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Agenda of Ordinary Council Meeting

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Agenda of Ordinary Council Meeting Ordinary Council Meeting To be held in the Council Chamber Whitehorse Civic Centre 379 Whitehorse Road Nunawading on Monday 24 June 2019 at 7:00pm Members: Cr Bill Bennett (Mayor), Cr Blair Barker, Cr Raylene Carr, Cr Prue Cutts, Cr Andrew Davenport, Cr Sharon Ellis, Cr Tina Liu, Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett Mr Philip Warner Acting Chief Executive Officer Recording of Meeting and Disclaimer Please note every Ordinary Council Meeting (other than items deemed confidential under section 89(2) of the Local Government Act 1989) is being recorded and streamed live on Whitehorse City Council’s website in accordance with Council's Live Streaming and Recording of Meetings Policy. A copy of the policy can also be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within 48 hours after the meeting on www.whitehorse.vic.gov.au for a period of three years (or as otherwise agreed to by Council). Live streaming allows everyone to watch and listen to the meeting in real time, giving you greater access to Council debate and decision making and encouraging openness and transparency. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast. Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council. Council therefore accepts no liability for any defamatory remarks that are made during a meeting. Whitehorse City Council Ordinary Council Meeting 24 June 2019 TABLE OF CONTENTS 1 PRAYER ............................................................................................................................. 2 2 WELCOME AND APOLOGIES ............................................................................................... 2 3 DISCLOSURE OF CONFLICT OF INTERESTS ........................................................................... 2 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................................................... 2 5 RESPONSES TO QUESTIONS ............................................................................................... 2 6 NOTICES OF MOTION ......................................................................................................... 3 6.1 NOTICE OF MOTION NO 123 - CR BARKER ............................................................................... 3 7 PETITIONS ......................................................................................................................... 3 7.1 21 WATTLE VALLEY ROAD MITCHAM ...................................................................................... 3 8 URGENT BUSINESS ............................................................................................................. 3 9 COUNCIL REPORTS ............................................................................................................. 4 9.1 CITY DEVELOPMENT .......................................................................................................... 4 STRATEGIC PLANNING 9.1.1 STUDENT ACCOMMODATION POLICY REVIEW: AMENDMENT C213 CONDITIONS OF AUTHORISATION . 4 BUSINESS AND ECONOMIC DEVELOPMENT 9.1.2 BOX HILL LOGO COMPETITION ............................................................................................... 9 9.2 HUMAN SERVICES............................................................................................................ 12 9.2.1 PARKLAND ADVISORY COMMITTEES: EXTENSION OF TERM ........................................................ 12 9.2.2 THE WHITEHORSE STATEMENT ON FAMILY VIOLENCE AND THE PREVENTION OF VIOLENCE AGAINST WOMEN AND CHILDREN ..................................................................................................... 14 9.3 CORPORATE .................................................................................................................... 19 9.3.1 ADOPTION OF THE PROPOSED BUDGET 2019/20 .................................................................... 19 9.3.2 COUNCIL PLAN 2017-2021: ANNUAL REVIEW AND ADOPTION OF THE STRATEGIC RESOURCE PLAN 2019-2023 ..................................................................................................................... 24 9.3.3 PROPOSED PROCUREMENT POLICY 2019/20 ......................................................................... 26 9.3.4 TENDER EVALUATION (CONTRACT 30074) MUNICIPAL AND SPECIALISED FACILITY CLEANING SERVICES ...................................................................................................................................... 