AGENDA OPEN SESSION Thursday, April 17, 2014
MISSION STATEMENT Black Hawk College enriches the community by providing the environment and educational resources for individuals to become lifelong learners.
NOTE CHANGE IN LOCATION FROM QC TO EAST CAMPUS
BOARD OF TRUSTEES You are hereby notified of the regular meeting of the Board of Trustees of Community College District #503 on Thursday, April 17, 2014. The meeting will be held at 6 p.m. in East Campus Conference Center, Building 1, Room 100, 26230 Black Hawk Road, Galva, Illinois.
April 10, 2014 Dorothy W. Beck, Secretary I. CALL TO ORDER
II. ROLL CALL
Dorothy W. Beck ______John D. McCooley ______Tim A. Black ______Douglas L. Strand ______Kylee L. Fox ______David L. Emerick, Jr. ______Donna M. Frye ______David E. Edge, III ______
III. PLEDGE OF ALLEGIANCE
IV. MINUTES
A. Approval of the Minutes of the Regular Meeting of March 13, 2014.
Moved by: ______Seconded by: ______
V. EMPLOYEE / PUBLIC COMMENT
A. Core Value Reflection- Appreciation of Diversity: We value the contributions of others who have talents and abilities, beliefs and traditions, actions and behaviors that are different than our own. We value the divergence of thoughts and ideas that make an institution of higher learning the center for the development of human potential.
B. Faculty Senates C. IFT Faculty & Pro Tech Unit D. UAW Support Staff Unit
E. IFT Adjunct Faculty Unit F. Student Leadership Council (Formerly Student Government Association) G. Others
VI. BOARD REPORTS - CONSENT
A. Ratification of Expenditures for Period Ending March 31, 2014. BR#8628
B. Ratification of Expenditures for Preferred Vendors ending March 31, 2014. BR#8629
C. Acceptance of Illinois State Board of Education Growing Agricultural Science Teachers (GAST) Grant FY2014. BR#8630
D. Personnel Recommendation – Faculty a. Isabel Hansen – Retirement/Resignation.BR#8631 b. Charlet Key – Retirement/Resignation. BR#8632 c. Diana McCabe – Retirement/Resignation. BR#8633 d. Karen Wilson –Resignation. BR#8634
Moved by: ______Seconded by: ______
VII. BOARD REPORTS A. Presentation of Resolution to Outgoing Student Trustee. BR#8635
B. Revised Election Process of Student Board Member Quad City Campus – 2014-2015. BR#8636
C. First Reading of Proposed Performance of Construction Vendors Policy for Board Policy Manual, Section 8.94. BR#8637
D. Naming of the Dan E. Hoge Auditorium at the East Campus, Galva, Illinois. BR#8638
E. Pre-Approval to Award RFP for Swimming Pool Drain System Repair, QC Campus. BR#8639
F. Personnel Recommendation a. Professor Emeritus Erskine Carter. BR#8640 b. Professor Emerita Isabel Hansen. BR#8641 c. Professor Emerita Charlet Key. BR#8642 d. Professor Emeritus Glenn Saddoris. BR#8643 e. Staff Emerita Jolene Roete. BR#8644
Moved by: ______Seconded by: ______
VIII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS
A. President Activities – March, 2014 - Report by Dr. Baynum
B. Instructional Services - Report by Dr. Bettie Truitt
C. Student Services – Report by Dr. Bettie Truitt 1. Board Report for Career services by Dr. Bruce Storey 2. Highlights for Disability Services 2013-2014 by Susan Sacco
D. Finance a. Financial Operations of the College for Period Ending March 31, 2014. b. Merchant Spend P Card Dashboard – March, 2014. c. Accounts Receivable Dashboard – March, 2014. – Reports by Leslie Anderson.
E. East Campus – Report by Chanda Dowell
F. Marketing Activities - Report by John Meineke
G. Administrative Services Report - a. Police Department Report – Chief Shawn Cisna b. ITS Update – Jon Looney, CIO c. BLDD Progress Report – March – Doug Hoenig d. BLDD Progress Report – April – Doug Hoenig
H. Human Resources - Positions in Process – Report by Karen Boyd
I. Planning and Institutional Effectiveness – Report by Kathy Malcolm
J. Foundations 1. Report on EC Foundation – Written by Liz Breedlove 2. Report on QC Foundation – Written by Rose Mary Boesen 3. Liaison Reports – Trustees Black and Emerick
IX. BOARD POLICY REVIEW A. Sections for Second Review – 5.0 Personnel Management
B. Sections for First Review – 6.0 Educational Programs and 7.0 Service to the Student
X. MISCELLANEOUS A. Reports 1. ICCTA Meeting and Convention Schedule 2. Other
B. Board of Trustee Meeting Self-Assessment
XI. CLOSED SESSION The Board of Trustees may, upon a majority vote of a quorum present, also vote to convene in closed session in accordance with Subsection 2(a) of the Open Meetings Act [5 ILCS 120/2(a)] to discuss: 1. Employment/Appointment Matters [5 ILCS 120/2(C)(1)] 2. Collective Negotiating Matters/Salary Schedules [5 ILCS 120/2(c)(2)] 3. Filling a vacancy on the Board of Trustees [5 ILCS 120/2(c)(3)] 4. Purchase or Lease of Real Property [5 ILCS 120/2(c)(5)] 5. Setting a Price for Sale or Lease of Owned Property [5 ILCS 120/2(c)(6)] 6. Sale or Purchase of Securities, Investments, or Investment Contracts [5 ILCS 120/2(c)(7)] 7. Security / Criminal Matters [5 ILCS 120/2(c)(8)] 8. Pending Litigation [5 ILCS 120/2(c)(11)] 9. Discussion with Auditors [5 ILCS 120/2(c)(28)]
10. Other Matters Identified by the OMA [5 ILCS 120/2(a)]
XII. ADJOURN Moved by: ______Seconded by: ______
Dates of Interest A list of events can also be found on www.bhc.edu
April 22, 2014 FY15 Budget Forum for Faculty, Staff, & Students, 10 – noon, Building 4, Restaurant April 24, 2014 Retiree Coffee, Conference Rooms. 1 & 2, Building 4, 2-4 p.m.. April 25, 2014 FY15 Budget Forum for Faculty, Staff & Students, 1:30 – 3:30, EC Auditorium April 25, 2014 EC Founders’ Scholars’ Award Reception, EC Lower Lounge, 6 p.m. April 29, 2014 ICCTA Representatives Meeting, Springfield April 30, 2014 ICCTA Lobby Day, Springfield May 2, 1014 FY15 Budget Forum for Faculty, Staff & Students, 2:30 – 4:30 , Building 4 Conf. Rooms 1 & 2 May 3, 2014 Student Commitment to Excellence Banquet, 11:30 a.m., Johnny’s Italian Steakhouse May 5, 2014 Board Budget FY15 Workshop, 5-7 p.m., Black Hawk Board Room May 15, 2014 ESL Commencement, 9 a.m., I Wireless Center May 15, 2014 Commencement, 7 p.m. I Wireless Center May 16, 2014 Ag Recognition Reception, EC May 16, 2014 Commencement, 7 p.m., EC – Kewanee Armory May 21, 2014 Highway Construction Career Training Program (HCCTP) Graduation, IWNC May 22, 2014 BOT Meeting, CEC, 6 p.m. May 30, 2014 Welding Graduation, 4 p.m., STB June 6 & 7, 2014 ICCTA Annual Convention, Springfield, IL June 10, 2014 FY15 Public Budget Forum, 5:30 – 7, CEC Room 102, Kewanee June 11, 2014 FY15 Public Budget Forum, 5:30 – 7, STB Room 110 June 12, 2014 GED Graduation, evening, IWireless Center June 26, 2014 Highway Construction Career Training Program (HCCTP) Graduation, INWC
MINUTES OPEN SESSION Thursday, March 13, 2014 Black Hawk College Black Hawk Board Room
BOARD OF TRUSTEES
Note: all informational reports and all Board Reports cited in these minutes can be found in the March 13, 2014 Board Meeting Packet, available at http://www.bhc.edu/about-us/board-of-trustees/agenda-packets
I. Call TO ORDER Chair David Emerick called the meeting to order on Thursday, March 13, 2014 at 6 p.m. in the Black Hawk Board Room, Moline, Illinois.
II. Roll Call Present: Trustees Dorothy W. Beck, Donna M. Frye, John D. McCooley, Douglas L. Strand, David L. Emerick
Absent: Trustee Tim A. Black, Kylee L. Fox, Student Trustee David Edge.
Also Present: Executive Assistant to the President Karen Mowers; Vice Presidents Chanda Dowell, Leslie Anderson and Bettie Truitt; Project Manager Doug Hoenig; others from the employee and from the public.
III. PLEDGE OF ALLEGIANCE The meeting began with the Pledge of Allegiance.
IV. MINUTES A. Approval of the Minutes of the Regular Meeting of February 18, 2014. Trustee Frye moved to approve the minutes, Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
B. Approval of the Minutes of the Regular Meeting of February 20, 2014. Trustee Frye moved to approve the minutes, Trustee Strand seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
V. EMPLOYEE/PUBLIC COMMENT A. Core Value Reflection The Core Value Reflection on Responsibility referenced Staff Development Day when a number of employees who have worked at Black Hawk for anywhere from five years to thirty-five years were recognized. It was also acknowledged that individuals at all levels within the college showed great responsibility in addressing potential issues identified by the Higher Learning Commission and, by doing so, contributed to a positive reaccreditation report.
B. Faculty Senates - no report.
C. IFT Faculty & Pro Tech Unit – no report.
D. UAW Support Staff Unit – no report.
E. IFT Adjunct Faculty Unit - no report.
F. Student Leadership Council – no report.
VI. BOARD REPORTS – CONSENT A. Ratification of Expenditures for Period Ending February 28, 2014. BR#8606 B. Ratification of Expenditures for Preferred Vendors ending February 28, 2014. BR#8607 C. Delay FY2014 Affirmative Action Plan. BR#8596 D. Ratification of Acceptance of State and Federal Funding for the Illinois Department of Transportation Highway Construction Careers Training Program (HCCTP). BR#8608 E. Approval to Increase Lease Agreement for HCCTP Facility. BR#8609 F. Ratification of Approval to Enter into Lease University of Illinois Extension. BR#8610 G. Approval of Award of Contract for East Campus and CEC Waste Disposal Services. BR#8611 H. Award of Three Year Contract to Plato Learning System. BR#8612 I. Election Process of Student Board Member Quad Cities Campus – 2014-2015. BR#8613 J. Recommendations Concerning Tenure Status of Faculty for 2014-2015. BR#8614 K. Approval of ICCTA Award Letters of Support. BR#8615 L. Approval of Administration Organizational Chart. BR#8616 M. Personnel Recommendation – a. Approval of Granting Professor Emeritus Status - William Hampes. BR#8617 b. Approval of Granting Professor Emerita Status – Christine Bachelder, BR#8618 c. Personnel Recommendation – Glenn Saddoris – Retirement/Resignation. BR#8619
There was a brief discussion about the Plato student software program which has been used extensively in high schools and in the College’s GED program for many years. The Student Trustee Board Report regarding the nomination process for student trustees was informational. The student will be elected from the Quad Cities Campus student body in early April and installed at the April Board Meeting.
Trustee Beck moved to approve BR# 8606, 8607, 8596, 8608, 8609, 8610, 8611, 8612, 8613, 8614, 8615, 8616, 8617, 8618, and 8619; Trustee Frye seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
VII. BOARD REPORTS A. Award of Contract for EC Building B Bridge Replacement Project. BR#8620 This board report is the result of the bids that came in after the project was re- worked and re-bid. Trustee Frye moved to approve BR# 8620; Trustee Strand seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
B. Award of Contract for EC Building A RTU Replacement Project. BR#8621 While Roof Top Units usually last 20-25 years, this one has been in service for 30 years. The new unit will be more energy efficient. Trustee Strand moved to approve BR# 8621; Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
C. Award of Contract for QC Campus Building 4 Elevator Upgrade Project. BR#8622 Trustee Strand moved to approve BR# 8622; Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed. D. Award of Contract for QC Outreach Center Elevator Upgrade Project. BR#8623 Trustee Strand moved to approve BR# 8623; Trustee Frye seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
E. Award of Contract for QC Campus Library Renovation Projects. BR#8624 In response to a trustee question as to why the College did not choose a local contractor for the project, the differences between an RFP (Request for Proposal) process and an RFQ (Request for Quotes) process were explained. The College is bound by the law in its selection. A contractor must be chosen based on cost and the most expedient way to get a project done. Project Manager Doug Hoenig noted that when he started at the College several months ago, the bids were consistently coming in high but now we are getting better competition and better bids.
Trustee Frye moved to approve BR# 8624; Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
F. Approval to Proceed with Professional Services for a Second Roadway Entrance and Ring Road Extension at the EC. BR#8625 Currently there is only one way in and one way out of the East Campus. This lack of access has been identified as a safety concern which was a high priority in the Master Building Plan. The new entrance will be across the road from a farm that the EC Foundation partially owns. Mr. Hoenig will send a diagram to the trustees.
Trustee Frye moved to approve BR# 8625; Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed. G. Withdrawn
H. Approval to Accept Chiller Preventative Services Agreement. BR#8627 At the request of trustees, Vice President Anderson will work with Mike Meleg on the wording of these agreements, proposals and bids so that it is clear when quotes are received and when proposals are received.
Trustee Strand moved to approve BR# 8627; Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustees Black, Fox Motion passed.
VIII. PRESIDENT & ADMINISTRATION INFORMATIONAL REPORTS A. President Activities. Dr. Baynum summarized the Higher Learning Commission’s report indicating that the College is in full compliance with its criteria for re-accreditation. The report did note one area of concern regarding the College’s ongoing assessment of student learning for the purposes of educational achievement and improvement. Dr. Baynum indicated that College is effectively addressing this concern under the leadership of Academic Vice President Bettie Truitt. The College will receive formal affirmation at the annual meeting in April. Dr. Baynum noted his appreciation for the good work done by Vice President Truitt, the deans and the faculty in preparing for this accreditation review with a much-shortened time frame and criteria that had shifted since the last re-accreditation. To receive full reaffirmation without restrictions is a testament to the College’s strength.
B. Instructional Services Dr. Truitt reported that the Instructional Services area moved rapidly after the preliminary HLC report in October to make the changes noted. She, the deans and faculty and the Planning and Institutional Effectiveness department have put the general education grid together along with the matrix to measure those categories. A report will be submitted to HLC noting how the College does assess the effectiveness of its general education offerings. She noted a new level of commitment to assessment of student learning at all levels of the College.
C. Student Services Marceia Duhm’s report highlighted her work with the Veterans’ Center. There was a discussion of needs for the Center and of the generosity of several individuals and companies in meeting some of those needs.
D. Finance VP Anderson answered questions on the finance reports. The College is working with a new actuary firm.. BHC was finally successful in getting the $100,000 from Illinois Jobs Now that was promised several years ago, thanks to the help of our local legislators. Representative Mike Smiddy is still working on the million grant that was allocated several years ago but has not yet been received. She also noted long-standing problems within the Payroll Department, some of which were brought to light by the new Payroll Manager who has recently resigned.
E. East Campus Trustees Emerick and Frye attended the “snowbreaking” for the new Welding Center in Kewanee. The alarm system at the East Campus has been tested and is working. There also was a discussion on the programs at CEC and the rules for residents at Prairie Point.
F. Marketing John Meineke reported that a new advertisement was filmed in Spanish and will be running soon. Trustee Emerick thanked Marketing for their help with the ICCTA award nominations. More will be submitted in March so BHC will be sending in six nominations.
G. Administrative Services 1. Police report – There was a short discussion about the report 2. ITS – no discussion
H. Human Resources There was a brief discussion about the report, noting and that some of the jobs have proven to be are harder to fill and so are being re-posted.
I. Planning and Institutional Effectiveness Kathy Malcolm introduced the Strategic Planning process that will begin soon. It is a required program for the college. Dan Ebener from St. Ambrose University has been hired to lead the Planning sessions and create the report. Twenty-four small focus groups will be formed that will each meet for about 75 minutes between now and mid-April. There will be two major planning sessions held in the summer. A first draft should be ready in the fall and the final plan ready in December.
J. Foundations QC – Executive Director Rose Mary Boesen reported that in April the Foundation will be starting the employee campaign, Step Up for Students – the first step starts with you. Mrs. Boesen is currently doing research with other colleges to see how their foundations operate. There was a short discussion on the district wide foundation involvement with waivers. She, EC Foundation Liz Breedlove, and Dr. Baynum will meet in the next week to discuss the Foundations’ levels of involvement. She reported the Villas are at 66% occupancy right now but new students are coming in and it will be at 85 -90% in the fall.
EC Foundation – Trustee Emerick announced the Wall of Fame banquet honoring Dan Hoge. The EC Foundation board will meet next week and there will be a report later.
IX. BOARD POLICY REVIEW There was a discussion about Section 4.0 Organization and the changes that were suggested last month. Trustee Frye will continue to check all of the statutes that are referenced to make sure that the College is in compliance with updates. The implementation of Section 4.9 (Evaluation for every employee) is a point of discussion right now. but it is being reviewed and updated. There was also a discussion about forming additional committee of the Board members. This will be discussed in July at the retreat and possibly in the strategic planning process.
In Section 5 (Personnel Management) trustees discussed the interpretation of the College’s non-harassment policy 5.72. The internship process 5.80 indicating the College’s role in student teaching was addressed. Section 5.9 (Retirement) will have changes due to new laws.
X. MISCELLANEOUS ICCTA meeting - There will be a conference tomorrow in Lisle. Trustees Beck and Emerick will report on this meeting, which is expected to focus primarily on changes to retirements in Illinois.
Trustee Frye moved to adjourn to Closed Session in accordance with Subsection 2(a) of the Open Meetings Act [5 ILCS 120/2(a)] to discuss: Employment/Appointment Matters [5 ILCS 120/2(C)(1] Collective Negotiating Matters/Salary Schedules [5 ILCS 120/2(c)(2)] Pending Litigation [5 ILCS 120/2(c)(11)] Other Matters Identified by the OMA [5 ILCS 120/2(a)] Trustee Beck seconded. AYES: Trustees Beck, Frye, Strand, McCooley and Emerick. ADVISORY VOTE: Student Trustee Edge was absent NAYS: None ABSENT: Trustee Black, Fox Motion passed.
The Vice Presidents were asked to stay for the closed session. The Board took a recess at 8:52 p.m. to prepare for Closed Session.
The Board returned to open session at 10:21 p.m. Present: Trustees Beck, Frye, Strand, McCooley and Board Chair Emerick. Absent: Trustee Tim A. Black, Kylee L. Fox, Student Trustee David Edge Also Present: Dr. Baynum and Mrs. Mowers
X . Miscelleanous (continued) Because of the negative spin on the College’s dual credit arrangements with area high schools presented in the student newspaper, several trustees indicated that they had been contacted by internal and external constituents to urge the College to counter that negativity. They noted the rumor that one school had indicated a desire to transfer its dual credit arrangements to another institution, as had one hospital. Trustees expressed a desire to send a letter of appreciation and support to the participating superintendents and principals. The Board understands the importance of this program to Black Hawk and to the students who are taking the classes. Both Faculty Senates have also asked that this issue be addressed.
Dr. Baynum indicated that the College is handling this internally under the leadership of Vice President Truitt. He noted that the State of Illinois and the HLC have praised the quality of our dual credit program. He said BHC has communicated with area superintendents as needed. He does not see any value in defending something that does not need to be defended or in communicating our appreciation for these partnerships until we have something worth announcing. It is his understanding that our dual credit offerings are increasing.
He noted that BHC currently has a position open for a full-time Dual Credit Coordinator. The individual filling that position will handle the compliance issues for the whole district. At the time that individual is hired the College will have a “thank you” and introduction of the new staff member when everyone who is part of the program will be invited. He indicated his belief that a letter of appreciation now from the Board or from the Office of the President would undermine the work of the Academic Vice President.
There was a consensus to wait 30 days to see what happens with the position and discuss this again at that time if needed.
The board meeting adjourned at 11:20 p.m.
David L. Emerick, Jr., Chair Dorothy W. Beck, Secretary Board of Trustees Board of Trustees
Board Report BR#8628 BLACK HAWK COLLEGE BOARD REPORT April 17, 2014
RATIFICATION OF EXPENDITURES FOR THE PERIOD ENDING MARCH 31, 2014
REPORT: Listed below is a summary of Accounts Payable activity that has been processed for payment. The listing dated March 31 represents bills totaling $1,329,617.19. Obligations on these bills have been incurred in accordance with Board Policy and where required, bids were obtained.
Ratification of payroll expenditures for the month of March is also requested.
March 1-31 March 1-31 for Ratification for Ratification (Accts. Payable) (Payroll) Education, Operations & $923,058.67 $ 1,916,504.19 Maintenance, and Auxiliary Funds
Restricted Purposes 135,141.17 170,814.05 Restricted Operations & 271,417.35 0.00 Maintenance Bond & Interest 0.00 0.00 $1,329,617.19 $2,087,318.24
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees ratifies bills totaling $1,329,617.19 and payroll expenditures of $2,087,318.24 for the month of March 2014.
Reviewed and Submitted by:
Leslie T. Anderson Thomas B. Baynum Vice President for Finance President Black Hawk College Selected checks written greater than or equal to $5,000 From 3/1/2014 to 3/31/2014 EDUCATION, OPERATIONS & MAINTENANCE, AND AUXILIARY FUNDS CHECK NUMBER DATE VENDOR AMOUNT DESCRIPTION !0004215 3/14/2014 élan 33,626.43 Various PCARD purchases - Education Fund E0006726 3/7/2014 Consociate, Inc. 50,621.24 March health plan services (VEBA flow through) E0006728 3/7/2014 Easton Commercial Window Coverings 8,058.00 Adult Learning Center window coverings E0006738 3/7/2014 Iowa Illinois Office Solutions 100,383.69 Adult Learning Center office furniture E0006811 3/14/2014 Lincoln Financial 7,770.00 February 2014 Life and LTD insurance E0006814 3/14/2014 Meltwater Group 5,000.00 Media monitoring service annual renewal E0006832 3/14/2014 Society For Human Resources Management 5,273.00 Books for HR Certificate course E0006933 3/21/2014 Guardian Horse Bedding 5,543.00 Horse bedding E0007016 3/21/2014 S.J. Smith Company 9,875.43 Welding gas and tank rental !0004187 3/7/2014 Mid American Energy 58,095.60 Utilities !0004244 3/21/2014 Mid American Energy 25,848.21 Utilities !0004275 3/28/2014 Mid American Energy 42,151.22 Utilities O0000567 3/7/2014 City of Moline 16,879.32 Utilities O0000609 3/21/2014 Missman, Inc. 27,940.00 Student housing design and surveying O0000619 3/28/2014 Cargill 6,522.65 Road salt O0000625 3/28/2014 Kuang L. Sung 12,903.73 WorkNet Center rent - April 2014 !0004220 3/14/2014 élan 8,106.10 Various PCARD purchases - Auxiliary Fund
RESTRICTED PURPOSES, LPS, AND AUDIT FUNDS CHECK NUMBER DATE VENDOR AMOUNT DESCRIPTION !0004232 3/14/2014 élan 11,316.95 Various PCARD purchases - Restricted Fund R0069242 3/14/2014 Hodge Material 7,000.00 Forklift for Weld Lab R0069317 3/28/2014 Pinnacle Limited Partnership 8,710.66 Rooms and banquet for Model Illinois Government R0069324 3/28/2014 Tuition Genetics 5,333.00 Consulting for Pre Vet curriculum 80000174 3/7/2014 Arthur J Gallagher & Company 7,514.00 Maintenance equipment insurance, annual bond for VP of Finance 80000178 3/7/2014 Pappas Davidson O'Connor & Fildes, P.C. 6,492.00 January 2014 legal services
RESTRICTED OPERATIONS & MAINTENANCE CHECK NUMBER DATE VENDOR AMOUNT DESCRIPTION 00003793 3/7/2014 BLDD Architects 9,178.44 PHS Projects - Q1 library elevator, Q1 curtain wall 00003794 3/7/2014 Valley Construction 15,327.20 PHS Projects - EC sanitary sewer 32000610 3/21/2014 CPI of the Midwest, Inc. 62,540.23 2010 Bond Project - District restroom remodel 32000611 3/21/2014 D. Joseph Construct Company 99,917.00 2010 Bond Project - EC Science Lab remodel 33000022 3/14/2014 Demonica Kemper Architects 81,290.38 2012 Bond Project - QC Health Sciences Facility Board Report BR#8629 BLACK HAWK COLLEGE April 17, 2014 BOARD REPORT
RATIFICATION OF EXPENDITURES FOR PREFERRED VENDORS MARCH 2014 PREFERRED VENDORS: The Board of Trustees has previously approved the use of preferred vendors for purchases of appropriate services or products for the College. When establishing the use of preferred vendors, the College committed to regularly reporting expenditures made to these companies to the Board for ratification.
