Gilbane Building Company Response To

PROPOSAL

CONSTRUCTION MANAGEMENT SERVICES Medina County Courthouse

Medina County Medina, OH

December 2, 2019

950 Main Avenue, Suite 1410, Cleveland, OH 44113 | Tel: 216.535.3000 | www.gilbaneco.com December 2, 2019

Scott Miller Medina County Administrator Medina County Commissioners 144 North Broadway St. Suite 201 Medina, Ohio 44256

RE: Medina County Request for Proposals | Construction Management at Risk Services Medina Courthouse

Dear Mr. Miller, Thank you for the opportunity to present our proposal for construction manager at-risk GILBANE services for the Medina County Courthouse in Medina County. This project will position CORE VALUES: Medina County to serve your justice needs well into the future and we would be honored to be a part of your team to make your project a success. Based on our review of the project, below are samplings of the areas where Gilbane will INTEGRITY provide the County added value: ›› This project involves unique challenges. We believe that Gilbane’s regional and national courthouse experience, coupled with a proven history of delivering successful TOUGHMINDEDNESS projects in Northeast Ohio, positions us well to service these unique challenges for all involved stakeholders. ›› Gilbane has been the construction manager on over 50 courthouse projects including TEAMWORK the award-winning Franklin County Courthouse.

›› We propose a project team with a successful track record of working together to the DEDICATION TO benefit of their clients. EXCELLENCE ›› Making certain that a strong partnership exists among all stakeholders (County, City, user groups, etc.) so that the project planning proceeds forward in a smooth and effective fashion. LOYALTY ›› Ensuring that trust is built and maintained among team members so informed decisions can be made at all phases of the project. DISCIPLINE ›› Minimizing disruption to any adjacent buildings during construction so that the County/City can continue to provide excellent services for all residents.

›› Securing safety of the site, all adjacent properties, staff and visitors is of the utmost CARING importance to our team. ›› Through recent experiences and the amount of construction we manage in the area,

we know the local contractors and suppliers. Our team will work diligently to create a ENTREPRENEURSHIP bid package strategy to give appropriate opportunities to local, capable contractors who are interested in the project. We do not self perform work, so you are assured, we are getting the best subs at the best price because we don’t compete with them with our own forces.

IMPORTANT NOTICE: This section contains confidential information proprietary to Gilbane Building Company, including but not limited to trade secrets and/or copyrighted material. Any unauthorized disclosure, duplication, or use – in whole or in part – of such confidential information for any purpose is strictly prohibited. All rights reserved by Gilbane Building Company.

950 Main Avenue, Suite 1410, Cleveland, OH 44113 | Tel: 216.535.3000 | www.gilbaneco.com BUILDING MORE THAN BUILDINGS ›› The proposed management team is positioned well to serve the needs of the project. They have successfully worked through various concerns and issues, and will bring this experience and “lessons learned” to your project. This working knowledge ensures there is no learning curve and will enable the project team to begin working together immediately. Thank you again for this exciting opportunity. Given all of these factors, we are confident we can meet and exceed the needs of Medina County to deliver a project everyone will be proud to be a part of.

Sincerely,

Brett Meyer, Senior Vice President Principal-in-Charge, Gilbane Building Company

Confidential and proprietary information. BUILDING MORE THAN BUILDINGS SECTION 1 ›› Proposal Transmittal Letter • Bonding Capacity Letter • Certificate of Insurance • Transmittal Letter Attachment 1 | Certificate of Authorization • Transmittal Letter Attachment 2 | Project Team Member List • Transmittal Letter Attachment 3 | Licenses and Certificates • Transmittal Letter Attachment 4 | CMR’S Personal Property Tax Affidavit

SECTION 2 ›› Proposed Modifications to the Agreement and Proposal Security • Proposal Form 2 | Proposal Security

SECTION 3 ›› Schedule

SECTION 4 ›› Plan and Approach to Services for Preconstruction

SECTION 5 ›› Services for Construction Phase

SECTION 6 ›› Proposed Alternative Work Items (Optional)

SECTION 7 ›› Updated Information

SECTION 8 ›› Initial Price Proposal • Proposal Form 4 | Price Proposal • General Conditions

SECTION 9 ›› CMR Team

Medina County Courthouse Medina County Executive Summary LOCAL TEAM Gilbane is proposing a team of professionals with ties to Medina County, including our partner Fiorilli 5 1 Construction, a family-owned firm located right in Medina. With the right mix of experience with REASONS both courthouse and historic renovation projects, WHY GILBANE tied with strong local relationships, Medina County can rest assured that the best team possible has been assembled to bring their skills to the Medina County Courthouse project. Our partner, Fiorilli Construction, is located just 7 miles from the project site! HISTORIC COURTHOUSE RENOVATION # Gilbane is ranked EXPERIENCE Correctional Gilbane is a national leader in restoring and Facilities Builder 1by Engineering News-Record (ENR) 2019 2 refurbishing historic structures. Our ability in preserving remarkable details comes from working on more than 130 historic renovation projects for TEAM MEMBERS WITH DIRECT public and private owners. From State Capitols, to landmark theaters, to Ivy league campuses, Gilbane KNOWLEDGE OF OCCUPIED is well-versed in showcasing the original beauty of COURTHOUSE PROJECTS historic buildings as fitting tributes to their overall 4Senior project executive, Chad Stevers personalities. and superintendent, Lane Brubaker both previously worked on the Seneca County Justice Center project in Tiffin, LOCAL PARTNER WITH EXTENSIVE OH. Chad and Lane will provide the Medina County Courthouse project KNOWLEDGE OF LOCAL SUBCONTRACTOR with in-depth knowledge and 3 MARKET lessons learned gathered from Gilbane has worked with local subcontractors this recent similar throughout Medina County area. Additionally, our project. team will place a strong emphasis maximizing local subcontractor participation for the Medina County Courthouse project.

COURTHOUSE/JUSTICE CENTER LESSONS LEARNED AND HISTORICAL DATA As one of the top justice builders in the nation, the Gilbane team has strong management with recent, practical and relevant correctional knowledge. Incorporating lessons learned and valuable 5 insight into each project. Our courthouse estimator, Tom Leonard brings comprehensive knowledge from estimating more than $358 million of correctional projects and a history of highly accurate estimates from earliest possible stages.

SECTION 1 Proposal Transmittal Letter

PROPOSAL TRANSMITTAL LETTER

This Section shall include the completed Proposal Transmittal Letter. The Proposal Transmittal Letter (See Proposal Form 1, appended to this RFP) and all attachments thereto must be signed by a representative of the Proposer who is empowered to sign it and to commit the Proposer to the obligations contained in the Proposal.

A completed Certificate of Authorization, which is included as Attachment 1 to the Proposal Transmittal Letter, must also be submitted in this Section. If the Proposer is a partnership, the Proposal shall be signed by one or more of the general partners. If the Proposer is a corporation, an authorized officer shall sign his or her name and indicate his or her title beneath the full corporate name. Anyone signing the Proposal as an agent must file with it legal evidence of his or her authority to execute such Proposal.

Proposers shall attach a sample insurance certificate and a letter from the surety named in the Proposal Transmittal Letter, confirming Proposer’s bonding capacity.

A complete list of key personnel indicating name of individual and their role shall be provided in Attachment 2 to the Proposal Transmittal Letter and be submitted in this Section. In submitting the identity of any such individuals, the Proposer commits to the Owner that such individuals will remain on the Project in accordance with the requirements of the Agreement. Proposers shall attach a copy of their hourly rates schedule.

In Attachment 3 to the Proposal Transmittal Letter, Proposers shall include a copy of any Ohio licenses and certificates of registration held by the Proposer and the individuals named in Attachment 2 which are related to the Work to be performed on the Project, including any architectural and engineering licenses of the professional engineer(s) and or architect(s) that will sign the design drawings and/or documents must be given responsible charge for the design work and shall be licensed in the State of Ohio. Provide proof of current registration for all such professional engineer(s) and/or architect(s).Proposers shall submit a properly completed Delinquent Personal Property Tax Affidavit in the form included in Attachment 4 to the Proposal Transmittal Letter.

Please see the following pages for the Proposal Transmittal Letter and all attachments.

Medina County Courthouse Medina County PROPOSAL FORM 1

PROPOSAL TRANSMITTAL LETTER

December 2, 2019

Medina County Commissioners Attn: Scott Miller, CPA Medina County Administrator 144 North Broadway St. Medina, OH 44256

Re: Proposal for the Medina Courthouse Project (the Project)

Gilbane Building Company (the “Proposer”) hereby submits its Proposal in response to the Request for Proposals (“RFP”) for the Medina Courthouse Project issued by the Owner November 5, 2019. As a duly authorized representative of the Proposer, I hereby certify, represent, and warrant as follows in connection with the Proposal: 1. The Proposer acknowledges receipt of the RFP and the following Addenda: No. Date 0 0 2. The submittal of the Proposal has been duly authorized by, and in all respects is binding upon, the Proposer. Attachment 1 to this Proposal Form is a Certificate of Authorization which evidences my authority to submit the Proposal and bind the Proposer. 3. All Project Team Members identified to date are identified in Attachment 2 to this Proposal Form. An hourly rates schedule is attached. 4. Copies of appropriate Ohio licenses and certificates or registrations are included as Attachment 3 to this Proposal Form. 5. A completed CMR’s Personal Property Tax Affidavit is included in Attachment 4 to this Proposal Form. 6. The Proposal contains the requisite Proposal security for assuring that the Proposer will enter into the contracts if determined to be the Selected Proposer. 7. The Proposer has reviewed and understands the requirements of the RFP and all Addenda thereto and, if determined to be the Selected Proposer, agrees to execute the Agreement.

50 Main Avenue, Suite 1410, Cleveland, OH 44113 | Tel: 216.535.3000 | www.gilbaneco.com BUILDING MORE THAN BUILDINGS 8. The Payment and Performance Bond Issued on behalf of Gilbane Building Company as the Proposer assuring that the CMR will perform its duties in accordance with the terms of the Agreement, will be provided by: Travelers Casualty & Surety Company of America Berkshire Hathaway Specialty Insurance Company Jeffrey M. Johnson, Regional Vice President Kevin O’Brien, Vice President - Surety 350 Granite Street, Suite 120, Braintree, MA 02184 85 Broad Street, 7th Floor, New York, NY 10004 T (781) 817-8421 | F (866) 216-5952 T (917) 830-2306 E [email protected] Attach a letter from the surety named above, confirming Proposer’s bonding capacity. 9. The Insurance required by the Agreement will be provided or brokered by Karen A. Walsh, S.V.P., Regional Director Property & Casualty Construction Services Group Alliant Insurance Services, Inc. 131 Oliver Street, 4th floor, Boston, MA 02110 T (617) 535-7254 | F (617) 535-7205 | E [email protected] Attach a sample insurance certificate. 10. All information and statements contained in the Proposal are current, correct, and complete, and are made with full knowledge that the Owner will rely on such information and statements in selecting the Selected Proposer and executing the Agreement. 11. The Proposal has been prepared and is submitted without collusion, fraud, or any other action taken in restraint of free and open competition for the services contemplated by the Project. 12. Neither the Proposer nor any Project Team Member is currently suspended or debarred from doing business with any governmental entity. Gilbane confirms that Gilbane Building Company is not currently suspended or debarred from doing business with any government entity. 13. The Proposer has reviewed all of the engagements and pending engagements of the Proposer and no potential exists for any conflict of interest or unfair advantage. 14. No person or selling agency has been employed or retained to solicit the award of the Agreement under an arrangement for a commission, percentage, brokerage, or contingency fee or on any other success fee basis, except bona fide employees of the Proposer. 15. Proposer accepts all of the terms and conditions of the RFP, including without limitation those dealing with the disposition of Proposal security. This Proposal will remain subject to acceptance for the time period set forth in the RFP. Proposer will sign the Agreement and will furnish the required security and other required documents within the time periods set forth in the Agreement. 16. The Proposer has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance for the Work. 17. The Proposer is familiar with and is satisfied as to all Laws or Regulations that may affect cost, progress, and performance of the Work. 18. Proposer does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Proposal for performance of the Work at the price(s) and within the times and in accordance with the other terms and conditions of the Agreement.

Confidential and proprietary information. BUILDING MORE THAN BUILDINGS SECTION 1 | Proposal Transmittal Letter 19. The Proposer has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Proposer, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Agreement to be employed by Proposer, and safety precautions and programs incident thereto. 20. Proposer has correlated the information known to Proposer, information and observations obtained from visits to the Site, reports and drawings identified in the RFP and Agreement, and all additional examinations, investigations, explorations, tests, studies, and data provided by the Owner. 21. Proposer has given the Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the Agreement, and the written resolution thereof by the Owner is acceptable to Proposer. 22. The Agreement is generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Proposal is submitted. 23. The Proposer has carefully examined all documents constituting the RFP and the Addenda thereto and, being familiar with the Work and the conditions affecting the Work contemplated by the RFP and such Addenda, offers to furnish all plant, labor, materials, supplies, equipment, facilities, and services which are necessary, proper, or incidental to carry out such Work as required by and in strict accordance with the RFP and the Proposal, all for the prices set forth in the Proposal Forms. The principal Proposer contact person who will serve as the interface between the Owner and the Proposer for all communications is: Name: Brett Meyer Title: Senior Vice President Address: 950 Main Avenue, Suite 1410, Cleveland, OH 44113 Phone: Office: (216) 535-3000 | Direct: (614) 948-4058 Fax: (614) 948-4030 Email: [email protected]

The key technical and legal representatives available to provide timely response to written inquiries submitted, and to attend meetings requested by the Owner are: Technical Representative: Name: Chad Stevers Title: Senior Project Executive Address: 950 Main Avenue, Suite 1410, Cleveland, OH 44113 Phone: Office: (216) 535-3000 | Direct: (614) 948-4011 Fax: (614) 948-4030 Email: [email protected]

Legal Representative: Name: Brett Meyer Title: Senior Vice President Address: 950 Main Avenue, Suite 1410, Cleveland, OH 44113 Phone: Office: (216) 535-3000 | Direct: (614) 948-4058 Fax: (614) 948-4030 Email: [email protected]

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 1 | Proposal Transmittal Letter

Gilbane Building Company Name of Proposer

Brett Meyer Name of Designated Signatory

Signature

Senior Vice President Title

(Notary Public)

State of County of

On this day of , 2019, before me appeared

personally known to me to be the person described in and who executed this Proposal for the Medina Courthouse Project and acknowledged that (she/he) signed the same freely and voluntarily for the uses and purposes therein described.

In witness thereof, I have hereunto set my hand and affixed by official seal the day and year last written above.

Notary Public in and for the State of

(seal)

(Name printed)

Residing at

My commission expires

Confidential and proprietary information. GILBANE BUILDING COMPANY 13684179v4 PF1-5 SECTION 1 | Proposal Transmittal Letter

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 1 | Proposal Transmittal Letter

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 1 | Proposal Transmittal Letter

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 1 | Proposal Transmittal Letter

Confidential and proprietary information. GILBANE BUILDING COMPANY DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 6/26/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas Kass Alliant Insurance Services, Inc. PHONE FAX (A/C, No, Ext): 617-535-7200 (A/C, No): 617-535-7205 131 Oliver Street, 4th Floor E-MAIL Boston, MA 02110 ADDRESS: [email protected] INSURER(S) AFFORDING COVERAGE NAIC #

INSURER A : Starr Indemnity & Liability Company 38318

INSURED INSURER B : Travelers Indemnity Company of CT 25682 Gilbane Building Company 7 Jackson Walkway INSURER C : Travelers Indemnity Company 25658 Providence, RI 02903 INSURER D : Charter Oak Fire Insurance Company 25615 INSURER E :

INSURER F : COVERAGES CERTIFICATE NUMBER: 1644764026 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS C X COMMERCIAL GENERAL LIABILITY VTC2KCO - 2E970978 - 19 6/30/2019 6/30/2020 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000 X XCU included MED EXP (Any one person) $ 10,000

X Contractual Liab PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 PRO- POLICY X JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000 OTHER: $ B AUTOMOBILE LIABILITY VTECAP - 2E97098A - 19 6/30/2019 6/30/2020 COMBINED SINGLE LIMIT $ (Ea accident) 1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $

A UMBRELLA LIAB X OCCUR 1000584521191 6/30/2019 6/30/2020 EACH OCCURRENCE $ 10,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000

DED RETENTION $ $ D WORKERS COMPENSATION VTC2OUB - 2E970954 - 19 6/30/2019 6/30/2020 PER OTH- X STATUTE ER C AND EMPLOYERS' LIABILITY Y / N VTRKUB - 2E970966 - 19 6/30/2019 6/30/2020 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Evidence of Insurance AUTHORIZED REPRESENTATIVE

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 1 | Proposal Transmittal Letter

TRANSMITTAL LETTER ATTACHMENT 2

KEY PROJECT STAFF

PROJECT TEAM MEMBER LIST

Name of Project team (if any): Gilbane Building Company

Names and roles of all Project team members identified to date:

NAME ROLE

Brett Meyer Principal-in-Charge

Jeff Troxell Project Leadership

Chad Stevers Project Executive

Keri Ash Senior Project Manager

Chris Kowalczyk Project Engineer

Lane Brubaker STC Superintendent

Mike Smith Superintendent

Jeff Hutchison Preconstruction Manager

Tom Leonard LEED AP Courthouse Estimator

LEED GA Ed Paradise Estimator

Attach a copy of the Proposer’s hourly rates schedule.

