Eastern Coalfields Ltd. Office of the General Manager / Salanpur Area at & PO – Lalganj, Dist
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Eastern Coalfields Ltd. Office of the General Manager / Salanpur Area At & PO – Lalganj, Dist. – Burdwan (WB) Ref. ECL/SLN/GM/CT/2013-14/1419 Dt.02.11.2013 NOTICE INVITING TENDER FOR TRANSPORTATION OF COAL FROM DABOR OC (DEPARTMENTAL) TO BONJEMEHARI RAILWAY SIDING UNDER SALANPUR AREA (DISCOUNT BIDDING SYSTEM) Sealed Discount Bid on SOR are invited from Registered Transport Contractors of ECL for Transportation of Coal by Tipping Trucks for the following routes / locations for the year 2013-14 for a period of six months under Salanpur Area. Calculation for estimated value as per based on latest SOR. Ref.No.: ECL/HQ/CMC/Transport/553 dated 21.10.2013. A. Coal Transportation: Sl. Location where Coal to be Distance Estimated Estimated E.M.D. No. Transported ( KM) Quantity Value 1% (in MT) (In Rs) (In Rs) From To 1. Dabor OC Bonjemehari 07-08 1,40,000 Rs. Rs.97,100 (Departmental) Railway Siding 97,10,400 The above quantities are as per plan and projections. This may vary due to unavoidable circumstances beyond control of management for which no claim from the contractors will be admissible by the management. For detailed terms & conditions and information, SOR available with the department may be referred. For detailed BOQ refer in last pages. This bid is to be guided by detailed terms & conditions of the SOR effective from 1.4.2013. Eligibility Criteria:- (i) The bidder shall executed similar transportation work (Coal) during any of the preceding 7 (seven) years at least 25% of the work value tendered (job-wise) in Govt. / Public Sector / Joint Sector / Public Limited Company in Private Sector. (ii) Bidder shall ownership of a fleet of minimum 1/3rd of Tipping Trucks, with valid documents (as required for the bid in question for this work). In case of bidder is having higher capacity Tipping Trucks / Trucks the total capacity of such Tippers/Trucks shall match the required ownership capacity. Contd.…..P/2 -2- Discount price bid of only such tenderers will be opened who fulfil the eligibility criteria as at (i) & (ii) above through documentary evidence. Sl.No Colliery / Depot Approx qnty. No. of Tipping No. of Tipping to be Trucks required Trucks to be transported per (10 te.capacity) owned by the day (in te.) Bidder 1. Bonjemehari OCP 834 9 3 General Instruction for submission of Offer:- A bidder is required to submit his offer in sealed covers giving reference to this Notice and date. The offer shall be in two parts, Part –I & Part-II shall also be in sealed covers clearly superscribed Part-I and Part-II on the respective covers giving reference of the Notice, date and route for which he is submitting the Tender. The two sealed covers shall be placed under one sealed cover. Part-I shall cover documents fulfilling eligibility criteria, photo-copy of proof of registration with ECL, Service Tax Registration proof and Earnest Money as detailed here-in-after. Valid Truck/Pay loader RC Book, Fitness, Road Tax, etc. Part-II shall cover price offer as notified. The rates offered should be valid for 120 days from the date of opening of Part-I of the Tender. Part-II envelops will be opened only in respect of such tenderers as found valid after scrutiny of Part-I. No clarification will be asked by the department and department will consider eligibility of bidder for opening of Part-II only based on documents submitted with the bids. No subsequent document for making the bid eligible if submitted by the bidder suomoto will be considered. Tender documents should be displayed in the web site. Tender documents can be downloaded from our website www.easterncoal.gov.in during the period of publication of tender document. No rectification by the bidder will be allowed to make the bid valid/responsive. The bidders are advised to follow the conditions as referred herein that the Contractors should have regular employees and payment of Contractor workers by the Contractors through Bank, Information regarding registration of the bidders under MSMED Act. Earnest Money :- 1% of the estimated value rounded off to nearest hundred rupees as initial security money (job-wise) to be deposited in the form of Demand Draft drawn in favour of “Eastern Coalfields Ltd. A/c Salanpur Area”, payable at Asansol on any R.B.I. approved scheduled Bank. Earnest Money will be forfeited in case of failure of the party to start the work within 10 (ten) days of issue of L.O.I. / Work Order. Earnest Money of the unsuccessful bidders will be refunded after finalization of bid. Contd.