalf of the Member Selection Panel WARDS AFFECTED All Summary of report: To consider a report that recommends the appointment of the Executive Director - Service Delivery & Commercial Development. Financial implications: Members previously agreed a salary range of £88,000 to £96,000 for the Director posts and the recommended salary for the successful candidate is contained in Appendix A. RECOMMENDATION: That Council RESOLVES to agree the appointment of the recommended successful candidate for the position of Executive Director - Service Delivery & Commercial Development as detailed in Appendix A. Contact: Cllr John Tucker, Leader of South Hams District Council Telephone 01803 861234 Email [email protected] 1.