13684179v4 PF1-7

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 1 | Proposal Transmittal Letter

HOURLY RATES

Staff Name and Title Hourly Rates Brett Meyer $180.00 Principal in Charge Jeff Troxell $155.00 Project Leadership Chad Stevers $145.00 Project Executive Keri Ash $117.00 Senior Project Manager Chris Kowalczyk $95.00 Project Engineer Lane Brubaker STC $88.00 Superintendent Mike Smith $90.00 Superintendent Jeff Hutchison $165.00 Preconstruction Manager Tom Leonard LEED AP $145.00 Courthouse Estimator Ed Paradise LEED GA $135.00 Estimator

*Above are Gilbane’s fixed rates for 2020. A 5% escalation will be added for each year after.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 1 | Proposal Transmittal Letter TRANSMITTAL LETTER ATTACHMENT 3

LICENSES AND CERTIFICATES

Provide copies of the appropriate Ohio licenses and certificates.

UNITED STATES OF AMERICA STATE OF OHIO OFFICE OF THE SECRETARY OF STATE

I, Jon Husted, do hereby certify that I am the duly elected, qualified and present acting Secretary of State for the State of Ohio, and as such have custody of the records of Ohio and Foreign business entities; that said records show GILBANE BUILDING COMPANY, a Rhode Island corporation, having qualified to do business within the State of Ohio on December 11, 1998 under License No. 1048957 is currently in GOOD STANDING upon the records of this office.

Witness my hand and the seal of the Secretary of State at Columbus, Ohio this 28th day of September, A.D. 2017.

Ohio Secretary of State

Validation Number: 201727100652

13684179v4 PF1-8

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 1 | Proposal Transmittal Letter

CITY OF CLEVELAND DOC ID ----> 201025001122 Department of Building and Housing Division of Construction Permitting

RENEWCR18041360 Certificate of Registration

General Contractor This Will Certify that Brett Meyer representing GILBANE BUILDING COMPANY doing business at 145 E. Rich Street, 4th Floor, Columbus, OH 43215 has qualified as required by law, is dully registered and is hereby authorized to engage in the business as a General Contractor within the corporate limits of the City of Cleveland pursuant with the provision and regulations of the Codified Ordinance of the City of Cleveland.

This Certificate Expires 12/31/2019

RENEWCR18041360 Director of Building and Housing

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 1 | Proposal Transmittal Letter

Medina County Courthouse Confidential and proprietary information. Medina County

SECTION 2 Proposed Modifications to the Agreement and Proposal Security

PROPOSED MODIFICATIONS TO THE AGREEMENT AND PROPOSAL SECURITY

CONTRACT MODIFICATION REQUESTS: Article 2.1.6.7.6 - The indemnity language in the contract appears inconsistent with the A201 Article 3.18.1. We would like to review this with your team. Article 3.1.2 and 3.13 - We request that these articles be reinstated, many subcontractors request proof of financing from our clients. Article 5.2.1.2 - The General Conditions are not line item not to exceed values. They are lump sum per RFP. Article 6.1.1- Labor rates and lump sum general conditions shall not be subject to audit. (Multiple locations in this agreement). Article 7.1.7- We assume that retainage will not be held on CM fee, staff, general conditions, insurance or bond. Article 7.2.4 - Please reinstate. Article 11.5.7 - We request that the LD value be reconsidered as these high levels will impact subcontractor participation on this project.

GENERAL CONDITIONS A201 MODIFICATIONS REQUEST Article 3.18.1- Reinstate language that was struck. Article 11 - We would like to review the insurance program with your team to make sure all parties understand their obligations to each other. Article 11.4.3 - Please delete. Article 15.1.7 - We request a mutual waiver of consequential damages.

Medina County Courthouse Medina County SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 2 | Proposed Modifications to the Agreement and Proposal Security

Confidential and proprietary information. GILBANE BUILDING COMPANY

SECTION 3 Schedule

SCHEDULE

Provide a description of the Proposer’s planned schedule for the preconstruction, construction, and close-out activities, including post- occupancy issues. It is not sufficient for the Proposer to simply provide a Critical Path. Proposer shall include: a. Key schedule milestone dates and issues that Proposer anticipates. b. Duration of preconstruction (up to submission of the CMR’s GMP proposal) and the duration between execution of the GMP Amendment and Substantial Completion as well as Final Completion of the Project, including subcontractor bidding. c. Narrative detailing/demonstrating Proposer’s ability to manage the Project schedule.

Gilbane has repeatedly demonstrated our ability to create, update and execute schedules and deliver on- time completions. The proposed schedule on the following page includes a 16-month project duration starting 10/20/2020 with a turnover date of 02/22/2022. The building is assumed to not be occupied during construction and swing space will be provided by others.

Medina County Courthouse Medina County SECTION 3 | Schedule MEDINA COUNTY COURTHOUSE PROJECT SCHEDULE

2020 2021 2022 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

Award CMR Design Phase Winter Weather Winter Weather GMP Review/Award Contracts Overall Construction Period - 16 Months

Abatement & Demolition

Procure Site & Building Permits

Excavate Foundations/Garage

Structural Steel

Exterior Studs and Sheathing

Exterior Masonry 100% Building Enclosure Roofing

Interior Studs & Drywall

MEP Roughs and Finishes

Conditioned Air Milestone

Interior Finishes

Final Inspections/Closeout

Owner Move-in February 20, 2022

Medina County Courthouse Confidential and proprietary information. Medina County

SECTION 4 Plan and Approach to Services for Preconstruction

PLAN AND APPROACH TO SERVICES FOR PRECONSTRUCTION

Provide your Project-specific plan and approach to the preconstruction services in sufficient detail to allow the Owner to understand and conduct an evaluation of the Proposer’s plan for completing preconstruction services. a. Provide a detailed analysis of your approach to the preconstruction services including: i. A detailed list of all preconstruction services you will provide to the Owner on this Project which shall include, but not be limited to, constructability review, cost estimating, value CASE STUDY engineering, budgeting, testing, project phasing, and scheduling. Cost control success

I. PRECONSTRUCTION SERVICES Successful projects are built upon solid estimating and budget development based on a clear understanding of the intended scope, the desired schedule and the project team’s expectations. Gilbane’s experienced preconstruction team will draw upon Gilbane’s vast Franklin County Courthouse - Columbus, OH company-wide database of current pricing using powerful cost The seven-story structure includes court sets management tools to develop accurate and reliable cost models. used for the common pleas courts. Each is a self- contained unit featuring a courtroom, jury box, judge’s chamber, holding cell, bailiff’s office, and COST ESTIMATING PROCESS jury deliberation rooms.

Document Review COMPLETED UNDER BUDGET The project finished under budget due to Our estimating team is comprised entirely of in-house experts in the Gilbane’s close financial and schedule oversight architectural, structural, civil, mechanical and electrical disciplines. They on the project. Gilbane worked closely with the County and the design team to overcome many will examine the project documents, such as drawings, specifications, financial challenges throughout the project. One addenda, project budget, schedule, contracts and RFIs. We review the of the challenges was the future courtrooms. The original drawings showed one half of the documents to: seventh floor courtrooms to be shelled as future ›› Ensure that they are complete, noting any missing information and courtroom spaces. After the structural steel was topped out, the County decided that they wanted following up accordingly to complete the entire seventh floor and move ›› Understand their intent the future courtrooms to the third floor. Through change order negotiation success and value ›› Divide the facility into logical subcomponents that can be quantified engineering cost savings, all courtrooms on the and priced third and seventh floors came in under the original ›› Utilize the agreed-upon work breakdown structure (WBS) for the budget. project

Medina County Courthouse Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

Quantity Takeoffs On-Screen Takeoff The estimating team uses On-Screen Takeoff software to effectively quantify all materials on the project by creating color-coded drawings to identify conditions and their quantities. Gilbane utilizes this powerful software to increase accuracy and team efficiency with streamlined project setup, color-coded quantities on drawings, quickly manipulated takeoffs and easily document RFIs. BIM Quantity Survey/Estimate Integration (5D) Our virtual construction engineers can integrate cost data into the BIM once the model has matured and attribute data is embedded. This inherent intelligence is then surveyed and leveraged in conjunction with our cost estimating systems for cost analysis. Counts, lengths, areas On-Screen Takeoff and volumes can be generated directly from the model in a matter of Simplify the estimating process with color- coded quantities on drawings. minutes and hours as opposed to days and weeks. ROCTEK Site Quantities ROCTEK is an estimating software which allows us to quantify alternative site development and phasing scenarios with their associated cost implications. The software accounts for site conditions and allows the project team to have cutting-edge information in making decisions related to site issues. Timberline Cost Estimates Our estimating software, Timberline, facilitates our detailed approach by maintaining libraries of detailed cost elements and managing large databases that are populated and continuously updated with Gilbane ROCTEK Site Quantities cost information gathered from actual current company-wide costs data. Color-code soil and rock quantities to The estimating team determines pricing based on Gilbane’s current cost determine best use of the project site. database, subcontractor/supplier input as well as the following factors: ›› Conditions and circumstances surrounding the subcomponent ›› Material quantity ›› Market conditions ›› Escalation Cost Estimate Reports Timberline produces detailed estimates that can be configured in a wide range of formats, such as Uniformat (by system), CSI (by trade), program area or custom formats. Our cost estimate reports document Timberline Estimating Software any assumptions, exclusions, clarifications, alternates or constructability This efficient software loaded with Gilbane’s issues that were used to determine pricing. We will utilize the agreed- extensive current cost libraries, enables our upon WBS for the project from the estimate to the cost report. estimators to spend more time researching and analyzing your project, resulting in more accurate cost information and the best possible balance of scope and cost.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

Estimate Trending Log One of the most effective methods of communicating the project’s status is through our estimate trending log. This log is presented to clearly communicate pending and accepted changes from the previous estimate. As a team, we use the trending log to minimize cost surprises. Early warning of adverse trends is important to maintaining cost, schedule and to avoid and re-do of the design documents. The goal is to immediately correct the project course so that both time and money are not wasted with futile documentation. Extensive Current Pricing Database Cost Estimate Types Our cost estimates are backed by real Depending on your needs, Gilbane can provide complete estimates at all major milestones with increasingly current pricing from X SF in the X more detailed and accurate information to ensure the project is being designed within your budget market sector totaling $X in constraints. We are fully prepared to deliver the programming, schematic, and design development estimates the past five years. as required.

ESTIMATE TYPES Schematic Design (SD) Estimate The SD estimate builds on the established program budget by organizing costs by major construction elements. The estimating staff develops a detailed statement of construction costs based on a quantity survey of the schematic design drawings and specifications.

Design Development (DD) Estimate Using quantity surveys from the enhanced design development documents - mechanical, electrical, and plumbing documentation begins to materialize. Because there is more detail for specific project components, the accuracy of the estimate is increased and allowances become real numbers, and contingencies begin to be reduced. A full cost report will be provided at this time.

Construction Document (CD) Estimates The CD estimates are the final major pricing efforts. They reflect the impact of changes that occur following the DD estimate. CD documentation is detailed and complete, thus, the construction cost is very detailed. This estimate is sorted to reflect the bidding strategy (bid packages) and provides the information required to establish bid alternates.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

VALUE MANAGEMENT We refer to this process as value management (VM) rather than value Medina County Courthouse VE engineering to emphasize that the process is focused on value received, Top 5 VM Suggestions for the Medina rather than cost cutting. VM is a systematic approach utilizing proven Courthouse Project: procedures to identify the function of an item, establish a value for that ›› Foundation systems function and provide that function for the best overall initial and life- ›› Structural systems cycle cost. In every analysis, this must be accomplished consistent with ›› Mechanical and electrical systems the aesthetics, schedule, performance and safety purpose of the item. ›› Enclosure systems ›› Grading, roadway, parking and landscape enhancements ›› Mechanical, HVAC, electrical systems and controls (geothermal systems) ›› New or renovated enclosure systems ›› Building façade, window and door repair/restoration ›› Historic preservation requirements ›› Interior demolition, partition systems and finishes ›› Specialty furniture, fixtures and Programs/ Schematic Design equipment (FF&E), AV/IT systems Standards Design Development Construction Documents BIDDING Construction Phase Savings Potential Savings Project Phases

Gilbane’s approach to VM focuses on long-term costs versus the initial purchase price. We identify systems or components that may result in lower costs without sacrificing the project’s quality requirements. Facilitated by Gilbane, all VM efforts are conducted in close coordination VALUE ENGINEERING SUCCESS with Medina County and Brandstetter Carroll, Inc., with senior members AT FRANKLIN COUNTY of Gilbane’s management staff also participating. COURTHOUSE Our team conducted several value VM is not a one-time event but an ongoing activity that is most engineering sessions with the owner and beneficial when initiated early in the project’s design. It is a reiterative architect to meet Franklin County’s initial process in which the design team and Gilbane offer design and budget. construction alternatives to ensure Medina County, receives the highest Because of these sessions, the team quality project in the most cost-effective manner. revised architectural precast design of the north exterior wall, saving $2.2 A VM analysis consists of the following four steps: million. 1. Brainstorming: A creative phase in which Gilbane identifies and The value engineering practice proved examines the project’s high cost or problematic items and ascertains beneficial with the exterior precast system alternate methodologies to maximize the function and value of as well. This particular precast was costly these items. because of “L-shaped”panels, each with an 2. Evaluation: Gilbane will determine the cost, schedule impact, value eight-foot return, which were challenging and function of each proposed alternate methodology to ensure all to construct. To replace a portion of the relevant facts are considered. precast, a Dryvit system was used in 3. Recommendation: Gilbane will present all value engineering items specific areas and the remaining precast to Medina County and Brandstetter Carroll, Inc.. As a team, we will was limited to a more feasible 1-foot examine the presented alternatives and decide to implement them return around the exterior, saving both or provide additional alternatives for consideration. time and money for the owner. 4. Implementation: Gilbane incorporates the value engineering results into the project’s design, cost and schedule parameters and adjusts our estimates accordingly.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

INDUSTRY BEST PRACTICES FOR CONTROLLED COSTS Due to our vast knowledge and experience with courthouse projects, you can expect to receive more detailed cost information at an early, conceptual stage than typically expected. Gilbane understands the critical importance of your project budget and the responsibility to the taxpayers to deliver the project within your budget - No Exceptions! Gilbane employs a more robust preconstruction team than any local competitor in the marketplace to control the budget from the very onset of our partnership. This effort includes intense cost- control measures and highly detailed, transparent budget information very early in the process.

LIFE-CYCLE COST ANALYSIS Our approach to VM emphasizes value received over the life-cycle rather than concentrating on first cost. We see maintenance, function and energy consumption as other important factors in the evaluation of alternative designs and materials. Gilbane utilizes a respectful and methodical approach to stretching the initial and long-term budget of a project. Our life-cycle cost analysis process will enable the team to choose the most cost effective construction option with the lowest long-term cost of ownership. We will work with our design partners to identify potential cost savings, alternate materials or equipment that best suits the project at a lower overall cost, whether first-costs and or operating costs. We are advocates for long- term operability and maintainability of our buildings; we will defend Medina County’s interests in these critical areas.

SITE LOGISTICS AND PHASING PLANS Medina County Courthouse Site The project team will develop detailed site logistics that will be Logistics ››Utilizing BIM, we will focus on ensuring that implemented in the construction phase to ensure the highest level site logistics and safety considerations are of safety for everyone in and around the site. Contractors will also be proactively planned prior to the start of required to provide information on their incidence rates and EMR and construction that: OSHA history, which is an important element of contractor-selection ››Plan for zero impacts to the local vehicular and pedestrian traffic decisions. Please see our preliminary site logistics plan on the ››Identify temporary pedestrian, vehicle, following page. equipment and delivery routes. BIM 4D modeling can enhance logistical planning regarding elements ››Include the most effective placement of field trailers, site fencing, construction equipment, like hoisting, temporary weather protection, material handling, and material staging and storage areas and other safety reviews. This can be enhanced further by using a program such as construction areas. Google SketchUp to create a quick 3D model or import 3D equipment ››Ensure all construction processes (e.g., models (such as cranes, hoist, trucks etc.) so location evaluation can be foundation construction, truck and rig access, crane swings, structural steel and curtainwall optimized using visual scheduling (4D). BIM-enhanced site logistics is installation) are visualized well in advance of a tool the team uses to maximize lean principles of just in time delivery actual construction. and efficient storage planning.