Purchases for the month of March 2014 consist of items totaling $128,593.26. A breakdown of those expenditures follows:
Licenses & Contractual Vendor Name Contract Term New Equipment Maintenance Other Totals Services Contracts ACCENT SERVICES 5/1/12 - 4/30/15 - - - - $ - ANDALUSIA, IL ADVANCED ENVIRONMENTAL 5/1/10 - 4/30/14 - - - - $ - DAVENPORT, IA ALLSTEEL, INC. 5/1/11 - 4/30/14 - - - - $ - MUSCATINE, IA CDW-GOVERNMENT, INC. 9/1/11 - 8/31/14 5,610.19 - - - $ 5,610.19 VERNON HILLS, IL ARTHUR J. GALLAGHER & COMPANY 11/10/11 - 6/30/14 - - 7,514.00 - $ 7,514.00 ROCK ISLAND, IL DCS COMPUTERS 9/1/11 - 8/31/14 - - 1,650.00 - $ 1,650.00 DAVENPORT, IA EN POINTE TECHNOLOGIES 9/1/11 - 8/31/14 - - 1,128.12 - $ 1,128.12 LOS ANGELES, CA FIDLAR PRINTING 8/16/12 - 8/15/14 - - - - $ - DAVENPORT, IA HENRICKSEN & CO, INC. 5/1/11 - 4/30/14 - - - - $ - ITASCA, IL HENRY RUSSELL BRUCE 10/18/12 - 10/17/14 - - 360.00 - $ 360.00 DAVENPORT, IA HON INDUSTRIES 5/1/11 - 4/30/14 - - - - $ - MUSCATINE, IA IA/IL TAYLOR INSULATION, INC. 5/1/10 - 4/30/14 - - - - $ - DAVENPORT, IA IBM 9/1/11 - 8/31/14 - - - - $ - PITTSBURGH, PA IOWA ILLINOIS OFFICE SOLUTIONS 5/1/11 - 4/30/14 100,383.69 - - - $ 100,383.69 DAVENPORT, IA MAQUOKETA WEB PRINTING 8/16/12 - 8/15/14 - - - - $ - MAQUOKETA, IA ONE-STEP 8/16/12 - 8/15/14 - - 2,531.00 - $ 2,531.00 DAVENPORT, IA PAPPAS, DAVIDSON, O'CONNOR & FILDES, P.C 9/18/08 - - - 6,492.00 - $ 6,492.00 ROCK ISLAND, IL ONGOING PINNEY PRINTING 8/16/12 - 8/15/14 - - 1,454.76 - $ 1,454.76 CLINTON, IA PRINTER'S MARK 8/16/12 - 8/15/14 - - 249.50 - $ 249.50 ROCK ISLAND, IL QUAD CITY PRESS 8/16/12 - 8/15/14 - - - - $ - MOLINE, IL Licenses & Contractual Vendor Name Contract Term New Equipment Maintenance Other Totals Services Contracts SUPREME RADIO COMMUNICATIONS $ - 11/1/12 - 10/31/15 - - - - PEORIA HEIGHTS, IL SENTINEL TECHNOLOGIES 9/1/11 - 9/30/14 - - - - $ - DOWNER'S GROVE, IL TRI CITY ELECTRIC 9/1/11 - 8/31/14 - - - $ - DAVENPORT, IA TICOMIX 9/1/11 - 8/31/14 1,220.00 - - $ 1,220.00 LOVES PARK, IL
Totals $ 107,213.88 $ - $ 21,379.38 $ - $ 128,593.26
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees ratifies the expenditures for preferred vendors for the month of March 2014 in the amount of $128,593.26 for purchases made in accordance with previously approved preferred vendor guidelines.
SINGLE & SOLE SOURCE AND CO-OP VENDORS:
Purchases for the month of March 2014 consist of items totaling $0. A breakdown of those expenditures follows:
Single & Sole Source Vendor Name Total Purchases
N/A -
Totals $ -
Co-op Vendor Name Total Purchases
N/A $ -
Totals $ -
Grand Total $ -
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees ratifies the expenditures for single & sole source and co-op vendors for the month of March 2014 in the amount of $0 for purchases made in accordance with published procedures.
REVIEWED & SUBMITTED BY:
Leslie T. Anderson Thomas B. Baynum Vice President for Finance President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8630 April 17, 2014
ACCEPTANCE OF ILLINOIS STATE BOARD OF EDUCATION GROWING AGRICULTURAL SCIENCE TEACHERS (GAST) GRANT FY2014
REPORT: Black Hawk College applied for and has been awarded a Growing Agricultural Science Teachers (GAST) grant in the amount of $14,000 by the Illinois State Board of Education.
This grant provides financial resources to support Black Hawk College initiatives designed to recruit, train, and retain agricultural science teachers per the parameters and requirements of the grant. As in the past, the grant objectives include a secondary internship program for twelve students and a post-secondary internship program for twelve students to pursue an agriculture transfer degree program at Black Hawk College.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the Illinois State Board of Education Growing Agricultural Sciences Teacher (GAST) grant in the amount of $14,000 with an expenditure date of February 20, 2014, through August 31, 2014.
Reviewed and Prepared by:
Chanda Dowell Dr. Thomas Baynum Vice President for East Campus President
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8631 April 17, 2014
PERSONNEL RECOMMENDATION – ISABEL HANSEN (RESIGNATION/RETIREMENT)
REPORT: Isabel Hansen, Professor in the Humanities, Languages, and Journalism Department at the Quad-Cities Campus, has been a full-time faculty member since August, 1987. Ms. Hansen has indicated her wish to retire and has submitted her resignation effective June 29, 2014.
Ms. Hansen is a dedicated employee who has devoted her career to teaching students. Her years of service, dedication and commitment to our students and to the College are very much appreciated. We wish her well on her retirement.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the resignation/retirement of Professor Isabel Hansen, effective June 29, 2014.
Reviewed and Prepared by:
Bettie A. Truitt, Ph.D. Thomas Baynum, Ed.D. Vice President for Instruction and President Student Services
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8632 April 17, 2014
PERSONNEL RECOMMENDATION – CHARLET KEY (RESIGNATION/RETIREMENT)
REPORT: Charlet Key, Professor and Librarian in the Learning Resource Center at the Quad-Cities Campus, has been a full-time faculty member since January, 1985. Ms. Key has indicated her wish to retire and has submitted her resignation effective June 27, 2014.
Ms. Key is a dedicated employee who has devoted her career to assisting students, faculty and staff with library related activities in addition to teaching, serving on committees and representing the College. Her years of service, dedication and commitment to the College are very much appreciated. We wish her well on her retirement.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the resignation/retirement of Professor Charlet Key, effective June 27, 2014.
Reviewed and Prepared by:
Bettie A. Truitt, Ph.D. Thomas Baynum, Ed.D. Vice President for Instruction and President Student Services
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8633 April 17, 2014
PERSONNEL RECOMMENDATION – DIANA MCCABE (RESIGNATION/RETIREMENT)
REPORT: Diana McCabe, Professor in the Business, Computer Applications and Office Technology Education Department at the Quad-Cities Campus, has been a full-time faculty member since August, 2006. Ms. McCabe has indicated her wish to retire and has submitted her resignation effective May 31, 2014.
Ms. McCabe is a dedicated employee who has been committed to our students and to the College and her efforts are very much appreciated. We wish her well on her retirement.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the resignation/retirement of Diana McCabe, effective May 31, 2014.
Reviewed and Prepared by:
Bettie A. Truitt, Ph.D. Thomas Baynum, Ed.D. Vice President for Instruction and President Student Services
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8634 April 17, 2014
PERSONNEL RECOMMENDATION – KAREN WILSON (RESIGNATION)
REPORT: Karen Wilson has been employed as an EMS Program Director/instructor in the Allied Health and HPE Department at the Quad-Cities Campus since August, 2011. She has submitted her resignation effective May 31, 2014.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees accepts the resignation of Karen Wilson effective May 31, 2014.
Reviewed and Prepared by:
Bettie A. Truitt, Ph.D. Thomas B. Baynum, Ed.D. Vice President for Instruction and President Student Services
BOARD OF TRUSTEES RESOLUTION IN APPRECIATION TO STUDENT TRUSTEE DAVID E. EDGE III
WHEREAS, David Edge served as Student Trustee on the Black Hawk College Board of Trustees from April 2013 to April 2014; and
WHEREAS, he was involved in Board activities and attended Board meetings while representing students’ interests, and he was an effective advocate for the role of the student trustee with the visiting team from the Higher Learning Commission; and
WHEREAS, in addition to his duties on the Board, he represented the College through his involvement with the Student Government Association on East Campus.
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Illinois Community College District #503 gratefully expresses to David Edge appreciation and thanks of the entire District for his service on the Black Hawk College Board.
David L. Emerick, Jr., Chair
Donna M. Frye, Vice Chair
Dorothy W. Beck, Secretary
Tim A. Black
Kylee L. Fox
John D. McCooley
Douglas L. Strand
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8636 April 17, 2014
REVISED ELECTION PROCESS OF STUDENT BOARD MEMBER QUAD CITY CAMPUS – 2014-2015
REPORT: Public Act #88-505 (Section 805-3-7.24 of the Illinois Public Community College Act) provides for student representation on the governing boards of public community colleges.
The Act indicates that each community college board shall have one member who is a student enrolled in the community college under the jurisdiction of the Board. In multi- campus districts, one student member shall be selected to represent all campuses in such district. Such is the case for Black Hawk College.
The student member shall serve a term of one year beginning with the regularly scheduled Board meeting for May of the year the student is elected.
GENERAL BACKGROUND
With two campuses (Quad-Cities and East), a decision was made in November 1973 as to which campus was to select the initial student member of the Board. In a meeting in November 1973 with student government representatives from both campuses, it was decided, after selection by lot, that the East Campus would elect the first student Board member. The rotation process for selection of the student Board member now calls for the Quad City Campus students to make the selection for the term beginning with the April 2014 Board meeting.
Since 1973, the following procedures and criteria for student Board members have been used:
1. The student Board member shall be elected by the student body of the campus. 2. A candidate for election must be enrolled in a course offered by the campus of Black Hawk College. 3. A candidate for election must be a resident of the Black Hawk College District. 4. The unexpired term of the student representative to the Board, if vacated, shall be filled by an election of the student body of the campus within thirty days of the date of the vacated position.
ELECTION PROCEDURES
Candidate petitions shall have signatures of 25 students. Names of candidates will be placed on the ballot in order petitions are received. All candidates shall warrant that they meet all eligibility criteria at the time the petition is filed and at the time of the election and will continue to meet such eligibility criteria during the term of office. Should the student at any time during the term of office become ineligible, the position shall be declared vacant.
Board Report # Page 2 March 13, 2014
REVISED SELECTION CALENDAR
The calendar for the election of the student member of the Board for 2014-2015 would include the following activity. These dates are established to allow for adequate notification and process.
- Monday, April 21, 2014 - First day to publish notice regarding reopening filing of candidate petitions and Notice of Election.
-Thursday, May 1, 2014 - Last day for filing candidate petitions.
-Tuesday, May 6 and Wednesday, May 7, 2014 - Election Days for student representative of the Board.
- Judges deliver ballots, tally lists, and Certification of Election Results to the Secretary of the Board.
Thursday, May 22, 2014 - Successful candidate participates in initial Board meeting.
RECOMMENDATION:
It is the recommendation of the College President that the Board (1) adopts this report as the Board's resolution establishing the procedures in accordance with Section 805- 3-7.24 of the Illinois Public Community College Act for selection of a student member of the Black Hawk College Board from the Quad City Campus for the term beginning with the regularly scheduled April Board meeting for the period of one year, and (2) authorizes the Board Secretary and the President to take appropriate action to implement the Act, and conduct the election of the student member.
Bettie A. Truitt, Ph.D. Thomas B. Baynum Vice President for Instruction and President Student Services
FOR POLICY CONSIDERATION
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8637 April 17, 2014
FIRST READING OF PROPOSED PERFORMANCE OF CONSTRUCTION VENDORS POLICY (SECTION 8.94)
REPORT: The performance of construction vendors policy is intended to establish a framework by which the Board of Trustees can ensure statutory compliance in a fiscally responsible manner as well as demonstrate the College’s commitment to strong accountability and appropriate management of these vendors.
Construction projects must be performed according to contract document specifications, on schedule, within budget, per safety requirement, with minimal disruption to college operations, and managed in a professional manner.
Policy statement:
The performance of construction contractors providing services at Black Hawk College will be evaluated at the completion of each project or more frequently as necessary.
The College’s administration will establish appropriate criteria, conduct evaluations and take any appropriate actions as a result of the evaluations.
Construction vendor performance shall be reported to the Board in a timely and effective manner so as to support effective decision-making and construction contract award processes.
RECOMMENDATION:
It is the recommendation of both the College President and the Vice President for Finance that the Board of Trustees considers approval of the proposed Performance of Construction Vendors Policy, Section 8.94.
Reviewed and Prepared by:
Leslie T. Anderson Thomas B. Baynum Vice President for Finance President
FOR POLICY CONSIDERATION
BLACK HAWK COLLEGE BOARD REPORT
Board Report #8638 April 17, 2014
NAMING OF THE DAN E. HOGE AUDITORIUM AT THE EAST CAMPUS, GALVA, ILLINOIS
REPORT: Dan E. Hoge began his career with Black Hawk College East Campus as Instructor of Animal Science in 1970 and later became Coach of the Livestock Judging Team. To date, he has educated and positively influenced more than 4,000 animal science students, more than 700 of whom have participated on Black Hawk College livestock judging teams.
Active in 4-H and FFA during his formative years, Hoge went on to receive a bachelor’s degree in animal science from the University of Illinois in 1966. In 1968, Dan earned a master’s degree in swine nutrition from the University of Illinois. After graduation, he worked as a specialized livestock advisor in Henry County, Illinois, for two years until he joined the teaching faculty at Black Hawk College in Kewanee, Illinois. Since 1970 he has developed the animal science and livestock judging curriculums into one of the most active and successful community college programs in the United States.
The Board of Trustees feels it is appropriate to acknowledge Mr. Hoge’s 44 years of strong commitment to the education of students at Black Hawk College by naming the Auditorium, A-116, often referred to by Hoge as “home,” at the East Campus in Kewanee, Illinois, the Dan E. Hoge Auditorium.
RECOMMENDATION:
It is the recommendation of the Black Hawk College President with the concurrence of the Board of Trustees Chairman David Emerick, Jr. that the auditorium on the East Campus, A-116, Galva, Illinois, be named the Dan E. Hoge Auditorium.
Reviewed and Prepared by:
David L. Emerick, Jr., Chair Thomas B. Baynum, Ed.D. Board of Trustees President
BLACK HAWK COLLEGE BOARD REPORT
Board Report # 8639 April 17, 2014
PRE-APPROVAL TO AWARD RFP FOR SWIMMING POOL DRAIN SYSTEM REPAIR, QC CAMPUS
REPORT: The QC Campus pool in Building 3 experienced some significant problems causing it to be closed until repairs can be made. Because of the extensive nature of the needed repairs, an RFP process is required.
The main drain sumps and drain grates will be replaced, as well as all main drain piping through to the balance tank valve and to the drain valves; these valves shall not be replaced. The drain grates shall be flush mounted and VGBA (Virginia Graham Baker Act) compliant.
All materials will be brand new and piping pathways shall basically follow the existing pathways. The firm shall provide all necessary concrete cutting, removal, excavation, all new piping and drain sumps and covers, backfilling, new concrete, all finishes required, clean-up, testing, and engineering.
Engineering shall be performed by a qualified Aquatic Engineering firm, licensed in the State of Illinois, and engineering work shall be approved by the Illinois Department of Public Health (IDPH).
The estimated amount for repairs will be no higher than $82,884 plus 10% to cover construction bonds and contingency, totaling $91,128.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the Award of Contract to the lowest qualified bidder up to an amount of $91,128 for the Swimming Pool Drain System Repair, QC Campus with funding to come from Operations & Maintenance Restricted Fund.
Reviewed and Prepared by:
Dr. Thomas Baynum President
PURCHASING DEPARTMENT 6600 34TH AVENUE MOLINE, IL 61265
DATE: April 9, 2014 TO BE OPENED ON April 24, 2014 ***IMPORTANT*** RFP 29-14 SHOW “RFP 29- 14” ON OUTSIDE OF MAILING ENVELOPE
REQUEST FOR PROPOSAL (RFP) SWIMMING POOL DRAIN SYSTEM REPAIR, QC CAMPUS RFP 29-14
Pursuant to the provisions of Section 3-27.1 of the Illinois Public Community College Act and rules and regulations adopted thereunder, sealed proposals subject to the conditions and requirements made a part hereof will be received until 3:00 p.m. local time, on Thursday, April 24, 2014, in the Purchasing Office at Black Hawk College Quad Cities Campus, located at 6600 34th Avenue in Building One, Second Floor, in the Finance Office, Room 244A, then opened publicly, read aloud and recorded immediately thereafter when possible, for furnishing the goods or services described below, to be delivered or performed at the location(s) stated. Whether or not a proposal is timely shall be determined by reference to the clock located in the Purchasing Office of the College, and the determination of whether or not a proposal is timely in accordance with that clock shall be at the sole discretion of the Black Hawk College Purchasing Office and Board of Trustees, whose decision on that issue shall be final.
VENDOR INFORMATION:
REFER INQUIRIES TO: MIKE MELEG BLACK HAWK COLLEGE Contact: th Company: 6600 34 AVENUE MOLINE IL 61265 Address: City/State/Zip: TELEPHONE: (309) 796-5002 Telephone:
EMAIL ADDRESS: [email protected] Fax Number:
Email Address:
GENERAL Proposals are subject to the attached Standard Terms and Conditions.
USING DEPARTMENT Facilities
Page 1 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility TIME TABLE DATE EVENT April 9, 2014 E-Mailing of Request for Proposal RFP 29-14 April 17, 2014 Mandatory Pre-Proposal Meeting at 2:30 p.m. in Building 3, second floor, at the swimming pool. April 24, 2014 Proposals due at 3:00 p.m. May 22, 2014 Anticipated Board of Trustees Approval May 23, 2014 Anticipated Award of Contract
PURPOSE OF THIS REQUEST FOR PROPOSAL (RFP) Black Hawk College (BHC or the College) seeks to obtain design-build proposals from qualified Firms for the removal and replacement of the swimming pool main drain sumps and main drain piping. The College desires to award a single contract to a Firm that will provide all necessary engineering, materials, and work, thus providing everything required for a complete repair.
OVERVIEW OF WORK The main drain sumps and drain grates shall be replaced, as well as all main drain piping through to the balance tank valve and to the drain valve; these valves shall not be replaced. The drain grates shall be flush mounted and VGBA compliant.
EXPECTATIONS • All materials shall be brand new. • Piping pathways shall basically follow the existing pathways. • Firm shall provide all necessary concrete cutting, removal, excavation, all new piping and drain sumps and covers, backfilling, new concrete, all finishes required, clean-up, testing, and engineering. • All labor shall be paid not less than Prevailing Wage, see page 6 • Engineering shall be performed by a qualified Aquatic Engineering firm, licensed in the State of Illinois, and engineering work shall be approved by the Illinois Department of Public Health (IDPH). • As-built drawings will be available for viewing at the pre-proposal meeting. • Awarded Firm shall provide proof of insurance, see page 7. • Awarded Firm shall provide a Performance Bond, see page 8. • College shall make a single, lump-sum payment after the successful completion of the work with payment terms of Net 30 days. No down-payments are permitted.
LOCATION • Black Hawk College 6600 34th Ave. Moline, Illinois 61265
MANDATORY PRE-PROPOSAL MEETING AND SITE VISIT A MANDATORY Pre-Proposal meeting and site visit will be held at 2:30 p.m. on Thursday, April 17, 2014, at Black Hawk College, Quad Cities Campus, located at 6600 34th Avenue in Building Three, Second Floor, at the swimming pool. The Pre-Proposal meeting gives the Vendor an opportunity to raise any questions, exceptions, or additions they have concerning the work or this RFP document. If a Vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the Vendor should raise these issues at the meeting. The site visit gives the Page 2 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility Vendor an opportunity to examine the work site and all conditions thereon. The Vendor’s proposal shall take into consideration all such conditions that may affect agreement. No additional expense will be allowed for failure to be so informed. It is mandatory that all interested Vendors attend the Pre-Proposal meeting and site visit. Proposals from Vendors not attending the meeting will not be accepted.
PROPOSAL REQUIREMENTS Responses shall consist of one (1) original and three (3) copies of the following information and in the sequence presented.
1. A single, complete, Lump-Sum price that is inclusive of all fees, including but not limited to engineering, materials, labor, travel, etc., etc. 2. A detailed Scope of Work, describing all of the steps of the work to be performed, the methods and materials used. 3. A time table showing dates for important milestones (e.g. drawing preparation, IDPH plan review, construction, etc.). 4. Warranty information for the work and materials.
Page 3 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility INSTRUCTIONS TO FIRMS
1. Please submit four (4) proposals (one (1) original typewritten or printed in ink, and three (3) copies) in a sealed package addressed and clearly marked as follows:
Purchasing RFP 29-14 Black Hawk College Purchasing 6600 34th Avenue Moline, IL 61265
2. Proposals submitted via fax or E-mail will not be accepted.
3. Read and comply as applicable with the Standard Terms and Conditions (Attachment A).
4. Two completed original copies of the Execution of Proposal (Attachment C) Form (typewritten or printed and signed in ink) must be submitted with your proposal package.
5. One completed original copy of the Vendor Certification (Attachment D) must be submitted with the proposal package.
6. No taxes are to be included in any proposal or proposal price. Generally, states and political subdivisions are exempt from Federal taxes, such as excise and transportation. To the extent any sales, import or other taxes apply they are to be invoiced as a separate item.
7. Firms are urged to compute all discounts for prompt payment into the proposal prices, with terms of payment to be Net 30 days. Such proposals may receive preference. If a cash discount is proposed and accepted, it will be considered earned if paid within 30 days after receipt of correct invoice or acceptance of goods, whichever is later.
8. Trade discounts, when quoted, should be reduced to a single percentage.
9. Any proposal or bonds signed by an agent or attorney-in-fact shall be accompanied by evidence of authority.
10. It is the Firm’s responsibility to correctly mark and deliver the Proposal to the Purchasing Office by the specified date and time for opening. NO EXTENSIONS WILL BE GRANTED.
11. The College will not reimburse the Firms for any work associated with the submission of this proposal.
12. The College will evaluate all proposals and anticipates awarding a contract no earlier than May 23, 2014. The College reserves the right to accept and/or reject any or all proposals or parts thereof.
Page 4 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility ADDITIONAL INFORMATION
1. GENERAL Sealed proposals shall be addressed to Black Hawk College Purchasing Department, 6600 - 34th Avenue, Moline, Illinois, 61265 and marked “SWIMMING POOL DRAIN SYSTEM REPAIR, RFP 29-14.” Proposals are due not later than 3:00 p.m. local time on Thursday, April 24, 2014. Unsigned or late bids will not be considered.
2. TERMINATION OF CONTRACT The College may terminate any award of Contract without cause and for its convenience at any time. In the event of default or non-compliance with the terms of the proposal, it may be terminated immediately. In the event of termination, the Vendor shall be obligated to complete all of its obligations and responsibilities under the terms of this proposal for work in process.
3. POSTPONEMENT OF OPENINGS A bid opening may be postponed by the College, even after the time scheduled for bid opening, if the College has reason to believe that the bids of an important segment of bidders have been delayed in the mails, or in the communication system specified for transmission of bids, for causes beyond their control and without their fault or negligence (e.g., flood, fire, accident, weather conditions, strikes, or College equipment blackout or malfunction when bids are due); or emergency or unanticipated events interrupt normal College processes so that the conducting of bid openings as scheduled is impractical. At the time of a determination to postpone a bid opening, the new time and date shall be communicated by issuance of an addendum to the prospective bidders who are likely to attend the bid opening. In the case of urgent College requirements precluding the communication of an addendum, the time specified for opening of bids shall be deemed to be extended to the same time of day specified in the bid on the first work day on which normal College processes resume. In such cases, the time of actual bid opening shall be deemed to be the time set for bid opening for the purpose of determining “late bids”. The College shall maintain records in the bid file explaining the circumstances of the postponement.
4. ERRORS AND OMISSIONS All documents shall be completed and submitted as requested by the College. No claim for errors or omissions in the proposal will be considered. Firms will be held strictly to the proposal as submitted. Proposals may be withdrawn in writing, facsimile, or in person prior to the closing date and time. No proposal may be withdrawn for a period of ninety (90) days following the opening of the proposals.
It is the responsibility of the Vendor to examine the site and all conditions thereon. The proposal shall take into consideration all such conditions as may affect contract Work. No additional expense will be allowed for failure to be so informed.
5. COMPLETENESS AND COMPLIANCE Proposals will be reviewed for completeness and compliance with all requests and requirements, including proposal instructions, specifications, and terms and conditions of the Proposal. Proposals that fail to comply with the essential requests and requirements of the RFP may be rejected as non-responsive and eliminated from further consideration.
Page 5 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility 6. COMPLIANCE WITH LEGISLATION Vendor's signature shall be construed as acceptance of, and willingness to comply with, all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers, preference to citizens of the United States and residents of the State of Illinois, discrimination and intimidation of employees, including Executive Order #11246. Provision of said acts are hereby incorporated by reference and become a part of this proposal and specifications. The Vendor shall also comply with applicable state and local laws, ordinances and regulation, and OSHA standards.
7. PREVAILING WAGE Vendor’s signature shall be construed as acceptance of; and willingness to comply with, all provisions of the Illinois Compiled Statutes, Chapter 820, 130/1-130/12, Employment Wages and Hours Prevailing Wage Act. All laborers, workmen and mechanics engaged in construction will be paid not less than the "Prevailing Wage."
8. FIRM PRICES All prices shall be F.O.B. Black Hawk College, Moline, Illinois, freight prepaid. Prices submitted on this document should be considered firm for a period of ninety (90) days from the due date as stated on the cover sheet of this document. Prices are to be inclusive of all fees, including but not limited to travel, fuel, vehicle fees, environmental/disposal fees, etc.
9. SELECTION CRITERIA Proposals will be evaluated on the basis of: • Pricing • Conformity with specifications and requirements of the RFP • Terms of delivery • Quality • Serviceability
Although pricing is an important factor, the College is not obligated to make an award solely on the basis of lowest price. Inadequacy in any area may disqualify a proposal.
The proposals will be reviewed and analyzed, and a recommendation will be prepared that the Board of Trustees will consider and vote on at its Thursday, May 22, 2014 meeting. Firms that submitted proposals may seek the results of the Board vote on Friday, May 23, 2014.
Black Hawk College reserves the right to accept or reject any or all proposals and waive any irregularities. The College reserves the right to request additional information or clarification on any matter included in the proposal. Upon selection of the Vendor, Black Hawk College and the Vendor will enter into an appropriate contract setting forth the terms and conditions of the parties’ rights and obligations. Such contract will substantially follow the terms set forth herein except that Black Hawk College reserves the right to make changes.
