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Vendor Application walkway.org/walktoberfest Page 1 of 5 ~ VENDOR APPLICATION The Walkway Over the Hudson and the Hudson Valley Rail Trail The Ultimate Hudson Valley Product Showcase TWO DAYS - Saturday and Sunday, October 3 & 4, 2020, 12 - 5 p.m. Location is the west entrance to the Walkway Over The Hudson WALKTOBERFEST – Vendor Application VENDOR SPACES ARE LIMITED. Vendors will be chosen by the Walkway Selection Committee (Vendor fees are not refundable) THIS AGREEMENT made this _______ day of _____________ 2020, between WALKWAY herein referred to as “FESTIVAL MANAGEMENT” and _____________________________ herein referred to as “VENDOR” for exhibition space in the Festival Marketplace area for the festival held at the Walkway Over The Hudson™ to be held on Saturday and Sunday October 3 – 4, 2020. Business Name: __________________________________________________________________________ Contact:__________________________________________________________________________________ Address:_________________________________________________________________________________ City__________________________________________________State___________Zip_________________ Telephone (daytime): ____________________________Cell:___________________________________ Fax: ______________________________________ E-mail:________________________________________ Website:_________________________________________________________________________________ New York Sales Tax ID#:___________________________________________________________________ # Admission Passes Needed for Staff/Owners______________________________________________ # Vehicle Passes Needed for Staff/Owners________________________________________________ Are you interested in offering a cocktail or chef demonstration during the event? __________________________________________________________________________________________ Page 2 of 5 ~ VENDOR APPLICATION walkway.org/walktoberfest Do you have an “offsite” liquor permit from NYS Liquor Authority qYES qNO? If yes, please provide copy with your application please. __________________________________________________________________________________________ Products to be sold, sampled, displayed (exact nature of items – e.g. food, beer, crafts, distillery, product): SAMPLING PRODUCTS:____________________________________________________________________ TO BE SOLD: _____________________________________________________________________________ Are you a New York State bona fide producer of agricultural products (e.g. fruits and vegetables, dairy products, eggs, meat or poultry, ornamental plants or flowers, maple syrup, honey, and other processed products, like fruit preserves, that use the producer’s farm-grown ingredients)? _________________________________________________________________ Festival Application – Terms & Conditions • All vendors must first be approved by the event organizers. Early Bird Application DISCOUNT deadline – MARCH 31 2020, as space is available. Booths are first come, first served (full payment must be received with all applications). Receive $50 off of your fee is your booth is paid for before March 31st! • Vendor Pricing (first come, first served by date application AND payment is received). • Taxable goods – if you sell taxable goods, you must provide a copy of the New York State Certificate to Collect Sales and Use Tax on file with you during the event. It is strictly your responsibility for all New York State Sales tax reporting. • You must also provide a copy of your NYS “tasting permit” and/or “offsite liquor permit” Also please keep a copy with you at the event and available for review. Please contact the NYS Liquor Authority for more information. • Vendors serving food samples – if you are preparing food at the event, please consult with the Ulster County Health Department prior to the event for any needed permits/ certificates. Contact phone number is (845) 340-3150. We must receive a copy of your permit. walkway.org/walktoberfest Page 3 of 5 ~ VENDOR APPLICATION • Vendors are allowed within their booth spaces to have a free drawing for a gift certificate or gift basket. • Vendors will indemnify and hold harmless The Poughkeepsie-Highland Railroad Bridge Co., Inc. dba Walkway Over The Hudson State Historic Park and the People of the State of New York; The Hudson Valley Rail Trail; Town of Lloyd, and New York State Parks; their officers, directors, partners, agents, members, and employees, subcontracted staff members, family members and friends assisting the event from all claims arising from any act or personal property sustained by the vendor. Certificate of Insurance – A certificate of general liability insurance (with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate) and proof of a $1,000,000 “Umbrella” policy must be included with your application and a copy must be kept with you at the event. Insurance COIs must be received within 14 days of the event. Vendors must name the following as “additional insured:” Each entity must receive a COI for that entity named as additionally insured. 1. The Poughkeepsie-Highland Bridge Co. Inc. DBA - The Walkway Over The Hudson, PO BOX 889, Poughkeepsie, New York 12602. 2. Walkway Over The Hudson State Historic Park and the People of the State of New York, 625 Broadway, Albany, New York 12205 3. The Hudson Valley Rail Trail, 12 Church Street, Highland, New York 12528 and The Town of Lloyd, 12 Church Street, Highland, New York 12528 • Event organizers reserve the right at their sole discretion to ask vendors to remove any products that could possibly be deemed offensive in any way. I agree to all the above stated terms and conditions of this event: Signature: ___________________________________________________________Date:_______________ Please return payment, application, and all certificates of insurance and requested documentation to: WALKTOBERFEST, c/o: Jami L. Anson PO Box 889, Poughkeepsie, New York 12602 or return via email to [email protected] with completed application and credit card payment. Questions? Contact Jami L. Anson, Walktoberfest Event Coordinator OFFICE 845.454.9649, ext. 106 [email protected] Page 4 of 5 ~ VENDOR APPLICATION walkway.org/walktoberfest FALL 2020 – WALKTOBERFEST - Two-day pricing: Limited spaces – Beer/Wine/Cider/ Distillery Vendors q $250 for the 10x10 space/one 8’ table/two chairs. These vendor spaces will be in a clear tent near the gate. You must provide your own table covering and it must drape to the floor. Table and chairs are provided as part of your fee. EARLY BIRD DISCOUNT - BEFORE MARCH 31st = $250 = $200 q $225 for the 10x6 space/one 8’ table/two chairs. These vendor spaces will be in a clear tent near the gate. You must provide your own table covering and it must drape to the floor. Table and chairs are provided as part of your fee. EARLY BIRD DISCOUNT - BEFORE MARCH 31st = $225 = $175 Would you like an additional high top table in your vendor space for displays? qYES qNO If you do a small charge of $5 per high top table is required. Quantities are limited. Do you require electric? _____ If you do a small charge of $50 is required. Spaces with electricity are limited. __________________________ q $250 for the 10x10 space – you supply pop – up tent. Table and chairs, might be available. Limited quantity available for weekend. It is your area to set up and break down. If borrowing table and chairs - those items stay on site after breakdown. EARLY BIRD DISCOUNT - BEFORE MARCH 31st = $250 = $200 q One-day vendor pricing – call for information. q Not-for-Profit vendor pricing – call for information. __________________________ Payment Method (Check one) qCredit Card qCash qCheck qOnline Credit Card Method (Check One) qVISA qMastercard qDiscover qAmerican Express Checks/Money Order made payable to the Walkway Over The Hudson. Check#________________ Amount_________________________________________________________ Credit Card Account Number_____________________________________________________________ Expiration ______________________________________Security Code____________________________ Billing Address/Zip ________________________________________________________________________ Name on Card___________________________________________________________________________ Cardholder’s Signature____________________________________________________________________ Date_____________________________________________________________________________________ Customer Signature_______________________________________________________________________ Total payment enclosed $________________________________________________________________ Page 5 of 5 ~ VENDOR APPLICATION For the festival program and the website: If you participate in WALKTOBERFEST, we must include information about you and your wares in the festival program. Please include the information below that you would like to appear in the program. After the festival, we will include that same information on our website; unless you check off the box below, indicating that you don’t want that information to appear on the website. qCheck here if you do not want the information below to appear on the walkway.org website. Name of business or booth: ________________________________________________________________________________ Name of owner(s): _________________________________________________________________________________________ Address of business: ________________________________________________________________________________________ Phone number(s): __________________________________________________________________________________________
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