Confidential and proprietary information. GILBANE BUILDING COMPANY SITE LOGISTICS SECTION 4 | Plan and Approach to Services for Preconstruction

Medina County Courthouse Confidential and proprietary information. Medina County BENEFITS OF GILBANE’S APPROACH Advanced Planning & Scheduling Sessions (APS) ››Minimize waste while maximizing value ››Team buy-in through inclusion of stakeholders in planning and decision- making ››Achieve reliable workflow with proactive checks and balances throughout planning ››Benefit from continuous improvement through sharing of successes

SECTION 4 | Plan and Approach to Services for Preconstruction

SCHEDULE DEVELOPMENT AT A GLANCE Advanced Planning & Scheduling ADVANCED PLANNING Reliability, commitment and proactive problem solving are the hallmarks & SCHEDULING of Gilbane’s approach to schedule development. Developed by a IDENTIFY OWNER PRIORITIES dedicated group of innovators, Advanced Planning & Scheduling (AP&S) is Gilbane’s Lean approach to creating high performance, integrated teams where individual members bring distinct expertise to MASTER PLANNING the process, thereby eliminating waste and producing a highly reliable ›› Determine Milestones schedule. Application of AP&S is particularly beneficial on complex, PHASE PULL PLANNING aggressive schedules. ›› Logistics Planning ›› Procurement By integrating the whole team throughout the AP&S process, from ›› Safety Planning Planning ›› BIM Planning owners through the Last Planners, opportunities to optimize the whole schedule are realized early in the process. By not approaching constraints and risks as isolated items and committing team members to meet their WEEKLY WORK/ LOOK-AHEAD PLANNING requirements on a daily basis, potential challenges are solved before ›› Production planning becoming problems in the field. Early identification of potential schedule ›› Constraint management issues provides more time to explore options and choose best suited solutions. SHIFT MEETINGS ›› Percent of plan complete/Variance With a focus on continuous improvement, Gilbane has established tracking an internal AP&S community of practice, which shares successes and lessons learned from across the country, maximizing the value that AP&S PRODUCTIVITY AND EFFICIENCY brings to your project. ANALYSIS ›› Percent of plan complete, Root Causes, The AP&S project planning methodology ensures and Constraint analysis LEAN APPROACH accountability, reliability and collaboration among the project Advanced Planning team. The techniques ultimately lead to improved jobsite & Scheduling productivity and time management for all team members through focused collaboration and proactive planning.

Master Planning and Project Milestone Schedule AP&S begins with identifying owner priorities by understanding the overall goal for the project through engaging the owner in a focused dialogue. Once priorities and goals are determined, the Gilbane team leads the master planning during which high-level milestones are identified to define the “road map” from project commencement to completion. Upon completion of the master planning session, Gilbane’s scheduler loads the milestone dates into Primavera Project Planner (P6)

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction scheduling software. This master project schedule depicts the overall project strategy, objectives, and activities set to time scale. It is the framework from which all future phase pull planning information will be developed. Distributed to all project stakeholders, it is refined throughout the project, depending on pace of work put in place. Our team will work closely to keep Medina County and Brandstetter Carroll, Inc. apprised of master schedule updates.

SCHEDULE RISK ANALYSIS

Having proven data to rely on for informed decision-making can make BENEFITS OF all the difference. Gilbane’s Schedule Risk Analysis (SRA) services provide Schedule Risk Analysis quantifiable data regarding the health of a project by identifying, ››Identify schedule risks early assessing and mitigating schedule risks using proven statistical Monte ››Better predict the likely end date of a Carlo simulation techniques. project Conducted throughout the AP&S process, starting at the master ››Minimize cost/time impacts to the project milestone schedule through construction phase scheduling, SRA is a ››Maximize recovery opportunities valuable tool to minimize impacts to project schedule by maximizing ››Identify where added resources will have the greatest impact recovery opportunities. ››Provide guidance as to where opportunities lie for risk avoidance DESIGN REVIEWS ››Supports claims avoidance Our preconstruction experts will conduct their design and compliance reviews, combing the documents for conflicts, missing information, or clarifications needed to minimize issues in the construction phase. This process is done in a collaborative, helpful manner; we view ourselves as a partner and want to provide valuable input based on our expertise from the construction industry. The team will perform three types of design reviews:

ESTIMATE CONSTRUCTABILITY IDC REVIEW BIM CLASH DETECTION TYPES REVIEW Typically performed on 100% CDs, after IDC and constructability Typically at 90-100% Throughout When issues have been addressed. CDs, or prior to preconstruction at SD, performed Gilbane integrates trade contractor procurement DD, and CD as required. models into the BIM then performs the clash detection.

Physical, functional and scope Practicality and Focuses on Physical coordination issues. interdisciplinary and buildability issues. life safety issues.

Project Manager, Keri BIM Coordinator; MEP Coordinator; Performed Gilbane IDC team Ash, Superintendent, Senior Project Manager, Keri Ash; by Lane Brubaker Project Engineer, Chris Kowalczyk

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

INTERDISCIPLINARY DOCUMENT COORDINATION Collaborative Process with Designers INNOVATION Interdisciplinary Document Coordination (IDC) is a preconstruction INTERDISCIPLINARY IDC reports have been very service designed to identify, track and communicate document DOCUMENT thorough and constructive. coordination issues to the design and project teams prior to COORDINATION - Jennifer Riddle Curley, project architect, Vinoly Architects on University of Chicago procurement and construction. IDC reduces unnecessary requests Gilbane is the only construction management Medicine Center for Care and Discovery for information (RFIs), change orders and project delays; improves firm with a dedicated in-house document review department. relationships among owners, architects, engineers and contractors; THE BOTTOM LINE: and enhances the QA/QC process by allowing design teams to provide On average, IDC reduces the number of RFIs Extremely pleased with Gilbane’s collaborative feedback. on projects by as much as 60%. IDC review process. - Seth Metzler, Vice President and project IDC was created to address coordination issues within the context architect, HKS, Inc. on Ahuja Medical of construction management services. It is a separate department Center for the University Hospitals from other preconstruction or construction services within Gilbane. Cleveland, OH Depending on the schedule, an IDC review and dissemination of results can be conducted in a manner that meets the project’s specific needs. Benefits of IDC Reviews ›› Better construction document coordination, resulting in consistent, competitive bidding practices COLLABORATION ADDS VALUE ›› On average, clients can expect a 10 to 1 return on costs of avoided IDC Review Results change orders versus initial review expenditures 500-Step Checklist Utilizing a 500-step checklist, supplemented by lessons learned and best practices, IDC is a rigorous, systematic, step-by-step analysis of the plans, specifications, bulletins, addenda and other related contract document information. The review identifies potential physical, functional and scope interdisciplinary and life safety issues. Maricopa County Downtown Court Tower - Phoenix, AZ ›› Physical - Will it Hit? Will it Fit? Gilbane performed six phased reviews over • Multidisciplinary review of above ceiling congestion to verify 18 months. Approximately 2,200 issues were adequate clearances identified via 12 interim reports, and these issues • Top of foundation elevations consistent with base plate elevations were resolved via 6 compliance checks. ›› Functional - Does it work? MAJOR ISSUES IDENTIFIED: ››Top of foundation wall profile inconsistent • Airflow at diffusers are within scheduled CFM ranges between architectural and structural drawings • Overcurrent protection between electrical panels and transformers ››Flat panel display locations and floor box are consistent quantities and locations inconsistent between A/V and electrical drawings • Combination Fire/Smoke and Fire Dampers are coordinated with fire ››Mechanical duct inlet sizes inconsistent rated wall assemblies. between plans and schedules ›› Scope – What does it need to work? ››Power not provided to all combination smoke/ • Continuity of thermal and building envelope at exterior openings fire dampers or to all folding fire doors • Utility building entrance locations, sizes and invert elevations are consistent 2,200 issues identified through the IDC review • Structural support is provided for exterior curtainwall openings

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

CONSTRUCTABILITY REVIEWS Led by Chad Stevers, project executive, many members of our team provide comprehensive constructability reviews. Our approach includes the continuous analysis of the contract documents and BIM to ensure that the design reflects the most economical approach to construction available. Our review will evaluate the following criteria: ›› Can it be built? ›› Can it be detailed better? ›› Can it be purchased without difficulty? ›› Can it be delivered within the allotted time frame? ›› Are sufficient tolerances met? ›› Are there weather-related considerations necessary? ›› Can unnecessary change orders be avoided? ›› Have we seen cost-effective options that will also deliver the same performance?

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction ii. Detailed descriptions of the services you can provide as part of your preconstruction services and experiences you may draw from relating to use of space, technology, and systems that support court facility functions and minimize operating costs.

II. DETAILED DESCRIPTIONS OF PRECONSTRUCTION SERVICES

COURTROOM BEST PRACTICES

Gilbane applies relevant lessons learned and best practices collected from previous experience and the Correctional Center of Excellence to ensure watch-outs are avoided and the most advantageous approaches taken. With over 100 lessons learned on courtrooms in our database, the team will implement best practices on the Medina County Courthouse project. Our team members have managed projects similar to yours all over the country and Medina County will benefit greatly from this experience. ERGONOMICS AND FLEXIBLE COURTROOMS Explore use of adjustable height countertops at the bench and clerk station and the option of bench-top monitor trenching to minimize the height of the monitors. Create additional mock-ups for the security command center where multiple monitors have to be viewed simultaneously and mock-up accommodating the clerk of the court public stations. MOCK TRIAL IN COURTROOM – Construct a physical mock courtroom or utilize a virtual mock-up to evaluate adjustments to heights, widths and locations to immediately see the impact to the end user, allowing for adjustments to be made before installation. ANTICIPATING FUTURE TECHNOLOGY – Explore degrees of functionality between raised-access flooring, a grid of recessed raceway and fixed floor boxes. Provide access panels in bench casework and platforms to allow for easy distribution of new cabling. Provide extra cooling capacity and rack space in IT closets. Provide extra capacity in cabling pathways. PLANNING FOR PROPER ACOUSTICS – Add sound vestibules between the courtroom and adjacent holding and public spaces to minimize unwanted noise. Control sound transmission between attorney and client interview rooms at in-custody areas. Evaluate costs of various sound absorptive and reflective materials, appropriate STC wall assemblies around courtrooms, white noise masking and sound amplification systems. Use the same subcontractor to seal all penetrations in the sound walls to ensure consistency. MAXIMIZING SECURITY – Evaluate impacts of after-hours use and multipurpose spaces to building security. Evaluate universal screening verse bypass aisles, single point of entry, mail screening, exterior material selection, CPTED, blast protection and crash bollards. Consider providing food services inside security to prevent the need to leave the building at lunch.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction iii. Procedures, objectives, and personnel responsible for reviewing design and construction documents and for providing feedback regarding cost, schedule, constructability, and identification of inconsistencies or omissions that might affect the GMP to the Design Professional and the Owner on this Project.

III. PROCEDURES, OBJECTIVES AND PERSONNEL RESPONSIBLE

Please refer back to section I. for procedures and objectives. Personnel Responsible PRECONSTRUCTION MANAGER Jeff Hutchison Jeff will lead the coordination of all design-phase activities including: scope definition; estimating and value analysis; constructability review; scheduling; quality and safety programs; regulatory compliance; and planning requirements to ensure a seamless transition into the procurement and construction phases.

COURTHOUSE ESTIMATOR Tom Leonard LEED AP

Tom will work closely with Medina County staff, Brandstetter Carroll, Inc., Gilbane team members and other key stakeholders to generate critical cost estimating, value analysis and constructability information at regular intervals, keeping the project on track. Tom will coordinate a team of in-house civil, structural, architectural, mechanical, fire protection/plumbing and electrical estimators to develop various estimates. He will support subcontractor qualification, bidding, bid scope reviews and lead the development of a GMP within budget. iv. In a graph or chart, show each team member, their responsibilities, the lines of authority and communication for each member and the estimated percent of time these individuals will be involved in this Project for preconstruction services.

IV. RESPONSIBILITES AND LINES OF AUTHORITY

STAFFING The organization chart on the following page represents how our carefully-chosen team will provide preconstruction services, with a star denoting those team members involved in the preconstruction phase of the project. We will mobilize a core team, led by project executive Chad Stevers immediately upon award, and then expand the group as activity increases.

Time Time Staff Name and Title Commitment (%) Staff Name and Title Commitment (%) *Brett Meyer *Jeff Hutchison As needed 50% Principal-in-Charge Preconstruction Manager *Jeff Troxell *Tom Leonard LEED AP As needed 20% Project Leadership Courthouse Estimator *Chad Stevers *Ed Paradise LEED GA 25% 15% Project Executive Estimator *Keri Ash 50% Senior Project Manager

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction ORGANIZATION

MEDINA COUNTY

Personnel PRINCIPAL-IN-CHARGE Responsible BRANDSTETTER Brett Meyer CARROLL, INC.

FIORILLI LEADERSHIP Jeff Troxell

PROJECT EXECUTIVE Chad Stevers

SENIOR PROJECT MANAGER Keri Ash

PROJECT SUPERINTENDENT ENGINEER Lane Brubaker STC Chris Kowalczyk

SUPERINTENDENT Mike Smith

TECHNICAL SUPPORT STAFF

PRECONSTRUCTION MANAGER COURTHOUSE ESTIMATOR Jeff Hutchison Tom Leonard LEED AP

ESTIMATOR ESTIMATOR Ed Paradise LEED GA Next Generation Construction

LEGEND Gilbane Building Company

Fiorilli Construction (CM Partner)

Next Generation Construction (EDGE Partner)

Preconstruction Team

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

v. Describe the critical preconstruction issues for this Project and how you will address those issues.

V. CRITICAL PRECONSTRUCTION ISSUES CRITICAL PRECONSTRUCTION ISSUES Based on the schedule drivers of the Medina County Courthouse project, our team believes that the following items are critical tasks.

COURTROOM BENCHMARKING AND MAINTAINING BUDGET AND MOCKUPS FOR OWNER SCHEDULE REVIEW Once the budget and schedule Our team will provide Medina County are finalized, ensuring that both with a full scale mock up early in the components stay within the design phase, additionally we will established parameters throughout purchase a benchmark courtroom in design and construction. order to review and make necessary adjustments before installation.

ENSURING SITE SAFETY UNDERSTANDING OF Ensuring safety of the JUSTICE AND COURTS site and all adjacent IT/AV AND MILLWORK properties and visitors Coordinate mill work with no disruption to with judges expectations neighbors and church through physical mock-ups. activities.

SITE PARKING PLANS COORDINATION WITH Developing a plan to SITEWORK handle the parking We will coordinate the interruptions that will occur sitework, utilities and during construction. We foundations for the will work collectively with sallyport and underground the County and the City to parking. make convenient parking available to all parties needing to use the services of the building during MINIMIZING construction. SITE LOGISTICS DISRUPTIONS Ensuring care is taken regarding Minimizing disruption to overall site logistics, considering the adjacent buildings the traffic flow around the during construction so that project; crane set up/tear down, the County can continue to dust and noise mitigation, and provide excellent services any potential material delivery off for all residents. hours.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction vi. Provide a list of one or more potential subcontractors the Proposer may engage for the preconstruction services, if any.

VI. POTENTIAL SUBCONTRACTORS FOR PRECONSTRUCTION SERVICES

DESIGN-ASSIST Design-assist takes advantage of the strengths and expertise of key trade contractors to develop complete construction documents, scopes of work and schedules in collaboration with Gilbane, the designers and the owners. Gilbane has developed procedures stemming from lessons learned on numerous design-assist projects to pre-purchase the services of pre-qualified subcontractors in a competitive fashion. When used, the project team gains the advantage of the trade contractor’s knowledge at a competitive price at a time it can be most effective – as design is still underway. Design-assist trade contractors work with us and the design team to make design decisions enabling the incorporation of project systems, products, and details to be the highest level of quality, for the best value to the client, fully coordinated between all systems, in the fastest time possible. Gilbane actively engages the design-assist partners to discuss pros and cons of each key building system allowing the team to make conceptual changes in advance rather than require a redesign later. Early partnering through design-assist allows the team the opportunity to reduce time in the schedule, provide an early review of specifications and design narratives, add the ability to bring cutting-edge technology into the project, and pre-purchase items. Gilbane is experienced successfully in procuring and managing design-assist trade contractors to fully take advantage of the benefits design-assist brings to the project. Through constructability sessions, the design- assist trade contractors collaborate with Medina County, the design team and Gilbane so each key building system is evaluated.

DESIGN-ASSIST BENEFITS Process for Competitively Procuring Design-Assist Partners

Input to design 1 Advertise and hold informational meetings to explain project context

Input to schedule, logistics Prequalify interested firms for both financial/performance capacity, specific and other planning 2 design-assist staff and experience

Schedule advantages Issue an RFP detailing general scope parameters for the trade, specific goals for through early and 3 the design-assist on that trade, deliverables and the timeline of performance expedited prefabrication Collect and evaluate proposals - which will include GMP prices and possibly Early commitment to 4 some trade-specific alternates and/or unit prices contract prices for key trades 5 Interview teams based on proposal evaluation and price Early commitment for labor and equipment resources 6 Finalize a selection with team input

At a designated point in time, the GMP pricing converts to an acceptable lump 7 sum or the package goes out for conventional bid

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction vii. Provide your plan for prequalifying Subcontractors in accordance with Ohio law including (1) general and Project specific prequalification criteria, (2) activities for developing prospective bidders’ interest in the Project, and (3) the Proposer’s evaluation processes.

VII. SUBCONTRACTOR PREQUALIFICATION Gilbane has completed, or is in the Proactive Procurement process of completing, multiple projects Gilbane’s approach is based upon the ultimate goal of obtaining the best possible in Cleveland. Gilbane will utilize this base pricing from the most qualified trade contractors and can be realized by strictly when we prepare the bidders lists for the adhering to the process outlined below. new Medina County Courthouse. Determine Project Analyze Structure In addition, we will also conduct bidder 1 Requirements 2 Local Market 3 Bid Packages outreach meetings in Medina County to notify the subcontractor community of the Pre-qualify Develop Bid Project project and the timing of the bid releases. 4 Contractors 5 Scopes of Work 6 Gilbane Building Company has a long- standing commitment and experience in supporting local communities on behalf of clients across our footprint. We become a part of the fabric of the community by investing our time and resources to support local, diverse and small businesses; community- based organizations; and educating local students on career options in the construction industry. We will work with Brandstetter Carroll, Inc. to develop a presentation for the meeting that provides images of the new Courthouse, the project schedule, the number of Design Releases for buying out the work, the breakdown of bid packages to be included in each Design Release, the bidder pre-qualification process and bid and award schedule.

