Washington State Student Services Commission

Spring 2017 Meeting Hotel Murano 1320 Broadway, Tacoma, WA April 28, 2017

NOTES

In Attendance: Olympic, Damon Bell Bellevue, Ata Karin Peninsula, Jack Huls Bellingham , Linda Fossen Pierce College, Mike Stocke (ITC liaison) Big Bend, Dawna Haynes Pierce College Puyallup, Matthew Campbell Cascadia, Erin Blakeney Pierce Ft. Steilacoom, Debra Gilchrist Centralia , Robert Cox Renton, Jess Gilmore English Clark, Bill Belden SBCTC, Edward Esparza Clover Park, Juanita Ricks Seattle Central , Yoshiko Harden Edmonds, Christina Castorena Skagit Valley, Dave Paul Edmonds , Sy Ear (guest) South Puget Sound , Dave Pelkey Everett, Gail Miulli South Seattle, Rosie Rimando-Chareunsap Grays Harbor, Jason Hoseney Spokane (no Falls), Glen Cosby Green River, Deb Casey Spokane Falls, Darren Pitcher Highline college, Toni Castro Walla Walla , Jose E. da Silva Lake Washington, Ruby Hayden Wenatchee Valley, Chio Flores Lower Columbia , Sue Orchard Whatcom, Luca Lewis

FAC Letter, Christina Castorena Regarding FAC letter requesting the each college have the chance to have input on WSSSC recommendations to WACTC Tech committee for PeopleSoft design. This would allow campuses, where solutions may need to be very different, have voice into the system-wide decisions.

WACTC Tech committee decided to have SMEs as part of implementation team, so colleges will each have the chance to send a person for feedback.

Gainful Employment & AAG Updates, Derek Edwards Background on GE:  This was aimed at for-profits  Applies to terminal certificate programs  Anything that is TIV loan (except for Perkins) included  Smaller programs don’t need to be counted  Informed Student Disclosure that includes: o Graduation rate o Jobs for degree o Average debt  We must provide reports to Department of Education o 104 Dear Colleague letters/circulars in Dept. of ED on GE

WSSSC Executive Board President: Damon Bell, Olympic College President Elect: Matt Campbell, Pierce College- Puyallup Secretary: Rosie Rimando-Chareunsap, South Seattle College Treasurer: Jose da Silva, Walla Walla Community College Immediate Past President: Deb Casey, Green River College Members-at-large: Christina Castorena, Edmonds Community College & Ata Karim, Bellevue College

o 415 page handbook, informs how to do data input  Desire from WSSSC that there be common definitions, should be work that we do as a system to create data definitions o Set a small committee to agree upon definitions  Deb, Ruby, Sy Ear, Dawna, Dave Paul (possibly), Jess, seek rep from RPC, include Joe (or Ruben), Nancy /Joyce of SBCTC  To develop common terms definition, draft plan o Need to coordinate our terms  Run the terms by the AAG's office for review o We need to submit a plan in July 1, so this work must occur by June  FYI: AAG Conduct Institute o Big Bend August 14, Big Bend o Westside, August 26 (Could be South) o Morning substantive law, afternoon mock hearings  AAG ruling that we cannot charge S&A fees to RS, we can charge on below-college level credits

Everfi (Campus Clarity), Damon Bell  Phone call last week with HRMC, who would like to continue with Everfi  if we renew for one year, it is more, price goes down if we renew for 3 years  HRMC wants to renew at the 3 year rate ($3161/year annually per institution)  Discussion around how to meet compliance under current laws, and possibility that current laws may change  WACTC wants to know how many are using it, employees are using it well  Walla Walla will include it in a mandatory 1st year experience course  LWIT requires it in programs that have had incidents  For the coverage in compliance that it affords us, it is a small price to pay

Motion Proposed by Jose da Silva: Renew Everfi contract for 3 years 2nd: Ata Karim, others Aye: Unanimous (29), Opposed: 0, Abstentions: 0 MOTION PASSES

Maxient: Proposed to be a summer discussion item around system-wide approach to lower cost per college if we are all using it. Maxient held a recent local training (Portland)

2017/2018 Meeting Locations, All July 10, 2017: Summer WSSSC-Council Liaison meeting, TCC July 11-12, 2017: Summer WSSSC meeting, TCC July 12, 2017: Joint meeting day with IC

2017-2018 Meeting Slate: October 12-13, 2017: Fall WSSSC, Wenatchee Valley February 1-2, 2018: Winter WSSSC, Cascadia April 26-27, 2018: Spring WSSSC Centralia (only if we can stay at Great Wolf and we all have to go down the slides)

Conference Debrief, All Acknowledgement of conference co-chairs, Darren Pitcher & Rosie Rimando-Chareunsap Shared general positive feedback from event:  632 registrants  Full sessions  Planning and implementation went smoothly  Expect to break even on budget o Now we proceed with registration fee collection

At the “How to become a Council” session, discussion of possible new councils:  Child Care centers  Veterans  Housing/Res Life  Outreach/Recruitment  Undocumented  Deans Council

Conference Debrief:  Discussion about where to go in 2020 o If we grow, we can rent workshop space at Convention ctr, or at Marriott  Discussion about east side versus west side  In the future, structure the day so that those within 50 mile have early start and late events  Could we do this in Fall of 2020, instead of spring because of busy-ness of this time of year, graduation? o Decision to survey our participants: When do they feel the best time for future conference?  Conclusion: continue in Tacoma, in that year tell Councils and Commission to shift more meetings on Eastside

