2021 Boarding Handbook About this Handbook
The Guildford Grammar School Boarding Handbook is compiled for the benefit of the boarding community. The Handbook is designed to be a comprehensive directory of the life, work and organisation of junior and senior boarding at the School. It is also a formal statement of the expectations that the School has of all its boarders.
2021 Term Dates
Term 1: Begins (Years K-12) Wednesday 27 January Ends Thursday 1 April (Mid-Term break: Friday 26 February – Monday 1 March inclusive)
Term 2: Begins Tuesday 20 April Ends Friday 25 June (Mid-Term break: Friday 4 June – Monday 7 June inclusive)
Term 3: Begins Monday 19 July Ends Friday, 24 September (Mid-Term break: Friday 20 August – Monday 23 August inclusive)
Term 4: Begins (Years K-11) Monday 11 October (Year 12) Wednesday 13 October Ends (Years K-6) Thursday 2 December (Years 7-12) Friday 3 December Welcome
Dear Boarders, Parents and Guardians, Matthew Weston I would like to take this opportunity to formally Director of Boarding welcome you to the Guildford Grammar School boarding community. This year we are embarking on a new and exciting era as our students move into one of the most modern with the philosophies, practices and principles that boarding facilities in the country. This year underpin the community your child will reside within we will have close to 120 male and female this year. boarders from Years 6-12 living under one roof Whilst we seek to nurture each child’s individual in a residence that is secure, safe and homely. talents and allow them to develop their own interests, It has state-of-the-art facilities from private bed boarders should understand that their own individual and bathroom areas, co-educational integration freedoms may sometimes need to be restricted in spaces for relaxing with friends and siblings, order to guarantee the rights and privileges of each and modern educational spaces for academic community member. It is also important for each growth. student to strike a balance between pursuing their Not only does Guildford Grammar School have one own goals and contributing to the happiness and the most advanced residential facilities, it has an harmony of the community. amazingly caring and supportive network of staff, We aim to make boarding as much like a home as we parents and friends. It is without doubt, the people of can. We provide a safe, caring and happy environment this community that make Guildford Grammar School where students find friendship in their work, sport and boarding such a positive and collegial environment. recreational activities. We hope that your child will We are consistently working towards maintaining a approach boarding positively and make the most of ‘boarding culture’, with a set of values, trademarks their time with us. Boarding is a unique opportunity to and behaviours and a clear set of expectations for learn to be caring, independent, resilient, thoughtful all members of the boarding community. This is now and respectful of others. well-established and we will include guidelines on how positive relationships can be fostered. As comprehensive as this Handbook is, we do not intend for it to become a replacement for yours or The purpose of boarding at Guildford Grammar your child’s own good judgement. We encourage School is: our students to develop qualities of consideration “To provide a home away from home, and respect for others, courtesy, good manners, giving boarders the opportunity of a first co-operation and responsibility. If the decisions our class education while building strong boarders make are informed by these values, their relationships and learning lifelong values” experience of boarding will be a positive one and will enrich the lives of those around them. Open communication with parents is one of our priorities, so if there are any boarding matters you Our co-educational boarding program is unlike any would like to discuss please do not hesitate to contact other. It is a home and a school where boys and girls us directly. I am available via email matthew. live and learn together, always sharing and living [email protected], mobile 0457 101 577 and our values. It is with much excitement we welcome office (08) 9377 8540. you and your children into our community as we Go Forward together into a ground-breaking new era of This Handbook contains information that will assist boarding. you in understanding the care we provide and the opportunities that exist for boarders at Guildford Matthew Weston Grammar School. To ensure you make the most of Director of Boarding your boarding experience, please familiarise yourself
3 Meet the Boarding Staff
Director of Boarding – Year 12 Co-Ordinator Matthew Weston
Deputy/Year 6-7 Co-ordinator Mrs Sophie Carroll
Deputy/Year 8-9 Co-ordinator Mr Christopher Winters
Year 10-11 Co-ordinator Mr Connor Toop
Boarding House Co-ordinators Ms Mary O’Donovan
See page 15 for Contact Details.
4 The Aims of the School
Guildford Grammar School is a co-educational Anglican school based on Christian values in the Anglican tradition.
Our Purpose Our Values
Inspiring students to achieve At Guildford Grammar School students and staff personal excellence and to be are guided by the following interlinked values: outstanding citizens who work to create a just, loving and • Excellence peaceful society. • Respect • Integrity • Spirituality • Teamwork • Compassion
Principles of Boarding at Guildford Grammar School
Guildford Grammar School was founded • Staff and boarders respect the right of each in 1896 as a boarding school. Boarding at other to privacy. Guildford Grammar School is based on the • The communication and living of values is following principles: vital to the greater good of the boarding community. • Boarding can only be based on open and honest trusting relationships and mutual • Opportunities are extended to all students respect for the individual. regardless of culture, religion, ethnicity and background. • The full realisation of the potential of each boarder in our care includes emotional, • The opportunity to serve others is embraced intellectual, moral, social, spiritual and through leadership. It is observed in physical development of the individual. boarders who genuinely take an interest in other members of the boarding • Every boarder and member of staff has community, are positive role models who are the right to work, relax, play and rest free approachable and who earn the respect of from harassment or bullying of any form. the community without privilege or favour. Every boarder has the right to develop their intellectual and academic endeavours • Boarding is an important partnership in an environment that is positive and between the School, boarders and parents, encouraging and in surroundings that are all working together for the best outcomes. favourable to learning.
5 National Principles for Child Safe Organisations
Children and young people are Child safety and wellbeing is informed about their embedded in organisational rights, participate in decisions leadership, governance and affecting them and are taken culture. seriously.
Families and communities is upheld and are and Equity diverse informed involved respected in policy and in promoting child safety and needs practice. wellbeing.
People working with children and young people are suitable Processes to respond to and supported to reflect child complaints and concerns are safety and wellbeing values in child focused. practice.
and are Staff volunteers and equipped with the knowledge, Physical online promote safety skills and awareness to keep environments and wellbeing while minimising children and young people safe the opportunity for children and through ongoing education young people to be harmed. and training.
and Implementation of the national Policies procedures document how the organisation child safe principles is regularly is safe for children and young and . reviewed improved people.
For more information, please visit https://pmc.gov.au/child-safety https://childsafe.humanrights.gov.au/
6 Child Safe Statement
Guildford Grammar School is committed Raising a Concern to the care, safety and protection of all Guildford Grammar School respects the rights students and has a zero tolerance of child of children and young people and encourages abuse. All allegations and safety concerns them to speak up. will be treated seriously and consistently, in line with the School’s robust policies and The school provides a number of avenues for procedures. Guildford Grammar School communicating concerns including: wants children to be safe, happy and empowered. To protect the safety of the • Email Child Safe Manager students in our care all members of the [email protected] school community must adhere to our • Complaints & Feedback Form Link Child Safe Program and Policies. External Feedback
Guildford Grammar School has worked closely Child Protection Policy with Child Wise, one of Australia’s leading not- for-profit child abuse prevention organisations in Guildford Grammar Schools Child Safe Policy the development of our Child Safe Program and is available on the School’s website at policies, gaining accreditation as a Child Safer https://www.ggs.wa.edu.au/Our-School/ Organisation in 2015. Policies-and-Reports
Guildford Grammar School recognises that efforts to prevent child abuse will only be effective when considering a child’s safety and wellbeing holistically and our Child Safe Policy not only focuses on the risks of abuse to children and young people, but how children’s voices are heard.