Create Awareness – Opportunities Connecting targeted firms to potential contracting and subcontracting opportunities is presented through a comprehensive outreach approach which includes: 3 CRITICAL GILBANE ›› Partner with city, county, state and federal sources along with local and DIFFERENTIATORS national association partners that provide resources to targeted firms For Purchasing to build capacity. ››Gilbane has a separate purchasing ›› Host multiple pre-bid conferences that present opportunities, project department solely dedicated to teams, project requirements and networking opportunities with prime maximizing subcontractor bidding. and specialty contractors and suppliers. Maximum bidding means increased ›› Facilitate early procurement briefings with prime contractors that competition, thus driving down cost. clearly define project requirements on targeted business utilization. ››Because Gilbane does not self- ›› Deploy consistent communications in front end documents, bid perform, we are viewed as less of a submittals and scope reviews to ensure the expectations are clearly threat to subcontractors resulting defined. in more bid competition for our projects. ››Gilbane will host a local trade contractor fair to encourage and promote maximum Will County subcontractor participation.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

Once we’ve established a list of subcontractors to bid the work, Gilbane will then prequalify the firms using our on line iBidPro procurement system. Gilbane will develop a purchasing strategy for buying out the work, working with Brandstetter Carroll, Inc. to identify the Design Releases for bidding and awarding the work and what items of work should be shown on the drawing in each particular Release to coincide with our bid package breakdown. Gilbane will also work with the County and the local newspapers to run Bid Advertisements for each Bid Release prior to release of the bid documents. After receipt of the bid documents from Brandstetter Carroll, Inc., Gilbane i.BidPro will post the documents on a secure ftp site for the qualified bidders to Gilbane’s online procurement system, access. All addenda/supplements will also be posted to this site. i.BidPro, is a proprietary web-based application that streamlines the bidding Gilbane will assist the County with the public bid openings, documenting process and saves time and money for the bids received for each bid package in a bid tabulation form. Any clients and subcontractors. Subcontractors alternates will also be noted on the bid tabs. use i.BidPro to submit bids and RFIs online, and the Gilbane employee can instantly Gilbane will then schedule scope review meetings with the apparent low view and/or respond to the bids and any bidders for each bid package, inviting representative from Medina County queries. and Brandstetter Carroll, Inc. to these meetings. We will conduct in depth reviews of each low bidders proposal, ensuring they have included all work in their bid. We record these meetings and will issue scope review meeting minutes for each one. When we have determined the low responsive bidder for each bid package, Gilbane will make a formal recommendation to award to Medina County, requesting approval to award a contract to the successful subcontracting firm. Gilbane will then issue a contract to this firm, using our standard trade contractor agreement. These contractors will also be required to provide a payment & performance bond in addition to the required insurance coverages. viii. Provide a Project-specific approach to quality control and cost-control during preconstruction.

VIII. APPROACH TO QUALITY AND COST CONTROL At Gilbane, uncompromising quality is our most important deliverable— it is the cornerstone to client satisfaction and our impressive list of repeat clients. Quality is the reason for our success and continued growth in the construction industry. To achieve the highest standards of quality, we have developed a comprehensive quality management program built on the philosophy of total quality management (TQM). This proactive program is designed and implemented to ensure quality Quality is the reason for our success construction, performance and services from preconstruction through and continued growth in the facility occupancy. Effective TQM is the foundation of our reputation and construction industry. guarantees the overall success of the Medina County Courthouse.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

Gilbane will work with the design team, owner, and local authorities having Jurisdiction and co-lead the project’s quality management team. Quality is the team’s responsibility and essential to meet the project schedule. As the construction manager, Gilbane will develop, lead, and coordinate all aspects of the Quality Management effort for the project, working together with the design team. Gilbane will conduct a Quality Management Team kick-off meeting at the onset of the project followed by weekly meetings to monitor the Quality Management Plan.

QUALITY-IN-CONSTRUCTION (QIC) PROGRAM Gilbane quality team will develop a Quality-In-Construction (QIC) Program as our formal Quality Assurance and Quality Control plan for the construction phase. It works to assure that Medina County receives the highest quality building product through a more highly coordinated involvement with the building contractors. It has been designed to Gilbane will build value, interface with the construction contractors and augment their own QA/ quality, trust, specialty QC programs during the construction phase to assure an end product solutions, teamwork and that is consistent with the requirements established for the project. It has been designed to deliver projects that meet and frequently exceed our partnerships, and lasting client’s expectations. relationships. Gilbane’s QIC program works to eliminate the highly wasteful practice of ‘after-the-fact’ quality checks that hope to inject quality into already completed construction work. By using a process that works to prevent errors from occurring through detailed planning and coordination, as well as visual inspections and completion checklists, we have been able to significantly reduce rework by trade contractors to correct construction deficiencies found after the work has been done. This rework can be very costly for trade contractors and can have crippling impacts on project schedules. Goals of the QIC Program The primary goal of the QIC program is to ensure that all in-place work is done right the first time and is turned over complete and DEFECT FREE in accordance with contract documents. The program is intended to assure that: ›› Quality requirements are determined before work is started, are benchmarked early in the installation process, and work is delivered without rework ›› All work is thoroughly planned and coordinated prior to start ›› Tradesmen are appropriately trained on new technologies or unique aspects of a given portion of their own work, and understand how their work affects follow-on trades ›› All work is completed in accordance with the contract documents and within the schedule and budget established for the project

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

›› The efforts put forth through this program do not add to the workload of those directly involved, nor to the cost of the project. It is expected this program will ultimately net a reduction in time and cost by eliminating errors, rework and re-inspections, as well as insuring a completely operational facility upon turnover to Medina County ›› Errors and mistakes are detected, tracked, and corrected at the earliest possible opportunity ›› The facility is commissioned as it is constructed rather than being commissioned after it is constructed ›› The day-to-day relationships between trade contractors, Gilbane, the design team and Medina County are improved through communication, proper planning, and by agreeing on benchmarks for acceptable work at the outset ›› Provide Medina County with the facility that was designed Quality Control: Methods and Procedures The Quality Control portion of the QIC program includes specific procedures for conducting formalized inspections when materials arrive on site, at the time the trade contractor first starts new work, during the installation of their work, during system start-up, during Integrated System testing, and after the work has been completed. These QC inspections are performed by a designated inspection team composed of authorized representatives from Medina County, Gilbane, the design team, the trade contractor(s) whose work is being inspected, and others as may be required. Many of the QC activities will overlap with the requirements of the commissioning plan for the project, and Gilbane will be coordinating these activities to assure that there is no redundancy and that Medina County is not paying twice for the same work.

Quality Control: Requirements LEAN APPROACH The QC plan will be organized by CSI Specification division, with each Proactive and Preventative component within the division identified by name and subdivision number, by type of inspection or test required, by test parameter and reporting required, and by requirements for sign-off and acceptance. The QC inspection team will be comprised of authorized representatives of the County, Gilbane, the design team and the construction contractor(s). The following is a specific list of requirements that will be performed and / or monitored by Gilbane as a part of the construction phase QC efforts: A. Shop Drawing Conformance Review B. First Delivery of Material and Equipment Inspection C. First Equipment In-Place Inspection The foundation of Gilbane’s quality D. Mock-Up Inspections program is based on prevention rather E. Benchmark Inspections than correction, through maximizing methodologies like mock-ups, pictured F. Follow-Up Benchmark Inspections above. G. Below Grade, In-Wall and Above Ceiling Close-In Inspections

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

H. Activation Inspections for Equipment and Systems I. Start-Up Inspections for Equipment and Systems J. Integrated System Testing K. Final Inspection and Acceptance COST CONTROL EXPERTISE The local presence of Gilbane further ensures that we will be responsive to your needs when it comes to warranty call-back work. Our comprehensive preconstruction approach will set up the Medina County Courthouse project for success. Our team recognizes the following critical elements for successful preconstruction: ›› Establish a conceptual estimate baseline for budget and referencing point ›› Continuous estimating ›› Procurement-to-field transition Establish Conceptual Estimate Baseline for Budget and Referencing Point ›› Development of Initial Baseline Budget • In-house estimators for all disciplines (no outsourcing) • Historical data benchmarks (similar projects/similar program) • Use of models to assist in developing estimates (quantity takeoffs) • Collaboration with design team and client • Cost model – develop program unit costs ›› Tools/Programs to Assist Software in Initial Development • CostAdvisor Cost Model »»Ability to break out fit-out costs of various program spaces »»Program-driven cost tool »»Assist with renovation work within existing • Assemble Program »»Ability to extract quantities from model and set up baseline to compare future revisions »»Easy to use with Revit files • Benchmarks »»Use historical cost data from similar completed corporate/R&D projects to compare ›› Consideration of All Factors Affecting Cost and Schedule • Site Utilization Plan »»Safety is the main concern to all workers and the community »»Develop a plan that minimizes impact to ongoing operations • Phasing considerations • Sustainability premiums • IPD/Lean practices

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

Continuous Estimating ›› Assemble Program • Fit-out costs for various programs • In-progress checks against updated models • Special systems required • Not reliant on milestone drawing releases (SD, ›› Constructability DD, CD) • Impact to cost and schedule • Benchmarking back to target value set/compare • Research various means and methods to obtain changes in design design intent • Isolate components/elements for comparison as ›› Strategic Bidding Approach and Alternates needed • Use of alternates for assistance in controlling • Export room finish schedule for finish quantities budget ›› Studies of Systems/Program for Cost • Create bid packages to assist in obtaining local/ Evaluation minority goals • Exterior facade/envelope cost studies • HVAC systems • Lighting systems and controls Seamless Preconstruction and Construction ›› Involve Field Personnel in Preconstruction • PX, PM and PE involved early to evaluate logistics and site utilization • Develop bid strategy early in the preconstruction process • Develop detailed schedule and maintain throughout design process • Develop scopes of work for various bid packages • Perform constructability reviews for means and methods ›› Ensure Gap and/or Double Coverage • Develop scopes of work for bid packages • Scope reviews with owners and design team • Develop quality assurance plan and pass along in scopes of work • Provide schedule to trades for accurate bids • Develop and implement diversity plans/goals b. Describe how communications will be managed throughout your project team as well as with the Design Professional and the Owner as the design progresses. c. Describe how CMR personnel will coordinate with Design Professional personnel and the Owner during the pre-construction services especially periodic meetings, design review and comment protocols, etc.

COMMUNICATION Gilbane is absolutely committed to a collaborative, team approach for this project. We will contribute to the planning and execution of this project with suggestions, solutions, and technical advice. We will utilize a transparent, open-book approach and welcome feedback, pushback and challenges throughout the process, so we as a team can explore and reach consensus on the best options for Medina County Courthouse.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 4 | Plan and Approach to Services for Preconstruction

Partnering Sessions As new partner to the project team, our job will be to listen, get up to speed and then help the group make smart decisions. To achieve this, partnering sessions occur immediately with Medina County, Brandstetter Carroll, Inc. and relevant trade contractors where appropriate to develop personal relationships which foster open communication, gain an understanding of the team’s mutual goals, and establish the way in which conflicts and challenges will be faced. Particular focus will be paid to the topics below which will be critical to the success of the Medina County Courthouse. ›› Safety Workshop - Review the site and integrate requirements into a project-specific safety plan. ›› Budget Charette - Identify budget targets and discuss project drivers. ›› Advanced Planning & Scheduling Session - Improve team understanding of the needs and priorities of Medina County and project. ›› QA/QC Workshop - Review the Medina County Courthouse and to fully integrate Medina County’s requirements into Gilbane’s quality procedure manual. ›› Project Controls Workshop - Establish a team approach to efficiently manage the communications, documents and interactions for the life of the project.

›› Procurement Workshop - Integrate Medina County’s requirements USER GROUPS into Gilbane’s procurement manual, identifying design-assist trade contractor involvement as appropriate. COMMUNITY STAKEHOLDERS DESIGN & FINANCE ›› BIM Workshop - Establish a coordinated plan to implement BIM for & CONSULTANTS CONSULTANTS maximum effective and efficient use, and determine ownership and MEDINA COUNTY uses for the model. ›› Sustainability/LEED Certification Workshop - Confirm the achievability of targeted points, discuss best practices and determine Brandstetter Carroll, GILBANE requirements to be included in bid packages. Inc. ›› Neighborhood Communications Plan - Determine best channels to involve and communicate with the community the Medina County Courthouse construction activities. Team Collaboration Project Execution Plan Our Team is Committed to Working The outcome of the partnering sessions is the development of the Collaboratively With Each and Every Gilbane project execution plan for the construction phase. This mutually Stakeholder to Protect the Best Interests of Medina County. agreed upon document details the steps required to achieve the goals of the project. Our goal is to determine and clearly articulate how we will build the project, building it on paper first to ensure we arrive at the optimal plan. It serves as a roadmap for all project participants and a reminder throughout the project of the owner’s vision for this project.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 4 | Plan and Approach to Services for Preconstruction

INTEGRATED PROJECT CONTROLS Gilbane recognizes the importance of collaborative and integrated project controls that provide flexibility to meet the particular needs of a project. With that in mind, Gilbane has invested in integrated project management tools, each of which offers particular benefits for various activities. ›› Procore: project management technology focused on collaborative environment. Primary tool for the management of RFIs, submittals and daily reports, as well as other project logs. The platform allows for flexibility for project-specific needs to maximize efficiency. ›› BIM 360 Field: exceptional flexibility and efficiency in managing the quality process, issue logs, and punchlist. ›› Bluebeam: best-in-class technology to electronically manage and share drawings. Bluebeam also offers capabilities to share other project-related documents such as photos and schedules to facilitate collaborative review. While each of these systems offers best-in-class technology for particular needs, our menu of options ensures that we are able to customize the project controls approach to the particular needs of the Medina County Courthouse. Gilbane’s project teams work with dedicated in-house resources to understand the unique needs of a project and/or client, and assist the team to implement the most effective system for all relevant elements of project controls, as well as customize each system as needed. Design Coordination using Procore To fuel efficiency, Procore breaks down the silos between the construction manager and the design team. With intuitive visualizations to streamline communication with project collaborators, rework is prevented before construction begins. The advanced reporting function allows the team to analyze every detail to mitigate risk, streamline processes and make data-driven decisions. Scheduled report distribution to project stakeholders and collaborators increases transparency and helps the project team focus efforts and resources more efficiently. Key features of Procore’s design coordination platform includes: ›› Continuous coordination amongst VDC team. ›› Assigning ownership of an item directly to a subcontractor, designer or engineer. ›› Elevating issues directly to an RFI. ›› Track status of issues with dashboards. ›› Customized personal dashboards to optimize your day-to-day priorities. The robust document management system protects documents and directories with permission levels and check-in/check-out functionality. Documents are easily viewed in the field and shared from anywhere to obtain input from other collaborators.

Confidential and proprietary information. GILBANE BUILDING COMPANY

SECTION 5 Services for Construction Phase

SERVICES FOR CONSTRUCTION PHASE

Provide description of the Proposer’s plan to complete the Work for the construction phase of the Project. Each Proposer shall provide sufficient information to enable the Owner to understand and conduct an evaluation of the Proposer’s plan to complete the Work.

Please see sections A-F on the following pages.

Medina County Courthouse Medina County MEDINA COUNTY COURTHOUSE | Medina, OH A. PLAN AND APPROACH TO THE WORK SECTION 5 | Services for Construction Phase a. Plan and Approach to the Work. Provide a description of your general approach to the Project, including the overall make-up of your project team. Include the following: i. A Project-specifi c plan for delivery of CMR services during the construction phase. This plan should include, but not be limited to

1. Identity of the proposed team and the skills each brings to the Project;

1. PROPOSED PROJECT TEAM

Chad Stevers | Project Executive Chad is a seasoned construction executive with a solid background working in Ohio and brings recent, relevant courthouse experience to the Medina County Courthouse project. He will provide the team with leadership and best practices in ensuring the Courthouse project is smoothly run and will be an advocate for Medina County throughout the project.

Keri Ash | Senior Project Manager Keri, senior project manager, will manage the project under Chad. A seasoned builder, Keri has a strong background in historic renovations. She is able to manage the large scope of the project, applying best practices for active site construction and high-quality, state-of-the- art facilities. Keri’s abilities and familiarity with the project site make her the perfect project manager for the Medina County Courthouse project.

Lane Brubaker, STS | Superintendent As superintendent, Lane will oversee the preparation of the site utilization and logistics planning, traffi c fl ow and parking plans for the Medina County Courthouse project to determine the most effi cient use of the site, and will control the project in the fi eld. During construction, he will oversee safety, site utilization and quality. Lane brings intimate knowledge of courthouse construction projects from his time on several criminal justice projects, most notably the Seneca County Justice Center and Franklin County Courthouse projects. He understands how to ensure safety and minimal disruption on a tight site. Mike Smith| Superintendent Mike is detail-oriented and possesses proven management and organizational skills. He communicates skillfully with subcontractors to ensure that the work executed and the materials used are in strict accordance with the contract documents and submittals, scheduling requirements and safety standards. Working with Lane, Mike will conduct regularly scheduled job meetings for on-site personnel and assist with maintaining daily progress reports for subcontractors to ensure schedule, safety and quality program expectations are met.

