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Transport Review Group Minutes July to September 2016

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Transport Review Group Minutes July to September 2016 NOT PROTECTIVELY MARKED V1.0 Transport Review Group July to September 2016 Portfolio Project Title and Ref: HPC Transport Review Group NameName:::: Andy Coupe (AC) Chair – Somerset County Council Andrew Goodchild (AG) – West Somerset Council Andrew Jones (AJ) – EDF Energy Andy Roberts (AR) – Highways England Claire Pearce (CP) – Sedgemoor District Council David Watson (DW) – Highways England Meeting Attendees: Transport Review Group (TRG) John Bower (JB) – EDF Energy Type: Mark Lewis (ML) – EDF Energy Peter Bunting (PB) – EDF Energy Rachel Lister (RL) – EDF Energy Samuel Harper (SH) – Sedgemoor District Council Tessa Bond (TB) – Somerset County Council Meeting th Apologies: N/A Monday 17 October 2016 13:00 held on: Actions list Item Description Action No. 1.00 Introduction Andy Coupe opened the meeting as chairman. 2.00 Last Meeting Minutes The meeting minutes from the 17 th July 2016 were discussed and it was agreed that there was no outstanding actions. An Action from the previous Transport Steering Group minutes remained in place to be raised in th TRG the Transport Review Group on the 17 October. The Action referred to agreeing the proposed wording in relation to the obligation in the DCO for NNB Genco HPC Ltd to undertake works at Huntworth Roundabout. The proposed wording is below and it had been agreed that a decision should be made at the next Transport Review Group. “Section 10.1 of Schedule 11 of the HPC Section 106 legal agreement (dated 30 August 2012) identifies that NNB Genco HPC Ltd shall not be required to carry out Work No 22 (Huntworth Roundabout) if the Transport Review Group (TRG) decides such works are no longer necessary as a result of there being alternative highway improvements committed to be carried out by a person other than NNB Genco HPC Ltd. The Transport Steering Group (TSG) confirms that SCC has commenced works on the Huntworth Roundabout and in the absence of a formal TRG recommends that the obligation for NNB Genc o HPC Ltd to undertake any works on the Huntworth NNB Generation Company Limited Registered in England and Wales. Registered No. 6937084 Registered Office: 40 Grosvenor Place London SW1X 7EN Page 1 of 7 Template No: NNB-301-TEM-000015 NOT PROTECTIVELY MAR KED Template Version: 1.0 NOT PROTECTIVELY MARKED V1.0 Transport Review Group July to September 2016 Roundabout are discharged. This recommendation will need to be confirmed by TRG “ Huntworth Roundabout was included as Agenda Item 5. 2.00 Transport Quarterly Report The Transport Quarterly Report contains the Construction Workforce Travel Plan Report and the Construction Traffic Management Plan Report. The Quarterly Report covers July to September 2016. The Transport Quarterly Report was summarised and the Group was supportive that HPC are continuing to work towards meeting the targets set, some of which will not be applicable until 6 months after all the Park and Ride sites are operational. Construction Workforce Travel Plan Report It was noted that the Induction Centre is opening in October 2016 and mode share information will be included in the next report. The annual staff travel survey has been included in the HPC Workforce Survey which was undertaken in September 2016. The result are expected to be available in December 2016 and a summary will be included in the next report. The existing bus routes and workforce accommodation locations are monitored and reviewed. Consideration will be made to extend bus routes to reduce journeys to Park and Ride sites by car and enable passengers to walk to a nearby bus stop. AC was especially supportive of this. Construction Traffic Management Plan Report In the TRG in July 2016, the terminology used for deliveries and movements was discussed and it was agreed that the Construction Traffic Management Plan Section 6.2.3 refers to “deliveries” and that “movements” should also be reported as this is the basis upon which the caps and controls are based in the Construction Traffic Management Plan. JB to review movement recording. At the moment movements are shown as a multiplication of deliveries in each time slot. This is unlikely to be the case with HGV’s arriving in one time slot and departing in another. A note was required to explain how driver non-compliance is dealt with and will be included in the next TRG report. ACTION 1 : Table 13 DMS Bookings to be reviewed so it is clearer on the number of movements. For example, the number of movements to be split to show “To HPC” and “From HPC”. This also NNB Generation Company Limited Registered in England and Wales. Registered No. 6937084 Registered Office: 40 Grosvenor Place London SW1X 7EN Page 2 of 7 Template No: NNB-301-TEM-000015 NOT PROTECTIVELY MAR KED Template Version: 1.0 NOT PROTECTIVELY MARKED V1.0 Transport Review Group July to September 2016 includes a review of VMS