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Notes on Operations 104 LRTS 56(2) Notes on Operations Integration of a Research Management System and an OAI-PMH Compatible ETDs Repository at the University of Novi Sad, Republic of Serbia Lidija Ivanović, Dragan Ivanović, and Dušan Surla This paper discusses the extension of the Current Research Information System (CRIS) at the University of Novi Sad, Republic of Serbia, to incorporate elec- tronic theses and dissertations (ETDs). Data describing ETDs is entered using a web application that enables researchers to input their own data through a webpage without knowing the standards on which the system is based. The ETDs repository can exchange data with CRIS institutional repositories and Networked Digital Library of Theses and Dissertations members. In this way, the interna- tional visibility of theses and dissertations created at the University of Novi Sad is enhanced without duplicating data entry in various systems. This approach has been verified and tested on a dataset of theses and dissertations at the University of Novi Sad. ublic access to theses and dissertations via the Internet is important for the P development of a knowledge-based society. A knowledge-based society relies on the knowledge of its citizens to drive entrepreneurship, innovation, and vitality of that society’s economy. A knowledge-based society possesses a community of scholars, researchers, research networks, engineers, technicians, and businesses engaged in research and the production of high-technology goods and provision Lidija Ivanović ([email protected]. ac.rs) is a teaching assistant, Faculty of of services. It forms a national innovation and production system, which is inte- Education, University of Novi Sad, Som- grated into international networks of knowledge production. Its communication bor, Republic of Serbia; Dragan Ivanović and information technological tools make vast amounts of human knowledge ([email protected]) is an assistant pro- fessor, Faculty of Technical Sciences, Uni- easily accessible. This paper describes a test bed project at the University of versity of Novi Sad, Novi Sad, Republic Novi Sad (UNS), Republic of Serbia, which aims to improve international access of Serbia; and Dušan Surla (surla@uns. to UNS research. The approach described here can inform projects at other ac.rs) is a professor ermeritus, Faculty of Sciences, University of Novi Sad, Novi institutions. Sad, Republic of Serbia. One approach to achieving a knowledge-based society can be through Submitted October 14, 2011; tentative- depositing electronic dissertations and theses (ETDs) in a freely accessible digital ly accepted November 20, 2011, pend- repository. Assigning appropriate metadata to ETDs can improve discoverability ing modest revision; revision submitted December 6, 2011, and accepted for by increasing their visibility. Furthermore, visibility of ETDs can be increased by publication. putting the digital object or its descriptive metadata (or both) into systems con- This paper is part of the research project taining theses and dissertations, such as digital libraries, research management “Infrastructure for Technology Enhanced systems, institutional repositories (IRs), the Networked Digital Library of Thesis Learning in Serbia,” supported by the Ministry of Education and Science of the and Dissertations (NDLTD), DART-Europe E-thesis portal, Digital Repository Republic of Serbia [Project No. 47003]. Infrastructure for European Research (DRIVER), and others. These initiatives LRTS 56(2) 105 and related terms are explored in with an IR. The system architecture recommends a single point of entry to detail later in this paper. enables easy integration with library research articles regardless of whether Current Research Information information systems, which are based it is through an institution repository System (CRIS) at the University of on MARC 21format and also can hold or a research management system. He Novi Sad (UNS), Republic of Ser- metadata about ETDs.3 notes that three institutions (Glasgow bia, is a Common European Research The goal of the integrated sys- University, Southampton University, Information Format (CERIF)–com- tem, developed at UNS in accordance and Kingston University) have already patible research management system with CERIF, DC, ETD-MS, and OAI- implemented this approach. that has been in development since PMH, is to avoid or reduce dupli- Krause suggests the creation of 2008 at UNS.1 CERIF is “a compre- cated inputs on the two platforms and a virtual library that aims to enable hensive metadata standard and data increase metadata quality, reliability, users to gain integrated access to all exchange model that can be used for and reusability. relevant information in their special a very broad range of purposes involv- scientific field, irrespective of the loca- ing the management and exchange of tion of metadata and digital form of research data” developed by the Euro- Literature Review documents.8 A virtual library includes pean Organization for International a single point for creation of queries Research Information (www.eurocris Scientific research is an important that are sent to all systems that are part .org).2 This system has been extended component of knowledge. Much con- of the virtual library and integrates at UNS with a module for storing temporary scientific research along results retrieved from the systems. ETDs. The primary motivation for this with its associated metadata is available “NARCIS: The Gateway to Dutch expansion of CRIS UNS has been to in digital format via various means, Scientific Information,” by Dijk and increase the international visibility of such as digital libraries, research man- colleagues, describes the National Aca- theses and dissertations by UNS schol- agement systems, IRs, and publishers’ demic Research and Collaborations ars. Increasing the visibility of ETDs platforms. Open access to scientific Research System (NARCIS) portal can be achieved in the following ways: research enhances further develop- (www.narcis.nl), which provides access ment of science.4 Maximizing the vis- to all scientific research information • Exchanging data between the ibility of scientific research is essential in the Netherlands.9 That system is CRIS UNS system and other for scientific advancement. Visibility an integration of the Netherlands research management systems can be enhanced by putting research research management system and the according to the CERIF stan- into IRs that are OAI-PMH interop- Digital Academic Repositories in the dard. erable.5 The OAI-PMH protocol was Netherlands (DARENET).10 Olivier • Exchanging data between the primarily developed as a low-barrier describes collaboration between the CRIS UNS system and IRs method for interoperability between research management system and the in Dublin Core (DC) format metadata repositories and provides an digital library at Pretoria University.11 according to the Open Archives interoperability framework based on The general objective of the Initiative Protocol for Metadata metadata harvesting by defining two CRIS-IR group is “to work out an opti- Harvesting (OAI-PMH). classes of participants: data provid- mal solution for the interoperability • Membership in the NDLTD ers that expose metadata and service of Research Management Systems on network, i.e., exchanging data providers that harvest metadata. The the one hand and Institutional Reposi- between CRIS UNS and oth- IR’s metadata schema has a key role tories on the other, on a European er members of the NDLTD in increasing interoperability of the scale, taking into account all relevant network in the Interoperabili- repository, i.e., maximizing visibility of aspects.”12 The aim of the Current ty Metadata Standard for Elec- theses and dissertations that are stored Research Information Systems and tronic Theses and Dissertations in the repository.6 Open Access Repository (CRIS/OAR) (ETD-MS) format according to A rich metadata schema enables interoperability project is to increase OAI-PMH protocol. establishing relations between vari- the interoperability between research ous systems that contain scientific management systems and open access Another motivation for building research. Collaboration between those repositories “by defining and propos- this module was the creation of a systems has been discussed in recent ing a metadata exchange format for unique system with all relevant data years. According to Joint, sharing data publication information with an associ- for scientific research activities. The between institution repositories and ate common vocabulary.”13 system described here is a research research management systems to avoid The aim of integrating systems management system integrated duplication of efforts is necessary.7 Joint that contain scientific research is to 106 LRTS 56(2) maximize visibility of scientific research Context: CRIS UNS of Ajax-enabled components for JSF. and avoid duplicating input of the same The Apache Lucene (http://lucene metadata in various systems. Many CRIS UNS is a CERIF-compatible .apache.org) library is an open-source libraries worldwide store metadata in research management system under information retrieval library written the MARC 21 format. Those libraries development since 2008 at UNS. The in Java and is used for indexing and have electronic services that enable first phase of CRIS UNS development searching text contents. Text indexing downloading metadata about biblio- was the implementation of a system and query processing include a Cyrillic graphic
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