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Regular Meeting and Public Hearing of the Board of Commissioners Monday, July 10, 2017 4:00 PM Estimated Minutes Time Allocated 04:00 PM 1 CALL to ORDER

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Regular Meeting and Public Hearing of the Board of Commissioners Monday, July 10, 2017 4:00 PM Estimated Minutes Time Allocated 04:00 PM 1 CALL to ORDER Regular Meeting and Public Hearing of the Board of Commissioners Monday, July 10, 2017 4:00 PM Estimated Minutes Time Allocated 04:00 PM 1 CALL TO ORDER 04:01 PM 1 APPROVAL OF AGENDA 04:02 PM 2 PUBLIC COMMENTS Public comment is limited to three minutes per person or five minutes per group 04:04 PM 1 CONSENT AGENDA A Approval of Minutes of Regular Meeting of March 27, 2017 B Approval of Minutes of Regular Meeting of April 3, 2017 C Approval of Minutes of Regular Meeting of May 8, 2017 D Moy SE 28th Short Plat - Initial Acceptance Resolution - Parcel 0924069081 E Gabrielle's Place - Preliminary Final (Phasing) Resolution - Parcels 2225069016, 9030, 9037, 9098 F Town Center Plateau 120 Apartments - Preliminary Final (Phasing) Resolution - Parcel 1241100015 ACTIVE AGENDA 04:05 PM 5 A Corona Environmental Consulting - Contract Approval 04:10 PM 5 B CDM Smith - Contract Approval 04:15 PM 15 C Legislative Agenda REPORTS 04:30 PM 5 Attorney 04:35 PM 5 General Manager 04:40 PM 10 Commissioner 04:50 PM 40 BREAK PUBLIC HEARING 05:30 PM 30 Public Hearing Regarding Proposed Revisions to the Water and Sewer General Facility Charges and Local Facility Charges 06:00 PM ADJOURN Next Meeting - Regular Meeting - July 24, 2017 2 Consent Agenda 3 Consent Agenda Item A 4 BOARD OF COMMISSIONERS Regular Meeting Minutes March 27, 2017 Board President Karen Moran called the regular meeting to order at 4:00 p.m. A quorum represented by Commissioners Karen Moran, Mary Shustov, and Lloyd Warren was present. Also present were District staff Jay Krauss, Angel Barton, Jay Regenstreif, Shelley Jurgensen, Scott Jonas, Jim Konigsfeld, Janet Upegui, Janet Sailer, Kevin DeRouen, Kyle Wong, and Paddy Moe. John Milne, District legal counsel, was also present. Commissioner Islam had an excused absence. Commissioner Tom Harman arrived to the meeting later, as these minutes indicate. APPROVAL OF THE AGENDA Motion: Commissioner Warren made a motion approving the agenda as presented. Commissioner Shustov seconded the motion. The motion carried unanimously. PUBLIC COMMENTS Mary Wictor – 408 208th Ave NE Sammamish WA 98074 Wictor explained the City of Sammamish Planning Commission is currently considering changing its sign code, which could impact the District’s tank murals. Wictor suggested District staff attend the Planning Commission meetings to advocate for the District. Wictor provided handouts regarding code definitions to the Board. CONSENT AGENDA Minutes: Minutes of Regular Meeting of December 19, 2016 Minutes of Regular Meeting of January 3, 2017 Initial Acceptance Resolutions: Lake Sammamish Estates Phase 2 – Parcels 0724069123, 9124, 9126 Pine Lake Middle School Replacement Phase 2 – Parcel 1024069010 Final Acceptance Resolution: Ivy 12 Sammamish – Parcel 0224069066 Vouchers: Health Equity – Health Savings Account WT.124560 $105,112.32 Payroll DD.16242-16304 $133,610.41 Department of Retirement – Public Employees WT.124561 $31,204.23 Retirement System Health Equity – Health Savings Account WT.124562 $1,787.69 ICMA – Deferred Compensation WT.124563 $3,384.16 King County Finance – Payroll Taxes WT.124564 $57,273.82 WA State Support Registry (Division of Child Support) WT.124565 $346.15 Sammamish Plateau Water & Sewer District March 27, 2017 Page 1 5 WA State Treasurer – Deferred Compensation WT.124566 $3,432.50 Total $336,151.28 Motion: Commissioner Warren made a motion approving the consent agenda as presented. Commissioner Shustov seconded the motion. The motion carried unanimously. A. NEW 297 BOOSTER PUMP PROJECT – PUMP PURCHASE AGREEMENT Konigsfeld reported the District would like to purchase a new pump and motor control center for the 297 Booster Station. Konigsfeld explained that the preferred pump, a Peerless pump, is only available locally through PumpTech, Inc. Konigsfeld then explained the preferred motor control center, an Allen Bradley, is only available locally through North Coast Electric Company. Konigsfeld requested the Board waive the competitive bidding requirements and approve the purchase of a Peerless pump from PumpTech, Inc. for $110,685.13 including tax, and approve the purchase of an Allen Bradley motor control center from North Coast Electric Company for $15,025.00 including tax. Konigsfeld advised the District had such equipment on other stations and it was important the equipment be consistent. Motion: Commissioner Warren made a motion to approve Resolution No. 4660, for the purchase of a Peerless pump by Pumptech and the purchase of an Allen Bradley motor control center, both as sole source acquisitions and involved special facilities. Commissioner