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March 25 2020 Public Agenda to Post

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March 25 2020 Public Agenda to Post Emergency Guidelines Governing the Conduct of Remote Public Board Meetings and Provisions for Remote Public Participation The following Emergency Guidelines are issued by the President of the Board of Education of the City of Chicago (“Board President” and “Board”) in accordance with Board Rule 2-4.1 and State of Illinois Executive Order 2020-7 issued by the Governor of the State of Illinois on March 16, 2020, in which certain sections of the Open Meetings Act (5 ILCS 120/1 et seq.) have been suspended during the COVID-19 public health emergency. These Emergency Guidelines are effective March 20, 2020, and shall remain in effect during the period in which the Illinois Governor’s March 9, 2020, Disaster Proclamation and/or Executive Order 2020-7 remain in effect. The Board President may rescind, suspend or amend these Emergency Guidelines as circumstances dictate. During the period they are in effect, these Emergency Guidelines supersede the Public Participation Guidelines issued August 28, 2013 (rev. September 13, 2018). The purposes of these Emergency Guidelines are to: 1. permit the Board to conduct essential business while taking appropriate measures consistent with the guidance from the President of the United States, the United States Centers for Disease Control, the Illinois Department of Public Health and the Chicago Department of Public Health to mitigate the contagion and spread of the COVID-19 virus; and, 2. promote expeditious public meetings that will allow Board members, the Chief Executive Officer, Chief Education Officer and other Officers of the school district to maximize time spent directly addressing the needs of the students and families during the public health emergency. These Emergency Guidelines address the manner in which the Board will conduct its public meetings to keep participants below 10 people as recommended by the United States Center for Disease Control and below 50 people as directed by State of Illinois Executive Order 2020-7 and to comply with recommended social distancing and social isolation practices to mitigate contagion and protect and promote the health and well-being of the general public, Board employees, students, staff and members of the Board of Education. Electronic meetings, Quorum and Designated Broadcast Location Electronic Board Meetings and Quorum The Chicago Board of Education’s regular meetings will not require the physical presence of a quorum of Board members or any number of Board members at a single meeting location or any one location. The Board may conduct its public and executive (closed) meetings via telephone, teleconference, closed-circuit television or via other electronic media at multiple locations provided that the meeting shall be simulcast to the general public via live-streaming or other means to permit the general public to monitor the conduct of its business and to engage in public participation. An electronic recording of the virtual meeting shall be preserved. 1 Public Participation at Board Meetings Observing the Board Meeting Members of the public will view the Board meeting via live stream by selecting “Watch the Board Meeting live” on the Board's website at www.cpsboe.org. They will not be invited into the designated meeting locations from which each or any of the Board members are participating in the meeting. Number of Speakers The Board will allocate no more than 15 speaking slots to members of the general public to speak to the Board via electronic/telephonic means. Each speaker will be allocated up to two (2) minutes to speak. Public participation shall occur via telephone, teleconference or other electronic means. Speaker Sign Up Members of the public, employees of the district, Local School Council members and members of other groups wishing to speak must register in advance of the day of the meeting or by such other time noted in the meeting agenda published by the Board. Advance Speaker Registration will open the Monday preceding the Board meeting at 10:30 a.m. and close Tuesday at 5:00 p.m., or until all slots are filled. Advance registration during this period is available by the following methods: Online: www.cpsboe.org (recommended) Phone: (312) 989-7313 To ensure equity of access to address the Board, an individual may not speak at two (2) consecutive Board Meetings. In the event a speaker registers to speak at a consecutive Board Meeting, the speaker will not be called to address the Board. Restrictions Current or prospective vendors wishing to present products or services for purchase may not use the public participation portion of a Board meeting for this purpose. Written Comments Members