The College will not pay for any information requested nor is it liable for costs incurred by the Vendor in responding to this request. Elaborate proposals (e.g. expensive artwork) beyond that sufficient to present a complete and effective proposal are not necessary or desired. All costs incurred by Vendors associated with the preparation, submission, presentation and demonstration of proposals and attendance at meetings and presentations, including but not
Page 6 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility limited to, costs related to transportation, meals, lodging and other related expenses, will be the sole responsibility of the Vendor and will not, under any circumstances, be reimbursed by BHC.
10. ACKNOWLEDGEMENTS OF ADDENDA Signature of company official on original document shall be construed as acknowledgment of receipt of any and all addenda pertaining to this specific proposal. Identification by number of addenda and date issued should be noted on all proposals submitted.
11. DAMAGES AND NEGLIGENCE The Vendor shall protect, indemnify and hold harmless Black Hawk College, its employees and Black Hawk College Board of Trustees against any liability claims and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with or in any incident to or arising out of occupancy, use, service, operations, or performance of Work in connection with the contract, resulting in whole or in part from the negligent acts or omissions of the Vendor.
12. INSURANCE Prior to beginning any Work at any Black Hawk College location, facility, or property, the Vendor shall furnish a Certificate of Insurance evidencing the existence of the following coverages: A. Commercial General Liability 1. General Aggregate Limit - $2,000,000 2. Products – Completed Operations Aggregate Limit - $2,000,000 3. Personal and Advertising Injury Limit - $2,000,000 4. Each Occurrence Limit - $1,000,000 B. Automobile Liability 1. Each Accident - $1,000,000. C. Workers Compensation - Statutory D. Employers Liability 1. Bodily Injury By Accident - $500,000 each accident 2. Bodily Injury By Disease - $500,000 each employee 3. Bodily Injury By Disease - $500,000 policy limit
Black Hawk College, its employees and Black Hawk College Board of Trustees shall be named as Additional Insureds with respect to Commercial General and Automobile Liability Coverages. The Certificate shall provide not less than 30 days advance notice in writing in the event of change or cancellation. The Vendor’s insurance carrier shall waive subrogation; such stipulation shall be indicated on the Certificate of Insurance.
13. ASSIGNMENT Vendor shall not assign any contract with the College without the prior written consent of Black Hawk College. Assignment shall in no way relieve the Vendor of any of its obligations.
14. SUPERVISION OF WORK The Vendor shall report directly to the Quad Cities Campus Facilities Superintendent, or his designee, for all aspects of the agreement work.
Page 7 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility 15. INSPECTION The College shall reserve the right to make final inspection, and finding the goods and services (the “Work”) to be in full compliance with all requirements set forth, will accept the Work. The Vendor shall maintain all parts of the Work at his own expense until final acceptance of the entire Work by the College. If any defects or omissions in the Work are hidden or concealed at the time of acceptance but become apparent within one year after the final acceptance of the Work, the Vendor shall immediately correct and make good the same upon notice by the College, and if the Vendor fails, refuses or neglects to do so, the College may correct and make good the same and the Vendor hereby agrees to pay on demand the cost and expense of doing such Work.
16. PUBLIC DISCLOSURE As Black Hawk College is a nonprofit, publicly funded institution, any document submitted in response to this solicitation will become part of the public record and subject to the Freedom of Information Act (FOIA) law.
17. RELATIONSHIP OF PARTIES The parties intend that an independent relationship between the College and the Vendor will be created by this agreement. Vendor is not to be considered an agent or employee of College for any purpose and the Vendor is not entitled to any of the benefits that College provides for College’s employees. It is understood that College does not agree to use Vendor exclusively. It is further understood that Vendor is free to contract with other businesses while under agreement with College.
18. DCEO REQUIREMENTS Any Vendor who is awarded a contract that is paid for with restricted funds (such as grant funds) shall allow the grantor of the funds access to records associated with awarded contract.
19. WARRANTY Vendor shall warrant that its goods and services shall be provided in a good and workmanlike manner.
20. PERFORMANCE BOND The undersigned Vendor agrees to furnish a properly executed performance bond of a surety company satisfactory to the College in the amount of 100% of the total contract price. The premium for the bond shall be paid by the bidder, and the cost is included in the contract. No contract subject to a bond will be considered in effect until such has been delivered to the Purchasing Manager.
If the Vendor abandons the work under the contract or fails or refuses to conform with the requirements of the contract, either in workmanship or material, or if at any time the College is of the opinion that the Vendor is willfully violating any conditions of the contract or executing the same in bad faith, or that any part of the work is being unnecessarily delayed, or if the contract or any part thereof shall be assigned or sublet without the written consent of the College, the contract may be canceled.
The College may thereupon call the surety to complete the contract as provided for in the bond. If the contract is canceled under this article, the Vendor shall not be entitled to any damages which may arise or extra costs which may be incurred by it as a result of the failure Page 8 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility of the Vendor to carry out the terms of the contract.
Before declaring the contract canceled, the College shall serve upon the Vendor and his surety a notice in writing requiring Vendor and surety to show cause at a time not earlier than seven (7) days nor later than thirty (30) days after the date of said notice, at a place to be therein designated, why said contract should not be canceled.
Page 9 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility TERMS AND CONDITIONS (Attachment A)
1. Acceptance and Rejection: Black Hawk College reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.
2. Time for Consideration: Additional consideration may be given to bids allowing not less than 30 days for review and acceptance.
3. Resale Price Maintenance: Black Hawk College opposes resale price maintenance in public bidding, and bid prices based on this or other anticompetitive practice will be subject to appropriate remedies.
4. Non-Discrimination and Affirmative Action: The Vendor agrees not to discriminate against any client, employee, or applicant for employment or services because of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental, or physical disability with regard to, but not limited to, the following: Employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any Vendor who is in violation of this clause or any applicable affirmative action program shall be barred forthwith from receiving awards of any purchase order from the State unless a satisfactory showing is made that discriminatory practices or noncompliance with applicable affirmative action programs have terminated and that a recurrence of such acts is unlikely.
5. Sexual Harassment: An amendment to the Illinois Human Rights Act requires eligible bidders for state contracts to implement detailed and specific sexual harassment policies. Every party bidding for and/or obtaining a public contract is required to have written sexual harassment policies that must include, at a minimum, a statement that sexual harassment is illegal, the definition of sexual harassment under state law, a description of sexual harassment (utilizing examples), the party's internal complaint process including penalties, the legal recourse, investigative and complaint process available through the Illinois Human Rights Department and the Commission including directions on how to contact the Department and Commission and the applicability of protection against as provided by the Human Rights Act.
6. Specifications: Any deviation from the specification set forth must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefor. Deviations should be explained in detail.
7. Manufacturer's Names: Any manufacturers' names, trade names, brand names, information and/or catalog numbers used herein are for purpose of description and establishing general quality levels. Such references are not intended to be restrictive and equivalent products of any manufacturer may be offered. Determination of equivalency shall rest solely with Black Hawk College.
8. Information and Descriptive Literature: Bidders are to furnish all information requested and in the spaces provided on the bid invitation form. Further, as may be specified elsewhere, each bidder must submit with his bid cuts, sketches, descriptive literature, and/or complete specifications covering the products offered. Reference to literature submitted previously does not satisfy this provision. Bids in non-compliance with these requirements will be subject to rejection.
9. Condition and Packaging: Unless otherwise defined in the bid invitation or submission, it is understood and agreed that any item offered or furnished shall be new, in current production and in first class condition, that all containers shall be new and suitable for storage or shipment, and that prices include standard commercial packaging.
10. Safety Standards: Manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in accordance with any State or local requirements for labeling or re-examination listing or identification marking of the appropriate safety standard organization, such as the American Society of Mechanical Engineers for pressure vessels, the Underwriters' Laboratories and/or National Electrical Manufacturers' Association for electrically operated assemblies, or the American Gas Association for gas operated assemblies. Further, all items furnished by the successful bidder shall meet all requirements of the Occupational Safety and Health Act (OSHA) and State, local, and federal requirements relating to clear air and water pollution.
11. Samples: Samples may be requested as a part of the solicitation or after the opening of bids. When requested, they are to be furnished as called for, free of expense, and if not destroyed will upon request be returned at bidder's expense. Bidder's request for return of samples must be made not later than the date on which they are furnished. Bidder shall label each sample individually with bidder's name and item number.
12. Governmental Restrictions: In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of any item offered on this bid prior to delivery, it shall be the responsibility of the successful bidder to notify the Purchasing Office at once, indicating in his letter the specific regulation which requires such alterations. Black Hawk College reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract.
13. Award, Payment, and Assignment: Award will be made to the responsive and responsible bidder whose bid is most economical according to criteria designated in the solicitation. Acceptance is to be confirmed by purchase order issued by or on part of the using Agency, including shipping and billing instructions; the using Agency is responsible for all payments. Neither the contract nor payments due may be assigned except with prior written approval of Black Hawk College Purchasing Agent.
14. Performance and Default: Black Hawk College reserves the right to require performance bond from successful bidder. Otherwise, in case of default on part of the contractor Black Hawk College may procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. The accepted remedies of force majeure will be considered in assessing any contractor default.
15. Patents: The contractor agrees to hold and save Black Hawk College, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost, or judgment for patent infringements arising out of purchase or use of equipment, materials, supplies, or services covered by this contract.
16. Reserved: (Reserved for including any additional Standard Provisions that may be required.)
17. Singular - Plural: Words in the singular number include the plural and these in the plural include the singular, unless the context directs otherwise.
18. Advertising: In submitting a bid, bidder agrees not to use the results therefrom as a part of any commercial promotion or advertising without prior approval of Black Hawk College Purchasing Agent.
Page 10 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility EXECUTION OF PROPOSAL
(Attachment C)
PLEASE PROVIDE TWO (2) COPIES
I have examined the specifications and instructions included herein and agree, provided I am awarded a contract within ninety (90) days of April 24, 2014, to provide the specified goods and/or services as described in the specifications and instructions for the sum in accordance with the terms stated herein. All deviations from specifications and terms are in writing and attached hereto.
COMPANY NAME
ADDRESS
CITY, STATE, ZIP
SIGNED (IN INK)
PRINTED NAME DATE
TITLE
TELEPHONE NUMBER FAX NUMBER
ACCEPTANCE OF PROPOSAL
Your proposal is accepted as indicated on this copy.
Date: ______By:______
Purchasing Manager Black Hawk College
Page 11 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility VENDOR CERTIFICATION 720 ILCS 5/ ARTICLE 33E (Attachment D)
Under penalty of perjury, the undersigned hereby certifies that it is not barred from bidding on this contract as a result of violation of either Section 33E-3 or Section 33E-4 of the Illinois Compiled Statutes 720 ILCS 5/Article 33E, and that this offer has not been arrived at collusively in violation of any law.
Company Name ______
By * ______
Address ______
City/State/ZIP ______
* Must be actual signature in ink of a representative of Vendor authorized to legally commit the Vendor.
Additional Criminal Offenses concerning “Interference with Public Contracting” stated in the Statues include, but are not limited to the following:
• Section 33E-3 Bid-rigging: A person commits a Class 3 felony who colludes with another person(s) with the intent that the bid(s) submitted shall result in the award of a contract to a particular person. • Section 33E-4 Bid rotating: A person commits a Class 2 felony who colludes with another person(s) with the intent that the bid(s) submitted shall result in a pattern over time of bid awards being rotated or distributed among those persons. • Section 33E-6 (d) Interference with contract submission and award by public official: A person commits a Class A misdemeanor who receives a communication(s) from a public official outside of the formal bid process (e.g., the bid document(s), the pre-bid meeting, etc) concerning the specifications or contractors in a sheltered market, and that information is not made generally available to the public, and as a result reasonably believes the award of the bid is likely influenced, or the information specifies that the bid will be accepted only if specified individuals are included as subcontractors, and the person fails to inform either the Attorney General or the State’s Attorney for the county in which the unit of government is located. • Section 33E-7 Kickbacks: A person commits a Class 3 felony that provides, attempts to provide, or offers to provide, any kickback. A person commits a Class 3 felony that solicits, accepts, or attempts to accept any kickback. A person commits a Class 3 felony that includes the amount of any kickback in the bid price. A person commits a Class 4 felony that fails to report any kickback offer or solicitation to law enforcement officials. • Section 33E-8 Bribery of inspector: A person commits a Class 4 felony that offers anything to an inspector with the intent of receiving wrongful certification or approval of the work. A person commits a Class 3 felony that accepts such bribe. A person commits a Class 3 felony that fails to report a bribe offer. • Section 33E-11: A person commits a Class 3 felony that bids despite being barred from bidding due to a violation of Section 33E-3 or Section 33E-4 • Section 33E-14 False Statements: A person commits a Class 3 felony that makes false statements for the purpose of influencing the action of the unit of government in considering a Vendor application. • Section 33E-18 Stringing of bids: A person commits a Class 3 felony that knowingly structures, attempts to structure, or assists in structuring a contract to evade the bidding process.
Page 12 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility
GUIDELINES FOR CONTRACTOR AND VENDOR DISPOSAL OF WASTE (Attachment F) Black Hawk College is seriously committed to recycling, and the College expects its Contractors and Vendors to share this commitment as well.
All construction debris generated by Contractor/Vendor, as well as all packaging material (cardboard, banding, shipping crates, etc.), must be removed from the Black Hawk College site by the Contractor/Vendor and disposed of in an environmentally-friendly manner (e.g. recycling).
The Contractor/Vendor is responsible for providing its own dumpster; use of the College’s dumpster is not allowed.
Your cooperation in recycling and adhering to the disposal of waste guidelines at Black Hawk College is appreciated. Any Contractor or Vendor who intentionally and knowingly disregards these guidelines may be excluded from further proposal considerations.
(Please keep this section for your files.)
------
(Please send this section with your proposal.)
STATEMENT OF AGREEMENT TO CONTRACTOR AND VENDOR DISPOSAL OF WASTE
I hereby agree to abide by the aforementioned guidelines for Contractor and Vendor disposal of waste.
______(Signature – must be in ink)
______(Typed or Printed Name)
______(Company)
______(Date)
Page 13 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility FOR YOUR CONVENIENCE, THE FOLLOWING CHECKLIST WILL ASSIST YOU IN SUCESSFULLY SUBMITTING A COMPLETE PROPOSAL
1. Did you include four (4) hard copies(one original and three YES NO (3) copies)
2. Did you provide all Proposal Requirements as shown at the YES NO top of Page 3?
3. Did you read and do you agree to all terms and conditions, YES NO including Attachment A, in this proposal?
4. Did you complete and include two (2) completed original copies YES NO of the Execution of Proposal, Attachment C?
5. Did you complete and include the Vendors Certification, YES NO Attachment D?
6. Did you complete and include the Guidelines for Contractor and YES NO Vendor Disposal of Waste (Attachment F)?
Page 14 of 14 Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect, and Responsibility
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8640 April 17, 2014
GRANTING PROFESSOR EMERITUS STATUS – 2014 PROFESSOR ERSKINE CARTER
REPORT: Faculty members of the Humanities, Languages and Journalism Department and the Quad-Cities Faculty Senate have recommended that Professor Emeritus status be granted to Erskine Carter.
Erskine Carter earned his B.A. with honors in English and History in 1978 from Trinity College, Hartford, CT. He was both Phi Beta Kappa and Pi Gamma Mu. He earned his M.A. in English from the University of Connecticut in 1985 before joining the faculty at Black Hawk College in 1987.
Professor Carter has spent twenty-seven years at BHC, during which time he has taught over twenty different courses, including supernatural literature, Shakespeare, satire, mythology, British and World literature, composition, journalism, and basic writing. Professor Carter is a published poet, essayist, and novelist. He was, for many years, the editor of Ouroboros, a literary journal, and he fostered creative writing at Black Hawk in addition to supporting and contributing to many literary projects at the College and within the Quad Cities community. He published essays in local newspapers as well as the Chicago Times. He served on the Illinois Humanities Council Board, Communiversity Board, and the Quad City Super Author Committee. He has volunteered at soup kitchens and contributed to fundraising events for local social service organizations. He was vice president of the Union Executive Committee, a Union negotiator for many years, and chair of the Humanities, Languages and Journalism Department. He also wrote and performed a variety of short dramatic works over the years.
RECOMMENDATION:
It is recommended by faculty members of the Humanities, Languages and Journalism Department and the Quad-Cities Faculty Senate that the Board of Trustees approves the granting of Professor Emeritus to Erskine Carter.
Faculty members of the Humanities, Languages and Journalism Department and the Quad-Cities Faculty Senate have recommended to the College President that Professor Emeritus status be granted to Erskine Carter.
Erskine Carter earned his B.A. with honors in English and History in 1978 from Trinity College, Hartford, Ct. He was both Phi Beta Kappa and Pi Gamma Mu. He earned his M.A. in English from the University of Connecticut in 1985 before joining the faculty at Black Hawk College in 1987.
Professor Carter spent twenty-seven years at BHC, during which time he taught over twenty different courses, including supernatural literature, Shakespeare, satire, mythology, British and World literature, composition, journalism, and basic writing. Professor Carter is a published poet, essayist, and novelist. He was, for many years, the editor of Ouroboros, a literary journal, and he fostered creative writing at Black Hawk in addition to supporting and contributing to many literary projects at the College and within the Quad Cities community. He published essays in local newspapers as well as the Chicago Times. He served on the Illinois Humanities Council Board, Communiversity Board, and the Quad City Super Author Committee. In 2001, he founded the Black Hawk College Symposium, which continues to this time. He has volunteered at soup kitchens and contributed to fundraising events for local social service organizations. He was vice president of the Union Executive Committee, a Union negotiator for many years, and chair of the Humanities, Languages and Journalism Department. He also wrote and performed a variety of short dramatic works over the years. Professor Carter spent the last six years of his career as advisor to the Chieftain, which, under his stewardship, grew into an award-winning newspaper.
The Humanities, Languages and Journalism Department recommend the recognition of Professor Emeritus be bestowed upon Erskine Carter as he retires.
BLACK HAWK COLLEGE BOARD REPORT
BOARD Board Report #8641 April 17, 2014
GRANTING PROFESSOR EMERITA STATUS – 2014 ISABEL HANSEN
REPORT: Faculty members of the Humanities, Languages and Journalism Department and the Quad-Cities Faculty Senate have recommended to the College President that Professor Emerita status be granted to Isabel Hansen. She has earned the respect of her peers through her 27 years of dedicated and loyal service to the College.
Professor Isabel Hansen joined Black Hawk College in 1987. She holds a BA degree in English from Western Illinois University, an MA degree in English from Western Illinois University and an MEd from Bowling Green State University in the fields of Reading and Special Education. Prof. Hansen has taught Writing Fundamentals I & II, Composition I & II, Children’s Literature, Introduction to Women Writers and Humanities I & II courses.
Professor Hansen has worked in curriculum design, assessment design and implementation, and has been instrumental in the Humanities, Languages and Journalism Dept.’s writing assessment program. She helped develop and implement the Exit Exam component of the composition courses. For her literature courses, Children’s Literature and Introduction to Women Writers, she has continued to share her knowledge and expertise with students and has attended workshops, performances and cultural events to further develop critical approaches to the teaching of diverse literature. In her humanities courses, she has brought speakers to expose students to topics ranging from family organization, dating and marriage customs, political organization, music and storytelling, etc. She is an active member of the East-West Center and was a Fulbright scholar in 1999 where she received a grant to travel to China. She has always been actively involved in college-wide committees ranging from the TLC Advisory Committee, the Adjunct e-Mentoring Committee for the TLC, Developmental Curriculum Committee, Faculty Development Committee, etc. Prof. Hansen has been involved with the IFT Local 1836 Executive Council for the past 20 years in various capacities, including social chair and secretary. Her leadership and commitment have been invaluable and she will be greatly missed.
.
RECOMMENDATION: It is the recommendation of the College President that the Board of Trustees approves the granting of Professor Emerita status to Isabel Hansen.
Thomas B. Baynum, Ed.D. President
BLACK HAW COLLEGE BOARD REPORT
BOARD Faculty members of the Humanities, Languages and Journalism Department and the Quad-Cities Faculty Senate have recommended to the College President that Professor Emerita status be granted to Isabel Hansen.
Professor Isabel Hansen joined Black Hawk College in 1987. She holds a BA degree in English from Western Illinois University, an MA degree in English from Western Illinois University and a MEd from Bowling Green State University in the fields of Reading and Special Education. Among her professional strengths, Prof. Hansen possesses knowledge, understanding and experience in the fields of composition, developmental education, humanities and literature. Over the last 27 years, Prof. Hansen has taught Writing Fundamentals I & II, Composition I & II, Children’s Literature, Introduction to Women Writers and Humanities I & II courses. She has strong classroom management skills, strong communication skills in the classroom and the ability to work collaboratively with colleagues, staff and administration. As her areas of expertise have evolved over time, Professor Hansen has shown a willingness to continue to broaden and expand her knowledge base in the areas of online instruction and Non-Western Humanities. She has worked in curriculum design, assessment design and implementation, and has been instrumental in the Humanities, Languages and Journalism Dept.’s writing assessment program. Based on her previous assessment experience before joining BHC, she helped develop and implement the Exit Exam component of the composition courses. For her literature courses, Children’s Literature and Introduction to Women Writers, she has continued to share her knowledge and expertise with students and has attended workshops, performances and cultural events to further develop critical approaches to the teaching of diverse literature. In her humanities courses, she has brought speakers to expose students to topics ranging from family organization, dating and marriage customs, political organization, music and storytelling, etc. She is an active member of the East-West Center and was a Fulbright scholar in 1999 where she received a grant to travel to China. She has always been actively involved in college-wide committees ranging from the TLC Advisory Committee, the Adjunct e-Mentoring Committee for the TLC, Developmental Curriculum Committee, Faculty Development Committee, etc. Prof. Hansen has been involved with the IFT Local 1836 Executive Council for the past 20 years in various capacities, including social chair and secretary. She has been actively involved in the community in activities that align with BHC’s mission: Board Member of the U.S. China Peoples’ Friendship Association, Board member of Spandan, a not for profit organization whose mission is to bring Indian and other Asian performers to the Quad Cities, Member and supporter of Davenport Art Museum, Member and supporter of Quad City Arts, Member of the Quad City Botanical Center, Member of the Midcoast Quad City Arts, etc. Her leadership and commitment have been invaluable and she will be greatly missed.
Isabel Hansen has earned the respect of her peers through her 27 years of dedicated and loyal service to the College. The Humanities, Languages and Journalism Department recommend the recognition of Professor Emerita be bestowed upon Isabel Hansen as she retires in June, 2014.
BLACK HAWK COLLEGE BOARD REPORT
RD Board Report #8642 April 17, 2014
GRANTING PROFESSOR EMERITA STATUS – 2014 CHARLET KEY
REPORT: The Learning Resources Department and the Quad-Cities Faculty Senate have recommended to the College President that Professor Emerita status be granted to Charlet Key. Initially employed as Technical Services Librarian in January 1985, Charlet became department chair in summer 1986. As a member of Quad LINC, the online circulation project of the River Bend Library System, Black Hawk College Library went “online” for library circulation and surrendered its 20th century library check-out system in September 1986.
In 1992, Professor Key offered a series of “Introduction to the Internet” workshops and has always enjoyed the opportunity to prepare students to be effective information seekers and evaluators. She has served on numerous Faculty Senate committees as well as being Faculty Senate President. She has served on a variety of hiring and College-wide committees and has represented the BHC Library at local, regional and state meetings. She hosted a local White House Conference on Library and Information Services at BHC, prepared and received numerous Illinois State Library grants, served as a grant reader at the Illinois State Library, and has served on the River Bend, Prairie Area and Reaching Across Illinois Library Systems Boards of Directors. She has made presentations at local, state, and national conferences.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the granting of Professor Emerita status to Charlet Key.
Thomas B. Baynum, Ed.D. President
The Learning Resources Department and the Quad-Cities Faculty Senate have recommended to the College President that Professor Emerita status be granted to Charlet Key.
Initially employed as Technical Services Librarian in January 1985, Charlet became department chair in summer 1986. As a member of Quad LINC, the online circulation project of the River Bend Library System, Black Hawk College Library went “online” for library circulation and surrendered its 20th century library check-out system in September 1986. In spring 1987, the Library’s original carpet was replaced and a strong bond was created between Library staff and the Maintenance Department.
In 1990, the first InfoTrac cd-rom workstations were installed and library research was transformed – the Reader’s Guide to Periodical Literature was relegated to the stacks as students were able to locate AND retrieve articles from multiple years of periodicals with just a few quick keystrokes.
As the result of a course requirement to complete a community needs assessment in 1992, Charlet prepared a survey for College employees that resulted in a collaboration with Professor Bill Desmond and a member of the ITS department to offer a series of “Introduction to the Internet” workshops. She remembers one faculty member commenting “this will never catch on” who eventually became a talented online instructor and uses the Internet extensively for personal and professional research today.
Charlet has always enjoyed the opportunity to prepare students to be effective information seekers and evaluators. With gratitude to Professor Verity Whitley for her role in making the Electronic Classroom a reality, the classroom continues to be heavily used for information literacy presentations and providing a space for research and learning.
Charlet has served on numerous Faculty Senate committees as well as being Faculty Senate President. She has served on a variety of hiring and College-wide committees. She has represented BHC Library at local, regional and state meetings. She hosted a local White House Conference on Library and Information Services at BHC, prepared and received numerous Illinois State Library grants, served as a grant reader at the Illinois State Library, and has served on the River Bend, Prairie Area and Reaching Across Illinois Library Systems Boards of Directors.
She has made presentations at local, state, and national conferences – most notably a session with Karla Miley at the League for Innovation in the Community College conference on critical Internet literacy and a session with Torria Norman at the Illinois Commission of Community College Administrators on using institutional Core Values in teaching.
Charlet is all-too-often recognized as the “Library Lady” from BHC – just ask her husband or mother how many times that happens. She’s conducted research paper conversations at the grocery store checkout and waiting in line to purchase movie tickets. Faculty and staff have trusted her with personal and professional reference needs. Jon Lambert was known to call her while he was in the Library at the University of Iowa Library needing assistance with his dissertation research.