Chris Kowalczyk| Project Engineer Chris brings his experience in implementing project controls and strong profi ciency with the Procore project controls software to provide timely and current project information to all members of the project team. As the project engineer, he will be responsible for review of all contract drawings and specifi cations for completeness and constructability. He will also review of all scopes of work to ensure that all labor, material and equipment necessary for the project have been purchased and are in accordance with the contract documents.

Medina County Courthouse Confi dential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Jeff Hutchison| Preconstruction Manager Jeff will lead the coordination of all design-phase activities including: scope defi nition; estimating and value analysis; constructability review; scheduling; quality and safety programs; regulatory compliance; and planning requirements to ensure a seamless transition into the procurement and construction phases.

Tom Leonard| Courthouse Estimator Tom will work closely with Medina County staff , Brandstetter Carroll, Inc. Gilbane team members and other key stakeholders to generate critical cost estimating, value analysis and constructability information at regular intervals, keeping the project on track. Tom will coordinate a team of in-house civil, structural, architectural, mechanical, fi re protection/ plumbing and electrical estimators to develop various estimates. He will support subcontractor qualifi cation, bidding, bid scope reviews and lead the development of a GMP within budget.

Ed Paradise LEED GA | Estimator Ed brings comprehensive knowledge from estimating similar correctional projects and a history of highly accurate estimates from earliest possible stages. Ed will apply valuable best practices and lessons learned from past experience to ensure the Medina Courthouse projects is delivered to optimize the established project budget.

2. In a graph or chart, each team member, their responsibilities, the lines of authority and communication for each member and the estimated percent of time these individuals will be involved in this Project for Construction Phase Services;

2. RESPONSIBILITIES AND LINES OF AUTHORITY

STAFFING The organization chart on the following page represents how our carefully-chosen team will provide services. We will mobilize a core team, led by senior project executive Chad Stevers immediately upon award, and then expand the group as activity increases.

Time Time Staff Name and Title Commitment (%) Staff Name and Title Commitment (%) Brett Meyer Lane Brubaker STC As needed 100% Principal-in-Charge Superintendent Jeff Troxell Mike Smith As needed 100% Project Leadership Superintendent Chad Stevers Jeff Hutchison As needed As needed Project Executive Preconstruction Manager Keri Ash Tom Leonard LEED AP 80% As needed Senior Project Manager Courthouse Estimator Chris Kowalczyk Ed Paradise LEED GA 100% As needed Project Engineer Estimator

Confi dential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

ORGANIZATION

MEDINA COUNTY

PRINCIPAL-IN-CHARGE BRANDSTETTER Brett Meyer CARROLL, INC.

FIORILLI LEADERSHIP Jeff Troxell

PROJECT EXECUTIVE Chad Stevers

SENIOR PROJECT MANAGER Keri Ash

PROJECT SUPERINTENDENT ENGINEER Lane Brubaker STC Chris Kowalczyk

SUPERINTENDENT Mike Smith

TECHNICAL SUPPORT STAFF

PRECONSTRUCTION MANAGER COURTHOUSE ESTIMATOR Jeff Hutchison Tom Leonard LEED AP

ESTIMATOR ESTIMATOR Ed Paradise LEED GA Next Generation Construction

LEGEND

Gilbane Building Company

Fiorilli Construction (CM Partner)

Next Generation Construction (EDGE Partner)

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

3. Plan to minimize impact to Owner’s operations, as applicable;

3. MINIMIZING IMPACT TO OWNER’S OPERATIONS Evident from our past project experience, Gilbane has extensive experience working in occupied correctional facilities. A close-knit knowledge sharing approach by Gilbane enables project teams to utilize a vast database of lessons learned in addition to their own expertise and experience, to continuously improve our project deliveries as we find improved ways to minimize disruption to on-going building and correctional operations. We recognize two critical aspects are managing construction activities in an occupied correctional facility and or campus; seamless communication with all stakeholders associated with the building. We will closely coordinate with the department heads to develop and maintain communication protocols that will work for the building. The following specifics will be addressed within the process: ›› All utility interruptions and shutdowns will be identified well ahead of time during the planning phase. This allows for multiple shutdowns to be coordinated and co-related so the total number of interruptions to building operations can be minimized. Where applicable, options for temporary utility plans will be proposed for discussion with the affected departments. For critical utility outages, we routinely conduct “Method of Operation” pre-conferences with all stakeholders, also addressing a recovery plan in the event of an unforeseen situation. ›› “Quiet Hours” will be established to avoid heavy construction during critical times. We understand that demolition activities are permitted during regular hours and therefore, special care will be taken to prevent excessive noise, control dust and to isolate vibrations. ›› A primary focus will be keeping all security systems 100% operational during the construction process and through the transitions from the existing to new buildings. ›› Another important aspect of a well thought out logistics plan is temporary signage. It is important to install highly visible signage identifying changes in their surroundings and to hold planning sessions well in advance to notify them of the upcoming changes. ›› One major issue on urban sites is heavy vehicular and pedestrian traffic. We attribute a lot of our success to a clear plan that is well thought out and flawlessly executed. On each urban site, we develop a thorough logistics plan that includes buy-in from all the stakeholders and we ensure all of our trade contractors clearly understand what is expected in terms of parking, material delivery and staging, safety procedures and temporary measures to maintain the necessary separation between the work and the public.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

4. As applicable, plan to coordinate and integrate new and existing systems and technology;

4. INTEGRATE NEW AND EXISTING SYSTEMS AND TECHNOLOGY

Interdisciplinary Document Schedule Risk Advanced Planning & Coordination (IDC) Analysis (SRA) Scheduling Tightens bid-ready drawings Statistical simulations to identify Lean approach to creating high resulting in considerable time schedule challenges early on, performance, integrated teams producing a and money savings. mitigating schedule risk to save highly reliable schedule time and money.

Transition Planning & Lessons Learned Database Facilities Management Management (TPM) Leveraging best practices Range of services including eTOP, Early planning for most safe and and lessons learned from Hosting Services, Operational Support, efficient staff transitions between billions of dollars in courthouse Technology and Facility Assessments phases of construction. projects nationally.

CostAdvisor Sustainability Media Studio An interactive cost modeling A dedicated “Green Team” Creating 2D, 3D, and 4D design tool to highlight ‘what if’ capitalizing on the latest green visualizations for County scenarios as design changes technologies, policies, and planning and community occur. actions. engagement.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

5. Provide a Project-specifi c approach to quality control and cost control during construction, including but not limited to, mechanical and electrical cost management;

5. PROJECT SPECIFIC APPROACH TO QUALITY AND COST CONTROL

QUALITY CONTROL Gilbane’s quality in construction (QIC) program is designed to ensure Zero Defects that all work is done right, complete and free of defects the fi rst time. The Settling for a product that is “close enough” program puts a specifi c process in place for all our projects that prevents or good enough” is never satisfactory. mistakes by inspecting work at the earliest possible opportunities You will receive 100% - 100% of the time. throughout the building process. Gilbane employs a variety of proactive inspection techniques that are the heart of the quality in construction process. Site-Specifi c QIC Plan A site-specifi c quality plan builds off the quality workshop in preconstruction. It prescribes the specifi c quality benchmarks that our inspections will measure against. This includes customizing the following quality elements.

Quality Control Description Benefi t LEAN APPROACH Documented program that is Incorporates A/E’s checks and balances, Proactive and Quality Plan measurable and included in each code compliance and promotes quality Preventative trade contractors contract. awareness. Prototypical rooms that are built Example mock-up Prevents signifi cant change orders later to serve as a measurement for Mock-up in construction by providing feedback future room construction. Users can before rooms are actually built. critique this installation. An evaluation of the fi rst installation Eliminates defective construction Benchmarks of any new work that is a permanent patterns by establishing a reference for part of construction. all future work. First Delivery of Examination of the fi rst delivery of Prevents non-compliant materials from Material Inspection materials and equipment. being installed. Eliminates repeated errors in First Equipment-in- Examination of all equipment at the subsequent installations by serving as a place Inspection initial installation stage. benchmark for all future installations. Resolves conflicting interpretation Benchmark for means, methods First Construction of requirements and eliminates any and conformance with a project’s The foundation of Gilbane’s quality Inspection defective construction pattern from the requirements. program is based on prevention rather beginning. than correction, through maximizing All critical work is inspected, methodologies, like mock-ups. tested and videotaped before it is enclosed below grade, under Closure Inspection Eliminates re-entry to closed spaces. concrete, in walls or above ceiling. Any deficiencies are corrected immediately. Confirms correction of all Rolling Final Inspection Inspection of the final status of Completion List items, final and Acceptance & construction of a system or area. conformance to the requirements, and Punch List creates the punch list.

Confi dential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

Inspection of the installation of equipment/systems, the Any deficiencies noted will be corrected Activation surroundings to ensure that the by the responsible subcontractor prior Inspection installation is safe and meets the to active operation. requirements for operation. Inspection of the debugged All non-conforming work will be Start Up equipment/system that is ready for corrected by the subcontractor, paving Inspection demonstration that it functions as the way for acceptance by Gilbane and required. Medina County.

PROCORE FOR QUALITY CONTROL Built for the field, Procore’s quality tools make it easy for field teams to contribute to and meet quality specifications. More information from field teams means greater insight into the root causes of quality issues. Utilizing Procore’s forms tool makes implementation more effective and efficient by enabling the team to: ›› Allow teams to pull from companywide standards library or to create project-specific templates for unique project needs. ›I› mmediately create an observation if a deficient item is identified during an inspection. ›› Identify quality trends from your mobile device. ›› Link an inspection to a drawing and attach supporting documentation. ›A› ssign a responsible party and due date to your observations and manage your deficiencies through completion.

COST CONTROL CASE STUDY EXAMPLE Gilbane’s cost control system allows us not only to track, but also to Cost Savings to Maximize Value accurately forecast the cost throughout a project from its earliest stages through project close-out. Our cost control systems allow Medina County and the project team to know exactly what expenses have been incurred to date, as well as forecasted costs to completion. This is a critical element of cost management that supports proactive and informed decision making that is based upon up-to-date information, rather than reactive decisions prompted by unanticipated changing conditions. Worcester Trial Court Complex - Worcester, MA Gilbane worked closely with DCAMM and Cost control measures are continuous throughout construction with Shepley Bulfinch Richardson and Abbott to manage the cost of the project in adherence ongoing reviews that challenge the master budget to be sure it is with the established budget. They performed accurate and current. The essential objectives of the cost control system three cost estimates, managed a list of 100 potential value engineering items, and during ensure: procurement, elicited VE suggestions from the ›T› he plans and specifications meet the program requirements at the subcontractors to reduce cost of a subcontract. lowest responsible cost and can be constructed as planned COST SAVINGS RESULTS $1.5 million in contingency was returned to ›T› he schedule is realistic and complete DCAMM! ›› Changes in scope and/or schedule are validated as necessary $1 million was saved by utilizing a unitized, ›T› he project is being designed to budget through continuous pre-glazed curtainwall system! feedback and input throughout the design process A change in the sequence of the steel erection and the ability to move a large crane to the ›T› he project is within budget and the schedule is up to date before lower level saved approximately $700,000! proceeding

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Cost Control Tools Gilbane utilizes the CMiC Enterprise Resource Planning (ERP) system for cost control. This powerful system combines the many elements of Gilbane’s entire accounting system into a single functioning program. Gilbane utilizes a customized CMiC Through this system, Gilbane is able to generate accurate monthly cost ERP program for cost control. This reports in a timely manner to keep our teams and Medina County up-to- powerful system combines the many date on the status of the project and make management decisions on elements of our entire accounting an informed basis. The CMiC system provides flexibility in terms of detail, system into a single centralized format and ability to share information with our field-based project program. management system, Procore. Procore in turn provides the capability to ensure secure access to the budget and cost information as desired by Medina County. Gilbane’s accounting system provides a number of efficiencies to the The subcontractor module accounting function. Whereas other systems require multiple points of of the cost system can entry and duplication of entry for the system to function, the Gilbane also effectively track other financial management system is designed for information to be entered pertinent information such as once. In addition to reducing the cost of accounting, the single entry of MBE/WBE contract status. information has provided greater accuracy. The specific reports used on a project are a function of the size and complexity of the project, as well as Medina County requirements. Project Management Cost Report This report is the foundation of cost control, providing an up-to-date overview of actual costs as compared to the budgeted amounts. Drawing from Gilbane’s financial accounting system, this report can be customized to meet a project’s unique needs. In addition to tracking “bricks and mortar,” the report can extend beyond construction costs to include soft costs such as architect’s fees, permits and owner furnished equipment, as well as identifying anticipated costs to mitigate unwelcome surprises. Allowances are also tracked to create an accurate picture of the project’s total cost. Purchase and Award Schedule Report The Purchase and Award Schedule Report is used to track the progress of the buying-out of subcontract agreements. The information gained from this report is particularly useful on projects where the development of the drawings is phased. Understanding the percentage of costs “committed” through subcontract agreements provides a sense of possible budget variance from trades that have not yet been bid. Our integrated ERP system generates a full subcontractor project history and address book, which is provided to all team members as a reference tool.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

Potential Change Item Summary and Potential Change Item Audit Report The Potential Change Item Summary and Potential Change Item Audit Report are two reports most effectively used together. Events that have the potential for a change in scope are identified with a potential change item number. The Potential Change Item Summary Report provides a listing of these items to provide a general order of magnitude overview of the budget cost and extent of potential out-of-scope work. The Potential Change Item Audit Report shows the status of all potential changes and identifies how they have been incorporated into the Project Management Cost Report. Cash Flow Projections The Cash Flow Projection Report is developed in conjunction with the Primavera scheduling system at the onset of the project. By loading the schedule with the cost of individual trade packages, Gilbane projects the cost of construction by month. As the project progresses, our financial management system tracks trade cost to date against the projected cost.

MECHANICAL AND ELECTRICAL COST MANAGEMENT Our team is deeply entrenched in the details with a clear understanding to allow for each phase to move forward smoothly and on budget. As the detail level increases, we complete in-depth document reviews for feedback on items impacting budget (positive and negative), “what if” scenarios, constructability vetting, and construction discipline coordination. This also ensures the team members complete open items positively affecting not only the budget, but schedule as well. The architectural design can significantly impact the mechanical/electrical distribution costs (due to equipment location as well as means and methods) and the distribution can, in turn, affect the direction of the architect. These premiums need to be accounted for from the very beginning through the following methods: ›› Identify if the M/E design team has a history with the architect on their projects. This is helpful to understand the working relationship and the ability to communicate effectively and candidly. ›I› nvolve M/E estimators early to work closely with the M/E designers while the conceptual or SD narrative is being developed, not afterwards. This allows an understanding of the how the systems will work together. ›› Lighting can increase by 50% over the course of a design. If the designer sets the budget, it’s important to have them provide a basis for the number and revisit throughout design phase for accuracy against budget. We also go to suppliers early for pricing on specialty fixtures. ›F› rom an early stage as the design BIM is being built, we use quantities to confirm against budgets and estimates. ›I› nvolvement of local authorities at early stages to review the design aids in their understanding and provides valuable feedback to help drive design decisions. ›T› he building must be designed to be maintained for the long term so these issues will be identified for decision making and specialty design elements to support (i.e., window washing equipment supports, access to MEP equipment, roof safety and access, light fixture bulb changing).

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Example of Benchmark Inspection Report from Franklin County Courthouse project.

BENCHMARK INSPECTION

QUALITY Date: 3/10/10 Time: 3:00 p Project: Franklin County Job No: 4208 Courthouse

Benchmark Description: Holding Cell Benchmark Location: Holding Cell 0127 Meet at: Gilbane Trailer

Bid Packages: 06F Trade Cont.(s): Fabcor dba JAILS

Specification Section(s): various Drawing No(s):

Invited Inspection Team Representatives:

Gilbane: Starr Korner-Duvall Trade Cont.: John Gibson

Owner: Richard Myers Arch/Eng.: Dan Bossenbroek Karen Durepo

Does the benchmark conform to the Contract Documents? Yes No If not, is re-inspection by Gilbane acceptable for approval? Yes No

Comments: Plumbing fixtures- confirm operation of sprinkler heads, caulk toilets following final testing Light fixtures- concerned about gap between shroud & ceiling- investigate options Detention accessories- good Paint & caulk- caulk around air vent, clean and seal floors, Elmann suggested tuck pointing and painting perimeter block @ floor line.

Acceptance Signatures: see attached signature page

Gilbane TC BENCHMARK INSPECTION BENCHMARK INSPECTION

QUALITY BENCHMARK INSPECTION QUALITY

QUALITY

Owner A/E

PHOTOS attached

An Equal Opportunity-Affirmative Holding Cell Benchmark 3 10 10 1 of 1 Action Employer

An Equal Opportunity-Affirmative Holding Cell Benchmark 3 10 10 3 of 1 Action Employer An Equal Opportunity-Affirmative Holding Cell Benchmark 3 10 10 4 of 1 Confidential and proprietary information. GILBANE BUILDINGAction Employer COMPANY

An Equal Opportunity-Affirmative Holding Cell Benchmark 3 10 10 2 of 1 Action Employer SECTION 5 | Services for Construction Phase

6. Plan for coordination with the Design Professional and Owner to obtain all permits and approvals in a timely manner;

6. COORDINATION WITH DESIGN PROFESSIONALS AND OWNER

Gilbane will assist the client in obtaining from the authorities having ESTIMATOR jurisdiction all required approvals, including building permits, but Ed Paradise LEED GA excluding any permits required to be obtained by the contractor (i.e. permits for inspections, temporary facilities, etc.). We will coordinate the Ed Paradise from Fiorilli details of the client’s payment of the applicable fees for such approvals, Construction will serve as the and will monitor the design team in its efforts to secure the necessary Permit Liaison for the project. approvals that indicate compliance of the drawings and specifications with all applicable codes.