system to see if records are available for lorries arriving and departing. RL / JB ACTION 2: To check the number of actual movements provided in Table 14. JB 3.0 0 Proposed Mitigation Measures The targets set out in the Transport Quarterly Report are being achieved and / or reasonably likely to be achieved. Therefore there are no proposed mitigation measures to contribute towards achieving the targets / objectives set out in Construction Workforce Travel Plan and Construction Traffic Management Plan. 4.00 SEAG Update AJ provided an update on SEAG. • The SEAG meeting is now chaired by David Eccles. • The SEAG discussions had included accommodation issues in particular the HPC Workforce Survey. • A dashboard is being created to cover the SEAG areas. • A separate accommodation meeting has been set up and the Transport Review Group will be updated when appropriate. 5.00 Change Monitoring A Change Log is now included within the Transport Quarterly Report appendices and is split between the Construction Workforce Travel Plan and the Construction Traffic Management Plan. Amendment to the Construction Workforce Travel Plan Section 5.5 Motorcycle Measures: A proposed change to the Construction Workforce Travel Plan Section 5.5 Motorcycle Measures was discussed and a note had been pre circulated with the TRG agenda. The proposed change was to allow motorcycles to formally use the main HPC carpark. However, in order to understand the potential requirement for motorcycle parking and any unforeseen issues with the use of the C182, NNB Genco HPC Ltd would seek to identify individuals wishing to motorcycle to the HPC car park and then monitor and manage the number of motorcycles allowed to park at the HPC site. Following a 6 month period of monitoring NNB Genco HPC Ltd would then propose to Transport Review Group a cap on the number of motorcycles allowed to site. Numbers against the cap would then be monitored and reported in the Transport Review Group Quarterly Report. AG raised concerns about the potential noise from motorcyclists and SH will forward comments on following the TRG. AR asked about the safety of motorcycles and the C182 and RL advised that she had spoken to the Hinkley Policing Team to request Personal Injury Collision (PIC) data over the last 5 years and only 1 PIC had been recorded involving a motorcycle. The Hinkley Policing Team had no concerns NNB Generation Company Limited Registered in England and Wales. Registered No. 6937084 Registered Office: 40 Grosvenor Place London SW1X 7EN Page 3 of 7 Template No: NNB-301-TEM-000015 NOT PROTECTIVELY MAR KED Template Version: 1.0 NOT PROTECTIVELY MARKED V1.0 Transport Review Group July to September 2016 at this stage on motorcycle use and those observed had been travelling appropriately. RL referred to the Hinkley Road Safety Forum and noted that any incidents / observations are discussed between the Hinkley Point site reps at this Forum. In addition to the points raised about road safety, AC was keen to see that motorcycling was not used instead of the HPC bus service and asked how many spaces would be available for motorcyclists – it was important that a focus on achieving mode share targets was maintained. He was also keen that motorcyclists used appropriate routes to the site to avoid noise impacts on local communities. RL confirmed that motorcycling to HPC will not be encouraged or promoted and that the HPC parking area at HPC is being revised and will include a small area for motorcyclists to use during this review. It was suggested that a risk assessment is prepared for the C182 and motorcyclists. ACTION 3: Send comments on the Amendment to the Construction Workforce Travel Plan SH Section 5.5 Motorcycle Measures Note ACTION 4: Review number of motorcyclists at HPC over the last year and compare to the number RL of people on site to ensure that the ratio of motorcyclist to workforce numbers is consistent with the SPW phase of the project. ACTION 5: Review if a risk assessment should be prepared for the C182 and motorcycles and RL consideration should be given to measures to encourage appropriate routes are taken for motorcyclists. Huntworth Roundabout: The TRG agreed that EDF should provide the response to the obligation in the DCO for NNB Genco HPC Ltd to undertaken works at Huntworth Roundabout in writing to the Transport Review Group. On receipt of the EDF letter, SDC to formally write as the local planning authority to confirm obligation discharged and the obligation updated on the planning record accordingly. AJ ACTION 6: Provide note on Huntworth Roundabout for consideration at the next meeting. 6.00 Progress with Technical Approvals and Associated Development Scheme Delivery An update was provided on progress with technical approvals and the associated development scheme delivery. 7.00 Transport Forum Update It was agreed that AC will present a summary of the Transport Review Group Quarterly Report to th the Transport Forum taking place on the 20 October.
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