The faculty of the Learning Resources Department unanimously support this recommendation to honor Charlet Key with the rank of Professor Emerita.
BLACK HAWK COLLEGE
BOARD REPORT
Board Report #8643 April 17, 2014
GRANTING PROFESSOR EMERITUS STATUS – 2014 PROFESSOR GLENN SADDORIS
REPORT: Faculty members of the Engineering, Computer, and Apprenticeship Technologies Department voted unanimously on March 26, 2014, to nominate Glenn Saddoris for the status of Professor Emeritus.
Glenn holds a BS in Agricultural Mechanization from Western Illinois University, and joined Black Hawk College in August, 1983. He has served BHC for 31 years, and earned the rank of Professor. Glenn has actively participated in the development and evolution of the Engineering Technology program, and played a leading role in the most recent review that resulted in the present AAS degrees in Engineering Technology.
Glenn has served as Department Chair twice over the years, and served on many Senate committees, search committees, and other College leadership opportunities. He helped with the NSF grant that secured the 3D printer for the College – one of the first in the area. He served on the STB building committee, and played a prominent role in the development of the new Materials Science curriculum.
Glenn is an excellent and inspirational teacher, and his commitment to student success is exemplary. He readily volunteers his time to participate in recruiting activities, open houses and other events to promote the program and BHC.
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the granting of Professor Emeritus to Glenn Saddoris.
Thomas B. Baynum, Ed.D. President
Faculty members of the Engineering, Computer, and Apprenticeship Technologies Department voted unanimously on March 26, 2014, to nominate Glenn Saddoris for the status of Professor Emeritus.
Glenn holds a BS in Agricultural Mechanization from Western Illinois University, and worked at Red Jacket Pumps for 7½ years as a Project Engineer prior to joining Black Hawk College in August, 1983. He has served BHC for 31 years, and earned the rank of Professor. Glenn has actively participated in the development and evolution of the Engineering Technology program, and played a leading role in the most recent review that resulted in the present AAS degrees in Engineering Technology. He has taught numerous courses, which include:
• Hydraulics & Pneumatics ● Basic Electronics • Engineering Materials ● 2D Graphics Drawing with AutoCAD • Static &Strengths of Materials ● 3D Design and Modeling with ProE and Inventor • Technical Math ● Basic Computer Applications in Technology • Intro to Engineering Technology ● Machinist Apprentice courses • Computer Programming for Engineering ● Math 080 and 101 Technology
Glenn has served as Department Chair twice over the years, and served on many Senate committees, search committees, and other College leadership opportunities. He helped with the NSF grant that secured the 3D printer for the College – one of the first in the area. He served on the STB building committee, and played a prominent role in the development of the new Materials Science curriculum.
Glenn is an excellent and inspirational teacher, and his commitment to student success is exemplary. Glenn will abandon whatever he may be doing to follow students to the computer room to help them solve their diverse problems in two-dimensional computer aided drawing, three-dimensional computer aided design and modeling, computer programming, and even problems with assignments from classes he is not teaching.
Glenn readily volunteers his time to participate in recruiting activities, open houses and other events to promote the program and BHC. He has even used his expertise in 3D modeling and 3D printing to produce ‘souvenirs’ for College visitors on a number of occasions. His willingness to help extends to colleagues in the department for whom he is an invaluable resource for program, curriculum, and other faculty issues.
BLACK HAWK COLLEGE BOARD REPORT
BOARD Board Report #8644 April 17, 2014
APPROVAL OF STAFF EMERITA STATUS – 2014 JOLENE ROETE
REPORT: Jolene Roete will retire on May 30 after 17 years of service at Black Hawk College.
During her years with the college, Jolene has provided various services for the Continuing Education area of the college including front-line duties such as customer service, registration, digitally tracking assessment data and class information, report creation, and other related duties. In addition, she has provided key roles during College for Kids and has represented the college well at a number of community information events. .
RECOMMENDATION:
It is the recommendation of the College President that the Board of Trustees approves the granting of Staff Emerita status to Jolene Roete.
Thomas B. Baynum, Ed.D. President
President's Activities: March 1 - March 31, 2014 Date Meeting Subject Monday, March 3 Human Resources New Employee Orientation Scott Crane, United Way Volunteer Engagement Taskforce Initiative Moline Rotary Weekly Meeting Conference Call with Jill Biden Community Colleges and ACA Tuesday, March 4 David Emerick, Dorothy Beck Board Packet Review Shawn Cisna Campus Police Department Update Kay Quick Auxiliary Services Department Update Karen Mowers Board Packet Review Wednesday, March 5 Zavier Clark Student Mentoring Session Amber Urek AA/EEO Department update Community Education Center Groundbreaking for Welding and Skilled Trades Building Thursday, March 6 Bob McChurch QC Facilities Department Update Friday, March 7 Executive Club Data Driven Decision Making Kathy Malcolm CQIN Summer Retreat Planning Diane Fall and Ken Nickels Negotiations Team Monday, March 10 BHC Staff Staff Development Day Tuesday, March 11 Matt Pappas Legal Council Update BLDD, Doug Hoenig Monthly Building Update Shawn Cisna Campus Police Department Update Negotiations Team Planning Session Bob McChurch BHC Pool Emergency Thursday, March 13 Kathy Malcolm Planning and Institutional Effectiveness Update Capital Committee Monthly Meeting President's Cabinet Meeting Board of Trustees Monthly Meeting Friday, March 14 Illinois Council of Community College Presidents Council Meeting Illinois Community College Trustees Association Luncheon, SURS Pension Update Monday, March 17 Human Resources New Employee Orientation Moline Rotary Weekly Meeting President's Cabinet Budget Review Tuesday, March 18 Diane Fall and Ken Nickels Negotiations Team Jon Looney Information Technology Department Update Administrate Council Monthly Meeting East Campus Foundation Board Meeting
Page 1 Date Meeting Subject Monday, March 24 BHC Quad Cities Faculty Strategic Planning Focus Group Welcome BHC Quad Cities Staff Strategic Planning Focus Group Welcome Moline Rotary Weekly Meeting BHC Quad Cities Faculty Strategic Planning Focus Group Welcome Illinois Community College Board Accelerating Opportunities Initiative Site Visit Tuesday, March 25 Quad Cities President's Council Meeting Bettie Truitt Instructional and Student Services Update BHC Quad Cities Staff Strategic Planning Focus Group Welcome Shawn Cisna Campus Police Department Update Kay Quick Auxiliary Services Department Update Wednesday, March 26 2014 Job Fair Meet and Greet Participants Bob McChurch, Peter Simon (Neuman Pools) BHC Pool Emergency Negotiations Team Planning Session Webinar Governor Quinn, Budget Address John Meineke Marketing and Public Relations Department Update
Bettina McWilliams Executive Assistant Search Process BHC Jazz Band Annual Jazz Festival Performance Thursday, March 27 President's Cabinet Budget Review Friday, March 28 Scott Crane, Karrie Abbott, Lisa Charnitz, Tom Schuetz United Way Financial Resource Center Initiative Negotiations Team Planning Session Illinois Council of Community College Presidents Legislative Update Conference Call Kathy Malcolm AQIP Steering Committee Planning Session Monday, March 31 BHC Retirees Strategic Planning Focus Group Welcome President's Cabinet Meeting Moline Rotary Weekly Meeting Negotiations Team Planning Session Shawn Cisna Situation Update
Correspondence To Reason 3/14/2014 Kora Gould Promotion 3/14/2014 Gail Grigg Promotion 3/14/2014 Kimberly Hurley Promotion 3/14/2014 Melette Pearce Promotion 3/14/2014 Karen Wilson Promotion 3/14/2014 Viola Bain Promotion
Page 2 Date Meeting Subject 3/14/2014 Allison Beck Promotion 3/14/2014 Ewelina Bergert Promotion 3/14/2014 Theresa Bries Promotion 3/14/2014 Charles Brown Promotion 3/14/2014 Michael Coziahr Promotion 3/14/2014 Angela Czubara Promotion 3/14/2014 Daniel Garcia Promotion 3/14/2014 Darcy Jeffries Promotion 3/14/2014 Jody Lindstrom Promotion 3/14/2014 Jodie Robinson Promotion 3/14/2014 Mark Washburn Promotion 3/14/2014 Lee Blackmon Promotion 3/14/2014 Rachel Brackett Promotion 3/14/2014 Briana Mills Promotion 3/14/2014 Sarah Morrison Promotion 3/14/2014 Richard Morthland Promotion 3/14/2014 Cory Nitschke Promotion 3/14/2014 Liram Neziroski non-renewal 3/14/2014 William Hampes Emeritus 3/14/2014 Christine Bachelder Emerita 3/14/2014 Glenn Saddoris Retirement 3/19/2014 Rep. Mike Smiddy Thank you 3/19/2014 Rep. Pat Verschoore Thank you 3/19/2014 Rep. Don Moffitt Thank you 3/19/2014 Sen. Mike Jacobs Thank you 3/24/2014 US Dept of Ed Military Vet Support 3/24/2014 US Dept of Commerce Support of QC Regional Manufacturing Hub 3/28/2014 ICCB support for TAACT 3/28/2014 BHC Foundation support for spring campaign
Page 3 Instructional Report-Vice President Truitt
Career Connections
On March 10, 2014, Dr. Truitt, Dr. Armstrong and Dean Don Smith met with Matt Mendenhall, Vice President of Programs, Community Foundation of the Great River Bend to discuss Black Hawk College’s continued involvement in the QC Career Connections Initiative. With the imminent departure of Ryan Bobst, Career Connections Intermediary (CCI) Director, organizational oversight as well as the future needs of the initiative were discussed. Representatives from EICC and United Way were also present at the meeting.
Preparations for May 3, 2014 Final Exam Tutoring Sessions
During the Fall of 2013, the BHC Student Success Center Tutoring Lab, in collaboration with the Perkins Program, Student Retention Department and Library Services held a free extended tutoring/library hours on Saturday, December 7th from 9 AM to 2 PM at Black Hawk College. During this time, BHC Students were able to take advantage of extended hours on campus for free tutoring coordinated with faculty members and the BHC Student Services Team. Twenty-three BHC students attended and received tutoring from both BHC tutors and faculty who volunteered extra hours to provide support to students. Funds designated through Perkins for study activities were used to purchase nutritional snacks and drinks for participants.
Students who participated utilized both tutoring and library resources, with tutoring provided in the academic spectrum from trigonometry to Elementary Spanish. Faculty members Albert Stacy and Robyn McVey, both faculty from the Mathematics Department, worked with students on various math course content. Musical interludes were provided on the hour by Instructor McVey and Charles Krysiak, Student Tutor, to allow students to step back from their studies and enjoy a much-needed break and allow their brains a rest from the rigorous studies. Students received the help they needed at an integral point in finals preparation, in a supportive and engaging environment. Thanks to the efforts of BHC Student Services Team, Perkins Office and Library Services, the event was very successful and plans are being made to offer a similar activity on Saturday, May 3, 2014 before the spring finals begin.
BHC support and involvement in the area of Manufacturing
Black Hawk College is proud to continue its long history of support regional manufacturing and manufacturers. Below is a list of BHC’s involvement and support of manufacturing in the region.
• BHC Engineering Technology faculty members continue to offer courses in manufacturing- related topics to incumbent employees exclusively for the John Deere Corporation. Engineering Technology delivered seven courses this academic year to over 100 John Deere employees. • A cross-functional team at BHC worked to deliver a CNC certificate program through state’s Accelerating Opportunity program – 7 graduates in May, all of whom started as English Language Learners who have now completed courses in machining, mathematics, blueprint reading and advanced CNC. • The Dean of Business Development and Technology is currently serving on the steering committee and the Innovations & Research subcommittee for the creation of an Advanced Manufacturing Hub for the Quad Cities – spearheaded by the Quad Cities Chamber of Commerce. The steering committee is working on an application to become a nationally recognized Advanced Manufacturing Hub – as identified by the Obama Administration’s initiative to strengthen manufacturing in the U.S. The Obama administration initiative is known as the “Investing in Manufacturing Communities Partnership.” The Quad Cities application will focus on becoming a hub for the Metals and Multi-Materials Sector (M3). Similar designations have been awarded to Detroit, Youngstown, and most recently Chicago. BHC would be one of the many resources available in this QC hub. • This initiative is supported by one of BHC’s newest degree programs in Materials Science – which was started about a year and a half ago, and is operating from the new Sustainable Technology Building. This program includes courses such as Electronic Materials Technology, Failure Analysis, and Nanomaterials. • The Dean of Business Development and Technology is serving as a member of the Board of Directors for the Quad City Manufacturing Laboratory (QCML). This agency is operated in conjunction with the Western Illinois University, and the Rock Island Arsenal. The board of directors provides the strategic direction for this advanced manufacturing agency, as well as deciding on operational issues such as staffing, budget, machinery, and the QCML business model. • The welding lab operated at the Business Training Center has so far graduated over 90 students this academic year, with several more classes scheduled before the end of the academic year. • Earlier this month, the Engineering Technology Department met with representatives from the Rock Island Arsenal to discuss operational processes and academics to begin a partnership to provide Associate Degrees in Engineering Technology for the Arsenal Machine Apprentices. • Also, BHC is working with EICC on a new initiative to offer a “Manufacturing Day” in the fall. This initiative will focus on middle and high school students to provide a realistic view of careers in advanced manufacturing. Instruction is working in collaboration with Perkins and EICC on Thursday, April 3, 2014 to continue the planning for this event.
Health Sciences Center Groundbreaking, April 2, 2014
Black Hawk College will hold a 10 am ground breaking for the new Health Science Building on April 2, 2014. President Baynum, Chair David Emerick and VP Truitt will provide welcome and introductions followed by two groups of groundbreakers. The plan is to have several students in attendance as well as faculty, department chairs and deans available for media interviews prior to and immediately following the event.
Adjunct Faculty Fair
Black Hawk College hosted our annual adjunct faculty fair on April 1 from 5:30 – 7:30 pm and received an enthusiastic response with over 50 folks attending. Potential instructors were asked to come with resume in hand to discuss their qualifications and interest in teaching at Black Hawk College as adjunct faculty. All areas of instruction were well-represented by department chairs and deans. Thanks to marketing, HR, and all faculty and staff who assisted in planning this wonderful event.
Student Services Board Report
Board Report for Career Services, Dr. Bruce Storey – April 2014
Introduction
The Career Services Center at Black Hawk continues to provide services not only to students and alumni of BHC, but also to the general community. Career Services has two primary missions, to help people figure out what they want to go into and to help them find jobs, either in school or after. Students are coming to BHC with one goal in mind, a new job or career. The students that are transferring are also likely to be looking for jobs while in school, but the career students see finding a job as their primary goal at BHC. We want to be able to provide students with professional assistance to help them in their job search.
Career Assessments
Career Services offers nine different assessments for students and the community. Our primary assessment is called Focus 2 and is a national career assessment that looks at a client’s interests, personality, skills, values and leisure activities. The computer then helps them select appropriate careers based on the assessments. We average about 500 assessments a year using this tool. The majority are students but we do quite a few for the community as well. Not everyone can use this assessment or wants to do a computerized assessment so we have a wide range of other assessments to meet the needs of students or clients. We do assessments down to 2nd grade level and have professional assessments for those returning from the work force. We average about 600 assessments between Focus and the others each year. We see opening this to the community as a recruitment tool. If someone in the community is looking to change careers or is totally undecided and they come to BHC for the assessment, then when they finish and are ready for retraining or getting an education we are the first place they look.
Job Search
The way the employers prefer resumes has changed over the past few years, which has led to a change in the way we do resumes. Today, employers expect you to customize the resume for their particular opening. Teaching the client how to look at the job requirements and customize their resume is a critical part of the educational process in Career Services. We are the only site in the Quad Cities that will assist with Resumix for the Arsenal for non-veterans.
The Job Search chart shows the demand in each aspect over the years. The highest priority among the population has been Resume Help, followed by Internet Job Search and Cover Letters. Resumix has taken a hit in popularity because of the lack of advertisement of it. Internet job search is one of the most popular activities offered in the Career Services Center along with the Resume Help. Sites such as CareerBuilder, Monster, Indeed, and others emphasize the need for good resumes to find jobs. General job search assistance can include helping with applications, interviewing skills, mock interviews, where to search for jobs, and much more.
Job Search 1,400 1,200 Job Search Skills 1,169 Job Applications 1,222 1,000 Resume Help 9,967 800 Resumix 571 600 Cover Letters 1,353 400 Interview 381 200 Job in School 1,286 0 Job Book 496 Internship 357
Mock interviews are provided to help reduce anxiety for our clients who want extra help in mastering the interview process. In these interviews, we cover typical employer questions and then provide feedback on acceptable responses. Along with the mock interview, appropriate attire is discussed to ensure a professional appearance. We also assist in non-verbal communication such as eye contact, posture, and facial expressions. We also provide information for phone interviews and survey questions that a potential employer may require.
College Central is our web-based job search site. We have been using this site for the past several years to replace an old in-house access database that required us to either mail job postings or required clients to come into the office. College Central enables clients to access the site from anywhere to assist with their job search. Employers are not required to pay for this service; therefore, they are more likely to post available jobs to this site. Once jobs are posted on this site they are available for students, alumni, and community members to view and apply for.
With approximately 2,477 Web Employers participating in the College Central program, web job searching has proven to be quite popular with the students. Career Assistants are available to help the potential employee navigate through the many layers of the employers’ website. The average jobs available for the students, alumni, and community is over 1,000 posted per year.
Special Events/Programs
Black Hawk conducts a yearly Job Fair in March. This year we had over 80 employers/vendors participate with over 1,000 students and community members attending the event. Employers are very happy with the fair, with 99% of them this year being very satisfied or satisfied. Those attending were also very happy with the fair this year. Over 98% reported satisfied or very satisfied. This is a major event that requires a great deal of staff time and we couldn’t do it without the support of our student works and other departments around the College that volunteer to help during the day. We would like to get back to having over 100 employers but that requires going out more into the community and recruiting employers to attend, not just using our College Central system and post cards. However, staffing is a problem, especially since the Coordinator of Career Services is now only at 50% with the other 50% of her time being spent in the Veteran’s Center. This leaves the office with only four student workers and the Director of Educational Services who helps out when possible.
Another special program is the Disney Internship program. BHC sends two to five students on average to Disney World in Florida for five to eight months. While the students are there they are housed by Disney, are paid, work an average of 40 hours a week, take both BHC and Disney courses and receive an amazing education and training. This program is open to all students at BHC regardless of major. Students returning from the program report an increased interest in them because of the training and education they have received. BHC is proud to be one of the college’s that sends students to this program.
The other big special project for the Career Services Center is being a part of the State of Illinois Rapid Response Team for large layoffs over 25 employees. Recently John Deere announced layoffs of over 130 employees and BHC responded with other state agencies (Partners in Job Training, Unemployment, Illinois Department of Commerce). We meet with the laid off workers and go over retraining, education and job search with them. BHC was the first community college in the state to be included in these Rapid Response sessions. While this is a good recruiting tool for BHC and an excellent community resource, it does make the office very busy. John Deere is anticipating up to 500 total layoffs before the end of summer and BHC will be at all of those meetings as well. In the past we have been to many of these meetings, from Eagles Grocery to Honeywell.
Highlights for Disability Services 2013-2014 Submitted by: Susan Sacco
*Coordinator and Staff from EC collaborated to develop the first Student Handbook for Disability Services. Also available in Audio for those not able to access to print. This has been placed on our Website.
*Also developed a policy for Personal Attendants in the Classroom (PA Agreement) as well as a policy for Service/Comfort Animals on Campus for those students who utilize either a PA or Service/Comfort Animal
*Coordinator had an interview with BHASED about enrolling at BHC and steps to take as well as signing up with Disability Services. This interview was made captioned by TLC Staff and put on Disability Services website.
*Coordinator still serves as Big Sister to Little Sister who is Deaf in the Moline Hearing Impaired Program (Lunch Buddy)
*Coordinator continues to attend local High School IEP Meetings for Future Students to attend BHC
*Coordinator met with Deans and Department Chairs to talk about our Testing Procedures, Office policies and updates
*Coordinator was instrumental in bringing the Moline Vet Center’s Counselor to do PTSD Trainings with Staff/Faculty as well as a Session for the Faculty Assembly Day
*Perkins Special Populations Coordinator and Coordinator continue to pair up to do “Bridging the Gap: A Game Show” for the Annual Bi-State Conference. Had over 120 High School Seniors in Special Ed Program attend this conference from both Illinois and Iowa
*Coordinator did Disability Awareness Training with BHC Police, Staff and Student Services to educate them about Awareness and Etiquette. Emergency Sign Cards were purchased for the Officers. Office continues to provide “In Their Shoes” for HR and their Orientation for New Employees at BHC. This is a short Webinar that offers Disability Etiquette and Input for serving Students with various disabilities.
*Coordinator and Professor Roldan-Santos paired up to present “Our Diverse Communities” for Student Leadership Series. Disability Awareness and Etiquette was presented to over 25 students. Coordinator repeated workshop alone on 11/5/2013 for 16 students. Coordinator presented again for Feb. Series on 2/18/2014.
*Disability Services purchased a first ever Handicap Accessible Table for the Hawk’s Nest for students to enjoy
*JJ Jones, our favorite Deaf Mime Performer performed for Disability Awareness Week 2013 and we had about 50 Hearing Impaired Students from both sides of the River attend this event and sign autographs with JJ
*BHC collaborated with various Community Agencies (Sorenson Communications, Helen Keller National Center, Quad City Chapter of Illinois Association for the Deaf and SCC Interpreter Training Program) and offered the first ever Interpreter/Consumer Workshop this Spring 2013 and had over 85 folks attend. Reviews and evaluations were positive and Channel 6 was present
*Coordinator continues to work with Risk Management, Facilities Director and Chief of Police to ensure students with Mobility Disabilities are included in evacuation/emergency plans
*Coordinator worked with BHC Police to purchase several Evacuation Chairs for the college district wide
*Coordinator continues to work with our Military POC as Co-Chair for the Military Students Veterans Club. A new Veteran Center has opened and coordinator will help to man that office. A new flier for Disability Services was developed for Veterans and used at our BHC Open Houses
*4 New Accessible Desks were purchased for the classrooms on campus to accommodate students in wheelchairs. Also 2 Bariatric Chairs were purchased for students with disabilities that needed larger chairs in the classroom.
*New Assistive Technology for Testing Computers was brought for students (suggested by the Developmental Reading Professors) “Natural Reader” which reads printed materials
*2 New Laptops were purchased for use for Disability Students that will have assistive technology software on them.
*Coordinator is on the Board for Illowa AHEAD (Association of Higher Education and Disabilities)
*Coordinator is Co-Chair with Wendy Bock for the RIM, Rock Island Imagines which is a part of the Statewide Illinois Imagines. (Now it is called QCA Imagines). A group that focuses on services for women with disabilities who are victims or will be victims of sexual assault. Coordinator and other trainers hosted at BHC the first ever Deaf Focus Group for Women who are Deaf/Hard of Hearing/Deaf-Blind for our community. Channel 4 developed PSA for RIM (now called QCA Imagines) and we now have a website. We will be making a presentation for a Session for the Illowa AHEAD Conference on March 2014 in Davenport.
*Coordinator obtained funds from the BHC Foundation Office 10 Smart Pens to be used for those needing notes/tape record lectures as an accommodation.
DISCUSSION AND ANALYSIS OF THE FINANCIAL OPERATIONS REPORT FOR THE NINE MONTH PERIOD ENDING MARCH 31, 2014
EDUCATION FUND AND OPERATIONS & MAINTENANCE FUND The financial results for the total Operating Funds reflect a decrease in revenue and an increase in expenditures from last year.
Revenues for FY14 decreased from last year’s level by $117,755 or 0.41%. Notable changes in revenue year over year include: • Fall Tuition revenue increase of $317,778 or 5.54% due to increased tuition rate and enrollment • Summer Tuition revenue decrease of $85,961 or 41.78% due to lower enrollment • Adult Ed Tuition revenue increase of $46,622 or 2.25% due to increased enrollment • Spring Tuition revenue decrease of $304,753 or 5.46% due to lower enrollment • Student Fees revenue decrease of $163,128 or 14.09% due to the elimination of the instructional materials fee • Property tax revenue increase of $375,025 or 5.24% due to timing of tax payments • Investment revenue decrease of $140,023 or 86.67% due to lower interest rate
Expenditures for FY14 increased from last year’s level by $293,700 or 1.17%. Notable changes in expenditures year over year include: • Ed Fund salaries increase of $229,374 or 1.67% • O&M salaries increase of $39,911 or 3.20% • Benefits increase of $467,633 or 13.68% due to increased claims • Supplies & materials decrease of $112,016 or 9.62% • Waivers decrease of $451,866 or 12.90% due to more accurate accounting for Adult Ed and Dual Enrollment waivers
AUXILIARY FUND The financial results for the total Auxiliary Fund reflect a decrease in revenue and a decrease in expenditures from last year. Revenue decreased $285,553 or 8.68% while expenditures decreased $115,593 or 3.74%.
The decrease in revenue of $285,553 is attributable to a $171,105 or 5.88% decrease in Bookstore revenues and a $122,384 or 36.28% decrease in student auxiliary revenue due to a change in tuition structure.
Expenditures are down $115,593 or 3.74%. Notable changes include an $8,951 or 3.16% increase in QC athletics expenses, an $82,173 or 3.52% decrease in Bookstore expenses, an $11,878 or 6.72% decrease in Student Life expenses due to a change in accounting procedures regarding bussing contracts, and a decrease of $16,393 or 24.69% in Ag program expenses.
The financial information on the following pages represents the major items of revenue and expenditures for the month ended March 31, 2014 for each of the appropriated funds.
