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Student Leader Guide 2016 -2017

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Student Leader Guide 2016 -2017 Student Leader Guide 2016 -2017 Welcome Letter....……...………………………………………………………………………………………1 Clubs, Interest Groups, & Clusters…………………………………………………………………………2 Club and Interest Group Overview ......................................................................................................... 3 Club and Interest Group Privileges ........................................................................................................ 4 Club Leadeship ........................................................................................................................................ 5 Club Elections ......................................................................................................................................... 6 Club and Interest Group Membership ................................................................................................... 8 Membership Dues .................................................................................................................................. 9 Establishing a New Club or Interest Group ........................................................................................ 10 Cluster Guidelines ................................................................................................................................. 11 Finance Guidelines……………………………………………………………………………………………12 Finance Overview .................................................................................................................................. 13 Spending Guidelines ............................................................................................................................. 14 Vouchers ................................................................................................................................................ 15 Reimbursements ................................................................................................................................... 16 Contracts ............................................................................................................................................... 17 Approved Vendor List.…………………………………………………..……………………………………18 Approved Vendors - Catering ............................................................................................................... 19 Approved Vendors – Services and Merchandise ................................................................................ 22 Event & Conference Planning………………………….....…………………………………………………..27 Event Logistics ...................................................................................................................................... 26 Event Venues ........................................................................................................................................ 28 Marketing an Event ............................................................................................................................... 29 Alcohol Policy ........................................................................................................................................ 30 Club Fundraising ................................................................................................................................... 31 Logo Use ................................................................................................................................................ 32 Common Event Types ........................................................................................................................... 35 Conference Planning ............................................................................................................................. 37 Conference Planning Timeline .............................................................................................................. 38 Conferences: Working with External Relations ................................................................................... 40 Conferences: Sponsorship and Best Practices ................................................................................... 41 Student Travel………………………………………………………………………………………………….42 Student Travel Guidelines .................................................................................................................... 43 OrgSync………………………………………………………………………………………………………….45 OrgSync Overview ................................................................................................................................ 46 Officer Status ....................................................................................................................................... 47 Create an Event .................................................................................................................................... 48 Promote an Event .................................................................................................................................. 49 Send an Email ....................................................................................................................................... 50 Club Joining Process…………………………………………………………………………………………… 51 Payments ............................................................................................................................................... 52 Refunds .................................................................................................................................................. 53 Elections ................................................................................................................................................ 54 Website ................................................................................................................................................. 55 Student Organizations……………………………………………………………………………………….56 Student Organizations Overview ......................................................................................................... 57 Athletic Groups ..................................................................................................................................... 58 Affinity Groups ..................................................................................................................................... 60 Community Service Organizations ...................................................................................................... 64 Professional Clubs ................................................................................................................................ 65 Social Groups ....................................................................................................................................... 69 Application Based Leadership Opportunities ...................................................................................... 70 Major Events with Student Participants………………………………………………………………….73 Orientation ............................................................................................................................................. 74 Graduation ............................................................................................................................................. 76 Graduation Awards .............................................................................................................................. 81 Key Contacts………………………...…………………………………………………………………………82 Key Contacts .......................................................................................................................................... 83 Addendum…………………………...………………………………………………………………………….84 Addendum .............................................................................................................................................. 85 Welcome Letter Welcome Letter Dear Student Leader, Thank you for choosing to participate in a leadership role within the Columbia Business School community! Your commitment to the business school through your role will help to build community and contribute to the vibrant social, academic, and educational programs offered at the School. The Office of Student Affairs values your impact both within your organization and in the broader School community, and is happy to support your organization’s programs and initiatives. The 2016 - 2017 edition of the Student Leader Guide will help you identify the various leadership opportunities and resources available to you this year, as well as outline best practices and tools of event planning, spending, and managing club programs and leadership initiatives. This guide also provides important guidelines and policies set by the Office of Student Affairs and Columbia Business School. The Office of Student Affairs is committed to providing you with the resources and guidance to help you have a successful year. Please feel free to drop by the Office of Student Affairs in Uris 105, 111, or 113 or contact us at [email protected] or (212) 854-5563. We look forward to supporting your leadership and service to the community. Best wishes for a successful year and thank you again for your ongoing contributions to the Columbia Business School community. The Office of Student Affairs 1 Clubs, Interest Groups, & Clusters 2 Club and Interest Group Overview Clubs and Interest Groups are a vital part of the Columbia Business School community. These organizations provide a variety of opportunities to engage the business school community through special events, opportunities
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