Our Child Safe Program follows the 10 National Principles for Child Safe Organisations.
7
Guardianship
It is a requirement of boarding at Guildford Grammar School, that every boarder has a local guardian based in Perth. Contact the Director of Boarding or the Registrar if you anticipate any difficulty with this requirement.
Organisation of the Boarding House
In 2021, all our boarders will reside under In-House noticeboards, weekly School Bulletins, one roof. The facility is divided into two the fortnightly Boarders Gazette, the GGS wings, each with three levels that can be Skoolbag App (download from iTunes App Store secured according to age and gender. The or Google Play Store) and the the School website, ground level has four beds per room with https://ggs.wa.edu.au/Current-Families a double ensuite, the first floor has two are the main forms of communication for the beds per room with an individual ensuite students and parents. and the second floor has single beds with a single ensuite. Whilst we will endeavour House Managers provide caring assistance each to allocate these rooms according to year afternoon by preparing afternoon tea, helping groups, with senior cohorts generally with laundry or clothing issues and being receiving single rooms, this may not always attentive pastoral care providers. Residents be the case and exceptions may be required. and duty staff provide friendly support and We rotate our students through different leadership, while senior students are looked bedrooms throughout the year so that all upon as older siblings. our boarders can experience living with as Reverse cycle air conditioning is provided in many different personalities as possible. each room and regulated throughout the You are always welcome to discuss your facility. At the entry of the boarding facility child’s room allocation with the Director of there are offices where the Director and Deputy Boarding. Heads of Boarding are based. From here they The Director of Boarding oversees the whole supervise and channel communications. At the boarding program and reports directly to the northern end of each level there is a gender Head of Senior School. The Deputy Heads and age specific recreation space with basic of Boarding and Middle Years Co-ordinator cooking facilities. Recreation provisions generally work closely with the Heads of House (day include television (with Foxtel connection), houses), Mentors and class teachers. Within Wii™ console, pool table, table tennis, sports the boarding facility our House Managers equipment, stereo, books, daily newspapers and and Boarding Supervisors manage the daily games. routines of the community and are always available to answer any questions you or your child may have. Whilst all of these personnel hold responsibility for supervising the holistic education of each child in their care, your child’s Head of House should be the primary contact for any issues related to the day school and their Boarding Co-ordinator for any boarding related issues.
9 The Chapel of St Mary and St George
The Chapel of St Mary & St George has been Our Chaplains, the Rev’d Canon Dr Philip part of the life of Guildford Grammar School Raymont (Father Philip) and Rev’d Barry Moss, since 2 July 1912 when its Foundation Stone are available to all students and staff and their was laid. The Chapel is a place for prayer, families for advice or guidance on any matter quiet reflection and worship. they wish to discuss. Our Chaplains can be found in the Chapel or in the Chaplain’s office A weekly Eucharist (Holy Communion, Lord’s in Robinson Court. Boarders are encouraged to Supper Mass) is held normally on a Sunday let Father Philip know of any issues for which evening. prayer is requested – e.g: a sick relative.
Boarders are expected to attend their Service. Preparation for Baptism, Welcome to Holy Many boarders are members of the Guild of Communion and Confirmation are held every Servers and therefore assist in the leadership year; such classes are voluntary. of the services. Other boarders volunteer to do the readings and lead the prayers. Parents, Weekly services are listed in the Bulletin. family and friends are always welcome to join us. Members of any Christian denomination are welcome to receive Holy Communion or a blessing.
10
The Medical Centre
Phone (08) 9377 9211 (24 hours) Medical Centre Staff A School Nurse is present at the following times to attend to all injuries or medical emergencies, as well as to ensure that boarding students attend external medical appointments:
Monday-Friday: 7.00am – 6.00pm
Saturday: 8.30am – 12.30pm (during winter and Vicki Bellinge summer sports only) (Nurse Manager)
Sunday: On call
2021 sees lots of exciting changes to the Medical reminder slip the night before and your child’s Centre. We will be relocating our rooms to the absence is therefore verified by the relevant bottom floor of Burt Hall, which is adjacent to the teaching staff on the appropriate day. This new boarding facility. includes doctor’s appointments or appointments We will be trialling the medications being to any of the allied health professions such as dispensed directly from the new boarding house physiotherapists or psychologists. The nursing in the mornings, which will give the nursing staff staff should be notified by email: medical@ggs. an opportunity to touch base with most of the wa.edu.au or phone students prior to them attending school each day. 9377 9211 during office hours. A nurse will therefore be present in the boarding • GP Services: The school will continue to use the house from 7.00am each morning and then the services of a local medical practise to ensure a Medical Centre will open for follow-up care from visiting doctor is available for the students twice 8.30am onwards. weekly. The nurse manager will sit in with each consult and the parents will be contacted following The Medical Centre will remain open until the visit handing over the relevant findings and any 6.00pm each day, and as previously the nursing follow-up required. staff will be on call 24hours per day, 7 days per week during term time. • Chemist charges: We are also fortunate enough to The following points outline some of the services have the ongoing support of Healthlink Pharmacy provided by the nursing staff, as well as some of who deliver all medications to the Medical Centre the requirements that the parents need to adhere once a day during term time. These are then to while your child is in our care. charged directly to the students account. • Student Health Records: All boarding • Transport: The Medical Centre will continue to students are required to have a boarder’s use the services of the Transport Services Manager medical completed by their own GP prior for all appointments in and around the Midland/ to being accepted into boarding. All past Guildford area. This includes appointments to medical considerations, illnesses, injuries, the orthodontist, dental therapy, physiotherapy, and medications are to be recorded on the pathology and radiology. For all other appointments relevant pages and the nurse manager is to including specialist appointments we ask that the be contacted to discuss any specific issues parents arrange a guardian to accompany the that may impact their day to day care. student or alternatively the School can provide a • Medications: All medications are to be member of staff to accompany their son/daughter presented to the Medical Centre for at a nominal cost to the parents. For all queries appropriate dispensing during term time. No relating to follow-up medical appointments, please students are to keep any medications in their contact the Medical Centre on 9377 9211. rooms without having it reviewed first by the Finally, we ask parents to ensure the Medical Centre nursing staff, this includes Panadol, Nurofen staff are notified of any changes that are relevant to or any over the counter herbal supplements. their sons or daughters medical care throughout their • Appointments: All medical appointments time at Guildford Grammar School including change of must be co-ordinated through the Medical guardian details, Medicare details, and relevant injuries Centre to ensure the student receives a or illnesses.