April 17, 2014
REPORT OF FINANCIAL OPERATIONS OF THE COLLEGE FOR THE PERIOD ENDING MARCH 31, 2014
FISCAL YEAR 2014 FISCAL YEAR 2013 DIFFERENCE Current YTD Adjusted % Current YTD Adjusted % % $ Month Actual Budget Budget Month Actual Budget Budget YTD Actual YTD Actual Actual 75% thru Yr. 12 Months Realized Actual 75% thru Yr. 12 Months Realized 2014 / 2013 2014 / 2013 EDUCATION FUND REVENUE $ 1,471,584 $ 25,232,281 $ 32,450,149 77.76% $ 1,532,640 $ 25,434,429 $ 31,551,446 80.61% -0.79% $ (202,148) EXPENDITURES $ 2,451,225 $ 22,318,380 $ 32,541,515 68.58% $ 2,438,069 $ 22,091,856 $ 32,361,604 68.27% 1.03% $ 226,524
OPERATIONS & MAINTENANCE FUND REVENUE $ 353,306 $ 3,241,201 $ 4,270,020 75.91% $ 344,875 $ 3,156,808 $ 4,521,078 69.82% 2.67% $ 84,393 EXPENDITURES $ 389,913 $ 3,080,770 $ 4,578,654 67.29% $ 310,887 $ 3,013,595 $ 4,330,884 69.58% 2.23% $ 67,175
TOTAL FOR EDUCATION AND OPERATIONS AND MAINTENANCE REVENUE $ 1,824,890 $ 28,473,482 $ 36,720,169 77.54% $ 1,877,515 $ 28,591,237 $ 36,072,524 79.26% -0.41% $ (117,755)
EXPENDITURES $ 2,841,138 $ 25,399,151 $ 37,120,169 68.42% $ 2,748,956 $ 25,105,451 $ 36,692,488 68.42% 1.17% $ 293,700
FISCAL YEAR 2014 FISCAL YEAR 2013 DIFFERENCE Current YTD Adjusted % Current YTD Adjusted % % $ Month Actual Budget Budget Month Actual Budget Budget YTD Actual YTD Actual Actual 75% thru Yr. 12 Months Realized Actual 75% thru Yr. 12 Months Realized 2014 / 2013 2014 / 2013 AUXILIARY FUND REVENUE $ 59,018 $ 3,005,959 $ 3,663,500 82.05% $ 42,797 $ 3,291,512 $ 3,922,900 83.91% -8.68% $ (285,553) EXPENDITURES $ 139,352 $ 2,978,323 $ 4,273,407 69.69% $ 173,113 $ 3,093,916 $ 3,922,900 78.87% -3.74% $ (115,593)
AUDIT REVENUE $ 69 $ 21,953 $ 36,219 60.61% $ (402) $ 63,329 $ 94,992 66.67% -65.33% $ (41,376) EXPENDITURES $ 1,500 $ 58,300 $ 60,000 97.17% $ 3,800 $ 73,462 $ 80,000 91.83% 0.00% $ (15,162)
LIABILITY, PROTECTION & SETTLEMENT FUND REVENUE $ 160,821 $ 1,409,792 $ 1,810,931 77.85% $ (7,116) $ 1,866,060 $ 2,769,370 67.38% -24.45% $ (456,268) EXPENDITURES $ 126,028 $ 1,784,808 $ 2,370,664 75.29% $ 217,759 $ 1,819,984 $ 3,383,477 53.79% -1.93% $ (35,176)
BOND & INTEREST FUNDS REVENUE $ 510,222 $ 4,722,983 $ 6,172,555 76.52% $ - $ 3,611,616 $ 5,456,825 66.19% 30.77% $ 1,111,367 EXPENDITURES $ 81,954 $ 5,936,271 $ 6,172,555 96.17% $ 177,171 $ 5,414,004 $ 5,456,825 99.22% 9.65% $ 522,267
WORKING CASH FUND REVENUE $ 5,557 $ 47,603 $ 5,000 952.07% $ 28,241 $ 263,420 $ 300,000 87.81% -81.93% $ (215,817)
OPERATION & MAINTENANCE RESTRICTED FUNDS REVENUE $ 157,471 $ 2,030,188 $ 3,338,000 60.82% $ 10,598 $ 1,477,664 $ 23,540,000 6.28% 37.39% $ 552,524 EXPENDITURES $ 191,916 $ 3,725,494 $ 15,736,968 23.67% $ 2,094,844 $ 8,950,037 $ 18,307,317 48.89% -58.37% $ (5,224,543)
RESTRICTED FUNDS REVENUE $ 302,768 $ 12,279,292 $ 19,439,163 63.17% $ 462,037 $ 13,712,307 $ 21,411,830 64.04% -10.45% $ (1,433,015) EXPENDITURES $ 622,042 $ 15,308,628 $ 19,439,163 78.75% $ 577,903 $ 16,061,250 $ 21,465,932 74.82% -4.69% $ (752,622)
1 April 17, 2014
EDUCATION FUND
FY 2014 FY 2013 Revenue Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Tuition - Fall $ 9,700 $ 6,049,167 $ 6,562,855 $ - $ 5,731,389 $ 5,972,975 Tuition - Spring 44,475 5,276,360 6,333,795 39,897 5,581,113 5,746,483 Tuition - Summer - 119,782 922,322 - 205,742 898,447 Tuition - Adult Ed 214,049 2,122,201 3,222,986 324,844 2,075,579 2,713,294 Student Fees 27,287 994,817 816,580 23,716 1,157,945 1,321,489 State Funding 568,485 5,116,804 6,260,115 576,880 5,191,916 6,812,644 Property Taxes 565,931 4,975,027 7,151,050 485,880 4,679,633 6,753,254 Sales & Service 21,811 447,664 670,746 49,221 536,700 598,260 Investment Income 2,528 21,534 24,500 14,719 161,557 250,000 Other Revenue 17,318 108,925 185,200 17,483 112,855 184,600 Uncollectible Tuition - - (100,000) - - (100,000) Contingency - - 400,000 - - 400,000 TOTAL $ 1,471,584 $ 25,232,281 $ 32,450,149 $ 1,532,640 $ 25,434,429 $ 31,551,446
FY 2014 FY 2013 Expenditures Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Salaries $ 1,705,113 $ 13,964,356 $ 21,003,703 $ 1,660,236 $ 13,734,982 $ 20,591, 701 Benefits 365,662 3,485,685 3,943,152 256,470 3,041,087 3,833,679 Contractual Services 28,891 656,704 1,052,512 41,912 612,388 1,362,597 Supplies & Materials 86,778 905,665 1,625,362 116,118 971,933 1,624,712 Conference & Meetings 19,809 130,338 299,122 18,885 145,246 314,815 Fixed Charges 4,485 43,432 16,435 164 10,348 22,900 Utilities - 1,500 10,588 - 2,892 5,500 Capital Outlay - 31,693 - - - - Waivers 231,877 3,050,883 4,000,000 337,459 3,502,749 4,015,000 Other Expenditures 8,610 48,124 65,641 6,825 70,231 65,200 Contingency - - 525,000 - - 525,500 TOTAL $ 2,451,225 $ 22,318,380 $ 32,541,515 $ 2,438,069 $ 22,091,856 $ 32,361,604
Education Fund Revenue Education Fund Expenditures (Dollars) (Dollars)
$16 $20
$18 $14 Millions Millions $16 $12 $14 $10 $12
$8 $10
$8 $6 $6 $4 $4 $2 $2
$0 $0 Student State Property All Other Salaries & Contract. Supp. & Conf. & All Other Tuition Waivers Fees Sources Taxes Revenue Benefits Services Materials Meetings Expend. FY2013 13,593,823 1,157,945 5,191,916 4,679,633 811,112 FY2013 16,776,069 612,388 971,933 145,246 3,502,749 83,471 FY2014 13,567,510 994,817 5,116,804 4,975,027 578,123 FY2014 17,450,041 656,704 905,665 130,338 3,050,883 124,749
2 April 17, 2014
OPERATIONS & MAINTENANCE FUND
FY 2014 FY 2013 Revenue Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Facilities Rental $ 9,220 $ 90,227 $ 122,640 $ 11,996 $ 100,282 $ 122,640 Parking Fee Revenues 1,361 103,707 85,000 10,600 83,625 85,000 ICCB Credit Hour Grants 51,971 467,742 564,188 52,240 470,156 627,724 Property Taxes 287,497 2,559,426 3,218,042 278,533 2,479,795 3,400,414 Other Revenue 3,257 20,099 30,150 (8,494) 22,950 35,300 Contingency - - 250,000 - - 250,000 TOTAL $ 353,306 $ 3,241,201 $ 4,270,020 $ 344,875 $ 3,156,808 $ 4,521,078
FY 2014 FY 2013 Expenditures Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Salaries $ 161,054 $ 1,287,373 $ 1,749,875 $ 142,151 $ 1,247,462 $ 1,717,222 Benefits 42,760 399,670 597,317 34,695 376,635 525,282 Contractual Services 45,865 288,593 477,820 26,521 330,389 462,834 Supplies & Materials 21,841 146,170 321,229 17,745 191,917 320,354 Conference & Meetings 793 2,463 28,098 518 2,381 30,170 Fixed Charges 12,654 114,663 186,960 12,179 138,192 160,172 Utilities 104,921 841,030 952,355 77,002 725,035 1,114,850 Capital Outlay ------Other Expenditures 25 808 - 76 1,584 - Contingency - - 265,000 - - - TOTAL $ 389,913 $ 3,080,770 $ 4,578,654 $ 310,887 $ 3,013,595 $ 4,330,884
Operations & Maintenance Fund Revenue Operations & Maintenance Fund Expenditures (Dollars) (Dollars)
$3,000 $1,800
$1,600
$2,500 Thousands Thousands $1,400
$2,000 $1,200
$1,000 $1,500 $800
$1,000 $600
$400 $500 $200
$0 $0 Parking Salaries Supplies Facilities State Property All Other Contract. All Other Fee & & Utilities Rental Sources Taxes Revenue Services Expend. Revenue Benefits Materials FY2013 100,282 83,625 470,156 2,479,795 22,950 FY 2013 1,624,097 330,389 191,917 725,035 142,157 FY2014 90,227 103,707 467,742 2,559,426 20,099 FY 2014 1,687,043 288,593 146,170 841,030 117,934
3 April 17, 2014
AUXILIARY FUND
FY 2014 FY 2013 Revenue Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Bookstore - QC $ 29,733 $ 2,347,881 $ 2,715,050 $ 30,991 $ 2,508,363 $ 2,795,050 Bookstore - EC 7,147 389,111 399,200 5,153 399,734 428,850 Food Service - QC 1,285 7,443 11,500 1,380 8,770 12,000 Vending - QC 3,152 22,763 33,750 3,669 30,384 25,000 Student Auxiliary Fees 663 214,931 250,000 1,190 337,315 405,000 Other Revenue 17,038 23,830 4,000 414 6,946 7,000 Contingency - - 250,000 - - 250,000 TOTAL $ 59,018 $ 3,005,959 $ 3,663,500 $ 42,797 $ 3,291,512 $ 3,922,900
FY 2014 FY 2013 Current Adjusted Current Adjusted Expenditures YTD Actual YTD Actual Month Actual Budget Month Actual Budget Bookstore - QC $ 35,422 $ 1,923,501 $ 2,242,806 $ 32,720 $ 2,006,535 $ 2,271,671 Bookstore - EC 9,828 330,990 352,897 8,208 330,129 365,809 Athletics - QC 34,028 274,491 379,443 44,975 283,442 391,111 Athletics - EC 12,685 115,802 145,786 12,279 115,968 139,176 Student Life 15,055 164,776 228,286 11,012 176,654 223,924 Ag Programs - EC 7,341 50,014 83,150 22,565 66,407 75,750 Other Expenditures 24,993 118,749 581,039 41,354 114,781 205,459 Contingency - - 260,000 - - 250,000 TOTAL $ 139,352 $ 2,978,323 $ 4,273,407 $ 173,113 $ 3,093,916 $ 3,922,900
Auxiliary Fund Revenue Auxiliary Fund Expenditures (Dollars) (Dollars)
$3,000 $2,500
$2,500 $2,000 Thousands Thousands
$2,000 $1,500
$1,500
$1,000 $1,000
$500 $500
$0 $0 QC EC Student All Other Ag All Other Bookstore Athletics Student Life Bookstore Bookstore Aux. Fees Revenue Programs Expend. FY 2013 2,508,363 399,734 337,315 46,100 FY 2013 2,336,664 399,410 176,654 66,407 114,781 FY 2014 2,347,881 389,111 214,931 54,036 FY 2014 2,254,491 390,293 164,776 50,014 118,749
4 April 17, 2014
AUDIT FUND
FY 2014 FY2013 Revenue Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget TOTAL $ 69 $ 21,953 $ 36,219 $ (402) $ 63,329 $ 94,992
FY 2014 FY 2013 Expenditures Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget TOTAL $ 1,500 $ 58,300 $ 60,000 $ 3,800 $ 73,462 $ 80,000
LIABILITY, PROTECTION AND SETTLEMENT FUND
FY 2014 FY2013 Revenue Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget TOTAL $ 160,821 $ 1,409,792 $ 1,810,931 $ (7,116) $ 1,866,060 $ 2,769,370
FY 2014 FY2013 Expenditures Current Adjusted Current Adjusted YTD Actual YTD Actual Month Actual Budget Month Actual Budget Salaries & Other Benefits $ 56,328 $ 731,684 $ 1,027,729 $ 83,326 $ 716,248 $ 1,080,016 Unemployment - 31,662 30,000 - 44,776 25,000 Worker's Compensation 14,042 157,361 240,000 19,206 152,071 250,000 Medicare Expense 25,505 226,067 300,000 71,942 223,262 300,000 FICA Expense 5,567 52,460 100,000 18,075 61,146 100,000 Insurance (General) 1,879 316,673 355,000 6,040 334,599 450,000 Legal Services 7,389 43,516 116,000 13,117 87,848 107,250 Other Expenditures 15,318 225,385 201,935 6,053 200,034 1,071,211 Contingency ------TOTAL $ 126,028 $ 1,784,808 $ 2,370,664 $ 217,759 $ 1,819,984 $ 3,383,477
Audit Fund Liability, Protection & Settlement Fund (Dollars) (Dollars)
$80 $2,000 $70 $1,800 $1,600 $60 $1,400 $50
Thousands $1,200 Thousands $40 $1,000 $30 $800 $600 $20 $400 $10 $200 $0 $0 Revenue Expenditures Revenue Salaries & Benefits All Other Expend. FY 2013 63,329 73,462 FY 2013 1,866,060 1,197,503 622,481 FY 2014 21,953 58,300 FY 2014 1,409,792 1,199,234 585,574
5 April 17, 2014
BOND & INTEREST FUNDS
FY 2014 FY 2013 Current Adjusted Current Adjusted Revenue YTD Actual YTD Actual Month Actual Budget Month Actual Budget TOTAL $ 510,222 $ 4,722,983 $ 6,172,555 $ - $ 3,611,616 $ 5,456,825
FY 2014 FY 2013 Current Adjusted Current Adjusted Expenditures YTD Actual YTD Actual Month Actual Budget Month Actual Budget TOTAL $ 81,954 $ 5,936,271 $ 6,172,555 $ 177,171 $ 5,414,004 $ 5,456,825
WORKING CASH FUND
FY 2014 FY2013 Current Adjusted Current Adjusted Revenue YTD Actual YTD Actual Month Actual Budget Month Actual Budget Investment Income $ 5,557 $ 47,603 $ 5,000 $ 28,241 $ 263,420 $ 300,000
Bond & Interest and Working Cash Funds (Dollars)
$7,000
$6,000 Thousands $5,000
$4,000
$3,000
$2,000
$1,000
$0 Bond & Interest Revenue Bond & Interest Expenditures Working Cash Investment Income FY 2013 3,611,616 5,414,004 263,420 FY 2014 4,722,983 5,936,271 47,603
6 April 17, 2014
VEBA (Plan Year 10/1/13 - 9/30/14)
Plan Year 2014 Plan Year 2013 Current Month Current Month Revenue YTD Actual YTD Actual Actual Actual College Claim Funding 361,030 2,458,229 346,000 2,076,000 Grant Claim Funding 2 28,970 165,771 - - College Admin Funding 50,771 237,786 34,000 204,000 Employee Funding - Health 35,508 210,255 33,987 197,063 Employee Funding - Retirees 11,266 65,102 14,244 87,844 Employee Funding - Dental 6,491 39,631 6,602 36,990 Employee Funding - Vision 1,196 7,278 1,212 5,848 Interest Income 690 3,399 511 2,845 TOTAL 495,922 3,187,451 436,555 2,610,590
Plan Year 2014 Plan Year 2013 Current Month Current Month Expenses YTD Actual YTD Actual Actual Actual Medical Claims Paid 276,421 2,227,143 304,252.66 1,672,897 Prescription Claims Paid 116,125 569,334 78,736.71 490,664 Administrative Expenses 50,771 305,291 - 295,525 VEBA Claims Refunds (336) (9,355) - (1,163) VEBA Stop Loss Refunds - (7,472) - (178,950) TOTAL 442,981 3,084,941 382,989.37 2,278,974
VEBA Revenue VEBA Expenses
$3.0 $2.5 $2.5
Millions $2.0 Millions $2.0 $1.5 $1.5
$1.0 $1.0
$0.5 $0.5 $0.0 College Grant College Empl. Interest $0.0 Claim Claim Admin Medical Admin Claim Stop Loss Funding Income Rx Claims Funding Funding Funding Claims Expenses Refunds Refunds PY 2013 2,076,000 - 204,000 327,745 2,845 PY 2013 1,672,897 490,664 295,525 1,163 178,950 PY 2014 2,458,229 165,771 237,786 322,267 3,399 PY 2014 2,227,143 569,334 305,291 9,355 7,472
VEBA Funding & Claims Required vs. Average Actual Cash Balance
$2.5 $6.0
$5.0 Millions Millions $2.0
$4.0 $1.5 $3.0 $1.0 $2.0
$0.5 $1.0
$0.0 $0.0 PY 2014 PY 2013 PY 2012 PY 2011 PY 2010 PY 2014 PY 2013 PY 2012 PY 2011 PY 2010 Total Funding 2,946,267 4,916,595 5,616,657 5,094,841 4,244,618 Excess 577,111 783,950 736,549 990,917 995,633 Claims Paid 2,779,650 4,674,233 5,329,173 4,632,020 3,739,253 Required 1,219,619 1,141,704 1,073,510 1,004,198 1,075,236
Note 1: Data shown represents plan years running October through September. Note 2: Grant Claim Funding not tracked until Plan Year 2014.
7 April 17, 2014
RESTRICTED OPERATIONS & MAINTENANCE FUND
Revenue for the month: Current Month Actual YTD Actual TOTAL REVENUE $ 157,471 $ 2,030,188
Expenditures for the month: Total Project Fund Number Encumbered Project Budget % Spent Complete Activity Protection, Health & Safety Projects FY11 Electrical Feed Replacement - QC 731101 - 136,866 136,866 100% X FY11 Elevator Upgrades - QC & EC - Phase I 731102 - 335,225 335,225 100% X FY11 Elevator Upgrades - QC & EC - Phase II 731102 - 407,792 407,792 100% X FY11 Elevator Upgrades - QC - Phase III 731102 - - 243,382 0% FY11 Water Main Feed Renovation - EC 731103 - 53,626 57,200 94% FY11 Stairwell & Flooring Upgrades - QC 731104 - 119,140 182,400 65% FY11 Boiler/Chiller Mechanical Renovations 731105 - 315,197 315,197 100% X FY12 AHU-120 Replacement - QC 731201 - 164,097 283,000 58% X FY12 Bldg A Lower Level RTU Replacement - EC 731202 - 155,238 177,910 87% FY12 Interior/Exterior Lighting Upgrades - EC 731203 - 311,890 311,890 100% X FY12 Yard Hydrant Replacement - EC 731204 - 32,280 34,100 95% FY12 Classroom/Office HVAC Upgrade - EC 731205 - 149,564 168,695 89% FY12 Pool HVAC Replacement - QC 731206 - 272,495 449,900 61% FY12 Automotive Shop HVAC Upgrades - EC 731207 - 133,188 161,110 83% FY12 Stairwell Asbestos Abatement - QC 731208 - 50,539 48,439 104% X FY12 Bldg 1 Curtain Wall - QC 731209 - 18,207 304,800 6% FY13 EC Sanitary Sewer 731301 - 225,973 214,247 105% X FY13 EC Fire Alarm Upgrades 731302 - 625,587 751,100 83% FY13 QC Building 3 HVAC Upgrades 3 731303 - 76,402 76,402 100% Note 3 FY13 EC IT and CEC Cooling System Upgrade 731304 - 30,790 38,600 80% FY14 Outreach Center Elevator 731401 - 17,655 338,100 5% FY14 QC Emergency Power Generation 731402 - 2,250 565,800 0% FY14 Bldg A Upper Level RTU Replacement - EC 731403 - 23,607 328,500 7% FY14 EC Roof Replacement 731404 - 500 450,000 0% FY14 QC Bldg 2 Entrance 731405 - 500 110,400 0% FY10 Fire Alarm System Upgrade - QC 7388 - 1,431,859 1,431,859 100% X PHS Contingency 7890 - 73,116 534,729 NA Protection, Health & Safety Projects Totals $ - $ 5,163,583 $ 8,457,644
Excess Protection, Health & Safety Projects Excess PHS: QC Library Elevator 741301 - 30,613 581,600 5% Excess PHS: EC Building B Bridge Replacement 741302 - - 228,800 0% Excess Protection, Health & Safety Projects Totals $ - $ 30,613 $ 810,400
Local Projects EC Building B Bridge Replacement 781401 - 16,763 97,358 17% QC ITS Office Relocation 1, 4 781402 - 29,034 400,000 7% QC Student Life Relocation 781403 - 21,235 23,000 92% QC Softball Field Relocation 781404 - 8,878 13,000 68% QC Facilities Local Refresh 1 7821 - 270,779 282,203 96% EC Facilities Local Refresh 1 7822 - 126,678 242,036 52% EC Furniture and Equipment 1 7823 - 42,522 48,918 87% Architect Fees - Special Projects 1 7884 - 71,189 103,943 68% Emergency Contingency 7805 - 2,795 340,362 NA Interest Revenue Earned 2 7805 - (17,313) - NA Local Projects Totals $ - $ 572,561 $ 1,550,818
Surplus Operating Funds EC Instructional Equipment 791202 - 23,895 45,000 53% QC Instructional Equipment 791203 - 90,870 90,690 100% X Pool Vehicle Purchases 791205 - 149,557 149,557 100% X EC B125 Remodel 791401 - - 25,000 0% Surplus Operating Funds 790000 - - 1,770,901 NA Local Surplus Operating Funds $ - $ 264,322 $ 2,081,148
Note 1: Budget is estimated and subject to change Note 2: Represents interest revenue earned during the current fiscal year, which offsets expenditure activity during the fiscal year Note 3: Project on hold indefinitely. $581,600 allocated to 741301 and $228,800 allocated to 741302 with excess to 7890 Note 4: Budget includes FY13 operating fund surplus of $321,449. Remaining $78,551 will be funded by local project funds 8 April 17, 2014
RESTRICTED OPERATIONS & MAINTENANCE FUND
Expenditures for the month: Fund Total Project 2010 Bond Other Funding Total Project % Encumbered Complete Number Activity Funds Sources Budget Spent 2010 Bond Projects ($20 Million) 1 QC1 Student Services Addition 7601 - 3,957,016 3,957,206 - 3,957,206 100% X QC1 2nd Floor Business Office 2 7602 - 525,075 335,075 190,000 525,075 100% X District Restroom Remodel - Phase I 7603 - 427,329 427,329 - 427,329 100% X District Restroom Remodel - Phase II 7603 - 458,815 458,815 - 458,815 100% X District Restroom Remodel - Phase III 9 7603 - 89,615 176,545 3,011 179,556 50% District Outdoor Signage 7604 - 294,195 500,000 - 500,000 59% District Faculty Offices 7605 - 143,719 143,719 - 143,719 100% X QC1 Auditorium 7606 - 535,185 535,185 - 535,185 100% X East Campus Auditorium 7607 - 533,977 533,977 - 533,977 100% X QC2 Bldg Addition 3 7608 - 4,069,067 2,881,437 1,187,630 4,069,067 100% X District Wind Turbine 7609 - 13,309 13,309 - 13,309 100% X QC1 Stairwell Upgrades 7610 - 48,365 48,365 - 48,365 100% X Desktop Refresh FY11-FY13 7611 - 683,487 683,487 - 683,487 100% X Printer Refresh FY11-FY13 7612 - 73,348 73,348 - 73,348 100% X Projector Refresh FY11-FY13 7613 - 167,089 167,089 - 167,089 100% X Banner Expansion 5 7614 - 542,695 - 553,415 553,415 98% Technology Infrastructure Refresh FY11-FY13 7615 - 795,793 810,743 - 810,743 98% ITS Projects FY11-FY13 7616 - 769,333 769,333 - 769,333 100% X Instructional Refresh 7617 - 396,206 421,026 - 421,026 94% QC Library Renovations 9 7618 6,480 51,249 800,000 40,000 840,000 6% District Street & Parking Repairs - Phase I 7619 - 559,752 559,752 - 559,752 100% X District Street & Parking Repairs - Phase II 7619 - 694,952 694,952 - 694,952 100% X District Street & Parking Repairs - Phase III 7619 - 442,149 579,596 - 579,596 76% District Wellness Facilities Update 7620 - 31,165 1,031,165 - 1,031,165 3% EC Science Lab Remodel 10 7621 - 2,820,054 3,010,451 - 3,010,451 94% EC Library Entrance 7622 - - 50,000 - 50,000 0% EC Lab Remodel 7623 - - 100,000 - 100,000 0% FY10 Bond Issuance Costs 7895 - 238,097 238,097 - 238,097 NA Interest Revenue Earned 6 8 7895 - (685,679) 0 642,668 642,668 NA 2010 Bond Projects Totals $ 6, 480 $ 18,675,357 $ 20,000,000 $ 2,616,724 $ 22,616,724
2012 Bond Projects ($20 Million) 1 QC Health Sciences Building 771301 - 867,130 14,900,000 285,000 15,185,000 6% Master Plan 771302 - 258,977 292,600 - 292,600 89% EC Welding and Skilled Trades Center 771303 - 237,256 3,500,000 - 3,500,000 7% QC Massage Therapy Remodel 771304 - - 100,000 - 100,000 0% East Campus Ring Road 771305 17,283 620,000 620,000 3% East Campus Facility Expansion TBD - - 587,400 - 587,400 0%
Interest Revenue Earned 6 7894 - (69,673) - (69,673) (69,673) NA
2012 Bond Projects Totals $ - $ 1,310,972 $ 20,000,000 $ 215,327 $ 20,215,327
Future Bond Issuance Veterinary Technician Center 771501 - 17,075 - - - NA
State & Locally Funded Projects East Campus Parking Lot 4 7893 - 195,128 - 279,130 $ 279,130 70% Adult Learning Center 711401 4,994 182,367 - 1,751,746 $ 1,751,746 10% State & Locally Funded Projects Totals $ - $ 195,128 $ - $ 279,130 $ 279,130
Leslie T. Anderson Vice President for Finance
Note 1: Budget is estimated and subject to change Note 2: Additional funding sources: $190,000 provided by lllinois Capital Development Board Note 3: Additional funding sources: $1,000,000 provided by Illinois Jobs Now!, $23,000 provided by MidAmerican Energy, $150,000 from Fund 7825 (EBS), $2,900 Note 4: Additional funding sources: $279,130 provided by lllinois Capital Development Board Note 5: Banner software purchased with interest earnings on 2010 Bonds Note 6: Includes net interest earnings on debt certificates as well as monthly interest income Note 7: Adding funding sources: $285,000 provided by ICCB Note 8: "Other Funding Sources" column shown net of interest amounts transferred to other funds Note 9: Additional funding source: Interest transferred from 7895 Note 10: Additional funding sources: $100,000 provided by DCEO. Includes expenses covered by this grant (210273).
