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School Board Briefing/Proposed Action Report Informational (no action required by Board) Action Report (Board will be required to take action) DATE: February 03, 2016 FROM: Dr. Larry Nyland, Superintendent LEAD STAFF: Dr. Lester Herndon, Associate Superintendent, Facilities and Operations, (206) 252-0644, [email protected] I. TITLE BTA III: Award Construction Contract K5067, to For Introduction: March 02, 2016 Hellas Construction, Inc., for Ballard High School and For Action: March 16, 2016 Roosevelt High School Athletic Facility Improvements. II. WHY BOARD ACTION IS NECESSARY Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 must be approved by the Board. The Public Works Contract K5067 for the Ballard High School and Roosevelt High School Athletic Facility Improvements exceeds $250,000. III. FISCAL IMPACT/REVENUE SOURCE The revenue source for this motion is BTA III Capital Levy. The total project budget is $1,959,537.00. Expenditure: One-time Annual Other Source IV. POLICY IMPLICATION Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 must be brought before the Board for approval. V. RECOMMENDED MOTION I move that the School Board authorize the Superintendent to execute Contract K5067 with Hellas Construction, Inc., for the Ballard High School and Roosevelt High School Athletic Facility Improvements project in the amount of seven hundred ninety nine thousand, nine hundred dollars ($799,900), plus Washington State sales tax, in the form of the draft contract dated _______, and attached to the Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent and to take any necessary actions to implement the contract. VI. BOARD COMMITTEE RECOMMENDATION This motion will be discussed at the Operations Committee Meeting on February 25, 2016. The Committee moved this item forward to the full Board for consideration. 1 VII. BACKGROUND INFORMATION The scope of work arises from the need to replace the existing synthetic turf and resurface the track at Roosevelt High School as well as the need to resurface the track at Ballard High School as these facilities are at the end of their wear cycles. The project, Ballard High School and Roosevelt High School Athletic Facility Improvements, was publicly bid February 18, 2016. Nine (9) firms requested bid documents. A copy of the Bid Tab is attached. VIII. STATEMENT OF ISSUE Whether to execute the construction contact with Hellas Construction, Inc. for the Ballard High School and Roosevelt High School Athletic Facility Improvements project. IX. ALTERNATIVES If the contract is not approved, the work approved by the voters for these athletic facility improvements in the BTA III Capital Levy will not be completed. X. RESEARCH AND DATA SOURCES / BENCHMARKS • Building Condition Survey, Meng Analysis – March, 2006 & April, 2009. • Seattle School District Athletic Field Replacement Schedule – DA Hogan & Associates, September 2009 XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT Upon Board approval, the construction contract will be executed and a Notice to Proceed will be issued to the contractor. XII. ATTACHMENTS • Contract K5067 • Engineer’s Recommendation • Contractor References (Placeholder) • Bid Tab 2 February 19, 2016 Seattle School District 2445 Third Avenue South Seattle, WA 98134 Attn: Jeanette Imanishi Re: Ballard High School & Roosevelt High School Athletic Facility Improvements Jeanette: Bids for the proposed construction related to the Ballard High School & Roosevelt High School Athletic Facility Improvements were received until 2:00 PM on February 18, 2016. The bids were subsequently opened and publicly read. Based upon the bids received, Hellas Construction appears to be the qualified low bidder if funding supports award of the bid. D.A. Hogan & Associates has worked with Hellas Construction on numerous athletic facility renovation projects that include synthetic turf and rubberized track components. They are qualified contractors and are able to complete the project in accordance with the requirements of the contract documents. D. A. Hogan & Associates recommends to the district that the contract be awarded to Hellas Construction for the bid in the amount of $799,900.00. This total does not include sales tax. Please do not hesitate to contact me should you have any questions. Sincerely, Jeffrey Burke PE D.A. Hogan & Associates, Inc. D.A. Hogan & Associates, Inc. (206) 285-0400 Tel 119 1st Avenue South, Suite 110 (206) 285-0480 Fax Seattle, WA 98104 Northwest Reference List Naval Base Kitsap Bangor Track & Field Renovation Interlake High School Softball Field 2340 Gato Street Silverdale, WA 98315 16245 NE 24th St. U.S. Navy Bellevue, WA 98008 Lee Dixon, NIC