13 What to Bring
Each bedroom is allocated a bed, desk, reading • Personal hygiene items light and standing cupboard with designated – toothbrush and toothpaste hanging space for clothes. – soap/showergel and shampoo In addition to school and sports uniform – nail clippers requirements, stationery and books, students – shaving needs (if required) should have the following: – hairbrush/comb – deodorant • Sleeping clothes/pyjamas – sanitary items (2-3 sets – summer and winter) • Box of tissues • Casual clothes for everyday wear • Spare name tags (roughly a week’s worth – summer and • 2 padlocks winter) • Airtight containers to store food • Smart casuals for Chapel and outings • Microwave bowl and eating utensils for – jeans/trousers with belt/skirt/dress noodles etc. – collared shirt – long-sleeved buttoned shirt/blouse • Mug and teaspoon – tie • Water bottle – suitably dressy shoes and socks – jumper or jacket that must not be a Optional items ‘hoodie’ • Photographs/appropriate pictures for pin-up • Footwear board – 1 x thongs, sandals or similar • Personal music devices and headphones (not – 1 x sports sneaker speakers) – 1 x casual sneaker or slip-on shoes (such • Wet weather jacket as vans, jacks) • Books for reading at night – 1 x casual dress shoes for socials, city • Small chain for padlocks outings and Chapel Boarders may bring hairdryers to be stored in • Spare shoelaces and shoe polish their bedrooms. Hair straighteners and hair • 2 House ties curlers may also be stored in bedrooms but must • Laundry basket/hamper (ideally one that remain switched off when not in use and stored can slide under the bed; clearance height in a heat-proof pouch. is 49cm) • Coat hangers Boarders are encouraged to be comfortable and may have individual requirements. If there is a • Small backpack for overnight stays and concern about items not listed above, please recreation activities contact the Year Co-ordinator. • Beach towel (bath towels are provided). Swimming students should bring two beach towels. What not to bring • Doona and 2 doona covers • Personal gaming stations (bedsheets and pillows are provided by the (e.g. PS4, Xbox, Nintendo Switch etc) School) • Personal televisions • Rug/blanket extra to doona (optional) • Large stereos • Sunscreen/hat and cap • Large quantities of sweet foods or drinks (a large ice-cream container is more than ample) • Inappropriate recreation activities (e.g. Nerf guns, water pistols, dart boards)
14 Contact
Boarding Contacts Other School Contacts Director of Boarding Principal Mr Matthew Weston Anne Dunstan 0457 101 577 (08) 9377 9248 [email protected] [email protected]
Deputy/Year 6-7 Co-ordinator Registrar Mrs Sophie Carroll Tamara Laurito 0409 900 429 (08) 9377 9247 [email protected] School Medical Centre Nurse on Duty Deputy/Year 8-9 Co-ordinator (08) 9377 9211 Mr Christopher Winters Mobile 0407 178 179 Reception/Administration [email protected] (08) 9377 9222
Year 10-11 Co-ordinator Head of the Senior School Mr Connor Toop Mr Brad Evans 0426 219 703 (08) 9377 9250 [email protected] Director of Teaching & Learning Dr Julie Harris Boarding House Co-ordinator (08) 9377 9250 Ms Mary O’Donovan [email protected] Senior Chaplain The Rev’d Canon Dr Philip Raymont House Parent (08) 9377 9251 Mrs El-Jay Campbell [email protected] School Counsellor Ms Linsey Allen (08) 9377 9244 School Marshal (08) 9377 9263 Emergency Contacts Principal’s Executive Assistant Any after hours needs should be directed to Ms Amber Harvey either Mrs Sophie Carroll 0409 900 429 (08) 9377 9248 or Mr Christopher Winters 0407 178 179. School Clothing Shop (08) 9377 9209 Finance Office (08) 9377 9206
Postage The sending of correspondence via the Postal address: Boarder’s Name post is encouraged. Boarders receive their Guildford Grammar School Boarding mail each day, after school. 11 Terrace Road Guildford WA 6935.
15
A Day in the Life of a Boarder
During the school week, Boarders adhere to a daily routine that has been carefully refined to match student needs and responsibilities.
Year 6 Year 7-8
Time Activity Time Activity
6.45am Wake up 6.45am Wake up
7.15am Roll call and breakfast in the Dining Hall 7.15am Roll call and breakfast in the Dining Hall
7.45am Return to Boarding House and tidy room 7.45am Return to Boarding House and tidy room
Walk to preparatory School 8.10am Walk to Day House 8.00am (accompanied) Students in Senior School 8.25am Students in Preparatory School (8.25am - 3.30pm) 8.25am (8.25am - 3.15pm) 3.30pm After school activities – Sport/Leave After school activities 3.15pm (Monday – After School sport training) 5.15pm Quiet time
5.15pm Quiet time 5.30pm Roll Call
5.30pm Roll Call 5.45pm Dinner
5.45pm Dinner 6.15pm Prepare for Prep
6.15pm Prepare for Prep 6.30pm Prep
6.30pm Prep 7.30pm Supper and free time
7.30pm Supper and free time 8.30pm Lights out
8.30pm Lights out
Year 9-10 Year 11-12
Time Activity Time Activity
6.45am Wake up 6.45am Wake up
7.15am Roll call and breakfast in the Dining Hall 7.15am Roll call and breakfast in the Dining Hall
7.45am Return to Boarding House and tidy room 7.45am Return to Boarding House and tidy room
8.10am Walk to Day House 8.10am Walk to Day House
Students in Senior School Students in Senior School 8.25am 8.25am (8.25am - 3.30pm) (8.25am - 3.30pm)
3.30pm After school activities – Sport/Leave 3.30pm After school activities – Sport/Leave
5.15pm Quiet time 5.15pm Quiet time
5.45pm Dinner 5.45pm Dinner
6.15pm Prepare for Prep 6.15pm Prepare for Prep
6.30pm Roll Call – Prep 6.30pm Roll Call – Prep
8.00pm Supper and free time 8.00pm Supper and free time
9.00pm Lights out 10.00pm Lights out
17
Dining Hall
All meals are taken in the School Dining all times boarders are encouraged to use an Hall, and all boarders dine together. appropriate standard of table manners and to There are a few exceptions, particularly in remember the essential etiquette of dining. Dress summer when the Sunday evening meal is is expected to be neat and respectable. Boarders often a shared BBQ around the pool area or who choose to wear a singlet and/or thongs will at the Hall; and the odd occasion when the not be served. Dining Hall is used for a school function. All meals are compulsory for all boarders. Each boarder is free to sit anywhere in the Dining Hall. All boarders are expected to attend The menu is overseen by a dietitian, ensuring the punctually and maintain a high standard of quality of the meals is appropriate for adolescent presentation. Boarders who have warden duties and teenage children. There is normally a choice are responsible for the tidying of the Dining of main course for punctual diners. Second Hall after each meal. Duty staff are present to helpings may be available after everyone has supervise each meal in the Dining Hall. eaten. Although most meals are eaten cafeteria style, once a week a more formal dinner service Year 6 boarders will receive their lunch and is offered, (predominately on a Wednesday recess through the Prepartory School Café: All evening), where the boarders are seated at tables other meals will be shared with the main group with other boarders from all years to encourage in the Dining Hall. conversation, similar to a family situation. At Special arrangements for meals outside the normal dining hours, or any special dietary requirements, can be discussed with the Director of Boarding.
Use of School Facilities
Boarders at Guildford Grammar School The School Gym is available for boarders to are welcome to use the School’s facilities, use before and after school and on weekends, provided they are appropriately supervised provided appropriate supervision is available by and it is during designated times. boarding staff. Training times will be allocated for male, female and mixed sessions throughout Boarders may use both swimming pools, but the terms. only with supervision by boarding staff and only when the pool is not being used for other The music rooms are available by negotiation purposes. Appropriate swimwear is required at with the Director of Music and boarding all times. supervisors, outside of school hours. Boarders who are studying an instrument or are involved with school bands may arrange access to these rooms.
