0 Table of Contents 1. It’s in the Handbook! 3 2. What is ACICIS? 2.1 Basic Structure 4 2.2 ACICIS Staff 4 2.3 Evaluation and Accreditation 6 2.4 Liability 7 2.5 Disciplinary Measures 7 3. Academic Program & Placements 3.1 Atma Jaya Catholic University 10 3.2 Dress Regulations 10 3.3 Campus Map 12 3.4 Orientation Schedule 13 3.5 Local Student Helpers 14 3.6 Language Program 14 3.7 Seminar Program 15 3.8 Academic Program Schedule 16 3.9 Preparing for Placements 18 4. Security Issues 4.1 Procedural Security 22 4.2 Emergencies 22 4.3 Risk Minimisation 23 4.4 Guidelines for Travel Beyond Jakarta 24 4.5 Natural Disasters 25 4.6 Assembly Points 27 4.7 Personal Security: Theft 27 4.8 Personal Security: Harrassment 28 4.9 Personal Security: Scams 28 4.10 Personal Security: Drink Spiking 29 4.11 What do I do if something is stolen? 29 4.12 Don’t Panic! 30 5. Health 5.1 The Secret to Staying Healthy... 31 5.2 Coping with Illness 31 5.3 Going to the Doctor or Hospital 33 5.4 Health Insurance 35 6. Cultural Issues 6.1 Personal Appearance and Dress 36 6.2 Bureaucracy 37 6.3 Trying to Fit In 38 6.4 Eating 41 6.5 Speaking Inggris 44 1 7. Immigration Matters 7.1 The Law 46 7.2 No Paid Work in Indonesia 46 7.3 Keeping Your Documents 46 7.4 The VKSB or Socio-Cultural Visa 47 7.5 FAQs 47 8. Transport and Services 8.1 Transport 49 8.2 Finances 55 8.3 Laundry 55 8.4 Books and Computers 56 8.5 Things to do in Jakarta 57 9. Communications and Contacts 9.1 Postal Services 61 9.2 Phones 62 9.3 Mobile Phones and Phone Etiquette 62 9.4 Internet Hot Spots 63 9.5 Useful Phone Numbers 64 9.6 Embassy Contacts 64 9.7 ACICIS and Atma Jaya Contacts 66 2 1. It's in the Handbook! You will often hear ACICIS staff say: 'It's in the handbook!' Don't lose this booklet. It contains information you need for keeping deadlines, finding doctors, taxis, contacting your university and more. The handbook should be read in conjunction with your pre- departure booklet that provides a number of tips about life and cultural adjustment while studying in Indonesia. This handbook covers the ‘must dos’ and ‘must knows’. Digital Version For further information not contained within this handbook, please view ACICIS’ website at: www.acicis.edu.au We also provide a concise digital guide through the Guidebook App, available on iOS and Android. After installing the app, open the app and the referral code: acicis2016 to download the ACICIS Jakarta Professional Practica 2016 Guidebook. For maps around Jakarta as well as addresses listed in this handbook, you can check the Jakarta Professional Practica 2016 custom Google Map that contains important places like Kos (accommodation), hospitals, the Atma Jaya campus, field trip locations, Host Organisation locations, Embassies, etc. You can view it here: bit.do/Jakarta-Map 3 2. What is ACICIS? 2.1 Basic structure ACICIS is a consortium of twenty-four international universities including all of Australia's leading institutions in the field of Indonesian Studies. ACICIS was established in 1994 when Murdoch University received support from what was then the Australian Department of Employment, Education and Training (DEET) to establish a national consortium to coordinate semester study programs at Indonesian universities for undergraduates. The first semester commenced in February 1995. ACICIS aims to broaden options available for students of Indonesian studies by coordinating access to regular semester courses in Indonesian universities and by providing a support network for students while in Indonesia. Its courses are meant to be accredited and funded through home universities as students remain enrolled for degrees at home universities which accept study in Indonesia as integral to their majors. ACICIS is headed by the Consortium Director and its programs and management are guided by the ACICIS Reference Group, a national policy board with members from six states. ACICIS is administratively housed and hosted by Murdoch University. A Resident Director coordinates all programs in Indonesia. Details on the various positions and responsibilities are outlined below. 2.2 ACICIS Staff ACICIS consists of two co-coordinating offices, one at Murdoch University (ACICIS Perth) and one in Yogyakarta (ACICIS Indonesia), and a program office in Jakarta for the duration of the practicum programs. ACICIS’ staff include: In Australia In Indonesia In Australia the chairperson The Resident Director (RD) is an integral of the consortium is the part of the in-country support structure, Consortium Director (CD), providing academic and pastoral advice to Professor David Hill of students, liaising with Indonesian Murdoch University. authorities and universities, developing Professor Hill works in close new ACICIS programs, and generally conjunction with the Perth ensuring everything runs smoothly. Ms secretariat, which Elena Williams, MA, is the current RD. She coordinates applications. lives in Yogyakarta in the ACICIS house at UGM and visits the Jakarta office on a regular basis. 