….P/3 -3- Receipt of Tenders :- Bids are to be received in sealed covers from 11:00 AM to 1.00 PM on 26.11.2013 in the specified box at the Office of the General Manager, Salanpur Area. Opening of Tenders :- Part-I tender will be opened at 3:30 PM on 26.11.2013. The company is not under any obligation to accept the lowest bidder/bidders and reserves the right to reject any or all the Tenderers without assigning any reason what-so-ever and also to distribute the work and allot the work / works to more than one tenderer at its sole discretion. Cancellation of LOI / Work Order :- The contractor shall have to start the work within 10 days from the date of issue of letter of Intent / Work Order as applicable and also maintain desired progress failing which the registration and the LOI / Work Order may be cancelled. The agency may also be debarred for work in ECL for at least a period of 3 years. Signing of Agreement: For work value more than Rs.5.00 lakhs, agreement is to be executed by the contractor as per enclosed format. General Manager Salanpur Area. Distribution:- G.M (T&MS) / TS to CMD, ECL, Sanctoria Director (Tech) OP/Dir. (Tech)P&P/Dir.(Finance), ECL, Sanctoria C.V.O. / CGM (CMC) / G.M. (Finance), ECL, Sanctoria All CGM/GM. ECL Addl. G.M./A.F.M./A.S.M/PM (I/C), Salanpur Area Salanpur Area Office Notice Board – 2 nos. President, Asansol Chamber of Commerce & Industries, Ghanty Bhawan (2nd Floor), G.T.Road, Asansol – 01 Secretary to General Manager, Salanpur Area. SALANPUR AREA BILL OF QUANTITY NIT. REF. NO. ECL/SLN/GM/CT/2013-14/ Dtd. 02.11.2013 Sl. Location where Coal to be Transported Distance Estimated Rate/Te Estimated No ( KM) Quantity (In Rs) Value From To (in MT) (In Rs) 1. Dabor OC Bonjemehari 07-08 1,40,000 Rs. 69.36 97,10,400 ( Departmental) Railway Siding To be filled by bidders:- We offer_____________% of discount on likely effective rates applicable from time to time on SOR applicable from 01.4.2013 up to the period of contract. Signature of bidder With seal Scope of work:- Transportation of coal by Tippers as per destination and route indicated above and also unloading the same and loading of Coal into Tippers as per above destination. (A) Date & Time of submission of Tender: - 26.11.2013 from 11 AM to 1 PM (B) Date & Time of opening of Tender (Part-I):- 26.11.2013 at 3:30 P.M. Note :- (1) All the rates mentioned may vary Rate mentioned are provisional and currently applicable based on Diesel price of Rs.56.33 per litre w.e.f. 01.09.2013. For payment – Discount shall be applicable on prevailing SOR rates (inclusive of others) of 01.4.2013 to period of contract. AGREEMENT FORM This agreement made the ………. Day of ………….. 20 between …………. (Name and address of the Employer) (Hereinafter called “the Employer”) and (name and address of contractor) (hereinafter called “the Contractor “of the other part). Whereas the Employer is desirous that the Contractor execute ……………. ………………………………..(name and identification number of Contract) ( hereinafter called “ The Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of such works and the remedying of any defects therein. NOW THIS AGREEMENT WITNESSETH as follows: 1. In this agreement, works and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this agreement. 2. In consideration of the payment to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein conformity in all respects with the provisions of the Contract. 3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of the defects wherein the Contract price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. 4. The following documents shall be deemed to form and be read and construed as part of this Agreement Viz. (i) Letter of Acceptance (ii) Notice to proceed with the work, (iii) Contractor‘s Bid. (iv) Conditions of Contract. (v) Specifications (vi) Drawings (vii) Bill of Quantities and any other document listed in the Contract Data as forming part of the contract. * IN witness whereof the parties have caused this Agreement to be executed the day and year first before written. The common seal of …………. Was hereunto affixed in the presence of …………… Signed, Sealed and delivered by the said ………………………….. In presence of …………………….. Binding Signature of Employer ………….. Binding signature of the Contractor……………… .