Laundry Services
All sheets, towels and pillowcases are All personal items of clothing are washed washed within the School’s laundry facility. through the School’s external dry cleaning In order to maintain good hygiene, all service and generally items are returned to the boarders are expected to put these out for Boarder’s room within 1-2 days. All clothes washing once a week, usually on Thursday should have name tags sewn in, and our House mornings. Managers can assist with this.
19 Clothing Shop
The Clothing Shop stocks the complete Senior School Clothing List – Boys range of Guildford Grammar School • School uniform – Boys uniform requirements (except shoes), both new and a good range of second hand 1 School crested blazer clothing are available. 5 Pale blue crested short sleeved shirts – summer Payment can be made by cash, cheque, 5 White long sleeved shirts – winter Bankcard, Mastercard, Visa or Amex. For additional clothing requirements throughout the 2 Navy shorts – summer year, boarding families have several options: 2 Charcoal trousers – winter 1 Navy School pullover vest or cardigan • Credit card details can be kept securely in (optional) the Clothing Shop. 1 School tie • An order form and price list can be downloaded and submitted by email. 1 House tie • Parents can phone/email requirements 5 Grey GGS socks through with payment. 1 School formal hat (optional) Every article of a student’s clothing should 1 School-approved bag/backpack be marked with their name on woven tapes, (only available at the Clothing Shop) available through the Clothing Shop. Boarders 1 Black belt must have a supply of spare name tapes. Extra 1 Shoes: Black lace-up – summer/winter name tapes can be ordered when needed. (no monk-bars, coloured stitching or tabs, brogues or patent leather) General Opening Hours during Term • Sports Uniform – Boys Monday 1 House, short sleeved polo shirt Morning 7.45am - 9.00am 2 School-crested shorts Afternoon 2.00pm – 5.30pm 1 School-crested tracksuit Tuesday 1 School-crested sport cap Morning 7.45am - 9.00am 2 School-crested white or navy warm-up Afternoon 12.30pm – 4.00pm shirt Wednesday Closed 1 School-crested navy bathers or Jammers Thursday 1 School-crested navy rash vest (optional) Morning 7.45am - 9.00am 5 Short white sports socks with navy trim Afternoon 12.30pm – 4.00pm 1 GGS sport tog bag Friday 1 Non-marking sport shoes Morning 7.45am - 10.00am Items for particular sports teams are located Afternoon Closed on the Go Forward Portal. Please note the Clothing Shop is closed over the mid-term breaks. Notes Appointments for new students can be made by contacting [email protected] or • Summer uniform is worn in (+61 8) 9377 9209. Terms 1 and 4, and Winter uniform in Terms 2 and 3. Clothing Shop staff will be available throughout • Lady Day is held in Term 1 and Formal orientation to make a personalised time for new uniform is required. students.
20 Senior School Clothing List – Girls • Sports Uniform – Girls • School uniform – Girls 1 House, short sleeved polo shirt 1 School crested blazer 2 School crested shorts 2 Dresses – summer 1 School crested tracksuit OR 1 School crested sport cap 5 Pale blue crested blouses – summer 2 School crested white or navy warm up shirt 2 Navy shorts – summer 1 School crested bathers 5 White long sleeve blouses – winter 1 School crested rash vest (optional) 2 Winter skirts - winter 1 GGS swim cap OR 5 GGS white socks with navy trim 2 Charcoal pants – winter 1 Navy pullover, vest or cardigan (optional) 1 GGS tog bag 1 non-marking sport shoes 1 School tie 1 School crested skorts (optional) 1 House pin 1 House tie Items for particular sports teams are located on the Goforward Portal. 5 GGS white socks with navy trim (with dress) Notes OR • Summer uniform is worn in 5 GGS grey socks (with shorts) Terms 1 and 4, and Winter uniform in Terms 2 and 3. 5 Navy tights • Lady Day is held in Term 1 and Formal 1 School formal hat (optional) uniform is required. 1 School-approved bag/backpack (only available at Clothing shop) 1 Shoes: Black lace-up – summer/winter (no mary-jane, coloured stitching or tabs, brogues or patent leather)
Dress Code
It is expected that all boarders will dress For girls, smart casual requires that shoulders be themselves in activity-appropriate clothes covered and a dress/skirt of knee length. Some whilst in residence. Activities that require types of sandals may be worn in summer but specific dress standards include: thongs should not be worn to chapel. Make-up should not be worn to Chapel and only one set Dining Hall of earrings is appropriate. Jewellery should be kept to a minimum. Enclosed shoes are to be worn at all times. No thongs or singlets/tank tops can be worn. Recreational Activities Hats should be taken off upon entry. All boarders should wear clothing appropriate Chapel to the activity they are attending but general guidelines would require enclosed shoes, no Dress standard for services will be notified as singlets or thongs and no excessive make-up or either school uniform or smart casual. Smart jewellery. casual for boys requires pants (unless otherwise informed), enclosed shoes, a shirt with a collar and no hats or jumpers with hoods.
21
Leave
Whenever a boarder leaves the Boarding Local Leave House, they must inform the person on This is where a student leaves the Boarding duty as to where they are going and sign in House unaccompanied, to go to the shops and out. This includes local leave, day leave, in Guildford or Midland or enter the school overnight leave, mid-term leave and end of grounds other than for the school day or term leave. Leave is granted upon the belief sporting commitments, e.g. bike riding. This that the School is part of the community leave has a duration of 90 minutes. Junior and boarders will have the opportunity boarders (Yr 6-9) must be in groups if leaving to immerse themselves in a positive and the campus and this is approved at the worthwhile way. At the same time, the discretion of the duty staff. School also seeks to set boundaries, as would responsible parents. In a boarding environment, the flexibility offered by Day Leave parents in a family context is not always This is on a Saturday or Sunday where a possible, and therefore leave needs to be boarder is away from the Boarding House for regulated with conditions. an extended period of time, but not overnight. All parents of boarders are asked to nominate It may be to go to the city, beach or sporting approved hosts to ensure the Director of match, or visit approved friends and family Boarding can make appropriate and acceptable hosts. Parental permission must be given for decisions about leave requests. At all times, any day leave. This leave is entered onto our the Director of Boarding will have the final electronic leave system, REACH. You will receive say for approving leave. Guidance from and logon and password details once your child co-operation with parents of both day students has commenced. If going to someone’s home, and boarders, and approved hosts, are necessary both a boarder’s parents and the host must on matters of leave. When exceptional leave is make contact with the Boarding Year Co- required parents should apply in writing to the ordinator to confirm the details of the leave. Head of the Senior School. If leave is on a Sunday, it will commence after the morning Chapel Service, alternatively, if The first weekend of the school year is a closed an evening Service is calendared, boarders are weekend and no leave will be granted. It is a expected to return in time for the Service. Day time when all boarders, both experienced and leave concludes at 5.00pm. Day Leave may be new, can start to become acquainted. This is approved by the person on duty. If an extension important for lasting friendships. of the conditions are sought (e.g. returning later than 5.00pm), approval must be sought from It is each boarder’s responsibility to have the the appropriate Boarding staff. phone number of the Boarding Office, Director of Boarding and their Boarding Year Co- ordinator. Boarders are to make contact if they Weekend/Overnight Leave foresee any changes to their leave, or experience This is available on a Friday and Saturday trouble whilst away from the Boarding House. evening, with written permission from parents Leaving a message is not acceptable, they must (through the online electronic leave system, speak to someone. REACH). School sporting commitments must be met before leave can commence.