4 In Australia (continued) In Indonesia (continued) Associate Professor David The BPP Program Officer is Mr Fendi Liem. Reeve of the University of Fendi is the founder and director of PT Selaras New South Wales is the Daya Utama (SEDAYU), one of Indonesia's ACICIS Deputy Consortium leading renewable energy companies with Director. solar and mini-hydro projects throughout the country. Fendi will provide professional guidance and support for BPP students. The Secretariat Manager is The DSPP Program Officer is Mr Antonius Mr Liam Prince. Liam Indrianto. Anton worked for several years for manages the Perth office Oxfam in Timor Leste and with the Australia- and coordinates all Indonesia Partnership in Yogyakarta as a administrative, finance and development coordinator and community liaison matters with home engagement manager. Through those universities. organisations, he had the opportunity to partner with a broad range of Indonesian civil society organisations and implement several programs in Indonesia. Anton will provide professional guidance and support for DSPP students. The Secretariat has several The JPP Program Officer is Ms Kate Lamb. Secretariat Officers on hand Kate Lamb is a print and radio journalist who to assist students with has covered Southeast Asia for the past four applications and pre- years. Her work has appeared in The departure matters. Mr International New York Times, The Guardian, Matthew Satchwell is the Los Angeles Times and Foreign Policy, responsible for Jakarta among many other publications. Kate has an Professional Practica enormous depth of experience as a long-term enquiries. resident of Jakarta and important actor in its vibrant media industry. Kate will provide professional guidance and support for JPP students. The Jakarta and Bandung Program Coordinator is Mr Nurfitra Yutha Asa (Asa). Asa serves as the primary liaison with Atma Jaya Catholic University on matters pertaining to current or future ACICIS programs hosted by Atma Jaya. He assists the BPP, DSPP and JPP Program Officers in the planning and conduct of Jakarta Practicum Programs and provides regular pastoral support services for ACICIS students in Jakarta and Bandung area. The Jakarta Program Assistant is Mr Dwiky Chandra Wibowo (Dwiky). Dwiky’s main role is to assist the Program Coordinator, Program Officers, and Resident Director in the preparation and implementation of 2016’s Jakarta Professional Practica. 5 2.3 Evaluation and Accreditation BPP, DSPP and JPP students are evaluated in a number different ways according to agreements with home universities. ACICIS has recommended that participants be awarded two-thirds of a full-time semester load. Documentation used to determine this allocation of credit includes: a) An Academic Transcript from Atma Jaya Catholic University consisting of a grade for the language program and a statement of satisfactory participation in the seminar series; b) A Program Officer’s Report that outlines the participant’s performance and achievements in the workplace. This report will be based on interviews with both participants and mentors, and the mentor’s evaluation sheet. Your Atma Jaya certificate will be presented on the final debriefing day. The Program Officer’s report will be sent directly to your home university contact a maximum of six weeks following the conclusion of the program. For students requiring academic credit, you are reminded that attendance rules for the Atma Jaya program are the same as at home. You must attend 80% of all language classes and seminars in order to be awarded a pass grade (doctor’s certificates are required to explain absences). Should you fail to reach the minimum attendance requirements you will receive a fail grade from Atma Jaya and receive an Unsatisfactory grade on your Program Officer’s report. In addition, all students are required to complete daily Reflective Journal entries and send weekly summaries to respective Program Officers. An ‘Unsatisfactory’ grade will also be awarded in the event that workplace performance has been deemed unsatisfactory by the Program Officer and/host organisation mentor. Unsatisfactory performance may include, but is not limited to: Poor workplace discipline (frequently being late, poor presentation, rude behaviour towards colleagues); Poor quality of outputs (substandard writing skills, failure to complete basic tasks); Poor cross-cultural communication and/ or a lack of respect for diversity in the workplace and cross-cultural professional practice; Attending the workplace for less than 80% of the internship period without a reasonable excuse and/or documentation; Breaches of host organisation internal rules and regulations, including with regards to data usage, social media policies and intellectual property. 6 Scholarship students should be aware that the failure to achieve a satisfactory grade may result in the repayment of any scholarship funds.