7. Plan for coordination with federal, state, and local agencies, which may include the local and state police and emergency response providers, the Owner’s operations staff, local officials, utility owners, adjacent property owners, and other parties who may be affected by or involved in construction activities; identify the person(s) and provide the associated resume(s) of those who will have lead responsibility for agency coordination;

7. COORDINATION WITH FEDERAL, STATE AND LOCAL AGENCIES Project Communication We believe strongly that if all parties are well informed and proactively Given the diverse group this project will engaged in a collaborative process that the project will proceed affect including local government officials, smoothly. A principal and critical responsibility for Gilbane will be to neighbors, staff the Gilbane team will develop and implement an effective projects communication plan. communicate in multiple ways with owner Clearly, the construction operations will have a significant impact on approval. Types of communications may include: the surrounding community and will affect traffic flow, pedestrian ›› Project website updates activities, abutting residences and public transportation. To ensure ››Email updates success, it is vital that we incorporate all of these stakeholder groups ››Twitter, Facebook, and YouTube updates into the process of creating and deploying the communication plan. ››Appropriate signage Once a plan is developed and agreed to, Gilbane will be responsible for ›Public notices and bulletins the implementation of the plan. Our charge is to develop a functional › communication plan that provides the courthouse and community with ››Modified work plans for public messaging reliable information and readily accessible conduits to the project team and our construction operations. We are also aware that anytime you bring a large construction project to a residential community you invariably will have curious local residents. Our goal is not to isolate construction to the point that residents can’t learn more about the project or are blocked entirely from coming on

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase to the site. However, we need to keep a safe and manageable job site so we are required to control who has access inside the gates. Together we will provide a mutually agreeable viewpoint/platform for interested community members to watch the construction operations. This allows the community to observe critical activities and holds us accountable for the schedule we produce. It also gives the community a chance to see some exciting activities and feel a part of the process.

PROJECT EXECUTIVE Chad and Keri will be responsible for working with federal, Chad Stevers state, and local agencies, local and state police and emergency response providers, the Owner’s operations staff, local officials, utility owners, adjacent property owners, and other parties who SENIOR PROJECT MANAGER may be affected. (Please see their resumes in Gilbane’s previously Keri Ash submitted qualifications.)

8. Ability of the firm in terms of its workload and the availability of the identified qualified key personnel who will work on the Project, company resources, and facilities to perform the required services competently and expeditiously

8. ABILITY OF FIRM You deserve a local project team who will be committed to the new Courthouse and has worked together successfully before; an experienced team that brings in-depth knowledge of lessons learned on county courthouse projects; and a dedicated team that knows the Medina County construction marketplace. We manage our workload based on the schedules of completing projects and assign proper staff to each new assignment who are committed for the duration of the project. The Medina County Courthouse project schedule aligns well with the availability of our local team in Medina. We are confident in our ability to provide the proper resources and on-site management necessary to ensure the successful completion of your project. With more than 45 office locations around the world, Gilbane can provide services virtually anywhere while still offering the benefits of local expertise and relationships. Across the globe, our teams bring the same commitment to quality, safety, budget and schedule on every project, regardless of location. Gilbane’s Cleveland, Ohio office is located approximately 33 miles from the project site. Additionally, Gilbane is partnering with Fiorilli Construction, a Medina County firm located just 7 miles or a 15-minute drive from the project site.

Chad Stevers, project executive, and Keri Ash, senior project manager, will be committed to Medina County for the duration of the new Courthouse project.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase ii. Provide a Subcontracting Plan, including your strategy for packaging and scheduling bidding as well as the number, scope, and schedule of anticipated construction packages for the work, identifying any anticipated self-performed Work.

SUBCONTRACTING PLAN

BID PACKAGE PLAN Gilbane’s bid package strategy will be developed to optimize opportunities for local business to bid and become involved with the Medina County Courthouse project. Based on the current information provided for the project, Gilbane proposes to bid the Medina County Courthouse project under the following bid package breakdown:

›M› ass Excavation ›W› ooden Benches ›› Carpet & VCT ›› Site Utilities ›M› illwork ›I› nterior & Exterior Signage ›› Landscaping ›D› etention Equipment ›E› levators ›› Site Concrete ›R› oofing ›P› lumbing ›› Site Storm ›› Spray Fireproofing ›› HVAC ›T› raffic Signalization ›› Exterior Curtain Wall ›F› ire Protection ›C› oncrete Foundations ›› Exterior Precast ›T› esting & Balance ›E› levated Concrete Slabs ›I› nterior Glazing ›› Underground Plumbing ›M› asonry ›M› etal Panels ›E› lectrical ›› Structural Steel ›› Drywall, Paint, & Acoustical ›› Underground Electric ›M› iscellaneous Metals ›T› errazzo ›› Site Electric ›› General Trades ›I› nterior Stone & Ceramic

SELF PERFORMING Gilbane does not self-perform trade contractor work as we believe that only a non self-performing construction firm can truly act on the owner’s behalf 100% of the time, looking out for the owner’s best interest and not their own. For example, during the construction manager selection process, there are opportunities to “reallocate” costs from CM services to a self-performing bid package later in the project, be it with regards to labor, general conditions, etc. This puts the other competing CM firms at a disadvantage and ultimately skews the bid process. In today’s business climate, the owner has to be sure the entire procurement process can stand up to scrutiny. In the end, while it may appear that the client is paying less for CM services up front, they will most likely pay for that difference, and more, during the buyout of the work. By taking a hard line stance with regards to self-performing work on our jobsites, we are communicating to our clients that their best interest will be the top priority in every negotiation, change order review, and meeting in which we participate on the project. Our open book policy alleviates any concern that we are “reallocating” costs elsewhere and provides complete transparency throughout the life of the program.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

G.O. CONSTRUCTION SERVICES In 2011, Gilbane formed G.O. Construction Services, a wholly-owned subsidiary of Gilbane Building Company that provides jobsite safety, general labor, carpentry, final clean-up and trash removal on project sites across the country. Over the last eight years, Gilbane has utilized G.O. Construction Services to improve local workforce utilization on our projects and drive economic development. Since this change, Gilbane’s projects have created more local jobs than ever before. Look at any construction site you visit. The jobs that have the best safety records, the highest morale, and the greatest team pride in the work are cleanest jobsites as well. G.O. Construction Services helps ensure a clean jobsite and the benefits it brings for safety, efficiency and cost reductions. With focus on safety and site cleanliness and quality, G.O. Construction personnel offer you the advantages that come from having what amounts to a superintendent on site. In order to ensure that the constant demands of working in a correctional facility are adequately met, Gilbane will utilize our self- perform general conditions company G.O. Construction Services (with Medina County’s approval) to install temporary protection around work zones, construction rough and finish clean, general cleaning of work zones, installing and maintaining construction access points, and general safety and protection work. Due to the existing synergies between G.O. Construction Services and Gilbane superintendents, effective execution of these key control measures required to isolate the construction activities will significantly minimize impact on the occupied facility. 1. Provide your plan for prequalifying Subcontractors in accordance with Ohio law including (1) general and Project specific prequalification criteria, (2) activities for developing prospective bidders’ interest in the Project, and (3) the Proposer’s evaluation processes.

Please refer back to section 4 - VII. Subcontractor Prequalification. 2. Outline the specific construction packages, including identification of potential subcontractors. For any subcontractors not identified in the SOQ, provide sufficient information on such organizations to enable the Owner to understand their capabilities and qualifications including relevant licenses, background, and experience. Please refer back to section 4 - VII. Subcontractor Prequalification. iii. Detail the corporate relationship of and agreements between the Proposer and its potential subcontractors, if any, for the construction phase on the Project.

Not applicable.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase iv. Identify any corporation, partnership, fi rm, joint venture, consortium, or individual that the Proposer intends to assign material responsibilities under the Agreement, specifi cally including subcontractors. At a minimum, the Proposal shall identify the parties that will undertake the roles for surveying, design review, obtaining permits, construction management, construction, and quality control testing.

IV. MATERIAL RESPONSIBILITIES

Process Responsible Staff Process Responsible Staff Surveying Subcontractors Jeff Troxell Keri Ash Project Leadership Senior Project Manager Lane Brubaker STC Design Reviews Tom Leonard Construction Management Courthouse Estimator Superintendent Jeff Hutchison Mike Smith Preconstruction Manager Superintendent Ed Paradise Obtaining Permits Chris Kowalczyk Estimator Quality Control Management Project Engineer v. Describe how executive decisions will be made, communicated, and implemented within the Proposer’s overall project organization.

V. EXECUTIVE DECISIONS AND COMMUNICATIONS

Brett Meyer | Principal-in-Charge Brett, principal-in-charge, will build a positive working relationship among the project team with Medina County, the design team, subcontractors and user groups. He will maintain overall responsibility and accountability for the successful delivery of the Medina County Courthouse project and set the standard of excellence. With the authority to draw upon the resources of the entire Gilbane organization, he will support the project team eff ort and ultimately ensure that Medina County’s needs and expectations are exceeded throughout the project. The team we have committed to this project is our best and Brett will ensure we maintain that commitment for the duration of the project.

Chad Stevers | Project Executive Chad is a 24-year construction veteran with extensive experience serving as project executive during preconstruction, procurement, GMP development and construction phase activities. As project executive, Chad will provide the leadership to ensure a collaborative team approach with Medina County and Brandstetter Carroll, Inc. to ensure that all parties are working toward common goals and objectives. Chad is accountable for the overall management and administration of the project from contract award through fi nal acceptance and occupancy. He is responsible to direct and implement activities necessary to achieve Medina County’s goals on the courthouse project. Chad will provide continuity between the preconstruction and construction phases of this project. He will ensure that the project is properly staff ed and will serve as client advocate among the project team, Brandstetter Carroll, Inc. and subcontractors.

Medina County Courthouse Confi dential and proprietary information. Medina County SECTION 5 | Services for Construction Phase vi. Describe how Proposer’s personnel will communicate and coordinate with the Design Professional and the Owner during Construction and Close-out phases.

VI. COMMUNICATION AND COORDINATION

PROCORE – INNOVATIVE COLLABORATION As a leader in delivering construction management services in an integrated team approach, Gilbane utilizes a web-based project With access from both desktop management application that is capable of sharing project information and mobile devices (iOS and between systems and project team members. Procore focuses on: Android), Procore offers the team complete flexibility ›› collaborative team communication ›› tracking team priorities so everyone can access ›› data and electronic workflow management for submittals information, anywhere, anytime. ›› RFIs and daily reports ›› and others such as materials management and meeting minutes. Our clients and project partners have experienced increased efficiency, improved communications and streamlined project management solutions with Procore. Procore works even when team members are not connected to WiFi or when a cell signal isn’t available, which is often the reality on a construction site. Users can make updates that will be uploaded automatically when a connection is established, ensuring that the updates are never lost or forgotten.

PROCORE BENEFITS Expedite Turnaround Times By providing immediate access to project information regardless of geographic constraints, decisions can be made and acted upon efficiently. Procore also provides the convenience of communicating with project team members online for minor issues without having to arrange meetings. Robust Multimedia Capabilities Built-in multimedia features enhance communications with the easy to use photo media manager. Ensure quality objectives are clear using annotation features including the ability to pin images, audio and video, and even electronic sketches. State-of-the-art technologies including 360-degree photos, timeline features and LiveLink capabilities communicate project progress effectively. Enhances Information Flow Enables online updates and access to all pertinent project data such as schedules, safety logs, RFIs, submittals, requisitions, meeting minutes and project reports. It also allows information, updates and requests to be routed immediately through an online system. And, since the entire application is mobile accessible on both Android and iOS devices, everyone on the team has access to the most up-to-date information at all times. Promotes Cost Savings Saves storage costs and related charges over the term of legally required archival storage by replacing numerous file cabinets with a minimal number of optical storage disks. It also reduces travel costs by allowing online communications with remote team members, and provides a means for quicker decision-making to save overhead costs and project time. Uses Resources Effectively Personnel can respond to requests, complete reports and process other documents more effectively to save time, increase productivity, reduce redundancies in procedures and complete the project more efficiently. Using mobile-friendly apps, team members spend more time in the field, complete daily reports quickly, and streamline workflows.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

TIMELY CLOSE-OUT Gilbane proactively manages the Operations and Maintenance (O&M) and close-out process with quality as top priority. We start during the design phase by assisting the design team in defining expectations for warranty and O&M information required of the subcontractors and vendors. We also include the commissioning agent to ensure functional performance and equipment start-up and maintenance information needed to meet the project requirements are included in the specifications and covered in our contracts. Gilbane’s O&M manuals include: ›› Contact lists • Primary contact list for Gilbane and each major subcontractor/vendor ›› Final submittals • Approved submittals for equipment and critical components ›› Warranty information • Executed warranty programs ›› Materials • Schedule of consumable materials (i.e. filter media and sizes, replacement bulbs etc.) • Spare parts list and ordering information • Suggested spare parts/materials to have on-hand

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

ROLLING COMPLETION LIST (RCL) The RCL is at the core of minimizing this project’s final punch list items. Rather than waiting until the project is 95 percent complete to begin assessing work execution, Gilbane develops a list of deficiencies upon commencement of the work, managed and communicated through BIM 360 Field. Contractors are required to correct these deficiencies immediately, preventing repeated mistakes throughout the project. The use of an RCL dramatically improves the quality level, punch list process, and life-cycle costs, while streamlining the closeout process. Subcontractor Closeout Gilbane’s contractor closeout process will ensure the trade contractor has: ›C› ompleted contracted scope of work ›C› orrected any punch list items ›› Submitted all required as-built documents and manuals and ensure Brandstetter Carroll, Inc. has accepted these documents ›C› ompleted all training for Medina County personnel ›P› rocessed and finalized any change orders and claim resolutions

Confidential and proprietary information. GILBANE BUILDING COMPANY MEDINA COUNTY COURTHOUSE | Medina, OH B. WORK SEQUENCING SECTION 5 | Services for Construction Phase b. Work Sequencing. Include a description of the Proposer’s plan to coordinate and sequence the construction Work required on the Project. Such plan should include, but not be limited to i. Plan for coordination and integration of all scopes of Work on the Project citing relevant experience and demonstrating Proposer’s understanding of strategies for completing Project objectives as effectively and efficiently as possible;

I. PLAN FOR COORDINATION AND INTEGRATING SCOPES OF WORK Gilbane understands the challenges and requirements of working in an active downtown environment. Safety is our No. 1 priority. The Medina County Courthouse project site is located in an active area of downtown Medina with adjacent pedestrian and traffic thoroughfares. Our experience on similar downtown sites, as well as local government and municipal work nationally, provides valuable lessons learned and ensures best practices are implemented throughout to minimize disruption and maintain a safe environment. Gilbane is sensitive to the active downtown operations and will schedule construction activities in order to accommodate the City’s calendar and other special events. Below are examples of similar courthouse projects.

Will County Courthouse Joliet, Illinois Gilbane is providing comprehensive construction management services for the construction of the new Will County Courthouse. The existing courthouse was constructed in 1969 to serve around 250,000 residents. Sustained economic growth and an increasing population created the demand for a new judicial facility.

Franklin County Courthouse Columbus, OH The seven-story structure includes court sets used for the common pleas courts. Each is a self-contained unit featuring a court room, jury box, judge’s chamber, holding cell, bailiff’s office, and jury deliberation rooms. There are magistrate court rooms, one special proceedings court room, and one arraignment court room. Each court set contains extensive sound and vibration control to eliminate noise transmissions from adjacent court rooms and office spaces.

Seneca County Justice Center Tiffin, Ohio Gilbane provided construction management at-risk services for a new justice center to house two common plea courts, Tiffin-Fostoria Municipal Court, and the clerk of courts office. The adjacent annex building houses probate/juvenile court.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

PHASING AND SITE LOGISTICS Given the importance of this project and knowing that time is of the essence, our team has invested time and resources to begin developing an execution plan for the Medina County Courthouse. Our project team has visited the site multiple times and we look forward to discussing our project approach in more detail in the next stage. Below outlines preliminary phasing plans and associated schedule milestones for the construction phase. In this section we have also included summaries of other key important project lifecycle milestones from preconstruction, bidding, and construction.

ii. Description of methods by which the Proposer will plan and control the scheduling of the Work to meet the contractual completion dates;

Please refer back to section 3 - Schedule iii. Proposed operations or system outages, if applicable, minimizing impact to Owner’s operations; and

Please refer back to section 5 - 3. Minimizing Impact to Owner’s Operations iv. Plan to ensure that the scopes of Work of the various Subcontractors are coordinated

Please refer back to section 5 - 3. Minimizing Impact to Owner’s Operations

Confidential and proprietary information. GILBANE BUILDING COMPANY MEDINA COUNTY COURTHOUSE | Medina, OH C. PERFORMANCE HISTORY OF THE PROPOSER SECTION 5 | Services for Construction Phase c. Performance History of the Proposer. Provide a detailed description of the Proposer’s work history with an emphasis on any projects which are similar to the Project (include size and relevant physical characteristics). Also provide contact information for the owner and design professional of such projects. Provide a detailed description of the Proposer’s prior work with the Owner, if any.