of the public may submit written comments via email at [email protected] or via US Mail at 1 N. Dearborn, Suite 950, Chicago IL 60602. Recordings The Board records the public participation portion of each Board meeting. The Board reserves the right to edit any and all portions of the recording from each monthly meeting. These recordings are aired on local cable channels for the convenience of the public. Members of the public can copy any portion of the public participation or business portion of the meeting from the televised broadcast or from www.cpsboe.org. Effective Date: March 20, 2020 2 March 25, 2020 20-0325-EX1 TRANSFER OF FUNDS Various Units and Objects THE CHIEF EXECUTIVE OFFICER RECOMMENDS THE FOLLOWING: The various transfers of funds were requested by the Central Office Departments during the month of February. All transfers are budget neutral. A brief explanation of each transfer is provided below: 1. Transfer from Department of JROTC to Department of JROTC Rationale: Transfer needed for CPR Heart Saver training. Transfer From: Transfer To: 05261 Department of JROTC 05261 Department of JROTC 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 54505 Seminar, Fees, Subscriptions, Professional Memberships 221227 Curriculum Development 221227 Curriculum Development 000000 Default Value 000000 Default Value Amount: $1,000 2. Transfer from Student Support and Engagement to Network 6 Rationale: Lozano YMHFA training Transfer From: Transfer To: 11371 Student Support and Engagement 02461 Network 6 115 General Education Fund 115 General Education Fund 54125 Services - Professional/Administrative 54125 Services - Professional/Administrative 211210 Attendance Services 221302 School Development/Intervention 000000 Default Value 000025 Osse Attendance Project Amount: $1,000 3. Transfer from Pre-K - 12 Curriculum to Pre-K - 12 Curriculum Rationale: Transfer of funds for Libraries Transfer From: Transfer To: 10814 Pre-K - 12 Curriculum 10814 Pre-K - 12 Curriculum 115 General Education Fund 115 General Education Fund 53304 Instructional Materials (Digital) 54125 Services - Professional/Administrative 221220 Library Automation 221220 Library Automation 000000 Default Value 000000 Default Value Amount: $1,000 20-0325-EX1 4. Transfer from Network 5 to Network 5 Rationale: To purchase supplies Transfer From: Transfer To: 02451 Network 5 02451 Network 5 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 53405 Commodities - Supplies 221080 Aio - Improvement Of Instruction 221080 Aio - Improvement Of Instruction 000000 Default Value 000000 Default Value Amount: $1,000 5. Transfer from Social Science & Civic Engagement to Social Science & Civic Engagement Rationale: Funds to be used for travel accommodations for staff to present at out of state conferences Transfer From: Transfer To: 10813 Social Science & Civic Engagement 10813 Social Science & Civic Engagement 358 Title IV 358 Title IV 53305 Instructional Materials (Non-Digital) 54205 Travel Expense 221227 Curriculum Development 221227 Curriculum Development 440046 Title Iv, Part A 440046 Title Iv, Part A Amount: $1,000 6. Transfer from Arts to Noble - Hansberry College Prep Rationale: FY20 Arts Essentials Funding Transfer From: Transfer To: 10890 Arts 66574 Noble - Hansberry College Prep 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 53405 Commodities - Supplies 113035 All City Arts K-12 113035 All City Arts K-12 000000 Default Value 004112 Arts Essential Fy 20 Amount: $1,000 7. Transfer from Arts to Noble - John and Eunice Johnson College Prep Rationale: FY20 Arts Essentials Funding Transfer From: Transfer To: 10890 Arts 66148 Noble - John and Eunice Johnson College Prep 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 53405 Commodities - Supplies 113035 All City Arts K-12 113035 All City Arts K-12 000000 Default Value 004112 Arts Essential Fy 20 Amount: $1,000 8. Transfer from Arts to Noble - John and Eunice Johnson College Prep Rationale: FY20 Arts Essentials Funding Transfer From: Transfer To: 10890 Arts 66148 Noble - John and Eunice Johnson College Prep 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 53405 Commodities - Supplies 113035 All City Arts K-12 113035 All City Arts K-12 000000 Default Value 004112 Arts Essential Fy 20 Amount: $1,000 2 20-0325-EX1 9. Transfer from Arts to KIPP Academy Chicago Campus Rationale: FY20 Arts Essentials Funding Transfer From: Transfer To: 10890 Arts 66031 KIPP Academy Chicago Campus 115 General Education Fund 115 General Education Fund 57940 Miscellaneous Charges 53405 Commodities - Supplies 113035 All City Arts K-12 113035 All City Arts K-12 000000 Default Value 004112 Arts Essential Fy 20 Amount: $1,000 10. Transfer from Grant Funded Programs Office - City Wide to Associated Talmud Torah Of Chicago
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