23 Leave
Beach Leave Extended Leave Beach leave is permitted for boarders during If a boarder will be away from school for a weekends in Terms 1 and 4 with the following number of days during term time, returning conditions: after term starts or leaving earlier than term finishes, parents must make a written 1. Beach leave can only be taken at the application to the Principal or Head of Senior discretion of the Director of Boarding, School. Deputy Head of Boarding or senior supervising staff member on duty; The leave system is underpinned by the boarder respecting the trust placed in them by their 2. Boarders must sign out and in and time parents and the Director of Boarding/Deputy limits apply; and Heads of Boarding, whereby a child will always give correct details about their destination and 3. No boarder may leave the school campus act in an appropriate and safe manner whilst on without an approved REACH request. leave. Failure to uphold the conditions of leave A permission form for beach leave must be may result in the privilege being revoked. completed, signed and submitted at the start of each school year by a boarder’s parents/carers Getting leave approval before they can take beach leave. The boarder will also need to complete and pass a surf A leave request must be completed using awareness course arranged by the School and our electronic leave system. complete and pass a swimming competency test All leave requests must be submitted for conducted by the School prior to beach leave approval by 12.00pm the Thursday prior to being granted. the weekend. The Boarding Co-ordinator reserves the right to refuse leave when they are not satisfied there will be adequate parent supervision.
Approved Hosts On admission to the Boarding House, parents of boarders are asked to establish a list of approved hosts on the electronic leave system and to the Director of Boarding. These lists must be kept up to date to reflect changing situations, and each year the School will ask parents to update their lists. However, parents are encouraged to add and delete names during the course of the year.
24 Your Daily ‘Checklist for Success’
Rooms Lights Out Before each day: • Once in bed, students are permitted to be • Take washing downstairs or place in basket reading in their room with bed lamps only in your room on. • Make bed • No electronic devices (laptops, mobile phones or tablets). This is time to • Clear floor ‘disconnect’ and get ready to have a good • Tidy desk night’s rest. • Be responsible for your belongings – • Those who are demonstrating that they are lock up valuables still studying (Years 11 and 12) may seek • Store food in airtight containers permission from the Duty Supervisor to • Respect other people’s rooms: this is their continue later. personal/private space. Seek permission • 10.00pm Lights out before entering. • Do not move, borrow or use other people’s belongings without permission. IMPORTANT PROCEDURES • Be on time for evening roll call every Prep night. Students are responsible for the following for the • Follow the correct signing in/out entire duration of Prep: procedures and always notify staff when you are leaving the Boarding • Working quietly at their desk in their own House. room • If you have an allocated job on the jobs • Having the door open roster, ensure you complete your required • Enjoy a book/novel if all work complete task – others rely on you doing so. • Seek staff permission if they need to leave • Be responsible and considerate in use of their room. ‘common areas’. If students are unable to demonstrate that they can meet these standards and Duty staff are aware of, and will hold are found to be in breach more than three students to account on these guidelines. times during a prep session, they may be If they are recorded in the duty book as made to study in a common area. being regularly unreliable in meeting these expectations, then penalties such as work force, being gated and long-term jobs roster positions will be implemented. Duty staff will also make note of consistently high performers who will receive rewards.
Building Relationships with the Boarders
As a co-educational boarding community, it We are also mindful of the need for privacy in is important that all boarders are aware of the boarding house. Boarding students should the School’s expectations around building not enter the sleeping area of other boarders healthy and respectful relationships. without their consent and may not enter the sleeping area of boarders of the opposite sex at We expect all boarding students, regardless of any time. gender, to be positive, friendly and respectful at all times within our community. Lifelong There is an expectation that boarders who are friendships are often fostered as a result of on leave from the boarding house will also young people boarding together and these conduct themselves appropriately, respecting strong ties are a strength of our boarding themselves and the wider community with community. whom they have contact.
Whilst friendships between all boarders are strongly encouraged there is an expectation that no boarding students will conduct sexual or other physically intimate relationships whilst in residence or on the school grounds.
Behavioural Expectations/ Code of Conduct
Students who enrol into boarding If a boarder consumes or brings alcohol or illegal agree to abide by the expectations of drugs onto the premises they may be sent home common sense, consideration and respect or to their guardian. of both fellow boarders and staff. The Year Co-ordinators, acting in loco parentis, Visitors are welcome in the Boarding House accept responsibility for each boarder in at appropriate times. Boarders are expected their care. Behavioural expectations apply to introduce a visitor to the staff on duty. All when boarders have been granted leave. visitors are to be entertained in common areas. Boarders are responsible for their visitors and Should there be a breach of expected behaviour, they are expected to ensure they uphold the there will be consequences. Not withstanding, behavioural standards expected in the Boarding the process of procedural fairness and discipline House. is dealt with on a case by case basis. As far as possible, incidents that occur in day If a boarder steals or breaks into a restricted area school hours are dealt with by the relevant they may be sent home or to their guardian and, school staff. While a student’s Year Co-ordinator depending on the severity of the action, the or the Director of Boarding may be informed of police may be called. problems during the school day, any correction would be similar to that of any student of the If a boarder leaves the Boarding House after School, whether a day student or boarder. lights out they may be sent home or to their There may be times when a child is going guardian. well in boarding but struggling with discipline during class time. While boarding staff may have a word with a student in these cases, the discipline is left to the day school and not carried over into the Boarding House.
27 Fire Alarms
The Boarding House is fitted with The Fire Brigade attends every time a fire alarm government regulated smoke detectors is triggered on the School premises. Fire drills and alarms which are monitored by a fire are carried out to ensure students know the security company which passes all calls on procedure and designated evacuation points to to the Fire Brigade. assemble.
Breakages and Damage
Each family is asked to pay a $500 bond At the end of each term an inspection will take while their child is in boarding. All place and the cost of any wilful damage will breakages must be reported to the staff be charged to the parents. Any maintenance on duty. For all wilful damage caused by requirements need to be reported immediately irregular activity (e.g inside ball activities, so they can be attended to as soon as possible. abuse of recreational equipment) boarders will be held responsible and charges may be made against that bond. Boarders are asked to exercise reasonable care when using Boarding House equipment and furniture.
Storage
On the eastern side of Sir Francis Burt Hall, Access to this area may be obtained by asking adjacent to the Medical Centre, there is a a boarding staff member. It is expected that large storage room. This space may be used this area is maintained in an orderly manner so for bikes, scooters, luggage or large sports that other boarders can access their belongings bags. when required.
Security of Belongings
It is the responsibility of each boarder to The identity of all valuable items should be ensure their belongings are kept in a secure registered with the Director of Boarding. location. Adequate lockable storage space Lost belongings must be reported to the staff on is available in each boarder’s personal area. duty as soon as they cannot be found. Personal insurance of valuable items is the responsibility of the owner.
28 Bicycles/Skateboards/Scooters
Parents are asked to take full responsibility Parents must supply their child with safety for their child’s use of a bicycle, skateboard, equipment and a security chain as requested. ripstick, scooter or rollerblades and in the Bicycles will be kept in the storeroom. case of injury or accident indemnify the School against any injury or accident to their child.