Project Manager Bellevue School District 405 901-874-6736 Jack McLeod, Facilities Director [email protected] 425-456-4584 AHBL [email protected] David Nason, 253-383-2422 D.A. Hogan & Associates [email protected] Dave Anderson 206-285-0400 Construction, 57,800 SF 36 oz. Insurrection Turf, [email protected] 5 lane epiQ Tracks Z5000 Construction, Cushdrain, Completion: 2013 Completion: 2014 International School Field & Track Renovation Woodward Middle School Track and Field th 4415 128 Ave S.E. Bellevue, WA 98005 Renovation Bellevue School District 405 9125 Sportsman Club Road Jack McLeod, Facilities Director Bainbridge Island, WA 98110 425-456-4584 Bainbridge Island School District 303 [email protected] Tamela Vanwinkle D.A. Hogan & Associates 206-855-0535 Dave Anderson 206-285-0400 [email protected] [email protected] D.A. Hogan & Associates Construction, 88,000 SF 44 oz. Fusion Turf, Cushdrain, Jeff Burke 206-285-0400 epiQ TRACKS S200, TPS 5000 Tennis Court Surfacing [email protected] Completion: 2013 Construction, 8 lane epiQ TRACKS S200, Natural grass field Completion: 2014 Maywood Middle School Athletic Field Kennison Field Athletic Improvements Renovations 600 South First St. Hermiston, OR th 14490 168 Ave S.E. Renton WA Hermiston School District Issaquah School District 411 Wade Smith, Deputy Superintendent Royce Nourigat, Capital Projects 541-667-6013 425-837-7040 [email protected] [email protected] Architects West Inc. D.A. Hogan & Associates 208-667-9402 Jeff Burke 206-285-0400 Construction, 97,946 SF 42 oz. Matrix Turf, Cushdrain [email protected] Completion: 2013 Construction, 88,000 SF 40 oz. Velocity Turf, Cushdrain, 8 lane epiQTRACK S200 Completion: 2013 Northwest Reference List Hillsboro Hops Baseball Stadium Silverdale Stadium Field & Track Renovation 4450 NW 229th Ave Hillsboro, OR 7070 Stampede Blvd. NE Bremerton, WA 98311 City of Hillsboro Central Kitsap School District Karl Dinger, Development Manager Charles Demming, Project Manager 503-681-5371 360-662-8261 [email protected] [email protected] D.A. Hogan & Associates D.A. Hogan & Associates Eric Gold 206-285-0400 Bob Harding 206-285-0400 [email protected] [email protected] 135,000 SF 42 oz. Matrix Turf Construction, 86,000 SF Velocity Turf, Completion: 2013 epiQ TRACKS S200 Completion: 2015 Pine Lake Middle School Athletic Field South Kitsap High School Synthetic Turf Renovations Conversion 3200 228th Ave S.E. Sammamish WA 425 Mitchell Ave. S. Port Orchard, WA 98366 Issaquah School District 411 South Kitsap School District Royce Nourigat, Capital Projects Ed Santos, Director of Athletics 425-837-7040 360-874-5736 [email protected] [email protected] D.A. Hogan & Associates Construction, 97,000 SF Matrix Turf, Cushdrain, Jeff Burke 206-285-0400 epiQ TRACKS S200 [email protected] Design Build Construction, 88,000 SF 40 oz. Velocity Turf, Cushdrain, Infill: GEO Plus Organic Infill 8 lane epiQ TRACKS S200 Completion: 2015 Completion: 2013 Archbishop Murphy High School Synthetic Turf Issaquah High School Softball Field Renovation Conversion 700 2nd Ave. SE Issaquah, WA 98027 12911 39th Ave SE, Everett, WA 98208 Issaquah School District no. 411 Jerry Jensen, Head Football Coach Royce Nourigat, Capital Projects 425-379-6363 425-864-2112 [email protected] [email protected] Construction, 75,000 SF Matrix Turf, Cushdrain, D.A. Hogan & Associates Design Build Jeff Burke 206-285-0400 Completion: 2015 [email protected] Construction, 13,000 SF Velocity Turf Infill: Acrylic Coated Rubber Completion: 2015 Northwest Reference List Liberty High School Softball Field Renovation 16655 SE 136th St. Renton, WA 98059 Issaquah School District no. 411 Royce Nourigat, Capital Projects 425-864-2112 [email protected] D.A. Hogan & Associates Jeff Burke 206-285-0400 [email protected] Construction, 13,000 SF Velocity Turf Infill: Acrylic Coated Rubber Completion: 2015 Bainbridge Island High School Tennis Court Resurfacing 9330 NE High School Road Bainbridge Island, WA 98110 Bainbridge Island School District 303 Tamela Vanwinkle 206-855-0535 [email protected] D.A. Hogan & Associates Jeff Burke 206-285-0400 [email protected] Construction, TPS 5000 Tennis Court Surfacing Completion: 2015 Western Oregon University Running Track Renovation 345 North Monmouth Ave. Monmouth, OR 97361 Western Oregon University Paul Finke, Planning 503-838-8129 [email protected] epiQ TRACKS X1000, Design Build Completion: 2015 Harbour Pointe Middle School Field and Track Renovation 5000 Harbour Pointe Blvd. Mukilteo, WA 98275 Mukilteo School District No. 6 Keith Stefanson, Director of Facilities 425-356-1330 [email protected] D.A. Hogan & Associates Eric Gold 206-285-0400 [email protected]
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