Gilbane is ranked # Correctional Facilities Builder 1by Engineering News-Record (ENR) 2019

BUILDING THE COURTHOUSES OF THE FUTURE

PERFORMANCE HISTORY Whether it’s a new courthouse, justice center, county jail or maximum-security prison, our experienced professionals help you meet deadlines and budgets without compromising security or quality. That’s why Gilbane is the builder of choice for local, state and federal agencies, and is ranked the #1 correctional facilities builder contractors in the U.S. by Engineering News-Record in 2019. Our Criminal Justice Center of Excellence (COE), combined with our extensive in- state experience, is your conduit to the latest trends in the industry and access to the ever-changing technological landscape across the nation. Off ering a global portfolio of courthouse-focused facilities and knowledge of leading trends in technology and security. Our organization is proud to have been an integral partner in the design and construction of more than 6.8 million SF of justice facilities within the last 10 years alone and brings exceptional professionals High Rise Courthouse together with the know-how to get the job done correctly the fi rst time. Mid Rise Courthouse

Medina County Courthouse Confi dential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

COURTROOM BEST PRACTICES

Gilbane applies relevant lessons learned and best practices collected from previous experience and the Correctional Center of Excellence to ensure watch-outs are avoided and the most advantageous approaches taken. With over 100 lessons learned on courtrooms in our database, the team will implement best practices on the Medina County Courthouse project. Our team members have managed projects similar to yours all over the country and Medina County will benefit greatly from this experience. ERGONOMICS AND FLEXIBLE PLANNING FOR PROPER ACOUSTICS – Add COURTROOMS Explore use of adjustable sound vestibules between the courtroom height countertops at the bench and clerk station and adjacent holding and public spaces to and the option of bench-top monitor trenching minimize unwanted noise. Control sound to minimize the height of the monitors. Create transmission between attorney and client additional mock-ups for the security command interview rooms at in-custody areas. Evaluate center where multiple monitors have to be costs of various sound absorptive and reflective viewed simultaneously and mock-up materials, appropriate STC wall assemblies around accommodating the clerk of the court public courtrooms, white noise masking and sound stations. amplification systems. Use the same subcontractor to seal all penetrations in the MOCK TRIAL IN COURTROOM – Construct sound walls to ensure consistency. a physical mock courtroom or utilize a virtual mock-up to evaluate adjustments to MAXIMIZING SECURITY – Evaluate impacts heights, widths and locations to immediately see of after-hours use and multipurpose spaces the impact to the end user, allowing for to building security. Evaluate universal screening adjustments to be made before installation. verse bypass aisles, single point of entry, mail screening, exterior material selection, CPTED, blast ANTICIPATING FUTURE TECHNOLOGY protection and crash bollards. Consider providing – Explore degrees of functionality between food services inside security to prevent the need raised-access flooring, a grid of recessed raceway to leave the building at lunch. and fixed floor boxes. Provide access panels in bench casework and platforms to allow for easy distribution of new cabling. Provide extra cooling capacity and rack space in IT closets. Provide extra capacity in cabling pathways. GILBANE'S BEST PRACTICES

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

Franklin County Courthouse Columbus, Ohio

The seven-story structure includes court sets used for the common pleas PROJECT SIZE: OWNER CONTACT: 325,000 SF Franklin County courts. Each is a self-contained unit featuring a court room, jury box, Convention Facilities CONSTRUCTION COST: Authority judge’s chamber, holding cell, bailiff’s office, and jury deliberation rooms. $92,000,000 There are magistrate court rooms, one special proceedings court room, Don Brown COMPLETION DATE: (614) 827-2807 and one arraignment court room. Each court set contains extensive December 2010 sound and vibration control to eliminate noise transmissions from DELIVERY METHOD: ARCHITECT CONTACT: adjacent court rooms and office spaces. Construction Design Group, Inc. Management Agency John Schilling Other space includes the Clerk of Courts, court administration/ (614) 255-2261 assignment area, jury commission and jury assembly areas, adult probation intake department, secure detainee hold cells and support staff spaces, common and secured vertical transportation, and a café. Additional areas include an underground sally port, central holding, building services, jury commission, and grand jury and magistrates offices. The building’s lower portion features one level of secure parking for judges.

Also included in the scope was the new pavilion, which connects to Best Project Award - Government Buildings the existing courthouse complex and new courthouse building. The 2011 Engineering News-Record, pavilion also links the existing jail to the new courthouse through a Midwest secure underground-tunneling system, which allows detainees to be transported to the courts without vehicle assistance. An uninterrupted flow of traffic on the street was maintained throughout the tunnel construction. An entire city block of surface parking was transformed into a community centerpiece displaying high-quality urban spaces with an entrance fore court, pocket park, seating terrace, and streetscapes, all with a focus on sustainable design. Franklin County Courthouse is LEED® Gold certified.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Seneca County Justice Center Tiffin, Ohio

Gilbane provided construction management at-risk services for a PROJECT SIZE: OWNER CONTACT: 36,000 SF County of Seneca, Ohio new justice center to house two common plea courts, Tiffin-Fostoria Stacy Wilson CONSTRUCTION COST: (419) 447-4550 Municipal Court, and the clerk of courts office. The adjacent annex $12,700,000 building houses probate/juvenile court. COMPLETION DATE: ARCHITECT CONTACT: Designed to blend with the adjacent court annex building, the new January 2018 Silling Associates Thomas Potts justice center was constructed at the location of the former county DELIVERY METHOD: Construction (304) 346-0565 courthouse, which was built in 1884 and demolished in 2012. Management at-Risk The new courthouse is a four-story, structural steel facility with two masonry elevator shafts (one single cab and one double cab) and two, masonry stairwell shafts. The facility includes the county common pleas and municipal courts. Scope of work also included the renovation of the connecting building that house the juvenile and probate courts. The facility contains two holding cells on a recessed portion of the main floor, followed by one holding cell on the remaining levels. The building has a brick veneer exterior and a mansard roof. On the west side of the building, a Lady Justice Statue resembling the statue on the previous courthouse was installed on the new clock tower. Gilbane included students from Sentinel Career and Technology Center’s building/construction, CAD, and electrical trades programs to visit the new courthouse site.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

Will County Courthouse Joliet, Illinois

Gilbane is providing comprehensive construction management services PROJECT SIZE: OWNER CONTACT: 369,000 SF Will County for the construction of the new Will County Courthouse. The existing Jim Moustis CONSTRUCTION COST: (815) 469-4907 courthouse was constructed in 1969 to serve around 250,000 residents. $180,000,000 Sustained economic growth and an increasing population created the COMPLETION DATE: ARCHITECT CONTACT: demand for a new judicial facility. December 2020 Wight & Company Jason Dwyer The project includes a 10-story, 369,000 SF building consisting of 38 DELIVERY METHOD: Construction (630) 969-7000 courtrooms, offices for the Will County Clerk of the Circuit Court, and Management at-Risk standard judicial building features. These features will include enhanced security, operational efficiency and sustainability.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Rock Island County Justice Center Annex Addition Rock Island, Illinois PROJECT SIZE: OWNER CONTACT: Gilbane provided comprehensive construction management at-risk 47,954 SF Rock Island County Chief Judge Walter Braud CONSTRUCTION COST: services for the construction of a new three-story courthouse annex (309) 912-1288 addition to the existing Rock Island Justice Center in downtown Rock $24,300,000 ARCHITECT CONTACT: COMPLETION DATE: Island. DLR Group May 2019 Jake Davis The new 47,954 SF courthouse addition houses the State’s Attorney’s DELIVERY METHOD: (312) 780-1020 Office, Circuit Clerk’s Office, judges’ chambers, administration offices for Construction Management the judicial system, as well as four courtrooms, two for traffic court, one Cost Plus Fee for civil hearings and one for domestic violence.

Confidential and proprietary information. GILBANE BUILDING COMPANY MEDINA COUNTY COURTHOUSE | Medina, OH D. PLAN FOR ANTICIPATED PROCUREMENT DIFFUCULTIES OR OTHER PROJECT CHALLENGES SECTION 5 | Services for Construction Phase d. Plan for Anticipated Procurement Difficulties or Other Project Challenges. Include a description of any procurement difficulties Proposer anticipates on the Project and other Project challenges. Provide a Procurement Acquisition Plan, which describes the procurement activities associated with the significant supplies and materials needed for the Project in order to meet the schedule proposed.

PLAN FOR ANTICIPATED PROCUREMENT DIFFICULTIES OR PROJECT CHALLENGES ›› Buy the AV/IT early and ensure coordination, especially with the millwork ›› Coordinate with the judges committee to ensure early input on any AV GUI screens ›› Ensure accurate sound transmission ›› Elevated security for judges which will include: screened/secured parking, a dedicated elevator, secured corridors and offices and bullet-proof elements ›› Full scale mock-ups and benchmarks (see photo) ›› Conditioned air ›› Detention equipment for temporary holding cells COURTROOM FULL SCALE MOCK-UP

BID PACKAGE PLAN

›› Mass Excavation ›› Wooden Benches ›› Carpet & VCT ›› Site Utilities ›› Millwork ›› Interior & Exterior Signage ›› Landscaping ›› Detention Equipment ›› Elevators ›› Site Concrete ›› Roofing ›› Plumbing ›› Site Storm ›› Spray Fireproofing ›› HVAC ›› Traffic Signalization ›› Exterior Curtain Wall ›› Fire Protection ›› Concrete Foundations ›› Exterior Precast ›› Testing & Balance ›› Elevated Concrete Slabs ›› Interior Glazing ›› Underground Plumbing ›› Masonry ›› Metal Panels ›› Electrical ›› Structural Steel ›› Drywall, Paint, & Acoustical ›› Underground Electric ›› Miscellaneous Metals ›› Terrazzo ›› Site Electric ›› General Trades ›› Interior Stone & Ceramic

Medina County Courthouse Confidential and proprietary information. Medina County MEDINA COUNTY COURTHOUSE | Medina, OH E. PLAN FOR MEETING DIVERSITY PARTICIPATION GOALS SET AS PART OF OWNER’S DIVERSITY AND INCLUSION PROGRAM. SECTION 5 | Services for Construction Phase e. Plan for meeting diversity participation goals set as part of Owner’s diversity and inclusion program. Not applicable.

Confidential and proprietary information. GILBANE BUILDING COMPANY MEDINA COUNTY COURTHOUSE | Medina, OH F. PLAN FOR ADDITIONAL CONSIDERATIONS SECTION 5 | Services for Construction Phase f. Plan for Additional Considerations. Provide a detailed Project-specific plan describing your approach to the following: i. Describe your strategies to implement the Owner’s operational goals effectively while minimizing costs;

I. STRATEGIES TO IMPLEMENT COST SAVINGS

ROBUST TEAM OF COURTHOUSE EXPERTS TO CONTROL THE BUDGET Gilbane breaks apart our estimating into focus areas based on each individual’s expertise as opposed to having one or two estimators handle the entire workload. This structure represents a more cost-effective and efficient method to ensure greater expertise in specific areas of estimating as well as not overwhelming each individual estimator. All of our estimating is performed in-house and all estimators are full-time employees of Gilbane. The cost control and cost saving strategies include furnishing multiple iterations of detailed cost estimates, which allow our clients and design partners to fully understand costs associated with their projects and where the pressure lies. This approach provides the team with information to dial back costs in select areas and ramp up in other areas (leading to potential add alternates and deductive alternates). Gilbane will assign our entire estimating team and courthouse specialists to Medina County and we will have the ability to furnish information to you faster than normal. To encourage a collaborative and integrated approach to project management, Gilbane COST MODELING AND LIFE-CYCLE COST ANALYSIS has invested in Procore for our project Gilbane will work with Medina County right away to establish target costs to live within your non-negotiable controls software. As the most widely budget. Our CostAdvisor tool is a proprietary software program used to compare different building used construction management software, configuration options side-by-side, and cross-referenced with program-specific historical data from our local Procore delivers a platform that streamlines communication and decision-making for all and national courthouse projects. stakeholders. ii. Project management software;

II. PROJECT MANAGEMENT SOFTWARE

PROJECT CONTROLS: PROCORE To encourage a collaborative and integrated approach to project management, Gilbane has invested in Procore for our project controls software. As the most widely used construction management software, Procore delivers a platform that streamlines communication and decision-making for all stakeholders. With a user-centric interface, Procore is intuitive for all users and is available on any mobile device, ensuring ease and convenience of use. Our clients and project partners experience increased efficiency, improved communications and centralized document management.

PROJECT MANAGEMENT Managing projects with Procore is seamless. Teams are connected using a shared platform with project information updated instantly to allow for quick, informed decisions. Schedule and financial information is drawn from the field and you have access to the current status, while also allowing for historic trend reporting to be generated.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase f. Plan for Additional Considerations. Provide a detailed Project-specific plan describing With automatic revision control, the project team is working from one source of truth, making it easier to your approach to the following: identify potential impact to schedule and budgets. User dashboards are personalized to stakeholders’ needs so information is easily understood and analyzed. i. Describe your strategies to implement the Owner’s operational goals effectively while minimizing costs; The reporting application gives you access to analyze your project information to mitigate risk, streamline processes and make data-driven decisions. Forecasting tools provides clients with the information to maintain I. STRATEGIES TO IMPLEMENT COST SAVINGS your budget to see your project’s estimated cost at completion. Usability features include: ›A› ccess integrated, on demand reporting on your project. ROBUST TEAM OF COURTHOUSE EXPERTS TO CONTROL THE BUDGET ›A› utomatically schedule distribution of reports to stakeholders Gilbane breaks apart our estimating into focus areas based on each individual’s expertise as opposed to having and collaborators. one or two estimators handle the entire workload. This structure represents a more cost-effective and efficient ›C› ommunicate more effectively by sharing visual reports. method to ensure greater expertise in specific areas of estimating as well as not overwhelming each individual estimator. All of our estimating is performed in-house and all estimators are full-time employees of Gilbane. The cost control and cost saving strategies include furnishing multiple iterations of detailed cost estimates, which allow our clients and design partners to fully understand costs associated with their projects and where the pressure lies. This approach provides the team with information to dial back costs in select areas and ramp up in other areas (leading to potential add alternates and deductive alternates). Gilbane will assign our entire estimating team and courthouse specialists to Medina County and we will have the ability to furnish information to you faster than normal. To encourage a collaborative and integrated approach to project management, Gilbane COST MODELING AND LIFE-CYCLE COST ANALYSIS has invested in Procore for our project Gilbane will work with Medina County right away to establish target costs to live within your non-negotiable controls software. As the most widely budget. Our CostAdvisor tool is a proprietary software program used to compare different building used construction management software, configuration options side-by-side, and cross-referenced with program-specific historical data from our local Procore delivers a platform that streamlines communication and decision-making for all and national courthouse projects. iii. Safety management; stakeholders. ii. Project management software; III. SAFETY MANAGEMENT

II. PROJECT MANAGEMENT SOFTWARE GILBANE’S SAFETY PROGRAM Gilbane’s Safety Program addresses the many aspects of safety. It integrates management philosophy and PROJECT CONTROLS: PROCORE action, quality, regulatory and monetary requirements, as well as meeting the ultimate objective of successful To encourage a collaborative and integrated approach to project management, Gilbane has invested in Procore project completion. The following represents some of the diverse elements of our Safety Program that meet for our project controls software. As the most widely used construction management software, Procore delivers the demanding and constantly changing nature of construction. a platform that streamlines communication and decision-making for all stakeholders. Subcontractor Prequalification and Evaluation With a user-centric interface, Procore is intuitive for all users and is available on any mobile device, ensuring We require our contractors to provide information on their incidence rates, EMR and OSHA history. This ease and convenience of use. Our clients and project partners experience increased efficiency, improved information is compared to industry averages, and along with subcontractor safety performance within communications and centralized document management. our SafetyNet system, is used as an important element of subcontractor-selection decisions. In addition, all subcontractors on Gilbane projects are required to provide their safety plan and Job Hazard Analyses (JHAs) as part PROJECT MANAGEMENT of their bid documents. They must also designate a qualified safety coordinator to represent and train their Managing projects with Procore is seamless. Teams are connected using a shared platform with project employees and to conduct periodic safety inspections and training. These requirements are in addition to local, information updated instantly to allow for quick, informed decisions. Schedule and financial information is state and federal safety standards and regulations, including OSHA. drawn from the field and you have access to the current status, while also allowing for historic trend reporting to be generated.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

Preconstruction Safety Alignment Prior to the project’s mobilization, the safety manager and project manager will conduct a preconstruction safety alignment process, wherein potential project hazards are analyzed, controls are prescribed and safety requirements are ratifi ed for inclusion in the project’s safety program.