Motion Proposed by Matt Campbell: Continue with Hotel Murano in 2020, and book additional hotel block and meeting rooms in Marriott 2nd: Ata Karim, others Aye: Unanimous (29), Opposed: 0, Abstentions: 0 MOTION PASSES

2017/2018 Elections and Liaison Assignments, Deb Casey

Officer Candidate Slate, presented by Deb Casey, Past President  President: Matt Campbell  President-elect: Jose da Silva  Past President: Damon Bell  Treasurer: Rosie Rimando-Chareunsap  Secretary: Jessica Gilmore English  Members At Large (x2), Matt to appoint

Motion Proposed by Dave Pelkey: Approve the 2017-2018 officer slate as presented by Deb Casey. 2nd: Ata Karim, others Aye: Unanimous (29), Opposed: 0, Abstentions: 0 MOTION PASSES

This action results in Rosie, as treasurer, becoming a signatory to the multiple accounts operated by WSSSC.

Passing the Gavel Damon and Matt Matt Campbell recognized Damon Bell for her leadership in 2016-2017, and presented a “gavel” plaque of recognition.

Liaison assignments:  CESC: Really wants highly engaged liaison, wants someone steeped in Guided Pathways work o Rosie volunteers  ARC, Ruby (continuing)  ACC, Jess (continuing)  CWP, Rosie (continuing)  DSS, Deb (as nominated by DSS per change in liaison)  FAC, Christina (continuing)  MSSDC, Ata (continuing)  CUSP, Erin, (continuing unless someone else is interested in stepping up)

Deb:  Sent us recommendations from DSSC for accommodations in events and conferences  Developed a survey to be sent to all commissions and councils  Goes out at end of May  We need to push this out to councils  Created a Webinar (to be offered 2x) to train for how to offer accommodations in your meetings, will be in June and in October  Will recommend to DSSC that WSSSC will pilot the recommendations for all events conferences and meetings that we hold, we will share our experience with the other commissions

May: Survey June: 1st run of webinar tot rain October: 2nd run of webinar to train Recommendations

WSSSC serve as pilot for the recommendations, with reflection after 17-18 of our experience, and we field Qs from other commissions/councils throughout systems Would apply to anything we do or host throughout our system, meetings, conferences, professional developments

Toni: Seattle University SDA program Seeking PT or stipend employment for their grad students 10-20 hours/wk, or 15/20 hour Good chance to diversify staff

Erin: WCTC Student Association They want to restructure, to look more like WSA (4 years), where they want to establish as non-profit, with SBCTC and CUSP rep CUSP has oversight, the new model would have rep on their board They looking to be more organized Bringing it to their general assembly soon to vote on it CUSP is trying to encourage them to talk to their constituents, their advisors, CUSP, etc. Key considerations for WSSSC members: They want a paid Exec Director All colleges pay S&A fees into the system Will take some time to implement

Jose: Be mindful of our topics for joint IC/WSSSC meeting  Toni recommended Rachel Alicia Griffin to do an Inclusive Excellence workshop with the group as a way to look at bigger picture/systemic issues to address together such as:  FERPA concerns in LMS, needing to separate sections to enable student protections  ID Macro collaborative issues

Motion proposed by Ata Karim: WSSSC recommends invite Dr. Rachel Alicia Griffin to do a combined session on Inclusive Excellence with IC in our joint summer meeting. 2nd: Dave Pelkey, others Aye: Unanimous (29), Opposed: 0, Abstentions: 0 MOTION PASSES

Matt to reach out to IC Jose/Rosie (?) to reach out to Dr. Griffin for July 12 availability

2 Policy items:

Placement Reciprocity language in light of Guided Self Placement  Edited to include "not student self placement" where no placement has been recorded by the college  IC has already voted to approve

 WSSSC will vote in July, we need to bring this to our respective groups for feedback

PLA  Policy to change how PLA are coded  We need to review the new language that comes with all system feedback

See Dave Paul email for a Data Governance item that we will need to vote on in Summer as well.

12:10 pm, Adjourn

Please submit electronic reports directly to Rosie:

WACTC Committee Reports . Ed Services Damon Bell . Operating Matt Campbell . Technology Jose da Silva . Capital Committee Deb Casey . NWAC Robert Cox Committees, Workgroups and Taskforces . CTC Leadership Dev. Association Ata Karim . Articulation & Transfer Lin Zhou . Disability Taskforce/Accessibility Kim Thompson/Deb Casey o Mental Health Committee . Data Governance Dave Paul . eLearning Glen Cosby . Joint Access/JTC Jessica Gilmore English . Math Pathways Taskforce Ata Karim . Capital Review Committee Lin Zhou . ctcLink Steering Taskforce Bill Belden . LGBTQI+ Toni Castro . Conference 2017 Rosie and Darren . Strategic Visioning Committee Sue Orchard Business Meeting . Historian’s Report Mary Chikwinya . President’s Report Damon Bell . Treasurer’s Report Jose da Silva Council Liaison Reports . Admissions & Registration Ruby Hayden . Advising & Counseling Jessica Gilmore English . Career & Employment Services Robert Cox . College Women’s Programs Rosie Rimando-Chareunsap . Disability Support Services Kim Thompson . Financial Aid Christina Castorena . Multicultural Student Services Ata Karim

. Unions & Student Programs Erin Blakeney