Shustov seconded the motion. The motion carried unanimously. Commissioner Harman arrived at the meeting at 4:09 p.m. B. DRAFT COMMUNICATIONS PLAN PRESENTATION Krauss reported the Board had recognized the need for a Communications Plan in 2016. Krauss then introduced Janet Upegui, District Communications Outreach Coordinator, who presented the Board with the Draft Communications Plan. Moran requested the Commissioners review the Draft Communications Plan over the next week for discussion at the April 3, 2017 Board meeting. C. AMI CUSTOMER PORTAL Krauss reported the District recently received an SMS-Mueller customer portal proposal. Krauss further reported Mueller has offered the District a very favorable package which would reduce costs associated with the initially proposed customer portal. Krauss is requesting the Board’s consideration of the SMS-Mueller customer portal. Krauss reported the SMS-Mueller customer portal proposal could be presented to the Board at their next meeting if desired. There was Board consensus to have Mueller present the SMS-Mueller customer portal proposal at the April 3, 2017 Board meeting. Sammamish Plateau Water & Sewer District March 27, 2017 Page 2 6 D. CONSIDERATION OF CITY OF SAMMAMISH SIGN CODE/DISTRICT TANK PAINTING Krauss explained the Board directed staff to look into the City of Sammamish (City) proposed sign code update. Krauss further reported code interpretation does not warrant comment at this time. The Board directed Milne to contact the City of Sammamish attorney to discuss possible impacts on the District if the City’s sign code was updated as currently proposed. REPORTS General Manager Reported that Scott Coffey and he would be providing the Sammamish City Council with a PFC presentation on April 18, 2017. Reported staff is still reviewing the PFC monitoring plan, and that the presentation should be ready for Board review by the end of April. Reported District staff was able to resolve the issues regarding the status of a developer extension agreement with Metropolitan Market, which opened to the public last week. Commissioners Commissioner Harman Reported on his attendance at the Washington Association of Sewer and Water Districts (WASWD) Section IV meeting held on March 20, 2017. Reported on his attendance at the WASWD Board of Directors meeting held earlier today. Reported on the West Sound Utility District vs. Kitsap County Amicus Brief recently filed by WASWD in that matter, which will be included in the April 3, 2017 Board packet. Reported on House Bill 1667, regarding the Public Works Trust Fund. Commissioner Shustov Reported on her attendance at a recent Metropolitan Water Pollution Abatement Advisory Committee meeting. Reported on her attendance the East King County Regional Water Association meeting held on March 23, 2017. Reported on her attendance at the Environmental Systems Research Institute (ESRI) user group meeting held at the District on March 23, 2017. EXECUTIVE SESSION – POTENTIAL LITIGATION – RCW 42.30.110 (1)(ii) Krauss requested an executive session to discuss potential litigation. Before convening the executive session at 5:40 p.m., Moran advised the executive session would conclude at 6:00 p.m. The Commissioners, Krauss, and Milne then attended the executive session. At 6:00 p.m., Moran extended the executive session for an additional fifteen minutes, to conclude at 6:15 p.m., which was publicly announced. At 6:15 p.m., the executive session concluded and open public meeting was reconvened. Sammamish Plateau Water & Sewer District March 27, 2017 Page 3 7 ADJOURN As there were no further persons to be heard or business to discuss, the meeting was adjourned at 6:15 p.m. Mary Shustov, Secretary Sammamish Plateau Water & Sewer District March 27, 2017 Page 4 8 Consent Agenda Item B 9 BOARD OF COMMISSIONERS Regular Meeting Minutes April 3, 2017 Board Secretary Mary Shustov, President Pro Tem, called the regular meeting to order at 4:04 p.m. A quorum represented by Commissioners Mary Shustov, Lloyd Warren, and Tom Harman was present. Also present were District staff Jay Krauss, Angel Barton, Jay Regenstreif, Shelley Jurgensen, Scott Jonas, Janet Upegui, Janet Sailer, Kyle Wong, Jim Konigsfeld, and Paddy Moe. John Milne, District legal counsel, was also present. Commissioner Moran arrived later, as these minutes indicate. Commissioner Islam had an excused absence. APPROVAL OF THE AGENDA Motion: Commissioner Warren made a motion approving the agenda as presented. Commissioner Harman seconded the motion. The motion carried unanimously. PUBLIC COMMENTS Mary Wictor – 408 208th Ave NE, Sammamish WA 98074 Wictor reported that the City of Sammamish Planning Commission is holding a meeting on April 6, 2017, to discuss updating the city’s sign code. CONSENT AGENDA Final Acceptance Resolution: 4661 - Murmuring Firs Lot 3 Sewer Extension – Parcel 5726500030 Preliminary Final (Phasing) Resolution: 4662 - Lake Sammamish
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