Gilbane Cares: A Commitment to Caring The Gilbane Cares program combines our award-winning safety systems with dedication to Working safely is good business, caring about the well being of everyone that works on our projects. but more importantly, it’s the right thing to do. Gilbane has been honored by the Associated General Contractors, Construction Industry Roundtable, and others as one of the safest companies in the construction industry. Our - Michael E. McKelvy, President and CEO, systems and procedures for keeping people out of harm’s way are second to none. We’re Gilbane Building Company committed to doing even better and becoming incident and injury free. In addition to the safety audits, checklists and other tools that we use, we are training our employees and project partners to embrace a new safety culture based upon people, not on statistics. We call the program Gilbane Cares and we’re creating a safety philosophy built on the belief that every person on our projects is a member of our family.

We want the people on our team to view each other as brothers and sisters and watch out for one another. Attaining our goal is a journey that will Construction take time. Combining our objective X Industry safety systems with the subjective need 5 Roundtable to care for people gives us a powerful combination of skills to draw from. CISE Safety -William Gilbane, Jr., Vice Chairman Award Winner Site-Specifi c Safety Plan To protect staff , workers, visitors and the general public on our construction sites and based on the preconstruction safety alignment, Gilbane will develop a site-specifi c project safety plan to address the unique hazards and specifi c demands for the Medina County Courthouse. Safety Training Education is the cornerstone of an eff ective safety program. Prior to the start of construction, Gilbane holds mandatory orientation to train subcontractors’ safety coordinators, trade contractors and owner personnel. The program uses interactive instruction and multimedia Gilbane installs a glove board on every to provide education about the fundamentals of construction safety project that shows what type of glove and specifi c job hazards. Every attendee must complete a safety quiz should be used for the job at hand. In addition, Gilbane employs focused and sign a safety pledge to confi rm comprehension and support of our hand protection safety inspections safety requirements. During the project, additional safety workshops, and encourages use of the latest glove safety equipment demonstrations and training are conducted to support technologies. continuous learning.

Medina County Courthouse Confi dential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Gilbane University, our internal training program, offers more than 80 safety courses and developed the We Care About Your Safety video which we will review with your team as part of the project kick-off. Gilbane has also made it mandatory for all operations and field staff to complete the OSHA 30-hour construction course. Weekly Project Safety Meetings Safety education continues through construction during weekly “toolbox” meetings that provide instruction about contractor-specific safety procedures. Further, safety is always the first topic on all project supervisory meetings, typically held on a weekly basis. Attendance is mandatory for contractors and management personnel and they are expected to share this information with their personnel. Maximizing Safety with Technology Safety Auditing Gilbane’s entire field team monitors and strictly enforces the safety program at all times. To proactively monitor and track safety performance INNOVATION SAFETYNET in the field, Gilbane’s safety managers and project teams use SafetyNet, SOFTWARE a software-based service that simplifies the collection, analysis, and dissemination of job site safety information. SafetyNet’s reporting allows project management to evaluate risk indicators Team members carry tablet devices that allow them to instantly record and take action before at-risk behaviors safety-related observations into a centralized and easy-to-use database lead to incidents. system. The safety audit process includes collection of both safe and unsafe observations and the resultant information is used to inform all trades on a specific project of these findings in order to gain vital information including lessons learned and high hazard conditions in real time. With over 12 million SafetyNet entries to date, incident rates have been reduced by 50%. THE BOTTOM LINE: SafetyNet’s reporting allows project management to evaluate risk With over 12 million SafetyNet entries to date, indicators and take action before at-risk behaviors can lead to accidents incident rates have been reduced by 50%. or incidents. We also look at subcontractor results to identify those that are doing exceptional work and are deserving of recognition or those trade contractors that are not performing satisfactorily and require corrective action or removal from our bid lists. Corrective actions, 2018 depending on trends, may involve recovery meetings with responsible SAFETY FIRST subcontractor management, changes in work-hours or scheduled activities, recommendations for additional training or supervision, stop of our work, or changes in equipment or processes. % 95 projects SafetyNet reporting produces valuable trending information, identifies specific training needs, holds people more accountable, and creates had ZERO lost time injuries more accurate company baselines on safety performance.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

SafetyNet Safety Audits Benefi ts of this mobile safety inspection observation system include: › Comprehensive trending analysis used to • Raise safety awareness • Identify training needs • Speed corrective action › Ease of documentation on-site coupled with real-time reporting • Improves accountability eff orts • Enhances safety recognition programs

Safety Applications Gilbane’s project management technology, Procore, has built-in mobile apps that ensure project assets such as equipment are safe to use, as well as supports management of all safety forms. Project team members can immediately access the latest information on equipment inspections and verifi cation for use. Team members can also access inspection checklists through this application. This mobile feature not only supports safety, but also increases effi ciency in the fi eld by eliminating the time associated with going back to the project trailer/offi ces to access this information. Additionally, the mobile app supports instant creation and approval of Gilbane-issued safety permits from a smartphone or tablet. In the fi eld, permits for hotwork, ladder inspection, confi ned space, and others can be created, reviewed and approved. Safety Recognition and Motivation Programs Recognition is a powerful motivator for a successful safety program, and safety success must be celebrated. To enforce the company’s commitment and continued promotion of safety, Gilbane: › established the Stop Work for Safety Award, which recognizes Gilbane employees who have taken extraordinary steps to ensure safety on their projects, even going as far as halting work to resolve an issue; › develops project newsletters, safety alerts and bulletins for project teams; › recognizes contractor personnel who demonstrate commitment to safety with awards; and › celebrates safety milestones with the entire project team, promoting camaraderie and rewarding excellence in safety.

ENFORCEMENT If safety is compromised, some or all of these corrective measures will be implemented immediately according to the severity of the infraction: › Issue a stop work directive

Medina County Courthouse Confi dential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

›› Notice to the offending trade contractor that they will be held accountable for the cost of corrective work ›R› e-evaluate the trade contractor’s standing on the approved bidder’s list ›› Notice of intent to withhold payment ›R› emoval of habitual offenders, particularly severe infractions, and/or uncooperative employees from the job site

SAFETY MEASUREMENT Our focus to achieving excellence in safety is through the Gilbane Cares approach. The results of this approach are measurable through the Gilbane’s EMR insurance industry’s standard Experience Modification Rate (EMR), which Our safety program’s success is reflected is calculated by the National Council of Compensation Insurance, as in our EMR of .68, well below the industry well as the OSHA-devised Incidence Rate. EMR gives potential clients an average of 1.0. industry-wide, objective rating by a third party to compare the safety performance of all construction companies. The lower a firm’s EMR, the 2018 BUREAU OF LABOR AND STATISTICS better their safety record. RECORDABLE LOST TIME INJURY RATE: INJURY RATE: 1.93 0.52 iv. Local trade contractor participation – describe Proposer’s familiarity and relations with industry average of 3.1 industry average of 1.2 local subcontractors and planned approach for local subcontractor participation; GILBANE + SUBCONTRACTOR RATE

IV. LOCAL TRADE CONTRACTOR PARTICIPATION Gilbane has firsthand knowledge and experience living and working in Medina County. The Gilbane team also has direct knowledge of the local requirements from working with preconstruction manager, Jeff Hutchison who is a Medina County resident. Gilbane’s knowledge of the local trades and experience of living, working, and volunteering in this community is an unmatched added benefit to the Medina County Courthouse project. Gilbane has successfully managed more than 100 local area contractors in Northeast Ohio. They are all currently in our i.BidPro database to receive notification on upcoming bid opportunities. Our bid package strategy is designed to maximize local participation by creating bid packages tailored to the strengths of the local subcontractors. Subcontractors give their best numbers to Gilbane on bid day because they know Gilbane will have a well-managed project. They know Gilbane will manage all contractors to ensure quality work is installed the first time, and there is no need to include additional cost for poor production due to lack of oversight.

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase v. Pre-functional and functional commissioning;

V. COMMISSIONING Commissioned Systems Commissioned systems for Medina From the first day on a project, Gilbane starts planning how to finish County Courthouse may include: the project. This mindset is most actively reflected in our commitment HVAC to the building commissioning process. Building commissioning helps ›› Chilled water systems ensure that building systems operate efficiently, meet the needs of the ››Plant steam and condensate end user, function as designed, and maintain occupant comfort. We will ››Heating hot water systems help define and schedule the process for completing activation, start-up, ››Air handling unit systems commissioning, acceptance and turnover to Medina County mechanical, ››Exhaust systems control, electrical, communication, data, and other special systems and ››Heat recovery systems equipment. This process starts early and carries all the way through the ››Air terminal controls project. ››Building automation system (BAS) DESIGN PHASE ››Misc. HVAC systems (split units, fan coils, etc.) ›› Develop the commissioning plan • Collectively determine the extent of commissioning Electrical • Understand and coordinate scope of services for commissioning ›› Power distribution systems agent and develop construction checklists ››Occupancy, daylighting, and dimming • Develop commissioning plan and implement into the specifications controls including required hours for training ››Emergency power and lighting ›› Document review ››UPS systems • Review documents for compliance and conformity to basis of design; ››Power generation systems (including waste Medina County standards, LEED commissioning requirements, heat where applicable) maintenance requirements and access, and foster discussion on the ›Security design approach › ›› Procurement ››Fire alarm system • Include commissioning requirements in respective bid packages ››Emergency power systems • Procure commissioning support from the trade contractors

CONSTRUCTION PHASE ›› Submittals • Ensure compliance of submittals with contract requirements ›› BIM trade contractor coordination • Resolve conflicts between trades and provide a detailed foundation for the work to be installed properly and efficiently ›› Inspections • Perform pre-delivery and first delivery inspections, and implement the quality plan with associated construction checklists • Establish installation benchmarks • Monitor on-site progress prints and maintain required testing plans ›› Start up preparation • Transition from building space scheduled work to scheduled functioning systems

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

• Perform activation and testing and balancing, as required, for the equipment, service or system

COMPLETION PHASE ›› Testing • Commissioning/functional performance testing of all equipment and complete integration testing ›› Documentation • Deliverables/final commissioning report development ›› Provide training and turnover of all O&M manuals vi. Final start-up, Project turnover, occupancy, and warranty period issues.

VI. PROJECT CLOSE-OUT

TIMELY CLOSE-OUT Gilbane proactively manages the Operations and Maintenance (O&M) and close-out process with quality as top priority. We start during the design phase by assisting the design team in defining expectations for warranty and O&M information required of the subcontractors and vendors. We also include the commissioning agent to ensure functional performance and equipment start-up and maintenance information needed to meet the project requirements are included in the specifications and covered in our contracts. Gilbane’s O&M manuals include: ›› Contact lists • Primary contact list for Gilbane and each major subcontractor/ vendor ›› Final submittals • Approved submittals for equipment and critical components ›› Warranty information • Executed warranty programs ›› Materials • Schedule of consumable materials (i.e. filter media and sizes, replacement bulbs etc.) • Spare parts list and ordering information • Suggested spare parts/materials to have on-hand

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 5 | Services for Construction Phase

BIM 360 Field. Contractors are required to correct these deficiencies immediately, preventing repeated mistakes throughout the project. The use of an RCL dramatically improves the quality level, punch list process, and life-cycle costs, while streamlining the closeout process. Subcontractor Closeout Gilbane’s contractor closeout process will ensure the trade contractor has: ›C› ompleted contracted scope of work ›C› orrected any punch list items e.TOP ›› Submitted all required as-built documents and manuals and ensure Gilbane’s e.TOP service provides reliable Brandstetter Carroll, Inc. has accepted these documents electronic construction turnover data ›C› ompleted all training for Medina County personnel that is readily accessed through the ›P› rocessed and finalized any change orders and claim resolutions client’s facility management system. ORIENTATION AND TRAINING e.TOP includes: Prior to turning over any building system to Medina County, we will train ›› Space information your operations and maintenance staff in proper systems operation ›M› aintained assets and maintenance procedures and requirements. Gilbane will ensure all ›› Spare parts information training is conducted and will maintain records of all training sessions ›C› ontractor/vendor/manufacturer and attendees. contacts ›W› arranties OCCUPANCY ›P› reventive maintenance schedules and procedures By planning closeout from the project’s inception, Gilbane can ensure Medina County a smooth occupancy phase. During this phase, Gilbane closes out trade contracts, assembles the project completion manual, coordinates training for the facility’s users and ensures warranty issues are resolved.

LESSONS LEARNED MEETING At project completion, project manager, Keri Ash will conduct a lessons learned session with Medina County, Brandstetter Carroll, Inc. and trade contractors to identify, discuss and record new lessons learned recognized throughout this project’s duration. These lessons learned are then added to a database that brings together Gilbane’s collective experience and knowledge.

WARRANTIES Gilbane recognizes that the final impression our clients develop is formed during the warranty period. We understand the importance of being responsive and timely on service calls and act accordingly. After your building is occupied, if any area needs attention, you have one phone call to make. Keri will be your contact for any warranty work. Keri Ash will manage all warranties and guarantees.

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 5 | Services for Construction Phase

Gilbane agrees to correct all work defective in material and workmanship for a minimum of one year from date of completion. You will be contacted quarterly regarding any warranty needs or issues. We will provide 11-month and 23-month walkthroughs to resolve any warranty items. We are committed to Medina County long-term and will be available beyond the warranty period.

Confidential and proprietary information. GILBANE BUILDING COMPANY

SECTION 6 Proposed Alternative Work Items

PROPOSED ALTERNATIVE WORK CONDITIONS

Alternative approaches to meet the Owner’s objectives for the Project are encouraged but optional. Proposals based on an alternative approach must detail how the approach fully meets the objectives of this RFP and the Agreement and describe how the approach is in the Owner’s best interest to consider. Use Proposal Form 3 to present Proposed Alternative Work Items.

Not applicable.

Medina County Courthouse Medina County

SECTION 7 Updated Information

UPDATED INFORMATION

Confirm that all information provided in the Proposer’s SOQ remains true and accurate, or, if any such information is no longer true or accurate, then provide updated information that is true and accurate. As it pertains to the financial information submitted in the SOQ, Proposers are required to notify the Owner in this Section of any material change in the financial position or condition of the Proposer and provide an explanation of those changes. The Owner may require the submission of additional information. The information provided in the SOQs was used as a basis for short-listing Respondents. Therefore, any changes to the Proposer’s financial information, project team, including key staff, or relevant project experience, may result in a disqualification of the Proposer if found to be unacceptable by the Evaluation Committee. Furthermore, changes to the Proposer’s project team, particularly the Proposer, will only be allowed at the sole discretion of the Evaluation Committee for extenuating circumstances, such as corporate takeovers, buyouts, and other unforeseen changes. Proposers may, however, enhance their teams prior to submission of Proposals by adding additional personnel and subcontractor members. The Evaluation Committee shall have the right to determine, in its sole discretion, the acceptability of any changes in the Proposer’s proposed personnel. The Proposer is under a continuing obligation to notify the Owner of any changes to information submitted as a part of the RFQ or RFP process up to and including the date of award of the contract.

Gilbane confirms all information provided in the SOQ remains true.

Medina County Courthouse Medina County

SECTION 8 Initial Price Proposal

INITIAL PRICE PROPOSAL

Please see the following pages for Gilbane’s Initial Price Proposal.

Medina County Courthouse Medina County SECTION 8 | Initial Price Proposal

PROPOSAL FORM 4

PRICE PROPOSAL

PRECONSTRUCTION FEE

Provide the following fee information as described in the RFP and the Contract Documents at Attachment C to the RFP.

Preconstruction Fee $ 149,190.000

CONSTRUCTION FEES*

Item Proposed Fee

1.35 % of the Cost of the Work (A) Construction Fee This Construction Fee includes the CMR’s _ .35 % “At-Risk Fee”

(B) General Conditions** $_ 62,711 per month Based off the 16 month schedule

* = These values must be consistent with Proposer’s GMP Proposal.

** Attach a separate sheet with a detailed breakdown of all items comprised in the General Conditions (Itemized General Conditions). Any costs not listed such Itemized General Conditions will be assumed to be included in the Construction Fee.

PF 4-1

Medina County Courthouse Confidential and proprietary information. Medina County SECTION 8 | Initial Price Proposal

PROPOSAL FORM 4

PRICE PROPOSAL (continued)

PROPOSED INTERIM MILESTONES DURATIONS

Provide proposed durations for any interim milestones which the CMR anticipates on the Project.

Proposed Durations in Proposed Interim Milestone Durations Calendar Days from Contract Execution GMP/ Review/Approval TBD

Begin Construction (NTP) TBD

Process Site and Building Permits TBD

100% Building Enclosure TBD

Conditioned Air Milestone TBD

Final Inspections/Closeout (C of O) TBD

Owner Move In TBD

*Please see our proposed schedule in Section 3 for proposed milestones and tentative schedule timeframes for the above milestones.

PF 4-2

Confidential and proprietary information. GILBANE BUILDING COMPANY SECTION 8 | Initial Price Proposal

General Conditions Item $ Amount

Construction Staff $821,163 Field Trailer $35,450 Computers/cell phones $29,960 Field Office/IT/Safety/Furniture $116,816 Total General Conditions $1,003,389 Performance and Payment Bond .6% based off of final GMP value General Excess and Liability Insurance 1% based off of final GMP value

Medina County Courthouse Confidential and proprietary information. Medina County

SECTION 9 CMR Team

CMR TEAM

This Section shall include detailed information describing the CMR Team for this Project. Such information may include, but is not limited to, credentials, technical training, experience with BIM, and education. Provide any bios for CMR Team members not already included in your SOQ. Limit bios to one page in length.

Please see our SOQ for detailed information about our team.

Medina County Courthouse Medina County