9 BLACK HAWK COLLEGE April 17, 2014 RESTRICTED PURPOSE FUND GRANT EXPENDITURE ACTIVITY FOR THE PERIOD ENDING MARCH 31, 2014
Current Cumulative Budget Activity Activity State Sources: Illinois Community College Board State Program Improvement $ 6,085 $ 19,766 $ 20,882 Early School Leaver 6,065 55,416 74,451 Dual Credit Enhancement Grant (10/1/13 - 6/30/14) 152 1,824 10,000 Health Science Center Grant - - 285,000 IDOT Highway Construction Careers Training Program 47,432 65,213 300,000 3 Adult Education - Basic 13,531 152,074 210,423 Adult Education - Public Assistance 6,698 71,027 95,053 Adult Education - Performance 16,734 144,641 202,076 Illinois State Board of Education Truants' Alternative Education 13,993 118,351 167,538 Growing Ag Science Teachers (2/20/14 - 8/31/14) - - 14,000 Illinois Coalition for Immigrant and Refugee Rights The New Americans Initiative Training 1,019 7,599 18,132 Secretary of State FY14 Adult Volunteer Literacy 5,370 41,011 59,000 FY14 Family Literacy/Moline Center 2,761 19,885 35,000 FY14 Family Literacy/Church of Peace Upper Division 3,035 21,804 35,000 FY14 Family Literacy/Church of Peace Lower Division 2,942 22,668 35,000 Department of Commerce and Economic Opportunity Small Business Dev. Center & Int'l Trade Center State Grant 01/01/14 - 12/31/14 6,058 18,198 80,000 Procurement Technical Assistance Center 07/01/13 - 06/30/14 3,199 28,978 39,000 Grant Program Mgmt 01 - Science Lab Remodel (EC) 100,000 100,000 100,000 Employer Training Investment Program / Multi - Company Program (Small - Midsize Company - - 152,000 Illinois State Financial Aid Illinois Student Assistance Commission - MAP (1,080) 730,599 750,000 1 Illinois Veterans Grant (774) - - 4
Dept. of Vocational Rehabilitation 285 46,153 46,153 2 Illinois National Guard (1,380) - - 4 Policeman/Fireman Survivor Grant - - - 2 MIA/POW (1,955) - - 4
Current Cumulative Budget Activity Activity Cash Match Funds: Small Business Dev. Center & Int'l. Trade Center - State Grant 01/01/14 - 12/31/14 4,828 13,190 77,500 Small Business Dev. Center & Int'l. Trade Center - Federal Grant 01/01/14 - 12/31/14 6,389 15,001 77,500 Procurement Technical Assistance Center 4,216 38,361 55,500 Employer Training Investment Program / Multi - Company Program - - 138,637 1 Award amount is estimated based on current activity
2 Award amount is currently unavailable or official award documents have not yet been received
3 Award originally State and Federal split, however ICCB recently indicated grant may be 100% State funded
4 No funds appropriated in the current year
10 BLACK HAWK COLLEGE April 17, 2014 RESTRICTED PURPOSE FUND GRANT EXPENDITURE ACTIVITY FOR THE PERIOD ENDING MARCH 31, 2014
Current Cumulative Budget Activity Activity Federal Sources: Department of Education Strengthening Institutions 10/1/2013 - 09/30/2014 $ 22,412 $ 343,596 $ 561,989
PELL 13,404 7,682,228 8,000,000 1 College Work Study 21,030 121,994 112,478 SEOG (450) 142,950 143,400
Direct Loans 202,184 3,090,886 3,500,000 1 Adult Education Federal Basic 3,528 123,236 188,573 EL/Civics 2,844 22,243 34,524 Carl Perkins Grant 21,053 203,847 276,727 Student Support Services 09/01/13 - 8/31/14 4,967 216,573 305,881 Adult Education & Family Literacy - ICAPS (1,380) 5,000 5,000 Career & Technical Education - ICAPS 500 4,244 5,000 Local Programs of Study Implementation 72 502 5,000 Department of Labor Workforce Investment Act - Training for Employment and Academic Mastery 7,612 49,529 75,600 2
ESL for Seaford Employees 1,309 15,727 19,019 1 Department of Health and Human Services Refugee Social Services 2,912 25,098 42,063 2
Veterans' Administration Rehabilitation 1,074 42,813 42,813 2 Department of Transportation IDOT Highway Construction Careers Training Program - - - 3 Department of Defense Procurement Technical Assistance Center 07/01/13 - 06/30/14 2,868 26,110 35,000 Small Business Administration Small Business Dev. Center & Int'l Trade Center Federal Grant 01/01/14 - 12/31/14 5,254 19,585 80,000 Department of Veterans' Affairs - GI Bill 5,555 141,996 141,996 2 1 Award amount is estimated based on current activity
2 Award amount is currently unavailable or official award documents have not yet been received
3 Award originally State and Federal split, however ICCB recently indicated grant may be 100% State funded
Restricted Purpose Funding Source Analysis
Match 1% State 12%
Federal 87%
11 April 17, 2014
Reconciling Bank Account Bank Yield Maturity Book Balance Items Balance Quad City Bank & Trust, Moline 0.50% On Demand Education Fund $ 5,699,210 $ (296,413) $ 5,402,796 US Bank 0.017% On Demand Operations and Maintenance Quad City Bank & Trust, Moline 0.50% On Demand 570,788 24,812 595,600 Auxiliary Fund Quad City Bank & Trust, Moline 0.50% On Demand (65,084) 162,872 97,787 Payroll Quad City Bank & Trust, Moline 0.50% On Demand (73,140) 90,615 17,475 Subtotal Operating & Auxiliary Funds $ 6,131,774 $ (18,117) $ 6,113,658
Audit Fund Quad City Bank & Trust, Moline 0.50% On Demand $ 161,713 $ - $ 161,713 Liability, Protection & Settlement Quad City Bank & Trust, Moline 0.50% On Demand 1,426,369 1,867 1,428,236 Restricted Funds Quad City Bank & Trust, Moline 0.00% On Demand 545,171 29,965 575,136 Subtotal Restricted Funds $ 2,133,253 $ 31,832 $ 2,165,085
2012 Bond Proceeds Quad City Bank & Trust, Moline 0.50% On Demand $ 18,714,325 $ - $ 18,714,325 2012 Bond and Interest Quad City Bank & Trust, Moline 0.50% On Demand 361,935 - 361,935 2010 Bond and Interest Quad City Bank & Trust, Moline 0.50% On Demand 160,568 - 160,568 2010 Bond Proceeds Quad City Bank & Trust, Moline 0.50% On Demand 1,661,739 - 1,661,739 Plant Funds - PHS & Local Projects Quad City Bank & Trust, Moline 0.50% On Demand 6,312,846 - 6,312,846 Subtotal Operations & Maintenance Restricted Funds $ 27,211,413 $ - $ 27,211,412
Working Cash Fund - Restricted $ 10,194,190 $ - $ 10,194,190 Quad City Bank & Trust, Moline 0.50% On Demand Working Cash Fund - Unrestricted 2,896,237 - 2,896,237 VEBA Insurance Fund Quad City Bank & Trust, Moline 0.50% On Demand 1,823,778 - 1,823,778 For Deposit Only Quad City Bank & Trust, Moline 0.50% On Demand - 9 9 Electronic Payments Quad City Bank & Trust, Moline 0.50% On Demand - 199,418 199,418 Section 125 Quad City Bank & Trust, Moline 0.50% On Demand 35,772 - 35,772 Subtotal Other Funds $ 14,949,977 $ 199,427 $ 15,149,404
Total Cash Position $ 50,426,417 $ 213,142 $ 50,639,559
Interest vs. Non-Interest Bearing Deposits
$70
$60 Millions
$50
$40
$30
$20
$10
$- October November December January February March Interest $59,922,685 $54,941,165 $52,980,010 $52,871,002 $51,712,419 $50,064,423 Non-Interest $1,209,996 $608,734 $1,450,101 $1,070,657 $1,184,227 $575,136
12 BLACK HAWK COLLEGE STATE MONIES RECAP FISCAL YEAR 2014 AS OF MARCH 31, 2014
Funds Funds Received to Months Description Agency Allocated Date Funds Available Funds Currently Due Outstanding Operating Funds - FY14 Base Operating (Ed Fund) ICCB $ 3,274,197 $ 1,909,948 $ 1,364,249 $ 545,699 FEB - MAR Base Operating (O&M Fund) ICCB 623,656 363,800 259,857 103,943 FEB - MAR Equalization ICCB 3,264,676 1,632,338 1,632,338 816,169 JAN - MAR Career & Tech Ed. ICCB 282,946 141,473 141,473 70,736 JAN - MAR Total Operating Funds $ 7,445,475 $ 4,047,559 $ 3,397,916 $ 1,536,548 Restricted Funds - FY14 Adult Education - State Basic ICCB 210,423 122,747 87,676 35,071 FEB - MAR Adult Education - Performance ICCB 202,076 117,878 84,198 33,679 FEB - MAR Adult Education - Public Assistance ICCB 95,053 55,448 39,605 15,842 FEB - MAR Program Improvement ICCB 20,882 20,882 - - NONE Early School Leaver ICCB 74,451 74,451 - - NONE Dual Credit Enhancement Grant (10/1/13 - 6/30/14) ICCB 10,000 10,000 - - NONE Health Science Center Grant ICCB 285,000 - 285,000 - NONE IDOT Highway Construction Careers Training Program (NOTE 5 ICCB 300,000 - 300,000 65,213 DEC - MAR The New Americans Initiative ICCRR 18,132 37 18,095 7,599 SEPT - MAR Small Business Development Center (SBDC) 1/1/13-12/31/13 DCEO 40,000 22,987 17,013 17,013 JUL - DEC International Trade Center 1/1/13-12/31/13 DCEO 40,000 18,831 21,169 21,169 JUL - DEC Small Business Dev. Cntr. & Int. Trade Center 1/1/14-12/31/14 DCEO 80,000 - 80,000 18,198 JAN - MAR Procurement Technical Assistance Center DCEO 39,000 - 39,000 28,978 JULY - MAR Grant Management Program 01 (EC Science Lab Addn.) DCEO 100,000 100,000 - - NONE Employer Training Investment Program/Multi-Company Program DCEO 152,000 - 152,000 - NONE Optional Ed ISBE 167,538 83,770 83,768 34,581 FEB - MAR Growing Ag Science Teachers (2/20/14 - 8/31/14) ISBE 14,000 - 14,000 - NONE Literacy is for Everyone (LIFE) SOS 59,000 59,000 - - NONE Family Literacy SOS 105,000 105,000 - - NONE MAP ISAC 750,000 347,199 402,801 383,400 FEB - MAR Illinois Veterans Grant ISAC NONE - - 196,289 NONE Illinois National Guard ISAC NONE - - 62,301 NONE Department of Vocational Rehabilitation IDHS 46,153 43,399 2,754 2,754 FEB - MAR MIA/POW ILVA NONE - - 14,683 NONE Total Restricted Funds $ 2,808,708 $ 1,181,629 $ 1,627,079 $ 936,770 Grand Total $ 10,254,183 $ 5,229,187 $ 5,024,996 $ 2,473,318
NOTES: 1. ICCB funding is appropriated annually and accrued by the College monthly. 2. ISAC awards for student financial aid are accrued as amounts are credited to student accounts. 3. Months outstanding includes the current month's activity to date for those grants operating on a reimbursement basis. April 17,2014 4. $1,000,000 of fiscal year 2012 funding currently due from Illinois Jobs Now for Quad City location. 5. Awarded $300,000 from State and Federal funds; however currently ICCB reported all IDOT grant funds as state-funded with no anticipation of federal funds.
ICCB = Illinois Community College Board IDHS = Illinois Department of Human Services 13 ISAC = Illinois Student Assistance Commission ISBE = Illinois State Board of Education ILVA = Illinois Department of Veterans Affairs SOS = Illinois Secretary of State DCEO = Department of Commerce and Economic Opportunity
Black Hawk College Total Accounts Receivable: $ 1,713,279 Student A/R at a Glance # of Students with a Balance: 3,108 as of March 31, 2014 Average Balance: $ 786
Financial Aid by Term Aging of Receivables
$7.0 $465,140 $396,131 Millions $6.0 $5.0 $4.0
$3.0 $294,436 $2.0 $1.0 $227,991 $- Spring 2013 Fall 2013 Spring 2014 $329,580
Achievement Awards Pell Direct Loans Foundation/Local 0- 6 Months 6-12 Months 1-2 Years 2-3 Years 3+ Years
Spring '13 Fall '13 Spring '14 Spring '13 Fall '13 Spring '14 Total $ Refunds:$ 2,804,225 $ 2,745,600 $ 2,463,063 Cash/Check:$ 1,649,744 $ 2,392,603 $ 1,651,873 # of Refunds Processed: 2,809 3,306 2,717 Credit Card: 1,210,967 882,573 814,608 Average Refund:$ 987 $ 824 $ 906 Financial Aid:$ 6,218,298 $ 6,376,115 $ 5,700,430 Local Debt Recovery Offsets: - - $ 20,705
Tuition Revenue by Term Form of Payment
100% $8.0 90% Millions 80% $7.0 70% $6.0 60% $5.0 50% $4.0 40% 30% $3.0 20% $2.0 10% $1.0 0% Summer Fall Spring Summer Fall Spring $- 2012 2012 2013 2013 2013 2014 Summer Fall Spring Cash Check Credit Card FY2013 FY2014 E-Check Achievement Award Financial Aid Deferred Payment
Spring '13 Fall '13 Spring '14 Spring '13 Fall '13 Spring '14 # of Adult Ed Waivers 5,534 4,735 2,956 Total # of Waivers: 6,727 6,247 3,976 Adult Ed Waiver $$ 1,158,354 $ 1,215,496 $ 776,750 Tuition Waiver Fee $:$ - $ 61,526 $ 59,288
Residency by Term Waivers by Term
100% $2.5 90% Millions 80% $2.0 70% 60% $1.5 50% 40% $1.0 30% 20% 10% $0.5 0% Summer Fall Spring Summer Fall Spring $- 2012 2012 2013 2013 2013 2014 Spring Fall Spring Resident Online In-State Online Out-of-State 2013 2013 2014 Out-of-District Contiguous Counties Out-of-State Adult Ed Dual Credit Staff/Dependent International Veterans National Guard Senior Citizen East Campus Update Board of Trustees April 2014 Prepared by Chanda Dowell, VP of East Campus
Academic Programs
Dean Betsey Morthland will be offering two new health care certificates—Medical Coding Specialist and Medical Billing Specialist—at the Community Education Center (CEC) beginning Fall 2014. The programs are in a high growth area and will offer an alternative for individuals who do not want to work directly with patients. Four of the required classes are already offered as part of the Medical Assisting certificate so the three programs at the CEC will support each other. A health care information session is scheduled from 5-7 P.M., April 24, for potential students, instructors, and health care employers. The Mayors Day of Recognition for National Service program was held at the CEC on April 1, 2014. The event recognized AmeriCorps members and other volunteers who are helping to improve Kewanee and communities across the country. Mayor Bruce Tossell of Kewanee, other City of Kewanee officials and Dorothy Miaso, Executive Director of Literacy Volunteers of Illinois were on hand. David Harris spoke about how AmeriCorps volunteers are helping students pass the new GED test. An additional employee from Experience Works is being placed at the CEC. This will be the fifth individual in the past few years. Employees are older workers who meet income guidelines and are actually employees of the Experience Works organization. Our site has been popular because workers learn and go on to unsubsidized jobs (one is now the CEC evening receptionist). They are a great help in the public computer lab and the CEC in general.
Recruiting Hosted Spring Ag Visit Day. Over 100 prospective students and their parents visited campus and participated in the event. Participants had an opportunity to learn about college programs and services and meet with faculty and staff members as well as participate in college tours and advising and placement testing. Attended the Illinois and Midwest Horse Fair to recruit students for the equine and ag programs. Recruited at the Lincoln Trail Conference Scholastic Bowl Tournament held on campus February 22. Campus visits continue and we expect additional campus visits this spring as many were postponed due to challenging winter weather. Hosted the annual FFA appreciation breakfast on campus for local high school students. The event was sponsored by State Bank of Toulon on February 14. Held FYI night on March 4.
Facilities Working with SEDAC to investigate the opportunities for East Campus to participate in the Illinois Department of Commerce and Economic Opportunity’s Energy NOW Grant Program. Developed a project specification and received quotes from the Gordian Group through the NJRP cooperative purchasing organization to replace the library entrance. Working on specifications for a RFP to replace the pump and casing for the East Campus primary well. Placed egress maps and Emergency Response Guides in classrooms and public areas throughout campus. This was a joint project among facilities, the police, and the safety committee. Work continues on punch list items for HVAC upgrades, EC Alarm upgrade, and the science lab addition. Fixing an air leak in the wastewater treatment plant and another water leak in the Arena Annex.
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East Campus Update Board of Trustees April 2014 Prepared by Chanda Dowell, VP of East Campus
Postponed our last barrel racing event of the year due to an EHV-1 outbreak in the Midwest. Faculty and students are monitoring the outbreak and working with veterinarians to determine whether we will be able to reschedule the event as well as host a scheduled roping event.
Student Services and Activities Phi Theta Kappa hosted a week-long alcohol awareness campaign to raise awareness of the risks associated with binge drinking, underage drinking, and substance abuse. Students were treated to virgin daiquiris during the lunch hour and Phi Theta Kappa members spoke to students about having a safe spring break. Science Club members volunteered their time and energy during spring break week to help host the Science Department’s annual Science Fest. Science Fest highlights degree and career choices within the sciences and how to achieve those goals through Black Hawk College for area juniors and seniors in high school. Over 125 local youth participated in the all-day event and were treated to science and math-based experiments and exercises—including explosive chemistry demonstrations and biology-based lab experiments. Science Fest was hosted on “Pi Day” (3/14) so students were treated to pi-related math activities including Pi Sudoku while munching on pie. On Wednesday, April 16, the East Campus SGA is sponsoring Live Band Karaoke. Students can munch on lunch, dance, and sing along to a live band. East Campus students have been invited to attend a strategic planning student focus group. Miles Nettles was All Region Tournament First Team and Torrance Evans was All Region and All Conference in East Campus men’s basketball.
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Marketing and Public Relations Report April 2014 Prepared by John Meineke, Director of Marketing and Public Relations
• ICCTA nominations were submitted in March for Outstanding Full-Time Faculty, Outstanding Part-Time Faculty and the Paul Simon Student Essay Contest. Nominees include: o Outstanding Full-Time Faculty Member Award – Dan Hoge, East Campus o Outstanding Part-Time FacultyMember Award – Dr. Barb Greim, QC Campus o Paul Simon Student Essay Contest – Bryanne Trice, QC Campus Special thanks to Holly Smith, Dr. Lee Weimer, Dr. Barb Greim, Trustee Dorothy Beck, Dr. Jeffry Hawes, Doris Strand, Karen Mowers and Jimalee Driscoll for their hard work in completing these nominations. Three nominations were previously submitted in February bringing the total BHC nominations to six.
• We are pleased to announce the BHC Marketing and PR Department won five Service Industry Advertising (SIA) Awards at the 11th Annual SIA competition in the following categories: Gold Awards: o Logo/Letterhead Design – Hawk’s Hub QC Bookstore o Poster – “Not for Sale” Human Trafficking Merit Awards: o Social Media – Facebook post for parking tag awareness o Brochure – BHC Braves Golf Team brochure o Single Ad Newspaper Advertising – Seeking Students
• Preparation for numerous April events at the QC Campus occurred in March. Some of these include: o Adjunct Faculty Fair, April 1 o Health Sciences Center Groundbreaking, April 2 o Business Dept Business Bash, April 3 o QC Chamber Morning Network, April 16 o Retiree Coffee, April 24
• The Summer/Fall pre-enrollment advertising campaign concluded March 31. The enrollment campaign launched April 1 and will run through mid-August.
• There were more than 81,500 visits to the college home page in March. Page views totaled just over 250,000 for the month. Visits to our mobile site surged to a total of22,480. Interestingly, more than 200 mobile users dialed the Welcome Center from the mobile site. Facebook “likes” exceeded 2,600 in March with a total reach for the week of March 17 of more than 10,000 users.
• We continue to monitor more than 170,000 online news outlets and social media sites to capture the number of times the college is mentioned online and the value these mentions have in equivalent advertising dollars. The advertising value for March was $172,588, and we continue to realize more than $1 million per year in equivalent advertising (no cost) value from our PR efforts. We identified more than 18 million unique visitors who read content online featuring BHC during the month. Police Department Report 04-2014 Prepared by Chief Shawn Cisna
Daily Event Counts By Day of Week Table 1.
Table 1 represents activity the month of March 2014. BHC PD recorded 1,274 entries into the reports management system. These entries include incidents, arrests, calls for service, officer training and a variety of other officer daily activities. The chart below represents Daily Event Counts By Day of Week for March.
ADMINISTRATIVE
Hiring
Antonne (Tony) Maxison has accepted part-time officer position at the Quad City Campus. Tony brings campus police experience from his prior employment with Illinois Central College. All PD positions are now filled.
College for Kids
College for Kids traffic planning is in process for College for Kids. The event scheduled for July brings a significant amount of traffic onto the QC campus. Health Science Center construction will cause some minor changes in traffic flow regarding Lot #2 parking and Building #3 drop off points. The PD will have an abundance of staff on duty at strategic locations to provide traffic direction and pedestrian safety.
PARKING HANGTAGS
Sales
As of 4/3/2014 5,268 student hangtags have been sold since July 10, 2013 for the 2013-14 year.
TRAINING
Sergeant Matt Shipp successfully completed the 200 hour Transformation to Leadership - Effective Police Supervision training offered by the Illinois Law Enforcement Training and Standards Board with high academic honors.
Corporal Chris Fiems has completed First Line Supervisor eight week training class through Northwestern University School of Public Safety with high academic honors. ITS Update Board of Trustees
By: Jon Looney, Chief Information Officer
Help Desk: • The ITS Help Desk is now fully staffed with two full time Technicians since mid-March. Our time to answer calls has decreased from an average of 16 seconds prior to 3-17-14 to average of 14 seconds after 3-17-14, which is the first day we became fully staffed in this area. We are monitoring this and other statistics to show continual improvement.
QC Internet Bandwidth: • Internet access at QC has been using both of the 100Mb circuits, since March 8, close to equally since the installation at QC Campus. ITS has been closely monitoring these statistics. The new circuit has provided additional capacity the QC area sites needed. In the graph below you can see that on the average day the QC area will spike up to 180Mb of traffic usage on the Inbound side. At the moment since the graphs spike and descend quickly it represents short periods of demand. Until these graphs even out we should not have to add additional bandwidth to this area.
myBlackHawk Improvements • ITS has worked with Marketing on improvements to myBlackHawk. Under utilized channels were removed from the portal and newer more useful channels were launched. The improvements have made myBlackHawk easier to navigate and more friendly. So far the customer response has been positive. I’d like to thank the Marketing department for their research, partnership and assistance with this project. • In an effort to provide additional redundancy for students, ITS has created a redundant authentication backend services. By doing this if myBlackHawk were to be down for maintenance or down unexpectedly for an extended period of time, Canvas would still be accessible. Please note in order for the redundant service to pick up human intervention is required as it is not automatic at this time. Prior to this newly created service Canvas would have been unavailable if myBH was down. BLDD Architects, Inc. 5183 Utica Ridge Road, Davenport, Iowa 52807 Phone: 563-359-5777
Black Hawk College Progress Meeting
Time: 10:00 am Date: Tuesday, March 11, 2014 Place: Black Hawk College
Purpose:
The purpose of this meeting is to review the progress of the all projects in planning, design, bidding, construction, and closeout.
Agenda:
1. PROJECTS IN PLANNING
a. East Campus Vet Tech Building i. Budget numbers were given to BHC on 3/10. ii. Design board will be delivered to Doug on Thursday prior to the board meeting. iii. BLDD’s proposal will be separated into two phases: Design (Schematic Design through Construction Documents) and Bidding/Construction Administration as the design work will be funded through separate sources.
b. Ring Road at East Campus i. Missman will provide a survey plat for land transfer. The plat will exclude the existing and future housing area.
c. East Campus Building B Lab Remodel i. A proposal for this design work has been sent to BHC.
d. Quad Cities Campus Building 1 Balcony Remodel i. A proposal for design work will be sent to BHC.