Search and Confiscation Policy
In line with our duty of care and health A search must be conducted with the student and safety regulations, Guildford Grammar concerned being present and a second School reserves the right to search for supervisor. and confiscate items that may be harmful to students and staff or confiscated if it No student will be physically searched for items is contributing to poor or non-compliant on their person. Students will be expected to behaviour. A confiscated item may also comply with staff with demands to cooperate. be sent home with parents or if an illegal Parents will be contacted if the student is item, be deposited with the appropriate uncooperative. authorities. Confiscation Searches Staff have the right to confiscate any item To mitigate the risk of harmful substances that is: entering the Boarding House, random searches • being used inappropriately as per school may take place, but only with the Director of rules (e.g. mobile phones used after lights Boarding’s prior approval. out etc.)
Staff can only search student dorm areas on a • a banned item at the School (e.g. R-rated strong suspicion that the student/s has in their material, laser pointers etc.) possession a stolen item, illegal drugs / alcohol, • deemed a safety risk to students and/or staff a weapon, lighters or matches, a banned item at the School or inappropriate material. • an illegal item or substance (illegal drugs/ items will result in police being notified) The student will be given the opportunity to voluntarily provide the item in question to staff Staff will set a period of time an item will before a search is carried out. Two members of be confiscated and when and how it will be staff will be present for any room searches. returned, either to the student or parent.
Students must cooperate with staff in any search. If they refuse, staff will request parent intervention. Parents will always be informed once a search is being carried out.
29
Academic Study and Homework
Homework, or prep time, is an important Supervised Prep Times: element of the daily routine for Guildford Grammar School boarders. The aim is Years 6 - 8 6.30pm - 7.30pm to provide an environment that allows Years 9 -10 6.30pm - 8.00pm each boarder to work unhindered and uninterrupted but with support where Years 11 - 12 6.30pm - 8.30pm required. Prep times are incrementally with optional extra time. increased for each year group and study During prep, boarders have access to computers areas and activities are tailored to meet the for research and the completion of assignments. needs of our boarders. It is hoped that the boarder will develop positive study habits, Please refer to the student diary for more complementing the supervised prep time detailed information on recommendations for with independent learning. study and homework. Boarders should read the guidelines in the student diary regarding In 2021, all boarders will undertake supervised plagiarism. prep in the new facility, or in the library, under the supervision of boarding staff and/or a Parents are asked not to contact their child teacher librarian. during prep time. Please do not place your child in the position where they will have their phone confiscated if using it during prep.
If you need to contact your child in an emergency, please do this via the duty staff.
31
Guidelines for the Use of Computers/Technology
Technology is a part of everyday life. In Internet network and wi-fi use by particular a significant part of our current boarders boarders generation and is undoubtedly Students will be required to sign the School’s a crucial resource for their educational BYOD Agreement before they can access the journey. However, boarders have a network. In addition, each personal device is responsibility to use this technology required to be registered. Any student who appropriately and to self-regulate the violates the agreement will be restricted in their amount of screen time they are exposed to. use of computing facilities. The computing facilities Education and communication are necessary in the Boarding House are primarily intended for from staff and parents, regarding the correct use in teaching, research and administration. use of technology. Research clearly shows that technology (computer or phone related • The Internet service of Guildford Grammar screen time) significantly interferes with and School exists to provide access to curriculum disrupts sleep (decreased quality of sleep related information. and REM sleep), it can be anti–social and a • Accessing inappropriate material is not distraction to school work. Increased screen permitted. Inappropriate material includes time for adolescent students has been found pornography, extreme violence, gambling, to correlate with a decrease in academic terrorism, illicit drugs materials, and hacking. achievement and an increase in rates of depression, anxiety and suicide ideation. • Users will not record or process information which might knowingly infringe any patents By technology, we refer to computers, mobile or copyright. phones, iPods, PSP’s and other forms of • Section 85ZE of the Commonwealth Crimes gadgetry that boarders may choose to bring into Act states that a person shall not knowingly the boarding house. or recklessly Each breach of policy is recorded for the incident 1. Use a telecommunication service of misuse not for the device being misused. I.e. supplied by a carrier to menace or harass - a boarder will not receive 3 breaches of policy another person or for each device but rather each time any of their 2. Use a telecommunication service devices are being misused. supplied by a carrier in such a way as would be regarded by reasonable If a communication device such as a mobile persons as being, in all circumstances, phone is confiscated it will not be returned offensive. when a boarder takes leave and parents/ • Boarders are not permitted to download any guardians must be aware that this may increase software in any form nor install any software the risk of applying for or approving leave on the school computing facilities. during a confiscation period. • Boarders are permitted to download appropriate text and graphic files to Boarding House computers if related to the school curriculum. Boarders must ensure that their time on the Internet is used in an efficient manner.
33 Guidelines for the Use of Computers/Technology
• Computers are to be used during prep time Consequences for breaches for academic purposes only. Non-academic of these criteria purposes include MSN, Instagram, Facebook, If a boarder is found to have breached the YouTube, movies, gaming, repeated above criteria, the following consequences may searching through music playlists, viewing apply: inappropriate material, or any use deemed inappropriate by staff. Computers may be • 1st Breach – Device will be confiscated for used for contacting families outside of prep a 24 hour period and stored in the Duty time only. Office by Deputy Head of Boarding. • Mobile phones can remain with senior • 2nd Breach – Device will be confiscated for boarders overnight, provided they are not a 48 hour period and stored in the Duty being used inappropriately. Office. • Mobile phones are not to be seen • 3rd Breach – Device will be confiscated for during roll-call or any time during prep one week (7 day period) and stored in the (6:30-8.30pm). Duty Office. • Mobile phones should not be taken into • 4th Breach – Device will be confiscated for the day school and can be confiscated the remainder of the term and stored with anytime between 8.30am-3.30pm. the Deputy Head of Boarding, only to be returned in person to the parent/guardian. • Mobile phones are not to be seen in Chapel or the Dining Hall. Parents/Guardians will be contacted after the • Parents are asked to assist the process by second breach of policy. A record of breaches refraining from calling their children during will be clearly maintained by boarding staff and prep or after lights out. accessible to boarders at all times via the Duty Office. • Students may not have TV screens in their rooms during weekdays. Any further breaches after a third will result in • PSPs, computers, iPads and Gameboys (or all technological devices being removed for a similar devices) are not to be used after period agreed to by the Director of Boarding lights out, unless with the authorisation of and the Parent/Guardian. duty staff.
34 Weekend Recreation Program
Guildford Grammar School operates a they liaise directly with the Recreation Officer in most comprehensive recreation program good time to make alterations. Boarders who for boarders. At the start of each term the sign-up for an event but do not show up with Recreation Officer produces a program good reason are charged for the activity. of the activities to be offered over the coming months. Each weekend will involve The cost of recreation events is divided between at least one activity in which any boarder participants and included on normal school may participate. Activities may include accounts to avoid problems with pocket money ice-skating, trips to theme parks, socials, availability and boarders having to carry extra shopping, water activities, indoor sports, cash. Group rates are always negotiated and trips to the cinema, and events supported prices are very reasonable. by other boarding schools. The recreation As decisions about participation in the recreation program is posted in the Boarding House program have to be made on a Wednesday and on the school website at the start of evening, it is important that boarders wishing to term so that parents and boarders may plan participate in weekend activities have checked their weekend and local leave. the program for events and have discussed Boarders need to have signed up by leave arrangements with their parents/guardians Wednesday evening if they are to participate in prior to Wednesday night of each week. This weekend activities. Once admitted, boarders are will alleviate problems with changes to sign-ups expected to attend their chosen event, unless after events have been booked.