28 9.3.5 2019/20 ANNUAL INTERNAL AUDIT PLAN ............................................................................. 31 9.3.6 TENDER EVALUATION (CONTRACT 30174) PROVISION OF WORKERS COMPENSATION .................... 32 9.3.7 PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND ADJOINING 28 TO 46A MEDWAY STREET, 33 AND 35 TYNE STREET AND WITHIN HALLIGAN PARK, BOX HILL NORTH......................................... 34 9.3.8 APPOINTMENT OF AUTHORISED OFFICER UNDER THE PLANNING AND ENVIRONMENT ACT 1987 ...... 39 9.3.9 DELEGATED DECISIONS APRIL 2019 ...................................................................................... 41 10 REPORTS FROM DELEGATES, SPECIAL COMMITTEE RECOMMENDATIONS AND ASSEMBLY OF COUNCILLORS RECORDS ............................................................................ 58 10.1 REPORTS BY DELEGATES ...................................................................................................... 58 10.2 RECOMMENDATION FROM THE SPECIAL COMMITTEE OF COUNCIL MEETING OF 11 JUNE 2019 ........ 58 10.3 RECORD OF ASSEMBLY OF COUNCILLORS ................................................................................ 59 11 REPORTS ON CONFERENCES/SEMINARS ATTENDANCE ..................................................... 61 12 CONFIDENTIAL REPORTS .................................................................................................. 61 12.1. CONTRACTUAL MATTERS 13 CLOSE MEETING .............................................................................................................. 61 Page 1 Whitehorse City Council Ordinary Council Meeting 24 June 2019 AGENDA 1 PRAYER 1a Prayer for Council We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City. Grant that our own generation may build worthily on the foundations they have laid. Direct our minds that all we plan and determine, is for the wellbeing of our City. Amen. 1b Aboriginal Reconciliation Statement “In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.” 2 WELCOME AND APOLOGIES 3 DISCLOSURE OF CONFLICT OF INTERESTS 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS Minutes of the Ordinary Council Meeting 27 May 2019. RECOMMENDATION That the minutes of the Ordinary Council Meeting 27 May 2019 having been circulated now be confirmed. 5 RESPONSES TO QUESTIONS Page 2 Whitehorse City Council Ordinary Council Meeting 24 June 2019 6 NOTICES OF MOTION 6.1 Notice of Motion No 123 - Cr Barker That Council extends condolences, sympathy and respect to the families of those who lost their lives and who continue to suffer after the events of Tiananmen Square 30 years ago. 7 PETITIONS 7.1 21 Wattle Valley Road Mitcham A petition signed by 91 signatories has been received requesting Council consider retaining ownership of the parcel of land at 21 Wattle Valley Road Mitcham without any subdivision or sale, and complete a project to demolish the existing dwelling and integrate the land into the neighbouring parkland with pedestrian access from Wattle Valley Road. RECOMMENDATION That the petition be received and referred to the General Manager Human Services for appropriate action and response. 8 URGENT BUSINESS Page 3 Whitehorse City Council Ordinary Council Meeting 24 June 2019 9 COUNCIL REPORTS 9.1 CITY DEVELOPMENT Strategic Planning 9.1.1 Student Accommodation Policy Review: Amendment C213 Conditions of Authorisation ATTACHMENT SUMMARY This report updates Council on the conditional Authorisation that has been granted by the Minister for Planning for Whitehorse Planning Scheme Amendment C213. Amendment C213 relates to the updated Student Accommodation Policy at Clause 22.14 of the Whitehorse Planning Scheme that was presented to Council at its meeting on 20 August 2018. Authorisation to prepare and exhibit the Amendment was received on 16 April 2019 and contained a number of conditions. One of the conditions of Authorisation is contrary to the resolution made at the Council meeting in regard to car parking rates. This report recommends that Council reconsider the car parking rates in the revised policy and revert to the rates currently in the Policy at Clause 22.14. RECOMMENDATION That Council under Whitehorse Planning Scheme Amendment C213, revert to the parking rates currently contained within the Policy at Clause 22.14 of the Whitehorse Planning Scheme. BACKGROUND On 20 August 2018 a report was presented to Council with the findings of the Student Accommodation Review 2018 (the Review), including a Student Accommodation Strategy for the City of Whitehorse. The Council Report recommended that the Whitehorse Student Accommodation Strategy, July
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