2. PROJECTS IN DESIGN
a. Building 2 Lab 214 Remodel BHC#731104-780103-58408-78, BLDD# 102UX18.402
1. Project will bid next month with additional scope. Casework option was sent to BHC for review. BLDD will provide update cost estimate this week. 2. Proposed project schedule: a. W 3/19/14 Out for Bid b. W 3/25/14 Pre-bid @ 10a.m c. M 3/31/14 Addendum #1 d. TH 4/3/14 Bid Opening e. TH 4/17/14 Board Approval f. Summer 2014 Construction.
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3. PROJECT IN BIDDING/PRE-CONSTRUCTION
a. Quad Cities Campus Building 1 Library Renovation BHC# 73120-780103-58408-78
i. Project funding – the project will be funded from three different sources: 1. PHS FY 2012, Project IX, Quad Cities Campus Building 1 Curtain Wall (BLDD # 115UX11.407) Replacement: a. Construction Budget: $255,000 b. Construction Bids: $143,121 c. A/E Fee: $23,800 d. Reimbursable allowance: $500 2. QCC Building 1 Library Elevator – funded through 2013 excess PHS a. Construction Budget: $491,900 b. Construction Bids: $224,554 c. A/E Fee: $40,000 d. Reimbursable allowance: $500 3. QCC Building 1 Library Renovation– bond funds a. Construction Estimate: $545,000 b. Construction Bids: $680,325+$16,500 (add alternate for acoustic wall panels) c. A/E Fee: $38,000 d. Reimbursable allowance: $500
Note that the BLDD has not received or reviewed the contractor’s schedule of values to verify that the breakdown between the three projects is accurate.
4. Overall project costs: a. Total construction estimate: $1,291,900 b. Total construction bids (includes alternate 1): $1,064,500 (Precision) c. Contingency will be increased for the elevator portion of the project due to the possibility of unforeseen conditions here. ii. Schedule: 1. F 3/7/14 Bids were received 2. Th 3/13/14 Board Approval 3. Summer 2014 Construction. 4. BHC will replace lights and ceiling tile in high ceilings over Spring Break. 5. Library furniture meetings began 3/10/14. Furniture bid package will be released at the end of March.
b. Quad Cities Campus IT Department Relocation Building 3 BHC# 781402-780103-58408-78, BLDD # 135UI07.400
i. Schedule: 1. TH 2/20/14 Board approval for General Trades and Mechanical packages. IT/Technology work had one bid and will be done by the College 2. M 3/3/14 Construction begins 3. F 6/13/14 Substantial Completion
ii. The project was bid out in separate packages. Updated project budget is as follows: 1. General Trades Work: $46,591 (CPI of the Midwest) 2. Mechanical Work: $61,700 (Pipco)
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3. A/E Fees: $33,249 4. Reimbursables: $500 5. BHC will act as the Coordinating and will perform the demolition, electrical, painting, IT, and flooring work as well as providing the acoustical ceiling tile. c. Quad Cities Campus Building 4 Elevator Upgrades BHC# 731102-780103-58408-78, BLDD # 102UX18.409
Project funding: 1. PHS FY 2011, Project II, Part A.5, Building 4 Elevator Upgrade at QCC a. Construction Budget: $90,000 (does not include contingency) b. Construction bids: $161,800 (CPI of the Midwest) c. Voluntary VE by GC: -$6,715 d. Revised Construction total: $155,085 e. Construction Contingency (10%): $15,500 f. A/E Fee: $9,900 g. ($249,947.93 remains from PHS FY 2011 Project II) h. Building 4 elevator will be partially funded through excess PHS. ii. Schedule: 1. TH 2/28/14 Bid were opened 2. TH 3/13/14 Board approval 3. Summer Construction ( May 19- Aug 8) d. East Campus Building B Bridge Replacement, BHC# 741302-780103-58408-78, BLDD # 135UX05.400 i. Project update: 1. Project budget – funded through 2013 excess PHS a. Construction Budget: $197,500 b. Bid results: CPI of the Midwest was the lowest bidder at $159,156. c. Construction Contingency: $15,900 d. A/E Fee: $9,500 e. Reimbursable allowance: $500 2. Project schedule: a. 2/20/14 Bids were received b. 3/13/14 Board approval c. Summer 2014 Construction. e. Outreach Center Elevator Upgrades, BHC# 731401-780103-58408-78, BLDD # 135UX15.400
Project funding: 1. PHS FY 2014, Project I, Building 4 Elevator Upgrade at QCC a. Construction Budget: $286,000 (does not include contingency) b. Construction bids: $401,791 c. Voluntary VE by GC: -$15,817 d. Revised Construction total: $385,974 e. Construction Contingency (10%): $38,600 f. A/E Fee: $23,000 g. Reimbursables: $500 h. Outreach elevators will be partially funded through excess PHS. ii. Schedule: 1. TH 2/28/14 Bid were opened 2. TH 3/13/14 Board approval 3. Summer Construction ( May 19- Aug 8)
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f. East Campus Building A Upper Level RTU Replacement , BHC# 731403-780103- 58408-78, BLDD # 135UX15.402
Project funding: 1. PHS FY 2014, Project III a. Construction Budget: $270,000 b. Construction bids: $160,500 c. Construction Contingency (10%): $16,000 d. A/E Fee: $30,000 ii. Schedule: 1. TH 2/28/14 Bid were opened 2. TH 3/13/14 Board approval 3. Summer Construction ( May 19- Aug 8)
4. PROJECTS UNDER CONSTRUCTION
a. Welding and Skilled Trades Center in Kewanee BHC# 771303-780104-58308-78 BLDD # 132UX05.400.
i. Project funding: 1. Construction Budget with all contingencies: $3,114,280 2. Bid Results: a. Hein Construciton was the low bidder with base bid and alternates 1 and 2: $2,904,200. 3. Soft Costs (including A/E Fees): $878,520 ii. Project Schedule: 1. Construction begins in Spring 2014 (Mid-March Target) and ends Winter 2014.
b. Quad Cities Campus Building 2 First Floor Toilet Renovations, BHC #7603-780104- 58408-78, BLDD # 135UI12.400
i. Construction Costs (CPI of the Midwest): $146,700 ii. Change Orders: $9,537.78 iii. A/E Fees $12,000 iv. Schedule: 1. Construction began December 16, 2013, complete early April. 2. Weekly construction meetings are held at 8:00 am on Tuesdays.
c. Phase 3 Parking and Roadways, BHC # 7619-780104-53411-78, BLDD # 135UX06.400
i. Project Schedule: 1. Work on both campuses is substantially complete. ii. Change Order and Contingency Update 1. Total Construction Cost: $435,367.35 a. QCC Cost: $240,165.90 b. EC Cost: $189,290.45 2. Contingency Allowance (10%): a. QCC Contingency: $24,607.69 b. EC Contingency: $18,929.05
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3. Contingency used to date: $-23,612 (QCC, includes a $29,412 credit for unused crushed stone ), $14,180 (EC) 4. A/E: $56,800. 5. Reimbursables (to date, includes printing): $1,973.36 (not to exceed $4,200) iii. Construction update: 1. Closeout documents have been received and final retainage payment will be sent to BHC.
d. QCC Building 3 Pool HVAC System Replacement, BHC # 731206-780103-58408-78, BLDD # 115UX11.405
i. Status: Project is under construction. ii. Change Order and Contingency Update 1. Construction Cost: $420,069 (after VE) 2. Contingency Allowance (5%): $21,003.45 3. Contingency used to date: $0 4. A/E: $37,000 5. Reimbursables (to date): $722.44 iii. Unit is set and controls are operational. A meeting was held on 3/11 to discuss outstanding HVAC issues. A balance report is needed.
5. PROJECT CLOSEOUT
a. Business Office Remodel, CDB # 810-004-006, BLDD #102UX19.400 i. All closeout documentation has been submitted to CDB for final closeout. ii. 9 month walkthrough was performed on October 16th. iii. It was noted on the walkthrough that the space was very humid during one week in the Summer. BLDD has verified this issue with Bob McChurch – the settings will need to be adjusted during the cooling season.
b. Science Lab Addition, BHC # 7621-780104-58308-19, BLDD # 115UX26.400 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $2,334,000.00 2. Contingency Allowance (8%): $186,720.00 3. Contingency used to date (through CO 25): $68,681 Still Current 4. A/E: $237,128.00 5. Reimbursables (to date): $14,965.07 iii. Project update: 1. On 2/17 Kewaunee & Shomo were on-site to make casework modifications/corrections in the field. BLDD was able to close the vast majority of punch list items 2/18 and KJWW also revisited the project that week and were able to close most of their items as well. Pay request #14 (currently being sent to BHC) will reduce retainage from 5% to a lump sum of $20,000 to cover remaining items and closeout will begin. 2. Post meeting note: Mechanical and balancing contractors will be on site on Thursday to finish the punch list items.
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c. East Campus Sanitary Sewer Improvement, BHC # 731301-780103-58208-78 , BLDD # 125UX18.400 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $ 179,770.00 2. Contingency used to date: $34,628.31 (includes $8,409.31 paid to Tri- City Electric for utility locate services and to a repair a 25-pair cable) 3. A/E: $15,500.00 4. Reimbursables (to date): $74.65 iii. Outstanding issues: 1. Contractor retainage has been reduced to $4,000 (to cover re- seeding). After seeding is complete closeout can begin. d. East Campus Auto Shop HVAC Upgrade, BHC # 731207-780103-58408-78, BLDD # 115UX11.403 i. Schedule: Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $136,100.00 2. Contingency used to date: $0.00 3. A/E: $10,000.00 4. Reimbursables (to date): $708.10 Update $720.02 – sent O + Ms to owner January 2014. iii. Closeout: Materials have been received and are being verified by BLDD. e. Phase 2 Elevator Modernization, BHC # 731102-780103-53411-78, BLDD # 102UX18.408 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Building 1: a. Base Bid: $197,237 b. Total Change Orders: $51,052.12 (includes $2,000 shaft patching credit). c. Total Construction Contract Sum to Date: $248,289.12 d. A/E fees: $16,000 2. Building 2: a. Base Bid: $140,463 b. VE: -$22,200 c. Total Change Orders: $4,122.33 d. Pending credit for shaft patching: -$490.50 e. Total Construction Contract Sum to Date: $122,385.33 f. A/E fees: $13,800 g. Reimbursables (both projects): $777.84 3. Closeout update: All closeout materials have been received from Swanson but there are some oustanding punch list items that need to be addressed before the final paperwork and pay request can be issued f. Expand East Campus Parking, CDB #810-004-007, BLDD # 115UX20.400 i. Project is Substantially Complete ii. Outstanding issues: 1. An RFP work is complete. BLDD will be submitting a final pay request. g. EC Fire Alarm Upgrades, BHC # 731302-780103-58408-78 , BLDD # 125UX28.400 i. Project is Substantially Complete
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ii. Change Order and Contingency Update 1. Construction Cost: $598,342.00 2. Contingency Allowance (5%): $29,917.10 3. Contingency used to date: $101,227 4. A/E: $66,500.00 5. Reimbursables (to date): $2,518.60 iii. Outstanding issues: 1. Punch list items are complete. 2. Smoke detectors in the kitchen have been changed out for heat detectors. h. EC HVAC Upgrades, multiple project numbers i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Contingency Overall: $34,675 (10%) iii. Overall project update: 1. Closeout documentation has been received from MSI. 2. Post meeting note: Mechanical and balancing contractors will be on site on Thursday to finish the punch list items.
iv. EC Bldg A - Lower Level RTU Replacement 1. Construction Cost: $157,600.00 2. Value Engineering: -$8,500.00 3. Contingency used to date: $0.00 4. A/E: $12,500.00 5. Reimbursables (to date): $1,080.40
v. EC Arena - Classroom/Office HVAC Upgrade 1. Construction Cost: $155,500.00 2. Value Engineering: -$12,050.00 3. Contingency used to date: $0.00 4. A/E: $9,500.00 5. Reimbursables (to date): $3,713.20
vi. EC Arena - Yard Hydrant Replacement 1. Construction Cost: $44,000 2. Value Engineering: -$18,000 3. Contingency used to date: $3,758.40 4. A/E: $4,200.00 5. Reimbursables (to date): $74.20
vii. EC Bldg A Split System 1. Construction Cost: $15,100.00 2. Contingency used to date: $0.00 3. A/E: $4,000.00 4. Reimbursables (to date): $0.00
viii. CEC (Kewanee) - Split Systems 1. Construction Cost: $13,100.00 2. Contingency used to date: $0.00 3. A/E: $2,000.00 4. Reimbursables (to date): $0.00
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6. FY 2014 PHS Projects
i. The following is a list of FY 2014 projects approved by the Board and listed by priority ($1,792,800 total): 1. QC Outreach Elevator Upgrades: $338,100 a. Summer 2014 construction. 2. QC Emergency Power Generation – West Side: $565,800 a. Summer 2015 construction. Project will need to be coordinated with the construction of Health Sciences. 3. EC Building A HVAC Upgrades: $328,500 a. Summer 2014 construction. 4. EC Building A Roof Replacement: $450,000 a. Summer 2015 construction. 5. QC Building 2 Entrance: $110,400 a. Summer 2015 construction. ii. Design work for the remaining projects may begin sooner than the Fall 2014. Doug has a list of FY 2015 PHS projects .
7. Other Business a. BLDD will follow up with GPE regarding the outstanding punch list items for the EC Lighting project. Items 6,7,14, and 15 from punch list have not been verified. A meeting will be set up on site to review outstanding issues. 8. The next meeting was scheduled for Tuesday, April 8, 2014 at 10:00 am.
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BLDD Architects, Inc. 5183 Utica Ridge Road, Davenport, Iowa 52807 Phone: 563-359-5777
Black Hawk College Progress Meeting
Time: 10:00 am Date: Tuesday, April 8, 2014 Place: Black Hawk College
Purpose:
The purpose of this meeting is to review the progress of the all projects in planning, design, bidding, construction, and closeout.
Agenda:
1. PROJECTS IN PLANNING
a. East Campus Vet Tech Building i. Meeting on Tuesday 4/8 to discuss program and scope reduction to bring project budget down from current estimates. Looking to have plan and massing revisions for board presentation at 4/17 meeting.
b. Ring Road at East Campus i. Schedule adjusted slightly due to harsh winter and need for additional site studies. Looking to have bids returned to allow for approval at June 19 Board meeting with construction starting in Mid July. This allows for all site surveys (Phase 1 Archaeological and Wetlands Study) to be completed and integrated into the design, as well as a completed review from IDOT completed before bids are taken to ensure all work scope required by those various entities is included in the bids.
c. East Campus Building B Lab Remodel i. The proposal for this design work has now been approved and BLDD will start the feasibility right away.
d. Quad Cities Campus Building 1 Balcony Remodel i. The budget for this project has been set at $500,000. The scope of work is as follows: 1. Renovation of west end of space (current TLC) to for Dr. Truit and 2 assistants. 2. Current IT and planning space (east end) will be converted to an HR suite. ii. A revised proposal for design work will be sent to BHC.
2. PROJECTS IN DESIGN
a. Building 2 Lab 214 Remodel BHC#731104-780103-58408-78, BLDD# 102UX18.402
1. Casework option was reviewed by BHC and project is moving forward.
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2. Project schedule: a. Review set will be emailed to Doug by Friday. b. W 4/16/14 Out for Bid c. T 4/22/14 Pre-bid @ 10a.m (Tent) d. M 4/28/14 Addendum #1 e. TH 5/1/14 Bid Opening f. Summer 2014 Construction.
3. PROJECT IN BIDDING/PRE-CONSTRUCTION
a. Quad Cities Campus Building 1 Library Renovation BHC# 73120-780103-58408-78
i. Project funding – the project will be funded from three different sources: 1. PHS FY 2012, Project IX, Quad Cities Campus Building 1 Curtain Wall (BLDD # 115UX11.407) Replacement: a. Construction Budget: $255,000 b. Construction Bids: $143,121 c. A/E Fee: $23,800 d. Reimbursable allowance: $500 2. QCC Building 1 Library Elevator – funded through 2013 excess PHS a. Construction Budget: $491,900 b. Construction Bids: $224,554 c. A/E Fee: $40,000 d. Reimbursable allowance: $500 3. QCC Building 1 Library Renovation– bond funds a. Construction Estimate: $545,000 b. Construction Bids: $680,325+$16,500 (add alternate for acoustic wall panels) c. A/E Fee: $38,000 d. Reimbursable allowance: $500
BLDD has asked for revised breakdowns. This must be received before the first pay request is processed.
4. Overall project costs: a. Total construction estimate: $1,291,900 b. Total construction bids (includes alternate 1): $1,064,500 (Precision) c. Contingency will be increased for the elevator portion of the project due to the possibility of unforeseen conditions here. ii. Schedule: 1. Pre-Construction meeting was held on 3/25. 2. First coordination meeting will be May 6th at 10:30 am. Meetings will occur weekly throughout construction. 3. Precision has started to send out shop drawings. 4. Library furniture meetings began 3/10/14. Furniture bid package will be released on April 9th.
b. Quad Cities Campus Building 4 Elevator Upgrades BHC# 731102-780103-58408-78, BLDD # 102UX18.409
Project funding: 1. PHS FY 2011, Project II, Part A.5, Building 4 Elevator Upgrade at QCC a. Construction Budget: $90,000 (does not include contingency) b. Construction bids: $161,800 (CPI of the Midwest)
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c. Voluntary VE by GC: -$6,715 d. Revised Construction total: $155,085 e. Construction Contingency (10%): $15,500 f. A/E Fee: $9,900 g. ($249,947.93 remains from PHS FY 2011 Project II) h. Building 4 elevator will be partially funded through excess PHS. ii. Schedule: 1. Pre-construction meeting was held on March 27th. 2. Delivery is scheduled for the second week of June and is scheduled to last 2-3 weeks. BLDD will confirm these dates with CPI. c. East Campus Building B Bridge Replacement, BHC# 741302-780103-58408-78, BLDD # 135UX05.400 i. Project update: 1. Project budget – funded through 2013 excess PHS a. Construction Budget: $197,500 b. Bid results: CPI of the Midwest was the lowest bidder at $159,156. c. Construction Contingency: $15,900 d. A/E Fee: $9,500 e. Reimbursable allowance: $500 2. Project schedule: a. Preconstruction Meeting with CPI of the Midwest will be on Wednesday, April 9th at 10am at East Campus Building 1 Conference Center. d. Outreach Center Elevator Upgrades, BHC# 731401-780103-58408-78, BLDD # 135UX15.400
Project funding: 1. PHS FY 2014, Project I, Building 4 Elevator Upgrade at QCC a. Construction Budget: $286,000 (does not include contingency) b. Construction bids: $401,791 c. Voluntary VE by GC: -$15,817 d. Revised Construction total: $385,974 e. Construction Contingency (10%): $38,600 f. A/E Fee: $23,000 g. Reimbursables: $500 h. Outreach elevators will be partially funded through excess PHS. ii. Schedule: 1. Pre-construction meeting was held on March 27th. 2. Construction is scheduled to start on June 6th. It is estimated that the work for each elevator will take 6-7 weeks. At least one elevator will be functional at all times. e. East Campus Building A Upper Level RTU Replacement , BHC# 731403-780103- 58408-78, BLDD # 135UX15.402 **Waiting on Second Copy of the Contract to be signed** Project funding: 1. PHS FY 2014, Project III a. Construction Budget: $270,000 b. Construction bids: $160,500 c. Construction Contingency (10%): $16,000 d. A/E Fee: $30,000 ii. Schedule: 1. A preconstruction meeting will be scheduled on East Campus.
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2. Summer Construction ( May 19- Aug 8)
4. PROJECTS UNDER CONSTRUCTION
a. Welding and Skilled Trades Center in Kewanee BHC# 771303-780104-58308-78 BLDD # 132UX05.400.
i. Project funding: 1. Construction Budget with all contingencies: $3,114,280 2. Bid Results: a. Hein Construction was the low bidder with base bid and alternates 1 and 2: $2,904,200. 3. Soft Costs (including A/E Fees): $878,520 ii. Project Schedule: 1. Currently reviewing shop drawings as contractor looks to mobilize and be on site ASAP now that weather has broken. First coordination meeting is currently planned for Thursday of this week 4/10.
b. Quad Cities Campus IT Department Relocation Building 3 BHC# 781402-780103-58408-78, BLDD # 135UI07.400
i. Schedule: 1. TH 2/20/14 Board approval for General Trades and Mechanical packages. IT/Technology work had one bid and will be done by the College 2. General trades will be back on site on 4/21 to allow for electrical infrastructure to be completed. 3. Weekly coordination meetings are being held on Tuesdays at 9:30 am. 4. F 6/13/14 Substantial Completion ii. The project was bid out in separate packages. Updated project budget is as follows: 1. General Trades Work: $46,591 (CPI of the Midwest) 2. Mechanical Work: $61,700 (Pipco) 3. A/E Fees: $33,249 4. Reimbursable allowance: $500 5. BHC will act as the Coordinating and will perform the demolition, electrical, painting, IT, and flooring work as well as providing the acoustical ceiling tile.
c. Quad Cities Campus Building 2 First Floor Toilet Renovations, BHC #7603-780104- 58408-78, BLDD # 135UI12.400
i. Construction Costs (CPI of the Midwest): $146,700. ii. Change Orders: $9,833.61 iii. A/E Fees $12,000 iv. Schedule: 1. Construction began December 16, 2013. 2. Punch list is planned for 4/23/14 based on current delivery of the sinks.
d. Phase 3 Parking and Roadways, BHC # 7619-780104-53411-78, BLDD # 135UX06.400 ** Need 3 original copies of the pay application, waiting* i. Project Schedule: 1. Work on both campuses is substantially complete. ii. Change Order and Contingency Update 1. Total Construction Cost: $435,367.35
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a. QCC Cost: $240,165.90 b. EC Cost: $189,290.45 2. Contingency Allowance (10%): a. QCC Contingency: $24,607.69 b. EC Contingency: $18,929.05 3. Contingency used to date: $-23,612 (QCC, includes a $29,412 credit for unused crushed stone ), $14,180 (EC) 4. A/E: $56,800. 5. Reimbursables (to date, includes printing): $1,973.36 (not to exceed $4,200) iii. Construction update: 1. Closeout documents have been received and final retainage payment will be sent to BHC.
e. QCC Building 3 Pool HVAC System Replacement, BHC # 731206-780103-58408-78, BLDD # 115UX11.405 **Waiting on original pay application no. 2 & 3 ** i. Status: Project is under construction. ii. Change Order and Contingency Update 1. Construction Cost: $420,069 (after VE) 2. Contingency Allowance (5%): $21,003.45 3. Contingency used to date: $0 4. A/E: $37,000 5. Reimbursables (to date): $722.44 iii. Unit is set and controls are operational. A meeting was held on 3/11 to discuss outstanding HVAC issues. A balance report has been received.
5. PROJECT CLOSEOUT
a. Science Lab Addition, BHC # 7621-780104-58308-19, BLDD # 115UX26.400 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $2,334,000.00 2. Contingency Allowance (8%): $186,720.00 3. Contingency used to date (through CO 25): $68,681 Still Current 4. A/E: $237,128.00 5. Reimbursables (to date): $14,965.07 iii. Project update: 1. Contractor says punch list is complete - BLDD will review on site this Wednesday and ask KJWW to review their items ASAP. KJWW is reviewing revised Test & Balance report and O&M manual. BLDD is reviewing revised O&M manual. All but final payment has been processed. DJCC to put together the project closeout documents which will be necessary for processing their final application for payment. 2. The prep area is currently too cold which may be result of unbalanced air flow or thermostat location. Test and Balance report will be reviewed by KJWW to determine the cause.
b. East Campus Sanitary Sewer Improvement, BHC # 731301-780103-58208-78 , BLDD # 125UX18.400 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $ 179,770.00 2. Contingency used to date: $34,628.31 (includes $8,409.31 paid to Tri- City Electric for utility locate services and to a repair a 25-pair cable)
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3. A/E: $15,500.00 4. Reimbursables (to date): $74.65 iii. Outstanding issues: 1. Contractor retainage has been reduced to $4,000 (to cover re-seeding). After seeding is complete closeout can begin.
c. East Campus Auto Shop HVAC Upgrade, BHC # 731207-780103-58408-78, BLDD # 115UX11.403 i. Schedule: Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $136,100.00 2. Contingency used to date: $0.00 3. A/E: $10,000.00 4. Reimbursables (to date): $708.10 Update $720.02 – sent O + Ms to owner January 2014. iii. Closeout: Final pay application has been sent to BHC with all closeout documents. d. Phase 2 Elevator Modernization, BHC # 731102-780103-53411-78, BLDD # 102UX18.408 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Building 1: a. Base Bid: $197,237 b. Total Change Orders: $51,052.12 (includes $2,000 shaft patching credit). c. Total Construction Contract Sum to Date: $248,289.12 d. A/E fees: $16,000 2. Building 2: a. Base Bid: $140,463 b. VE: -$22,200 c. Total Change Orders: $4,122.33 d. Pending credit for shaft patching: -$490.50 e. Total Construction Contract Sum to Date: $122,385.33 f. A/E fees: $13,800 g. Reimbursables (both projects): $777.84 3. Closeout update: All closeout materials have been received from Swanson and outstanding punch list have been completed. Closeout documentation has been given to BHC. PHS project will not be closed out until final elevator modernization is complete (Building 4). e. Expand East Campus Parking, CDB #810-004-007, BLDD # 115UX20.400 i. Project is Substantially Complete ii. Outstanding issues: 1. An RFP work is complete. BLDD will be submitting a final pay request. f. EC Fire Alarm Upgrades, BHC # 731302-780103-58408-78 , BLDD # 125UX28.400 i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Construction Cost: $598,342.00 2. Contingency Allowance (5%): $29,917.10 3. Contingency used to date: $101,227 4. A/E: $66,500.00 5. Reimbursables (to date): $2,518.60 iii. Outstanding issues:
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1. Final pay request and closeout documentation will be sent to BHC. BLDD will amend PHS report to account for project overage.
g. EC HVAC Upgrades, multiple project numbers i. Project is Substantially Complete ii. Change Order and Contingency Update 1. Contingency Overall: $34,675 (10%) iii. Overall project update: 1. Final pay request and closeout documentation will be sent to BHC. iv. EC Bldg. A - Lower Level RTU Replacement 1. Construction Cost: $157,600.00 2. Value Engineering: -$8,500.00 3. Contingency used to date: $0.00 4. A/E: $12,500.00 5. Reimbursables (to date): $1,080.40 v. EC Arena - Classroom/Office HVAC Upgrade 1. Construction Cost: $155,500.00 2. Value Engineering: -$12,050.00 3. Contingency used to date: $0.00 4. A/E: $9,500.00 5. Reimbursables (to date): $3,713.20 vi. EC Arena - Yard Hydrant Replacement 1. Construction Cost: $44,000 2. Value Engineering: -$18,000 3. Contingency used to date: $3,758.40 4. A/E: $4,200.00 5. Reimbursables (to date): $74.20 vii. EC Bldg. A Split System 1. Construction Cost: $15,100.00 2. Contingency used to date: $0.00 3. A/E: $4,000.00 4. Reimbursables (to date): $0.00 viii. CEC (Kewanee) - Split Systems 1. Construction Cost: $13,100.00 2. Contingency used to date: $0.00 3. A/E: $2,000.00 4. Reimbursables (to date): $0.00
6. PHS Projects
i. The following is a list of FY 2014 projects approved by the Board and listed by priority ($1,792,800 total): 1. QC Outreach Elevator Upgrades: $338,100 a. Summer 2014 construction. 2. QC Emergency Power Generation – West Side: $565,800 a. Summer 2015 construction. Project will need to be coordinated with the construction of Health Sciences. 3. EC Building A HVAC Upgrades: $328,500 a. Summer 2014 construction. 4. EC Building A Roof Replacement: $450,000 a. Summer 2015 construction. 5. QC Building 2 Entrance: $110,400 a. Summer 2015 construction. ii. Design work for the remaining projects may begin sooner than the Fall 2014. BLDD will send proposals to BHC for the remaining 2014 PHS projects
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iii. A preliminary list of FY 2015 PHS projects was discussed. This list will need to be prioritized after estimates are completed. 1. QC Campus Building 2 a. HVAC Upgrades b. Roof replacement c. Loading dock and drainage renovation d. Corridor flooring replacement 2. EC a. Building B HVAC Upgrades b. Building A Storefront Replacement
7. Other Business a. EC Lighting project: i. Dimmer switches that need to be replaced are on order. ii. GPE has the fixture covers for the bridge currently stored in their office and will be installed soon. iii. All other punch list has been completed.