REC ACTIVITIES DATE FRIDAY SATURDAY SUNDAY Week 1
31 Jan - IN HOUSE MOVIE ROLLERSKATING PREFECT CUP
2nd Feb Week 2 Driving Range Fringe Festival Show ADVENTURE WORLD 7th - Years 9 - 12 Years 11 - 12 All Years 7.00pm -9.30pm 6.30pm - 9.00pm Bus: 9.30am - 4.00pm 9th Feb Week 3 Freo Prison Night Tour Fringe Festival Show Year 7s at the Hangout (with 14th - Years 11 - 12 Years 9 - 10 day students) 7.00pm - 9.30pm 6.30pm - 9.00pm 10.00am - 2.00pm 16th Feb Week 4 South Beach Sunset St Brigids Social Freo Markets Markets 21st - Years 9 - 10 Years 7 - 8 Years 11 -12 7.00pm- 9.30pm 1.00pm -4.00pm 23rd Feb 6.30pm - 9.00pm Week 5
28th Feb - MID TERM BREAK
1st March Week 6 Lazer Tag Glow in the dark Mini Perth Zoo 6th - Years 9 - 11 Golf Years 7 - 8 6.30pm - 9.00pm Years 11 -12 1.00pm -4.00pm 8th March Week 7 Rollerskating (other Mazanod Social Outback Splash WaterSlides schools) 13th - Years 9 - 10 All Years Years 7 - 8 7.00pm- 9.30pm 12.30pm - 4.30pm 15th March 7.00pm - 9.30pm Week 8 St Marys Quiz Night Escape Room Cott Beach Hangout 20th - Years 7 - 8 Years 9 -10 Years 11 - 12 6.30pm - 9.00pm 7.00pm - 9.30pm 1.00pm -4.00pm 22nd March Week 9 Sunset Beach Dinner Movie Aquarium of WA (other schools) 27th - All Years Year 7 - 8 Years 11 -12 Time: TBC Time:1.00pm -4.00pm 29th March 5.00pm - 7.30pm Week 10 Bounce Year 11 - 12 St Brigids Game Day 3rd - Years 7 - 10 Chose your own Year 7 - 8 7.00pm - 9.00pm 6.30pm- 9.30pm Time: TBC 5th April
Week 11 END OF TERM YAY! 10th April
35 Boarders Parents’ Association
The Boarders Parents’ Association (BPA) is The BPA also serves as a social network for the parent body representing the interests boarding families, with a number of formal and of all Guildford Grammar School boarders informal gatherings held during the year. and their parents. All parents/guardians of boarders are members of the Association. Parents are welcome to contact any committee member for further details or to have input into The committee is elected annually and hold 3 or the next meeting. Meeting dates and social 4 meetings each year to discuss issues regarding events are shown in the School calendar, the boarding at Guildford Grammar School. weekly Bulletins and the Boarding Gazette. Ideally, the committee will include 2 parent representatives from each year. Relevant Senior A full list of contacts is on the next page. School and Boarding staff are also members of the committee. The aims of the BPA are to encourage discussion between staff and parents and to promote a quality boarding experience for our students.
36 BPA Committee Members’ Contact List
Chairperson Year 9 Parent Representative Year 12 Parent Representative Gemma Dunne Blair Wilding Karley Dunne [email protected] [email protected] [email protected] (08) 9686 1095 0417 977 243 (08) 9686 1104 0439 342 991 Jack Wilding (11Wb) 0458 071 375 Nathan Dunne (11He) Angus Wilding (9Wb) Blair Dunne (12He) Lachlan Dunne (9He) Holly Dunne (10He) Year 9 Parent Representative Vice-Chairperson Deb Thomas Year 12 Parent Representative Tracy Jones [email protected] Maria Weibel [email protected] 0438 245 523 [email protected] 0429 323 014 Ryan Thomas (9SG) 0458 700 060 Cameron Jones (11He) Regan Thomas (7SG) Tristan Weibel (12Ha)
Secretary Year 10 Parent Representative P & F Representative Tina Meston Jenny Cowcher Maria Weibel [email protected] [email protected] [email protected] 0427 996 188 0417 011 677 0458 700 060 Blake Meston (11Wb) Sophia Cowcher (12Ha) Tristan Weibel (12Ha) Charles Cowcher (10Ha) Year 7 Parent Representative Macy Cowcher (10Ha) If you are interested in joining the Deb Thomas BPA Committee, please contact [email protected] Year 10 Parent Representative Secretary Tina Meston. 0438 245 523 Jo Sattler Ryan Thomas (9SG) [email protected] Regan Thomas (7SG) 0447 461 502 Henry Sattler (10Ha) Year 7 Parent Representative (One vacancy) Year 11 Parent Representative Stephen James Year 8 Parent Representative [email protected] Liv Mincherton (08) 9880 5032 [email protected] 0429 805 032 0418 477 518 Thomas James (11SG) Caleb Mincherton (8Wb) Year 11 Parent Representative Year 8 Parent Representative Tina Meston Jane Liu [email protected] [email protected] 0427 996 188 0400 213 632 Blake Meston (11Wb) Louis Mead (8SG)
37
Frequently Asked Questions
Students What do I do when I need new items from the Clothing Shop? Do I have to keep my room tidy? If your parents have submitted an online credit Yes. As we live in a close community it’s card form the Clothing Shop can debit their important to be mindful of keeping your card directly each time you require new clothes. bedroom clean and tidy, especially as you will Alternatively, students can pay on their own debit most likely share a bedroom space with another cards. boarder at some stage. Each morning the Year Co-ordinator on duty assigns green slips (for Who washes laundry? tidy rooms) or pink slips (for untidy rooms). The All sheets and towels are collected once a week boarders with the most green slips are rewarded and washed on-site. Boarders have the option to with a special dinner at the end of the term. place their clothes in the laundry baskets where If any boarder receives three pink slips in one they are taken to a local drycleaner for washing week there are likely to be implications for their and returning to pigeon holes, usually within 1-2 weekend leave. business days. The boarding facility has washing machines and dryers, and students are welcome Who should be my first contact in to wash their own clothes in their spare time. boarding? Boarders will need to supply their own detergent. For any boarding related matter, your Boarding Year Co-ordinator should be your first point of What happens if I am sick? contact. You are also welcome to discuss a matter If you have been assessed by our medical staff with a Deputy Head of Boarding or the Director and are deemed not fit to stay in boarding you of Boarding. must be collected by parents/guardians or a host as soon as possible to reduce the likelihood of Do I need to hand my phone in at night? infection to other boarders. Our junior boarders (Years 6-10) all hand in their phones at night to be secured and charged for Who do I contact regarding after hours the next day. This is so that our boarders get needs? a good night’s sleep without any distractions. For any needs between the hours of Our senior boarders (Years 11-12) may keep 11.00pm-6.30am you should contact the their phones in their rooms so long as they can Deputy Heads of Boarding, Mr Chris Winters or demonstrate that they can self regulate their use. Mrs Sophie Carroll. This means not using them after 10.00pm. How do I submit leave? When can I phone home? We use an online leave system called REACH. If you are a junior boarder you will need to hand We will create an account that you will use to in your phone at 8.30pm each night to avoid it submit leave. The request is then directed to distracting you while sleeping. We also ask that the appropriate Boarding Year Co-ordinator you don’t use your phone during prep/study or Deputy Head of Boarding for approval. times. Ideal times to call home are in the morning Once approved it is in the system and you or after school between 3.30pm-5.30pm. need to advise staff when you head off on your leave. Parents or hosts collecting students How do students sign up and pay for from the boarding house need to enter the recreational activities on the weekend? Boarding House and make themselves known Every Wednesday we have a formal dinner to staff before proceeding to the room. Any (Well-dressed Wednesday) and the signup sheets questions concerning REACH may be directed for recreational activities are available for sign to the Director of Boarding or Deputy Heads of ups. Once your name is on the list your account Boarding. will be automatically charged for the event. Boarders are able to sign up for recreational Can I bring a pet? activities using the program called Reach. No. We don’t allow pets of any sort in the Most activities cost between $10-20. boarding house for a variety of reasons but mostly as it may impact other boarders living in What do I need for my room? adjacent rooms. Please refer to page 14 of this Handbook.