8. The next meeting was scheduled for Tuesday, May 13th at 1 pm.
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Position Status Report for BOT 4/8/2014
Positions Pending Approval # Status Location Comment Replacement For? # of Active Apps N/A N/A N/A N/A N/A N/A N/A
Positions in Process Comment Replacement For? # of Active Apps Campus Services Clerk 1 PT QC Approved Rosa VanDerLinden N/A Console Monitor 1 PT QC Approved Zach Schoeove N/A Employment Specialist - HR Generalist 1 FT QC Approved Jo Johnson N/A HVAC Mechanic 1 FT QC Approved Scott Heald/Bob McChurch N/A
Currently Posted Internally Comment Replacement For? # of Active Apps N/A N/A N/A N/A N/A N/A N/A
Currently Posted Externally Comment Replacement For? # of Active Apps Computer Information Processing Instructor 1 FT QC Closes 4/27/14 I. Higbee/R. White 4 Title IX Coordinator 1 PT QC Closes 4/24/14 New 0
Closed and in Process Comment Replacement For? # of Active Apps Accounting Clerk I 1 PT QC Committee screening applications Cheryl Beaver 20 Application Systems Developer 1 FT QC Committee screening applications Sue Conroy 14 Career Services Assistant 1 PT QC Committee screening applications New 1 Child Development Instructor 1 FT QC Referencing candidate Chris Bachelder 18 Dean of Student Services 1 FT QC Scheduling telephone interviews 4/11 Richard Vallandingham 36 Dual Credit Coordinator (Transfer) 1 FT QC Scheduling interviews 4/15 & 4/16 Gail McCullough 75 EMS Program Director 1 FT QC Committee creating documents Karen Wilson 2 Enrollment Services Specialist - Processing Specialist 1 FT QC Committee creating documents Caryn Rose 0 Executive Assistant to the President 1 FT QC Committee screening applications Karen Mowers 89 Office Assistant Disability Services 1 PT QC Committee screening applications Nancy Miller 75 Psychology Instructor 1 FT QC Interviews scheduled 4/11 & 14 New 30 Reference, Instruction and Electronic Resources Librarian 1 FT QC Interviews scheduled 4/9 & 4/14 Carolyn Barnes 39 Senior Accountant 1 FT QC Committee screening applications Jake Altfillisch 30 Senior Network Analyst II (Technical Services) 1 FT QC Committee screening applications Ryan White 6 Visual Communication Instructor 1 FT QC Committee screening applications New 13
Pending Offers Comment Replacement For? Horse Science Instructor 1 FT EC Dean preparing offer Drew Cotton Payroll Manager 1 FT QC Offer pending Susan Stoefen
Positions Filled Comment Replacement For? Custodian I 2 PT QC Dion Millbrook started 4/7/14 Laurie Mathena/New Custodian I 2 PT ALC Nathaniel Haire started 4/7/14 Laurie Mathena/New Enrollment Services Specialist 1 FT EC Amy Snyder starts 4/30/14 J. Jeanine Petersen Mathematics Instructor 1 FT QC Jacqueline Chalmers starts 8/1/14 C. Roldan-Santos Science Laboratory Technician 1 PT EC Christopher Rebout started 4/7/14 Kirstin Dohrer
Target Start Dates: April 21, May 5
Positions on Hold Comment Replacement For? Recruitment Coordinator 1 FT EC Repost May 2014 Ashley Middleswarth Planning and Institutional Effectiveness Board of Trustees Update 04/17 /2014
HLC/AQIP On March 27, 2014, the College received formal notification from the Higher Learning Commission that the Institutional Actions Council (IAC) has formally acted and recognized BHC as Accredited by the Higher Learning Commission with the next Reaffirmation of Accreditation in 2020-21. In conjunction with this action, IAC requires the College to submit an Interim Report due 12/1/14 on development of program-level learning outcomes.
Strategic Planning Faculty and Staff Focus Groups have been well attended and received. Twelve groups on the Quad City Campus engaged faculty and staff from the QC, Outreach and Worknet Center in conversation about the future of Black Hawk College. Dan Ebener also conducted two groups with retirees on March 31st. Upcoming focus groups include: o April 8th- Career and Technical Education Program Advisory Committee members and Health Care Partners o April 9th, QC area superintendents, principals and counselors and community partners & QC Foundation Board members o April 16th East Campus faculty and staff, area principals and counselors o April 24th East Foundation Board and area community partners. The Strategic Planning Steering Committee will meet with Dan Ebener on two occasions, once in June and once in July. Dates are being finalized as of the writing of this report.
Data-Data-Data One of the services provided by the office of PIE is assistance in designing, administering and interpreting surveys. The following is a sample of current surveys that provide data and information to programs as they evaluate and improve their services. o TRiO Program participant survey o Planning & Information for Nursing Student meeting survey o Staff Development Satisfaction survey o New Stars Student survey o Graduate Follow-Up survey o Perkins Hispanic/Latino high school survey
The College submitted the annual ICCB Facilities Inventory in September 2013. The PIE office is augmenting this report to include space occupancy data. The report requires the college to designate all space to a certain use. I.e.: classroom, office, meeting room, mechanical area, custodial area, circulation (hallway) etc. Upon completion of this occupancy audit, the Facilities Inventory will be updated and the PIE office will facilitate a Process Improvement Project to define and implement an internal process to monitor demolition of existing structures, the addition of new structures, and the changes in the use of space. This will increase the accuracy of the Facilities Inventory Report and provide the college valuable information on space occupancy.
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Planning and Institutional Effectiveness Board of Trustees Update 04/17 /2014
BHC has joined the National Community College Workforce Training Benchmark Project. This Project provides community colleges with national metrics to express workforce division productivity and successes to internal and external stakeholders. Using the Voluntary Framework of Accountability framework, workforce education is defined as business and industry, contract training, professional education programs and non-credit workforce courses. To assist in the completion of the required data elements, PIE facilitated a meeting with representatives from departments providing the above-mentioned services. Data definitions have been agreed upon and aggregate data is being prepared for submission. The College will receive valuable data on workforce training services including standardized benchmarks against other similar size community colleges and effective practices.
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East Foundation Report (4/8/14) from Liz Breedlove, Executive Director:
• Scholarships – The East Foundation Board approved the FY15 Scholarship Budget of $61,331 for 2014- 15 awards. This represents 4% of the earnings on endowed funds only. With flow-through scholarships, it is estimated the East Foundation will award nearly $90,000 in total awards for the 2014-15 academic year. Scholarship Application deadline is May 1st . To date, 261 students are in the application process. Less than half have completed their applications. Judging from past years, most applications will be received within the last two weeks of the deadline. Scholarship awards will be made in June.
• Budgets – The FY15 Prairie Pointe Apartment/Bluffstone Budget and FY15 East Foundation Budget are in the process of development. Pending appropriate committee approvals, the budgets will be presented to the Board for approval at the May and June meetings, respectively.
• Faculty/Staff Mini Grants – The East Foundation Board approved $7,200 in mini-grants including: 10 Small gas engines & tool kits (Ag Dept. – Auto Mechanics) 2 Laboratory microwaves (LAS – Science Dept.) Dry Ice for the teaching lab (5-yr. lease of CO2 tank & gas) (LAS – Science Dept.) Physics lab curriculum (equipment) (LAS – Science Dept.) Digital screen for group study room (LRC)
• Wall of Fame – GOAL: $100,000. Dan Hoge was formally inducted into the East Foundation’s Wall of Fame on April 4, 2014 at Jumer’s Hotel and Casino in Rock Island, with nearly 300 in attendance. Sponsors for the event were recognized and nine speakers gave tribute to Dan’s 44 years of academic, volunteer, and philanthropic contributions to the East Campus and Foundation. The highlight of the event was the announcement of the College’s decision to name the auditorium after Dan, and the nearly $166,000 raised for the Dan Hoge Livestock Judging Scholarship as part of this event. Thank you to the Trustees for the naming rights associated with this scholarship solicitation and Dan’s induction. Special thanks to Chairman Emerick, Dr. Baynum and V.P. Dowell for speaking at the banquet. Thanks also to all who contributed to the scholarship, attended the banquet, or participated in the Wall of Fame program in some other way!
• 2014 e4e Campaign – The Kick-Off for the 2014 e4e Employee Giving Campaign is scheduled for April 14 during the VP/Faculty/Staff meeting at the East Campus. The campaign will run April 14 to May 12, 2014 and will fund an outdoor sculpture for the East Campus. Due to the nature of the project, funds will be solicited over two years during the 2014 and 2015 e4e Campaigns. Invitations to support the 2014 e4e Employee Giving Campaign will be extended to current and retired EC and district employees, as well as the East Foundation’s Board of Directors and BHC Trustees. Thanks to all who have supported the e4e and other employee giving campaigns of the East Foundation to date!
• ABCA – We received the final database from the Agri-Business Club Alumni and will begin importing records into Raiser’s Edge this month. Once completed, this will assist the ABCA and Foundation in direct mailings and update of alumni contact information.
• Welding Center – Ms. Breedlove will be concentrating efforts on securing donations for equipment for the new Welding & Skilled Trades Center within the next few months.
• Next Board Meeting: May 20, 2014 March/April 2014 -- QC Foundation From Rose Mary Boesen, Executive Director
Scholarships Applications for students began March 1 with ending date of May 1. The concerns that arose during the first few weeks have been resolved. We will be recruiting reviewer teams with training in May and student notification in early July.
Outreach We continue to schedule meetings with donors and potential donors. Those who donated each of the last three years are first priority contacts. Networking with professionals in the area has been very productive and will continue. Relationships are growing and developing, but additional prospective contact names are needed. I would appreciate efforts to make introductions and open doors.
Community events and learning opportunities, Rotary and the Chamber of Commerce monthly sessions and special programs have been enjoyable. The Women’s Connect and American Fundraising Professionals have been bringing interesting speakers and those organizations offer networking connections.
The Board was presented a picture of our Villas ribbon cutting and our Wall of Fame ribbon cutting from the Chamber of Commerce of the Quad Cities at our last board meeting. We appreciate their community commitment.
Planning Strategic Planning focus groups are being conducted during the spring. I hope that the knowledge obtained from the participants will be helpful as we continue to meet with prospects and community leaders. Individual perceptions of the college, if negative, affect our reception as we make prospect visits.
Website
Edits are in process for the Foundation website. The college uses the Office Payments resource for credit card processing. We will be contracting with them for our processing also. The National Bank is requiring the Foundation to sign agreements for each person to have access to our financial information. Our Board will be asked to create a Board resolution.
Board of Directors
The Finance/Executive Committee will meet for their quarterly report with The National Bank Investment Department representatives on April 15. Overall, investment income for the Fiscal Year has been good. The next Board of Directors meeting is Tuesday, April 22. Doug Hoenig will present updates on the Health and Science Building.
The Board Development Committee will be meeting to assess a new board matrix and revised job description to assist us in identifying individuals to fill open positions on the board.
Mini Grants
A mini grant proposed by Dr. Truitt and James Larrabee was approved to bring Max Garcia, an Auschwitz survivor, to campus. The sessions were filled to overflowing to listen to his chronological story of his life after being detained. The theater was full with students who were silently attentive.
Alcohol Affected Pregnancy and Lifetime Effects: $800 Youth Engineering Camp: $3,945.88 Veterans Resource Center Computers: $2,300
Step up For Students
The Campaign Committee has been chosen and materials are being printed. The fundraiser is to be completed by May 12 with individual follow-up during the balance of May.
6.00 EDUCATIONAL PROGRAMS
The educational program of the College shall be designed to reflect the mission statement of the College.
6.10 Career Program
The Career Program shall consist of a variety of curricula, courses, and experiences designed to assist the student in preparing for employment, in upgrading skills, or in retraining for a new job. A student may elect to follow any of three programs:
(1) one of several associate's degree curricula designed to assist the student by developing competence in a career and to further his or her intellectual development through selected general education courses,
(2) one of several certificate programs, and
(3) specific courses to meet employment needs. The associate in applied science degree or a certificate may be awarded to the student who successfully completes an appropriate pattern of career program studies.
Whenever possible, the College enables the student to combine the practicality of on-the-job programs established in conjunction with local businesses and industry with classroom instruction. Citizen advisory committees assist the College in maintaining/updating career programs which are geared to the needs of business and industry.
The College also participates in training programs tailored to meet the specific needs of certain businesses and industries for purposes of upgrading or retraining employees.
AMENDED 11/16/82, B.R. #3108 AMENDED 3/2/95, B.R. #5486
6.20 Outreach Program
The Outreach Program shall respond to the needs of individuals, of business, of industry, and of governmental agencies in the College District by initiating programs or by cooperating with individuals or groups in undertaking programs for which there is a demonstrated need. It shall serve the communities through adult basic education, adult continuing education, and special needs programs, economic development activities such as customized training, procurement assistance, small business development and other educational and service experiences.
Education for adults is an integral part of the Outreach Program. Non-transfer credit courses are offered in adult education, adult basic/secondary education, English as a second language, remedial/developmental courses, general studies and vocational skills. Non-credit courses are offered in community education/public service. The program is open to all adults, regardless of their previous formal education.
The College shall provide leadership in planning new courses and programs which respond to the educational needs of the community. AMENDED 11/16/82, B.R. #3108 AMENDED 3/2/95, B.R. #5486
6.30 Academic Standards
Appropriate academic standards will be established and maintained in order to assure the quality of the educational programs of the College. It is the responsibility of the College administration to develop standards relating to, but not limited to, admission to courses and programs, academic achievement, graduation, credit by examination, and grading.
6.40 Transfer Program
The Transfer Program shall consist of classes designed to offer the student intellectual skills and background to pursue a four-year degree. The student who completes this program receives an Associate in Arts or an Associate in Science degree and is eligible to transfer to an institution which grants the baccalaureate degree. Students who successfully complete this program may be eligible for junior standing at selected four-year institutions. To assure transferability, the College continually reassesses its curricula so that freshman and sophomore courses parallel those of the four-year institutions most frequently attended by Black Hawk College graduates.
In addition to the AA and AS degrees, the associate in liberal science (ALS) degree provides students the opportunity to selectively take courses which appeal to them, and not necessarily to prepare for a baccalaureate degree or for immediate employment. Since these students may already be employed and are simply seeking to broaden their understanding of world perplexities, the ALS program is designed to be flexible, not prescriptive. The student may receive the degree upon successful completion of the requirements as outlined in the College catalog.
The Associate in Arts in Teaching (AAT) degree provides the initial, lower-division preparations to transfer to an upper-division teacher education program in a college or university in these areas: special education, early childhood education or secondary mathematics.
AMENDED 11/16/82, B.R. #3108 AMENDED 3/2/95, B.R. #5486 AMENDED 2/17/11, B.R. #8056 6.60 Citizen Advisory Committees
Citizen advisory committees may be appointed by the Board of Trustees on the recommendation of the President as needed to provide a communication channel between the College and the leaders in various professional and vocational fields. The Board of Trustees and staff of Black Hawk College may through this communication channel maintain continuing awareness of the changing educational needs of business, industry, and government, and thus respond to these needs with appropriate educational programs.
AMENDED 3/30/76, B.R. #1768 AMENDED 10/21/80, B.R. #2672 AMENDED 3/10/11, B.R. #8079
7.00 - SERVICE TO THE STUDENT
The College is committed to providing those services necessary to enhance the probability of student success in the academic programs of the College and to offer the opportunity for personal development of the student by participation in a program of co-curricular activities. It is the responsibility of the College administration to provide for such services.
7.10 Establishment of Rules and Regulations
The College administration has the responsibility to establish and implement rules and regulations pertaining to students to insure the orderly and safe conduct and the efficient functioning of the College's educational and co-curricular programs.
It is the policy of the College to facilitate student participation in the policy development process when policies affecting students are being considered. Appropriate College committees may have student representation, and students may appear before any other groups which decide matters that directly affect students. The College expects that when such opportunities to participate are given, concomitant adult responsibility will be shown. The main vehicle through which students participate in policy development with faculty and administrators is the student government.
It is the policy of the College that the health and safety of its students be fostered through implementation of appropriate rules, regulations and procedures.
AMENDED 3/2/95, B.R. #5486
7.20 Student Services
The College will provide such services as are deemed necessary to enhance the probability of student success in the academic programs of the College including counseling, academic advisement, tutoring, structured study groups, ADA accommodations, admission and registration, financial aid and placement.
AMENDED 3/2/95, B.R. #5486
7.30 Co-curricular Program
The College supports and encourages student participation in a program of social, cultural, educational and recreational activities which complement classroom instruction. These activities are intended to foster independent and creative thinking and to develop initiative, responsibility, leadership, poise and a sense of loyalty to the College. Such activities include the following: student government, student clubs and organizations, intercollegiate athletic and non-athletic competitive activities, intramural and competitive activities, student publications, dramatic and musical productions, exhibits, lectures and concerts.
It is the policy of the Black Hawk College Board of Trustees to authorize student organizations and associations to be formed on the campuses of the College when the objectives of such organizations relate to the academic and co-curricular programs of the College. The objectives and activities of these student organizations and associations are to reflect the mission of Black Hawk College as stated in the College catalogs.
Recognized organizations shall be governed by the policies of the Board of Trustees and the administrative rules and regulations of the College.
AMENDED 3/2/95, B.R. #5486
7.40 Student Charges and Financial Assistance
7.41 Financial Aid
It is the policy of the Black Hawk College Board of Trustees to provide an educational opportunity for students within the Black Hawk College District No. 503. The College shall strive to assist in providing such opportunity by establishing and maintaining a financial aid program that includes scholarships, loans, grants and employment made available by State and federal programs, District residents and organizations. The College administration is charged with the responsibility and authority to promote the College's financial aid program in accordance with the philosophy, aims and purposes of the College.
7.42 Achievement Awards
Tuition may be waived for students who have distinguished themselves through outstanding accomplishments and achievements. This waiver will be known as an Achievement Award.
APPROVED 3/12/80, B.R. #2562 AMENDED 1/23/92, B.R. #5015
7.43 Tuition Assessment to Out-of-State Students
It is the policy of the Black Hawk College Board of Trustees to assess out-of-state students who attend Black Hawk College a semester hour tuition charge based on the per capita cost as specified by the Illinois Statutes. It shall be the responsibility of the College administration to determine the amount of the charge to be assessed and to establish the amount which will constitute the out-of-state tuition charge at the appropriate time each year.
7.44 Tuition Assessment to Out-of-District Illinois Students
It is the policy of the Black Hawk College Board of Trustees to assess out-of-district Illinois residents who attend Black Hawk College a semester hour charge based on the per capita cost as determined for the preceding fiscal year. This charge shall be in addition to the regular tuition charged for each semester hour and may not exceed the per capita cost for the preceding fiscal year, less certain deductions as set forth in the Illinois Public Community College Act. This out-of-district charge may be billed to the district of the residence in accordance with appropriate Statutes and the policies, rules and regulations of such district.
It shall be the responsibility of the College administration to determine the amount of the charge to be assessed and to establish the amount which will constitute the out-of-district charges at the appropriate time each year.
7.46 In-District Tuition for Employees of In-District Employers
It is the policy of the Black Hawk College Board of Trustees to assess in-district tuition for all classes beginning on or after January 1, 1982, to full-time employees (35 hours or more per week) of businesses located in Black Hawk College District No. 503.
APPROVED 10/20/81, B.R. #2915 AMENDED 1/23/92, B.R. #5015
7.47 Payment of Chargeback for Black Hawk College Residents Attending Another Illinois Community College
The Illinois Public Community College Acts provides that a resident of Illinois may attend any Illinois public community college. When a person attends an Illinois public community college other than the one in whose district that individual resides, he/she must pay the tuition established by the community college of attendance and must further pay the difference between per capita cost and State apportionment less tuition unless otherwise provided for in agreements between Black Hawk College and other community colleges. This difference may be paid by the community college district of residence when the student attends another community college in order to take a program of instruction which is not offered by the community college of whose district he/she is a resident. Application by residents of the Black Hawk College District for such arrangement must be made to the Vice President for Student Services at the Quad-Cities Campus at least 30 days prior to the beginning of any semester in accordance with rules, regulations and procedures established by the Black Hawk College District. The Vice President for Student Services shall have final responsibility for approval or disapproval of the application.
AMENDED 11/16/82, B.R. #3108 AMENDED 3/2/95, B.R. #5486
7.48 Senior Citizen Tuition Waiver Policy
Tuition waivers may be granted for those senior citizens who qualify as defined in Illinois Senior Citizen Courses Act (110 ILCS 990).
ADOPTED 2/21/84, B.R. #3390 AMENDED 3/10/11, B.R. #8079 7.50 Maintaining a Record of Student Complaints
To comply with federal regulations and the North Central Association Higher Learning Commission, Black Hawk College will maintain records of the formal, written student complaints filed with the offices of the President, Executive Vice President/Vice President for Instruction/ITS, Vice President for East Campus, Vice President for Student Services (Quad-Cities Campus), or Assistant Dean (East Campus). The records will contain information about the disposition of the complaints, including those referred to external agencies for final resolution. These records will be available to the next NCA comprehensive evaluation team for review.
ADOPTED 11/19/99, B.R. #6086 AMENDED 3/10/11, B.R. #8079
Revised - April 10, 2014
ICCTA MEETING AND CONVENTION SCHEDULE
ICCTA SEMINARS (Fridays) & BOARD OF REPRESENTATIVES (Saturdays): (unless otherwise noted) April 29, 2014 Harry L. Crisp II Community College Center, Springfield, IL (Tuesday)
ICCTA LOBBY DAY: April 30, 2014 INB & State Capitol Complex, Springfield, IL (Wednesday)
ICCTA ANNUAL CONVENTION: June 6 – 7, 2014 Hilton Springfield Hotel, Springfield, IL
ICCTA REGIONAL AND OTHER MEETINGS: August 2014 Executive Committee Planning Session, TBA
ILLINOIS COUNCIL OF COMMUNITY COLLEGE PRESIDENTS (ILCCCP): April 29, 2014 Harry L. Crisp II Community College Center, Springfield, IL June 5, 2014 Hilton Springfield Hotel, Springfield, IL
ICCB MEETINGS: June 6, 2014 Hilton Springfield Hotel, Springfield, IL July 2014 Subject to Call September 19, 2014 Kishwaukee College, Malta, IL November 21, 2014 Harry L. Crisp II Community College Center, Springfield, IL December 2014 Subject to Call
IBHE MEETINGS: June 3, 2014 Lewis University, Romeoville, IL August 5, 2014 Northern Illinois University, DeKalb October 7, 2014 Loyola University, Chicago December 2, 2014 University of Illinois at Springfield, Springfield
ICCB SAC MEETINGS: June 6 – 7, 2014 Hilton Springfield Hotel, Springfield, IL
ACCT/AACC EVENTS: October 22 – 25, 2014 ACCT Annual Leadership Congress, Chicago, IL February 9 – 12, 2015 ACCT National Legislative Summit (NLS), Marriott Wardman Park Hotel, Washington, DC
OTHER DATES/MEETINGS: April 9, 2014 ISAC Meeting, TBA June 26, 2014 ISAC Meeting, Triton College, Chicago, IL September 19, 2014 ISAC Meeting, TBA November 14, 2014 ISAC Meeting, Roosevelt University, Chicago, IL
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