39 Frequently Asked Questions
Can I keep my own food? How do I get to club sport? Yes, students can purchase and store some types Some of our boarders participate in community of food in their bedroom. Fruit, milk, cheese, milo, sport at local clubs outside of Guildford Grammar biscuits and bread are available at any time of the School. If you wish to do this you should have day in the kitchen areas. We ask that students do a discussion with your parents and Year Co- not bring excessive amounts of soft drink, lollies ordinator/prior to registering. You will need to or other foods that may impact our ability to best arrange a parent/host to transport you. look after your health. If unsure of what foods can be brought, students can check with their Year Can I take friends home for the Co-ordinator or Director of Boarding. weekend? Yes, you can. Whether it’s a day student or What meals are provided in boarding? another boarder if both parties have parental Breakfast, lunch and dinner are provided for all approval then this is fine. boarders every day of the week. On weekdays, the Dining Hall also provides recess and afternoon tea How much money do we need? is served in the Boarding House. Meal times may There is no recommendation for how much change slightly on weekends due to other events, money you will need and this will depend on your but at least three meals are provided every day. In circumstances. We do not hold cash unless under Terms 1 and 4 we have a community BBQ every specific circumstances so you will need a debit/ Saturday night. savings card or pre-paid debit card to spend your money. Can we order takeaway on the weekends? Can I bring a bike? There may be the occasional time that your Yes, you may bring a bike to boarding if you wish Boarding Year Co-ordinator will allow you to but your parent/guardian will need to complete a purchase takeaway for delivery or pick up with a Bicycle Agreement Form prior to bringing it in and staff member, but this must always be approved this can be arranged through your Boarding Year prior to purchasing as it is only occasionally Co-ordinator. allowed on weekends. Can I go for a run/exercise in the Who do I talk to about dietary morning? requirements? Yes, you can. We ask all junior boarders to Any specific allergies or dietary needs should be communicate this the evening before going for a brought to the attention of boarding staff prior to run/gym session in the morning. Year 6-8 students your arrival. If you have suggestions for the Dining must go in pairs or groups of three or more. Hall you may choose to direct this to a member of Year 9-12 students may go on their own. All the Guildford Boarding Food Committee, which all boarders are expected to remain on campus for boarders are welcome to join. this exercise unless previously arranged. What is the procedure for taking leave? Can day students come into the We offer three different types of leave – local, day Boarding House? and overnight. An explanation of each can be Day students are welcome to come into the found on page 23 of this handbook. boarding house at appropriate times but must always remain in common areas. No day student How often can I go home? or visitor may enter the bedroom of a boarding There is only one official closed weekend for the student unless prior approval is given by boarding year and this is the first weekend of Term 1 when staff. we have our Boarding Prefects’ Cup, which is fun day and a great way to meet other boarders. How often do we change rooms? For junior and new boarders we recommend not Students in Years 6-11 change rooms at the taking leave more than once every three weeks for end of every term. This gives you a chance to the first few terms to alleviate homesickness and share a space with a variety of other boarders to allow you to build important new relationships and make our community more cohesive. Year in the Boarding House. 12 students may be allowed to select their own rooms, pending their Good Standing within the community. 40 41 Frequently Asked Questions
Parents How boarders change rooms throughout the year? Can I collect my child directly from We do our best to rotate boarders through sport? different bedrooms during their time in residence. Yes, this is possible but we ask that you This helps them to develop their relationships communicate this directly to the Boarding House, with other members of the community and ideally by phone, before doing so. Boarders can also assists in reducing build-up of unnecessary then be signed in and out correctly. possessions. We try our best to accommodate Year 6-8 students on the ground floor, our Year How should we prepare for boarding? 9-10 students on the first floor and our Year 11-12 students on the second floor, however this Moving into boarding is a significant change and may not always be possible, depending on the something that should be discussed as a family. size of each cohort. We will do our best to ensure Sitting down and reading through this Boarding the process is enjoyable for all genders and ages. Handbook, calling your Year Co-ordinator or talking to other boarding families you know When can fathers and mothers enter about their experience can really help. Use the bedroom areas? checklists and ensure you have everything you need before coming to the school also helps We ask that fathers only enter their daughter’s students to start on the right foot. If you have any bedroom area on the first and last day of each specific concerns for your child we recommend term. If they require entry outside of these times having an honest conversation with your Year it must be with the explicit permission and Co-ordinator about this so that strategies can be accompaniment of a boarding staff member. put in place to help. Mothers must also make themselves known to boarding staff prior to entering boys or girls’ What is the local community like? bedroom areas. We are very lucky at Guildford Grammar School Should my child bring their own sheets? to have all of our Year Co-ordinators, Senior Chaplain, Head of Senior School and other Bed sheets, towels and pillow cases are provided residential staff all living on site. These people but students are encouraged to bring their own and their families help to make up our wonderful fitted single sheet and pillow cases. Please ensure community and are available whenever you need these have your child’s name clearly marked on them, not just during business hours. Throughout them. your time at Guildford Grammar School there will be opportunities to attend sundowners, dinners What support is proved during and other functions that are a great way to meet homework/prep times and can my child these people and get to know the community access an external tutor if needed? better. The location and times of prep varies depending on the year group, but supervised prep occurs How will my Year 6 student get to the every night from Sunday-Thursday. During this Preparatory School each day? time boarders have access to teaching staff and Until the student is deemed to be independent academic tutors provided by the School at no enough, a staff member will escort them from cost. If you would like to arrange one-on-one the Boarding House to their Preparatory School tutoring for your child you may do this but please classroom each day. This walk is internally first discuss this with your Year Co-ordinator. through the campus and there are no major roads or cars. How often do boarders go to Chapel? Unless there is a specific service due to the How many students sleep in each room? Christian calendar we provide a boarder’s service This depends on the cohort. In general the Year every Sunday, generally from 6.15pm-7.15pm 6-9 students will have three per room, Year 10-11 and occasionally in the morning. Access to the students will have two per room and we aim to Chapel Card is provided through the website provide single rooms for Year 12 students. each term.
42 43 11 Terrace Road, Guildford, WA 6055 • www.ggs.wa.edu.au
Updated November 2020